Human Resources Coordinator jobs at Stanford University - 143 jobs

The HRTD Onboarding Assistant is responsible for assisting with the execution of new hire paperwork and related tasks. Roles and Responsibilities The following information is intended to describe the overall nature and scope of the work being performed. This is not a comprehensive listing of all responsibilities or tasks; work may differ and other work may be assigned when deemed appropriate. Assists new hires, in-person and virtually, with completing new hire paperwork (such as I-9s, W-4s, child protective services forms, etc.). Reviews forms for errors and omissions; requests corrections when necessary. Attends LCPS career fairs to assist new hires with paperwork. Performs data entry of new hire checklist information into the Human Resources Management System. Scans new hire session documents into a document repository. Follows up on missing or incomplete new hire session documents. Assists in conducting new hire sessions and notarizes forms for submission to Child Protect Services agencies. Conducts criminal background checks on new hires through processing and submission of fingerprints and any other relevant information to the Virginia State Police and the FBI. Processes ID badges for all new employees. Qualifications Below are the minimum qualifications for this job. Equivalent combinations of education and experience are also acceptable. Education High school diploma or GED Experience Experience in a Human Resources environment, data entry, and customer service preferred Licenses and Certifications NA Knowledge, Skills and Abilities Must be eligible to obtain the state of Virginia Notary Public credentials Knowledge of standard office practices and procedures; knowledge of MS Office Software Working knowledge of the principles of database software preferred Ability to perform office work quickly and efficiently while maintaining accuracy; plan, organize, and prioritize work effectively; communicate effectively; work cooperatively with others, and work under pressure with frequent interruptions Exercise the highest level of discretion in the handling of confidential personnel information and business matters Physical Requirements The following provides a brief description of physical requirements for this job: While performing the duties of this job, the employee is regularly talking, expressing or exchanging ideas by means of the spoken word. The employee must convey detailed or important spoken instructions to other workers accurately, loudly, or quickly. The employee must possess normal cognitive abilities including the ability to learn, recall and apply certain practices and policies. Frequently sitting and/or remaining in a stationary position for long periods of time. Exerting up to 25 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. Reports to: Supervisor, HRTD FLSA Status: Non-exempt Months/Days/Hours: As needed Salary Level: Banded Rates Salary Scale: ********************************* Salary Range: $24.66 / hourly Remote Work Eligible: Partial Additional informational: * Hours as needed from May 12, 2025 through August 29, 2025 * Some evening hours may be required

HR & Office Administrator Job Title: HR &Office Administrator Employment Type: Full-Time Reports To: Business Operations Manager ("BOM") Pay Range: $31.25-$38.46 (Paid hourly, FT, Non-exempt) Position Summary: We are seeking a highly organized, results-driven, tech-savvy, and proactive professional to support day-to-day operations, HR functions, and recruiting efforts at York Law Firm. This role is essential to maintaining smooth office workflows, continuous recruiting, supporting legal case management, and ensuring a positive experience for our clients, law firm operations, our legal team, job applicants, and new hires. Key Responsibilities: Human Resources Support & Recruiting Manage full-cycle recruitment for legal, administrative, and operations roles (job postings, screening, phone screens, coordination with managers, interview scheduling). Maintain and optimize the Applicant Tracking System (ATS), ensuring accurate candidate data and timely status updates. Conduct initial candidate assessments and recommend qualified candidates to hiring teams. Coordinate interviews, follow-up communication, reference checks, and offer logistics. Develop skills-based competency tests for applicants. Partner with the BOM ot assess staffing needs and hiring timelines. Support employer branding efforts, including posting roles across multiple platforms and managing candidate engagement. Assist with onboarding, orientation, I-9 completion, and new hire documentation. Supports the BOM ni assisting with time and attendance, payroll and benefits. Ensure compliance with California employment laws. Oversee onboarding, orientation, and documentation for new hires. Support BOM in the training and development programs to support continuous team upskilling and competency using the LMS. Draft and circulate internal memos (policy updates, events, compliance reminders). Coordinate staff events, recognition programs, and morale initiatives. Office Administration Reporting & Analytics Pull and prepare operational, HR, and performance-based reports from internal systems. Monitor employee workload, case flow, and productivity metrics using case management and reporting tools. Identify performance trends, bottlenecks, and opportunities for process improvement. Maintain and oversee dashboards used by leadership to assess team performance and organizational health. LMS Management Administer the Learning Management System (LMS), ensuring content accuracy, enrollment, tracking completions, and reporting on training compliance. Upload, update, and organize training modules, SCORM files, and internal content. Support the BOM and department leads with training coordination and competency tracking. Vendor & Facilities Coordination Manage vendor relationships, including contracts, renewals, and service performance. Coordinate building maintenance, office supplies, equipment servicing, and general facility operations. Ensure timely invoice processing and expense tracking for all office-related vendors. Employee Support & Office Leadership Provide day-to-day support to employees and help resolve administrative or operational issues. Assist the BOM with employee management tasks including performance tracking, corrective follow-up, accountability support, and record-keeping. Draft internal communications such as memos, updates, reminders, and policy notices. Supervise inventory levels and coordinate the procurement of office and building supplies. Support the BOM to maintain, troubleshoot, and ensure optimal functioning of legal case management software and portals. Help plan staff meetings, events, recognition initiatives, and culture-building activities. Systems, Data Hygiene & Compliance Data hygiene: Check for missing fields or incorrect entries in case management and HR systems. Maintain standard operating templates (letters, discovery responses, onboarding checklists). Maintain clean, accurate data in case management, HR, ATS, LMS, and internal systems. Ensure compliance with California employment laws and internal policies. Manage calendars, including scheduling of firm-wide meetings, interviews, training sessions, deadline monitoring, and client appointments, while coordinating attorney availability and resource allocation. Help enforce data-governance practices (confidentiality, role-based access, retention) across Ops/HR systems, support audit readiness. Qualifications Associate degree required; Bachelor's degree preferred. 3 years recruiting experience (legal industry strongly preferred). Proficiency with recruiting platforms (LinkedIn, Indeed, ZipRecruiter, etc.) and experience working with recruiting agencies. Prior experience in recruiting, office administration, HR support, and operations. Strong reporting skills; comfort pulling, interpreting, and presenting data. Experience with HRIS, ATS, LMS, reporting and productivity systems. Excellent written and verbal communication skills. Strong organizational, time-management, and multitasking abilities. Knowledge of legal case management systems and workflows. Ability to work in a high-volume, fast-paced legal environment. Preferred Skills: Experienced with SHRM-based HR practices and Lean Six Sigma methodologies. Knowledgeable in legal terminology and civil litigation case management Experience in a law office (California-based and civil litigation is preferred). Experience managing employees or overseeing workflow is a plus. Works well independently and within teams in high-paced legal environments Provides constructive feedback to enhance accountability and results This description outlines the core responsibilities of the role; however, responsibilities are not limited to those listed. The role may evolve to include additional duties as required to support firm operations and strategic initiatives.

