Contracts Specialist jobs at State of Arizona

DEPARTMENT OF PUBLIC SAFETY The Department of Public Safety's mission is to protect human life and property by enforcing state laws, deterring criminal activity, and providing vital support to the state of Arizona and its citizens. Visit our website at ************* FIELD OPERATIONS SPECIALIST Salary: $56,455.00 - $79,754.00 To apply, you must go to the DPS website. Click here and follow the instructions to submit your on-line application. Job Summary: The Arizona Department of Public Safety is seeking motivated individuals for our Field Operations Specialist positions who work under general supervision, performing and coordinating a variety of tasks, functions, and projects assisting law enforcement personnel and public safety operations. Performs related duties as required. This position is designated as uncovered; the incumbent serves at the pleasure of the Director of the Department of Public Safety. Minimum Qualifications: Requires five (5) years of experience as a police officer, or five (5) years of experience in a similar job/assignment with experience in traffic safety and highway/roadway operations. WORKING CONDITIONS/PHYSICAL REQUIREMENTS: * May be required to work irregular work hours, nights and weekends, and respond to callouts. * Ability to lift heavy objects (up to 75 pounds). * Ability to work outdoors in all types of weather conditions. * Ability to travel extensively throughout the State. * Ability to bend, stretch, stoop, reach, and climb (stairs and ladders). * Drive for long periods of time. * May be exposed to dangerous/hazardous chemicals. ADDITIONAL REQUIREMENTS: Must obtain ACJIS Terminal Operator Certification within six months of hire or promotion and maintain certification throughout the course of this assignment. Must have and maintain a valid Arizona driver license by employment date. Pre-Employment Requirements: Applicants must complete an examination process. A polygraph and background investigation are required for successful applicants. DPS supports a drug-free work environment through pre-employment drug testing. If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Driver's License Requirements. All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify). Benefits: The Arizona Department of Public Safety is proud to offer a comprehensive benefits package to benefit-eligible employees in cooperation with the State of Arizona. * Accrued vacation pay and sick days * 10 paid holidays per year * Deferred compensation plan * Top-ranked retirement plans * Affordable medical, dental, vision, life, and short & long-term disability insurance plans * Employee Assistance, Peer and Family Support Programs * Bus Cards (Subsidized partially by the State) * Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program). For a complete list of benefits provided by The State of Arizona, please visit our benefits page Retirement: State employees are required to participate in the Arizona State Retirement System (ASRS), the State sponsored retirement contribution plan and the Long-Term Disability (LTD) program after a 27-week waiting period. The ASRS defined benefit plan provides for life-long income upon retirement. You will also have the option to participate in a voluntary deferred compensation program to take advantage of tax-deferred retirement investments. On, or shortly after, your first day of work you will be provided with additional information about the available insurance plans, enrollment instructions, submission deadlines and effective dates. Contact Us: The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by calling **************. Requests should be made as early as possible to allow sufficient time to arrange the accommodation.

DEPARTMENT OF ECONOMIC SECURITY Your Partner For A Stronger Arizona. DES works with families, community organizations, advocates and state and federal partners to realize our collective vision: A thriving Arizona. DES serves more than 3 million Arizonans. Our Mission is to strengthen individuals, families, and communities for a better quality of life. CONTRACTS MANAGEMENT SPECIALIST 3 Job Location: Division of Developmental Disabilities (DDD) 1789 West Jefferson Street, Phoenix, Arizona 85007 Posting Details: Salary: $54,000.00 - $56,000.00 Grade: 20 Closing Date: January 4, 2026 Job Summary: Would you like to be part of an amazing team that helps Arizonans thrive? At the Department of Economic Security (DES), we strengthen individuals, families, and communities for a better quality of life. DES is looking for individuals that are committed to service, community, and teamwork. To learn more about DES please visit des.az.gov; or click on the link here to view ‘Our DES' video. Come join the DES Team! The Department of Economic Security, Division of Developmental Disabilities (DDD), is seeking an experienced and highly motivated individual to join our team as a Contracts Management Specialist 3. DDD provides individuals with developmental disabilities, and their families, services and supports that are flexible, high quality, and member driven. These services provide individuals with opportunities to exercise their rights and responsibilities of independent decision-making and engagement in the community. Applicants for this position cannot be licensed or certified by the DDD Office of Licensing Certification and Regulation, cannot have a principal interest in or have a spouse or close family with principal interest in a DDD Qualified Vendor Agreement, and cannot be employed or subcontracted by a DDD Qualified Vendor. Job Duties: Essential Duties and Responsibilities include but are not limited to: • Responsible for a case load of QVA (contracts) & new Qualified Vendor apps. Processes contract amendments, terms, & provides technical assistance to vendors on contract requisitions & perf in the form of written & verbal communication. Escalates vendor perf issues & contract status changes along w/the supporting documentation to unit mgmt. Provision of internal & external support for the administration of existing contracts. • Collects & evaluates insurance submitted by vendors for compliance w/contract & DES/DDD reqs. Verifies the req licensing & cert for site based services for each contract. Ensures Home & Community Based cert, AHCCCS provider ID, & various other pieces for Credentialing are obtained by the vendors & applicants. Confers w/rep of other div sections as well as city & state agencies as needed to verify Fire Permits & Occupancy Cert. • Provides internal and external support for the administration of existing contracts and interpretation of contracts. Provides technical assistance to the QVA applicants and existing vendors. Facilitates meetings, timely preparation of contracts, supports the contract termination, acquisition, and mergers process, ensuring complete and accurate contract documents, reports, and correspondence. • Participates in weekly huddle meetings with the unit, staff and statewide program meetings, and unit problem solving discussions. Conducts research, reviews, and cites federal and state laws, regulations, policies, and procedures as related to the administration of DDD Contracts. Knowledge, Skills & Abilities (KSAs): Knowledge in: • Federal and state laws and statutes pertaining to contracting including Title XIX (AHCCCS). • Arizona Procurement Code and DES-DDD policies and procedures pertaining to Contract Compliance. • Home and Community Based Services (HCBS). • Business administration and procurement practices. • Contract management for human services. Skills in: • Developing, maintaining, and establishing effective professional relationships with all identified stakeholders, providers, work colleagues, agencies, etc. • Negotiations, problem resolution, good decision making, listening, logical and creative reasoning. • Contract analysis and evaluation. • Utilize established and automated tracking and record keeping systems. • Oral and written communication. Learn and use computer software applications including Microsoft Office Suite, and Google suite. Ability to: • Work independently and collectively with colleagues and team members. • Multi-task and prioritize large quantities of work with a high level of accuracy and attention to detail. • Adapt to new processes and standard work; Highly retentive memory. • Effective time management skills; Technical Assistance. • Ability to work effectively and productively in a remote work environment. Selective Preference(s): The ideal candidate for this position will have: • Two (2) years' work experience in a contracts related field including drafting scopes of work, writing amendments or extensions. Proficiency in Microsoft Office Suite is highly desirable (AND) . • Experience negotiating and interpreting contracting concepts is preferred as well as project management, research, and analysis. Pre-Employment Requirements: • If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Driver's License Requirements. Any employee operating a motor vehicle on State business must possess and retain a current, valid class-appropriate driver's license, complete all required training, and successfully pass all necessary driver's license record checks. The license must be current, unexpired, and neither revoked nor suspended. Employees who drive on state business are subject to Driver's license record checks, must maintain acceptable driving records, and must complete all required driver training. An employee who operated a personally owned vehicle on state business shall maintain the statutorily required liability insurance (see Arizona Administrative Code (A.A.C.) (R2-10-201.11). • Successfully pass background and reference check; employment is contingent upon completion of the above-mentioned process and the Agency's ability to reasonably accommodate any restrictions. • All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify). Benefits: The Arizona Department of Economic Security offers a comprehensive benefits package to include: • Affordable medical, dental, life, and short-term disability insurance plans • Participation in the Arizona State Retirement System (ASRS) and long-term disability plans • 10 paid holidays per year • Vacation time accrued at 4.00 hours bi-weekly for the first 3 years • Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program). • Sick time accrued at 3.70 hours bi-weekly • Deferred compensation plan • Wellness plans • Tuition Reimbursement • Stipend Opportunities • Infant at Work Program • Rideshare and Public Transit Subsidy • Career Advancement & Employee Development Opportunities • Flexible schedules to create a work/life balance Learn more about the Paid Parental Leave pilot program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page Retirement: State employees are required to participate in the Arizona State Retirement System (ASRS), the State sponsored retirement contribution plan and the Long-Term Disability (LTD) program after a 27-week waiting period. The ASRS defined benefit plan provides for life-long income upon retirement. You will also have the option to participate in a voluntary deferred compensation program to take advantage of tax-deferred retirement investments. On, or shortly after, your first day of work you will be provided with additional information about the available insurance plans, enrollment instructions, submission deadlines and effective dates. Contact Us: For questions about this career opportunity, please contact Shobana Jeyaraj at ************ or *******************. The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by contacting ************ or *******************. Requests should be made as early as possible to allow time to arrange the accommodation.

