Assistant jobs at Stanford University - 67 jobs

The Division of Stroke (Vascular) in the Department of Neurology at Stanford University seeks a board-eligible or board-certified vascular neurologist to join the Department as a Clinical Assistant Professor or Clinical Associate Professor in the Clinician Educator Line. The major criterion for appointment in the Clinician Educator Line is excellence in the overall mix of clinical care, teaching, administrative and/or scholarship appropriate to the programmatic need the individual is expected to fulfill. Responsibilities include providing leadership for the Stanford Stroke Clinic and attending four half-days of stroke clinic per week at Stanford (Palo Alto) on Monday and Friday, and 1-2 stroke clinics/week at Tri-Valley. Inpatient duties will be approximately twelve weeks of inpatient vascular neurology/neurohospitalist service at Tri-Valley and taking home call those weeks on nights/weekends. Acute strokes will be handled separately by our Telestroke service. Clinics will be cancelled during the on-service weeks. This position also includes teaching of Stanford medical students, residents and fellows. Time is provided for research and/or other academic pursuits. QUALIFICATIONS: The successful applicant should have an MD (or equivalent), be board-eligible or board-certified in vascular neurology, and have completed an ACGME-accredited Neurology residency and Vascular Neurology fellowship. APPLICATION INSTRUCTIONS: Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. Stanford also welcomes applications from others who would bring additional dimensions to the University's research, teaching and clinical missions. The university's central functions of research and education depend on freedom of thought, and expression. The Neurology Department, School of Medicine, and Stanford University value faculty who will help foster an open and respectful academic environment for colleagues, students, and staff with a wide range of backgrounds, identities, and perspectives. Candidates may choose to include as part of their research and teaching statements a brief discussion about how their work and experience will further these values. Applicants should apply directly to Stanford University School of Medicine's Faculty Search and Applicant Tracking (FSAT) website at the following link: ******************************************************** Interested candidates should submit a CV, a brief candidate statement, and the names & contact info for three references. To begin the application process, please click on the Apply Now button on the website linked above. Questions should be directed via e-mail to Neil Schwartz, Search Committee Chair, c/o Valerie Berland (search administrator) *********************. To expedite response to your question, please include your name and “Outpatient Vascular Neurology CE Search” in your email subject line. Please note that we cannot accept applications via email. Candidates must apply using the Stanford Faculty Positions link above. Visit our department website at: *************************************** The expected base pay range for this position is: Clinical Assistant Professor: $245,000 - 263,000 Clinical Associate Professor: $284,000 - 302,000 This pay range reflects base pay, which is based on faculty rank and years in rank. It does not include all components of the School of Medicine's faculty compensation program or pay from participation in departmental incentive compensation programs. For more information about compensation and our wide-range of benefits, including housing assistance, please contact the hiring department. Stanford University has provided a pay range representing its good faith estimate of what the university reasonably expects to pay for the position. The pay offered to the selected candidate will be determined based on factors including (but not limited to) the experience and qualifications of the selected candidate including equivalent years in rank, training, and field or discipline; internal equity; and external market pay for comparable jobs.

requires onsite work a minimum of four days per week and more as needed** Provide support to the Architectural Division by implementing the design and construction process for each Capital and Facilities project assigned. The incumbent will serve as UCSF design professional, work with consultants and contractors, will prepare documentation and gain agency approval that conforms to project scope, budget, and schedule, and monitor construction from inception of the project to closeout. Existing conditions must be addressed to bring spaces into compliance with current regulations. Negotiate a professional service contract and coordinate a team of professionals to develop the scope, schedule, and budget for a project. Present and explain project information to obtain review and approval of key constituents to reflect agreement with the project scope. Assemble construction documents based on project scope. Provide project approval with local jurisdictions having authority. Suggest methods to increase value, maintain cost, or reduce cost of the project. Analyze building for needed infrastructure; collaborate with other jurisdictions, institutions, or contractors to prepare the project area for construction. Meet with reviewing agency to analyze potential code conflicts; obtain agreement on controversial issues. Evaluate plans and specifications for completeness, accuracy and conformance with project goals and objectives. Work with contracting staff, legal counsel, and stakeholders to ensure all contract documents are established to allow project to proceed. Obtain Reviewing Agency approval for the project. Monitor construction and inform project stakeholders on progress, quality, scope, schedule, and budget. Identify variances and discuss solutions with Supervisor, Project Team Manager, Customers, Facilities Project Coordinators, and other project stakeholders. Manage unanticipated events that delay construction and solve problems. Evaluate the need for and coordinate project change orders and contract amendments. Review and approve consultant's progress payments. Collaborate with internal stakeholders on equipment and materials, finish of interiors and final approval for occupancy. Support an environment and mechanism to stimulate healthy competition, share ideas and promote opportunities to learn new techniques and methods that will improve the department's products and services. Collaborate with others to review, revise, and develop Design & Construction policies, procedures, methodologies, and tools as required. Collaborate on project status reports to meet project costs and timeliness objectives and maintaining the current and future standard in design and documentation. The final salary and offer components are subject to additional approvals based on UC policy. Your placement within the salary range is dependent on a number of factors including your work experience and internal equity within this position classification at UCSF. For positions that are represented by a labor union, placement within the salary range will be guided by the rules in the collective bargaining agreement. The budgeted salary range for this position is $90,000/yr. - $111,000/yr. (Annual Rate). To learn more about the benefits of working at UCSF, including total compensation, please visit: ***************************************************************************** Bachelor's degree in related area and / or equivalent experience / training 1-2 years of experience preparing design or construction documents for healthcare, laboratory, clinic, or other highly regulated building types Working knowledge of hospital design and construction project processes and strong organizational to manage vital project components Knowledge and understanding of basic building code and regulatory requirements including Title 22 and OSHPD Strong verbal and written communication skills. Demonstrated ability to create clear, concise, professional reports Skilled in managing vendor relationships, coordinating with contractors, property managers and / or project stakeholders Demonstrated experience building, maintaining and nurturing strong professional relationships. Demonstrated Microsoft Office Suite skills and AutoCAD, Revit, Bluebeam Advanced degree in Architecture, Engineering, Construction or similar. License to practice in at least one of the following professions: architecture, engineering, urban design, city planning or landscape architecture. Construction or Project Management or related field. Understanding and knowledge of relevant industry practices. Ability to accurately proof contracts, leases, floor plans, and research technical records. Demonstrated ability to monitor project budgets, evaluate vendor estimates, and review payment requests. Equal Employment Opportunity The University of California San Francisco is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information. The UCSF Health, Department of Planning Design & Construction is responsible for providing comprehensive capital project delivery services to the inpatient, ambulatory and hospital administrative units on the Parnassus, Mt Zion, Mission Bay and satellite campuses in San Francisco and throughout the greater Bay Area. Project types include infrastructure & technology upgrades, renovations and upgrades of diagnostic, imaging and treatment facilities, full floor renovations of inpatient units and remodels of clinical, administrative and outpatient facilities. The Health Capital Project Management group is responsible and accountable to assure projects are delivered on time and within budget, that the design solutions are appropriate, that public contracting laws and codes are respected, safety of patients and staff is maintained, and that all furnishings, equipment, IT support is in place and active when the project is delivered. All of this must be done with a minimum of disruption to the clinical activities. The current program is $400M and consists of more than 100 projects About UCSF At UCSF Health, our mission of innovative patient care, advanced technology and pioneering research is redefining what's possible for the patients we serve - a promise we share with the professionals who make up our team. Consistently ranked among the top 10 hospitals nationwide by U.S. News & World Report - UCSF Health is committed to providing the most rewarding work experience while delivering the best care available anywhere. In an environment that allows for continuous learning and opportunities for professional growth, UCSF Health offers the ideal atmosphere in which to best use your skills and talents. Pride Values UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence - also known as our PRIDE values. In addition to our PRIDE values, UCSF is committed to equity - both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available at diversity.ucsf.edu Join us to find a rewarding career contributing to improving healthcare worldwide.

