Senior Administrative Associate jobs at Stanford University - 36 jobs

The Department of Anesthesiology, Perioperative, and Pain Medicine, at Stanford University's School of Medicine, is a world-leading department that offers comprehensive training and perioperative patient care, pain management, and critical care medicine as well as cutting-edge research, encompassing a wide spectrum of programs in basic, translational, clinical, health services and medical education. The Department of Anesthesiology, Perioperative, and Pain Medicine is seeking an Administrative Associate 3 to provide administrative or operational support with limited supervision. May be responsible for leading other administrative staff or subordinates. At Stanford University School of Medicine, the work we do touches the lives of those today and tomorrow. Through education, research, and health care, the School of Medicine improves health through leadership, diversity, collaborative discoveries, and innovation in health care. Whether working in departments with faculty, or in units that support the school, our staff are a part of teams that propel us on our journey toward the future of medicine and Precision Health. Stanford is rooted in a culture of excellence and values innovation, collaboration, and life-long learning. To foster the talents and aspirations of our staff, Stanford offers career development programs, competitive pay that reflects market trends, and benefits that increase financial stability and promote healthy, fulfilling lives. An award-winning employer, Stanford offers an exceptional setting for professionals looking to advance their careers. The School of Medicine and the Department of Anesthesia are committed to diversity, equity, and inclusion for its faculty, staff, residents, postdocs, and fellows. We aim to recruit, support, retain, and promote diversity in our department. For more information on our department, please see our website: **************************************** This is a hybrid position that will require to be on site 4 days a week. Duties include: * Act on behalf of the supervisor, department manager, or chair in regards to establishing priorities and identifying and resolving problems that are administrative in nature. * Oversee and/or perform duties associated with scheduling, organizing, and operating complex conferences, seminars, and events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing event within budget. * Compose and draft documents and correspondence for presentations, course handouts, grants, conferences, seminars, and reports; perform substantial editing and fact checking. Create, maintain, modify, and/or ensure accuracy of content in various unit documents, displays, reports, brochures, social media, and/or websites. * Plan and schedule calendar(s) with limited consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies. * Create complex reports and spreadsheets which may utilize specialized software and systems. * Oversee and/or process a variety of complex financial transactions; produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies. May assist with capital or special equipment requests and/or vendor selection. * Coordinate and monitor routine maintenance services completion. Plan and coordinate office moves and/or minor renovation projects. * May lead staff or supervise day-to-day work of student and/or temporary workers, including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, reviewing work for quality and timeliness, and providing performance review input. * - Other duties may also be assigned EDUCATION & EXPERIENCE (REQUIRED): High school diploma and four years of administrative experience, or combination of education and relevant experience. KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED): * Advanced computer skills and demonstrated experience with office software and email applications. * Demonstrated success in following through and completing projects. * Excellent organizational skills and attention to detail. * Strong verbal and written communication skills. * Excellent customer service and interpersonal skills. * Ability to prioritize, multi-task, and assign work to others. * Ability to take initiative and ownership of projects. * Ability to routinely and independently exercise sound judgment in making decisions PHYSICAL REQUIREMENTS*: * Constantly perform desk-based computer tasks. * Frequently sitting. * Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds. * Rarely twist/bend/stoop/squat, kneel/crawl. * - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job. WORK STANDARDS * Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations. * Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned. * Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, ****************************** The expected pay range for this position is $39.20 to $45.56 per hour. Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs. At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (***************************************************** provides detailed information on Stanford's extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process. Additional Information * Schedule: Full-time * Job Code: 4098 * Employee Status: Regular * Grade: F * Requisition ID: 107933 * Work Arrangement : Hybrid Eligible

The Administrative Officer is an experienced professional that shall support the day-to-day and long term operations under the under the Parking Director. This position is responsible for coordinating administrative processes including monitoring parking and valet operational systems, schedules, capacity tracking, driving records of UCSF-approved drivers across campus. Duties include maintaining accurate records, overseeing revenue transaction processing, generating operational and financial reports, and ensuring adherence to regulations and procedures. Requires a demonstration of strong organizational and analytical skills, excellent customer service, and the ability to collaborate with internal departments, vendors, and the public in a fast-paced and dynamic environment. The Administrative Officer role is responsible for overseeing the planning, management, and daily operations of UCSF's parking and valet infrastructure across multiple campus locations. This position ensures the delivery of high-quality, customer-focused services while aligning operations with institutional goals, compliance requirements, and long-term sustainability objectives. In conjunction with the Interim Director of Parking and managers, develop and execute short- and long-range strategies in alignment with UCSF's institutional goals, including access equity, sustainability, and campus growth. This role shall also spearhead deployment of modernized parking systems and digital solutions, including kiosks, mobile platforms, and access control integration. Optimize service delivery and data reporting through innovation. Monitor all parking programs and infrastructure, including emerging technology (e.g., hybrid automation, permit issuance and tracking, time and schedule tracking). Ensure seamless and equitable services across multiple sites including Parnassus, Mission Bay, Mount Zion, and satellite locations. Ensure compliance with ADA, life safety, UC policies, audit standards, and environmental regulations. Responds to critical incidents, emergency operations, and infrastructure failures. The final salary and offer components are subject to additional approvals based on UC policy. Your placement within the salary range is dependent on a number of factors including your work experience and internal equity within this position classification at UCSF. For positions that are represented by a labor union, placement within the salary range will be guided by the rules in the collective bargaining agreement. The salary range for this position is $78,900 - $167,300 (Annual Rate). To learn more about the benefits of working at UCSF, including total compensation, please visit: ***************************************************************************** Bachelor's degree in related area and 3+ years of related work experience; and/or equivalent experience/training. Thorough knowledge of University rules and regulations, processes, protocols and procedures for budget, accounting and fund management, and/or personnel management. Broad knowledge of UC Transportation policies and procedures or equivalent experience in transportation, events, public administration, mobility transportation, or a combination of these. Interpersonal skills, including verbal and written communication, active listening, critical thinking, persuasiveness, and advising skills. Knowledge of a variety of administrative operational activities such as event planning, basic fundraising processes, risk management planning, website design, accounting and payroll, and contracts and grants regulations and guidelines. Interpersonal skills to collaborate, coordinate and integrate with others throughout the organization. Maintains cooperative working relationships with professional and administrative staff, peers, multidisciplinary team members, management and outside agencies. Solid knowledge of common University-specific computer application programs. Ability to use discretion and maintain confidentiality. Strong skills in short-term planning, analysis, problem-solving, and customer service. Solid organizational and customer service skills to structure unit operations and lead staff in an efficient and effective manner. Solid verbal and written communication skills to explain program policies and processes, actively listen, persuade, advise, and counsel. Ability to effectively manage multiple priorities and execute plans to meet deadline Demonstrated skills in developing, implementing and assessing programs. Strong subject matter knowledge of transit operations and management to train and guide employees. Ability to apply principles to ensure operations meet UC policies and procedures as well as state and federal regulations. Equal Employment Opportunity The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law. UCSF Department of Transportation manages transit services for the UCSF students, faculty, patients, visitors and employees. Transit operations include 13 fixed routes and on-demand services supporting nearly 2.5 million annual riders. Parking operations include over 25 parking garages and lots across the city, with over 7,500 spaces. Parking team also manages an extensive permit program, parking enforcement, citation adjudication and other parking related services. The Department promotes clean and sustainable transportation modes that include walking, bicycling, carpool/vanpool, car-sharing program, electric scooter sharing program, etc. The Department has over 190 positions with an annual operating budget of over $45 million. About UCSF The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world's leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells. Pride Values UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence - also known as our PRIDE values. In addition to our PRIDE values, UCSF is committed to equity - both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available at diversity.ucsf.edu Join us to find a rewarding career contributing to improving healthcare worldwide.