Please note: State agencies that contact job applicants do not usually request personal or financial information via text message or over the phone in connection with your response to a job posting. If you are contacted for such information by these methods, or any other method, please verify the identity of the individual before transmitting such information to that person. Note: For questions about the job posting, please contact the agency that posted this position by using the contact information provided on the "Contact" tab for the position. Review Vacancy Date Posted 12/23/25 Applications Due01/08/26 Vacancy ID205721 * Basics * Schedule * Location * Job Specifics * How to Apply NY HELPYes AgencyState, Department of TitleContract Management Specialist 1 (NY HELPS) Vacancy ID# 205721 Occupational CategoryFinancial, Accounting, Auditing Salary Grade18 Bargaining UnitPS&T - Professional, Scientific, and Technical (PEF) Salary RangeFrom $53764 to $85138 Annually Employment Type Full-Time Appointment Type Permanent Jurisdictional Class Competitive Class Travel Percentage 0% Workweek Mon-Fri Hours Per Week 37.5 Workday From 8:30 AM To 4:30 PM Flextime allowed? No Mandatory overtime? No Compressed workweek allowed? Yes Telecommuting allowed? Yes County Albany Street Address 99 Washington Ave City Albany StateNY Zip Code12231 Duties Description The Contract Management Specialist 1 duties in the Bureau of Fiscal management will include but are not limited to the following: * Review, tracking and processing of contract related transactions including new, renewal and amendment transactions. * Receive, review and process contract related vouchers for programs. * Process miscellaneous service contracts and associated payments. * Work with control agency staff to address issues. * Process all transactions in SFS. * Perform other duties as assigned. Minimum Qualifications PREFERRED QUALIFICATIONS: * Experience with databases or software systems, preferably related to fiscal accounting or finance * Education in a related field including, but not limited to, business administration, finance, management, economics or accounting * Experience in a professional setting, preferably related to finance or fiscal transaction processing Competitive Minimum Qualifications: Permanent service in this title or one year of permanent competitive or 55 B/C service in a title SG-11 or higher and otherwise eligible for transfer under Civil Service Law. It is essential that candidates clearly and concisely indicate exactly how they meet the above minimum qualifications in their resume. Failure to show how you meet the minimum qualifications above may result in disqualification and removal from consideration. NY HELPS This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS). For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At this time, agencies may recruit and hire employees by making temporary appointments. At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified. NON-COMPETITIVE MINIMUM QUALIFICATIONS: The minimum qualifications for Non-Competitive appointment are: Trainee 1: Four years of experience managing contracts and related budgets including one or more of the following areas: negotiation with contractors and vendors; fiscal management, including bidding, payment, analysis, and fiscal reporting; contract development, including developing requests for proposals; contract execution, including securing signatory approval from control agencies; monitoring and review of contract terms. An associate degree may substitute for two years of experience; a bachelor's degree may substitute for four years of experience; a master's degree may substitute for five years of experience; and a doctorate may substitute for six years of experience. Trainee 2: Five years of experience managing contracts and related budgets including one or more of the following areas: negotiation with contractors and vendors; fiscal management, including bidding, payment, analysis, and fiscal reporting; contract development, including developing requests for proposals; contract execution, including securing signatory approval from control agencies; monitoring and review of contract terms. An associate degree may substitute for two years of experience; a bachelor's degree may substitute for four years of experience; a master's degree may substitute for five years of experience; and a doctorate may substitute for six years of experience. Full Level: Six years of experience managing contracts and related budgets including one or more of the following areas: negotiation with contractors and vendors; fiscal management, including bidding, payment, analysis, and fiscal reporting; contract development, including developing requests for proposals; contract execution, including securing signatory approval from control agencies; monitoring and review of contract terms. An associate degree may substitute for two years of experience; a bachelor's degree may substitute for four years of experience; a master's degree may substitute for five years of experience; and a doctorate may substitute for six years of experience. It is essential that candidates clearly and concisely indicate exactly how they meet the above minimum qualifications in their resume. Failure to show how you meet the minimum qualifications above may result in disqualification and removal from consideration. 55 B/C QUALIFICATIONS: Individuals certified eligible for the 55 B/C program under the Governor's Program to Hire Persons/Veterans with Disabilities pursuant to Section 55 B/C of the Civil Service Law will also be considered. To be considered, you must provide a copy of your letter of eligibility with your response. Trainee 1: Four years of experience managing contracts and related budgets including one or more of the following areas: negotiation with contractors and vendors; fiscal management, including bidding, payment, analysis, and fiscal reporting; contract development, including developing requests for proposals; contract execution, including securing signatory approval from control agencies; monitoring and review of contract terms. An associate degree may substitute for two years of experience; a bachelor's degree may substitute for four years of experience; a master's degree may substitute for five years of experience; and a doctorate may substitute for six years of experience. Trainee 2: Five years of experience managing contracts and related budgets including one or more of the following areas: negotiation with contractors and vendors; fiscal management, including bidding, payment, analysis, and fiscal reporting; contract development, including developing requests for proposals; contract execution, including securing signatory approval from control agencies; monitoring and review of contract terms. An associate degree may substitute for two years of experience; a bachelor's degree may substitute for four years of experience; a master's degree may substitute for five years of experience; and a doctorate may substitute for six years of experience. Full Level: Six years of experience managing contracts and related budgets including one or more of the following areas: negotiation with contractors and vendors; fiscal management, including bidding, payment, analysis, and fiscal reporting; contract development, including developing requests for proposals; contract execution, including securing signatory approval from control agencies; monitoring and review of contract terms. An associate degree may substitute for two years of experience; a bachelor's degree may substitute for four years of experience; a master's degree may substitute for five years of experience; and a doctorate may substitute for six years of experience. It is essential that candidates clearly and concisely indicate exactly how they meet the above minimum qualifications in their resume. Failure to show how you meet the minimum qualifications above may result in disqualification and removal from consideration. Additional Comments NOTE ON TELECOMMUTING: The Department of State employees may be approved for a maximum of 50% telecommuting, however, they are required to apply and obtain approval through management in accordance with The Department of State Telecommuting Program Guidelines. Contact Tab: Name: Human Resources / CC Telephone: ************ Fax: ************ Email Address: ************************** Address: Street: 99 Washington Avenue Some positions may require additional credentials or a background check to verify your identity. Name Human Resources / CC Telephone ********** Fax ************ Email Address ************************** Address Street 99 Washington Avenue Suite 1150 City Albany State NY Zip Code 12231 Notes on ApplyingIf you are interested and meet the minimum qualifications above, email your cover letter, resume, degree/transcript, and New York State Part 1 Application (******************************************** to **************************. Please include Title, Location and Vacancy ID # you are applying for in the subject line of your email.

Performs responsible administrative work supporting procurement functions across a wide range of goods and services. Coordinates with internal divisions; manages documentation; ensures compliance with procurement standards and procedures. Assists with contract administration, review, and coordination with the Department's divisions; prepares documentation for service requests and secures necessary approvals; processes purchase orders and obtains invoice/payment authorizations; tracks payments and related documentation to ensure accuracy and accountability. Maintains compliance with relevant procurement regulations and standards; manages assigned work orders using the Department's Computerized Maintenance Management System (CMMS) to ensure accurate cost transfers. The work requires extensive contact with other County departments, municipalities, project managers, attorneys, and the general public. Work is varied and complex, and performed under the general supervision of an administrative superior. QUALIFICATIONS: Graduation from high school or an equivalent recognized certification; minimum of two (2) years of experience in the monitoring, compliance, or administration of contracts/agreements, including one (1) year of customer service experience. PREFERENCE FOR EXPERIENCE WITH: Facilities, maintenance, and/or construction operations and terminology (must specify on application); using Advantage Financial System/CMMS/equivalent (must specify on application). Also desirable: Associate's/Bachelor's Degree in Business/Public Administration or Management; two (2) years of experience handling purchasing/procurement functions or government contracts (must specify on application).

Job Description is located in Sells, AZ. Under general supervision, monitors and reviews grants for compliance to the terms and conditions of the award. Reviews programmatic issues for compliance; approves and recommends budget and expenditures in accordance with grant's scope. Maintains file management on a regular basis. The work is normally reviewed upon completion, with occasional spot checks while in process, to ensure accuracy, timeliness and conformance to established standards; major work tasks are covered by instructions or procedures and unusual situations are referred to a supervisor. Essential Duties and Responsibilities: Reviews and approves check requests, journal entries and purchasing requisitions for accuracy, compliance available funding and scope of work. Assists with year-end close out by preparing grant analyses, expenditures, and audit and salary adjustments. Prepares financial reports for funding agencies; reviews program reports due to funding agencies; monitors expenditures and prepares journal entries for posting; uploads financial and programmatic reports; reviews and approves drawdown requests. Reviews new budgets, amendments and modifications for accuracy in funding amount; ensures compliance with grant conditions and terms and Nation's policies and procedures. Communicates with programs via e-mail, verbally or in writing; attends update meetings and responds to questions concerning costs, report due dates or any changes to funding amounts or guidelines. Assists in reviewing grant applications with program in accordance to original Request for Proposal (RFP) on behalf of the Nation; submits final application and sends or uploads to funding agency's website. Maintains grant files for the Nation's official record. Performs other job related duties as assigned and contributes to a team effort. Knowledge, Skills, and Abilities: Knowledge of the Tohono O'odham culture, customs, and traditions. Knowledge of applicable federal, state, tribal laws, regulations and requirements. Knowledge in records management procedures. Knowledge of department organization, functions, objectives, policies and procedures. Knowledge of contracts, grant writing and administration. Skill in researching information, analyzing problems and identifying solutions. Skill in budget preparation and administration. Skill in project management. Skill in operating various word-processing, spreadsheets, and database software programs. Skill in preparing, reviewing, and analyzing operational and financial reports. Skill in providing superior customer service to external and internal customers. Ability to interpret applicable federal, state, county and local laws, regulations, and requirements. Ability to communicate efficiently and effectively both verbally and in writing. Ability to establish and maintain positive and effective working relationships with other employees and the general public. Ability to maintain privileged confidential information. Ability to work independently and meet strict time lines. Ability to work extended hours and various work schedules. Minimum Qualifications: Bachelor's Degree in Business, Finance or closely related field, and two years' work experience in administering governmental contracts, or an equivalent combination of training, education, and work experience which demonstrates the ability to perform the duties of this position. Licenses, Certifications, Special Requirements: Upon recommendation for hire, a criminal background check is required to determine suitability for hire, including a 39-month Motor Vehicle Record. May require possessing and maintaining a valid driver's license, (no DUIs or major traffic citations within the last three years). If required, must meet the Tohono O'odham Nation tribal employer's insurance requirements to receive a driver's permit to operate program vehicles. Based on the department's needs, incumbents may be required to demonstrate fluency in both the Tohono O'odham Language and English as a condition of employment.

