Legal Secretary jobs at State Bar of Texas

The City of Pearland, TX - Legal Department is seeking to hire a full-time Paralegal to assist with the day-to-day operations of our Legal department. Are you data-driven? Are you results-oriented? Could you excel in a fast-paced environment? If so, you may be perfect for this position. The Paralegal earns a competitive salary of $22.92 to $24.81 per hour based on qualifications. Additionally, the city pays all premiums for our employees' dental, long-term disability protection, and life insurance, plus the majority portion of the medical premium for employees and their dependents. We also offer a retirement plan through the Texas Municipal Retirement System (TMRS) with a 2:1 employer match, life insurance, disability, access to the city's recreation fitness center, employee assistance program, educational assistance, 11 paid holidays and 2 designated paid holidays, paid vacation, sick leave, and an active wellness program focusing on physical, mental, and financial health. ABOUT THE CITY OF PEARLAND Pearland is one of the fastest-growing cities in Texas due to affordable housing, outstanding schools, safe neighborhoods, and superb quality of life. Ranked among the top ten safest cities in Texas, Pearland residents know their families are safe and secure in the community and surrounding areas. Our close proximity to Houston, just a short 20-minute drive to downtown, allows residents to experience all the city has to offer, including professional sports, world-class cultural amenities, and recreation. Employees of the City of Pearland use multi-directional communication and cross-functional teams to promote a greater understanding of the organization by employees at all levels. We have created a culture of continuous learning that encourages and supports employee development and growth. Our work environment is one where innovation is not only supported but encouraged. A DAY IN THE LIFE OF A PARALEGAL Job Summary The Paralegal/Legal Clerk position is responsible for providing administrative support for the Department with an emphasis on reviewing documents, drafting briefs, maintaining files, and supporting the day-to-day activities related to the Department. This job works under general supervision, independently developing work methods and sequences. Essential Functions Public Information Requests Conduct and process legal review of requests for information submitted pursuant to the Texas Public Information Act, including: Coordinate with City departments as necessary to ensure accurate, timely requests are appropriately processed. Reviewing information provided by various departments in response to requests for public information. Identify exceptions to public disclosure to maintain confidentiality of information authorized by law. Redact confidential information in accordance with the Texas Public Information Act. Draft correspondence to requestors of public information, the Office of the Attorney General, and third parties. Submit opinion requests through the Attorney General's electronic filing system and via certified mail. Track deadlines and adhering to such deadlines for all opinion requests. Comply with Rulings by the Office of the Attorney General. Maintain office files pertaining to requests for public information. Litigation Draft and prepare legal documents for review, approval and use by the respective attorney. Perform legal research and preparing legal memoranda for review, approval and use by the respective attorney. Coordinate and assist with preparation of pleadings, discovery, and other documents associated with litigation. Coordinates with and assists outside counsel on legal matters. Establish and maintain efficient record-keeping and filing systems. Establish and maintain a litigation calendar. Document all activity performed in case files. Administrative Support Support the day-to-day operations of the Legal Department under the direction of the City Attorney. Draft and prepare legal documents and substantive correspondence for review, approval and use by the respective attorney. Perform legal research and prepare legal memoranda for review, approval and use by the respective attorney. Create and maintain the Department's document management system. Handle confidential information with sensitivity and discretion. Additional Duties: Completes other assignments as assigned by the City Attorney. Minimum Education and Experience Requirements: Associate's degree required. Paralegal certification required. A bachelor's degree can substitute for this requirement. Requires 2 years' paralegal or closely related experience. Valid Class "C" Texas Driver's License is required. Experience in municipal law is preferred. Experience working for a local government is preferred. Special Certifications and Licenses: Paralegal certification from an accredited program preferred.