Uses skills as a seasoned and experienced administrative operations professional to manage, plan and administer the operations of a small to mid-sized academic or non-academic department or organizational unit with limited scope. May report to a chair, director, or a higher level administrative operations professional or manager. Perform short- and long-term planning for the organization. May supervise staff or students. Demonstrates good judgment in selecting methods and techniques for obtaining solutions. The Administrative Officer (AO3) provides comprehensive administrative and operational support for the Education in Palliative and End-of-Life Care (EPEC) - Pediatrics Europe program. Working under the direction of the Principal Investigator, Dr. Stefan Friedrichsdorf, and program designees, the AO3 plays a key role in managing program activities, managing logistics, and supporting effective communication among international partners. The AO3 serves as the primary liaison to the administrative and leadership team in Prague, Czech Republic, facilitating alignment between U.S.-based and European program operations. The AO3 will coordinate activities in collaboration with the European-based program coordinator, UCSF, and the steering committee on programmatic work. The AO3 will also assist with travel and reimbursement logistics for the annual Train-the-Trainer and Professional Development Workshop. Financial responsibilities include process, monitoring payments and reimbursements for all U.S.-based program participants-such as honoraria, vendor invoices, and travel-related expenses-using UCSF systems and in collaboration with the UCSF grants management team. In addition, the AO3 will work with the GME Office to manage and coordinate activities related to EPEC program to meet CME standards including orientation, registration and enrollment, marketing, booking location and RFP site selection, manage mailing lists, send notification and save the date, content development with course lead, brochure coordination and dissemination, review space, coordinate IT support related to audio/visual, catering event, and communicate information in a timely manner. The AO3 supports the EPEC-Pediatrics Europe Steering Committee, Advisory Council, and Task Forces by scheduling and organizing recurring Zoom meetings, preparing materials, recording minutes, and ensuring timely follow-up on action items. Additional responsibilities include day-to-day program coordination, conference planning and logistics, and supporting program evaluation activities, such as setting up and tracking participant feedback surveys. The final salary and offer components are subject to additional approvals based on UC policy. Your placement within the salary range is dependent on a number of factors including your work experience and internal equity within this position classification at UCSF. For positions that are represented by a labor union, placement within the salary range will be guided by the rules in the collective bargaining agreement. The salary range for this position is $78,900 - $167,300 (Annual Rate). To learn more about the benefits of working at UCSF, including total compensation, please visit: ***************************************************************************** Bachelor's degree in a relevant field (e.g., business administration, education, public health, or related area) and at least three years of administrative experience, and/or an equivalent combination of education and experience Minimum 3 years of related experience Ability to use discretion and maintain confidentiality Strong skills in short-term planning, analysis, problem-solving, and customer service Experience with calendaring and setting up meetings Able to multi-task Critical thinking paired with strong skills in team work and use of judgement in determining priorities Demonstrates exceptional attention to details, crucial for identifying and rectifying discrepancies; proven ability to accuracy or work Proven ability to effectively present information verbally and in writing with a clear and concise manner Demonstrated organizational and time management skills with the ability to prioritize multiple tasks, meet deadlines, and maintain attention to detail Strong written and verbal communication skills, including the ability to draft professional correspondence, meeting summaries, and reports Experience coordinating meetings and events (in-person and virtual) using platforms such as Zoom or Microsoft Teams Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and general comfort with online systems and databases Ability to work independently and collaboratively in a fast-paced, dynamic academic environment Professionalism, discretion, and the ability to handle confidential information appropriately Strong interpersonal skills and ability to work effectively with faculty, staff, students, and international partners Ability and flexibility to travel to Europe as necessary to meet project needs Interpersonal skills including verbal and written communication, active listening, critical thinking, persuasiveness, advising and counseling skills with utmost diplomacy Demonstrated background and track record of interest in education Knowledge of the EPEC-Pediatrics program through past exposure to conferences and program leadership Proficiency in written and spoken English and Spanish Experience developing and delivering educational curricula and CME program Experience with teaching in multicultural settings Strong interest in pediatric palliative care Thorough knowledge of University rules and regulations, processes, protocols and procedures for budget, accounting and fund management, and / or personnel management Knowledge of a variety of administrative operational activities such as event planning, basic fundraising processes, risk management planning, website design, accounting and payroll, and contracts and grants regulations and guidelines Solid knowledge of common University-specific computer application programs Thorough knowledge of financial analysis and reporting techniques, and / or human resources policies and procedures for staff and academic employees Knowledge of University systems such as MyExpense, BearBuy, UCPath, PeopleSoft Financials, and other Experience with working with physicians in academic setting Equal Employment Opportunity The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law. Department Description The Department of Pediatrics is one of the largest and most complex departments in the School of Medicine. The Department comprised of 19 divisions employing over 300 faculty, 83 fellows, 84 residents, and 31 post docs, NFA, and 170 staff. The Department has an annual clinical income from inpatient and outpatient activities totaling over $90M and annual extramural funding (contracts and grants) exceeding $40M. The Department ranks 17th in the nation among Pediatric departments for funding from the National Institutes of Health. About UCSF The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world's leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells. Pride Values UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence - also known as our PRIDE values. In addition to our PRIDE values, UCSF is committed to equity - both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available at diversity.ucsf.edu Join us to find a rewarding career contributing to improving healthcare worldwide.

