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Administrative Assistant jobs at Stantec - 3905 jobs
Project Manager - Shadow Flicker/Environmental Assessment
Stantec Inc.
Administrative assistant job at Stantec
Grounded in safety, quality, and ethics, our experts lead their fields with dedication, a creative spirit, and a vision for growth. We draw from more than 20 technical specialties worldwide and are devoted to fostering a community of diverse talents, backgrounds, and expertise. Here, you can apply your passion and collaborate with top environmental professionals on work that's vital to our clients and the communities they serve. Join a team that's naturally committed to the environment. Your Opportunity Stantec's Environmental Services practice seeks a Project Manager (Renewable Energy) to provide project management, environmental regulatory, and permitting services with a focus on Shadow Flicker & Environmental Compliance of renewable energy projects. You will lead efforts to assess, manage, and mitigate shadow flicker impacts from wind turbines for our clients' proposed wind energy developments. You will also manage cross-functional efforts to assist our wind, solar and battery energy storage clients in successfully permitting at the local, state, and federal levels. You'll play a key role in renewable energy project permitting, client and agency engagement and client development, ensuring our clients projects meet environmental standards and community expectations. Key Responsibilities * Lead and manage shadow flicker assessments across multiple wind energy projects. * Oversee modeling and analysis using tools such as WindPRO, ArcGIS, or similar software applications. * Coordinate with our clients' engineering, siting, and permitting teams to optimize turbine layouts. * Develop and implement mitigation strategies in collaboration with clients. * Prepare and review technical documentation for shadow flicker impacts, renewable energy permitting, and public consultation. * Present at public meetings and appear as expert witness for shadow flicker projects. * Serve as the primary point of contact for shadow flicker-related inquiries from existing and potential clients. * Collaborate with internal team or sector leaders, such as the renewable energy group, to expand opportunities and client base. * Identify and pursue environmental permitting projects, programs and opportunities with a focus on the Midwest Region * Support client relationship, business development and marketing activities * Monitor evolving regulations and industry best practices related to shadow flicker and other renewable energy project impacts. Your Capabilities and Credentials * Proven project management experience, including cross-functional coordination and stakeholder engagement. * Proficiency in shadow flicker modeling and GIS software applications. * Strong communication, leadership, and technical writing skills. * Possess a valid driver's license with a good driving record. Education and Experience * Bachelor's degree in environmental science, Renewable Energy, Engineering, or related field (master's preferred). * 5+ years of experience in wind energy, renewable energy environmental permitting, or impact assessment. * Experience with USACE, FERC, USFWS and DOTs on NEPA requirements and processes. * Experience with state and local-level permitting and public consultation processes. * Experience in managing shadow flicker wind projects preferred. * Familiarity with other environmental impact areas (e.g., noise, natural resources, visual impacts). Typical office environment working with computers and remaining sedentary for long periods of time. Might be required to attend public information meetings and permit/regulatory hearings. This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice. About Stantec Stantec is a global leader in sustainable engineering, architecture, and environmental consulting. The diverse perspectives of our partners and interested parties drive us to think beyond what's previously been done on critical issues like climate change, digital transformation, and future-proofing our cities and infrastructure. We innovate at the intersection of community, creativity, and client relationships to advance communities everywhere, so that together we can redefine what's possible. \#StayInquisitive Primary Location: United States | KS | Overland Park Organization: 2277 EnvSvcs-US Great Lakes West-Overland Park KS Employee Status: Regular Business Justification: New Position Travel: No Schedule: Full time Job Posting: 08/08/2025 04:08:32 Req ID: 1001638 \#additional Stantec provides equal employment opportunities to all qualified employees and applicants for future and current employment and prohibit discrimination on the grounds of race, colour, religion, sex, national origin, age, marital status, genetic information, disability, sexual orientation, gender identity or gender expression. We prohibit discrimination in decisions concerning recruitment, hiring, referral, promotion, compensation, fringe benefits, job training, terminations or any other condition of employment. Stantec is in compliance with laws and regulations and ensures equitable opportunities in all aspects of employment. At Stantec we are committed to ensuring our recruitment process is accessible to all. If you require reasonable adjustments to be made during the recruitment process then please inform a member of our Talent Acquisition team.$43k-58k yearly est. 60d+ agoExecutive Personal Assistant
Atlas Search
Greenwich, CT jobs