is located in Sells, AZ. Under general supervision, monitors and reviews grants for compliance to the terms and conditions of the award. Reviews programmatic issues for compliance; approves and recommends budget and expenditures in accordance with grant's scope. Maintains file management on a regular basis. The work is normally reviewed upon completion, with occasional spot checks while in process, to ensure accuracy, timeliness and conformance to established standards; major work tasks are covered by instructions or procedures and unusual situations are referred to a supervisor. Essential Duties and Responsibilities: Reviews and approves check requests, journal entries and purchasing requisitions for accuracy, compliance available funding and scope of work. Assists with year-end close out by preparing grant analyses, expenditures, and audit and salary adjustments. Prepares financial reports for funding agencies; reviews program reports due to funding agencies; monitors expenditures and prepares journal entries for posting; uploads financial and programmatic reports; reviews and approves drawdown requests. Reviews new budgets, amendments and modifications for accuracy in funding amount; ensures compliance with grant conditions and terms and Nation's policies and procedures. Communicates with programs via e-mail, verbally or in writing; attends update meetings and responds to questions concerning costs, report due dates or any changes to funding amounts or guidelines. Assists in reviewing grant applications with program in accordance to original Request for Proposal (RFP) on behalf of the Nation; submits final application and sends or uploads to funding agency's website. Maintains grant files for the Nation's official record. Performs other job related duties as assigned and contributes to a team effort. Knowledge, Skills, and Abilities: Knowledge of the Tohono O'odham culture, customs, and traditions. Knowledge of applicable federal, state, tribal laws, regulations and requirements. Knowledge in records management procedures. Knowledge of department organization, functions, objectives, policies and procedures. Knowledge of contracts, grant writing and administration. Skill in researching information, analyzing problems and identifying solutions. Skill in budget preparation and administration. Skill in project management. Skill in operating various word-processing, spreadsheets, and database software programs. Skill in preparing, reviewing, and analyzing operational and financial reports. Skill in providing superior customer service to external and internal customers. Ability to interpret applicable federal, state, county and local laws, regulations, and requirements. Ability to communicate efficiently and effectively both verbally and in writing. Ability to establish and maintain positive and effective working relationships with other employees and the general public. Ability to maintain privileged confidential information. Ability to work independently and meet strict time lines. Ability to work extended hours and various work schedules. Minimum Qualifications: Bachelor's Degree in Business, Finance or closely related field, and two years' work experience in administering governmental contracts, or an equivalent combination of training, education, and work experience which demonstrates the ability to perform the duties of this position. Licenses, Certifications, Special Requirements: Upon recommendation for hire, a criminal background check is required to determine suitability for hire, including a 39-month Motor Vehicle Record. May require possessing and maintaining a valid driver's license, (no DUIs or major traffic citations within the last three years). If required, must meet the Tohono O'odham Nation tribal employer's insurance requirements to receive a driver's permit to operate program vehicles. Based on the department's needs, incumbents may be required to demonstrate fluency in both the Tohono O'odham Language and English as a condition of employment.

Under general supervision, provide administrative support of considerable difficulty, processing and administering annual, bi-annual, and as needed contracts. Work generally involves administration of a large volume of time sensitive transactions in maintenance of contracts and other documents and reports. * Monitors and ensures compliance with policies and procedures as they relate to administering annual, bi-annual, and as needed contracts for projects. * Responsible for coordinating and scheduling contract activities for assigned county government departments. Work involves developing solicitations, facilitating bid openings, call for bids, creating specific related reports, and maintaining program or project information lists in a database or files. * Gathers and analyzes data. * Prepares correspondence, brochures, and other narrative material. Receives inquiries and furnishes information requested. * Performs other job-related duties as assigned. Education: High school diploma or GED. Experience: A minimum of three (3) years of experience in contract administration or related field. Additional Requirements: Must possess a valid Arizona driver's license. Required Knowledge, Skills, and Abilities: Knowledge of: * Contract procedures and policies. * Business English, spelling, grammar, punctuation, and composition. * Clerical office practices and procedures. * Research techniques and report writing. * Current Microsoft Office software. * Filing and recordkeeping. Skill in: * Communicating effectively verbally and in writing and communicating orally in a face-to-face setting and by telephone with public and employees. * Establishing and maintaining effective working relationships with employees, other agencies, and the public. * Organization and adherence to detail. Ability to: * Provide timely, accurate, professional, and confidential administrative support. * Develop and maintain effective working relationships with associates, employees of other departments, representatives of other organizations, County officials, and the public. * Keep management informed of key operating issues affecting the department. * Remain current in knowledge required to perform assigned duties. * Handle confidential matters and maintain discretion always. * Act with courtesy, tact, and diplomacy. Work Environment: The work environment is associated with an office. The work area is adequately lighted, heated or cooled and ventilated. Physical Requirements: Ability to sit or stand for extended periods of time. Sufficient vision to read printed materials and a computer screen; hearing and speech ability to communicate effective in-person and telephonically. Capable of frequent repetitive movement of arms, fingers, and wrists. Ability to lift up to 30 pounds. Additional Job Information: FLSA: Non-Exempt Grade: 7 Classification: Classified Safety Sensitive: No

Job Description At WestLand Engineering and Environmental Services, a Trinity Consultants team, we are driven by purpose, innovation, and a shared commitment to the work that we do. As part of Trinity Consultants' Water and Ecology division, we tackle complex environmental challenges, blending expertise in environmental consulting, wetlands, cultural resources, GIS, landscape architecture, and engineering. WestLand empowers our teams to develop their unique skills while fostering career growth within a company that is large enough to offer diverse opportunities yet agile enough to value individual contributions. Collaboration is at the heart of what we do-our professionals work together on meaningful and impactful projects, delivering solutions that help clients navigate regulatory complexities and see positive project outcomes. Make a difference with us at WestLand! WestLand is currently adding a Contracts Specialist to our team of industry leading professionals The Contracts Specialist plays a key role in supporting business operations and compliance. As a member of the contracts team, the Contracts Specialist will prepare, review, and negotiate a variety of mid-level agreements ensuring legal compliance and alignment with business objectives. Additionally, this role will oversee subconsultant compliance, maintain insurance records and business licenses and serve as a key resource for internal and external stakeholders for contract related inquiries. This position may be based in either WestLand's Phoenix or Tucson, Arizona locations. What will I be doing? Prepare and manage a variety of mid-level agreements with a focus on professional and consulting services. Perform comprehensive contract review, identify areas of financial or legal risk and propose redlines/revisions to address issues. Ensure alignment with legal requirements as well as business objectives and collaborate with supervisor and senior management as needed to resolve any escalated matters. Populate, monitor, and maintain post-execution contract information in VantagePoint including expiration dates and renewals, pricing and rate details, FAR regulations, liability and insurance information, and client reporting requirements. Partner with internal teams to provide relevant information to their department through helpful meetings, dashboards, and reports. Lead Subconsultant compliance program by reviewing procurement, contract, and insurance documents for subconsultants, ensuring alignment with contractual requirements and internal policies. Ensure all contracts are signed and copies are filed, retained, and archived in accordance with internal policies and signing authority guidelines. Serve as a helpful department resource to both internal and external customers, providing clear, accurate, and timely information pertaining to contracts, insurance, and other related matters. Process and maintain business licenses, technical registrations, and client-related vendor forms. Ensure timely and accurate delivery of insurance certificates to clients, maintain records and files and respond to general queries. What qualifications are required for this role? Degree in business or a related field; or equivalent combination of education, training, and experience. Minimum 5 years of experience with commercial or procurement contracts with a focus on contract review, negotiation, and compliance. Experience in a consulting firm or professional services environment preferred. Some prior experience with FAR regulations is preferred. Understands commercial contract structure, insurance, pricing methodology, and business compliance procedures. Skilled negotiator and collaborator in both one-on-one and group settings. Highly organized with attention to detail and accuracy. Experience with contract management systems, dashboards, and reporting. Strong analytical and problem-solving abilities. Excellent verbal and written communication skills. The salary range for this position is $69,000 - $90,000 annually depending upon education and experience. What does WestLand offer you? Comprehensive benefits package: 9 paid holidays, healthcare benefits, PTO, and 401k matching for full-time employees. Flexible work schedules and remote/hybrid possibilities for most roles. Multidisciplinary environment: Unique, creative, and challenging projects where you can develop your vision of clientele and work with industry leaders daily. Success-oriented environment: Two-way mentorship, financial incentives to publish work, tuition reimbursement, and a career path structure to help you reach the next steps in your career. Collaborative work environment: Clear and frequent communication, shared information and ideas across teams, and a welcoming atmosphere for everyone. WestLand is committed to creating a diverse environment and is proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, age, gender identity or gender expression, national origin, disability, or veteran status. We maintain a drug-free workplace and perform pre-employment background checks. To apply, visit WestLand Resources Job Listings Resumes submitted by a recruiting/staffing agency without current/valid vendor agreement will become property of WestLand. Any recruiting/staffing agency wishing to do business with WestLand must contact the Human Resources Department through our website. Recruiting/staffing agents may NOT contact hiring managers directly. Firms that do not honor this request will be removed from consideration. Job Posted by ApplicantPro