Description Menlo School is seeking a Human Resources Associate to support a broad range of HR functions, with a focus on recruitment, onboarding, performance management, leave administration, training record management, and day-to-day HR operations. Reporting to the Director of Human Resources, this role is ideal for someone who enjoys working closely with managers and employees, building strong processes, and contributing to a positive, high-quality employee experience in an independent school environment.This is a full-time, year-round, on-site position. Menlo School is an in-person learning community, and employees are expected to perform their work on campus. In particular, this role involves extensive in-person collaboration and direct support of employees and managers.Key responsibilities Support full-cycle recruitment by coaching hiring managers, posting roles in the applicant tracking system and on external job boards, managing candidate pipelines, and communicating with candidates throughout the process. Conduct resume reviews, phone screens, and reference checks as needed, and help process referral bonuses. Prepare and send offer letters and welcome communications; set up new hires in the HRIS; and guide new employees through pre-boarding, I-9s, and first-day questions. Partner with managers, Payroll, and HR colleagues to ensure a smooth, consistent onboarding experience. Coordinate seasonal and athletics staffing, including maintaining year-round employment tracking, partnering with Athletics leadership on staffing needs, and issuing seasonal and summer camp offers. Administer all mandated leaves (FMLA, CFRA, Pregnancy Disability Leave, Baby Bonding, and medical leaves), guiding employees through timelines, benefits, and documentation while coordinating with managers and Payroll. Lead the annual staff performance evaluation process, including planning, templates, timelines, communications, and manager training, and provide one-on-one support to managers. Maintain the Training Management System, including rosters, assignments, course updates, troubleshooting access issues, and monitoring completion rates. Support the annual compensation planning process by preparing materials and worksheets, issuing and tracking employee agreement letters, and coordinating changes with Payroll. Prepare and submit compensation surveys, state and government reports, and other HR-related compliance documentation. Serve as a first point of contact for HR questions, assist with policy clarification, and support HR audits, data clean-up, and team initiatives. Perform other duties as assigned. Qualifications Bachelor's degree in Human Resources Management or a related field. Specific HR functional area experience (such as recruitment, leave management, benefits administration, workers' compensation or other) is preferred. At least 3 years of human resources experience, ideally in a generalist role and in a school or education setting. Familiarity with HR systems and tools; experience with applicant tracking systems and HRIS (Jobvite, Paylocity, and Vector Solutions a plus). Proficiency with standard business software, including Google Workspace (Sheets, Docs, etc.) and Microsoft Office applications. Exceptionally detail-oriented and highly organized, with the ability to manage multiple complex workflows and competing deadlines without sacrificing accuracy. Collaborative and approachable, bringing a warm, positive presence to interactions, even when navigating complex or sensitive situations. Excellent communication and interpersonal skills, with a strong customer-service mindset. Ability to handle confidential information with high discretion and professionalism. Working knowledge of leave administration and California HR compliance concepts. We offer: An exceptional work environment and caring community Highly competitive salary A comprehensive benefits package, including generous contributions to a retirement plan for eligible employees and their families. Learn more here. To be considered for this position, please submit your resume and a brief cover letter outlining your interest and relevant experience through our application portal. We thank all applicants in advance for their interest and will reach out only to those most closely aligned with the needs of the position.We look forward to hearing from you!About us:Menlo School is an independent, coeducational, college-preparatory school for students in grades six through twelve. Located in the heart of Silicon Valley and founded in 1915, the School is accredited by the Western Association of Schools and Colleges and is a member of the National and California Associations of Independent Schools.Menlo is dedicated to providing a joyful, transformative education that empowers students to explore broadly, think critically, act responsibly, and navigate the complexities of an evolving world. Our relevant and engaging academic program-complemented by outstanding arts and athletics-sparks wonder, fosters a love of learning, and inspires students to reach their full potential as they grow in competence, confidence, and curiosity. Student care and the supportive relationships students build with teachers, coaches, and peers are at the heart of all we do as we uphold the highest ethical standards, develop character, and pursue a shared commitment to purposes larger than ourselves.At Menlo, belonging is essential to who we are as a school. We embrace the growth and well-being of every member of our community by cultivating a culture rooted in kindness, trust, and belonging-one where everyone feels welcomed, included, and valued, and where our diverse backgrounds, identities, and ideas are honored with curiosity, care, and compassion.Learn more about the Menlo School here. Our equal opportunity employment policy:Menlo School is committed to a policy of non-discrimination and equal opportunity for all employees and qualified applicants. We administer all personnel practices without regard to race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, marital status or domestic partnership status, disability, protected veteran status or military status, genetic information, or any other category protected under applicable law. Pay range:In alignment with pay transparency requirements, the base salary range for this position for the 2025-2026 school year is $100,000-$130,000 annualized. This range reflects what the school reasonably expects to pay for this role at the time of hire. Base salary does not include fringe benefits, employer retirement contributions, or any potential stipends for eligible employees. Final base salary will be determined at the time of offer and will depend on factors such as skills, education, experience, job level, full- or part-time status, and the number of months worked per academic year. The school is committed to pay equity, and internal equity with current employees is an important consideration in determining any final offer. Please note that the range listed above represents the full base salary range for this role; hiring at or near the top of the range is not typical at Menlo, in order to allow for future salary growth over time. Job ID: 358

Menlo School is seeking a Human Resources Associate to support a broad range of HR functions, with a focus on recruitment, onboarding, performance management, leave administration, training record management, and day-to-day HR operations. Reporting to the Director of Human Resources, this role is ideal for someone who enjoys working closely with managers and employees, building strong processes, and contributing to a positive, high-quality employee experience in an independent school environment. This is a full-time, year-round, on-site position. Menlo School is an in-person learning community, and employees are expected to perform their work on campus. In particular, this role involves extensive in-person collaboration and direct support of employees and managers. Key responsibilities + Support full-cycle recruitment by coaching hiring managers, posting roles in the applicant tracking system and on external job boards, managing candidate pipelines, and communicating with candidates throughout the process. + Conduct resume reviews, phone screens, and reference checks as needed, and help process referral bonuses. + Prepare and send offer letters and welcome communications; set up new hires in the HRIS; and guide new employees through pre-boarding, I-9s, and first-day questions. + Partner with managers, Payroll, and HR colleagues to ensure a smooth, consistent onboarding experience. + Coordinate seasonal and athletics staffing, including maintaining year-round employment tracking, partnering with Athletics leadership on staffing needs, and issuing seasonal and summer camp offers. + Administer all mandated leaves (FMLA, CFRA, Pregnancy Disability Leave, Baby Bonding, and medical leaves), guiding employees through timelines, benefits, and documentation while coordinating with managers and Payroll. + Lead the annual staff performance evaluation process, including planning, templates, timelines, communications, and manager training, and provide one-on-one support to managers. + Maintain the Training Management System, including rosters, assignments, course updates, troubleshooting access issues, and monitoring completion rates. + Support the annual compensation planning process by preparing materials and worksheets, issuing and tracking employee agreement letters, and coordinating changes with Payroll. + Prepare and submit compensation surveys, state and government reports, and other HR-related compliance documentation. + Serve as a first point of contact for HR questions, assist with policy clarification, and support HR audits, data clean-up, and team initiatives. + Perform other duties as assigned. Qualifications + Bachelor's degree in Human Resources Management or a related field. Specific HR functional area experience (such as recruitment, leave management, benefits administration, workers' compensation or other) is preferred. + At least 3 years of human resources experience, ideally in a generalist role and in a school or education setting. + Familiarity with HR systems and tools; experience with applicant tracking systems and HRIS (Jobvite, Paylocity, and Vector Solutions a plus). + Proficiency with standard business software, including Google Workspace (Sheets, Docs, etc.) and Microsoft Office applications. + Exceptionally detail-oriented and highly organized, with the ability to manage multiple complex workflows and competing deadlines without sacrificing accuracy. + Collaborative and approachable, bringing a warm, positive presence to interactions, even when navigating complex or sensitive situations. + Excellent communication and interpersonal skills, with a strong customer-service mindset. + Ability to handle confidential information with high discretion and professionalism. + Working knowledge of leave administration and California HR compliance concepts. We offer: + An exceptional work environment and caring community + Highly competitive salary + A comprehensive benefits package, including generous contributions to a retirement plan for eligible employees and their families. Learn more here. (**************************************************** To be considered for this position, please submit your resume and a brief cover letter outlining your interest and relevant experience through our application portal. We thank all applicants in advance for their interest and will reach out only to those most closely aligned with the needs of the position. We look forward to hearing from you! About us: Menlo School is an independent, coeducational, college-preparatory school for students in grades six through twelve. Located in the heart of Silicon Valley and founded in 1915, the School is accredited by the Western Association of Schools and Colleges and is a member of the National and California Associations of Independent Schools. Menlo is dedicated to providing a joyful, transformative education that empowers students to explore broadly, think critically, act responsibly, and navigate the complexities of an evolving world. Our relevant and engaging academic program-complemented by outstanding arts and athletics-sparks wonder, fosters a love of learning, and inspires students to reach their full potential as they grow in competence, confidence, and curiosity. Student care and the supportive relationships students build with teachers, coaches, and peers are at the heart of all we do as we uphold the highest ethical standards, develop character, and pursue a shared commitment to purposes larger than ourselves. At Menlo, belonging is essential to who we are as a school. We embrace the growth and well-being of every member of our community by cultivating a culture rooted in kindness, trust, and belonging-one where everyone feels welcomed, included, and valued, and where our diverse backgrounds, identities, and ideas are honored with curiosity, care, and compassion. Learn more about the Menlo School here (***************************** . Our equal opportunity employment policy: Menlo School is committed to a policy of non-discrimination and equal opportunity for all employees and qualified applicants. We administer all personnel practices without regard to race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, marital status or domestic partnership status, disability, protected veteran status or military status, genetic information, or any other category protected under applicable law. Pay range: In alignment with pay transparency requirements, the base salary range for this position for the 2025-2026 school year is $100,000-$130,000 annualized. This range reflects what the school reasonably expects to pay for this role at the time of hire. Base salary does not include fringe benefits, employer retirement contributions, or any potential stipends for eligible employees. Final base salary will be determined at the time of offer and will depend on factors such as skills, education, experience, job level, full- or part-time status, and the number of months worked per academic year. The school is committed to pay equity, and internal equity with current employees is an important consideration in determining any final offer. Please note that the range listed above represents the full base salary range for this role; hiring at or near the top of the range is not typical at Menlo, in order to allow for future salary growth over time. Job ID: 358

PRJUSD is committed to equal opportunity for all individuals in its educational programs, activities and employment. PRJUSD prohibits, in any district programs, activities, and practices, unlawful discrimination, harassment, intimidation and bullying based on perceived or actual race, color, ancestry, national origin, ethnic group identification, age, religion, pregnancy, marital or parental status, physical or mental disability, sex, sexual orientation, gender, gender identity or expression, or genetic information; the perception of one or more of such characteristics; or association with a person or group with one or more of these actual or perceived characteristics. To file a complaint, please contact the Assistant Superintendent-HR at ************ located at 800 Niblick Rd, Paso Robles CA 93446. See attachment on original job posting Education: *High School Graduation or equivalent (required) Must meet one of the following requirements: ~48 semester college units required (provide transcripts) ~Pass District Paraeducator Exam ~Certificate of Proficiency for Instructional Aides (NCLB certificate) ~College Associates degree or higher EXPERIENCE: Knowledge of the general needs and behavior of children. Experience working in an educational setting (desired) Please apply by submitting EdJoin application by the close date. Please include resume, cover letter, and 3 letters of reference.