Our client is a reputable Investment Firm located in Greenwich. They are looking for an EA/PA to support one of their senior executives. This role sits on-site in the office Monday-Friday. Principal Responsibilities: · Maintain complex executive's calendars by scheduling, coordinating, and updating meetings · Coordinate travel arrangements including domestic and international airfare (both commercial and private), ground transportation, hotel accommodations, and dining reservations · Answer phone calls, record messages, and transfer calls as needed · Book personal appointments and travel as needed · Update and maintain Excel spreadsheets · Ad hoc projects Requirements: · A completed Bachelor's degree · 5+ years of EA/PA experience, supporting high profile executives · Must have experience supporting a UHNWI · A plus if coming from a high end hospitality/service brand The annual base salary range is $120,000 to $150,000. Actual compensation offered to the successful candidate may vary from posted hiring range based upon geographic location, work experience, education, and/or skill level, among other things. Details about eligibility for bonus compensation (if applicable) will be finalized at the time of offer.$120k-150k yearly 18h agoAdministrative Assistant
LHH
Arcadia, CA jobs
Administrative Assistant - Property Management Background We are seeking a highly organized and detail-oriented Administrative Assistant to support corporate office operations within the property management industry. This role is ideal for a proactive professional who thrives in a fast-paced environment and can manage a mix of traditional administrative tasks alongside compliance and reputation management responsibilities. Strong Excel skills and exceptional organizational abilities are essential. Key Responsibilities Administrative Support Provide general administrative support to the corporate team. Prepare reports, memos, letters, and other documents as needed. Maintain organized filing systems, both electronic and physical. Compliance & Licensing Obtain and renew DBAs (Doing Business As) and business licenses for all applicable properties and entities. Track renewal deadlines to ensure compliance with local, county, and state regulations. Communicate with city and county agencies to resolve licensing or regulatory issues. Reputation & Online Presence Management Monitor and respond to Yelp reviews professionally, maintaining company voice and brand standards. Track review trends and share insights with executive and regional management. Collaborate with leadership to address recurring concerns reflected in online feedback. Other Duties Assist with special projects and support other departments as needed. Coordinate elevator renewals, certifications, and troubleshoot operational issues with service providers. Oversee fire extinguisher inspections and compliance across all company locations. Manage laundry service contracts, maintenance, and renewals across company sites. Serve as primary point of contact for vendors, handling communications, negotiating agreements, and ensuring timely service delivery. Qualifications 2+ years of administrative or office management experience preferred. Prior experience in property management or real estate industry a plus. Strong written and verbal communication skills. Excellent organizational skills and attention to detail. Ability to manage multiple priorities and meet deadlines. Proficient in Microsoft Office Suite, especially Excel. Familiarity with Yelp, Google Reviews, or similar platforms is a plus. What We Offer Competitive compensation Medical, dental, and vision insurance Paid time off and holidays Compensation: $25 to $28 per hour Benefit offerings: include medical, dental, vision, additional voluntary benefits, 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria. Equal Opportunity Employer/Veterans/Disabled To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to ******************************************* The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: • The California Fair Chance Act • Los Angeles City Fair Chance Ordinance • Los Angeles County Fair Chance Ordinance for Employers • San Francisco Fair Chance Ordinance$25-28 hourly 18h agoAdministrative Assistant
The State Group
Toledo, OH jobs
CONSTRUCTION IS LEADING THE WORLD IN CAREER OPPORTUNITIES…AND THOSE OPPORTUNITIES CAN BE FOUND AT THE STATE GROUP. The State Group's family of companies is experiencing exponential growth through investing in our people, innovation, and technology. Since 1961, our 3,500+ professionals in North America have provided comprehensive multi-trade industrial contracting services that include Electrical, Mechanical, and Civil on a single-source basis. We have tremendous opportunities for driven leaders looking for a high-energy career. The State Group is seeking an Administrative Assistant for the project site in Perrysburg, Ohio. This position reports directly to the Project Manager. This is a temporary position expected to last 18 months, with the possibility of extension based on business needs and performance. BENEFITS OF WORKING WITH US This position is an integral part of our success and provides opportunities for advancement. 100% PAID medical, dental, and vision insurance. Paid time off, including vacation, sick days, and holidays. 401(k) Retirement Plan with company match and immediate vesting. Competitive compensation, annual pay increases, and bonuses. State embraces and encourages workplace diversity. WHAT YOU WILL DO Provide essential administrative and logistical support. Manage project documentation and correspondence. Coordinate meetings and track daily time. Prepare reports and process invoices/financials. Maintain digital and physical records. Act as a crucial liaison for the Project Manager. Ensure smooth daily operations and compliance. WHAT YOU NEED TO JOIN OUR TEAM 1+ years of clerical experience required. Construction industry experience preferred. Proficiency in Microsoft Office Suite (Outlook, Word, Excel). Experience with Bluebeam preferred. Excellent written and verbal communication skills. Ability to prioritize and manage deadlines effectively. Exceptional attention to detail and accuracy. Effectively work with diverse personalities and communication styles. Strong problem-solving skills and organizational skills Exceptional communication and negotiation skills Adaptable in a fast-paced environment. To learn more about our organization, visit our website at ******************* The State Group is an Equal Opportunity Employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, disability, or protected veteran status. Reasonable accommodations are available upon request for applicants with disabilities. If you require a reasonable accommodation during the application process, please email ***********************.$31k-39k yearly est. 4d agoOffice Administrative Assistant