requires onsite work a minimum of four days per week and more as needed Provide support to the Architectural Division by implementing the design and construction process for each Capital and Facilities project assigned. The incumbent will serve as UCSF design professional, work with consultants and contractors, will prepare documentation and gain agency approval that conforms to project scope, budget, and schedule, and monitor construction from inception of the project to closeout. Existing conditions must be addressed to bring spaces into compliance with current regulations. Negotiate a professional service contract and coordinate a team of professionals to develop the scope, schedule, and budget for a project. Present and explain project information to obtain review and approval of key constituents to reflect agreement with the project scope. Assemble construction documents based on project scope. Provide project approval with local jurisdictions having authority. Suggest methods to increase value, maintain cost, or reduce cost of the project. Analyze building for needed infrastructure; collaborate with other jurisdictions, institutions, or contractors to prepare the project area for construction. Meet with reviewing agency to analyze potential code conflicts; obtain agreement on controversial issues. Evaluate plans and specifications for completeness, accuracy and conformance with project goals and objectives. Work with contracting staff, legal counsel, and stakeholders to ensure all contract documents are established to allow project to proceed. Obtain Reviewing Agency approval for the project. Monitor construction and inform project stakeholders on progress, quality, scope, schedule, and budget. Identify variances and discuss solutions with Supervisor, Project Team Manager, Customers, Facilities Project Coordinators, and other project stakeholders. Manage unanticipated events that delay construction and solve problems. Evaluate the need for and coordinate project change orders and contract amendments. Review and approve consultant's progress payments. Collaborate with internal stakeholders on equipment and materials, finish of interiors and final approval for occupancy. Support an environment and mechanism to stimulate healthy competition, share ideas and promote opportunities to learn new techniques and methods that will improve the department's products and services. Collaborate with others to review, revise, and develop Design & Construction policies, procedures, methodologies, and tools as required. Collaborate on project status reports to meet project costs and timeliness objectives and maintaining the current and future standard in design and documentation. The final salary and offer components are subject to additional approvals based on UC policy. Your placement within the salary range is dependent on a number of factors including your work experience and internal equity within this position classification at UCSF. For positions that are represented by a labor union, placement within the salary range will be guided by the rules in the collective bargaining agreement. The budgeted salary range for this position is $90,000/yr. - $111,000/yr. (Annual Rate). To learn more about the benefits of working at UCSF, including total compensation, please visit: ***************************************************************************** Required Qualifications * Bachelor's degree in related area and / or equivalent experience / training * 1-2 years of experience preparing design or construction documents for healthcare, laboratory, clinic, or other highly regulated building types * Working knowledge of hospital design and construction project processes and strong organizational to manage vital project components * Knowledge and understanding of basic building code and regulatory requirements including Title 22 and OSHPD * Strong verbal and written communication skills. Demonstrated ability to create clear, concise, professional reports * Skilled in managing vendor relationships, coordinating with contractors, property managers and / or project stakeholders * Demonstrated experience building, maintaining and nurturing strong professional relationships. * Demonstrated Microsoft Office Suite skills and AutoCAD, Revit, Bluebeam Preferred Qualifications * Advanced degree in Architecture, Engineering, Construction or similar. * License to practice in at least one of the following professions: architecture, engineering, urban design, city planning or landscape architecture. * Construction or Project Management or related field. * Understanding and knowledge of relevant industry practices. Ability to accurately proof contracts, leases, floor plans, and research technical records. * Demonstrated ability to monitor project budgets, evaluate vendor estimates, and review payment requests.

General Information Press space or enter keys to toggle section visibility Onsite or Remote Fully On-Site Work Schedule 8 hour variable shifts which may include days, evenings, weekends and holidays Posted Date 11/17/2025 Salary Range: $22.12 - 26.42 Hourly Employment Type 2 - Staff: Career Duration Indefinite Job # 27599 Primary Duties and Responsibilities Press space or enter keys to toggle section visibility Serving at UCLA Health will give you the opportunity to use your specialized abilities to help improve the lives of our patients, their families, and your fellow UCLA Health team members. You'll provide critical support that makes healing happen. We'd love to have you join us. The Valet Attendant plays a vital role in delivering a seamless and welcoming experience for guests by safely and efficiently managing vehicle parking and retrieval. This position requires a high level of customer service, attention to detail, and situational awareness to ensure smooth traffic flow, protect property, and uphold facility standards. Valet Attendants serve as the first and last point of contact for many visitors, making professionalism, courtesy, and reliability essential to the role. Salary range: $22.12 - $26.42 / Hourly Effective 06/22/2025, employees represented by the AFSCME Union will receive a minimum wage of $25. Job Qualifications Press space or enter keys to toggle section visibility * Possess and maintain current California Driver's License. * Ability to operate manual transmission vehicles. * Ability to see aspects of public relations in all facets of the job and the ability to understand the effects of actions on the entire organization. * Ability to recognize the importance of dealing diplomatically with the public, and the importance of a good public appearance. * Ability to establish and maintain cooperative working relationships with security employees, police officers, and Medical Center, NPI & H, and Medical Plaza employees. * Demonstrated ability to assess problematic or emergency situations and plan / execute an appropriate solution based on established guidelines or policies. * Ability to clearly and concisely express ideas using appropriate vocabulary and spelling. * Ability to relay information, either in writing or verbally, in a professional manner. * Ability to independently resolve issues working within set policies and procedures. * Knowledge of applicable geography to expedite calls and to be an effective information source. * Ability to know and use available resources to solve problems. * Physically able to stand for long periods. * Ability to operate security related equipment and general office equipment.

The Division of Autonomic Disorders in the Department of Neurology at Stanford University seeks a candidate trained in autonomic medicine to join the Department as Clinical Assistant Professor, Clinical Associate Professor, or Clinical Professor in the Clinician Educator Line. The major criterion for appointment in the Clinician Educator Line is excellence in the overall mix of clinical care, teaching, administrative and/or scholarship appropriate to the programmatic need the individual is expected to fulfill. Academic rank will be determined by the qualifications and experience of the successful candidate. Responsibilities are expected to include outpatient evaluation of patients with suspected autonomic disorders, supervision of autonomic testing in the neurodiagnostic lab, and active participation in the teaching of medical students, neurology residents and autonomic fellows. Participation in autonomic section meetings and autonomic fellowship didactics is also required. QUALIFICATIONS: The successful applicant should have an MD/DO (or equivalent) and ABPN board certification, with eligibility for a California medical license. Applicants should have completed autonomic fellowship training or have extensive clinical experience in autonomic medicine. Recent graduates who have completed an autonomic fellowship are encouraged to apply. We are particularly interested in candidates who have a strong interest in clinical care and teaching, with additional focus on clinical research. APPLICATION INSTRUCTIONS: Applications will be reviewed beginning immediately and accepted until the position is filled. Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. Stanford also welcomes applications from others who would bring additional dimensions to the University's research, teaching and clinical missions. The university's central functions of research and education depend on freedom of thought, and expression. The Neurology Department, School of Medicine, and Stanford University value faculty who will help foster an open and respectful academic environment for colleagues, students, and staff with a wide range of backgrounds, identities, and perspectives. Candidates may choose to include as part of their research and teaching statements a brief discussion about how their work and experience will further these values. Applicants must apply directly to Stanford University School of Medicine's Faculty Search and Applicant Tracking (FSAT) website at the following link: ********************************************************* Please note that we do not accept applications via email. Interested candidates should submit a CV, a candidate statement/letter of intent outlining their interest, and the names & contact info for three references. To begin the application process, please click on the Apply Now button on the website linked above. For general questions regarding this position, please direct inquiries via e-mail to Dr. Mitchell Miglis Search Committee Chair, c/o Gayla Weng (search administrator) ******************. To expedite the response to your question, please include your name and “Autonomic Medicine CE Search” in your email subject line. Please be advised, it is not permissible to accept applications via email. Candidates must apply using the Stanford Faculty Positions link above. Visit our department website at: *************************************** The expected base pay range for this position is: Clinical Assistant Professor: $241,000 - 259,000 Clinical Associate Professor: $274,000 - 292,000 Clinical Professor: $319,000 - $331,000 This pay range reflects base pay, which is based on faculty rank and years in rank. It may not include all components of faculty compensation or pay from participation in departmental incentive compensation programs. For more information about compensation and our wide-range of benefits , including housing assistance , please contact the hiring department. Stanford University has provided a pay range representing its good faith estimate of what the university reasonably expects to pay for the position. The pay offered to the selected candidate will be determined based on factors including (but not limited to) the experience and qualifications of the selected candidate including equivalent years in rank, training, and field or discipline; internal equity; and external market pay for comparable jobs.