Uses skills as a seasoned and experienced administrative operations professional to manage, plan and administer the operations of a small to mid-sized academic or non-academic department or organizational unit with limited scope. May report to a chair, director, or a higher level administrative operations professional or manager. Perform short- and long-term planning for the organization. May supervise staff or students. Demonstrates good judgment in selecting methods and techniques for obtaining solutions. The Administrative Officer (AO3) provides comprehensive administrative and operational support for the Education in Palliative and End-of-Life Care (EPEC) - Pediatrics Europe program. Working under the direction of the Principal Investigator, Dr. Stefan Friedrichsdorf, and program designees, the AO3 plays a key role in managing program activities, managing logistics, and supporting effective communication among international partners. The AO3 serves as the primary liaison to the administrative and leadership team in Prague, Czech Republic, facilitating alignment between U.S.-based and European program operations. The AO3 will coordinate activities in collaboration with the European-based program coordinator, UCSF, and the steering committee on programmatic work. The AO3 will also assist with travel and reimbursement logistics for the annual Train-the-Trainer and Professional Development Workshop. Financial responsibilities include process, monitoring payments and reimbursements for all U.S.-based program participants-such as honoraria, vendor invoices, and travel-related expenses-using UCSF systems and in collaboration with the UCSF grants management team. In addition, the AO3 will work with the GME Office to manage and coordinate activities related to EPEC program to meet CME standards including orientation, registration and enrollment, marketing, booking location and RFP site selection, manage mailing lists, send notification and save the date, content development with course lead, brochure coordination and dissemination, review space, coordinate IT support related to audio/visual, catering event, and communicate information in a timely manner. The AO3 supports the EPEC-Pediatrics Europe Steering Committee, Advisory Council, and Task Forces by scheduling and organizing recurring Zoom meetings, preparing materials, recording minutes, and ensuring timely follow-up on action items. Additional responsibilities include day-to-day program coordination, conference planning and logistics, and supporting program evaluation activities, such as setting up and tracking participant feedback surveys. The final salary and offer components are subject to additional approvals based on UC policy. Your placement within the salary range is dependent on a number of factors including your work experience and internal equity within this position classification at UCSF. For positions that are represented by a labor union, placement within the salary range will be guided by the rules in the collective bargaining agreement. The salary range for this position is $78,900 - $167,300 (Annual Rate). To learn more about the benefits of working at UCSF, including total compensation, please visit: ***************************************************************************** Required Qualifications * Bachelor's degree in a relevant field (e.g., business administration, education, public health, or related area) and at least three years of administrative experience, and/or an equivalent combination of education and experience * Minimum 3 years of related experience * Ability to use discretion and maintain confidentiality * Strong skills in short-term planning, analysis, problem-solving, and customer service * Experience with calendaring and setting up meetings * Able to multi-task * Critical thinking paired with strong skills in team work and use of judgement in determining priorities * Demonstrates exceptional attention to details, crucial for identifying and rectifying discrepancies; proven ability to accuracy or work * Proven ability to effectively present information verbally and in writing with a clear and concise manner * Demonstrated organizational and time management skills with the ability to prioritize multiple tasks, meet deadlines, and maintain attention to detail * Strong written and verbal communication skills, including the ability to draft professional correspondence, meeting summaries, and reports * Experience coordinating meetings and events (in-person and virtual) using platforms such as Zoom or Microsoft Teams * Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and general comfort with online systems and databases * Ability to work independently and collaboratively in a fast-paced, dynamic academic environment * Professionalism, discretion, and the ability to handle confidential information appropriately * Strong interpersonal skills and ability to work effectively with faculty, staff, students, and international partners * Ability and flexibility to travel to Europe as necessary to meet project needs * Interpersonal skills including verbal and written communication, active listening, critical thinking, persuasiveness, advising and counseling skills with utmost diplomacy Preferred Qualifications * Demonstrated background and track record of interest in education * Knowledge of the EPEC-Pediatrics program through past exposure to conferences and program leadership * Proficiency in written and spoken English and Spanish * Experience developing and delivering educational curricula and CME program * Experience with teaching in multicultural settings * Strong interest in pediatric palliative care * Thorough knowledge of University rules and regulations, processes, protocols and procedures for budget, accounting and fund management, and / or personnel management * Knowledge of a variety of administrative operational activities such as event planning, basic fundraising processes, risk management planning, website design, accounting and payroll, and contracts and grants regulations and guidelines * Solid knowledge of common University-specific computer application programs * Thorough knowledge of financial analysis and reporting techniques, and / or human resources policies and procedures for staff and academic employees * Knowledge of University systems such as MyExpense, BearBuy, UCPath, PeopleSoft Financials, and other * Experience with working with physicians in academic setting

The Administrative Officer is an experienced professional that shall support the day-to-day and long term operations under the under the Parking Director. This position is responsible for coordinating administrative processes including monitoring parking and valet operational systems, schedules, capacity tracking, driving records of UCSF-approved drivers across campus. Duties include maintaining accurate records, overseeing revenue transaction processing, generating operational and financial reports, and ensuring adherence to regulations and procedures. Requires a demonstration of strong organizational and analytical skills, excellent customer service, and the ability to collaborate with internal departments, vendors, and the public in a fast-paced and dynamic environment. The Administrative Officer role is responsible for overseeing the planning, management, and daily operations of UCSF's parking and valet infrastructure across multiple campus locations. This position ensures the delivery of high-quality, customer-focused services while aligning operations with institutional goals, compliance requirements, and long-term sustainability objectives. In conjunction with the Interim Director of Parking and managers, develop and execute short- and long-range strategies in alignment with UCSF's institutional goals, including access equity, sustainability, and campus growth. This role shall also spearhead deployment of modernized parking systems and digital solutions, including kiosks, mobile platforms, and access control integration. Optimize service delivery and data reporting through innovation. Monitor all parking programs and infrastructure, including emerging technology (e.g., hybrid automation, permit issuance and tracking, time and schedule tracking). Ensure seamless and equitable services across multiple sites including Parnassus, Mission Bay, Mount Zion, and satellite locations. Ensure compliance with ADA, life safety, UC policies, audit standards, and environmental regulations. Responds to critical incidents, emergency operations, and infrastructure failures. The final salary and offer components are subject to additional approvals based on UC policy. Your placement within the salary range is dependent on a number of factors including your work experience and internal equity within this position classification at UCSF. For positions that are represented by a labor union, placement within the salary range will be guided by the rules in the collective bargaining agreement. The salary range for this position is $78,900 - $167,300 (Annual Rate). To learn more about the benefits of working at UCSF, including total compensation, please visit: ***************************************************************************** Required Qualifications * Bachelor's degree in related area and 3+ years of related work experience; and/or equivalent experience/training. * Thorough knowledge of University rules and regulations, processes, protocols and procedures for budget, accounting and fund management, and/or personnel management. * Broad knowledge of UC Transportation policies and procedures or equivalent experience in transportation, events, public administration, mobility transportation, or a combination of these. * Interpersonal skills, including verbal and written communication, active listening, critical thinking, persuasiveness, and advising skills. * Knowledge of a variety of administrative operational activities such as event planning, basic fundraising processes, risk management planning, website design, accounting and payroll, and contracts and grants regulations and guidelines. * Interpersonal skills to collaborate, coordinate and integrate with others throughout the organization. Maintains cooperative working relationships with professional and administrative staff, peers, multidisciplinary team members, management and outside agencies. * Solid knowledge of common University-specific computer application programs. * Ability to use discretion and maintain confidentiality. * Strong skills in short-term planning, analysis, problem-solving, and customer service. * Solid organizational and customer service skills to structure unit operations and lead staff in an efficient and effective manner. * Solid verbal and written communication skills to explain program policies and processes, actively listen, persuade, advise, and counsel. * Ability to effectively manage multiple priorities and execute plans to meet deadline Preferred Qualifications * Demonstrated skills in developing, implementing and assessing programs. * Strong subject matter knowledge of transit operations and management to train and guide employees. Ability to apply principles to ensure operations meet UC policies and procedures as well as state and federal regulations.