GENERAL PURPOSE To perform a variety of routine and complex clerical, secretarial and administrative work in keeping official records, providing administrative support to the police command staff, and assisting in the administration of the standard operating policies and procedures of the police department. SUPERVISION EXERCISED Employee has no supervisory responsibilities. ESSENTIAL DUTIES AND RESPONSIBILITIES Performs routine clerical and administrative work in providing customer assistance, cashiering, data processing, and bookkeeping. Answers in-coming calls and routes callers or provides information as required. Receives the public and answers questions; responds to inquiries from employees, citizens and others and refers, when necessary, to appropriate persons. Assists in the procurement of department materials and supplies. Assists in division budget preparation and tracking of expenditures; projects future expenditures. Composes, types, and edits a variety of correspondence, reports, memoranda, and other materials requiring judgment as to content, accuracy, and completeness. Acts as custodian of departmental documents and records. Prepares Grand Jury case reports, case books for department personnel and prosecutors. Maintains filing systems, control records and indexes using moderate independent judgment; manages accreditation files and schedules. Maintains confidentiality of sensitive information. Perform other duties as assign REQUIRED MINIMUM QUALIFICATIONS EDUCATION AND EXPERIENCE: 1. Graduation from high school or equivalent with specialized course work in general office practices such as typing, filing, accounting and bookkeeping; and 2. Two (2) years of increasingly responsible related experience, or 3. Any equivalent combination of related education and experience; KNOWLEDGE, SKILLS AND ABILITIES: 1. Working knowledge of modern office practices and procedures; 2. Working knowledge of computers and electronic data processing; 3. Knowledge of basic accounting principles and practices; 4. Skilled in operations of listed tools an equipment; 5. Ability to effectively meet and deal with the public; 6. Ability to communicate effectively orally and in writing; 7. Ability to handle stressful situations; 8. Ability to prepare monthly and yearly reports; 9. Ability to maintain regular and punctual attendance. SPECIAL REQUIREMENTS 1. Must pass a thorough background investigation. 2. Must have a valid driver's license by date of hire. 3. Must obtain and maintain a Texas Driver's License within 60 days of hire. 4. Ability to obtain Notary Public License. TOOLS AND EQUIPMENT USED Telephone, personal computer including Microsoft Office Suite software, copy machine, postage machine, fax machine, calculator, and typewriter. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit, talk and hear. The employee is occasionally required to walk; use hands to finger, handle, or feel objects, tools, or controls; and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually quiet.

For description, visit PDF: ************ co. ector. tx. us/upload/page/7929/docs/HR/Job%20Postings/SECRETARY-SHERIFFS OFFICE. pdf

Under general supervision, the Paralegal assists with collecting unpaid toll amounts by supporting in person and virtual Administrative Hearings, creating dockets, and filing legal documents. Individuals in this role will be responsible for managing litigation deadlines, monitoring payment plans, drafting post-judgment payoff documents, and preparing reports while entering defendant PII into database systems. Additional responsibilities include meeting with toll road users to coordinate payments and clarify balances and handling administrative tasks such as mailing, printing, and record organization while reviewing and refining Standard Operating Procedures. The Paralegal is expected to possess strong organizational and communication skills, attention to detail, the ability to manage a large caseload, and proficiency in legal software and document management systems. Duties and Responsibilities: * Administrative Hearing Support: Creates administrative hearing dockets, drafts, reviews, and files citations, orders, and evidence exhibits while assisting with in-person and virtual administrative hearings three to four times a week. * Litigation Management: Creates litigation dockets and drafts and files approved documents (pleadings, discovery, motions, lien abstracts). Manages litigation deadlines for several hundred active cases, including mediations, hearings, and trials, by tracking and calendaring events. Monitors payment plan agreements, agreed judgments, and post-judgment payment plans for defaults. * Collection Support: Supports collections efforts by drafting post-judgment payoff documents, ensuring accuracy and compliance with legal requirements to facilitate the successful resolution of outstanding balances. * Case Tracking & Reporting: Prepares periodic reports and enters information, including defendant personally identifiable information (PII), into database systems and spreadsheets to accurately track and manage several hundred active cases. * Payment Coordination: Meets with toll road users to coordinate payments and provide clear explanations regarding outstanding balances, ensuring a thorough understanding