The Division of Stroke (Vascular) in the Department of Neurology at Stanford University seeks a board-eligible or board-certified vascular neurologist to join the Department as a Clinical Assistant Professor or Clinical Associate Professor in the **Clinician Educator Line** . The major criterion for appointment in the **Clinician Educator Line** is excellence in the overall mix of clinical care, teaching, administrative and/or scholarship appropriate to the programmatic need the individual is expected to fulfill. Responsibilities include providing leadership for the Stanford Stroke Clinic and attending four half-days of stroke clinic per week at Stanford (Palo Alto) on Monday and Friday, and 1-2 stroke clinics/week at Tri-Valley. Inpatient duties will be approximately twelve weeks of inpatient vascular neurology/neurohospitalist service at Tri-Valley and taking home call those weeks on nights/weekends. Acute strokes will be handled separately by our Telestroke service. Clinics will be cancelled during the on-service weeks. This position also includes teaching of Stanford medical students, residents and fellows. Time is provided for research and/or other academic pursuits. **QUALIFICATIONS:** The successful applicant should have an MD (or equivalent), be board-eligible or board-certified in vascular neurology, and have completed an ACGME-accredited Neurology residency and Vascular Neurology fellowship. **APPLICATION INSTRUCTIONS:** _Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. Stanford also welcomes applications from others who would bring additional dimensions to the University's research, teaching and clinical missions._ The university's central functions of research and education depend on freedom of thought, and expression. The Neurology Department, School of Medicine, and Stanford University value faculty who will help foster an open and respectful academic environment for colleagues, students, and staff with a wide range of backgrounds, identities, and perspectives. Candidates may choose to include as part of their research and teaching statements a brief discussion about how their work and experience will further these values. Applicants should apply directly to Stanford University School of Medicine's Faculty Search and Applicant Tracking (FSAT) website at the following link: ******************************************************** Interested candidates should submit a CV, a brief candidate statement, and the names & contact info for three references. To begin the application process, please click on the Apply Now button on the website linked above. Questions should be directed via e-mail to Neil Schwartz, Search Committee Chair, c/o Valerie Berland (search administrator) ********************* . To expedite response to your question, please include your name and " **Outpatient Vascular Neurology CE Search** " in your email subject line. Please note that we cannot accept applications via email. Candidates must apply using the Stanford Faculty Positions link above. Visit our department website at: *************************************** **The expected base pay range for this position is:** Clinical Assistant Professor: $245,000 - 263,000 Clinical Associate Professor: $284,000 - 302,000 This pay range reflects base pay, which is based on faculty rank and years in rank. It does not include all components of the School of Medicine's faculty compensation program or pay from participation in departmental incentive compensation programs. For more information about compensation and our wide-range of benefits, including housing assistance, please contact the hiring department. Stanford University has provided a pay range representing its good faith estimate of what the university reasonably expects to pay for the position **upon hire** . The pay offered to the selected candidate will be determined based on factors including (but not limited to) the experience and qualifications of the selected candidate including equivalent years in rank, training, and field or discipline; internal equity; and external market pay for comparable jobs.

The Division of Autonomic Disorders in the Department of Neurology at Stanford University seeks a candidate trained in autonomic medicine to join the Department as Clinical Assistant Professor, Clinical Associate Professor, or Clinical Professor in the **Clinician Educator Line.** The major criterion for appointment in the **Clinician Educator Line** is excellence in the overall mix of clinical care, teaching, administrative and/or scholarship appropriate to the programmatic need the individual is expected to fulfill. Academic rank will be determined by the qualifications and experience of the successful candidate. Responsibilities are expected to include outpatient evaluation of patients with suspected autonomic disorders, supervision of autonomic testing in the neurodiagnostic lab, and active participation in the teaching of medical students, neurology residents and autonomic fellows. Participation in autonomic section meetings and autonomic fellowship didactics is also required. **QUALIFICATIONS:** The successful applicant should have an MD/DO (or equivalent) and ABPN board certification, with eligibility for a California medical license. Applicants should have completed autonomic fellowship training or have extensive clinical experience in autonomic medicine. Recent graduates who have completed an autonomic fellowship are encouraged to apply. We are particularly interested in candidates who have a strong interest in clinical care and teaching, with additional focus on clinical research. **APPLICATION INSTRUCTIONS:** Applications will be reviewed beginning immediately and accepted until the position is filled. _Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. Stanford also welcomes applications from others who would bring additional dimensions to the University's research, teaching and clinical missions._ The university's central functions of research and education depend on freedom of thought, and expression. The Neurology Department, School of Medicine, and Stanford University value faculty who will help foster an open and respectful academic environment for colleagues, students, and staff with a wide range of backgrounds, identities, and perspectives. Candidates may choose to include as part of their research and teaching statements a brief discussion about how their work and experience will further these values. Applicants must apply directly to Stanford University School of Medicine's Faculty Search and Applicant Tracking (FSAT) website at the following link: ******************************************************** . Please note that we do not accept applications via email. Interested candidates should submit a CV, a candidate statement/letter of intent outlining their interest, and the names & contact info for three references. To begin the application process, please click on the Apply Now button on the website linked above. For general questions regarding this position, please direct inquiries via e-mail to Dr. Mitchell Miglis Search Committee Chair, c/o Gayla Weng (search administrator) ****************** . To expedite the response to your question, please include your name and "Autonomic Medicine CE Search" in your email subject line. Please be advised, it is not permissible to accept applications via email. Candidates must apply using the Stanford Faculty Positions link above. Visit our department website at: *************************************** **_The expected base pay range for this position is:_** Clinical Assistant Professor: $241,000 - 259,000 Clinical Associate Professor: $274,000 - 292,000 Clinical Professor: $319,000 - $331,000 This pay range reflects base pay, which is based on faculty rank and years in rank. It may not include all components of faculty compensation or pay from participation in departmental incentive compensation programs. For more information about compensation and our _wide-range of benefits (****************************************************** , including _housing assistance (*************************** , please contact the hiring department. Stanford University has provided a pay range representing its good faith estimate of what the university reasonably expects to pay for the position **upon hire** . The pay offered to the selected candidate will be determined based on factors including (but not limited to) the experience and qualifications of the selected candidate including equivalent years in rank, training, and field or discipline; internal equity; and external market pay for comparable jobs.

The Medicare Billing Assistant III in the Government Unit is responsible for reviewing, correcting, and completing billings to ensure accurate and complete billing for Medicare and Managed Medicare payers. Uses multiple databases and applications to analyze information or documents received and take appropriate action. The applications and databases include EPIC, Hospital Rates, CIRIUS, RevCyclePro, Imaging, DDE, and various payer sites. Regular contact is maintained with Patient Financial Services staff, department, and management, as well as patients, billing and professional fees, and collection service vendors. The final salary and offer components are subject to additional approvals based on UC policy. Your placement within the salary range is dependent on a number of factors, including your work experience and internal equity within this position classification at UCSF. For positions that are represented by a labor union, placement within the salary range will be guided by the rules in the collective bargaining agreement. The hourly rate of pay $31.22 - $44.69. To learn more about the benefits of working at UCSF, including total compensation, please visit: ***************************************************************************** Required Qualifications * High School Diploma or GED * Six or more months of experience in a hospital or medical billing office environment or a certificate from an accredited medical billing program. * Knowledge of ICD, CPT4, HCPCS, DRG, Revenue, APC Groupers and/or Medi-cal billing codes. * Knowledge of hospital contracts, insurance billing requirements, UB04 claim forms, Medicare, Medi-cal, Managed Medicare/Medi-cal, and compliance program regulations. * Knowledge of electronic billing processes. * Knowledge of computer operation, keyboard functions, adding machine, copy machine, and fax machine operation. * Good analytical, organizational, interpersonal, verbal, and written communication skills. * Ability to follow directions and written procedures. * Must be a motivated individual with a positive attitude and exceptional work ethic. * Computer software skills (i.e. Microsoft Applications and E-mail, etc.). * The ability to work onsite in Emeryville. Preferred Qualifications * EPIC experience. * Medical terminology experience. * Understanding of HIPAA rules and regulations.