Under the general direction of the Division Manager, the Administrative Officer 3 provides high-level administrative and operational support for Hematology faculty. This role manages both inpatient and clinic schedules for Hematology Teams A-D, coordinating with faculty, clinic schedulers, and administrative staff to ensure accuracy and efficiency. The position also delivers executive support, including calendar management, travel planning, event coordination, and communication with internal and external stakeholders. Additional responsibilities include supporting recruitment and onboarding, managing QGenda scheduling technology, overseeing HR and lab administrative functions, and assisting with grant submissions and faculty initiatives. The coordinator plays a key role in streamlining workflows, ensuring smooth departmental operations, and serving as a liaison across clinical, academic, and administrative functions. The final salary and offer components are subject to additional approvals based on UC policy. Your placement within the salary range is dependent on a number of factors including your work experience and internal equity within this position classification at UCSF. For positions that are represented by a labor union, placement within the salary range will be guided by the rules in the collective bargaining agreement. The salary range for this position is $86,500 - $129,700 (Annual Rate). To learn more about the benefits of working at UCSF, including total compensation, please visit: ***************************************************************************** Bachelor's degree in related area and / or equivalent experience / training Minimum 3+ years of directly relevant experience Interpersonal skills including verbal and written communication, active listening, critical thinking, persuasiveness, advising and counseling skills Knowledge of a variety of administrative operational activities such as purchasing, reimbursements, scheduling, event management Solid knowledge of common University-specific computer application programs Ability to use discretion and maintain confidentiality Strong skills in short-term planning, analysis, problem-solving, and customer service High level of attention to detail Thorough knowledge of University rules and regulations, processes, protocols and procedures for budget, accounting and fund management, and / or personnel management Familiarity and knowledge of grant processes (data gathering, analysis and submittals) Preferred Qualifications NA Equal Employment Opportunity The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law. Department Description The Division of Hematology/Oncology is the largest Division in the Department of Medicine. Currently, the Division has 90 Full-time faculty, 11 part-time and/or volunteer faculty, 29 ACGME and non-ACGME fellows, 22 post- doctoral fellows, 32 Non-faculty appointments and 48 administrative and research staff. The Division's primary research, clinical and teaching functions are primarily split between the Parnassus and Mission Bay campuses, although the faculty, fellows, and staff have appointments and clinical, research, and educational activities at ZSFG, and VAMC as well. About UCSF The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world's leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells. Pride Values UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence - also known as our PRIDE values. In addition to our PRIDE values, UCSF is committed to equity - both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available at diversity.ucsf.edu Join us to find a rewarding career contributing to improving healthcare worldwide.

Under the general direction of the Division Manager, the Administrative Officer 3 provides high-level administrative and operational support for Hematology faculty. This role manages both inpatient and clinic schedules for Hematology Teams A-D, coordinating with faculty, clinic schedulers, and administrative staff to ensure accuracy and efficiency. The position also delivers executive support, including calendar management, travel planning, event coordination, and communication with internal and external stakeholders. Additional responsibilities include supporting recruitment and onboarding, managing QGenda scheduling technology, overseeing HR and lab administrative functions, and assisting with grant submissions and faculty initiatives. The coordinator plays a key role in streamlining workflows, ensuring smooth departmental operations, and serving as a liaison across clinical, academic, and administrative functions. The final salary and offer components are subject to additional approvals based on UC policy. Your placement within the salary range is dependent on a number of factors including your work experience and internal equity within this position classification at UCSF. For positions that are represented by a labor union, placement within the salary range will be guided by the rules in the collective bargaining agreement. The salary range for this position is $86,500 - $129,700 (Annual Rate). To learn more about the benefits of working at UCSF, including total compensation, please visit: ***************************************************************************** Required Qualifications * Bachelor's degree in related area and / or equivalent experience / training * Minimum 3+ years of directly relevant experience * Interpersonal skills including verbal and written communication, active listening, critical thinking, persuasiveness, advising and counseling skills * Knowledge of a variety of administrative operational activities such as purchasing, reimbursements, scheduling, event management * Solid knowledge of common University-specific computer application programs * Ability to use discretion and maintain confidentiality * Strong skills in short-term planning, analysis, problem-solving, and customer service * High level of attention to detail * Thorough knowledge of University rules and regulations, processes, protocols and procedures for budget, accounting and fund management, and / or personnel management * Familiarity and knowledge of grant processes (data gathering, analysis and submittals) Preferred Qualifications NA

This position provides comprehensive administrative support to the CAO, Chair of the department, principal investigators, and their labs. They will be the initial point of contact for the department and serve as onsite liaison for visitors, invited guests and new employees. They will work with faculty and lab members to submit reimbursements, the CAO and Chair to facilitate department events and seminars, schedule and execute meetings, and maintain calendars, conferences rooms, etc. Other administrative tasks are, including but not limited to UCPath transactions, financial journals, PCMA case support, Bearbuy purchasing, CTB website updates, emergency action plan updates, department communications (listserv and social media accounts), and special projects as assigned. The final salary and offer components are subject to additional approvals based on UC policy. Your placement within the salary range is dependent on a number of factors including your work experience and internal equity within this position classification at UCSF. For positions that are represented by a labor union, placement within the salary range will be guided by the rules in the collective bargaining agreement. The salary range for this position is $29.05 - $53.50 (Hourly Rate). To learn more about the benefits of working at UCSF, including total compensation, please visit: ***************************************************************************** Bachelor's degree in related area and / or equivalent experience / training. 1+ years of related experience Proven ability to work effectively with a wide variety of individuals and perform as part of a team Familiarity with website creation and maintenance Ability to use good judgement, discretion and work independently as well as part of a team Ability to communicate effectively requests and needs to manager, faculty and other staff Operate professionally in a fast-paced environment with multiple deadlines Demonstrated knowledge of Mac and PC environments and peripherals including printers and copiers Excellent follow through Strong work ethic, initiative Excellent demonstrated record of attendance and reliability Ability to complete all tasks with detail and precision Focused attention to detail Familiarity with UCSF reconciliation policies and procedures Familiarity with website creation and maintenance Familiarity with systems such as HBS, bearbuy, myexpense, connexus, my reports, peoplesoft financials Previous experience an academic setting working with faculty, staff and learners Equal Employment Opportunity The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law. Department Description The Department of Cell and Tissue Biology (CTB) is a basic science department within the School of Dentistry. The department was established in 2005 and includes 15 faculty with primary appointments and five faculty with secondary appointments. Additionally, the department is home to numerous postdoctoral fellows as well as graduate students in programs ranging from Biomedical Sciences, Tetrad and Biophysics to Developmental & Stem Cell Biology and Oral & Craniofacial Sciences. Faculty research interests include cell biology mechanisms relevant to cytoskeletal dynamics, development, metabolism, cancer, immunology and neurobiology. About UCSF The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world's leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells. Pride Values UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence - also known as our PRIDE values. In addition to our PRIDE values, UCSF is committed to equity - both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available at diversity.ucsf.edu Join us to find a rewarding career contributing to improving healthcare worldwide.

The Admin Officer will applies organization policies and procedures to oversee a variety of ongoing administrative operational issues. Administers defined operational program. Analyzes and resolves operational problems of moderate scope. Works on administrative tasks to help streamline operations, including managing schedules, tracking lab finances, tracking collaboration progress, and working on procurements. The final salary and offer components are subject to additional approvals based on UC policy. Your placement within the salary range is dependent on a number of factors including your work experience and internal equity within this position classification at UCSF. For positions that are represented by a labor union, placement within the salary range will be guided by the rules in the collective bargaining agreement. The salary range for this position is $29.05 - $53.50 (Hourly Rate). To learn more about the benefits of working at UCSF, including total compensation, please visit: ***************************************************************************** Bachelor's degree in related area and / or equivalent experience / training. Minimum 1 year of related experience Preferred Qualifications NA Equal Employment Opportunity The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law. Department Description The Department of Pediatrics is one of the largest and most complex departments in the School of Medicine. The department is comprised of 19 divisions employing over 400 faculty, 83 fellows, 84 residents, 31 Post Docs and non faculty academics and 170 staff. The Department has annual clinical income from inpatient and outpatient activities totaling over $90 million and annual extramural funding (contracts and grants) exceeding $40 million. The department ranks 17th in the nation among Pediatric departments for funding from the National Institutes of Health. The Department's clinical enterprise is based at the 183-bed UCSF Benioff Children's Hospital San Francisco, the 191-bed UCSF Benioff Children's Hospital Oakland, Mount Zion, Zuckerberg San Francisco General, and at a number of outreach clinics throughout Northern California, providing the Department with an unsurpassed opportunity to meet the needs of infants, children, and young adults throughout the Bay Area. In 2019, UCSF Benioff Children's Hospitals ranked in all 10 children's specialties in U.S. News and World Report. About UCSF The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world's leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells. Pride Values UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence - also known as our PRIDE values. In addition to our PRIDE values, UCSF is committed to equity - both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available at diversity.ucsf.edu Join us to find a rewarding career contributing to improving healthcare worldwide.