At WestLand Engineering and Environmental Services, a Trinity Consultants team, we are driven by purpose, innovation, and a shared commitment to the work that we do. As part of Trinity Consultants' Water and Ecology division, we tackle complex environmental challenges, blending expertise in environmental consulting, wetlands, cultural resources, GIS, landscape architecture, and engineering. WestLand empowers our teams to develop their unique skills while fostering career growth within a company that is large enough to offer diverse opportunities yet agile enough to value individual contributions. Collaboration is at the heart of what we do-our professionals work together on meaningful and impactful projects, delivering solutions that help clients navigate regulatory complexities and see positive project outcomes. Make a difference with us at WestLand! WestLand is currently adding a Contracts Specialist to our team of industry leading professionals The Contracts Specialist plays a key role in supporting business operations and compliance. As a member of the contracts team, the Contracts Specialist will prepare, review, and negotiate a variety of mid-level agreements ensuring legal compliance and alignment with business objectives. Additionally, this role will oversee subconsultant compliance, maintain insurance records and business licenses and serve as a key resource for internal and external stakeholders for contract related inquiries. This position may be based in either WestLand's Phoenix or Tucson, Arizona locations. What will I be doing? * Prepare and manage a variety of mid-level agreements with a focus on professional and consulting services. * Perform comprehensive contract review, identify areas of financial or legal risk and propose redlines/revisions to address issues. Ensure alignment with legal requirements as well as business objectives and collaborate with supervisor and senior management as needed to resolve any escalated matters. * Populate, monitor, and maintain post-execution contract information in VantagePoint including expiration dates and renewals, pricing and rate details, FAR regulations, liability and insurance information, and client reporting requirements. Partner with internal teams to provide relevant information to their department through helpful meetings, dashboards, and reports. * Lead Subconsultant compliance program by reviewing procurement, contract, and insurance documents for subconsultants, ensuring alignment with contractual requirements and internal policies. * Ensure all contracts are signed and copies are filed, retained, and archived in accordance with internal policies and signing authority guidelines. * Serve as a helpful department resource to both internal and external customers, providing clear, accurate, and timely information pertaining to contracts, insurance, and other related matters. * Process and maintain business licenses, technical registrations, and client-related vendor forms. * Ensure timely and accurate delivery of insurance certificates to clients, maintain records and files and respond to general queries. What qualifications are required for this role? * Degree in business or a related field; or equivalent combination of education, training, and experience. * Minimum 5 years of experience with commercial or procurement contracts with a focus on contract review, negotiation, and compliance. * Experience in a consulting firm or professional services environment preferred. * Some prior experience with FAR regulations is preferred. * Understands commercial contract structure, insurance, pricing methodology, and business compliance procedures. * Skilled negotiator and collaborator in both one-on-one and group settings. * Highly organized with attention to detail and accuracy. * Experience with contract management systems, dashboards, and reporting. * Strong analytical and problem-solving abilities. * Excellent verbal and written communication skills. The salary range for this position is $69,000 - $90,000 annually depending upon education and experience. What does WestLand offer you? * Comprehensive benefits package: 9 paid holidays, healthcare benefits, PTO, and 401k matching for full-time employees. Flexible work schedules and remote/hybrid possibilities for most roles. * Multidisciplinary environment: Unique, creative, and challenging projects where you can develop your vision of clientele and work with industry leaders daily. * Success-oriented environment: Two-way mentorship, financial incentives to publish work, tuition reimbursement, and a career path structure to help you reach the next steps in your career. * Collaborative work environment: Clear and frequent communication, shared information and ideas across teams, and a welcoming atmosphere for everyone. WestLand is committed to creating a diverse environment and is proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, age, gender identity or gender expression, national origin, disability, or veteran status. We maintain a drug-free workplace and perform pre-employment background checks. To apply, visit WestLand Resources Job Listings Resumes submitted by a recruiting/staffing agency without current/valid vendor agreement will become property of WestLand. Any recruiting/staffing agency wishing to do business with WestLand must contact the Human Resources Department through our website. Recruiting/staffing agents may NOT contact hiring managers directly. Firms that do not honor this request will be removed from consideration.

SummaryDepartment - Detainee and Crisis SystemsJob Description OPEN UNTIL FILLED Job Type: Classified Salary Grade: 9 Pay Range Hiring Range: $49,108 - $58,926 Annually Pay Range: $49,108 - $68,744 Annually Range Explanation: Hiring Range is an estimate of where you can receive an offer. The actual salary offer will carefully consider a wide range of factors, including your skills, qualifications, experience, education, licenses, training, and internal equity. Pay Range is the entire compensation range for the position. The first review of applications will be on 12/05/2025. The Contract Specialist is responsible for supporting the administration and management of contracts and agreements at the county level. This position assists in the procurement process, ensures contract compliance, and facilitates communication between stakeholders to facilitate the effective delivery of contracted services. The Contract Specialist works under supervision and plays a key role in contract documentation, monitoring, and coordination. Essential Functions: As defined under the Americans with Disabilities Act, this classification may include any of the following tasks, knowledge, skills, and other characteristics. This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by incumbents of this class. Work assignments may vary depending on the department's need and will be communicated to the applicant or incumbent by the supervisor. Assists in the preparation and issuance of requests for proposals (RFPs), invitations to bid (ITBs), and requests for quotes (RFQs) for public service contracts and agreements; Reviews and evaluates bids, proposals, and quotes received in response to solicitations, ensuring compliance with procurement requirements and specifications; Collaborates with internal departments and stakeholders to gather requirements, develops scope of work documents, and defines contract terms and conditions; Coordinates contract negotiations and revisions with vendors, legal counsel, and other parties, ensuring alignment with program objectives and regulatory requirements; Prepares and maintains accurate documentation of contract files, including contracts, amendments, change orders, and correspondence; Monitors contract performance, timelines, deliverables, and expenditures to ensure compliance with contractual obligations and budgetary constraints; Facilitates communication and collaboration between internal departments, external vendors, and stakeholders involved in contract implementation; Assists in resolving issues and disputes related to contract interpretation, scope changes, and performance discrepancies; Generates reports and dashboards summarizing contract status, performance metrics, and key milestones for management review; Provides administrative support for contract-related activities, such as invoice processing, payment tracking, and budget reconciliation. Minimum Qualifications: Associate's degree from an accredited college or university in public or business administration, finance, supply chain management, or a closely-related field as determined by the department head at the time of recruitment AND one (1) year of experience administering, developing, evaluating, and/or writing contracts. (Relevant experience and/or education from an accredited college or university may be substituted.) OR: One (1) year with Pima County in an Administrative Specialist, Contracts and Grants Coordinator-Courts, or closely-related position as determined by the department head at the time of recruitment. Qualifying education and experience must be clearly documented in the "Education" and "Work Experience" sections of the application. Do not substitute a resume for your application or write "see resume" on your application. Preferred Qualifications: (Be specific in describing your experience in your application. Ensure the descriptions provided illustrate your competencies, specifically addressing the required and preferred qualifications.): Minimum two (2) years experience working with, developing, and writing contracts. Experience with/knowledge of developing contract proposals and related processes. Experience with/knowledge of implementing grants or grant oversight. Experience with/knowledge of creating reports, tracking contract timelines, progress, and priorities. Experience with/knowledge of working with contract and financial management system. Experience with/knowledge of healthcare agreements. Selection Procedure: Pima County Human Resources Department reserves the right to admit to the selection process only those candidates that meet the minimum qualifications. All applications will be assessed based on an evaluation of the listed education and experience. Candidates meeting the minimum qualifications may be further evaluated/scored against any advertised Preferred Qualifications. The hiring authority will interview and select the successful candidate from a referral list provided by Human Resources. Additional assessments/testing may be required as part of the selection process. Supplemental Information: Licenses and Certificates: Valid driver license is required at time of application. Valid AZ driver license is required at time of appointment. The successful applicant will be subject to a 39-month DOT Motor Vehicle Record review to determine applicant's suitability to operate county vehicles in accordance with Pima County administrative procedures. Failure to obtain and maintain the required licenses and certifications shall be grounds for termination. Any offer of employment resulting from this recruitment is contingent upon Fleet Services' review and approval of the candidate's driving record. Special Notice Items: The County requires pre-employment background checks. Successful candidates will receive a post-offer, pre-employment background screening to include verification of work history, education, and criminal conviction history. A prior criminal conviction will not automatically disqualify a candidate from employment with the County. Physical/Sensory Requirements: Physical and sensory abilities will be determined by position. Working Conditions: Working conditions will be determined by the position. EEO Information: Pima County Government is an Equal Employment Opportunity employer. We are committed to an inclusive and diverse workforce and will not discriminate in employment opportunities or practices on the basis of race, color, religion, national origin, age, disability, gender, sexual orientation, kinship, political interest, or any other characteristic protected by law.