The Administrative Assistant for the department will provides administrative/secretarial support for the Doctor, including but not limited to assisting with all aspects of patient care, scheduling and coordinating the outpatient clinic, patient appointments and follow up. This individual will also assist with office and clerical duties, such as the scheduling of follow up appointments for post-surgical patient care, and organizing an efficient case flow of the clinic's scheduling. This person will also assist the multidisciplinary team in managing the care of patient's through all phases of in-take and evaluations listed by acting as a liaison between the clinic and the referring physicians. Additionally, this person will also coordinate calendars and priorities throughout the day as well as independent and collaborative projects as needed. Essential Duties: Provides administrative/secretarial support for the Doctor in the Department/Unit. Assists with all aspects of patient care, scheduling and coordinating the outpatient clinic, patient appointments and follow up. Assist with office and clerical duties, such as the scheduling of follow up appointments for post surgical patient care, and organizing an efficient case flow of the clinic's scheduling. Assist the multidisciplinary team in managing the care of patient's through all phases of in-take and evaluations listed by acting as a liaison between the clinic and the referring physicians. Coordinate with insurance carriers and medical groups to obtain treatment authorizations for office visits. Draft and transcribe various letters. Greets patients in a courteous and professional manner. Adheres to protect patient confidentiality. Process new referrals in a timely manner; this includes obtaining required outside medical records, entering demographic information into computer system and PBAR, provides medical records to physician / multidisciplinary team for review, provides insurance information to financial counselor for patient to be financially cleared, and schedule patient in clinic. Schedules patient's evaluation in a timely manner while accommodating patient's needs. This includes but no limited to: laboratories, diagnostic testing and consultations as needed. Schedules patient mandatory teaching classes. Understands the procedures for scheduling patients, and gives proper patient instructions. Notifies patient of upcoming appointments in a timely manner. Arranges patient clinic appointments as requested by the physician. Communicates all changes with patient and case information to all involved personnel. Demonstrates accuracy and thoroughness in entering information into computer systems (Cerner, PBAR). Works with various hospital personnel to resolve issues and accommodate patient. Preps charts for clinic, selection committee, and tumor board (if applicable). Assists in clinic with clerical and scheduling needs. Assist in translation as needed (if applicable). Provides phone coverage as needed. Demonstrates flexibility in covering other staff members for sick time, vacation, or leave of absence. Ability to work independently and in a team setting to accomplish duties in a timely manner. Knowledge of proper chart format. Performs other duties as assigned. Required Qualifications: Req High school or equivalent Req 24 - 36 months Administrative/office experience in a medical/clinical setting. Req Demonstrates professional English verbal and written communication skills. Req Must have strong organization skills. Req Computer literacy in word processing, spreadsheets, etc. Preferred Qualifications: Pref Specialized/technical training Formal secretarial training or equivalent education. Pref Experience in Acute care or ambulatory care setting. Pref Knowledge of medical terminology highly. Pref Familiarity with word processing, IDX, Cerner, PBAR and scheduling software. Pref Basic Life Support (BLS) Healthcare Provider from American Heart Association Required Licenses/Certifications: Req Fire Life Safety Training (LA City) If no card upon hire, one must be obtained within 30 days of hire and maintained by renewal before expiration date. (Required within LA City only) The hourly rate range for this position is $22.00 - $37.40. When extending an offer of employment, the University of Southern California considers factors such as (but not limited to) the scope and responsibilities of the position, the candidate's work experience, education/training, key skills, internal peer equity, federal, state, and local laws, contractual stipulations, grant funding, as well as external market and organizational considerations. USC is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other characteristic protected by law or USC policy. USC observes affirmative action obligations consistent with state and federal law. USC will consider for employment all qualified applicants with criminal records in a manner consistent with applicable laws and regulations, including the Los Angeles County Fair Chance Ordinance for employers and the Fair Chance Initiative for Hiring Ordinance, and with due consideration for patient and student safety. Please refer to the Background Screening Policy Appendix D for specific employment screen implications for the position for which you are applying. We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact USC Human Resources by phone at **************, or by email at *************. Inquiries will be treated as confidential to the extent permitted by law. Notice of Non-discrimination Employment Equity Read USC's Clery Act Annual Security Report USC is a smoke-free environment Digital Accessibility If you are a current USC employee, please apply to this USC job posting in Workday by copying and pasting this link into your browser: *************************************************************

Provides administrative/secretarial support, including, but not limited to, scheduling and coordination of meetings/seminars/travel, coordinating priorities throughout the day, perform independent and collaborative projects as needed. The Nursing Office Administrative Assistant performs clerical and reception duties that support the functioning of the Operating room. Essential Duties: Responsible for typing and proofing a variety of materials, e.g., correspondence, memos, reports, charts, grants, etc., as assigned. Responsible for editing copying and appropriately disseminating the aforementioned materials. Responsible for answering the telephone /screen calls and taking messages or relaying information and assisting callers within scope of authority. Maintains Nursing Policies and Procedures; assures are in correct format for committees; ensures routing of P&Ps to administrative and medical staff committees for approvals; assures up to date P&Ps are routed for posting on hospital Intranet. Works collaboratively with Chair of Nursing Operations Council in this regard. Maintain Nursing Administration records/files as appropriate. Ensures accuracy of Daily (DSR) and bi-weekly Kronos for assigned cost centers. Responsible for coordinating schedule, including arranging meetings and appointments for Chief Nursing Officer. Responsible for providing research and administrative support to special projects, preparing data and follow-up projects as directed. Responsible for coordination and confirmation of travel arrangements, including lodging and airline and/or automobile reservations, preparation of travel authorization forms and expense reports as directed. Responsible for maintaining security of information: e.g. patient medical records, hospital financial information, salary, staff and legal information in a confidential nature. Responsible for processing inquiries from patients, their families, and the general public by assessing the urgency of the situation and suggesting appropriate referrals or informing the appropriate Administrative Representative(s)when the situation warrants his/her attention. Takes minutes of various meetings and special events; prepares draft and final agenda; notification of meeting participants; room scheduling; meal arrangements; and other preparations as required by the nature of the event. Perform other duties as assigned. Required Qualifications: Req High school or equivalent Req 1 year Previous secretarial experience in senior executive setting, preferably in a healthcare facility. Req Typing 45-55 words per minute. Req Ability to operate a computer terminal, Microsoft Office software programs. Req Ability to communicate clearly, concisely and accurately with people. Req Ability to organize and manage multiple priorities with many people in a constantly changing environment. Preferred Qualifications: Pref Specialized/technical training Training in secretarial science and word processing. Pref Medical terminology preferred. Required Licenses/Certifications: Req Fire Life Safety Training (LA City) If no card upon hire, one must be obtained within 30 days of hire and maintained by renewal before expiration date. (Required within LA City only) The hourly rate range for this position is $22.00 - $34.18. When extending an offer of employment, the University of Southern California considers factors such as (but not limited to) the scope and responsibilities of the position, the candidate's work experience, education/training, key skills, internal peer equity, federal, state, and local laws, contractual stipulations, grant funding, as well as external market and organizational considerations. USC is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other characteristic protected by law or USC policy. USC observes affirmative action obligations consistent with state and federal law. USC will consider for employment all qualified applicants with criminal records in a manner consistent with applicable laws and regulations, including the Los Angeles County Fair Chance Ordinance for employers and the Fair Chance Initiative for Hiring Ordinance, and with due consideration for patient and student safety. Please refer to the Background Screening Policy Appendix D for specific employment screen implications for the position for which you are applying. We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact USC Human Resources by phone at **************, or by email at *************. Inquiries will be treated as confidential to the extent permitted by law. Notice of Non-discrimination Employment Equity Read USC's Clery Act Annual Security Report USC is a smoke-free environment Digital Accessibility If you are a current USC employee, please apply to this USC job posting in Workday by copying and pasting this link into your browser: *************************************************************