Palo Alto University (PAU), a private, non-profit university, founded in 1975 and located in the heart of Northern California's Silicon Valley, is a community grounded in values of social justice, dedicated to addressing pressing and emerging issues in the fields of psychology and counseling that meet the needs of today's diverse society. The students at PAU reflect the diversity of the region, are engaged in their education, and committed to improving the lives of others. The University sees diversity in its staff and faculty as very important to serving its diverse student body (or synonymous with inclusive excellence). PAU offers undergraduate and graduate programs with online, hybrid and residential options. PAU has an engaged faculty who make significant contributions to their fields and prepare future leaders who make a difference in the lives of individuals and communities. When you put all of this together, PAU creates a legacy of confident, competent, and compassionate professionals who are at the forefront of psychology and counseling and who move ahead in life by moving lives ahead. Position Description Job Title: Senior Human Resources Coordinator Department: Human Resources Reports To: Director of Human Resources Location: Calvin Campus Residential Employment Status: Exempt Full-time Salary Range: $70,000 - $80,000 Summary Perform administrative and technical duties to support the hiring of adjunct, part-time, faculty through the generation of course teaching offer letters. Following up with faculty to ensure all hiring documents are processed prior to the start of each semester. Responsibilities include the student employment and other Human Resources Office management functions. Specific Duties and Responsibilities 1. Adjunct Faculty hiring and course teaching contracts generation i. Onboard Adjunct faculty including initiation of Background checks and New Hire paperwork include uploading employee information into the Employee Document folder for each new hire and any updated changes ii. Work with the Office of Academic Affairs and the different Program Chairs to ensure accurate and timely contracts generation iii. Generate all adjunct faculty contracts including revisions, upload to DocuSign and follow up with signature parties in order to ensure accurate and timely processing of payroll iv. After add/drop period work with the Office of Academic Affairs and the Program Chairs on revised workload and course teaching offering letters as appropriate v. Assist with the semi-monthly payroll spreadsheet/s for accuracy and timely payroll processing paloaltou.edu 2. Student Employment i. Conduct training for student employment managers to ensure compliance with student hiring practices ii. Conduct training with student employees to ensure accuracy in student employee hiring process and forms iii. Post student employment positions to the PAU website and remove once filled iv. Ensure new hire and returning student paperwork is accurately processed through DocuSign and uploaded into ADP and appropriately placed in the student employee file v. Send e-mail to student and manager authorizing the student's work start date vi. Perform Student New Hire Orientation vii. Train student employment managers and students on accurate entry of time in timesheets in ADP 3. Interface with Payroll i. Send e-mail to students and managers concerning inputting time in the timesheets and manager approval prior to each payroll ii. Follow-up on all timesheet exceptions in ADP to ensure all are cleared prior to payroll processing, including employee sick and PTO requests iii. Develop, initiate, and train student supervisors and students on new required student annual performance review 4. Assist with ADP Data Clean-up i. Assist with the Data Clean-up in ADP to ensure all adjuncts and students are appropriately coded for reporting 5. Miscellaneous Duties i. Order departmental supplies ii. Assist with the planning and attend training, recognition or social events coordinated with the department of human resources iii. Other duties as assigned Required Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Bachelor's degree or equivalent combination of education and experience Minimum three years' experience in human resources, finance or related field Strong customer service orientation Strong interpersonal and communication skills; ability to interact with a variety of people across the institution. Strong computer skills including MS Office Suite, ADP Workforce Now and reporting Initiative, with the ability to analyze, problem solve, resolve conflicts and recommend solutions Ability to work as a team member Application Procedures: PAU is committed to providing an educational environment that supports a diverse, equitable and inclusive population. In your cover letter, please include information on how your background and experience has prepared you to be in an environment that holds equity and inclusion core to its mission and values. EEOC Policy: The University is an equal opportunity employer and is firmly committed to non-discrimination in its hiring and other employment practices and in the application of its personnel policies. In compliance with all applicable federal and state laws, except where a bona fide occupational qualification exists, employment decisions will be made irrespective of the staff member's race, color, religion, religious creed, ancestry, national origin, age (except for minors), sex, marital status, citizenship status, military service status, sexual orientation, medical condition (cancer-related or genetic condition), disability and/or any another status protected by law. When necessary, the University will reasonably accommodate individuals with disabilities, if the individual is otherwise qualified to safely perform all essential functions of the position and if it will be done without undue hardship to the University.

Job Description Apply Here: ******************************************************************************** This position performs responsibilities as receptionist and offers administrative support to the department. Primary duties for this position involve assisting the Director of Human Resources in employment processes for students, staff and faculty. Primary skills needed to successfully perform in this position include effective communication and strong interpersonal skills, attention to detail, administrative and organizational skills. This position must be performed 100% on site at the Simpson University campus (not a remote or hybrid work opportunity). Qualifications: 1. Bachelor's degree preferred, but not required 2. One year of recent office admin experience or education equivalent. Prior Human Resources experience is preferred 3. Must be self-motivated, dependable and able to work with minimal supervision 4. Proficient with Microsoft Office software (e.g. Word, Excel, Access, etc.) 5. Experience with human resource information systems (HRIS) and payroll programs preferred. Willingness and aptitude to learn new programs as needed. Experience with institutional integrated database is a plus. 6. Exemplary organizational skills in the performance of job duties with the ability to pay attention to details 7. Highly professional in demeanor, presence and communication skills 8. Demonstrated experience working efficiently on tasks and meeting established deadlines 9. Ability to maintain a high level of confidentiality and discreteness regarding sensitive information General Expectations: 1. Personal relationship with Jesus, a vibrant Christian faith, and a commitment to Christian community; capable of sharing faith and engaging in conversations about Christ 2. Demonstrate Simpson University Values in the performance of all duties 3. Maintain lifestyle in accordance with Simpson University Lifestyle Policy in Staff Handbook 4. Maintain the confidentiality of information, data and records 5. Properly exercise tact, diplomacy, discretion, and professional judgment 6. Demonstrate strong customer service skills in the performance of job duties 7. Demonstrate good organizational and communication skills in the performance of job duties 8. Supervises employees in accordance with Simpson University policies and procedures 9. Support the overflow needs of other departments within the respective university area 10. Perform other duties in accordance with this position as deemed necessary by the immediate supervisor Essential Functions: 1. Professionally answer, appropriately respond and route incoming phone calls and emails received to the department 2. Assist and/or refer those who come into the office with questions regarding any employment-related matter 3. Input accurately employee information such as demographics, tax, payroll and benefit information into the human resources information system (HRIS), the University's main enterprise resource planning (ERP) and any external benefit carrier site or program as needed 4. Coordinate and communicate regularly with Payroll Specialist to ensure new employee information and change of status are entered accurately and timely to reflect appropriately in payroll 5. Assist with processing of payroll and perform payroll duties in absence of payroll specialist, as needed 6. Perform various daily and weekly time-sensitive tasks and processes essential to the department (including processing background checks, employment verifications, application processing, onboarding, etc.) 7. Support other human resources staff in performance of various human resources responsibilities (payroll, data gathering and reporting, website, communication, hiring process, benefits, audits, etc.) 8. Create job requisitions, work with hiring supervisors on appropriate advertising, manage online applications, communicate and coordinate with candidates in a professional manner 9. Assist in coordinating the employment processes for all employees, prepare incoming new hire documents 10. Welcome new employees to the university and conduct new employee orientations 11. Complete verifications of employment for current and former employees 12. Responsible for diverse administrative support tasks in support of the human resources department (including scheduling, filing, copies, scanning, shredding, etc.) 13. Perform special projects and prepare reports for human resources department as requested Related Responsibilities: 1. Assist in the maintenance of HRIS and institutional integrated databases 2. Assist in maintaining office equipment and supply inventory 3. Provide support for various departmental communications 4. Research, report, and implement resulting strategies on various human resources topics and issues, as requested 5. Participate in recruiting, hiring and selection process of employees, including screening candidates and scheduling interviews, as requested 6. Organize and maintain human resources files 7. Monthly reconciliation of department credit card statement Physical Requirements: Job Title: Human Resources Coordinator Typical Working Conditions: (Describe environment including exposure to heat, cold, fumes, chemicals, allergens, mold, etc.) Indoors in controlled environment Equipment Used: (List all manual and automated equipment used in the course of performing essential functions.) Computer, scanner, copier, mouse, keyboard, stapler, 3-hole punch, letter opener Essential Physical Tasks: (List all physical tasks encountered in performing essential functions - i.e. sitting for long periods of time using a computer, standing, climbing ladders, etc.) Sitting for long periods of time using a computer Analysis of Physical Demands to Perform Essential Functions: Key (Based on typical week): N=Never R=Rarely (Less than 1 hour per week) O=Occasional (1%-33% of time) F=Frequent (34%-66% of time) C=Constant (over 66% of time) Activity Frequency Activity Frequency N R O F C N R O F C Lifting/Carrying Twisting/Turning Under 10 lbs X Reach over shoulder X 11-20 lbs X Reach over head X 21-50 lbs X Reach outward X 51-100 lbs X Climb X Over 100 lbs X Crawl X Kneel X Pushing/Pulling Squat X Under 10 lbs X Sit X 11-20 lbs X Walk-Normal Surfaces X 21-50 lbs X Walk-Uneven Surfaces

TEST ONLY Responsibilities Greet customers and answer their questions in a friendly manner. Process sales transactions, which may include cash, checks, cards, and other digital payments. Issue receipts, refunds, credits, or change due to customers. Maintain a clean and orderly checkout area. Count money in cash drawers at the beginning and end of shifts to ensure amounts are correct. Resolve customer complaints, guide them, and provide relevant information. Bag, box, or gift-wrap packages as per the customer's request. Track transactions on balance sheets and report any discrepancies. Handle product returns and exchanges efficiently. Requirements and Skills Proven experience as a Cashier or in a customer service role. Basic PC knowledge and familiarity with electronic equipment (e.g., cash register, scanners, money counters). Strong communication and time management skills. Customer satisfaction-oriented. Attention to detail and mathematical skills. Reliability and honesty. Education, Experience, and Licensing Requirements High school diploma or equivalent. Previous experience in a retail environment preferred, but not required. Training in occupational safety and health, alcohol regulations, or fraud prevention may be advantageous depending on the location.