LHH
Cincinnati, OH jobs
Administrative Assistant / Office Administrator The Administrative Professional provides essential support to the property management team, ensuring smooth operations across office functions, tenant communications, and financial processes. This role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. This position is temp to hire and will pay between $20 and $22/hr. Responsibilities Assist the Property Manager with day-to-day administrative tasks, including scheduling, correspondence, and document preparation. Serve as a point of contact for tenants, addressing inquiries and coordinating service requests promptly and professionally. Maintain accurate records and files related to leases, vendor contracts, and compliance documentation. Support office operations by managing supplies, handling mail, and coordinating with vendors for maintenance and repairs. Process accounts payable, including invoice review, coding, and submission for approval, ensuring timely and accurate payments. Prepare reports and summaries as requested by the Property Manager, including occupancy, expense tracking, and budget updates. Assist with tenant communications such as notices, newsletters, and event coordination. Perform other administrative duties as needed to support the property management team. Qualifications Previous experience in administrative support, preferably in property management or a related field. Strong proficiency in Microsoft Office Suite and familiarity with property management software is a plus. Excellent organizational and time management skills with the ability to prioritize tasks effectively. Strong communication and interpersonal skills for working with tenants, vendors, and team members. Basic understanding of accounts payable processes and financial recordkeeping. If you are qualified and interested in learning more, please apply now.$20-22 hourly 18h agoAdministrative Assistant
Robert Half
New York, NY jobs
Construction company in Maspeth, Queens is currently seeking an Administrative Assistant/Receptionist to join their dynamic team. In the role, you will answer phones, order office supplies, maintain common areas, assist the accounting team by inputting invoices into QuickBooks, assisting estimators with processing proposals, coordinate and schedule appointments for installations, request, update and furnish required COI's and more. This is an integral position to the company, and we are seeking an eager and hardworking administrative professional to join the team. Solid MS Office experience and QuickBooks are required and at least 2+ years of experience working in a fast-paced environment is required! The ideal candidate will have previous administrative experience in Construction. Position is commutable by bus or car. This role is onsite M-F from 9-5 pm.. A great environment and growth are offered!$33k-43k yearly est. 1d agoAdministrative Assistant
Motion Recruitment
Urban Honolulu, HI jobs
The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role. Responsibilities Handle and coordinate active calendars Greet visitors, handles incoming calls and performs general administrative duties. May also assist other administrative staff with overflow work, including word processing, data entry and internet research tasks. Takes messages for department personnel. Provides callers with company information as needed. May also assist with other clerical duties such as mail sorting and overnight packages. Professional customer-service approach is expected. Excellent verbal and written communication skills are required. Qualifications Entry-mid level experience Can-do attitude Approachable and customer service oriented Detail oriented Strong ability to multi-task Responsible and able to work independently$28k-35k yearly est. 18h agoAdministrative Assistant
Accounting Career Consultants, ACC Construction, ACC Legal & HR Career Consultants
Saint Louis, MO jobs
Why This Is a Great Opportunity This is a great entry-to-mid level administrative role with a stable commercial real estate company known for a laid-back, professional environment. The team values organization, attention to detail, and reliability-and they actually support work-life balance. You'll get exposure to a well-run office, consistent processes, and long-term stability. Perks include half days on Fridays and solid benefits, making this a role people tend to stay in. Key Responsibilities • Provide general administrative support to the office • Manage physical and digital files • Maintain and update data and records • Assist with day-to-day office coordination • Support team members with organization and documentation as needed Qualifications • Strong written communication skills • Proficient with Microsoft Office • Highly organized and detail oriented • Ability to multitask and prioritize effectively • Comfortable working independently and as part of a team Preferred (Not Required) • Prior administrative experience • Experience in a legal or commercial real estate office Benefits & Culture Highlights • Stable, long-standing commercial real estate firm • Laid-back, professional office environment • Half days on Fridays • Competitive benefits package • Consistent hours and strong work-life balance #30591$30k-38k yearly est. 1d agoPart-time Office/Administrative Assistant
Mack & Associates, Ltd.