of the amounts due and available payment options. * Administrative Responsibilities: Performs administrative tasks, including mailing, printing, record organization, and continuous evaluation and enhancement of Standard Operating Procedures. Other Duties: * This Job Description is not intended to be an exhaustive list of all activities, duties, or responsibilities required of the employee in this position. Management may assign or reassign duties and responsibilities at any time. Harris County is an Equal Opportunity Employer ************************************************************************* If you need special services or accommodations, please call ************** or email ***************************. This position is subject to a criminal history check. Only relevant convictions will be considered and, even when considered, may not automatically disqualify the candidate. Requirements Supporting Job Application Documents: * Applicants should provide a cover letter, resume, and three (3) professional references with their application. Education and Experience: * An Associates degree or higher in Paralegal Studies or a closely similar field and * Three (3) years of experience working as a paralegal. OR * Paralegal certificate or diploma and * Three (3) years of experience working as a paralegal. OR * A minimum of seven (7) years of experience as a paralegal. Licensure: * Must possess a valid Texas Driver License. Knowledge, Skills, and Abilities: * Exceptional verbal and written communication skills and ability to establish and maintain effective professional relationships. * Proficiency with technology and legal tools such as Microsoft Office 365, Westlaw, and PDF software. * Ability to organize and prioritize assignments to meet deadlines and goals, and efficiently handle a very large caseload, ensuring each case is managed and tracked appropriately. * Ability to draft a wide range of legal documents with accuracy and clarity. * Ability to self-motivate/initiate, and implement a high degree of quality control. * Ability to manage highly confidential and sensitive information. * Ability to comply with office policies and training requirements. NOTE: Qualifying education, experience, knowledge, and skills must be documented on your job application. You may attach a resume to the application as supporting documentation but ONLY information stated on the application will be used for consideration. "See Resume" will not be accepted for qualifications. General Information Located in downtown Houston, the Harris County Attorney's Office represents Harris County government, the Harris County Flood Control District, the Harris County Toll Road Authority, and the Greater Harris County 9-1-1 Emergency Network in all civil matters, including lawsuits. The office also provides legal advice to county officials and employees. Position Type and Typical Work Schedule: * This is a full-time position with the typical work hours of Monday-Friday from 8 AM to 5 PM. * Occasional weekends, holidays, and overtime may be required based on the specific needs and demands of the department. Work Environment and Physical Demands: * This position is performed in a typical office setting and involves regular use of standard office equipment, including computers, telephones, scanners, and filing cabinets. * The work is primarily sedentary, involving extended periods of sitting, with occasional walking or standing as needed. * In some cases, the role may require standing for extended periods depending on the task. * The position also requires manual dexterity, with frequent use of hands for fine motor tasks such as typing, data entry, or handling small tools and equipment. Physical exertion is minimal, though the role may occasionally involve lifting or moving items weighing up to 10 pounds. Compensation: * The base compensation for this position will be determined on the candidate's qualifications and the pay of other employees in the job function. Total compensation includes attractive paid leave programs, health benefits, and retirement plans. * In addition, the position is eligible for the accrual of compensatory time off for hours worked over 40 in a workweek, consistent with Harris County personnel policies and procedures. Employment may be contingent on passing a drug screen and meeting other standards. Due to a high volume of applications positions may close prior to the advertised closing date or at the discretion of the Hiring Department. HARRIS COUNTY EMPLOYEE BENEFITS Harris County offers a highly competitive benefits program, featuring a comprehensive group health plan and defined benefit retirement plan. The following benefits are offered only to Harris County employees in regular (full-time) positions: Health & Wellness Benefits * Medical Coverage * Dental Coverage * Vision Coverage * Wellness Plan * Life Insurance * Long-Term Disability (LTD) Insurance * Employee Assistance Program (EAP) * Healthcare Flexible Spending Account * Dependent Care Flexible Spending Account Paid Time Off (PTO) * Ten (10) days of vacation leave per year (accrual rate increases after 5 years of service) * Eleven (11) County-observed holidays * One (1) floating holiday per year * Paid Parental Leave* * Sick Leave Retirement Savings Benefit * 457 Deferred