Stanford University, located between San Francisco and San Jose in the heart of California's Silicon Valley, is one of the world's leading teaching and research universities. Since its opening in 1891, Stanford has been dedicated to finding solutions to big challenges and to preparing students for leadership in a complex world. We are seeking candidates who are progressive thinkers, see challenges as simply problems to solve, and have the spirit and energy to change the world. About the Department of Structural Biology: Established in the 1970s as the first of its kind in the United States, the Department of Structural Biology is a world leader in molecular and structural biology. The discipline sits at the interface of physics, chemistry, and biology to address a wide array of biological challenges - from transcription and translation to cellular signaling and virus structural biology. Our Department includes distinguished faculty and staff, among them two Nobel Laureates, committed to fostering Stanford's culture of innovation through collaboration and cross-disciplinary exploration. With over 100 faculty, staff, students and fellows, our Department is at the forefront of advancing biomedical science. We leverage molecular and quantitative approaches in basic research while translating groundbreaking discoveries into new clinical therapies. Recognized as one of the premier departments in the nation, we attract top-tier graduate students and fellows who shape the future as leaders in scientific research and academia. About the Position: The Department of Structural Biology is seeking an experienced Administrative Associate to support multiple faculty members and their labs, along with providing general Departmental support with limited supervision. Our core values emphasize professionalism, integrity, personal responsibility, and service. We are looking for a proactive self-starter with a positive attitude - someone who is resilient, resourceful, and easily adapts to new tasks and changing circumstances. The ideal candidate will thrive in our dynamic culture and embody a customer-centric, collaborative approach. They will demonstrate sound judgement, effective communication skills (both written and oral), and meticulous attention to detail. Duties include: * Act on behalf of the supervisor, department manager, or chair in regard to establishing priorities and identifying and resolving problems that are administrative in nature. * Oversee and/or perform duties associated with scheduling, organizing, and operating complex conferences, seminars, and events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing event within budget. * Compose and draft documents and correspondence for presentations, course handouts, grants, conferences, seminars, and reports; perform substantial editing and fact checking. Create, maintain, modify, and/or ensure accuracy of content in various unit documents, displays, reports, brochures, social media, and/or websites. * Plan and schedule calendar(s) with limited consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies. * Create complex reports and spreadsheets which may utilize specialized software and systems. * Oversee and/or process a variety of complex financial transactions; produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies. May assist with capital or special equipment requests and/or vendor selection. * Coordinate and monitor routine maintenance services completion. Plan and coordinate office moves and/or minor renovation projects. * May lead staff or supervise day-to-day work of student and/or temporary workers, including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, reviewing work for quality and timeliness, and providing performance review input. * - Other duties may also be assigned The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned. The expected pay range for this position is $39.20 to $45.56 per hour. Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs. At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (***************************************************** provides detailed information on Stanford's extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process. Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources at ************************. For all other inquiries, please submit a contact form. Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. Stanford welcomes applications from all who would bring additional dimensions to the University's research mission. DESIRED QUALIFICATIONS: * Demonstrated ability to take initiative, ownership, and accountability of all duties, responsibilities, work and projects * Exceptional planning, organizational skills, and attention to detail and accuracy * Exceptional customer service and interpersonal communication skills * Exceptional written and verbal communication skills * Demonstrated ability to prioritize own work, multi-task, and follow-through on work and projects * Demonstrated ability to work independently and as a part of a team EDUCATION & EXPERIENCE (REQUIRED): High school diploma and four years of administrative experience, or combination of education and relevant experience. KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED): * Advanced computer skills and demonstrated experience with office software and email applications. * Demonstrated success in following through and completing projects. * Excellent organizational skills and attention to detail. * Strong verbal and written communication skills. * Excellent customer service and interpersonal skills. * Ability to prioritize, multi-task, and assign work to others. * Ability to take initiative and ownership of projects. * Ability to routinely and independently exercise sound judgment in making decisions CERTIFICATIONS & LICENSES: None PHYSICAL REQUIREMENTS*: * Constantly perform desk-based computer tasks. * Frequently sitting. * Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds. * Rarely twist/bend/stoop/squat, kneel/crawl. * - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job. Additional Information * Schedule: Full-time * Job Code: 4098 * Employee Status: Regular * Grade: F * Requisition ID: 107743 * Work Arrangement : Hybrid Eligible

The Department of Anesthesiology, Perioperative, and Pain Medicine, at Stanford University's School of Medicine, is a world-leading department that offers comprehensive training and perioperative patient care, pain management, and critical care medicine as well as cutting-edge research, encompassing a wide spectrum of programs in basic, translational, clinical, health services and medical education. The Department of Anesthesiology, Perioperative, and Pain Medicine is seeking an Administrative Associate 3 to provide administrative or operational support with limited supervision. May be responsible for leading other administrative staff or subordinates. At Stanford University School of Medicine, the work we do touches the lives of those today and tomorrow. Through education, research, and health care, the School of Medicine improves health through leadership, diversity, collaborative discoveries, and innovation in health care. Whether working in departments with faculty, or in units that support the school, our staff are a part of teams that propel us on our journey toward the future of medicine and Precision Health. Stanford is rooted in a culture of excellence and values innovation, collaboration, and life-long learning. To foster the talents and aspirations of our staff, Stanford offers career development programs, competitive pay that reflects market trends, and benefits that increase financial stability and promote healthy, fulfilling lives. An award-winning employer, Stanford offers an exceptional setting for professionals looking to advance their careers. The School of Medicine and the Department of Anesthesia are committed to diversity, equity, and inclusion for its faculty, staff, residents, postdocs, and fellows. We aim to recruit, support, retain, and promote diversity in our department. For more information on our department, please see our website: **************************************** This is a hybrid position that will require to be on site 4 days a week. Duties include: * Act on behalf of the supervisor, department manager, or chair in regards to establishing priorities and identifying and resolving problems that are administrative in nature. * Oversee and/or perform duties associated with scheduling, organizing, and operating complex conferences, seminars, and events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing event within budget. * Compose and draft documents and correspondence for presentations, course handouts, grants, conferences, seminars, and reports; perform substantial editing and fact checking. Create, maintain, modify, and/or ensure accuracy of content in various unit documents, displays, reports, brochures, social media, and/or websites. * Plan and schedule calendar(s) with limited consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies. * Create complex reports and spreadsheets which may utilize specialized software and systems. * Oversee and/or process a variety of complex financial transactions; produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies. May assist with capital or special equipment requests and/or vendor selection. * Coordinate and monitor routine maintenance services completion. Plan and coordinate office moves and/or minor renovation projects. * May lead staff or supervise day-to-day work of student and/or temporary workers, including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, reviewing work for quality and timeliness, and providing performance review input. * - Other duties may also be assigned EDUCATION & EXPERIENCE (REQUIRED): High school diploma and four years of administrative experience, or combination of education and relevant experience. KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED): * Advanced computer skills and demonstrated experience with office software and email applications. * Demonstrated success in following through and completing projects. * Excellent organizational skills and attention to detail. * Strong verbal and written communication skills. * Excellent customer service and interpersonal skills. * Ability to prioritize, multi-task, and assign work to others. * Ability to take initiative and ownership of projects. * Ability to routinely and independently exercise sound judgment in making decisions PHYSICAL REQUIREMENTS*: * Constantly perform desk-based computer tasks. * Frequently sitting. * Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds. * Rarely twist/bend/stoop/squat, kneel/crawl. * - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job. WORK STANDARDS * Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations. * Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned. * Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, ****************************** The expected pay range for this position is $39.20 to $45.56 per hour. Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs. At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (***************************************************** provides detailed information on Stanford's extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process. Additional Information * Schedule: Full-time * Job Code: 4098 * Employee Status: Regular * Grade: F * Requisition ID: 107933 * Work Arrangement : Hybrid Eligible

The Department of Immunology and Immune Therapeutics at the Keck School of Medicine, University of Southern California, seeks a highly motivated Administrative Assistant II to support Dr. Bensinger in his leadership of the department and his laboratory's research enterprise. Key Responsibilities Provide high-level administrative support to departmental and laboratory operations. Coordinate departmental events, seminars, retreats, and other activities. Schedule guest speakers, manage travel arrangements, and process reimbursements. Assist in the preparation of faculty appointments, dossiers, and accreditation reviews. Ensure compliance with university policies for volunteers and visiting personnel. Maintain confidentiality and manage access to sensitive personnel and faculty records. Contribute to process improvements and support special projects as assigned. Serve as a liaison within the department, across USC, and with external entities. Qualifications Professional demeanor, with strong organizational and problem-solving skills. Clear and effective written and verbal communication skills Excellent attention to detail, with the ability to work independently while supporting team efforts. Proficiency in Microsoft Office Suite required. Ability to utilize technology to access data, maintain records, and generate reports. Ideal Candidate The ideal candidate is professional, highly organized, and adaptable. They thrive in a fast-paced academic and research environment, demonstrate initiative, and are eager to take on new challenges. They communicate clearly, work independently, and contribute effectively to team efforts while maintaining the highest standards of confidentiality and professionalism. The hourly rate range for this position is $25.75 - $29.33. When extending an offer of employment, the University of Southern California considers factors such as (but not limited to) the scope and responsibilities of the position, the candidate's work experience, education/training, key skills, internal peer equity, federal, state, and local laws, contractual stipulations, grant funding, as well as external market and organizational considerations. Minimum Education: Bachelor's degree Addtional Education Requirements Combined experience/education as substitute for minimum education Minimum Experience: 3 years Minimum Skills: Secretarial or specialized clerical and administrative experience. Preferred Education: Bachelor's degree Preferred Experience: 4 years USC is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other characteristic protected by law or USC policy. USC observes affirmative action obligations consistent with state and federal law. USC will consider for employment all qualified applicants with criminal records in a manner consistent with applicable laws and regulations, including the Los Angeles County Fair Chance Ordinance for employers and the Fair Chance Initiative for Hiring Ordinance, and with due consideration for patient and student safety. Please refer to the Background Screening Policy Appendix D for specific employment screen implications for the position for which you are applying. We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact USC Human Resources by phone at **************, or by email at *************. Inquiries will be treated as confidential to the extent permitted by law. Notice of Non-discrimination Employment Equity Read USC's Clery Act Annual Security Report USC is a smoke-free environment Digital Accessibility If you are a current USC employee, please apply to this USC job posting in Workday by copying and pasting this link into your browser: *************************************************************