Chicago, IL jobs
A well-established and highly regarded realty company in Chicago is seeking a part-time Office/Administrative Assistant to join their dynamic team. This is a temporary opportunity (2-4 months) offering $20/hour, 20-25 hours per week, and a consistent schedule. The role is fully on-site within a collaborative, fast-paced office environment and offers potential to convert to a permanent position. Mack & Associates provides benefits including medical coverage, PTO, and a 401(k). Responsibilities of the Part-time Office/Admin Assistant: Provide general office and administrative support to keep daily operations running smoothly Order and manage office supplies and snacks Maintain a clean, organized kitchen and common areas Support employee onboarding and offboarding processes Partner with the IT team on basic technical needs Manage office vendors and service providers Assist with office equipment issues (such as copy machines) Play a key role in keeping the office organized, efficient, and on track Qualifications of the Part-time Office/Admin Assistant: At least 1 year of relevant office or administrative experience (2-3 years preferred) Prior experience in office administration, coordination, or HR-related tasks Real estate industry experience is a plus, but not required Strong organizational skills with keen attention to detail Ability to multitask and adapt quickly in a changing environment Proactive, solution-oriented mindset (Type A personalities thrive in this role) Excellent communication and interpersonal skills Reliable, professional, and highly organized B-1$20 hourly 4d agoAdministrative Assistant
Appleone
Shreveport, LA jobs
Administrative Assistant Pay: $16 - $18 per hour Full-Time | On-Site About the Role: We're looking for a dependable and motivated Administrative Assistant to join our growing team! In this role, you'll be the backbone of our daily operations-helping keep our office organized, efficient, and running smoothly. Key Responsibilities: Answer and direct incoming phone calls in a professional manner Schedule and coordinate appointments, meetings, and conference calls Prepare, organize, and maintain accurate records and documents Support office staff with general administrative and clerical tasks Make Collection calls Some Billing Communicate effectively with internal teams and external clients What You'll Bring: Proficiency in Microsoft Office Suite (Word, Excel, Outlook) Strong organizational and time management skills Excellent written and verbal communication abilities Ability to multitask and prioritize in a fast-paced environment Positive attitude and team-oriented mindset Why Join Us: You'll be part of a supportive team where your contributions make an impact every day. We value reliability, attention to detail, and a proactive approach to problem-solving. Ready to Launch Your Career? Apply today at **************** Equal Opportunity Employer / Disabled / Protected Veterans The Know Your Rights poster is available here: *********************************************************************************** The pay transparency policy is available here: ******************************************************************************************** For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required. We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team. AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. ********************************************** Contents/E-Verify_Participation_Poster_ES.pdf We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.$16-18 hourly 1d agoLitigation Secretary - Aviation
Adams & Martin Group
Los Angeles, CA jobs
A leading legal team is seeking a seasoned Litigation Secretary to provide high-level support in a fast-paced, paperless environment. This role is ideal for a proactive, detail-driven professional who excels at managing complex litigation tasks, anticipating attorney needs, and ensuring seamless workflow across the practice. Key Responsibilities & Requirements: * Prepare, proofread, and revise complex litigation documents, pleadings, and correspondence with exceptional accuracy * File documents with state and federal courts, including electronic court filing systems * Manage attorney calendars, including hearings, depositions, meetings, and court deadlines * Maintain organized electronic case files and assist paralegals with records management * Handle administrative tasks such as billing, expense reports, travel arrangements, and client reporting * Minimum 5 years of litigation secretary/assistant experience with strong Microsoft Office proficiency; iManage/FileSite preferred * Strong communication skills, discretion with confidential information, and the ability to work independently in a paperless workflow Please submit your resume in MS Word format for immediate and confidential consideration. All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. Job Reference: JN -012026-413051$39k-46k yearly est. 1d agoAdministrative Assistant
Ashcraft and Gerel
Charleston, SC jobs
Ashcraft & Gerel LLP is a growing multi-state law firm with a 70-year legacy, is looking for a full-time Administrative Assistant to join our highly reputable team in our Charleston office. Key Responsibilities: Right-Hand Support: Provide essential support to the Firm's owners, acting as their primary assistant and point of contact. Office Management: Assist with the day-to-day management of the office, including maintaining a clean and organized workspace, monitoring and replenishing office supplies, and handling inbound and outbound mail Travel Arrangements: Coordinate travel arrangements for the owners, including booking flights, accommodations, and transportation as necessary. Calendar Management: Manage and maintain the owners' calendars, scheduling appointments, meetings, and conferences. Client Interaction: Greet and assist clients and visitors in a professional and welcoming manner. Documentation: Assist with document preparation, including typing, formatting, and proofreading. Misc. Administrative Tasks: Provide additional office tasks and administrative support as needed. Qualifications: Minimum of 1 years of professional experience in a similar role. Proficient in Microsoft Office Suite (Word, Excel, Outlook). Strong organizational skills with an eye for detail. Excellent communication and interpersonal skills. Ability to handle multiple tasks and prioritize effectively in a fast-paced environment. Dependable and punctual. A proactive, quick learner. Previous administrative / executive assistant experience a plus. Job Type: Full-time, non-exempt Benefits & Perks: Healthcare, dental, vision PTO & holidays Retirement plan Professional development How to Apply Submit resume and cover letter. Equal Opportunity Statement Ashcraft & Gerel LLP is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Employment decisions are made without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information, veteran status, or any other protected characteristic as outlined by federal, state, or local laws.$27k-38k yearly est. 1d agoAdministrative Assistant
Appleone
Ontario, CA jobs
Campus Support Coordinator | Full-Time | On-Site We're a mission-driven organization focused on training the next generation of skilled trades professionals and creating real pathways to opportunity. We're hiring a Campus Support Coordinator to be the heartbeat of our campus. This role is highly people-facing and hands-on-you'll be the first point of contact for students, staff, and partners, while keeping daily operations organized and moving smoothly. What you'll do Serve as the front-line contact in person and by phone Support day-to-day campus operations, scheduling, and administration Manage digital documents and workflows using tools like Docusign and Google Workspace Support onboarding for students and staff Assist with campus communications, flyers, emails, and outreach using Canva Jump in where needed to support a fast-moving, collaborative team What we're looking for 2+ years of administrative, operations, or support experience Experience in nonprofit, education, or workforce development strongly preferred Strong communication skills and attention to detail Comfortable working in a people-heavy, in-person environment Organized, adaptable, and service-oriented Equal Opportunity Employer / Disabled / Protected Veterans The Know Your Rights poster is available here: *********************************************************************************** The pay transparency policy is available here: ******************************************************************************************** For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required. We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team. AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. ********************************************** Contents/E-Verify_Participation_Poster_ES.pdf We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.$36k-45k yearly est. 1d agoAdministrative Assistant
Abraxas Youth Family Services
Chicago, IL jobs
Administrative Assistant As an Administrative Assistant, you will perform administrative, clerical and routine billing and accounting activities for a program or facility and provides administrative support to the administrative office. Job Type: Full-time Let's Change Lives Together. Benefits & Perks: We provide a competitive and comprehensive benefits program that offers the protection, peace of mind and flexibility designed to support you - both at home and at work. Medical & Dental & Vision Insurance Flexible Spending Accounts Basic Life & Short-Term Disability Insurance 401(k) Savings Plan Life Assistance Program (LAP) Tuition Assistance Program Paid Time Off (PTO) * Paid Holidays * Paid Training Advancement Opportunities Who We Are: Abraxas Youth & Family Services is a national nonprofit human services provider dedicated to Building Better Futures for at-risk youth, adults, and families. Our diversified array of services includes alternative education, outpatient counseling, in-home services, shelter, detention, residential treatment and re-entry/transition services. Since 1973, Abraxas team members have positively impacted the lives of those we serve and the communities in which they live. Primary Duties and Responsibilities Assists team in promoting quality internal and external communications between the program, referral agencies and other external sources. Keeps records of invoices and support documents. Composes various daily, weekly, monthly and quarterly reports as assigned. Supports the Abraxas philosophy and mission and promotes the Seven Key Principles of care. Education and Experience: The following educational requirements are acceptable for this classification including: High school diploma or equivalent and five years of office related experience; OR Associate's degree and two years' experience; OR Bachelor's degree and no experience Job Competencies: Excellent grammar, communication and organization skills. Ability to compose and edit grammatically correct correspondence and reports. Comprehensive computer skills including knowledge of Microsoft Word, Excel and Power Point. Why Should You Consider Abraxas? At Abraxas, we celebrate the richness of our diverse employees and the communities we serve. We are actively committed to building a culture of awareness and belonging, as we strive to ensure we are a welcoming, inclusive, and culturally competent organization. As we work to make a difference in people's lives, we are dedicated to respect, equity, and the engagement of those we serve and our employees. As a Trauma-Informed Care Organization, we firmly believe in recovery and that our clients can lead fulfilling and meaningful lives, and we consider it an honor and a privilege to assist them in their journey. Whether you're looking to begin a rewarding career or you're a seasoned professional wanting a new challenge, we have a place for you and opportunities for development at all levels. At Abraxas, everything we do centers around people. That is why we are committed to providing you with competitive pay and comprehensive benefit options that help make your life easier and healthier, with a focus on providing choice when it comes