Compensation Plan The following benefits are available to Harris County employees in full-time and select part-time positions: * Professional learning & development opportunities * Retirement pension (TCDRS defined benefit plan) * Flexible work schedule* * METRO RideSponsor Program* * Participation may vary by County department. The employee benefits plans of Harris County are extended to all eligible participants across various departments with the exception of the Harris County Community Supervision and Corrections Department, for which the cited Health & Wellness Benefits are administered through the State of Texas. In accordance with the Harris County Personnel Regulations, group health and related benefits are subject to amendment or discontinuance at any time. Harris County Commissioners Court reserves the right to make benefit modifications on the County's behalf as needed. For plan details, visit the Harris County Benefits & Wellness website: ********************** 01 Which of the following best describes your highest level of education completed as it relates to this position? * High School or GED diploma * Associates Degree * Bachelor's Degree * Master's Degree or higher * None of the above 02 If you selected a college degree in response to the previous question, which of the following best describes your major? * Paralegal Studies * Other Related Field * Unrelated Field * N/A; No Degree 03 Do you have a Paralegal certificate? * Yes * No 04 Which of the following best describes your verifiable experience as a paralegal? (To be considered, qualifying experience must be documented in your application's employment history) * Less than three (3) years * Three (3) years but less than four (4) years * Four (4) years but less than five (5) years * Five (5) years but less than six (6) years * Six (6) years but less than seven (7) years * Seven (7) years or more * I do not have this experience 05 Do you have proficiency with technology and legal tools such as Microsoft Office 365, Westlaw, and PDF software? * Yes * No 06 Which of the following describes your level of proficiency using a personal computer and common office software such as MS Office Suite (Word, Excel, PowerPoint, and Outlook). Please select your level of proficiency based on the following descriptions: Advanced: A person with this level of skills is able to produce very large, complex formal documents that require a table of contents, footnotes, endnotes, bookmarks, and other special elements; a wide range of graphic effects, and use advanced techniques for analyzing and manipulating data. Has full mastery of Macro commands and skills to tie the objects together into a cohesive system by using Macros and Visual Basic for Applications code. Makes interactive presentations by using hyperlinks and action buttons. Intermediate: A person with this level of skills is able to customize toolbars, import and insert graphs, embed Excel data, and elaborate reports. Understands the concepts of databases and is able to work with charts and to use the list management capabilities of Excel. Able to use complex query techniques, create efficient forms and reports, and create Macros to automate these forms. Makes interactive presentations by using hyperlinks and action buttons. Basic: A person with this level of skills is able to use basic formatting, editing, printing functions, and understands the document page setup. Has the ability to enter and correct data, modify a workbook, format a worksheet, and use printing functions. Understands the different database concepts and structures and is familiar with data validation and is able to create a simple presentation in PowerPoint, run it, and print it. Entry Level: A person with this level of skills has the ability to open, create, save and modify documents in Word, send and receive email in Outlook and create spreadsheets in Excel. Format documents for printing, comfortable using the printer menu to preview documents. Has ability to change the font, the margins, insert or delete pages and use the built-in spellchecker and grammar check. * Advanced * Intermediate * Basic * Entry Level * Not proficient 07 For this position, a valid Texas Driver's License is required. Do you meet the above requirement? * Yes, I currently hold a valid Texas Driver's License. * Yes, I possess a valid Out-of-State Driver's License, but I am aware that I must acquire a valid Texas Driver's License before the start date. * No, I do not currently have a driver's license, but I commit to obtaining one before the start date. * No, I do not currently have a valid driver's license. 08 Applicants should provide a cover letter, resume, and three (3) professional references with their application. Did you provide these supporting documents along with your application? * Yes Required Question Employer Harris County Address 1111 Fannin St Ste. 600 Houston, Texas, 77002 Phone ************ Website *****************************************************