OPEN UNTIL FILLED Job Type: Classified Salary Grade: 9 Pay Range Hiring Range: $49,108 - $58,926 Annually Pay Range: $49,108 - $68,744 Annually Range Explanation: * Hiring Range is an estimate of where you can receive an offer. The actual salary offer will carefully consider a wide range of factors, including your skills, qualifications, experience, education, licenses, training, and internal equity. * Pay Range is the entire compensation range for the position. The first review of applications will be on 12/05/2025. The Contract Specialist is responsible for supporting the administration and management of contracts and agreements at the county level. This position assists in the procurement process, ensures contract compliance, and facilitates communication between stakeholders to facilitate the effective delivery of contracted services. The Contract Specialist works under supervision and plays a key role in contract documentation, monitoring, and coordination. Essential Functions: As defined under the Americans with Disabilities Act, this classification may include any of the following tasks, knowledge, skills, and other characteristics. This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by incumbents of this class. Work assignments may vary depending on the department's need and will be communicated to the applicant or incumbent by the supervisor. * Assists in the preparation and issuance of requests for proposals (RFPs), invitations to bid (ITBs), and requests for quotes (RFQs) for public service contracts and agreements; * Reviews and evaluates bids, proposals, and quotes received in response to solicitations, ensuring compliance with procurement requirements and specifications; * Collaborates with internal departments and stakeholders to gather requirements, develops scope of work documents, and defines contract terms and conditions; * Coordinates contract negotiations and revisions with vendors, legal counsel, and other parties, ensuring alignment with program objectives and regulatory requirements; * Prepares and maintains accurate documentation of contract files, including contracts, amendments, change orders, and correspondence; * Monitors contract performance, timelines, deliverables, and expenditures to ensure compliance with contractual obligations and budgetary constraints; * Facilitates communication and collaboration between internal departments, external vendors, and stakeholders involved in contract implementation; * Assists in resolving issues and disputes related to contract interpretation, scope changes, and performance discrepancies; * Generates reports and dashboards summarizing contract status, performance metrics, and key milestones for management review; * Provides administrative support for contract-related activities, such as invoice processing, payment tracking, and budget reconciliation. Minimum Qualifications: Associate's degree from an accredited college or university in public or business administration, finance, supply chain management, or a closely-related field as determined by the department head at the time of recruitment AND one (1) year of experience administering, developing, evaluating, and/or writing contracts. (Relevant experience and/or education from an accredited college or university may be substituted.) OR: One (1) year with Pima County in an Administrative Specialist, Contracts and Grants Coordinator-Courts, or closely-related position as determined by the department head at the time of recruitment. Qualifying education and experience must be clearly documented in the "Education" and "Work Experience" sections of the application. Do not substitute a resume for your application or write "see resume" on your application. Preferred Qualifications: (Be specific in describing your experience in your application. Ensure the descriptions provided illustrate your competencies, specifically addressing the required and preferred qualifications.): * Minimum two (2) years experience working with, developing, and writing contracts. * Experience with/knowledge of developing contract proposals and related processes. * Experience with/knowledge of implementing grants or grant oversight. * Experience with/knowledge of creating reports, tracking contract timelines, progress, and priorities. * Experience with/knowledge of working with contract and financial management system. * Experience with/knowledge of healthcare agreements. Selection Procedure: Pima County Human Resources Department reserves the right to admit to the selection process only those candidates that meet the minimum qualifications. All applications will be assessed based on an evaluation of the listed education and experience. Candidates meeting the minimum qualifications may be further evaluated/scored against any advertised Preferred Qualifications. The hiring authority will interview and select the successful candidate from a referral list provided by Human Resources. Additional assessments/testing may be required as part of the selection process. Supplemental Information: Licenses and Certificates: Valid driver license is required at time of application. Valid AZ driver license is required at time of appointment. The successful applicant will be subject to a 39-month DOT Motor Vehicle Record review to determine applicant's suitability to operate county vehicles in accordance with Pima County administrative procedures. Failure to obtain and maintain the required licenses and certifications shall be grounds for termination. Any offer of employment resulting from this recruitment is contingent upon Fleet Services' review and approval of the candidate's driving record. Special Notice Items: The County requires pre-employment background checks. Successful candidates will receive a post-offer, pre-employment background screening to include verification of work history, education, and criminal conviction history. A prior criminal conviction will not automatically disqualify a candidate from employment with the County. Physical/Sensory Requirements: Physical and sensory abilities will be determined by position. Working Conditions: Working conditions will be determined by the position. EEO Information: Pima County Government is an Equal Employment Opportunity employer. We are committed to an inclusive and diverse workforce and will not discriminate in employment opportunities or practices on the basis of race, color, religion, national origin, age, disability, gender, sexual orientation, kinship, political interest, or any other characteristic protected by law.

ONLY CANDIDATES WHO ARE PERMANENT CONTRACT SPECIALIST OR WHO ARE ELIGIBLE FOR APPOINTMENT FROM THE OPEN COMPETITIVE CONTRACT SPECIALIST LIST WILL BE CONSIDERED FOR THIS POSITION. The New York City Department of Youth and Community Development (DYCD) invests in a network of community-based organizations and programs to alleviate the effects of poverty and to provide opportunities for New Yorkers and communities to flourish. Under the direction of the Assistant Deputy Agency Chief Contracting Officer (ADACCO), the Department of Youth and Community Development (DYCD) is seeking to hire an contract Specialist who will be responsible for: - Processing procurements for services, goods and construction in an accurate and timely manner using the appropriate procurement methods ensuring the procurements are in compliance with the rules associated to the funding stream in order to meet DYCD's goals and objectives. - Overseeing the evaluation process for DYCD procurements, including but not limited to conducting committee meetings and evaluator trainings. - Drafting solicitation specifications in a clear and concise manner - Consulting with various DYCD units to ensure the correct goods and or services are being procured - Maintain and update procurement status reports and databases - Processing contracts to registration in a timely manner which would include the responsibility determination process. CONTRACT SPECIALIST - 40561 Qualifications 1. A baccalaureate degree from an accredited college or university, accredited by regional, national, professional or specialized agencies recognized as accrediting bodies by the U. S. Secretary of Education and by the Council of Higher Education Accreditation (CHEA), and six months of full-time, satisfactory professional, technical, or administrative experience in one or more of the following fields: program evaluation, contract negotiation/management, fiscal/financial management, or project management; or 2. A four year high school diploma or its educational equivalent approved by a State's Department of Education or a recognized accrediting organization and four years of full-time, satisfactory professional, technical, or administrative experience in one or more of the following fields: program evaluation, contract negotiation/management, fiscal/financial management, or project management; or 3. Education and or experience equivalent to “1" or “2" above. Additional Information The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.

Do you have a knack for keeping accurate records, meeting deadlines, and maintaining professionalism in every interaction? We're looking for a detail-oriented communicator who can collaborate across all levels of the organization and has experience working with vendor contracts or service agreements. Reporting to the Finance Supervisor in DHHS Fiscal, the Contract Specialist performs various contract functions including preparing contracts and amendments, approving and processing bills for payment, monitoring year-to-date contract payments, processing authorization reports, monitoring contracts for compliance, preparing reports, etc. Hours: 8:00 AM to 4:30 PM, Monday-Friday with possibilities of comp time. Location: 320 S. Walnut St. in Appleton, WI Learn more about our benefits here: ******************************************************************** The following duties are most critical for this position. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned. * Draft, revise, and finalize contracts, amendments, and related agreements using approved templates; route for review and signature. * Prepare, distribute, and track vendors' annual budget submissions; review for completeness and alignment with contract terms. * Issue service authorizations to providers (mail and/or electronic); contact agencies and staff as needed and follow up on missing items. * Monitor year-to-date contract payments; reconcile activity to the general ledger and resolve discrepancies with Finance and program staff. * Monitor contract performance to ensure compliance with terms; escalate issues and recommend corrective actions. * Coordinate and maintain the annual audit requirement roster; collect audit reports, track findings, and document follow-up and resolution. * Lead or facilitate meetings with guidance from management to gather and review budgets, contract changes, researching provider statistics, and performance and compliance topics. * Maintain accurate, organized, and up-to-date contract files, logs, and reports in accordance with records retention requirements. * Regular and reliable attendance is an essential function; the position may require occasional work beyond the standard schedule to meet deadlines. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. * High school diploma or equivalent; Associates Degree in business, finance or related field is preferred. * Three to five years of business or related work experience. * Or any combination of education and experience that provides equivalent knowledge, skills, and abilities. * Works independently with minimal direction, demonstrating strong organization, time management, and sound judgement; able to set priorities, meet deadlines, manage multiple tasks, maintain confidentiality, and adapt as needs arise. * Demonstrates thorough attention to detail and high accuracy in data entry, document preparation, and reconciliation; able to analyze, summarize, and present data clearly through tables, charts, and written explanations. * Mathematical skills sufficient to add, subtract, multiply, divide, and calculate decimals and percentages; ability to check and reconcile figures. * Proficient with Microsoft Outlook, Word, and Excel; skilled in Excel functions including formulas, pivot tables, sorting, filtering, and conditional formatting. * Experience with PDF tools (e.g., Adobe Acrobat & Kofax Power), electronic signature platforms (e.g., DocuSign), and enterprise resource planning systems (e.g., JD Edwards) or comparable systems. * Ability to read, interpret, and apply contract documents and related materials, including amendments, exhibits, appendices, insurance certificates, licenses and certifications, affirmative action plans, program activity logs, invoices, authorization forms, bills, reports, budget sheets, policies and procedures, and applicable Wisconsin Statutes. * Ability to prepare accurate, professional documents and reports, including contracts and amendments; purchase-of-service summaries; waiver and payment lists; compliance confirmation reports; contract services reports; inpatient statistics; and vouchers. * Clear and professional communication skills, both verbally and in writing; collaborates effectively with provider agency staff; department leadership and staff; state personnel; Finance; Corporation Counsel; Risk Management; and auditors. Working Conditions and Physical Requirements * Primarily office/administrative work using standard office equipment (computer, calculator, scanner, photocopier, printer, telephone). * Work is largely sedentary with periodic standing, walking, reaching, pushing, pulling, lifting, moving, etc. up to 25 lbs while also file/document handling. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. OUTAGAMIE COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER. IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT, THE COUNTY WILL PROVIDE REASONABLE ACCOMMODATIONS TO QUALIFIED INDIVIDUALS WITH DISABILITIES AND ENCOURAGES BOTH PROSPECTIVE EMPLOYEES AND INCUMBENTS TO DISCUSS POTENTIAL ACCOMMODATIONS WITH THE EMPLOYER.