to physical, emotional and financial wellness. Our benefit options meet you where you are in your life and set you up for success both in and outside of work. If you want to have a positive impact in the lives of others, come join us! Equal Opportunity Employer Abraxas Youth & Family Services, an affiliate of Apis Services Inc., offers a rewarding career for those passionate about making a difference in the lives of others. Abraxas is a great place to start your career whether you have a high school diploma or GED, military experience, some college, or a bachelor or advanced degree. If you are interested in counseling, juvenile justice, psychology, social work, teaching or just want to make a difference, we have a career path for you. About Company: Apis Services, Inc. (a wholly owned subsidiary of Inperium, Inc.) provides a progressive platform for delivering Shared Services to Inperium and its Constellation of affiliate companies. Allowing these entities to advance their mission and vision. By exploring geographical program expansion and focusing on quality outcome measures to create cost savings that result in reinvestment into the organizations stakeholders through capacity creation and employee compensation betterment. Apis Services, Inc. and affiliate's provide equal employment opportunities for all employees and applicants for employment in compliance with all federal and all applicable state and local laws and regulations, including nondiscrimination in hiring and employment. All employment decisions are made without regard to race, color, religion, gender, national origin, ancestry, age, sexual orientation, gender identity and expression, disability, genetic information, marital status, pregnancy/childbirth, veteran status or any other basis protected by law. This policy of non-discrimination and equal employment opportunities extends to every phase and aspect of hiring and employment. We are Hiring and We Want You on Our Team!$29k-35k yearly est. 1d agoAdministrative Assistant
Appleone
Costa Mesa, CA jobs
We are seeking a reliable and detail-oriented Administrative Assistant to support daily office operations in a fast-paced professional environment. This role is ideal for someone who is organized, computer-savvy, and comfortable handling multiple administrative tasks. Responsibilities Provide general administrative and clerical support Answer and direct phone calls and emails professionally Prepare, format, and edit documents using Microsoft Word and Excel Maintain accurate records, files, and data entry Assist with scheduling, calendars, and basic office coordination Support internal staff with day-to-day administrative needs Qualifications Previous administrative or office support experience preferred Strong computer skills required, including Microsoft Word and Excel Excellent organizational and time-management skills Strong written and verbal communication skills Ability to multitask and work independently Bilingual is a plus, but not required Why Join Us Stable position with growth potential Supportive team environment Opportunity to gain experience in a professional office setting If you are dependable, detail-oriented, and looking for a great administrative opportunity, apply today. Equal Opportunity Employer / Disabled / Protected Veterans The Know Your Rights poster is available here: *********************************************************************************** The pay transparency policy is available here: ******************************************************************************************** For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required. We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team. AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. ********************************************** Contents/E-Verify_Participation_Poster_ES.pdf We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.$36k-45k yearly est. 1d agoAdministrative Assistant
Affiliated Resources Group
Decatur, IL jobs
Area About the Organization Affiliated Resources Group (ARG) specializes in housing and real estate development. By coordinating the missions of its affiliated companies, ARG works to maximize opportunities for economic growth and development to enhance lives through programs that expand economic opportunities for individuals and their families. ARG affiliates develop and manage housing, administer large government programs and provide consulting services to facilitate operational and programmatic sustainability. Affiliated Resources Group's strategic objectives include long-term sustainability, growth and development, quality of life, and creating a larger community. Operating under the umbrella of ARG, affiliated companies provide affordable housing solutions and promote community and economic development through rental assistance programs, resident services, and the revitalization of neighborhoods in DeKalb County and beyond. Our history of strategically partnering with private/public entities as well as administering federal programs has positioned ARG's affiliates to successfully deliver affordable housing. We provide critical services that support the wellbeing of our clients/residents and pathways to self-sufficiency for program participants that seek to break the cycle of poverty. Connecting the Agency's larger objectives has helped ARG to thrive and expand our impact in the community. As the largest affordable housing provider in DeKalb County, we are in a unique position to address the housing needs of low-and middle-income residents. ARG maintains a working culture that supports our staff by continually improving and optimizing the Agency's organizational and operational effectiveness. The Agency continues to develop and position our team to succeed. Description Position Summary The Administrative Assistant will support the Vice President of Development by driving executive-level support to drive strategic priorities, operational excellence and departmental objectives. The Administrative Assistant manages essential priorities, initiatives and activities that advance the department's vision and coordinates