The Administrative Officer will be responsible for coordinating Endocrinology Grand Rounds (EGR) and assisting with Continuing Medical Education (CME) matters. They will coordinate faculty searches, orient new hires, assist with IT system access and medical staff credentialing, and address various ad hoc human resources concerns. Additionally, the Division Analyst will oversee facilities coordination within the division, handling maintenance and repair issues independently. They will organize special projects and manage events, oversee the division's procurement processes, and handle faculty reimbursement requests. While most work for this position can be performed remotely, there will be occasions that require the administrator to be present in the office for meetings or other on-site events, such as supporting the Endocrinology Grand Rounds (EGR). The Division of Endocrinology and Metabolism within the Department of Medicine is seeking an experienced and detail-oriented individual with strong verbal and written communication skills. The ideal candidate will be able to manage multiple projects with tight deadlines in a dynamic environment. The Administrative Officer will provide comprehensive administrative support to the Division, working closely with the division manager and the core administrative team. The successful candidate must be capable of handling multiple tasks simultaneously with acute attention to detail. They must be diligent, accurate, efficient, and possess a strong work ethic. The ability to prioritize tasks in a fast-paced environment, analyze issues independently, and work with a high degree of autonomy is crucial. The candidate should also be exceptionally well-organized and adaptable. This position reports directly to the Division Manager. The final salary and offer components are subject to additional approvals based on UC policy. Your placement within the salary range is dependent on a number of factors including your work experience and internal equity within this position classification at UCSF. For positions that are represented by a labor union, placement within the salary range will be guided by the rules in the collective bargaining agreement. The salary range for this position is $29.05 - $53.50 (Hourly Rate). To learn more about the benefits of working at UCSF, including total compensation, please visit: ***************************************************************************** Bachelor's degree in related area and / or equivalent experience / training Minimum 1+ years directly relevant experience required. Ability to use sound judgment in responding to issues and concerns. Solid communication and interpersonal skills to communicate effectively with all levels of staff verbally and in writing. Solid organizational skills and ability to multi-task with demanding timeframes. Working knowledge of common organization-specific and other computer application programs. Ability to use discretion and maintain confidentiality. Preferred Qualifications N/A Equal Employment Opportunity The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law. The Division of Endocrinology and Metabolism is a part of the Department of Medicine (DOM) at UCSF. The mission of the Endo/Metab Division includes research, teaching and patient care. The Division has activities at multiple sites including the Parnassus, Mt. Zion, and San Francisco VA campuses. The Division runs several clinical practices in multiple sites, conduct basic and clinical research, and educate medical students, residents, clinical fellows and postdoctoral scholars through ACGME and non-ACGME training programs. In addition, the Division has significant financial and administrative relationships with the Department of Medicine (DOM) and the UCSF Medical Center, as well as clinical, federal, and privately supported research programs. About UCSF The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world's leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells. Pride Values UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence - also known as our PRIDE values. In addition to our PRIDE values, UCSF is committed to equity - both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available at diversity.ucsf.edu Join us to find a rewarding career contributing to improving healthcare worldwide.

Under the general direction of the Administrative Operations Manager, Administrative Officer II provides high-level administrative and operational support for Hematology faculty. This position delivers executive-level assistance, including managing calendars, planning travel, coordinating events, and communicating with internal and external stakeholders. The role also supports faculty labs with procurement and reimbursements while juggling multiple tasks and projects simultaneously. The Administrative Officer II serves as a key liaison across clinical, academic, and administrative functions, streamlining workflows and ensuring smooth departmental operations. Responsibilities include acting as the gatekeeper for faculty, organizing ad hoc committees and working groups, handling sensitive communications with discretion, and maintaining a comprehensive database of faculty initiatives to ensure timely completion of all assignments and deadlines. The Administrative Officer II also plays a central role in purchasing, financial, and operational processes, including managing BearBuy requisitions, troubleshooting issues with Supply Chain Management or Procurement, coordinating large capital expenditures, processing travel and reimbursement requests, and overseeing TEV submissions. In addition, the position provides coverage and compensation support, such as submitting one-time payment requests for overnight faculty phone coverage and fellow moonlighting payments. The role includes planning and executing both virtual and in-person meetings, retreats, and symposia, managing logistics such as venues, A/V, catering, attendee communication, and on-site setup. Finally, Administrative Officer II collaborates with IT to troubleshoot technology issues, coordinates equipment orders and replacements, and works closely with the Operations Manager to implement effective solutions, ensuring that faculty can focus on their clinical, research, and teaching responsibilities. The final salary and offer components are subject to additional approvals based on UC policy. Your placement within the salary range is dependent on a number of factors including your work experience and internal equity within this position classification at UCSF. For positions that are represented by a labor union, placement within the salary range will be guided by the rules in the collective bargaining agreement. The salary range for this position is $29.05 - $53.50 (Hourly Rate). To learn more about the benefits of working at UCSF, including total compensation, please visit: ***************************************************************************** Bachelor's degree in related area and / or equivalent experience / training. One or more years of related experience Ability to work and orient across all UCSF Medical Center locations. Demonstrated professional experience in a related role. Proven expertise in customer engagement and complex problem resolution. Advanced financial and analytical acumen, including hands-on budget development and management. Advanced proficiency in Microsoft Office, including: Word (advanced formatting, mail merge), Outlook (calendar and task management), Excel (complex multi-sheet workbooks, linked formulas, pivot tables) Exceptional written and verbal communication skills, with the ability to engage effectively with diverse stakeholders at all organizational levels. Highly developed organizational and time-management skills, with a proven ability to manage competing priorities and meet aggressive deadlines. Meticulous attention to detail, with a demonstrated track record of independently managing multiple projects from initiation through completion. Strong judgment and decision-making skills in addressing sensitive or complex issues. Self-directed and strategic, with the ability to establish objectives, anticipate challenges, and adapt to changing priorities. Proficient in utilizing organization-specific and enterprise-level computer applications. Demonstrated ability to exercise discretion and maintain strict confidentiality. UCSF experience, including use of Peoplesoft, MyReports, BearBuy, MyExpense, PeopleConnect and other financial applications. Three to five years academic administrative experience (working in an educational or medical environment), including meeting / event planning and coordinating multiple complex schedules. Equal Employment Opportunity The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law. Department Description The Division of Hematology/Oncology is the largest Division in the Department of Medicine. Currently, the Division has 90 Full-time faculty, 11 part-time and/or volunteer faculty, 29 ACGME and non-ACGME fellows, 22 post- doctoral fellows, 32 non-faculty appointments and 48 administrative and research staff. The Division's primary research, clinical and teaching functions are primarily split between the Parnassus and Mission Bay campuses, although the faculty, fellows, and staff have appointments and clinical, research, and educational activities at ZSFG, and VAMC as well. About UCSF The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world's leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells. Pride Values UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence - also known as our PRIDE values. In addition to our PRIDE values, UCSF is committed to equity - both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available at diversity.ucsf.edu Join us to find a rewarding career contributing to improving healthcare worldwide.