Job Title: Contracting Administrator, Consultant (Intermediate) Department: Acquisitions & Contract Management Clearance Requirements: None; clearable US Citizen Company Overview: ASI Government provides government leaders with the expertise they need to navigate acquisition and organizational challenges so they can make an impact and achieve their goals. For over 25 years, ASI has transformed the way government does business, impacting over 70 government agencies across the civilian, defense, and intelligence communities. Do you thrive on creating unique and impactful value for Federal clients? Are you passionate about partnering with clients and collaborating to create solutions? Do you enjoy the opportunity to drive change that impacts our nation? We are looking for smart, curious, driven individuals to join us in partnering with our client to help them solve some of the nation's most challenging problems. ASI Government serves as a trusted adviser to government leaders seeking improved performance, enhanced organization effectiveness, and strategic change. Join Our Team - Air Force 355th CONS This program provides critical acquisition and contracting support to the 355th Contracting Squadron (355 CONS) at Davis-Monthan Air Force Base in Tucson, Arizona. Our team of experienced Senior and Intermediate Contract Administrators will directly support federal procurement operations, including commercial acquisitions, minor construction, and source selection activities. With a focus on excellence, compliance, and mission alignment, this program ensures timely and effective contract execution in support of the United States Air Force's operational readiness. Eagles/ASI Team will be delivering expert guidance, documentation, and acquisition strategy support to Contracting Officers and mission partners. Provide contracting support positions including Senior and Intermediate Contract Administrators. Job Description: The Intermediate Contract Administrator will support acquisition strategy and contract administration, assist with procurement documentation and source selections, and maintain contract systems. This role ensures FAR compliance and supports DFAS coordination. Key Responsibilities: Assist with acquisition strategy and execution Prepare solicitations and procurement documents Support source selections and proposal evaluations Draft reports, briefings, and legal documents Maintain contract systems and perform pricing analysis Coordinate with DFAS and ensure FAR compliance Minimum Requirements: Bachelor's degree in any field OR 8 years of federal contracting experience OR 6 years of Air Force contracting experience 6+ years federal contracting experience, including 2+ years base-level purchasing DAWIA/FAC-C Professional certification Strong communication and analytical skills Preferred Qualifications: Experience in construction contracting Familiarity with federal acquisition systems (CON-IT, DEAMS, PIEE, CPARS, SAM) Work Location & Schedule: 100% onsite at Davis-Monthan AFB Desired Start Date: ASAP Why Join ASI Government? Work on high-impact, high-visibility projects that improve government services. Collaborate with experienced consultants in strategy, analytics, and organizational development. Opportunity for career growth in a dynamic and mission-driven environment. Competitive compensation and comprehensive benefits package (viewable on our careers site). BENEFITS: ASI Government offers a comprehensive benefit package to our employees. Benefits can be viewed on our careers site. EQUAL OPPORTUNITY EMPLOYER: ASI Government is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, gender, sexual orientation, gender identity, age, status as a protected veteran, or status as a qualified individual with a disability. To view the EEO Is the Law Poster, click here. PAY TRANSPARENCY NONDISCRIMINATION PROVISION: We will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. E-VERIFY: ASI Government participates in E-Verify, a service of DHS and SSA. See the E-Verify Notice and Learn About your Right to Work here and here. REASONABLE ACCOMMODATIONS: ASI is committed to working with and providing reasonable accommodations to individuals with disabilities. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application process, please send an email at ************** or call ************ and let us know the nature of your request.

DEPARTMENT OF ECONOMIC SECURITY Your Partner For A Stronger Arizona. DES works with families, community organizations, advocates and state and federal partners to realize our collective vision: A thriving Arizona. DES serves more than 3 million Arizonans. Our Mission is to strengthen individuals, families, and communities for a better quality of life. CONTRACTS MANAGEMENT SPECIALIST 3 Job Location: Address: Division of Developmental Disabilities (DDD) 1789 West Jefferson Street, Phoenix, Arizona 85007 Posting Details: Salary: $53,000.00 - $56,000.00 Grade: 20 Closing Date: January 5, 2026 Job Summary: Would you like to be part of an amazing team that helps Arizonans thrive? At the Department of Economic Security (DES), we strengthen individuals, families, and communities for a better quality of life. DES is looking for individuals that are committed to service, community, and teamwork. To learn more about DES please visit des.az.gov; or click on the link here to view ‘Our DES' video. Come join the DES Team! The Department of Economic Security, Division of Developmental Disabilities (DDD), is seeking an experienced and highly motivated individual to join our team as a Contracts Management Specialist 3. DDD provides individuals with developmental disabilities, and their families, services and supports that are flexible, high quality, and member driven. These services provide individuals with opportunities to exercise their rights and responsibilities of independent decision-making and engagement in the community. Applicants for this position cannot be licensed or certified by the DDD Office of Licensing Certification and Regulation, cannot have a principal interest in or have a spouse or close family with principal interest in a DDD Qualified Vendor Agreement, and cannot be employed or subcontracted by a DDD Qualified Vendor. Job Duties: Essential Duties and Responsibilities include but are not limited to: • Advises internal and external stakeholders on procedures for developing contracts or parts of contracts. Also works with program staff to develop scope of work that meets the Division's needs, writes solicitation components, service specifications and contract forms, prepares contracts and amendments, evaluates proposals, manages contracts, and provides technical assistance to program staff, contractors and applicants. • Confers, advises, and provides technical assistance to management, statewide program staff and contractors on contract related issues. Attends unit staff and statewide program staff meetings, leads discussions, gives instructions and makes suggestions to resolve issues/problems. • Meets with representatives of other division sections, state agencies and federal/local agencies to resolve contractual related issues and makes decisions based on Division policy and input from Senior Management. • Researches, reviews, and interprets federal and state laws, regulations, policies and procedures related to administration of DDD Contracts. Asks questions, listens, identifies and suggests resolutions to issues/problems to assist with the development of DDD Contract Administration policies as needed. Instructs unit staff & develops manuals related to contract administration policies & procedures for DDD statewide staff. Knowledge, Skills & Abilities (KSAs): Knowledge in: • Federal and state laws and statutes pertaining to contracting including Title XIX (AHCCCS). • Arizona Procurement Code and DES-DDD policies and procedures pertaining to Contract Compliance. • Business administration and procurement practices. • Contract management for human services. Skills in: • Program planning, development and maintenance of documents, forms and service specifications. • Interpersonal relations applied to communications between District and other organization personnel, other agencies and services providers. • Negotiations, problem resolution, good decision making, listening, logical and creative reasoning. • Contractual data development, analysis and evaluation. • Maintenance of complex automated record keeping and tracking systems; Oral and written communication; Using computer applications (e.g., full Microsoft Office Suite). Ability to: • Work independently and collectively with colleagues and team members. • Multi-task and prioritize large quantities of work; strong analytical and decision making skills. • Detail oriented; Highly retentive memory; Train staff. • Organize work projects; Lead state-wide meetings. Selective Preference(s): The ideal candidate for this position will have: • Two (2) years work experience in a contracts related field including drafting scopes of work and writing contract amendments or extensions. Full proficiency in the full Microsoft Office Suite and Google Suite is highly desirable. • Experience negotiating and interpreting various contracting concepts is preferred as well as project management, research, and analysis. Case management experience preferred. Pre-Employment Requirements: • If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Driver's License Requirements. Any employee operating a motor vehicle on State business must possess and retain a current, valid class-appropriate driver's license, complete all required training, and successfully pass all necessary driver's license record checks. The license must be current, unexpired, and neither revoked nor suspended. Employees who drive on state business are subject to Driver's license record checks, must maintain acceptable driving records, and must complete all required driver training. An employee who operated a personally owned vehicle on state business shall maintain the statutorily required liability insurance (see Arizona Administrative Code (A.A.C.) (R2-10-201.11). • Successfully pass background and reference check; employment is contingent upon completion of the above-mentioned process and the Agency's ability to reasonably accommodate any restrictions. • All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify). If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Driver's License Requirements. All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify). Benefits: The Arizona Department of Economic Security offers a comprehensive benefits package to include: • Affordable medical, dental, life, and short-term disability insurance plans • Participation in the Arizona State Retirement System (ASRS) and long-term disability plans • 10 paid holidays per year • Vacation time accrued at 4.00 hours bi-weekly for the first 3 years • Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program). • Sick time accrued at 3.70 hours bi-weekly • Deferred compensation plan • Wellness plans • Tuition Reimbursement • Stipend Opportunities • Infant at Work Program • Rideshare and Public Transit Subsidy • Career Advancement & Employee Development Opportunities • Flexible schedules to create a work/life balance Learn more about the Paid Parental Leave pilot program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page Retirement: State employees are required to participate in the Arizona State Retirement System (ASRS), the State sponsored retirement contribution plan and the Long-Term Disability (LTD) program after a 27-week waiting period. The ASRS defined benefit plan provides for life-long income upon retirement. You will also have the option to participate in a voluntary deferred compensation program to take advantage of tax-deferred retirement investments. On, or shortly after, your first day of work you will be provided with additional information about the available insurance plans, enrollment instructions, submission deadlines and effective dates. Contact Us: For questions about this career opportunity, please contact Shobana Jeyaraj at ************ or *******************. The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by contacting ************ or *******************. Requests should be made as early as possible to allow time to arrange the accommodation.