cross-functional efforts to align with the company's goals. DUTIES AND RESPONSIBILITIES To perform this job successfully, an individual must be able to perform each duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the duties of the job. ESSENTIAL JOB FUNCTIONS Essential functions for this position relate to the responsibility of oversight of administrative functions of the development department including but not limited to: Analyze, compile, and research material for decision makers. Schedule meetings, make travel arrangements, and manage executive's calendar. Provide executive-level support for administrative functions and strategy alignment. Assist in creating strategic agendas for high-level meetings, events and/or planning sessions. Maintain and retain documents including routing items for approval and/or signature and to ensure that documents are saved appropriately on the file server. Direct office activities to support executives' travel schedules. Maintain a professional image at all times; handle difficult phone calls and people with poise and tact. Handle special projects as directed. ADDITIONAL JOB FUNCTIONS Provide additional reports as requested. Follow established Company policies and procedures. Use initiative but also request assistance when appropriate. Work with and assist others when possible. Always represent HDC and its affiliates in a professional manner. Keep direct supervisor informed of high priority items/transactions and potential liability exposure for each property/company. Maintain a professional and courteous work manner with all residents, vendors, contractors and fellow employees. Ensure compliance of all work-related activities in fair, ethical and consistent manner. Arrive to work on time as scheduled and prepared. Any other tasks as assigned. Position Requirements QUALIFICATIONS Minimum 3+ years providing Executive Level administrative support Must have interpersonal skills. Advanced MS Word and Intermediate MS Excel and Powerpoint experience Experience managing calendars and scheduling meetings Must possess an ability to self-manage, drive objectives and meet deadlines. Solid business acumen required, as well as, the ability to work cooperatively and collaboratively at all levels, internally and externally, to maximize performance and results. Must be forward thinking with the ability to improve operational efficiencies. Ability to multi-task and project management skills is required. Excellent communication, managerial and problem solving skills are required. Authorized to work in the United States Working knowledge of Microsoft Office Suite. Exempt/Non-Exempt Non-Exempt Full-Time/Part-Time Part-Time Number of Openings 1 Open Date 8/20/2025 Position Administrative Assistant EOE Statement We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law. Number Filled 0 This position is currently accepting applications.$29k-37k yearly est. 1d agoAdministrative Assistant
Appleone
Denver, CO jobs
We are looking for a master multi-tasker with excellent communication skills and an upbeat attitude. Candidates should be able to assist management and all visitors to the company by handling office tasks, providing polite and professional assistance via phone, mail, and e-mail, making reservations or travel arrangements, and generally being a helpful and positive presence in the workplace. To be successful as an administrative assistant, candidates should be professional, polite, and attentive while also being accurate. They should always be prepared and responsive, willing to meet each challenge directly. Administrative assistants must be comfortable with computers, general office tasks, and excel at both verbal and written communication. Most importantly, administrative assistants should have a genuine desire to meet the needs of others. Administrative Assistant Responsibilities: Handling office tasks, such as filing, generating reports and presentations, setting up for meetings, and reordering supplies. Providing real-time scheduling support by booking appointments and preventing conflicts. Making travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations. Screening phone calls and routing callers to the appropriate party. Using computers to generate reports, transcribe minutes from meetings, create presentations, and conduct research. Greet and assist visitors. Maintain polite and professional communication via phone, e-mail, and mail. Anticipate the needs of others in order to ensure their seamless and positive experience. Administrative Assistant Requirements: Associate's Degree in a related field. Prior administrative experience. Excellent computer skills, especially typing. Attention to detail. Multilingual may be preferred or required. Desire to be proactive and create a positive experience for others. The Company is proud to be an Equal Opportunity Employer. We believe in people, and we are committed to working with people of all backgrounds and connecting them with clients and companies who share our goals of diversity and inclusiveness. All qualified applicants will receive consideration for employment without regard to race, religion, ancestry, color, national origin, age, gender identity or expression, genetic information, marital status, medical condition, disability, protected veteran status, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable federal, state, or local laws. Equal Opportunity Employer / Disabled / Protected Veterans The Know Your Rights poster is available here: *********************************************************************************** The pay transparency policy is available here: ******************************************************************************************** For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required. We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team. AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. ********************************************** Contents/E-Verify_Participation_Poster_ES.pdf We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.$32k-39k yearly est. 1d agoAdministrative Assistant
Appleone
Charleston, SC jobs