The Department of Pediatrics, Division of Neonatal and Developmental Medicine aims to provide optimum state-of -the-art care for critically ill and recovering neonates and infants. We are dedicated to the School of Medicine's mission of advancing and exploring innovative and novel biomedical, translational, and clinical research and education through the nurturing stimulation of interactions among basic and clinical scientists, clinicians, and educators throughout the School of Medicine and University, as well as with the private and public sectors. Through our integrated research, education, patient, and community outreach programs, we are committed to maintaining the highest standards of academic medicine and patient care. The Division is seeking a 1.0 FTE, full time Senior Administrative Associate (Administrative Associate 3) to provide administrative or operational support with limited supervision to 4-6 faculty and their program managers. Faculty will have varying levels of support needs ranging from reimbursements, managing calendars, making travel arrangements, and support in grant submissions. The Senior Administrative Associate may also serve as search coordinator for faculty searches. This is a hybrid role that will be required to be onsite 2 days a week, with additional days on an as needed basis. Duties include: * Act on behalf of the supervisor, department manager, or chair in regards to establishing priorities and identifying and resolving problems that are administrative in nature. * Oversee and/or perform duties associated with scheduling, organizing, and operating complex conferences, seminars, and events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing event within budget. * Compose and draft documents and correspondence for presentations, course handouts, grants, conferences, seminars, and reports; perform substantial editing and fact checking. Create, maintain, modify, and/or ensure accuracy of content in various unit documents, displays, reports, brochures, social media, and/or websites. * Plan and schedule calendar(s) with limited consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies. * Oversee and/or process a variety of complex financial transactions; produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies. May assist with capital or special equipment requests and/or vendor selection. * Coordinate and monitor routine maintenance services completion. Plan and coordinate office moves and/or minor renovation projects. * May lead staff or supervise day-to-day work of student and/or temporary workers, including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, reviewing work for quality and timeliness, and providing performance review input. * - Other duties may also be assigned ~ All members of the Department of Pediatrics are engaged in continuous learning and improvement to foster a culture where diversity, equity, inclusion, and justice are central to all aspects of our work. The Department collectively and publicly commits to continuously promoting anti-racism and equity through its policies, programs, and practices at all levels. ~ DESIRED QUALIFICATIONS: EDUCATION & EXPERIENCE (REQUIRED): High school diploma and four years of administrative experience, or combination of education and relevant experience. KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED): * Advanced computer skills and demonstrated experience with office software and email applications. * Demonstrated success in following through and completing projects. * Excellent organizational skills and attention to detail. * Strong verbal and written communication skills. * Excellent customer service and interpersonal skills. * Ability to prioritize, multi-task, and assign work to others. * Ability to take initiative and ownership of projects. * Ability to routinely and independently exercise sound judgment in making decisions CERTIFICATIONS & LICENSES: None PHYSICAL REQUIREMENTS*: * Constantly perform desk-based computer tasks. * Frequently sitting. * Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds. * Rarely twist/bend/stoop/squat, kneel/crawl. * - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job. Additional PHYSICAL REQUIREMENTS: WORKING CONDITIONS: Additional WORKING CONDITIONS: Stanford University provides pay ranges representing its good faith estimate of what the University reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs. The hourly pay range for this position working in the California Bay area is between $39.46/hr. to $44.30/hr. based on commensurate experience and background. Additional Information * Schedule: Full-time * Job Code: 4098 * Employee Status: Regular * Grade: F * Department URL: ******************************* * Requisition ID: 107963 * Work Arrangement : Hybrid Eligible

Founded in 1905, the USC School of Pharmacy has played a key leadership role in both the advancement of the field of pharmacy and in the education of new generations of pharmacists, and remains one of the nation's foremost schools of pharmacy today. The USC Mann School of Pharmacy and Pharmaceutical Sciences is accepting applications for an Administrative Assistant II to provide general administrative support to the department and faculty of the Titus Family Department of Clinical Pharmacy. Job responsibilities include: Maintains unit or departmental database and related records. Enters and/or verifies database transactions. Provides technical support and design enhancement. Serves as a resource to others on departmental and university procedures or in resolving moderate to complete problems or issues. Interacts with university offices and supervisor to facilitate communication and information exchange. Process faculty travel and expense reimbursement through Concur and Workday. Lab or office supplies orders, in addition to department-related expenses using procurement card (P-card) or requisition. Establishes and maintains hard copy and/or electronic files and records, including sensitive information. Maintains currency on revisions to department and/or university policies and procedures. Manages special projects as requested by supervisor and/or department chair. Coordinates department public relations functions, such as special events, conferences, and seminars, as assigned. Arranges with vendors for sites, facilities, catering and guest accommodations and logistics. Prepares production and distribution of promotional materials. Trains and supports faculty teaching/educational software and applications, including Poll Everywhere, Brightspace, ExamSoft, EndNote, and Curriculog. Must possess technical aptitude to learn how to operate audio-visual equipment with software setup; initiate conference calls via Zoom or other apps. Facilitate QGenda, scheduling software, to track county faculty, residents and clinical pharmacists' service clinic hours. Serves as a resource to others on departmental and university procedures or in resolving moderate to complex problems or issues. Initiates follow-up action. Interacts with university offices and/or supervisor's subordinates to facilitate communications and information exchange. Composes and produces a variety of business correspondence, reports, confidential documents and/or forms, and related materials or guides the work of other staff who produce these materials. Reviews and signs, as authorized. Preferred Qualifications: Must be able to communicate accurately, clearly, and with a high standard of excellence, both written and oral. Must conduct oneself in a personable and professional manner, with the ability to multi-task and prioritize workload appropriately. Microsoft Office (Word, Excel and PowerPoint), experience required. Exceptional customer service skills, including a pleasant and professional phone and email, a positive attitude in resolving problems and concerns promptly and accurately. Must be able to work independently in a highly multi-faceted department and a team environment. Strong oral and written communication skills, demonstrating diplomacy and the ability to form positive working relationships with a diverse group of people, primarily in person but also through phone and email. Ability to set priorities and organize time to see projects through to successful completion and ensure projects are not lost or forgotten as new needs emerge. Must possess technical aptitude to learn how to operate audio-visual equipment with software setup; initiate conference calls via Zoom or other apps. Knowledge of Outlook, Doodle Poll, SharePoint, Qualtrics, Workday, Concur and Microsoft Publisher is a plus. The hourly rate range for this position is $24.00 - $28.21. When extending an offer of employment, the University of Southern California considers factors such as (but not limited to) the scope and responsibilities of the position, the candidate's work experience, education/training, key skills, internal peer equity, federal, state, and local laws, contractual stipulations, grant funding, as well as external market and organizational considerations. Minimum Education: Associate's degree, Combined experience/education as substitute for minimum education Minimum Experience: 2 years Minimum Field of Expertise: Secretarial or specialized clerical, including some administrative experience. USC is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other characteristic protected by law or USC policy. USC observes affirmative action obligations consistent with state and federal law. USC will consider for employment all qualified applicants with criminal records in a manner consistent with applicable laws and regulations, including the Los Angeles County Fair Chance Ordinance for employers and the Fair Chance Initiative for Hiring Ordinance, and with due consideration for patient and student safety. Please refer to the Background Screening Policy Appendix D for specific employment screen implications for the position for which you are applying. We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact USC Human Resources by phone at **************, or by email at *************. Inquiries will be treated as confidential to the extent permitted by law. Notice of Non-discrimination Employment Equity Read USC's Clery Act Annual Security Report USC is a smoke-free environment Digital Accessibility If you are a current USC employee, please apply to this USC job posting in Workday by copying and pasting this link into your browser: *************************************************************