The Admin Officer will applies organization policies and procedures to oversee a variety of ongoing administrative operational issues. Administers defined operational program. Analyzes and resolves operational problems of moderate scope. Works on administrative tasks to help streamline operations, including managing schedules, tracking lab finances, tracking collaboration progress, and working on procurements. The final salary and offer components are subject to additional approvals based on UC policy. Your placement within the salary range is dependent on a number of factors including your work experience and internal equity within this position classification at UCSF. For positions that are represented by a labor union, placement within the salary range will be guided by the rules in the collective bargaining agreement. The salary range for this position is $29.05 - $53.50 (Hourly Rate). To learn more about the benefits of working at UCSF, including total compensation, please visit: ***************************************************************************** Required Qualifications * Bachelor's degree in related area and / or equivalent experience / training. * Minimum 1 year of related experience Preferred Qualifications NA

This position provides comprehensive administrative support to the CAO, Chair of the department, principal investigators, and their labs. They will be the initial point of contact for the department and serve as onsite liaison for visitors, invited guests and new employees. They will work with faculty and lab members to submit reimbursements, the CAO and Chair to facilitate department events and seminars, schedule and execute meetings, and maintain calendars, conferences rooms, etc. Other administrative tasks are, including but not limited to UCPath transactions, financial journals, PCMA case support, Bearbuy purchasing, CTB website updates, emergency action plan updates, department communications (listserv and social media accounts), and special projects as assigned. The final salary and offer components are subject to additional approvals based on UC policy. Your placement within the salary range is dependent on a number of factors including your work experience and internal equity within this position classification at UCSF. For positions that are represented by a labor union, placement within the salary range will be guided by the rules in the collective bargaining agreement. The salary range for this position is $29.05 - $53.50 (Hourly Rate). To learn more about the benefits of working at UCSF, including total compensation, please visit: ***************************************************************************** Required Qualifications * Bachelor's degree in related area and / or equivalent experience / training. * 1+ years of related experience * Proven ability to work effectively with a wide variety of individuals and perform as part of a team * Familiarity with website creation and maintenance * Ability to use good judgement, discretion and work independently as well as part of a team * Ability to communicate effectively requests and needs to manager, faculty and other staff * Operate professionally in a fast-paced environment with multiple deadlines * Demonstrated knowledge of Mac and PC environments and peripherals including printers and copiers * Excellent follow through * Strong work ethic, initiative * Excellent demonstrated record of attendance and reliability * Ability to complete all tasks with detail and precision * Focused attention to detail Preferred Qualifications * Familiarity with UCSF reconciliation policies and procedures * Familiarity with website creation and maintenance * Familiarity with systems such as HBS, bearbuy, myexpense, connexus, my reports, peoplesoft financials * Previous experience an academic setting working with faculty, staff and learners

The Administrative Officer will be responsible for coordinating Endocrinology Grand Rounds (EGR) and assisting with Continuing Medical Education (CME) matters. They will coordinate faculty searches, orient new hires, assist with IT system access and medical staff credentialing, and address various ad hoc human resources concerns. Additionally, the Division Analyst will oversee facilities coordination within the division, handling maintenance and repair issues independently. They will organize special projects and manage events, oversee the division's procurement processes, and handle faculty reimbursement requests. While most work for this position can be performed remotely, there will be occasions that require the administrator to be present in the office for meetings or other on-site events, such as supporting the Endocrinology Grand Rounds (EGR). The Division of Endocrinology and Metabolism within the Department of Medicine is seeking an experienced and detail-oriented individual with strong verbal and written communication skills. The ideal candidate will be able to manage multiple projects with tight deadlines in a dynamic environment. The Administrative Officer will provide comprehensive administrative support to the Division, working closely with the division manager and the core administrative team. The successful candidate must be capable of handling multiple tasks simultaneously with acute attention to detail. They must be diligent, accurate, efficient, and possess a strong work ethic. The ability to prioritize tasks in a fast-paced environment, analyze issues independently, and work with a high degree of autonomy is crucial. The candidate should also be exceptionally well-organized and adaptable. This position reports directly to the Division Manager. The final salary and offer components are subject to additional approvals based on UC policy. Your placement within the salary range is dependent on a number of factors including your work experience and internal equity within this position classification at UCSF. For positions that are represented by a labor union, placement within the salary range will be guided by the rules in the collective bargaining agreement. The salary range for this position is $29.05 - $53.50 (Hourly Rate). To learn more about the benefits of working at UCSF, including total compensation, please visit: ***************************************************************************** Required Qualifications * Bachelor's degree in related area and / or equivalent experience / training * Minimum 1+ years directly relevant experience required. * Ability to use sound judgment in responding to issues and concerns. * Solid communication and interpersonal skills to communicate effectively with all levels of staff verbally and in writing. * Solid organizational skills and ability to multi-task with demanding timeframes. * Working knowledge of common organization-specific and other computer application programs. * Ability to use discretion and maintain confidentiality. Preferred Qualifications N/A

Under the general direction of the Administrative Operations Manager, Administrative Officer II provides high-level administrative and operational support for Hematology faculty. This position delivers executive-level assistance, including managing calendars, planning travel, coordinating events, and communicating with internal and external stakeholders. The role also supports faculty labs with procurement and reimbursements while juggling multiple tasks and projects simultaneously. The Administrative Officer II serves as a key liaison across clinical, academic, and administrative functions, streamlining workflows and ensuring smooth departmental operations. Responsibilities include acting as the gatekeeper for faculty, organizing ad hoc committees and working groups, handling sensitive communications with discretion, and maintaining a comprehensive database of faculty initiatives to ensure timely completion of all assignments and deadlines. The Administrative Officer II also plays a central role in purchasing, financial, and operational processes, including managing BearBuy requisitions, troubleshooting issues with Supply Chain Management or Procurement, coordinating large capital expenditures, processing travel and reimbursement requests, and overseeing TEV submissions. In addition, the position provides coverage and compensation support, such as submitting one-time payment requests for overnight faculty phone coverage and fellow moonlighting payments. The role includes planning and executing both virtual and in-person meetings, retreats, and symposia, managing logistics such as venues, A/V, catering, attendee communication, and on-site setup. Finally, Administrative Officer II collaborates with IT to troubleshoot technology issues, coordinates equipment orders and replacements, and works closely with the Operations Manager to implement effective solutions, ensuring that faculty can focus on their clinical, research, and teaching responsibilities. The final salary and offer components are subject to additional approvals based on UC policy. Your placement within the salary range is dependent on a number of factors including your work experience and internal equity within this position classification at UCSF. For positions that are represented by a labor union, placement within the salary range will be guided by the rules in the collective bargaining agreement. The salary range for this position is $29.05 - $53.50 (Hourly Rate). To learn more about the benefits of working at UCSF, including total compensation, please visit: ***************************************************************************** Required Qualifications * Bachelor's degree in related area and / or equivalent experience / training. * One or more years of related experience * Ability to work and orient across all UCSF Medical Center locations. * Demonstrated professional experience in a related role. * Proven expertise in customer engagement and complex problem resolution. * Advanced financial and analytical acumen, including hands-on budget development and management. * Advanced proficiency in Microsoft Office, including: Word (advanced formatting, mail merge), Outlook (calendar and task management), Excel (complex multi-sheet workbooks, linked formulas, pivot tables) * Exceptional written and verbal communication skills, with the ability to engage effectively with diverse stakeholders at all organizational levels. * Highly developed organizational and time-management skills, with a proven ability to manage competing priorities and meet aggressive deadlines. * Meticulous attention to detail, with a demonstrated track record of independently managing multiple projects from initiation through completion. * Strong judgment and decision-making skills in addressing sensitive or complex issues. * Self-directed and strategic, with the ability to establish objectives, anticipate challenges, and adapt to changing priorities. * Proficient in utilizing organization-specific and enterprise-level computer applications. * Demonstrated ability to exercise discretion and maintain strict confidentiality. Preferred Qualifications * UCSF experience, including use of Peoplesoft, MyReports, BearBuy, MyExpense, PeopleConnect and other financial applications. * Three to five years academic administrative experience (working in an educational or medical environment), including meeting / event planning and coordinating multiple complex schedules.