This position is full-time, temporary through June 30, 2026, with the possibility of reappointment. Please Note: Review of applications will begin on December 9, 2025. Under the guidance of the Director of Benefits and Payroll Services, the Benefit Programs Specialists is responsible for administering the university's employee benefit programs including health, dental, vision, COBRA, CalPERS, and flexible spending accounts. Notifies employees of eligibility and effective date of coverage, communicates benefit plans and eligibility to employees. The incumbent assists employees with health, dental, and vision inquiries, and processes benefits enrollments. Processes new hire, permitting event changes, open enrollments and cancellations. Provides necessary notifications regarding benefit changes, benefit eligibility and other applicable communiques to employees. In addition, the incumbent will participate in software/system upgrades and implementation tasks as it relates to benefits. This assignment also includes some responsibilities with maintaining the HR Benefits website content and may participate in other HR projects as assigned. The incumbent provides guidance and support to benefits team members. Responsibilities Benefits Administration * Confirm employee eligibility for benefits and process new enrollments. * Collect and verify required documentation for dependents and elections. * Enter and verify data in MyHR, BAS, CalPERS, and related systems. * Ensure deductions are correctly processed; follow up with Payroll (PPSD) or SCO for discrepancies. * Manage annual Open Enrollment, including communication, materials preparation, and data verification. Compliance and Verification * Conduct dependent verification for medical, dental, and vision plans. * Monitor and process 26-year-old dependent terminations and initiate COBRA notifications. * Process and verify Qualifying Life Events (QLEs) such as marriage, divorce, or birth. * Audit benefits data for accuracy (e.g., CalPERS, PIMS, MyHR). Employee Support and Communication * Respond to employee inquiries and provide benefit information. * Coordinate and present during New Employee Orientation (NEO) sessions. * Communicate with union representatives and distribute updated benefit materials. Reporting and Auditing * Run and analyze daily benefit reports (e.g., A17, BAS activity). * Identify and correct processing errors or out-of-sequence transactions. * Prepare and upload monthly Dental Files to Delta.org. * Key ACA Safe Harbor data into the SCO ACAS. COBRA Administration * Identify employees eligible for COBRA due to resignation, retirement, or timebase reduction. * Prepare and send COBRA packets and enrollment forms within required timeframes. * Process enrollments and cancellations; verify updates in CalPERS and payroll systems. Special Programs * Administer benefits for FERP participants (Faculty Early Retirement Program). * Verify eligibility and adjust dental and vision benefits accordingly. * Process Medicare Part B forms and support CalPERS compliance. Other Duties as Assigned * May develop or present management positions with respect to meeting and conferring. Minimum Qualifications Knowledge * To enter this classification at position skill level I, the incumbent must have a basic foundation of knowledge of the principles of organization, administration and management. * Basic knowledge of research techniques and statistical methods. Abilities * Ability to analyze and find solutions to problems, work independently, communicate effectively, and write clear and concise reports. Education * This foundation would normally be obtained through a bachelor's degree or professional training program specific to the position (e.g. Certified Public Accountant) and directly related work experience, or a combination of education and experience which demonstrates the ability to perform the essential functions of the position. Required Qualifications * A Bachelor's degree in a related field, or an equivalent combination of directly related experience, education and training. * Ability to maintain confidentiality and to exercise considerable discretion, diplomacy, and good judgement. * Ability to handle highly sensitive materials and situations, to include confidential files, and consistently using oral and listening skills. * Ability to plan and organize multiple tasks and prioritize work, including setting and meeting deadlines. * Demonstrated technical literacy with standard office computers, including proficiency with PeopleSoft, Microsoft Word, Microsoft Excel, PowerPoint, email, calendaring, and internet communications. * Ability to draft and compose written correspondence and reports with sufficient knowledge of English grammar, punctuation, and spelling, including good proofreading and editing skills, at a level required for this position. * Demonstrated ability to work relatively independently and apply good judgment in solving a wide range of problems, developing practical and thorough solutions. * Demonstrated ability to communicate clearly and effectively, both orally and in writing, consistently using effective listening skills. * Ability to maintain composure and tact during high stress situations and under heavy workload, with conflicting priorities, frequent interruption, and other demands. * Ability to effectively handle multiple/changing priorities in a sometimes stressful environment while adhering to deadlines. * A background check (which may include: checks of employment records, education records, criminal records, civil records, motor vehicle records, professional licenses, and sex offender registries, as position requires) must be completed satisfactorily before any candidate can be employed with the CSU. Preferred Skills and Knowledge * Experience in Higher Education. Condition(s) of Employment Satisfactory completion of a background check (including LiveScan, as appropriate), that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position. All background checks are conducted through the university's third party vendor, Accurate. LiveScan is conducted through the University Police Department. EEO Statement All university programs and activities are open and available to all regardless of race, sex, color, ethnicity or national origin. Consistent with California law and federal civil rights laws, Cal State, East Bay provides equal opportunity in education and employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, or national origin. Our commitment to equal opportunity means ensuring that every student and employee has access to the resources and support they need to thrive and succeed in a university environment and in their communities. The CSU complies with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act, the California Equity in Higher Education Act, California's Proposition 209 (Art. I, Section 31 of the California Constitution), other applicable state and federal anti-discrimination laws, and CSU's Nondiscrimination Policy. We prohibit discriminatory preferential treatment, segregation based on race or any other protected status, and all forms of discrimination, harassment, and retaliation in all university programs, policies, and practices. Other Information All California State University campuses, including Cal State East Bay, are smoke and tobacco-free. For more information, please visit our website here. In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available here. Sponsorship Cal State East Bay is not a sponsoring agency for Staff or Management positions and we are not an E-Verify employer. Mandated Reporter The incumbent in this position may be considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and will be required to comply with requirements set forth in the CSU Executive Order 1083 as a condition of employment. Advertised: Nov 24 2025 Pacific Standard Time Applications close:

The Human Resources Coordinator will be responsible for managing the administrative functions and assisting all areas of the Human Resources office. Duties and Responsibilities * Serves as the main contact person for the human resources department. Answer telephone calls and answers questions concerning the human resources programs or may transfer calls, if needed, to appropriate person. Greet and provide assistance to faculty, staff, and visitors who come to the human resources office. Provide excellent customer service to the employees of the university to answer questions, solve problems, etc. regarding issues with HR (payroll, benefits, recruitment, onboarding, etc.). May be responsible for supervising student workers and approving time sheets. * Review, date stamp, and prioritize mail and route to the appropriate office staff, including organizing and distributing timesheets, leave reports, payroll vouchers, etc., to payroll personnel; responsible for reviewing I-9 documents and entering into E-Verify; responsible for collecting new hire packets, reviewing and ensuring all paperwork is complete. Return to employee if more information is required or contact employee for missing paperwork, and send to payroll personnel when complete. * Responsible for managing and updating HR social media. * Responsible for accepting employee and dependent waiver applications and reviews for compliance; makes the determination for eligibility and notifies employee if approved or denied. * Using Banner HRIS to update employee information and directory, resetting employee passwords in Banner, creating payroll action forms, etc. Assist employees with request for personnel numbers. * Send out annual email reminders regarding compliance for various requirements, such as outside employment and Act 264. Compile, prepare, and maintain employee reports in order to review and track various required trainings and documents required in human resources (i.e. performance evaluations, outside employment, Act 264, etc.) and follow-up with employees who are missing any required documentation. * Responsible for assisting with onboarding and new hire orientation; scheduling and sending emails to all new hires. * Assist with employment verification letters and information. * Monitors supplies and order as needed, prepare check requests and purchase requisitions, and handles any travel arrangements as needed. * Responsible for filing and maintaining filing system, making folders for new hires, and overseeing the record archiving system and document destruction. * Serves as the safety officer for Coenen Hall facility. * Other duties as assigned by the Director of Human Resources. Minimum Qualifications Required Experience: * 2-3 years of related experience * Computer literacy including proficiency in Microsoft Word, Excel, and PowerPoint * Excellent interpersonal skills, and establish effective relationships at all levels of the organization. * Strong communication, organization of tasks and customer service skills are a must. * Attention to detail, self-motivated, maintains confidentiality. * Proactive and capable of working as a member of a team, as well as independently. Preferred Qualifications: * Bachelor's degree * Human Resources experience * Banner experience