Under minimal supervision, provides legal secretarial assistance to assigned agency staff. Enters, updates and retrieves information using multiple systems and databases. Collects, organizes and prepares files and materials for agency staff for use in court appearances or for transacting other legal business. Schedules appointments and maintains calendars. Acts as a liaison between agency, other agencies, and the public. DISTINGUISHING CHARACTERISTICS: This is the first in a series of two legal secretarial-related job classifications within the Administrative Support job family. This classification is distinguished from the Legal Secretary Senior in that incumbents typically have less experience and do not function as lead Legal Secretaries or work directly for a Division Director. Sensitivity to detail and confidentiality. * Acts as agency subpoena liaison. Receives subpoenas and forwards subpoenas to employees. Returns signed acceptances to be forwarded to the court. * Answers unit phone and responds to questions related to open records, requests, subpoenas, lawsuits, and other Paralegal Operations related issues. Transfers calls and takes messages. * Supports paralegals by obtaining, organizing, and scanning in responsive documents. Assistant to Paralegals; assists with research and interpretation of data to include Open Records Requests, Litigation, Civil Service Commission Grievances, EEOC Complaints, TCHR Complaints, Subpoenas for employees and Subpoenas Duces Tecum. * Acts as liaison between attorneys, courts, witnesses, victims, other agencies and departments and the public. Responds to inquiries from defense attorneys, victims, witnesses, other agencies and the public regarding the status of requests, cases, or contract and opinion preparations. Assists other government agencies and law enforcement agencies to facilitate the apprehension of defendants, docketing and prosecution of cases. * Enters, updates, and retrieves information using multiple systems and databases. Uses the computer to process, retrieve, and disseminate information and documents, including word processing functions for letters, memoranda, and legal documents. * Types legal documents and correspondence. Maintains spreadsheets for statistics. Proofreads legal documents prepared by staff. * Compiles and types statistical reports and keeps monthly statistics. Performs notary public services. * Performs a variety of highly complex administrative work unique to the unit. Applies occupational knowledge to examine and determine matters requiring comprehensive knowledge of department policies and procedures. * Performs tasks involving processing forms, letters, data entry/retrieval. * Provides advanced customer service and encourages positive public relations. Screens walk-ins, telephone callers, or complainants and refers to appropriate office or location, Acts as a liaison between Paralegals and attorneys, other agencies, and the public. Proofreads files and paperwork for accuracy and completeness. * Performs other job-related duties as assigned. Education and Experience: Associate's degree in Legal Secretarial Science, Paralegal Studies, Criminal Justice, Public Administration, Business Administration or a directly related field AND two (2) years of advanced secretarial experience, including one (1) year as a Legal Secretary; OR, Any combination of education and experience that has been achieved and is equivalent to the stated education and experience and required knowledge, skills, and abilities sufficient to successfully perform the duties and responsibilities of this job. Licenses, Registrations, Certifications, or Special Requirements: Applicants are required to attach a resume with the online application. Knowledge, Skills, and Abilities: Knowledge of: * Policies, practices, procedures and legal terminology related to court system. * Legal terminology, principles, procedures, documents and forms. * File management and modern office practices. * Word processing and other software programs. * Business letter writing, grammar and punctuation, and report preparation. * May be required to develop knowledge of and adhere to federal and state laws requiring the confidential handling of certain health information. Skill in: * Organizing, updating and filing legal case files. * Working with attorneys and other legal personnel in a high-volume environment. * Preparing legal correspondence. * Operating a variety of modern office equipment, including a computer. * Both verbal and written communication. Ability to: * Work independently on difficult or complex clerical tasks. * Prepare, verify, correct and record legal documents and complicated legal instruments. * Maintain confidential data and information. * Establish and maintain effective working relationships with County employees and officials, attorneys, court personnel, law enforcement agencies, representatives of outside agencies, and the general public. Physical requirements include the ability to lift/carry up to 20-50 pounds occasionally, visual acuity, speech and hearing, hand and eye coordination and manual dexterity necessary to operate a computer and office equipment. Subject to sitting, client/customer contact, standing, walking, vision to monitor, listening to recording, repetitive motion, stooping/kneeling, squatting, bending, and reaching to perform the essential functions. Travis County employees play an important role in business continuity. As such, employees can be assigned to business continuity efforts outside of normal job functions. This job description is intended to be generic in nature. It is not necessarily an exhaustive list of all duties and responsibilities. The essential duties, functions and responsibilities and overtime eligibility may vary based on the specific tasks assigned to the position. Work Hours: 8:00 AM to 5:00 PM; Monday through Friday Department: Sheriff Location: Austin, TX Drug and Alcohol Test Required Criminal, Credit, Driving, Education and Employment Background Check Required