Who We Are Founded in 1965, UC Irvine is a member of the prestigious Association of American Universities and is ranked among the nation's top 10 public universities by U. S. News & World Report. The campus has produced five Nobel laureates and is known for its academic achievement, premier research, innovation and anteater mascot. Led by Chancellor Howard Gillman, UC Irvine has more than 36,000 students and offers 224 degree programs. It's located in one of the world's safest and most economically vibrant communities and is Orange County's second-largest employer, contributing $7 billion annually to the local economy and $8 billion statewide. To learn more about UC Irvine, visit www. uci. edu. The Department of Medicine is comprised of 11 divisions representing various subspecialties. The Division of Hospital Medicine & Palliative Medicine delivers high-acuity, multidisciplinary care across the enterprise and supports a growing faculty base engaged in clinical, research, and academic missions. The administrative team provides critical infrastructure to support faculty operations, clinical scheduling, onboarding, academic actions, and institutional compliance, ensuring the division's continued success and growth. Your Role on the Team Under the general supervision of the Division Administrator for the Division of Hospital Medicine & Palliative Medicine, the Administrative Officer II (AO2) provides high-level administrative support to Division Leadership and plays a key role in managing a variety of operational functions. The AO2 is responsible for coordinating academic personnel actions, overseeing the onboarding of faculty and Advanced Practice Providers (APPs), scheduling and coordinating learner rotations and evaluations, managing provider profiles and compliance, and contributing to strategic planning efforts. Additionally, the AO2 serves as a liaison between division leadership and administrative staff, ensuring smooth communication and efficient operations. The AO2 also supports clinical operations by assisting with faculty clinic scheduling, including the creation, modification, and closure of clinic templates based on approved time off and clinical assignments. The position monitors clinical productivity across division sites, tracks performance against established benchmarks, and escalates any issues to the Division Administrator as necessary. In addition, the AO2 plays a vital role in the seamless onboarding of new faculty and APPs, ensuring that all operational and systems readiness requirements are met. By collaborating with other administrative staff, the AO2 helps maintain operational continuity, streamline workflows, and improve administrative processes across the division, contributing to the overall efficiency of day-to-day operations. What It Takes to be Successful Required: Ability to gather, organize, and analyze operational and scheduling information to support clinical and academic programs. Excellent written and verbal communication skills with the ability to clearly convey complex information to diverse stakeholders. Proficiency using Microsoft Office and database tools (e. g. , Excel, Outlook, and institutional systems such as EPIC, Tableau, or DSS). Demonstrated ability to prioritize tasks, work under pressure, and manage multiple assignments in a high-volume environment. Ability to adapt to changing priorities. Ability to function as a member of a team. Intermediate knowledge and understanding of internal control practices and their impact on protecting University resources. Experience maintaining or updating institutional data such as provider profiles, clinic templates, or reporting dashboards. Bachelor's degree in related area and / or equivalent experience / training Minimum of two years of administrative experience in an academic institution. Preferred: Strong working knowledge of UC administrative policies, reimbursement processes, and clinical operations workflows. Experience developing and managing budgets, researching variances and presenting recommendations for resolution. Experience developing and managing budgets, researching variances and presenting recommendations for resolution. Experience developing and managing budgets, researching variances and presenting recommendations for resolution. Total Compensation In addition to the salary range listed below, we offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our compensation practices and benefits. Conditions of Employment: The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment: Background Check and Live Scan Employment Misconduct* Legal Right to work in the United States Vaccination Policies Smoking and Tobacco Policy Drug Free Environment *Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer. The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements. California Child Abuse and Neglect Reporting Act E-Verify Pre-Placement Health Evaluation Details of each policy may be reviewed by visiting the following page - *********** uci. edu/new-hire/conditions-of-employment. php Closing Statement: The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC Anti-Discrimination Policy. We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming. UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at ************** or eec@uci. edu. Consideration for Work Authorization Sponsorship Must be able to provide proof of work authorization

Who We Are UCI Health is the clinical enterprise of the University of California, Irvine, and the only academic health system based in Orange County. UCI Health is comprised of its main campus, UCI Medical Center, a 459-bed, acute care hospital in in Orange, Calif. , four hospitals and affiliated physicians of the UCI Health Community Network in Orange and Los Angeles counties and ambulatory care centers across the region. Listed among America's Best Hospitals by U. S. News & World Report for 23 consecutive years, UCI Medical Center provides tertiary and quaternary care and is home to Orange County's only National Cancer Institute-designated comprehensive cancer center, high-risk perinatal/neonatal program and American College of Surgeons-verified Level I adult and Level II pediatric trauma center, gold level 1 geriatric emergency department and regional burn center. UCI Health serves a region of nearly 4 million people in Orange County, western Riverside County and southeast Los Angeles County. To learn more about UCI Health, visit www. ucihealth. org. Your Role on the Team Position Summary: Responsible for the Facilities, Planning Administration, EH&S, and Emergency Management administrative support to include dispatching of trouble calls in our work order system, coordination of conference room reservations, process of purchase orders, generation of work orders for EOC and Fire Marshal rounds, data management support and inventory management support. Responds to customer service issues and prepares a variety of reports as needed. What It Takes to be Successful Required Qualifications: Strong knowledge of MS Office products to include Excel, Access, PowerPoint and Word Must possess the skill, knowledge and ability essential to the successful performance of assigned duties Must demonstrate excellent customer service skills Excellent written and verbal communication skills in English Ability to manage multiple concurrent projects and maintain a work pace appropriate to the workload Ability to establish and maintain effective working relationships across the Health System Ability to complete work assignments under time limitations and multiple deadlines in an environments with frequent interruptions. Ability to respond with flexibility, organization, and efficiency to occasional changes in task focus and meet deadlines in a timely manner, while maintaining a positive attitude Ability to act independently to solve problems and develop recommendations Preferred Qualifications: Knowledge of University and Medical Center Policies Call Center/Dispatch experience in a fast-paced environment 3 to 5 years' experience in a related field Total Compensation We offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our compensation practices and benefits. Conditions of Employment: The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment: Background Check and Live Scan Employment Misconduct* Legal Right to Work in the United States Vaccination Policies Smoking and Tobacco Policy Drug Free Environment *Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer. The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements. California Child Abuse and Neglect Reporting Act E-Verify Pre-Placement Health Evaluation Details of each policy may be reviewed by visiting the following page: *********** uci. edu/new-hire/conditions-of-employment. php Closing Statement: The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC Anti-Discrimination Policy. We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming. UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact UCI's Employee Experience Center (EEC) at eec@uci. edu or at **************, Monday - Friday from 8:30 a. m. - 5:00 p. m. Consideration for Work Authorization Sponsorship Must be able to provide proof of work authorization