The University of Southern California (USC), founded in 1880, is located in the heart of downtown L.A. and is the largest private employer in the City of Los Angeles. As an employee of USC, you will be a part of a world-class research university and a member of the “Trojan Family,” which is comprised of the faculty, students and staff that make the university a great place to work. The USC Dana and David Dornsife College of Letters, Arts and Sciences is seeking an Administrative Assistant I in the Dornsife Academic Support Hub. The largest and oldest of the USC schools, USC Dornsife functions as the academic core of the university, offering courses and advancing knowledge across the humanities, social sciences and natural sciences. Based on a divisional framework, the Academic Services Hubs will provide staff support to approximately 35 departments across Dornsife. Each hub will serve one division and the number of departments per division varies. The mission of the Dornsife Academic Service Hubs is to provide optimal, localized support to academic departments by providing specialized services that foster the academic, instructional, and research-driven engagement of faculty, staff and students in the Dornsife community. Responsibilities: The Administrative Assistant I in Life Sciences will lead department activities within the hub, which may include but will not be limited to the following: Perform administrative duties for academic departments. Arrange vendor services and other event coordination tasks. Respond to inquiries and requests for information requiring knowledge of departmental and university policies and procedures. Assist with maintaining office equipment and purchases. Screen and prioritize incoming calls, determining what contact or action is required. Manage front desk, student workers and foster welcoming environment. Ensure confidentiality and controls access to sensitive information. Coordinate departmental events; may attend to ensure satisfactory outcome. Coordinate distribution of office supplies to department offices. Coordinate and distribute mailings and packages to each department. Preferred Qualifications: Experience in specialized clerical and administrative experience in a university environment. Ability to prioritize tasks according to need and urgency. Excellent organizational and time management skills. Strong communication and interpersonal skills. Hourly range: The hourly rate range for this position is $23.89 - $26.66. When extending an offer of employment, the University of Southern California considers factors such as (but not limited to) the scope and responsibilities of the position, the candidate's work experience, education/training, key skills, internal peer alignment, federal, state and local laws, contractual stipulations, grant funding, as well as external market and organizational considerations. This position is on-campus/hybrid depending on the role. Performs other related duties as assigned or requested. The university reserves the right to add or change duties at any time. Required Documents and Additional Information: Resume and cover letter required (may be uploaded as one file). Please do not submit your application without these documents. USC has excellent benefits, including health benefits for staff and their family with access to the renowned university medical network; eligibility for retirement plans with employer contributions after six months of employment; tuition benefits for staff and their family; free Professional Development classes; central Los Angeles location with easy access to commuter trains, buses and free tram pick up services; discounts to sporting and other campus events. Minimum Education: Associate's degree, Combined experience/education as substitute for minimum education Minimum Experience: 2 years Minimum Field of Expertise: Secretarial or specialized clerical, including some administrative experience. USC is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other characteristic protected by law or USC policy. USC observes affirmative action obligations consistent with state and federal law. USC will consider for employment all qualified applicants with criminal records in a manner consistent with applicable laws and regulations, including the Los Angeles County Fair Chance Ordinance for employers and the Fair Chance Initiative for Hiring Ordinance, and with due consideration for patient and student safety. Please refer to the Background Screening Policy Appendix D for specific employment screen implications for the position for which you are applying. We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact USC Human Resources by phone at **************, or by email at *************. Inquiries will be treated as confidential to the extent permitted by law. Notice of Non-discrimination Employment Equity Read USC's Clery Act Annual Security Report USC is a smoke-free environment Digital Accessibility If you are a current USC employee, please apply to this USC job posting in Workday by copying and pasting this link into your browser: *************************************************************

The University of Southern California (USC), founded in 1880, is located in the heart of downtown L.A. and is the largest private employer in the City of Los Angeles. As an employee of USC, you will be a part of a world-class research university and a member of the "Trojan Family," which is comprised of the faculty, students and staff that make the university a great place to work. The USC Dana and David Dornsife College of Letters, Arts and Sciences is seeking an Administrative Assistant I in the Dornsife Academic Support Hub. The largest and oldest of the USC schools, USC Dornsife functions as the academic core of the university, offering courses and advancing knowledge across the humanities, social sciences and natural sciences. Based on a divisional framework, the Academic Services Hubs will provide staff support to approximately 35 departments across Dornsife. Each hub will serve one division and the number of departments per division varies. The mission of the Dornsife Academic Service Hubs is to provide optimal, localized support to academic departments by providing specialized services that foster the academic, instructional, and research-driven engagement of faculty, staff and students in the Dornsife community. Responsibilities: The Administrative Assistant I in Life Sciences will lead department activities within the hub, which may include but will not be limited to the following: * Perform administrative duties for academic departments. * Arrange vendor services and other event coordination tasks. * Respond to inquiries and requests for information requiring knowledge of departmental and university policies and procedures. * Assist with maintaining office equipment and purchases. * Screen and prioritize incoming calls, determining what contact or action is required. * Manage front desk, student workers and foster welcoming environment. * Ensure confidentiality and controls access to sensitive information. * Coordinate departmental events; may attend to ensure satisfactory outcome. * Coordinate distribution of office supplies to department offices. * Coordinate and distribute mailings and packages to each department. Preferred Qualifications: * Experience in specialized clerical and administrative experience in a university environment. * Ability to prioritize tasks according to need and urgency. * Excellent organizational and time management skills. * Strong communication and interpersonal skills. Hourly range: The hourly rate range for this position is $23.89 - $26.66. When extending an offer of employment, the University of Southern California considers factors such as (but not limited to) the scope and responsibilities of the position, the candidate's work experience, education/training, key skills, internal peer alignment, federal, state and local laws, contractual stipulations, grant funding, as well as external market and organizational considerations. This position is on-campus/hybrid depending on the role. Performs other related duties as assigned or requested. The university reserves the right to add or change duties at any time. Required Documents and Additional Information: * Resume and cover letter required (may be uploaded as one file). Please do not submit your application without these documents. * USC has excellent benefits, including health benefits for staff and their family with access to the renowned university medical network; eligibility for retirement plans with employer contributions after six months of employment; tuition benefits for staff and their family; free Professional Development classes; central Los Angeles location with easy access to commuter trains, buses and free tram pick up services; discounts to sporting and other campus events. Minimum Education: Associate's degree, Combined experience/education as substitute for minimum education Minimum Experience: 2 years Minimum Field of Expertise: Secretarial or specialized clerical, including some administrative experience. USC is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other characteristic protected by law or USC policy. USC observes affirmative action obligations consistent with state and federal law. USC will consider for employment all qualified applicants with criminal records in a manner consistent with applicable laws and regulations, including the Los Angeles County Fair Chance Ordinance for employers and the Fair Chance Initiative for Hiring Ordinance, and with due consideration for patient and student safety. Please refer to the Background Screening Policy Appendix D for specific employment screen implications for the position for which you are applying. We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact USC Human Resources by phone at **************, or by email at *************. Inquiries will be treated as confidential to the extent permitted by law. * Notice of Non-discrimination * Employment Equity * Read USC's Clery Act Annual Security Report * USC is a smoke-free environment * Digital Accessibility If you are a current USC employee, please apply to this USC job posting in Workday by copying and pasting this link into your browser: *************************************************************