our commitment to the furthering of knowledge and fulfilling our educational mission, California State University, San Bernardino seeks a campus climate that welcomes, celebrates, and promotes respect for the entire variety of human experience. We welcome people from all backgrounds, and we seek to include knowledge and values from many cultures in the curriculum and extra-curricular life of the campus community. We will create, promote, and maintain activities and programs that further our understanding of individual and group diversity. We will also develop and communicate policies and promote values that discourage intolerance and discrimination. California State University, San Bernardino is proud to be an Affirmative Action/Equal Opportunity Employer. We recruit, hire, train, and administer all personnel actions without regard to race, ethnicity, religion, color, caste, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, socioeconomic status, genetic information, medical condition, disability, marital status, protected military or veteran status, or any other status protected by applicable law. This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) For more information about Diversity & Inclusion at CSUSB, please visit ********************************************************* Closing Statement: Reasonable Accommodation We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact CSUSB Benefits at ******************. Smoking CSUSB is a smoke and tobacco-free campus. See policy at ******************************************************* Clery Act In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal State San Bernardino Annual Security and Fire Safety Report is available at: ******************************* Advertised: Jan 13 2026 Pacific Standard Time Applications close: Jan 27 2026 Pacific Standard Time

Congressional Camp, a division of Congressional School, is looking for an experienced Human Resources Coordinator to join our team and make a difference in the lives of children! Congressional Camp is an ACA-accredited coed day camp designed for ages 4-14. We're located on a beautiful, 40-acre campus in Falls Church, Virginia at Congressional School. Our diverse programs in include day camp and specialty camps which offer summers of new challenges, old traditions, friends and boundless FUN! Summer Camp sessions run from mid-June to late-August. The Camp Human Resources Coordinator is responsible for the administrative human resource function for Congressional School Summer Camp and its employees, including but limited to the follow responsibilities: Assist the Camp Leadership Team with the recruiting and scheduling of perspective summer camp staff Coordinate and facilitate the on-boarding process for all new and returning camp employees, including the collection of documents and information required for licensing Assist Camp Leadership with the Training and Orientation of the Summer Camp Staff Assist with eh administration of semi-monthly payroll for all divisions of Summer Camp Assist Camp Leadership and the Congressional School Director of Human Resources with employee relations and be available for any day-to-day questions or needs of the Summer Camp staff Work with Camp and School administration on the licensing compliance and requirements for both the Camp and Schools licensing needs The Camp Human Resources Coordinator will be detail oriented, motivated, and flexible; exhibit integrity and discretion; and work collaboratively with colleagues and other constituents. The Camp Human Resources Coordinator will be a strong team player and have the ability and desire to work professionally yet maintain a good sense of humor. This position is a full-time position with dedicated attention towards Camp Operations and assisting with the Congressional School administrative needs and projects in the Camp "off-season. The hours for this position are 8:15 am - 5:15 pm, Monday through Friday. Previous HR experience and strong organizational skills are required.

Job Description Congressional Camp, a division of Congressional School, is looking for an experienced Human Resources Coordinator to join our team and make a difference in the lives of children! Congressional Camp is an ACA-accredited coed day camp designed for ages 4-14. We're located on a beautiful, 40-acre campus in Falls Church, Virginia at Congressional School. Our diverse programs in include day camp and specialty camps which offer summers of new challenges, old traditions, friends and boundless FUN! Summer Camp sessions run from mid-June to late-August. The Camp Human Resources Coordinator is responsible for the administrative human resource function for Congressional School Summer Camp and its employees, including but limited to the follow responsibilities: Assist the Camp Leadership Team with the recruiting and scheduling of perspective summer camp staff Coordinate and facilitate the on-boarding process for all new and returning camp employees, including the collection of documents and information required for licensing Assist Camp Leadership with the Training and Orientation of the Summer Camp Staff Assist with eh administration of semi-monthly payroll for all divisions of Summer Camp Assist Camp Leadership and the Congressional School Director of Human Resources with employee relations and be available for any day-to-day questions or needs of the Summer Camp staff Work with Camp and School administration on the licensing compliance and requirements for both the Camp and Schools licensing needs The Camp Human Resources Coordinator will be detail oriented, motivated, and flexible; exhibit integrity and discretion; and work collaboratively with colleagues and other constituents. The Camp Human Resources Coordinator will be a strong team player and have the ability and desire to work professionally yet maintain a good sense of humor. This position is a full-time position with dedicated attention towards Camp Operations and assisting with the Congressional School administrative needs and projects in the Camp "off-season. The hours for this position are 8:15 am - 5:15 pm, Monday through Friday. Previous HR experience and strong organizational skills are required.

OpportunityHead-Royce School is seeking a meticulous and organized Human Resources Coordinator to join our Business Office. This part-time role is essential to our hiring operations, providing administrative support that ensures our faculty and staff can focus on what they do best: educating students in support of our mission. You will work in the business office, partnering closely with the HR Director and Payroll Manager to provide a seamless experience for all employees throughout their lifecycle at the school.Key Responsibilities Include: Managing recruiting workflows and onboarding documentation Coordinating reference checks and pre-employment clearances (Live Scan, TB, SB 848 compliance) Maintaining electronic personnel files and HR records Tracking and supporting required employee and volunteer trainings Assisting with HR projects, communications, and intranet updates Requirements Bachelor's degree or equivalent experience Minimum 2 years of HR or administrative experience (school or nonprofit preferred) Demonstrated knowledge of California employment law Strong organizational skills, attention to detail, and discretion Proficiency with HRIS systems (pref Paycom) and Google Workspace Skills needed Demonstrated cultural competence and commitment to promoting equity and belonging in this community work A truly collaborative spirit marked by independence, consistency and flexibility Ability to have fun and enjoy working in a school $33 - $35 an hour Paid hourly, non-exempt, hybrid 18 hours a week. Oppty to increase hours in 26-27 school year. Preferred applications received by Jan 31. To Apply: Interested candidates are asked to submit a letter of interest or cover letter as well as a current resume. Application materials should be submitted through our website. Located on a 22-acre campus in Oakland, California, Head-Royce School (HRS) is a pre-eminent, co-educational, independent, K-12 day school with a 138-year history. Our mission is to develop students of character, intellect, and creativity. We deliver on our mission by living our values: * Students First: We prioritize student learning, development, and well-being.* Academic Excellence: We pursue knowledge and assess our learning to better ourselves and our community.* Diversity: We embrace our different perspectives, backgrounds, experiences and identities to expand and enrich what we can learn and do together.* Belonging: We create the conditions in which everyone thrives and brings their authentic selves.* Civic Engagement: We connect students to the local community and beyond to enhance their academic experiences and foster genuine engagement. Head-Royce enrolls approximately 900 students in the three separate divisions-Lower, Middle and Upper-and provides a dynamic, whole-child education to every student. We envision a future where education unlocks the promise and purpose of every student to better the world. HRS is unable to provide immigration sponsorships such as H1B Visas. Applicants must be authorized to work in the United States and be willing to undergo both Livescan background check and TB screening as part of the hiring process. Employment is also contingent upon successful completion of background checks and compliance with California SB 848, which requires prior educational institution employers to disclose credible complaints, substantiated investigations, or discipline involving egregious misconduct. Head-Royce provides equal employment opportunities on the basis of merit, fitness, qualifications, and experience. The school's commitment to equal employment opportunity extends to all job applicants and employees and to all aspects of employment. Head-Royce makes employment decisions without regard to race, color, creed, religion, sex (including pregnancy, childbirth or related medical conditions and breastfeeding), reproductive health decision-making, sexual orientation, gender, gender identity, gender expression, marital status, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, citizenship, military or veteran status, age, or other categories defined by state law, federal law or local ordinance. Head-Royce prohibits discrimination or harassment based on these classifications. Discrimination and harassment based on a perception that anyone is in any of these protected classifications or is associated with a person who has or is perceived as being in any of these protected classifications, are also prohibited. Head-Royce School seeks to be a community in which every individual is treated with sensitivity, courtesy and respect. Required Disclosure: AB 2534 & SB 848- As of January 1, 2026, in accordance with Education Code section 44939.5 (as amended by California AB 2534 & SB 848) and Education Code 44051 (as amended by SB 848) applicants for all positions are required by law to provide a complete list of every school district, county office of education, charter school, state special school, diagnostic centers operated by the CA Department of Education, and/or private schools with which they have previously been employed, regardless of the length of service. Please include any full-time, part-time and/or substitute employment positions on your application. Failure to disclose all previous educational employment, regardless of length or location, may result in the disqualification of your application and/or may be deemed dishonestly in the hiring process and subject to discharge should you become employed.We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