UCI Health is the clinical enterprise of the University of California, Irvine, and the only academic health system based in Orange County. UCI Health is comprised of its main campus, UCI Medical Center, a 459-bed, acute care hospital in in Orange, Calif., four hospitals and affiliated physicians of the UCI Health Community Network in Orange and Los Angeles counties and ambulatory care centers across the region. Listed among America's Best Hospitals by U.S. News & World Report for 23 consecutive years, UCI Medical Center provides tertiary and quaternary care and is home to Orange County's only National Cancer Institute-designated comprehensive cancer center, high-risk perinatal/neonatal program and American College of Surgeons-verified Level I adult and Level II pediatric trauma center, gold level 1 geriatric emergency department and regional burn center. UCI Health serves a region of nearly 4 million people in Orange County, western Riverside County and southeast Los Angeles County. To learn more about UCI Health, visit ****************** Responsibilities Position Summary: Responsible for the Facilities, Planning Administration, EH&S, and Emergency Management administrative support to include dispatching of trouble calls in our work order system, coordination of conference room reservations, process of purchase orders, generation of work orders for EOC and Fire Marshal rounds, data management support and inventory management support. Responds to customer service issues and prepares a variety of reports as needed. Qualifications Required Qualifications: * Strong knowledge of MS Office products to include Excel, Access, PowerPoint and Word * Must possess the skill, knowledge and ability essential to the successful performance of assigned duties * Must demonstrate excellent customer service skills * Excellent written and verbal communication skills in English * Ability to manage multiple concurrent projects and maintain a work pace appropriate to the workload * Ability to establish and maintain effective working relationships across the Health System * Ability to complete work assignments under time limitations and multiple deadlines in an environments with frequent interruptions. Ability to respond with flexibility, organization, and efficiency to occasional changes in task focus and meet deadlines in a timely manner, while maintaining a positive attitude * Ability to act independently to solve problems and develop recommendations Preferred Qualifications: * Knowledge of University and Medical Center Policies * Call Center/Dispatch experience in a fast-paced environment * 3 to 5 years' experience in a related field Total Compensation We offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our compensation practices and benefits. Conditions of Employment: The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment: * Background Check and Live Scan * Employment Misconduct* * Legal Right to Work in the United States * Vaccination Policies * Smoking and Tobacco Policy * Drug Free Environment * Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer. The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements. * California Child Abuse and Neglect Reporting Act * E-Verify * Pre-Placement Health Evaluation Details of each policy may be reviewed by visiting the following page: ******************************************************** Closing Statement: The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC Anti-Discrimination Policy. We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming. UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact UCI's Employee Experience Center (EEC) at *********** or at **************, Monday - Friday from 8:30 a.m. - 5:00 p.m.

Who We Are Founded in 1965, UC Irvine is a member of the prestigious Association of American Universities and is ranked among the nation's top 10 public universities by U. S. News & World Report. The campus has produced five Nobel laureates and is known for its academic achievement, premier research, innovation and anteater mascot. Led by Chancellor Howard Gillman, UC Irvine has more than 36,000 students and offers 224 degree programs. It's located in one of the world's safest and most economically vibrant communities and is Orange County's second-largest employer, contributing $7 billion annually to the local economy and $8 billion statewide. To learn more about UC Irvine, visit www. uci. edu. Your Role on the Team Duties include, but are not limited to: Provide comprehensive executive administrative support, including managing complex calendars, coordinating high-level meetings/events, handling travel, purchasing, reimbursements, and monitoring office-wide inboxes. Independently manage small- to medium-scale administrative and analytical projects, prepare briefing materials, talking points, reports, and confidential documents for executive leadership. Coordinate logistics for meetings, conferences, and special events, including facilities, vendors, caterers, and onsite support; manage conference room calendars and reservations. Serve as a trusted liaison to faculty, staff, donors, invited guests, and university VIPs, handling sensitive communications with discretion and diplomacy; act as backup to the Vice Chancellor's Executive Assistant as needed. What It Takes to be Successful Required: Demonstrated experience providing high-level administrative or executive support in a complex organization, handling confidential and sensitive matters with discretion. Strong organizational and multitasking skills with the ability to independently prioritize competing demands and meet tight deadlines. Proven ability to draft, edit, and prepare professional documents, reports, presentations, and briefing materials. Excellent interpersonal and communication skills, with the ability to work effectively with senior leadership and external stakeholders. Ability to read, write, and follow written and oral instructions in English. Preferred: Experience supporting executive leadership in higher education, healthcare, or similarly complex institutional environments. Comfort working with donors, high-profile guests, and VIPs in formal and high-visibility settings. Experience coordinating events, committees, or cross-functional initiatives, including analytical or policy-related projects. Familiarity with developing efficient administrative systems for tracking initiatives, communications, and assignments. Total Rewards In addition to the salary range listed below, we offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our compensation practices and benefits. $31. 47/hour - $37. 38/hour Conditions of Employment: The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment: Background Check and Live Scan Employment Misconduct* Legal Right to work in the United States Vaccination Policies Smoking and Tobacco Policy Drug Free Environment *Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer. The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements. California Child Abuse and Neglect Reporting Act E-Verify Pre-Placement Health Evaluation Details of each policy may be reviewed by visiting the following page - *********** uci. edu/new-hire/conditions-of-employment. php TEMPORARY EMPLOYMENT This is a temporary employment recruitment reporting to the UCI Temporary Employment Services (TES) Department. Interviewing and hiring is based on internal hiring needs and how well the candidate's experience matches the assignment requirements. Certain temporary assignments may require clearance of a health physical or require a valid California Driver's License for driving university vehicles. The majority of our temporary positions are Monday - Friday, 8:00 a. m. - 5:00 p. m. We also have occasional part-time, weekend, and evening hours available, depending on the assignment. Comprehensive benefits options are also available for temporary employees, including paid vacation, holidays, and sick leave. Please note that we recruit for this position on an on-going basis to build a talent pool of potential candidates. When a position becomes available, we will review applicants at that time. Due to the volume of applications that we receive, only those candidates selected for interviews will be contacted. Thank you for your interest in employment with UCI Temporary Employment Services. PARKING INFORMATION All visitors, staff, and students are required to purchase parking permits to park on UCI property. If you plan to commute to work via your personal vehicle, I encourage you to review the parking requirements of your work location and parking rates on the UC Irvine Parking and Transportation website Closing Statement: The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC Anti-Discrimination Policy. We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming. UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at ************** or eec@uci. edu. Consideration for Work Authorization Sponsorship Must be able to provide proof of work authorization