The Office of Technology and Innovation (OTI) leverages technology to drive opportunity, improve public safety, and help government run better across New York City. From delivering affordable broadband to protecting against cybersecurity threats and building digital government services, OTI is at the forefront of how the City delivers for New Yorkers in the 21st century. Watch our welcome video to see our work in action, follow us on social media @NYCOfficeofTech, and visit oti.nyc.gov to learn more. At OTI, we offer great benefits, and the chance to work on projects that have a meaningful impact on millions of people. You'll have the opportunity to work with cutting-edge technology and collaborate with other passionate professionals who share your drive and commitment to making a difference through technology. OTI is seeking a seasoned procurement professional to serve as Deputy ACCO in OTI's ACCO Office. The successful candidate will have worked in a fast paced, large, complex agency and have extensive experience in managing City procurements and contract administration; in planning, coordinating, and overseeing major project infrastructure programs, contracts with major impact on the community and other important projects. Assist the ACCO to manage the contracting activity for various OTI divisions, including the completion of over a billion dollars of capital and operating contract registrations annually, using Federal, State, and City funding sources; and to put procurement-related initiatives, plans and actions into effect. Evaluate and approve important contract documents on behalf of the ACCO, to ensure conformity to the agency's requirements and federal/state/city mandates. Ensure compliance with procedures of the Procurement Policy Board (PPB), Chapter 13 of the City Charter, the Mayor's Office of Contract Services (MOCS), and the requirements of the Minority and Women-Owned Business Enterprises Development Program. Perform highly responsible supervisory work directing staff of several units that manages the engineering services contracts, construction and standard services procurements, projects that impact the community, MWBE Innovative procurements. Utilize PASSPort for processing, review and approval of documents, review of professional competence of proposers, budgetary information, etc. Provide technical advice and quality assurance; develop procedures for administration of contract and procurement activities. Consult with and advise the ACCO and agency superiors on procurement policies, and in determining the costs and timelines of projects, and resolving procurement issues. The Deputy ACCO duties will include but are not limited to: - Draft justifications for emergency procurements, and administrative phases of OTI contracts. - Represent OTI at the MOCS ACCO meetings and various Oversight task force meetings, as well as State and Federal agencies. - Chair important agency meetings with vendors that relate to procurements and contract issues. - Perform other related managerial duties as required by the ACCO. - In the temporary absence of the ACCO, perform managing and approval-level duties of that position, as delegated - Review current processes within each unit and help identify improvements to the processes to reduce the cycle times of the respective procurements. - Assist in the development of standard operating procedure manuals that assist in staff training. - Assist in the re-configuration of the agency's procurement system to ensure new requirements are captured for all types of procurement methods; - Oversee special projects and initiatives as assigned. HOURS/SHIFT Day - Due to the necessary duties of this position in a 24/7 operation, candidate may be required to work various shifts such as weekends and/or nights/evenings. WORK LOCATION Brooklyn, NY TO APPLY Please go to ************************ and search for Job ID# 748662 Only permanent employees in the title and those that are reachable on the current civil service list are eligible to apply. * Interested applicants with other civil service titles who meet the preferred requirements should also submit a resume for consideration SUBMISSION OF A RESUME IS NOT A GUARANTEE THAT YOU WILL RECEIVE AN INTERVIEW APPOINTMENTS ARE SUBJECT TO OVERSIGHT APPROVAL NOTE: This position is open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate in your cover letter that you would like to be considered for the position under the 55-a program. OTI participates in E-Verify ADM PROC ANAL-NM FRM M1-3 - 8297A Qualifications 1. A baccalaureate degree from an accredited college and four years of full-time satisfactory professional experience in purchasing, procurement, contract administration or a related field, at least eighteen months of which must have been in an administrative, managerial or executive capacity or supervising professional personnel performing duties in one or more of the above fields; or 2. A combination of education and/or experience equivalent to "1" above. However, all candidates must have the eighteen months of administrative, managerial, executive or supervisory experience described in "1" above. Possession of an acceptable professional procurement certification may be substituted for up to one year of the experience described in "1" above. However, all candidates must have the eighteen months of administrative, managerial, executive or supervisory experience described in""1" above. Additional Information The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.

AGENCY DESCRIPTION: The Department of Small Business Services (SBS) helps unlock economic potential and create economic security for all New Yorkers by connecting New Yorkers to good jobs, creating stronger businesses, and building a fairer economy in neighborhoods across the five boroughs. JOB DESCRIPTION: The Contracting Officer will assist the Agency Chief Contracting Officer (ACCO) and the Deputy Agency Chief Contracting Officer (DACCO) in fulfilling the purchasing requirements of the Department of Small Business Service's (SBS) Procurement Unit, which include the preparation of procurement documents in compliance with the City's Charter and Procurement Policy Board Rules. Specific daily functions will include, but not limited to the following responsibilities: - Ensure compliance with SBS's Minority/Women Business Enterprise (MWBE) participation goals established by Local law 1. - Prepare grant agreements, small and micro purchase solicitations utilizing the MWBE requirements - Process procurements/solicitations in Passport, such as: Competitive Sealed Bids/Proposals, Negotiated Acquisitions/Extensions, Contract Amendments/Renewals, Government-to-Government, City Council Discretionary Awards, NYS Office of General Services, Preferred Source Procurements, Task Orders and Change Orders. - Conduct research and compile information from vendors to create responsibility determination reports. - Ensure that procurement documents are accurately prepared and adhere to all city rules and the Procurement Policy Board (PPB). - Ensure completion of post-registration archiving tasks, including scanning, printing, and filing. - Act as a liaison with the Mayor's Office of Contract Services, the Office of Management and Budget, the Comptroller's Office, Department of Investigation (DOI), Office of Technology and Innovation (OTI) and the Department of Citywide and Administrative Services. - Collaborate and coordinate with all stakeholders involved in the procurement - Input contract documents in the City's Financial Management System (FMS) for approval - Assist program units with performance evaluations. - Manage contract records in the procurement database. - Process, and generate reports as needed. All Applicants: Go to **************** search for Job ID: # 754326 Current SBS Employees: Please email your resume and cover letter including the following subject line: Contracting Officer and send to [email protected] Note: We appreciate the interest and thank all applicants who apply, but only those candidates under consideration will be contacted. If you are unable to apply via NYC Jobs, you can email your cover letter and resume to [email protected] with the following in the subject line: Contracting Officer If you do not have access to email, mail your cover letter & resume to: NYC Department of Small Business Services Human Resources Unit 1 Liberty Plaza, 11th Floor New York, New York 10006 PROCUREMENT ANALYST - 12158 Qualifications 1. A baccalaureate degree from an accredited college and six months of satisfactory full-time professional experience in procurement of goods, services, construction or construction-related services, or professional, technical or administrative experience in contract negotiation/management; or 2. An associate degree or completion of 60 semester credits from an accredited college, and 18 months of satisfactory, full-time professional experience as described in “1” above; or 3. A four-year high school diploma or its educational equivalent and two and one-half years of satisfactory full time professional experience as described in “1” above; or 4. A combination of education and/or experience equivalent to “1”, “2”, or “3” above. College education may be substituted for professional experience under “2” or “3” above at the rate of 30 semester credits from an accredited college for 6 months of experience. However, all candidates must have at least a four year high school diploma or its educational equivalent and 6 months of the experience described in “1” above. SPECIAL NOTES: To be eligible for placement in Assignment Level II, individuals must have, after meeting the minimum requirements, either one year served at Assignment Level I or one additional year of the experience described in "1" above. To be eligible for placement in Assignment Level III, individuals must have, after meeting the minimum requirements, either one year served at Assignment Level II or two additional years of the experience described in "1" above, at least one year of which must have been supervisory, or spent performing professional procurement duties equivalent to those performed at Assignment Level III. Additional Information The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.