is temporary through June 30, 2026, with the possibility of reappointment. Please Note: Review of applications will begin on December 8, 2025. Under general supervision of the Director, Benefits and Payroll Services, the Administrative Support Assistant/Receptionist is the first contact for visitors to the Office of Human Resources and Payroll Services. The incumbent is responsible for greeting and assisting customers with new employee sign-in and separation documents and providing varying levels of general office, administrative, and clerical support. Work activities include processing incoming and outgoing mail, answering and directing phone calls, maintaining files and tax records, distributing department attendance, order and maintain office supplies, complete verifications of employment, manage W2 replacements/duplicates, prepare general office correspondence, assists with gathering data for payroll audits. Supervise and delegate assignments to student employees. Administer and manage Payroll's Nonresident Alien Tax database, scan HR & Payroll documents to OnBase Document Imaging System, assist with the Fee Waiver Benefit Program, manage the Forgivable Loan Program, and other special projects are assigned as needed. Responsibilities Front Desk Receptionist * Address all walk-in customers, handout information and appropriate new employee packets for each employee category (students, staff, management, and faculty) and ensure accurate completion of all forms. * Verify Social Security numbers by accessing the Social Security number verification service. * Verify employment eligibility and identity supporting documents compliant with Form I-9. * Answer the phone lines and direct calls and campus customers to the appropriate staff. Mail Management * Maintain a departmental "mail stop" (location) where incoming US mail and campus mail can be delivered by Shipping & Receiving. * Sort and distribute incoming mail to the appropriate staff. * Maintain a supply of intercampus mail envelopes. * Package State Controller's outgoing mail to the various SCO departments and ensure it is regularly collected and delivered to its recipients. * Insure and certify mail when appropriate. Manage Nonresident Alien Tax Compliance * Understand basic nonresident alien tax laws and regulations. * Administer Nonresident Alien employee hires; obtain required information/documents to accurately determine employment eligibility, employees US tax residency status and determine applicable tax withholding rates as provided by the Internal Revenue Service (IRS). * Determine if compensation is exempt from FICA tax, whether a US income tax treaty exists, collect appropriate income tax treaty forms when applicable and file them with the IRS. * Maintain active nonresident alien tax files, and archive inactive files. * Manage Glacier, NRA tax compliance database, assist with IRS tax reporting, track employment eligibility expiration dates, contact employees with expired authorizations, and ensure new authorizations are submitted for continued employment. File and Document Imaging Management * Manage training and scanning of HR and Payroll documents using OnBase. * Identify software issues and submit service tickets when problems arise. * Ensure that all forms/documents are scanned appropriately by index folders and hard copy forms/documents are filed in designated filing spaces. * Maximize storage space, label filing drawers, and archive files as needed. Chancellor's Doctoral Incentive Program * Coordinate the program and maintain program information and participant documents. * Make sure employees who have obtained a doctoral degree and qualify for loan cancellation for teaching in the CSU, are reported to the W2 Unit to withhold Federal taxes on such income. * Reports are mailed by the 10th of each pay period. Verifications of Employment * Log and complete verifications of employment. * Typical types of verification of employment are mortgage, apartment rentals, phone, and written letters as requested by current and former employees. Manage Duplicate/Replacement Requests of W2 Wage Statement * Collect appropriate information from employees and complete the W2 Duplicate Request form. * Assist employees who did not receive a W2 and determine if the agency is responsible for the replacement fee or if the employee(s) failed to update his/her address. Supplies and Inventory * Order and maintain appropriate inventory of all supplies including state forms. * This includes organization and record keeping. * Must keep accurate records of expenditures and purchase orders. HR and Benefits Assistance * Assist with the Fee Waiver Benefit Program, Prepare Appointment Letters, and help with other HR functions. * Assist the Benefits team as needed. Required Qualifications * High school program or its equivalent. * Some office work experience, or a combination of training, education and work experience. * Experience with multiline telephones. * Ability to professionally and effective interact with co-workers and colleagues, including ability to deal with potential problems and complaints. * Demonstrate competence in understanding, interpreting and communicating procedures, policies, information, ideas and instructions. * Ability to quickly and accurately develop, retain, interpret, and apply comprehensive knowledge about CSU/CSUEB employment/payroll policies. * Thorough knowledge of office methods, procedures, and practices. * Excellent written and verbal communication skills in English, including thorough knowledge of grammar, punctuation, and spelling. * Ability to learn and use administrative computing systems, instant messaging, document imaging programs, web-based information resources, and MS Office applications. Condition(s) of Employment Satisfactory completion of a background check (including LiveScan, as appropriate), that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position. All background checks are conducted through the university's third party vendor, Accurate. LiveScan is conducted through the University Police Department. EEO Statement All university programs and activities are open and available to all regardless of race, sex, color, ethnicity or national origin. Consistent with California law and federal civil rights laws, Cal State, East Bay provides equal opportunity in education and employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, or national origin. Our commitment to equal opportunity means ensuring that every student and employee has access to the resources and support they need to thrive and succeed in a university environment and in their communities. The CSU complies with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act, the California Equity in Higher Education Act, California's Proposition 209 (Art. I, Section 31 of the California Constitution), other applicable state and federal anti-discrimination laws, and CSU's Nondiscrimination Policy. We prohibit discriminatory preferential treatment, segregation based on race or any other protected status, and all forms of discrimination, harassment, and retaliation in all university programs, policies, and practices. Other Information All California State University campuses, including Cal State East Bay, are smoke and tobacco-free. For more information, please visit our website here. In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available here. Sponsorship Cal State East Bay is not a sponsoring agency for Staff or Management positions and we are not an E-Verify employer. Mandated Reporter The incumbent in this position may be considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and will be required to comply with requirements set forth in the CSU Executive Order 1083 as a condition of employment. Advertised: Nov 21 2025 Pacific Standard Time Applications close:

Assists administrative personnel in the Human Resources unit by planning, initiating, and coordinating support in such areas as personnel management, staff development, recruitment, onboarding, hiring, and related staff functions and responsibilities. CURRENT VACANCY: One full-time management position (8 hrs./day, 12 mos./yr.), with full benefits, in the Human Resources Department, at the Administration Center. All Glendale Unified School District jobs are in person. Benefits include medical, dental, vision, and life insurance. Note: The following is only a partial list of examples of duties. A more complete list of duties and responsibilities for this classification can be found on our website at ************* *************************************************** * Advises administrators, supervisors, and employees regarding merit system rules and procedures, onboarding procedures, assignment procedures, collective bargaining agreements, grievances, disciplinary actions, discrimination complaints, and other personnel matters. * Maintains records on disciplinary actions, grievances, Public Employment Relations Board (PERB), discrimination complaints, and related matters. * Determines employee training needs and arranges for or conducts training sessions. * Maintains and monitors clearances/certifications for athletic coaches, including First Aid/CPR/AED training, security, water safety, and mandatory liability training. * Reviews position descriptions for accuracy, completeness, and appropriateness of action or request. * Creates and posts job announcements on various online recruitment and applicant tracking platforms. * Assists with the input and maintenance of information on various programs including HRS, HCM, AESOP, Frontline, etc. * Assists in composing a variety of technical written materials, including procedures, class descriptions, interview materials, salary study reports, and composes correspondence and responses to questionnaires. * Arranges and schedules interviews, instructs committee members in procedures and standards to be applied, and gives general guidance to interviewers to achieve reliability, fair competition, and standards or eligibility. * Assists in clerical and technical tasks as directed. * Completes onboarding processes, including fingerprinting for certificated and classified positions, athletic coaches, or volunteers. * Completes processing and assists in placement of student teachers. Reviews and maintains Memorandum of Understanding (MOU) regarding student teachers. Prepares student teacher documents for Board Reports. * Confers with administrators, employees and community representatives in meetings and by correspondence and telephone relative to classification, compensation, rules, and personnel transactions. * Prepares and reviews personnel rules and interprets policies on such matters as appointments, promotions, demotions, transfers, dismissals, resignations, layoffs, reemployment, vacations, leaves of absence, compensation within classification, job analyses and performance evaluations; participates in the discussion, interpretation and revision of rules and regulations relating to personnel matters. * Assist in employee verifications and notifications, including those subject to AB 2534 compliance. * Communicates with and may counsel prospective applicants by telephone, e-mail or in person, regarding career opportunities in the District, employment policies, and procedures. * May visit other agencies for the purpose of attending a variety of meetings, trainings, and conferences and/or to participate and cooperate in applicable examination processes. * May visit District school sites and offices for a variety of personnel related activities including job analyses, desk audits, reclassification studies, etc. * Investigates employee complaints of harassment or discrimination filed with the District or governmental agencies and assists in recommending appropriate action in collaboration with the appropriate Human Resources Administrator. * Performs related duties as assigned.Minimum Requirements: Education: Graduation from a recognized four-year college or university, preferably with a degree in public administration, personnel administration, psychology, or industrial relations. Experience: Three years of technical level experience in personnel administration including position classification, wage and salary administration, and/or employer/employee negotiations. Any other combination of education, training or experience that could likely provide the desired skills, knowledge or abilities may be considered. Additional professional level experience in personnel administration in the areas listed above may be substituted on a year for year basis for the education requirement. Desirable Qualifications: Technical level experience in staff development. Written and oral proficiency in a second language. License or Certificate: A valid state of California Class C driver's license and use of a personal vehicle to visit work sites and attend meetings.To apply: Visit ************* *************************************** Step-by-step online employment application guide: ************************************************ Phone inquiries are welcome at **************, Ext. 1378. Incomplete applications are disqualified. Attached resumes are not accepted in lieu of a completed district application. If desired,resumes and other supporting documents may be scanned and attached to supplement a completed application form. A review of applicants' experience and qualifications will be conducted. Based on the evaluation, those whose qualifications best meet the current needs of the District will be invited to participate in the next step of the selection process. Qualified candidates will be provided with more details at the appropriate time. Salary: Salary amounts listed above indicate the first and last steps of the range. Probationary period: 130 days of paid service. After an offer of employment, a candidate must submit evidence of freedom from tuberculosis,fingerprint clearance with the Department of Justice,and a pre-employment physical exam (district-paid). Statement of Non-discrimination (Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972 Section 504 of the Rehabilitation Act of 1973): The Board of Education is committed to equal opportunity for all individuals in education. District programs, activities and services shall be free from unlawful discrimination, harassment (including sexual harassment), intimidation, and/or bullying based on actual or perceived sex, race or ethnicity, color, national origin, nationality, religion, age, sexual orientation, sexual preference, ancestry, ethnic group identification, gender, gender expression, gender identity, physical or mental disability, marital or parental status, or on the basis of a person's association with a person or group with one or more of these actual or perceived characteristics, or sexual harassment in any district service, program and/or activity that receives or benefits from state financial assistance. The Board shall promote programs which ensure that unlawful discriminatory practices are eliminated in all district activities. The District will take steps to assure that the lack of English will not be a barrier to admission and participation in district programs. A copy of the District's Uniform Complaint Policy is available by calling **************, Ext. 1457. Complaints alleging noncompliance with this policy of nondiscrimination should be directed to the following personnel: Title IX Coordinator: Dr. Kelly King, 223 N. Jackson St., **************, Ext. 1209, **************** Section 504 Coordinator: Dr. Narineh Khemichian, 223 North Jackson, **************, Ext. 1500, ******************** Title II/ADA: Dr. Kelly King, 223 N. Jackson St., **************, Ext. 1209, **************