The mission of the USC Suzanne Dworak-Peck School of Social Work is to improve the well-being of vulnerable individuals and communities, advance social and economic justice, and eradicate pressing societal problems in complex and culturally diverse urban environments throughout Southern California, the nation, and the world. Our mission is achieved by providing students with experiential, practice, and competency-based learning, and culturally responsive training that is informed by evidence and best practices. The USC Edward R. Roybal Institute on Aging has an immediate opening for a Project Assistant to assist the principal investigator in the day-to-day operations of the Outreach, Recruitment and Engagement Core (ORE Core)-the community outreach unit of the USC Alzheimer's Disease Research Center (ADRC). The ORE Core recruits and retains participants in USC ADRC research studies, provides information and education about memory/brain health, cognitive aging, Alzheimer's disease and other dementias to diverse groups such as lay persons, students, healthcare and social service providers, government and non-profit sector professionals, scientists, among others. Under the supervision of the principal investigator, the Project Assistant will coordinate and implement outreach, education, information, and research participation and retention efforts for USC ADRC. This position requires outreach, recruitment, screening, and consenting of research participants, and coordinating/scheduling participant appointments, and follow-up. Other duties will include developing, implementing, and evaluating informational and educational activities and events in the community, managing data bases, developing presentations and outreach materials, assisting with data collection and ongoing technical reports, assisting with writing grant proposals, publications, and other dissemination products, assisting with developing a Community Advisory Board, drafting settlements for project-related expenses, overseeing the completion of project-specific progress reports and regulatory documents, and working with members of scientific teams to meet the goals of the ORE core. Job Accountabilities include: 1. Conduct innovative outreach and education activities to share knowledge on memory/brain health, cognitive aging, Alzheimer's disease and other dementias; 2. Conduct engagement and recruitment activities to promote USC ADRC studies, and recruit and retain study participants; 3. Establish and maintain close partnerships with diverse community and participant stakeholders including a Community Advisory Board to meet ORE Core goals and objectives; 4. Conduct participant follow-up activities to ensure continuity of study referrals and problem-solving of potential study participation barriers; 5. Manage Microsoft Office programs, data management systems (REDCap), and citation/referencing applications (EndNote), among others, to monitor the reach and yield of outreach strategies, events, referrals, etc.; 6. Create and implement new and diverse formats, methods, and tools to identify and meet outreach and education needs and preferences for scientific information and study participation opportunities; 7. Assist with cultural and linguistic adaptations to public-facing materials and activities; 8. Contribute to-and manage website and social media postings on behalf of ORE Core goals and objectives 9. Perform other related duties as assigned or requested Minimum Education/Experience: High School or equivalent 1 year minimum Knowledge of data collection procedures and some experience with proposal preparation and production of technical documents Preferred Education/Experience: Bachelor's degree, or combined experience/education as substitute for minimum education Experience with project administration experience in specialized field represented by the project. Experience working directly with diverse racial and ethnic communities, socioeconomic and underrepresented groups; including limited English-speakers. Experience in developing health-related materials (oral, written, visual, etc.) for people with different levels of education and health literacy. Experience developing online materials and communications for large audiences related to the study objectives and related content areas. Experience working in a high-paced environment with multiple deadlines, high attention to data accuracy and quality, and quick pivoting in goal setting. Bilingual/bicultural competency in English-Spanish preferred. Compensation: The hourly rate range for this position is $25.96- $27.00. When extending an offer of employment, the University of Southern California considers factors such as (but not limited to) the scope and responsibilities of the position, the candidate's work experience, education/training, key skills, internal peer equity, federal, state, and local laws, contractual stipulations, grant funding, as well as external market and organizational considerations. This position is full-time, fixed-term, grant-funded appointment through March 31, 2026 (non-renewable). This is not a hybrid or remote position. Incumbent is expected to report daily to the study office(s). Required Documents Cover letter Resume or CV USC is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other characteristic protected by law or USC policy. USC observes affirmative action obligations consistent with state and federal law. USC will consider for employment all qualified applicants with criminal records in a manner consistent with applicable laws and regulations, including the Los Angeles County Fair Chance Ordinance for employers and the Fair Chance Initiative for Hiring Ordinance, and with due consideration for patient and student safety. When extending an offer of employment, the University of Southern California considers factors such as (but not limited to) the scope and responsibilities of the position, the candidate's work experience, education/training, key skills, internal peer equity, federal, state, and local laws, contractual stipulations, grant funding, as well as external market and organizational considerations. Minimum Education: High school or equivalent Minimum Experience: 1 year Minimum Field of Expertise: Knowledge of data collection procedures and some experience with proposal preparation and production of technical documents USC is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other characteristic protected by law or USC policy. USC observes affirmative action obligations consistent with state and federal law. USC will consider for employment all qualified applicants with criminal records in a manner consistent with applicable laws and regulations, including the Los Angeles County Fair Chance Ordinance for employers and the Fair Chance Initiative for Hiring Ordinance, and with due consideration for patient and student safety. Please refer to the Background Screening Policy Appendix D for specific employment screen implications for the position for which you are applying. We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact USC Human Resources by phone at **************, or by email at *************. Inquiries will be treated as confidential to the extent permitted by law. Notice of Non-discrimination Employment Equity Read USC's Clery Act Annual Security Report USC is a smoke-free environment Digital Accessibility If you are a current USC employee, please apply to this USC job posting in Workday by copying and pasting this link into your browser: *************************************************************

The University of Southern California (USC), founded in 1880, is located in the heart of downtown Los Angeles and is the largest private employer in the City of Los Angeles. USC is consistently ranked among the nation's most prestigious universities, and the USC Leonard Davis School of Gerontology features one of the world's best degree and research programs in gerontology. The USC Leonard Davis School of Gerontology has an international reputation as a hub of aging research and with additional strong programs throughout the university, leads the way in defining and advancing the field of gerontology: ******************** The USC Emotion & Cognition Lab seeks a Project Assistant (1-year fixed-term) to join a dynamic research team currently studying the effects of heart rate biofeedback on emotion and cognition. This position would begin in early Fall 2025. The Project Assistant will be responsible for administering MRI scan sessions, procuring and processing blood samples for all participants, managing the participant recruitment process, and more. The ideal candidate would be very reliable and professional, be an effective problem solver, have excellent organizational skills, and work successfully within a team environment. This is a great opportunity for individuals who are interested in a research career or Ph.D. studies in the future. For more information about our research, please visit our website: ************************ Responsibilities include but are not limited to: Administer MRI scan sessions. Procure and process blood samples from participants. Follow protocols for handling and transporting specimens. Actively recruit participants, through outreach efforts, initial contact, screening, and scheduling. Maintain data on recruitment activities. Assist with updating the study schedule. Assist with coordinating logistics for effective study management. Assist with data tracking and organization. Assist with preparing and maintaining research devices. Recruit and schedule research assistants. Calculate participant compensation. Assist with generating reports and other study documentation as needed. Minimum Requirements: Minimum Education: High school or equivalent Minimum Experience: 1 year Knowledge of data collection procedures Experience with proposal preparation and production of technical documents Preferred Requirements: Two or more years of relevant experience. Experience working with older adult populations. Previous experience with recruitment and community outreach for research studies. Current CPT license and phlebotomy experience or ability to receive certification. Bachelor's degree particularly in social sciences, psychology, neuroscience, or related area. Combined experience/education as a substitute for minimum education. This is a non-exempt position with work expected on campus and occasionally on weekends. Benefits include a competitive salary, and a rich array of USC benefits including healthcare (including dental and vision), 403(b), tuition reimbursement, national holidays, paid vacation, and more. The hourly rate range for this position is $19.00. When extending an offer of employment, the University of Southern California considers factors such as (but not limited to) the scope and responsibilities of the position, the candidate's work experience, education/training, key skills, internal peer equity, federal, state and local laws, contractual stipulations, grant funding, as well as external market and organizational considerations. This position is funded by a research grant. Accordingly, your position is contingent upon receipt of the necessary funding from this grant to continue employment. If you are interested, please submit your completed application, including a cover letter and resume with a minimum of two references. Thank you for your interest! Minimum Education: High school or equivalent Minimum Experience: 1 year Minimum Field of Expertise: Knowledge of data collection procedures and some experience with proposal preparation and production of technical documents USC is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other characteristic protected by law or USC policy. USC observes affirmative action obligations consistent with state and federal law. USC will consider for employment all qualified applicants with criminal records in a manner consistent with applicable laws and regulations, including the Los Angeles County Fair Chance Ordinance for employers and the Fair Chance Initiative for Hiring Ordinance, and with due consideration for patient and student safety. Please refer to the Background Screening Policy Appendix D for specific employment screen implications for the position for which you are applying. We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact USC Human Resources by phone at **************, or by email at *************. Inquiries will be treated as confidential to the extent permitted by law. Notice of Non-discrimination Employment Equity Read USC's Clery Act Annual Security Report USC is a smoke-free environment Digital Accessibility If you are a current USC employee, please apply to this USC job posting in Workday by copying and pasting this link into your browser: *************************************************************