The City of Pearland, TX - Legal Department is seeking to hire a full-time Paralegal to assist with the day-to-day operations of our Legal department. Are you data-driven? Are you results-oriented? Could you excel in a fast-paced environment? If so, you may be perfect for this position. The Paralegal earns a competitive salary of $22.92 to $24.81 per hour based on qualifications. Additionally, the city pays all premiums for our employees' dental, long-term disability protection, and life insurance, plus the majority portion of the medical premium for employees and their dependents. We also offer a retirement plan through the Texas Municipal Retirement System (TMRS) with a 2:1 employer match, life insurance, disability, access to the city's recreation fitness center, employee assistance program, educational assistance, 11 paid holidays and 2 designated paid holidays, paid vacation, sick leave, and an active wellness program focusing on physical, mental, and financial health. ABOUT THE CITY OF PEARLAND Pearland is one of the fastest-growing cities in Texas due to affordable housing, outstanding schools, safe neighborhoods, and superb quality of life. Ranked among the top ten safest cities in Texas, Pearland residents know their families are safe and secure in the community and surrounding areas. Our close proximity to Houston, just a short 20-minute drive to downtown, allows residents to experience all the city has to offer, including professional sports, world-class cultural amenities, and recreation. Employees of the City of Pearland use multi-directional communication and cross-functional teams to promote a greater understanding of the organization by employees at all levels. We have created a culture of continuous learning that encourages and supports employee development and growth. Our work environment is one where innovation is not only supported but encouraged. A DAY IN THE LIFE OF A PARALEGAL Job Summary The Paralegal/Legal Clerk position is responsible for providing administrative support for the Department with an emphasis on reviewing documents, drafting briefs, maintaining files, and supporting the day-to-day activities related to the Department. This job works under general supervision, independently developing work methods and sequences. Essential Functions Public Information Requests Conduct and process legal review of requests for information submitted pursuant to the Texas Public Information Act, including: Coordinate with City departments as necessary to ensure accurate, timely requests are appropriately processed. Reviewing information provided by various departments in response to requests for public information. Identify exceptions to public disclosure to maintain confidentiality of information authorized by law. Redact confidential information in accordance with the Texas Public Information Act. Draft correspondence to requestors of public information, the Office of the Attorney General, and third parties. Submit opinion requests through the Attorney General's electronic filing system and via certified mail. Track deadlines and adhering to such deadlines for all opinion requests. Comply with Rulings by the Office of the Attorney General. Maintain office files pertaining to requests for public information. Litigation Draft and prepare legal documents for review, approval and use by the respective attorney. Perform legal research and preparing legal memoranda for review, approval and use by the respective attorney. Coordinate and assist with preparation of pleadings, discovery, and other documents associated with litigation. Coordinates with and assists outside counsel on legal matters. Establish and maintain efficient record-keeping and filing systems. Establish and maintain a litigation calendar. Document all activity performed in case files. Administrative Support Support the day-to-day operations of the Legal Department under the direction of the City Attorney. Draft and prepare legal documents and substantive correspondence for review, approval and use by the respective attorney. Perform legal research and prepare legal memoranda for review, approval and use by the respective attorney. Create and maintain the Department's document management system. Handle confidential information with sensitivity and discretion. Additional Duties: Completes other assignments as assigned by the City Attorney. Minimum Education and Experience Requirements: Associate's degree required. Paralegal certification required. A bachelor's degree can substitute for this requirement. Requires 2 years' paralegal or closely related experience. Valid Class "C" Texas Driver's License is required. Experience in municipal law is preferred. Experience working for a local government is preferred. Special Certifications and Licenses: Paralegal certification from an accredited program preferred.