A company in Charleston is seeking a highly organized and detail-oriented Administrative Assistant. The ideal candidate is proactive, professional, and capable of managing a wide range of administrative and operational tasks in a fast-paced environment. Key Responsibilities: -Provide administrative support, including calendar management, travel coordination, meeting preparation, and correspondence -Assist with financial and operational reporting using QuickBooks -Prepare presentations, documents, and spreadsheets using Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) -Coordinate internal and external communications on behalf of leadership -Organize and maintain filing systems, records, and confidential documents -Support HR, accounting, and operational tasks as needed -Serve as a point of contact for vendors, clients, and partners -Handle sensitive information with discretion Qualifications: -Experience with QuickBooks -Strong proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook) -3+ years of administrative experience -Exceptional communication and organizational skills -Ability to prioritize tasks, manage deadlines, and work independently -High degree of professionalism and discretion -Strong problem-solving skills and adaptability If this sounds like you, we would love to hear from you! Apply for this great role today! Equal Opportunity Employer / Disabled / Protected Veterans The Know Your Rights poster is available here: *********************************************************************************** The pay transparency policy is available here: ******************************************************************************************** For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required. We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team. AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. ********************************************** Contents/E-Verify_Participation_Poster_ES.pdf We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.$26k-34k yearly est. 1d agoAdministrative Assistant
Appleone
Greenville, SC jobs
Administrative Assistant 100% on site - Greenville, SC 29607 Key Responsibilities: * Direct and coordinate general administrative operations within the department. * Plan, develop, and implement clerical procedures and systems to support office efficiency. * Manage and track projects, meetings, and travel logistics. * Oversee office management, including vehicle coordination and equipment/supply inventory. * Handle incoming phone calls, resolve inquiries, or refer them to the appropriate parties. * Draft, review, and respond to routine and non-routine correspondence. Qualifications: * Proven experience in administrative support or office coordination. * Excellent communication and problem-solving skills. * Strong organizational abilities and attention to detail. * Proficiency in standard office software and tools. Equal Opportunity Employer / Disabled / Protected Veterans The Know Your Rights poster is available here: *********************************************************************************** The pay transparency policy is available here: ******************************************************************************************** For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required. We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team. AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. ********************************************** Contents/E-Verify_Participation_Poster_ES.pdf We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.$27k-34k yearly est. 1d agoBilingual Administrative Assistant
Frontline Source Group-Nationwide Staffing & Executive Search
Lewisville, TX jobs
Our client in Lewisville, Texas is has an immediate need for a Bilingual Office Coordinator in Lewisville, TX on a contract to hire basis. Company Profile: Our client is a well-established construction company known for its hands-on, collaborative work environment and long-standing reputation for quality. Bilingual Office Coordinator Role As the Bilingual Office Coordinator, you will provide administrative support to the Office Director and HR department in a fast-paced office environment. This role requires strong organization, attention to detail, and excellent communication skills. You will be responsible for handling front desk operations, assisting with employee onboarding, managing office supplies, and supporting day-to-day office operations. Greeting guests and employees in-person and via telephone Managing office supplies inventory and placing orders Ensuring office cleanliness and supervising cleaning staff Assisting HR with new hire orientations Handling employee phone inquiries and customer service requests Scanning documents into employee files Distributing PPE to field superintendents Preparing New Hire Orientation packets Managing workspace assignments and office aesthetics Distributing company property/technology and related paperwork Managing mail distribution throughout the day Supporting the Office Director with additional tasks as needed This role is ideal for someone who is task-driven, detail-oriented, and able to manage multiple priorities in a fast-paced setting Bilingual Office Coordinator Background Profile Bilingual English/Spanish required Proficient in Microsoft Office Suite Strong written and verbal communication skills Ability to manage multiple priorities and follow through Strong organizational and planning skills Professional and diplomatic in handling confidential information Customer service or front desk experience Previous experience in construction or related field is a plus Able to work overtime as needed Features and Benefits while On Contract: We go beyond the basic staffing agency offerings! You can view our extensive list of benefits on our website under the Candidate Benefits tab, including medical, dental, vision, and more. Features and Benefits of client: Competitive pay and weekly payroll PTO and holiday pay Medical, dental, and vision coverage Retirement plan options$26k-33k yearly est. 1d ago
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