School of Engineering, Office of the Dean and the Center for Global & Online Education Note: This position has been deemed critical by the School of Engineering Dean's Office and is exempt from the hiring freeze. Visa sponsorship is not available for this position. All candidates must be eligible to work and live in the U.S. The School of Engineering Stanford Engineering has been at the forefront of innovation for nearly a century, creating pivotal technologies that have transformed the worlds of information technology, communications, health care, energy, business and beyond. Our faculty and students are creative risk-takers who pursue excellence across a breadth of disciplines. Our alumni include some of the world's most successful leaders in technology and business. Our staff are critical to enabling Stanford Engineering to accomplish its mission: seeking solutions to some of the world's most urgent challenges and educating leaders who will make the world a better place through the power of engineering principles, techniques and systems. The Center for Global & Online Education (CGOE) is a leader in global, online and extended education. Established in 1995, CGOE is located on the Stanford University campus and works with Stanford faculty, departments, schools, and centers to design and deliver engaging, high-quality online, in-person, and blended learning experiences to both matriculated students and a global audience of learners. The School of Engineering (SoE), Office of the Dean, is looking for a Human Resources & Operations Administrator to join our human resources team. This is a full-time position and will be supporting the Center for Global & Online Education (CGOE) department within SoE. The HR & Operations Administrator will act as a first point of contact for human resources inquiries and serve as a resource to staff and faculty on human resources policies, procedures, and practices. You will be part of a collaborative team, working closely with members of the CGOE team, HR Business Partners and HR Administrators. This position reports directly to the Senior Human Resources Business Partner. The work at Stanford SoE is dynamic and fast paced with many opportunities to learn and grow. The ideal candidate will have the ability to learn quickly, take initiative, and excellent detail orientation. If you are looking to make a positive impact with an institution at the forefront of engineering innovation, we invite you to apply! In this role, you will be be responsible for: * Compensation and benefits: Process basic and complex compensation and benefits-related transactions, ensuring adherence to university policies and guidelines. May assist managers with basic to complex compensation and benefits questions, escalating to senior HR team members as needed. * Disability and Leaves / Worker's Comp: Answer routine questions and explain applicable disability/leave (DLS) and workers' compensation (WC) procedures to employees and managers. Generate related correspondences. Coordinate with DLS and/or WC specialists when appropriate. * HRIS/People Analytics: Support data entry and record retention. Regularly report on HR metrics utilizing the HCM system for purposes of compliance and audit. May create customized reports as requested. * Performance Management: Assist in the communication of the annual performance appraisal process; review and track incoming performance appraisal forms. Assist with inquiries related to the performance management program and technology as needed. * Talent Acquisition: Support the candidate experience including job postings, screening candidates, interview scheduling, collecting rater feedback, disposition of candidates, etc. Assist in coordinating the onboarding and exit processes for staff. Liaise with central university offices as needed. * Transactions: Support high volume HR transactions using standard operating procedures and university guidelines for multiple types of HR transactions, including hiring, personnel changes, reclassifications and related activities. * Maintain personnel and human resources-related files. * Maintain consistency with and support Stanford HR policies, procedures and requirements, and applicable local, state, and federal laws. * Participate and foster an inclusive workplace culture where all employees feel valued, respected, and empowered. * Other duties may also be assigned Note: The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned. Education & Experience (Required): Associate Degree and 2 years of relevant human resources experience or combination of education and relevant experience. Knowledge, Skills and Abilities: * Behavioral competencies: Refer to competencies for HR Support. * Technical competencies: * Strong accuracy and attention to detail; strong proficiency with business applications, Microsoft Office suite, Google suite, etc.; demonstrated ability to maintain confidentiality and effectively handle highly sensitive and personal information with sound judgment, tact, and discretion. Basic ELR experience preferred. Certifications and Licenses: * aPHR or SHRM-CP / PHR preferred Education & Experience (Desired): * Bachelor's Degree * MS Office, Outlook, GoogleDrive, and SmartSheet or other data management tools * Experience utilizing HCM systems WORKING CONDITIONS: * Travel on campus to schools/units, out of town. * This is a hybrid position requiring a weekly on-site presence PHYSICAL REQUIREMENTS*: * Frequently stand/walk, sit, perform desk-based computer tasks, and use a telephone. * Occasionally write by hand, twist/bend/stoop/squat, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, lift/carry/push/pull objects that weigh up to 10 pounds, sort/file paperwork. * Rarely kneel/crawl, operate foot and/or hand controls. * Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources by submitting a contact form. WORK STANDARDS: * Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations. * Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned. * Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, ******************************* Pay Range The expected pay range for this position is $31.49 to $40.00 per hour. Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs. At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (***************************************************** provides detailed information on Stanford's extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process. Why Stanford is for you: Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with: * Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak. * A caring culture. We provide superb retirement plans, generous time-off, and family care resources. * A healthier you. Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits. * Discovery and fun. Stroll through historic sculptures, trails, and museums. * Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more! How to Apply We invite you to apply for this position by clicking on the "Apply for Job" button. To be considered, please submit a cover letter and résumé along with your online application. The cover letter should briefly describe your background in customer service and provide examples of your experience with attention to detail, responsiveness, and decision-making. Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. Additional Information * Schedule: Full-time * Job Code: 1706 * Employee Status: Regular * Grade: G * Requisition ID: 107747 * Work Arrangement : Hybrid Eligible