Base Pay: $20.06 Hourly . SUMMARY: Performs moderately complex and technical legal secretarial functions which require some independent judgment and knowledge of legal terminology, documents and procedures. The employee is required to be on duty before, during, and after natural disasters and emergencies, as directed by the Department Head. ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned. Depending upon division or department to which assigned, performs any combination of the following duties: Composes, types and processes a variety of legal documents and/or letters. Obtains information needed in the prosecution of a criminal case or processing of a civil case from individuals and agencies; or obtains information needed to assist attorney in drafting or reviewing legal documents relating to the business of the county. Checks and monitors docket and prepares files and other materials for attorney's use in court. Uses the computer to process, retrieve and disseminate information and documents, including word processing functions for letters, memoranda and legal documents. Prepares case files for filing with District or County Clerk. Responds to inquiries from law enforcement agencies, defense attorneys, prosecutors and the public regarding the status of certain cases. Responds to clients regarding the status of contract and opinion preparations. Supervises and coordinates court dockets, maintains accurate information on all court settings and dockets and coordinates pre-trial docket settings. Logs cases filed or new files opened to reflect file numbers and dates assigned. May maintain tickler calendar for follow-ups. Maintains accurate files on assigned cases, including opening new files which reflect file numbers and dates assigned. Compiles and types of statistical reports and/or keeps monthly statistics on cases or files pending. May set appointments for supervisor(s) and/or attorneys in the division or unit. May perform notary public services. May transcribe legal and other technical dictation. May screen walk-in and telephone callers or complainants and assist them directly or refer them to the appropriate office or person. May aid in locating witnesses. May act as a resource to other legal secretaries and may train new secretaries. May substitute for Senior Administrative Clerk or for other clerical employees, in their absences. May perform duties of deputy clerk, i.e., issue summons, subpoenas, citations and notices, certify authenticity of copies of court documents, date, stamp and file legal documents with the court. May perform duties of court clerk, i.e., swear in witnesses, make and maintain electronic recordings of court proceedings, file exhibits and prepare transcripts as needed. Performs such other duties as may be assigned. QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Any employee who drives a vehicle on official business must have a driving record which meets standards set by the County and the County's insurance carrier. EDUCATION and/or EXPERIENCE: High school diploma or general education degree (GED) with courses in typing and computers and three years of responsible clerical work experience; at least one year of legal secretarial experience with a governmental entity is preferred. Any equivalent combination of experience and training which provides the required knowledge, skills and abilities, may be considered for current Nueces County employees only. LANGUAGE SKILLS: Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization. MATHEMATICAL SKILLS: Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio and percent. REASONING ABILITY: Ability to apply commonsense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations. CERTIFICATES, LICENSES, REGISTRATIONS: Texas Operator's Driver's License. OTHER SKILLS AND ABILITIES: Ability to understand and follow oral and written instructions. Ability to proofread for accuracy. Considerable knowledge of justice system procedures and functions, modern office practices, legal documents and terminology. Ability to work independently on difficult or complex clerical tasks and to prepare, verify and correct legal documents and complicated legal instruments. Ability to train and serve as a resource to other clerical and/or secretarial employees. Ability to type accurately at a speed of 60 words per minute. Ability to operate a computer using standard data entry/retrieval and word processing programs. Excellent grammar and spelling. Ability to apply rules, regulations and statutes to standard or routine situations. Ability to make judgments regarding appropriate response to routine questions or situations and to recognize the need to refer more complex issues to a supervisor. Ability to establish and maintain effective working relationships with other county employees and officials, attorneys, court personnel, law enforcement agencies and the general public. May be required to be bilingual. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit and use hands to finger, handle, or feel objects, tools, or controls. The employee frequently is required to stand; walk; stoop, kneel, crouch, or crawl; and talk or hear. The employee is occasionally required to reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus. WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is occasionally exposed to fumes or airborne particles. The noise level in the work environment is usually moderate. . Job Post End Date - 12-18-2025