Are you looking for a position with a work/life balance? Do you want to earn four (4) weeks off during your first year of employment? Do you want low and no cost health insurance options? If you answered "yes" to any of these questions, you need to complete your application now. Work for the city you love!!! The Parks, Recreation and Community Services Department is actively seeking a Grant Contract Administrator. Did you know as a City of Jacksonville employee, you would also have twelve (12) paid holidays and a personal leave day as well? In addition to health insurance, dental, vision, life insurance and flexible spending plans are also available. City of Jacksonville employees are also eligible for Federal Student Loan Forgiveness after ten (10) years of public service and on-time payments. This is professional work administering and monitoring the contract and subcontracts of a grant and ensuring that providers receive payment for services rendered. Work requires a basic understanding and application of the theories, principles, and practices of contract management and financial analysis usually gained through degree granting schools, or an equivalent level of practical knowledge gained through experience. Contacts with others require skills of persuasiveness, assertiveness, and sensitivity to others point of view that are required to influence behavior, change an opinion, or turn a situation around. The work is standardized in that tasks are covered by substantially diversified procedures and specialized standards, and because of the changing priorities, or different situations, incumbents have the latitude to consider which of the many procedures or standards should be followed and in what sequence. The work involves differing situations requiring use of judgment in search for solutions or new applications within ones' known experiences. Work is performed mainly in an office environment. Operates a motor vehicle and standard office equipment such as personal computers. Physical demands are minimal but may occasionally require lifting and moving objects of up to 20 pounds. Work is performed under limited supervision wherein the work assignments are varied, and the worker plans and organizes the work, and determines priorities based on established procedures, practices, and precedents. Examples of Work * Collects, reviews, and facilitates payment for services provided. * Ensures that the providers (subrecipients) of the Ryan White Part A Transitional Grant Area receive payment for the services that they provide to people living with HIV/AIDS under the Ryan White CARES Act of 1990. * Provides technical assistance to providers. * Establishes and maintains record keeping systems including spreadsheets and other software applications to track and evaluate program statistics. * Leads annual subrecipient monitoring. * Collects and analyzes data for making funding recommendations. * Conducts monthly meetings with sub recipients and case management supervisors to resolve fiscal and programmatic issues involving service delivery. * Attends meetings to provide or clarify information, facilitate processes, resolve problems, or to represent superiors in important administrative matters. * Prepares correspondence, compiles data, and prepares technical, strategic, and annual reports. * Compiles and interprets data, statistics, demographics, and other program information. * Creates and maintains office filing system. * Recommends, interprets, and implements federal, state and city laws, rules, regulations, policies, practices, and procedures governing the Ryan White Program. * Assists in grant writing. * Operates standard office equipment and personal computer utilizing word processing and spreadsheet applications. * Demonstrates proficiency in the City of Jacksonville's competencies. * Performs related duties as required. Knowledge, Skills and Abilities * Knowledge of the theories, principles and practices of contract management and financial analysis. * Knowledge of administrative techniques and procedures. * Knowledge of federal, state and city laws, rules, regulations, policies, practices, and procedures as it relates to grants. * Knowledge of contract administration practices and principles. * Knowledge of principles of customer service. * Skill in researching, compiling, and analyzing data. * Skill in researching, analyzing, interpreting, and applying related federal, state, and local laws, rules, and regulations. * Ability to interact with diverse populations, including, gay, lesbian, bisexual, homeless or addicted individuals. * Ability to communicate effectively verbally and in writing. * Ability to develop and make presentations before large groups. * Ability to operate standard office equipment such as personal computers and utilizing word processing and spreadsheet applications. * Ability to perform mathematical calculations. * Ability to collaborate effectively with others. * Ability to work independently. * Ability to operate a motor vehicle. Open Requirements/Supplemental Information OPEN REQUIREMENTS: * Six years of education and/or experience in human services planning, or a closely related field that includes at least one year of responsible administrative, professional or technical experience in statistical research, contract management, program evaluation or all aspects of grant procurement. * A bachelor's degree a major that directly relates to human services planning is preferred. LICENSING/CERTIFICATION/REGISTRATION: * A valid driver's license is required prior to appointment and must be maintained during employment in this class. * Must qualify for prior to appointment, obtain and maintain during employment in this class, a City of Jacksonville Public Driver Certification. A FULLY COMPLETED ONLINE APPLICATION IS REQUIRED.Apply at ********************* Work history is required for all employment/volunteer work in which qualifications are being based. When meeting/basing qualifications on education, a copy of your college transcript, with your social blacked out, is required with your application. Transcripts do not need to be official, but must state your name, the school's name, classes taken, grades received, type of degree, and date degree was conferred. The application system works best with Google Chrome or Edge with Chromium web browsers. Please try to apply using one of these browsers. To ensure you receive email notifications, be sure to make "***********************" a trusted sender. You may also track the status of your application and see notifications by logging into your account. For further information regarding the application process please refer to the Frequently Asked Questions on the website. Certain servicemembers and veterans, and the spouses and the family members of such service members and veterans, receive preference and priority, and certain servicemembers may be eligible to receive waivers for post-secondary educational requirements, in employment and are encouraged to apply for positions being filled. If claiming veteran's preference, you must attach a DD-214 (Member Form-4 copy) or military discharge papers, or equivalent certification from the Department of Veterans Affairs listing military status, dates of service and character of discharge. You must also attach the Veterans Preference Certification Form and if applicable, the additional forms as noted here: ********************************************************************* If a candidate believes he or she was not afforded veteran's preference, he or she may file a written complaint, within sixty (60) calendar days upon receipt of notification of the hiring decision, requesting an investigation to: Florida Department of Veterans Affairs Attention: Veterans' Preference Coordinator 11351 Ulmerton Road, Suite 311-K Largo, FL 33778-1630 Email: ***********************************

Nature of Work Please be advised that the salary for this position will be determined based upon the selected candidate's qualifications. The Procurement Contracting Officer II is responsible for all aspects of contracting transactions from initiation to contract closeout for the centralized procurement of commodities or services for assigned department(s) and/or commodity groups. The incumbent's work covers the full range of pre and post award procurement contracting activities. The incumbent analyzes procurement requirements, market conditions, the contractor's responsibility, and problems which arise. The incumbent performs all duties in compliance with applicable regulations, sound business practices and the highest ethical standards. General supervision is received from an administrative superior who reviews work for conformity with established financial, administrative, and departmental policies and attainment of desired objectives, through conferences and review of reports Illustrative Examples of Essential Duties * Serves as lead on procurement matters for assigned departments or commodity groups. * Manage invitations to Bid, Invitations to Quote and Request for Proposal/Qualifications and, occasionally, Invitations to Negotiate. * Reviews and approves requisitions to maximize compliance with applicable regulations and assure best value for taxpayer resources. * Develops procurement plans by reviewing previous history, market conditions, and specifications or technical data packages. * Determines adequacy and completeness of description, which involves research of various manuals and catalogs, or discussions with manufacturers' representatives of requisitioning sources to identify and initiate any corrective actions required. * Prepares and issues solicitation documents, including: selecting appropriate clauses, ensuring clear and complete specifications, and serves as a central point of contact on assigned procurements. * Seeks maximum competition for assigned projects by compiling bidders' list, maintaining knowledge of suppliers, contacts with trade associations, local resources or other sources as necessary to maximize competition. * Performs detailed analysis of proposals received, including responsiveness, compliance, cost tabulations, total cost of ownership. * Prepares recommendations for award, documenting reasons for decisions including justifying basis for mot recommending lowest bidder. * In negotiated procurements, is lead on the negotiations process complying with all applicable regulations pertaining to negotiations. * Draft contracts for assigned projects. Minimum Requirements * Bachelor's degree from an accredited institution with specialization in business, public administration or a related field. * Three (3) years public procurement experience. * Ability for effective oral and written communication. * Acceptable combination of the above. * Preference will be given to candidates with professional certification (CPPO, CPPB, CPM). If hired without certification, continued employment is contingent upon the incumbent getting professional certification (CCPO, CPPB, CPM) within two (2) years of hire date. Physical Requirements Must have the use of sensory skills in order to effectively communicate and interact with other employees and the public through the use of the telephone and personal contact. * Physical capability to effectively use and operate various items of office related equipment, such as, nut not limited to personal computer, calculator, copier, and fax machines. * No significant standing, walking, moving, climbing, carrying, bending, kneeling, crawling, reaching, handling, sitting, pushing, and pulling. The work is typically performed while sitting at a desk or table or while standing or walking. * The work is typically performed in an office and occasionally outdoors and in cold or inclement weather. For all positions: * Ability to establish and maintain effective working relationships with elected officials, coworkers, the press the general public and members of diverse cultural and linguistic backgrounds regardless of race, religion, age, sex, disability, political affiliation, gender identity or sexual orientation. * Ability to serve the public and fellow employees with honesty and integrity in full accord with the letter and spirit of all city ethics and conflicts of interest policies. Strong understanding of ethical behavior is required. * Ability to maintain regular and punctual attendance. * Performs related work as required * Reports to work as directed during an emergency as an essential employee of the City of Miami Beach For all technical, professional, supervisory and managerial positions: * Ability to develop innovative and creative solutions to issues consistent with the City's strategic plan. Applicants must detail any related work experience on the application or risk disqualification. It is the applicant's responsibility to update their NEOGOV profile with work experience, education, certifications and personal contact information when submitting each application, failure to do so will result in ineligibility. City of Miami Beach employees must reflect their current position and detail their work experience on the application to avoid being disqualified. Veterans Preference: Veterans Preference is awarded in accordance with Florida State Statute 295.07. If veteran's preference is being claimed, it must be indicated on the application form and proper documentation, including all forms DD-214 (either Member 2 or Member 4), as well as the final Department of Defense Disability Letter (dated within one year) must be submitted with the application Benefits are available to FULL-TIME employees only. The City of Miami Beach offers a comprehensive benefits package, including 12 vacation, 12 sick days, 15 paid holidays (11 holidays and 4 floating holidays); partially sponsored by the City group medical (including visual) and dental insurance, life insurance. Excellent retirement plan: pre-tax employee contribution added to the City's contribution; 5 year "cliff vesting." Voluntary Benefits (fully paid by the employee, but payroll deductible): flexible spending account; 457 Deferred Compensation Plan, and Roth IRA; universal and critical life insurance, disability insurance, long-term care, and lump sum cancer policy. Also, U.S. Legal Services, tuition assistance, pre-tax payroll contributions, continuation of medical and dental coverage up to 18 months upon termination (COBRA). For a more detailed overview of the benefit package, please visit Benefits section at ****************************** 01 Do you have a Bachelor's degree from an accredited institution with a specialization in business, public administration, or a related field? * Yes * No 02 List your degree of study 03 Do you have three (3) years of public procurement experience? * Yes * No 04 Briefly describe your experience 05 Do you have the ability for effective oral and written communication? * Yes * No 06 I acknowledge that preference will be given to candidates with professional certification (CPPO, CPPB, CPM). * Yes * No 07 I acknowledge If hired without certification, continued employment is contingent upon the incumbent getting professional certification (CCPO, CPPB, CPM) within two (2) years of hire date. * Yes * No Required Question Employer City of Miami Beach Address 1700 Convention Center Drive 3rd Floor Miami Beach, Florida, 33139 Phone ************ Website ***************************