Responsibilities Under the general direction of the Senior Director, Labor & Employee Relations, the Director of Employee Relations will: * Provide case-specific consultative services to campus administrators and leaders on complex employee relations matters, ensuring consistent, legally sound, and practical outcomes. * Serve as a systemwide liaison with campus HR and Faculty Affairs leadership to advise on complex and high-visibility employee relations issues. * Advise campus leadership on a broad range of employee relations topics, including discipline, performance management, workplace investigations (not related to Nondiscrimination Policy violations), workplace complaints, conflict resolution, and the proper documentation needed in various situation. * Coordinate cross-functional partnerships with Labor Relations, the Office of General Counsel, Civil Rights, and other subject matter experts to address complex or sensitive employee relations issues. * Design, direct, and deliver training on employee relations topics such as workplace investigations, performance management, conflict resolution, and corrective action. * Partner with HR colleagues to ensure training programs are consistent, effective, and implemented across all CSU campuses. * Provide leadership and coordination for a systemwide community of practice in employee relations, fostering consistency, collaboration, and knowledge-sharing. * Direct the development, implementation, and ongoing evaluation of systemwide employee relations policies, procedures, and best practices, ensuring alignment with CSU's mission, strategic goals, collective bargaining agreements, and legal obligations. * Interpret and apply federal and state law, collective bargaining agreements, and CSU policy to provide accurate and consistent guidance to campuses. * Partner with Systemwide Labor Relations staff to align employee relations practices with bargaining obligations under HEERA and to provide input on bargaining proposals and contract interpretation. * Oversee the collection and analysis of employee relations data, trends, and metrics to identify systemic issues, recommend preventive strategies, and drive continuous improvement. * Serve as an escalation point for high-risk or sensitive employee relations matters, including those with potential litigation or arbitration implications. Qualifications This position requires: * Bachelor's degree in Human Resources, Labor Studies, Business Administration, Public Administration, Industrial/Organizational Psychology, or a related field. * At least seven (7) years of progressively responsible professional experience in employee relations, labor relations, or human resources, including significant experience in a unionized environment. * Expert knowledge of federal and state employment law including FMLA/CFRA, Reasonable Accommodations, HEERA, and collective bargaining agreements. * Demonstrated ability to conduct and oversee complex workplace investigations. * Strong policy development and program evaluation skills. * Exceptional consultative and advisory skills. * Advanced written and verbal communication skills. * Analytical and data interpretation skills. * Strong conflict resolution and mediation abilities. * Strong leadership and collaboration skills. * High degree of discretion, judgment, and integrity. * Strong knowledge of the principles of disciplinary processes, including due process, and progressive discipline. Preferred Qualifications * Experience in a unionized, public-sector environment. * Experience representing management in administrative hearings, grievance or arbitration proceedings. * Professional HR or labor relations certification (e.g., SHRM-SCP, SPHR, CLRP). * Change management and organizational development experience. Application Period Priority consideration will be given to candidates who apply by January 28, 2026. Applications will be accepted until the job posting is removed. How To Apply Please click "Apply Now" to complete the California State University, Chancellor's Office online employment application. Equal Employment Opportunity Consistent with California law and federal civil rights laws, the CSU provides equal opportunity in education and employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, or national origin. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager at **************. Title IX Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at: ********************************* E-Verify This position requires new hire employment verification to be processed through the E-Verify program administered by the Department of Homeland Security, U.S. Citizenship and Immigration Services (DHSUSCIS)' in partnership with the Social Security Administration (SSA). If hired, you will be required to furnish proof that you are legally authorized to work in the United States. The CSU Chancellor's Office is not a sponsoring agency for staff and Management positions (i.e., H1-B VISAS). COVID19 Vaccination Policy Per the CSU COVID-19 Vaccination Policy, it is strongly recommended that all Chancellor's Office employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Mandated Reporter Per CANRA The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Conflict of Interest The duties of this position will include participation in decisions that may have a material financial benefit to the incumbent. Therefore, the selected candidate will be required to file Conflict of Interest Form 700: Statement of Economic Interest when they first occupy the position, and on an annual basis, complete ethics training within 6 months of appointment, and attend this training every other year thereafter. CSU Out of State Employment Policy California State University, Office of the Chancellor, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Background The Chancellor's Office policy requires that the selected candidate successfully complete a full background check (including a criminal records check) prior to assuming this position. Advertised: Jan 14 2026 Pacific Standard Time Applications close:

Under the general direction of the AVP, Employee and Labor Relations, the Director, Staff Employee Relations will manage and administer the staff employee/labor relations functions for the university and may provide support with academic labor relations. This includes contract administration, grievance/complaint/discipline processing, and the development and implementation of programs to assist managers and supervisors to deal effectively with employee/labor relations, complaints, workplace violence, performance management, and risk management. The Director, Staff Employee Relations administers the provisions of staff Collective Bargaining Agreements and staff-related policies and executive orders and provides contractual/policy interpretation/advice to managers and work leads/supervisors. The incumbent investigates and resolves employee and union grievances, provides oversight to leadership and development programs for all employees, and manages the annual performance evaluation process for the campus. The Manager provides oversight to the campus seniority points system and may serve on significant campus committees that deal with employee/labor relations issues. The Director may assist with "their Conduct of Concern" investigations. Other general personnel responsibilities may be assigned as needed. Key Responsibilities * Provides assistance to managers and supervisors at all levels of the faculty and staff complaint and grievance process administered at the campus level. * Ensures campus-level staff complaints and grievances are filed in a timely manner and are within the scope of applicable Collective Bargaining Agreements. * Assists the appropriate administrator designated to hear staff complaints and grievances at each level and ensures that responses are filed in a timely manner. * Drafts proposed responses and settlement agreements and reviews with AVP, Employee/Labor Relations and the Senior AVP for University Personnel, and as appropriate, the Chancellor's Office Labor Relations Director assigned to the campus, and/or Office of General Counsel. * Functions as the appropriate administrator for campus level staff and occasionally for faculty complaints or grievance procedures. * Assists in arbitration hearings. * Develops recommendations, including Standard Operating Procedures, for staff/faculty complaints and grievance administration. * Establishes procedures and administers the provisions of the staff and faculty Collective Bargaining Agreements and as otherwise required by law or university regulations. * Develops, coordinates, and sponsors campus-training programs to labor relations and other University Personnel programs. * Advises and coaches management on performance management and progressive disciplinary process. * Provides performance management guidance to managers and work leads/supervisors at all levels. * Interprets staff/faculty Collective Bargaining Agreements for managers and work leads/supervisors. * Develops interpretive guides and training courses on policy and contract administration and CBA updates for managers and supervisors. Knowledge, Skills & Abilities * Advanced knowledge of collective bargaining contract administration * Strong knowledge of investigative processes and procedures * Knowledge of the methods and problems of organizational management and the principles and practices of human resource management * Knowledge of adult learning methods * Knowledge of (or ability to quickly gain knowledge of) CSU Collective Bargaining Agreements * Knowledge of (or ability to quickly gain knowledge of CSU Executive Orders and University policies * Excellent oral and written communication skills * Strong investigatory skills * Strong skills in the collection, evaluation, and interpretation of data to develop sound conclusions and make appropriate recommendations * Ability to interpret and analyze collective bargaining agreements and solve complex problems arising within the context of those agreements * Ability to effectively present information and respond to questions from groups of managers, customers, labor unions and the general public * Ability to establish and maintain effective working relationships * Ability to define problems, collect data, establish facts, and draw valid conclusions and to interpret applicable law Required Qualifications * Bachelor's degree in human resources management, public administration, business administration, management information systems, organizational planning/policy, or a related field or equivalent experience * 4-5 years of progressively responsible human resources management experience at a supervisory level, or an equivalent combination of education and experience; Demonstrated experience working with union representatives, management of the progressive discipline process, participating in union negotiations, and applying and interpreting collective bargaining agreements Preferred Qualifications * Advanced Degree in human resources management, public administration, business administration, management information systems, organizational planning/policy, or a related field. * Proven experience in administering performance management; experience managing labor and employee relations in a large and complex organization; experience in higher education Compensation Classification: Administrator II Anticipated Hiring Range: $12,250/month - $13,125/month CSU Salary Range: $5,053/month - $16,221/month The final hiring salary will be commensurate with experience. San José State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the Employee Benefits Summary. Application Procedure Click Apply Now to complete the SJSU Online Employment Application and attach the following documents: * Resume * Letter of Interest This position is open until filled. Contact Information University Personnel ************* ************ CSU Vaccination Policy The CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus. The system wide policy can be found at ****************************************************** and questions may be sent to *************. Additional Information Satisfactory completion of a background check (including a criminal records check) is required for employment. SJSU will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was offered the position on a contingent basis. The standard background check includes: criminal check, employment, and education verification. Depending on the position, a motor vehicle and/or credit check may be required. All background checks are conducted through the university's third-party vendor, Accurate Background. Some positions may also require fingerprinting. SJSU will pay all costs associated with this procedure. Evidence of required degree(s) or certification(s) will be required at time of hire. SJSU IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (e.g. H1-B VISAS) All San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Incumbent is also required to promptly report any knowledge of a possible Title IX related incident to the Title IX Office or report any discrimination, harassment, and/or retaliation to the Office of Equal Opportunity. Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Housing Fire Safety Notification: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Annual Security Report (ASR) is also now available for viewing at **************************************************************** The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and Sexual Assault prevention information, and information about drug and alcohol prevention programming. The ASR also contains statistics of Clery crimes for San José State University locations for the three most recent calendar years. A paper copy of the ASR is available upon request by contacting the Office of the Clery Director by phone at ************ or by email at ************************. Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is also available for viewing at ******************************************************************* The purpose of this report is to disclose statistics for fires that occurred within SJSU on-campus housing facilities for the three most recent calendar years, and to distribute fire safety policies and procedures intended to promote safety on Campus. A paper copy of the AFSR is available upon request by contacting the Housing Office by phone at ************ or by email at **********************. Campus Security Authority - In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) and CSU systemwide policy, this position is subject to ongoing review for designation as a Campus Security Authority. Individuals that are designated as Campus Security Authorities are required to immediately report Clery incidents to the institution and complete Clery Act training as determined by the university Clery Director. Equal Employment Statement San José State University (SJSU) is an equal opportunity employer committed to nondiscrimination on the basis of age, ancestry, citizenship status, color, creed, disability, ethnicity, gender, genetic information, marital status, medical condition, national origin, race, religion or lack thereof, sex, sexual orientation, transgender, or protected veteran status consistent with applicable federal and state laws. This policy applies to all SJSU students, faculty and staff programs and activities. Title IX of the Education Amendments of 1972, and certain other federal and state laws, prohibit discrimination on the basis of sex in all education programs and activities operated by the university (both on and off campus). #LI-RC1 Advertised: Jan 07 2026 Pacific Standard Time Applications close: