Legal Secretary jobs at State of Arizona

ATTORNEY GENERAL (DEPT OF LAW) LEGAL SECRETARY 2 ATTORNEY GENERAL (DEPT OF LAW) Posting Details: Salary: $29,822-$55,602* Grade: 16 Closing Date: Continuous Job Summary: The Arizona Attorney General's Office (“AGO”) is seeking Legal Secretary II to provide legal secretarial support to the Assistant Attorney Generals. The position will prepare a variety of correspondence, pleadings, motions, legal forms and independently prepares correspondence. This position may offer the ability to work remotely, within Arizona, up to two days a week, based upon the department's business needs and continual meeting of expected performance measures. Legal secretaries support the following legal divisions: • Criminal Division- Current # of openings: 1 - Phoenix • State Government Division- Current # of openings: 5 • Child and Family Protection Division- Openings available statewide • Civil Litigation Division- Current # of openings: 0 • Solicitor General's Office- Current # of openings: 1 *For more information about specific divisions, such as salary ranges and section descriptions, please click on the division hyperlinks above. Job Duties: • Duties include, but may not be limited to, preparation of legal pleadings and documents necessary to process cases on behalf of the client; drafting and typing correspondence; answering inquiries from the client, court personnel, and others regarding case activity and status; coordinating and following up on service of process including communicating with the process servers and locate unit; entering all calendar events, deadlines, and case activities in case management database (ATLAS) to track progression of activities, reflect case status and generate follow through action; independently generating legal forms needed in all types of actions and other projects as assigned. • Calendar court appearances, hearings, depositions, meetings and other functions; docket all case pleadings, correspondence, and suspense deadlines in legal files (case management system). Open, maintain and close files in accordance with office standards. Make travel arrangements and complete necessary documentation for in-state and out-of-state travel. • Review incoming correspondence and pleadings and refer to appropriate attorney. Review outgoing material for consistency with office policy, grammatical construction, clerical error; ensure that legal documents and enclosures are complete and in order. Knowledge, Skills & Abilities (KSAs): • Knowledge of word processing programs, legal terminology and legal forms. • Knowledge of service of process procedures. • Understanding of the attorney/client relationship including the need for confidentiality and discretion. • Knowledge of rules and procedures of all Arizona State courts and a variety of federal courts. • Extensive knowledge court procedures and applicable time-frames. • The principles, concepts, practices, methods and techniques common to a modern law office. • Oral and written communication. • Interpersonal relationships. • Skill in composing various complex legal correspondence and pleadings. • Grammar, punctuation, spelling, basic editing, and formatting of a wide variety of legal documents. • Word processing and transcribing skills. • Ability to work with interruptions and adapt to changing priorities. • Ability to work as part of a team. • Ability to perform detailed work with a high degree of accuracy and exercise good judgment in safeguarding sensitive and confidential information • Ability to work independently. • Ability to track and follow through on voluminous court actions in various states. • Ability to utilize automated case management systems and follow office procedures for maintaining and tracking records. • Ability to organize, prioritize and perform varied tasks and track multiple deadlines simultaneously. Selective Preference(s): Ideal Candidates will have extensive experience as a legal secretary or completion of a legal secretary/paralegal training program. Pre-Employment Requirements: • All applicants under serious consideration for hire with the Attorney General's Office are required to be fingerprinted by the Office and complete a criminal background check through State and Federal agencies. A job offer cannot be tendered until the candidate has successfully passed the initial background check. Your record does not automatically constitute a bar to employment. Factors such as, but not limited to, age at time of offense and age of offense, as well as the relationship between the offense and the job for which you apply will be considered. If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Driver's License Requirements. All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify). Benefits: The Attorney General's Office offers a comprehensive benefits package to include: Student Loan Assistance Sick leave Vacation with 10 paid holidays per year Health and dental insurance Retirement plan Life insurance and long-term disability insurance Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance Learn more about the Paid Parental Leave pilot program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page Retirement: • Positions in this classification participate in the Arizona State Retirement System (ASRS). • Please note, enrollment eligibility will become effective after 27 weeks of employment. Contact Us: If you have any questions, please feel free to contact Human Resources at ************** or email us at ***********************. During all phases of the selection process, people with a disability may request a reasonable accommodation by contacting the AG's Human Resources Office at ************** or via e-mail at ***********************. The Arizona Office of the Attorney General does not discriminate on the basis of race, color, national origin, sex, disability, religion, sexual orientation or age in its programs, activities or in its hiring and employment practices. The following division has been designated to handle inquiries regarding the non-discrimination policies: Operations Division, 2005 N. Central Ave., Phoenix, AZ 85004, Phone: **************, Fax: **************.

ATTORNEY GENERAL (DEPT OF LAW) LEGAL SECRETARY 2 ATTORNEY GENERAL (DEPT OF LAW) Posting Details: Salary: $29,822-$55,602* Grade: 16 Closing Date: Continuous Job Summary: The Arizona Attorney General's Office (“AGO”) is seeking Legal Secretary II to provide legal secretarial support to the Assistant Attorney Generals. The position will prepare a variety of correspondence, pleadings, motions, legal forms and independently prepares correspondence. This position may offer the ability to work remotely, within Arizona, up to two days a week, based upon the department's business needs and continual meeting of expected performance measures. Legal secretaries support the following legal divisions: • Criminal Division- Current # of openings: 2 - Phoenix • State Government Division- Current # of openings: 5 • Child and Family Protection Division- Openings available statewide • Civil Litigation Division- Current # of openings: 0 • Solicitor General's Office- Current # of openings: 1 *For more information about specific divisions, such as salary ranges and section descriptions, please click on the division hyperlinks above. Job Duties: • Duties include, but may not be limited to, preparation of legal pleadings and documents necessary to process cases on behalf of the client; drafting and typing correspondence; answering inquiries from the client, court personnel, and others regarding case activity and status; coordinating and following up on service of process including communicating with the process servers and locate unit; entering all calendar events, deadlines, and case activities in case management database (ATLAS) to track progression of activities, reflect case status and generate follow through action; independently generating legal forms needed in all types of actions and other projects as assigned. • Calendar court appearances, hearings, depositions, meetings and other functions; docket all case pleadings, correspondence, and suspense deadlines in legal files (case management system). Open, maintain and close files in accordance with office standards. Make travel arrangements and complete necessary documentation for in-state and out-of-state travel. • Review incoming correspondence and pleadings and refer to appropriate attorney. Review outgoing material for consistency with office policy, grammatical construction, clerical error; ensure that legal documents and enclosures are complete and in order. Knowledge, Skills & Abilities (KSAs): • Knowledge of word processing programs, legal terminology and legal forms. • Knowledge of service of process procedures. • Understanding of the attorney/client relationship including the need for confidentiality and discretion. • Knowledge of rules and procedures of all Arizona State courts and a variety of federal courts. • Extensive knowledge court procedures and applicable time-frames. • The principles, concepts, practices, methods and techniques common to a modern law office. • Oral and written communication. • Interpersonal relationships. • Skill in composing various complex legal correspondence and pleadings. • Grammar, punctuation, spelling, basic editing, and formatting of a wide variety of legal documents. • Word processing and transcribing skills. • Ability to work with interruptions and adapt to changing priorities. • Ability to work as part of a team. • Ability to perform detailed work with a high degree of accuracy and exercise good judgment in safeguarding sensitive and confidential information • Ability to work independently. • Ability to track and follow through on voluminous court actions in various states. • Ability to utilize automated case management systems and follow office procedures for maintaining and tracking records. • Ability to organize, prioritize and perform varied tasks and track multiple deadlines simultaneously. Selective Preference(s): Ideal Candidates will have extensive experience as a legal secretary or completion of a legal secretary/paralegal training program. Pre-Employment Requirements: • All applicants under serious consideration for hire with the Attorney General's Office are required to be fingerprinted by the Office and complete a criminal background check through State and Federal agencies. A job offer cannot be tendered until the candidate has successfully passed the initial background check. Your record does not automatically constitute a bar to employment. Factors such as, but not limited to, age at time of offense and age of offense, as well as the relationship between the offense and the job for which you apply will be considered. If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Driver's License Requirements. All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify). Benefits: The Attorney General's Office offers a comprehensive benefits package to include: Student Loan Assistance Sick leave Vacation with 10 paid holidays per year Health and dental insurance Retirement plan Life insurance and long-term disability insurance Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance Learn more about the Paid Parental Leave pilot program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page Retirement: • Positions in this classification participate in the Arizona State Retirement System (ASRS). • Please note, enrollment eligibility will become effective after 27 weeks of employment. Contact Us: If you have any questions, please feel free to contact Human Resources at ************** or email us at ***********************. During all phases of the selection process, people with a disability may request a reasonable accommodation by contacting the AG's Human Resources Office at ************** or via e-mail at ***********************. The Arizona Office of the Attorney General does not discriminate on the basis of race, color, national origin, sex, disability, religion, sexual orientation or age in its programs, activities or in its hiring and employment practices. The following division has been designated to handle inquiries regarding the non-discrimination policies: Operations Division, 2005 N. Central Ave., Phoenix, AZ 85004, Phone: **************, Fax: **************.

ATTORNEY GENERAL (DEPT OF LAW) LEGAL SECRETARY I Posting Details: Salary: $38,900 Grade: 15 Closing Date: Open Until Filled Job Summary: The Arizona Attorney General's Office, Child and Family Protection Division/ Protective Services Section is seeking a a Legal Secretary to provide secretarial support for one or more assistant attorneys general which includes: preparation of all legal pleadings and documents necessary to process dependency/severance cases on behalf of the client. Job Duties: The Office of the Arizona Attorney General is seeking a Legal Secretary I to provide entry level secretarial and administrative support for the office which includes, but is not limited to; drafting and typing correspondence and basic pleadings; answering inquiries from the client, court personnel and others regarding case activity and status; inputting data into and using an automated case management system to maintain and track case records and activity; independently generating legal forms needed in all types of actions; maintaining court calendar and legal deadlines; preparing documents and other projects as assigned, including coordinating case transfers. Monitoring several inboxes and distribution from these boxes to assigned AAGs and staff. Duties involve reviewing, creating and processing materials and information that are confidential pursuant to federal and state laws. Remote Options: This position may be eligible for Remote Work two days a week. Knowledge, Skills & Abilities (KSAs): Knowledge Knowledge of word processing equipment and programs, legal terminology, legal forms, court procedures and applicable time-frames, in general and specifically and extensive knowledge of Juvenile Court Rules related to dependency, severance and guardianship practice, the principles, concepts, practices, methods and techniques common to modern law office Skill Typing at least 60 WPM Oral and written communication Interpersonal relationships Manage/handle a heavy work load under time pressure with multiple deadlines Ability Must be able to handle a high volume of work and stressful situations Ability to operate word processor for preparation of legal documents Ability to track and follow through on voluminous court actions in various states Ability to utilize automated case management systems and follow office procedures for maintaining and tracking records. Ability to organize, prioritize, and perform varied tasks and track multiple deadlines simultaneously Selective Preference(s): Pre-Employment Requirements: • Travel may be required for this position. A valid Arizona Driver's License is required, along with consent to have your driving record run periodically. • All applicants under serious consideration for hire with the Attorney General's Office are required to be fingerprinted by the Office and complete a criminal background check through State and Federal agencies. A job offer cannot be tendered until the candidate has successfully passed the initial background check. Your record does not automatically constitute a bar to employment. Factors such as, but not limited to, age at time of offense and age of offense, as well as the relationship between the offense and the job for which you apply will be taken into account. Benefits: The Attorney General's Office offers a comprehensive benefits package to include: Sick leave Vacation with 10 paid holidays per year Health and dental insurance Retirement plan Life insurance and long-term disability insurance Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance For a complete list of benefits provided by The State of Arizona, please visit our benefits page Retirement: • Positions in this classification participate in the Arizona State Retirement System (ASRS). • Please note, enrollment eligibility will become effective after 27 weeks of employment. Contact Us: If you have any questions, please feel free to contact Human Resources at ************** or email us at ***********************. During all phases of the selection process, people with a disability may request a reasonable accommodation by contacting the AG's Human Resources Office at ************** or via e-mail at ***********************. The Arizona Office of the Attorney General does not discriminate on the basis of race, color, national origin, sex, disability, religion, sexual orientation or age in its programs, activities or in its hiring and employment practices. The following division has been designated to handle inquiries regarding the non-discrimination policies: Operations Division, 2005 N. Central Ave., Phoenix, AZ 85004, Phone: **************, Fax: **************.

ATTORNEY GENERAL (DEPT OF LAW) LEGAL SECRETARY I 15 S. 15th Ave., Phoenix, AZ Posting Details: Salary: $40,000 Grade: 15 Closing Date: Until Filled Job Summary: The Arizona Attorney General's Office State Government Division/Licensing & Enforcement Section is seeking a Legal Secretary I. Remote Options: This position may be eligible for Remote Work two days a week. The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, and commissions, many State employees participate in the State's Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona unless an exception is properly authorized in advance. Job Duties: Attorneys in LES provide legal services to 30 professional licensing boards. This position will provide legal secretarial support to those attorneys. The Legal Secretary I will interact with client agencies and courts in the acquisition of case file related materials and calendaring information. This position will entail proofreading and formatting of legal correspondence, memoranda, pleadings, briefs, legal opinions, and appellate briefs. This position will also involve exhibit preparation and the filing of legal documents in various judicial venues. This position will also provide backup assistance to other team members as needed. Knowledge, Skills & Abilities (KSAs): Knowledge of legal formats and requirements for a wide variety of legal documents; Knowledge of the rules and procedures for all state, appellate and federal courts; Knowledge of the attorney/client relationship, including the need for confidentiality and discretion; Knowledge of state and office policies and procedures; Knowledge of software programs; Knowledge to know what they do not know and ask questions. Skill in typing, proofreading and word/data processing; Skill in grammar, punctuation, spelling and editing; Skill in composing correspondence; Skill in effective oral and written communication; Skill in the utilization or word processing programs for efficient and accurate formatting for final documentation production; Skill in interpersonal relations necessary for effective team work, cooperation and conflict resolution; Skill in taking pride in their work. Ability to handle a large volume of work with competing deadlines; Ability to prioritizes workload of numerous attorneys; Ability to be a team player; Ability to proof their own work for accuracy; Ability to understand the task before beginning it; Ability to display courteous and professional behavior; Ability to assist attorneys with organizing materials for trial preparation; Ability to feel comfortable asking questions and seeking assistance; Ability to care about the quality of the work that they perform and in the final work product. Selective Preference(s): N/A Pre-Employment Requirements: All applicants under serious consideration for hire with the Attorney General's Office are required to be fingerprinted by the Office and complete a criminal background check through State and Federal agencies. A job offer cannot be tendered until the candidate has successfully passed the initial background check. Your record does not automatically constitute a bar to employment. Factors such as, but not limited to, age at time of offense and age of offense, as well as the relationship between the offense and the job for which you apply will be taken into account. If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Driver's License Requirements. All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify). Benefits: The Attorney General's Office offers a comprehensive benefits package to include: Student Loan Assistance Sick leave Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program) Vacation with 10 paid holidays per year Health and dental insurance Retirement plan Life insurance and long-term disability insurance Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance By providing the option of a full-time or part-time remote work schedule, employees enjoy improved work/life balance, report higher job satisfaction, and are more productive. Remote work is a management option and not an employee entitlement or right. An agency may terminate a remote work agreement at its discretion. Learn more about the Paid Parental Leave pilot program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page Retirement: • Positions in this classification participate in the Arizona State Retirement System (ASRS). • Please note, enrollment eligibility will become effective after 27 weeks of employment. Contact Us: If you have any questions, please feel free to contact Human Resources at ************** or email us at ***********************. During all phases of the selection process, people with a disability may request a reasonable accommodation by contacting the AG's Human Resources Office at ************** or via e-mail at ***********************. The Arizona Office of the Attorney General does not discriminate on the basis of race, color, national origin, sex, disability, religion, sexual orientation or age in its programs, activities or in its hiring and employment practices. The following division has been designated to handle inquiries regarding the non-discrimination policies: Operations Division, 2005 N. Central Ave., Phoenix, AZ 85004, Phone: **************, Fax: **************. The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer.

Posting Date 10/14/25 Application Deadline 10/20/25 Pay Range $21.00 - $35.00 hourly Salary offers are based on the candidate's equivalent experience and internal equity with other employees within the same job classification. The position is eligible for overtime compensation for all hours worked over 40 in the designated workweek. Job Type Unclassified Department Legal Advocate About the Position Come be a part of a dynamic, fast-paced legal team as a Legal Secretary at the Office of the Legal Advocate. Are you motivated, have excellent communication, and organizational skills, with a can-do attitude? If so, you are just the candidate we are looking for! As a Legal Secretary, you will play a vital role on the defense team by handling case files, preparing legal records, and filing pleadings, petitions, briefs, correspondence, motions, and other legal documents. You will work side by side with attorneys and their team to ensure our clients receive the best possible representation. About Maricopa County's Office of the Legal Advocate We provide high-quality legal representation to our clients while protecting the fundamental rights of every member of the community. The Office of the Legal Advocate is made up of hard-working and dedicated people who believe in safeguarding the constitutional rights of the indigent clients we serve. We strive to build a stronger team with every team member we add, because every one of our colleagues plays an integral part in delivering excellent representation. If your goal is to be part of a dynamic, supportive, and pivotal office, please consider applying to the Office of the Legal Advocate! Proud to Offer Work with a greater purpose Tuition reimbursement Exceptional work-life balance Opportunities for growth and development within Maricopa County Low-cost, high-value healthcare for you and your qualifying dependents Child care benefits including access to our on-site center Maricopa County Kids Club, dedicated to serving Maricopa County families exclusively Paid vacation, sick time, and parental leave Extensive wellness program, including healthcare premium discounts Maricopa County participates in the Arizona State Retirement System. This defined retirement benefit requires a 12% monthly contribution rate and includes a 100% employer match on Day 1 Learn more at Work With Us | Maricopa County, AZ We Require Two years of experience in a legal setting with knowledge in legal preparations and legal proceedings High school diploma or GED Post-secondary education may substitute for the required experience on a year-for-year basis We Also Value Criminal law or indigent defense office experience Experience as a Legal Secretary working in a public or private law firm Certificate of completion from an accredited secretarial school or certificate of completion from a legal secretary training program Job Contributions Type and prepare legal documents, briefs, petitions, and memoranda for filing from written copy, oral and/or mechanical dictation in a fast-paced environment Transcribe witness interviews verbatim from cassette tape, CD and/or digital recordings Answer multi-line telephone for various staff members, screen calls, transfer, and take messages as needed Perform as receptionist for unit or floor; direct visitors, sort, and distribute mail/fax transmissions, and memos Coordinate case files and calendars; file documents in complex files; prepare court calendars for attorneys, schedule meetings, interviews, and legal calls Photocopy documents, correspondence, notebooks, books, motions, briefs, files, and other confidential materials Support attorneys who represent persons who have been charged with and/or been convicted of crimes, some of which may include traumatic subject matter, and perform this work under critical deadlines Access information electronically from the court and update internal case tracking systems; use internal case tracking systems and intra/internet to answer questions for attorneys, staff, and clients Hand-deliver and/or pick up documents/items on- and off-site Box files for long-term storage, occasionally retrieve closed files from and return files to long-term storage area Working Conditions Ability to work with traumatic subject matter (crime scenes, accidents, etc.) You will work in an environment with frequent interruptions, time pressures, high volumes of work, handling multiple or complicated tasks, unscheduled tasks, frequently changing tasks, accuracy, decision making, concentration/vigilance, teamwork, working in close physical proximity with others, and public contact You may be required to lift 15-25 pounds from the floor to waist, 15 pounds from waist to shoulder, or shoulder to overhead; carry 25 pounds 100 feet or push/pull 100 pounds 1000 feet Selection Procedure Only the most qualified candidates will be considered Consideration will only be given to candidates who submit online applications Candidates will be contacted primarily through email and their Workday online application profile Must pass a pre-employment background and/or fingerprint investigation as required by statute or policy, including drug and alcohol testing requirements for positions designated as safety-sensitive Maricopa County is an equal opportunity employer. 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Salary Range$20.50-$26.14Job Posting End Date - Applications will no longer be accepted starting Job Summary RE-POST: Previous applicants need not apply. Salary: Legal Secretary I: $20.50- $26.135 Legal Secretary II: $23.05- $29.375 PLEASE NOTE: This position is not eligible for remote work. If you experience technical issues submitting your application, please reach out to City of Orlando Human Resources at **************** or ************. Performs specialized secretarial work requiring knowledge of legal procedures, terminology, and legal documents. Performs complex and confidential secretarial assignments for two (2) or more City of Orlando attorneys. Work is of more than average difficulty and might be in a particular area of emphasis such as criminal law, litigation, real property (acquisition and disposition), labor and personnel, environmental regulation, construction matters, professional services, or contracts and leases, depending on the attorney assigned. The legal nature of work requires that all tasks be performed accurately and in strict conformance with established policies and procedures as well as court requirements. Employee is expected to exercise initiative and independent judgment: in responding to inquiries from municipal employees, department managers, outside attorneys, and the general public; in personally addressing administrative matters which do not involve policy determinations; and in recognizing and immediately bringing priority matters to attorney's attention. Work is performed under attorney supervision. Minimum Qualifications: Legal Secretary I: High School Diploma/G.E.D. Certificate required, and two (2) years of legal secretarial experience or an equivalent combination of education, training, and experience. Must type 40 CWPM. Some positions may require passing a police background investigation, which includes a polygraph. Legal Secretary II: High School Diploma/G.E.D. Certificate and four (4) years of legal secretarial experience required, or an equivalent combination of education, training, and experience. However, candidates must have two (2) years of legal secretarial experience, regardless of educational background, to qualify. Must type 40 CWPM. Some positions may require passing a police background investigation, which includes a polygraph. Important: To be eligible to proceed forward in the application process, applicants must meet the minimum qualifications listed in the position description. Please ensure your application provides details of all relevant experience related to the position. If you have questions or need clarification concerning the position or application process, please contact Human Resources at **************** or ************. If this posting indicates a degree is required, the following experience will apply in lieu of any degree as follows: Two (2) years of direct experience for an associate degree; Four (4) years of direct experience for a bachelor's degree; Six (6) years of direct experience for a master's degree; or Nine (9) years of direct experience for a doctoral degree.

THE CURRENT VACANCY IS IN THE SHASTA COUNTY PUBLIC DEFENDER'S OFFICE ORAL EXAM IS TENTATIVELY SCHEDULED FOR JANUARY 2026 RESPONSES TO SUPPLEMENTAL QUESTIONS REQUIRED SALARY INFORMATION Legal Secretary I: $3,390-$4,327 APPROXIMATE MONTHLY* / $19.56-$24.96 APPROXIMATE HOURLY* Legal Secretary II: $3,560-$4,543 APPROXIMATE MONTHLY* / $20.54-$26.21 APPROXIMATE HOURLY* This position is in the UPEC General bargaining unit. Please refer to the applicable bargaining unit labor agreement (Memorandum of Understanding) for potential future salary increases: Shasta County Labor Agreements ABOUT SHASTA COUNTY Shasta County offers all the amenities of the big city while retaining a comfortable small-town atmosphere. With its natural beauty, affordable housing, excellent educational system, abundance of recreational opportunities, and excellent quality of life, Shasta County is a great place to live, work, and raise a family. ABOUT THE DEPARTMENT For over 20 years the Shasta County Public Defender's Office has provided representation to those who are unable to afford an attorney. Our mission is to provide compassionate, holistic defense to those in need, ensuring that every client receives comprehensive legal representation tailored to their unique experiences, goals, and needs. We are dedicated to providing zealous, ethical, effective advocacy while protecting the dignity, rights, and humanity of each person we represent. We serve diverse communities, including those most marginalized in our society, with unwavering commitment to justice. Each year, our office represents hundreds of indigent defendants charged with misdemeanor, felony, and juvenile offenses. We also handle an array of civil matters including guardianships, termination of parental rights, and conservatorship matters. Our role is to protect the constitutional rights of justice-involved individuals and to hold the government accountable, ensuring that fairness and due process are upheld in every case. We foster a supportive and empowering environment where our attorneys and staff are encouraged to grow both professionally and personally. By investing in our team's well-being and development, we create a culture of excellence, advocacy, and integrity. We are committed to building a sustainable criminal defense practice that serves our clients and our community for generations to come. ABOUT THE POSITION The Shasta County Public Defender's Office is seeking a dedicated and highly organized Legal Secretary to join our fast-paced, high-volume department. Legal Secretaries are essential members of our defense team and serve as the backbone of the office, ensuring cases move efficiently and that attorneys have the support necessary to provide high-quality representation to our clients. Legal Secretaries are assigned to a specific unit within the office and are responsible for a wide range of critical functions, including opening new cases, obtaining and organizing discovery, maintaining accurate and up-to-date information in the case management system, preparing legal documents, and filing pleadings with the court. They work closely with attorneys to anticipate needs, manage workflow, and ensure the smooth progression of each case from start to finish. This position requires frequent interaction with clients and members of the public, including individuals who may be experiencing mental health challenges, substance use disorders, homelessness, or other significant hardships. The role demands professionalism, patience, empathy, and strong communication skills, as well as the ability to maintain composure and compassion in difficult or emotionally charged situations. If you thrive in a dynamic environment, take pride in accuracy and efficiency, and want to contribute meaningfully to the mission of public defense, we encourage you to apply. Legal Secretaries play a vital role in protecting constitutional rights and supporting equitable access to justice in our community. DISTINGUISHING CHARACTERISTICS Legal Secretary I: This is the entry level class in the Legal Secretary series. Incumbents in this classification are initially assigned work of a less complex and more routine nature, increasing in complexity with time and training. A position in this class is distinguished from a position in the next higher class of Legal Secretary II in that the latter possesses more extensive knowledge of the office to which they are assigned and the legal procedures and forms which are performed, assumes a higher level of responsibility, handles more complex legal secretarial duties, and performs their duties under minimal supervision. Legal Secretary II: This is the journey level class in the Legal Secretary series. This classification is distinguished from the Legal Secretary I by the level of responsibility assumed, complexity of duties assigned, and independence of action required. Incumbents are expected to perform the full range of Legal Secretary duties under minimal supervision and may be assigned as a lead worker. A position in this class is distinguished from a position in the next higher class of Legal Secretary Supervisor in that the latter is proficient in all aspects of the legal duties to be performed for the department to which they are assigned and has substantial supervisory responsibilities for multiple staff in addition to performing those duties. IDEAL CANDIDATE The ideal candidate for the Legal Secretary I/II position at the Public Defender's Office is a dedicated professional who thrives in a fast-paced, high-pressure environment. They possess excellent interpersonal communication and customer service skills, enabling them to effectively interact with clients, attorneys, and staff from diverse backgrounds. This individual has a proven ability to deescalate tense situations, providing empathetic and composed responses to anxious clients while maintaining professionalism. The ideal candidate is a quick learner who adapts seamlessly to new software and case management systems, ensuring a smooth transition in an ever-evolving legal environment. They are proactive in identifying challenges and take initiative to solve problems, consistently seeking opportunities to improve workflows and increase efficiency. Their strong sense of humor and team-oriented attitude fosters a positive and collaborative workplace culture, contributing to the success of the office as a whole. Attention to detail is a hallmark of their work, as is their ability to multitask and prioritize effectively in a setting where deadlines are critical. They demonstrate exceptional organizational skills, ensuring that all tasks are completed accurately and on time. Above all, the ideal candidate is committed to the mission of the Public Defender's Office and is passionate about providing support that helps deliver justice to those in need. Duties may include, but are not limited to, the following: Legal Secretary I: Learns and performs the less complex legal secretarial and clerical duties; may perform routine administrative duties; composes routine memoranda, contracts, resolutions, ordinances and letters; maintains Law Library; prepares legal forms necessary for filing cases before court, including briefs, motions and orders, warrants, citations, complaints, subpoenas, petitions and resolutions; answers correspondence; maintains calendar and schedules appointments for the attorneys to which they are assigned; answers the telephone and interviews callers, exercises considerable judgment in giving out information and referring to the proper person; makes travel arrangements; installs and maintains filing systems; opens, sorts and distributes mail; operates a variety of modern office appliances; prepares conference rooms for meetings; may be called to court to assist attorneys in trial; may be called to assist in secretarial and/or clerical positions within the office; perform other legal secretarial and clerical duties as assigned. Legal Secretary II: Performs more complex legal secretarial and clerical duties; may perform routine administrative duties; composes routine memoranda, contracts, resolutions, ordinances and letters; maintains Law Library; exercises independence in preparation of legal forms necessary for filing cases before court, including briefs, motions and orders, warrants, citations, complaints, subpoenas, petitions and resolutions; answers correspondence independently; maintains calendar and schedules appointments for the attorneys to which they are assigned; answers the telephone and interviews callers, exercising considerable judgment in giving out information and referring to the proper person; makes travel arrangements; installs and maintains filing systems; prepares a variety of bills and invoices; opens, sorts and distributes mail; operates a variety of modern office appliances and orders office supplies as necessary; prepares conference rooms for meetings; may act as lead worker and provide direction, training and support to other clerical staff; may be called to court to assist attorneys in trial; may be called to assist in secretarial and/or clerical positions within the office; perform other legal secretarial and clerical duties as assigned. It is the responsibility of applicants to identify in their application materials how they meet the minimum qualifications listed below. Any combination of education and experience sufficient to directly demonstrate possession and application of the following: Legal Secretary I: Knowledge of: Office practices and procedures; style/format of business correspondence, punctuation, spelling, and general English usage; modern office practices, procedures, and equipment; filing and recordkeeping methods; and modern office equipment. Ability to: Perform legal secretarial and clerical duties; learn civil, criminal, juvenile, domestic, probate, family, and other statutes governing the District Attorney, Public Defender and Health and Human Services Agency; learn the operations and procedures of the District Attorney, Public Defender and Health and Human Services Agency; learn the legal terminology, forms and formatting used in the District Attorney, Public Defender and Health and Human Services Agency; organize work effectively to meet critical administrative deadlines; determine office priorities; meet deadlines and respond to office emergencies; interpret and apply specific policies and procedures; compose correspondence; and establish and maintain cooperative working relationships with those contacted in the course of work. Legal Secretary II: Knowledge of: Civil, criminal, juvenile, domestic, probate, family, and other statutes governing the District Attorney, Public Defender and Health and Human Services Agency; operations and procedures of the District Attorney, Public Defender and Health and Human Services Agency; legal terminology, forms and formatting used in the District Attorney, Public Defender and Health and Human Services Agency; office practices and procedures; style/format of business correspondence, punctuation, spelling, and general English usage; modern office practices, procedures, and equipment; filing and recordkeeping methods; and modern office equipment. Ability to: Perform complex legal secretarial and clerical duties; organize work effectively to meet critical administrative deadlines; determine office priorities; meet deadlines and respond to office emergencies; interpret and apply specific policies and procedures; compose correspondence independently; act as a lead worker and provide direction, training and feedback to other clerical staff; and establish and maintain cooperative working relationships with those contacted in the course of work. MINUMUM QUALIFICATIONS Legal Secretary I: One (1) year of clerical experience preparing a wide variety of legal documents; OR Three (3) years of responsible clerical experience in an office environment. Legal Secretary II: Two (2) years of full-time experience comparable to that of Legal Secretary I with Shasta County. SUPPLEMENTAL QUESTIONS Responses to the following must be submitted with a completed application. * Do you have (1) one year of clerical experience preparing a wide variety of legal documents? If "Yes," please provide details including, but not limited to, employers, dates of employment, and job duties. If "No," type N/A. * Do you have (3) three years of responsible clerical experience in an office environment? If "Yes," please provide details including, but not limited to, employers, dates of employment, and job duties. If "No," type N/A. * Do you have (2) two years of full-time experience comparable to that of a Legal Secretary I with Shasta County? If "Yes," please provide details including, but not limited to, employers, dates of employment, and job duties. If "No," type N/A. * This position is in an office that works closely with attorneys assigned to handle criminal matters. Do you understand that some tasks required in this role may involve reading police reports, hearing stories about criminal acts, exposure to graphic materials, and speaking with defendants, witnesses, and victims on the phone or in person? Yes / No * I acknowledge that if I answered "Yes" to any of the above questions, but did not give the requested additional information, my application may be considered incomplete and may be screened out. Yes / No PHYSICAL DEMANDS AND WORK ENVIRONMENT The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; and talk or hear. The employee frequently is required to reach with hands and arms. The employee is occasionally required to stand; walk; climb or balance; and stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is occasionally exposed to outside weather conditions. The noise level in the work environment is usually moderate. OTHER CONSIDERATIONS * All new employees are required to have their paycheck directly deposited to a bank account. * Some positions may require a valid California driver's license and acceptable driving record according to County policy. * Reasonable accommodations may be made for those persons who are disabled under the Americans with Disabilities Act to perform the essential functions of the position. * As part of the selection process, all individuals provided with a preliminary offer of employment with Shasta County will be subject to a background investigation, including a criminal history check (primarily completed through the taking of fingerprints). An image of your fingerprints will be captured and sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history, (if any), will be evaluated along with the other information received in connection with your application. Except as otherwise required by law, a criminal conviction will not necessarily disqualify you from the position. The nature of the offense, the date of the offense, the surrounding circumstances, and the relevance of the offense to the position applied for may, however, be considered. * Based on the results of the background investigation and criminal history check, applicants may then be provided with an offer of employment conditioned on the results of a medical examination, which includes drug/alcohol testing. * Shasta County participates in E-Verify. For more information visit DOJ Right to Work Poster. If you do not have internet access, contact Personnel at ************** to request a flyer. * In accordance with Government Code Section 3100, County employees, in the event of a disaster are considered disaster workers and may be asked to respond accordingly. * Positions in this classification are covered by a collective bargaining agreement between the County and the United Public Employees of California - UPEC General. * Employees in this classification are covered under the CalPERS retirement program. Depending on the provisions of the California Public Employees' Pension Reform Act (PEPRA) and other applicable laws, an employee in this classification will be covered under one of the following CalPERS retirement formulas: (1) 2% at 55, (2) 2% at 60, or (3) 2% at 62. An employee in this classification will also contribute up to 9.50% of their pay to this plan or will contribute such other amount to the plan as authorized by PEPRA and other applicable laws. Please visit our employees benefit page at Shasta County Employee Benefits for additional information regarding benefits and CalPERS coverage information. The provisions in this flyer and on the County website are for information purposes only. To the extent the provisions of the flyer or the County website are inconsistent with PEPRA and other applicable laws, PEPRA and other applicable laws shall govern. Shasta County Personnel will accept applications and responses to the supplemental questions until 12:00 p.m., on 12/29/2025. A resume and/or cover letter will be accepted in addition to the application but will not serve as a substitute for a completed application. It is not acceptable to complete the application with statements such as "Refer to resume and/or cover letter," or "See attached resume and/or cover letter." The application must be completed in its entirety prior to submission. Incomplete applications will not be processed. Closing date postmarks or faxes will not be accepted. This recruitment will establish a list that may or may not be used by other departments. Prior applicants must reapply to be considered. Applicants will be screened and those considered best qualified will be invited to appear for an oral and/or written examination. Meeting the announced requirements does not guarantee inclusion into the selection process. Depending upon the number of applications received, the selection process may consist of additional application screening, written and/or practical exam(s), oral interview, or any combination thereof. Veterans' Credit: Veterans (as defined by California Government Code section 18973) who have been discharged from military service under conditions other than dishonorable and who receive a passing score on all components of the employment examinations (up to and including oral examinations) shall receive credit for an additional five points to be added to their final examination score. To be considered for this credit, a veteran must provide a copy of his or her discharge document (DD-214 or equivalent) and information as to the type of discharge (honorable, dishonorable, etc.) with the employment application on or before the final filing date. Applicants are encouraged to apply online at *************************** or submit an application to the Shasta County Personnel Office. Arrangements may be made to accommodate applicants with disabilities. Requests for accommodations may be made to the Shasta County Personnel Office by the filing deadline posted on this bulletin. Shasta County does not discriminate on the basis of disability. If you feel you are being denied service based on a disability, our ADA Coordinator may be reached at **************; relay service **************; fax **************. Shasta County will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act. You do not need to disclose your criminal history or participate in a background check until a conditional job offer is made to you. After making a conditional offer and running a background check, if Shasta County is concerned about a conviction that is directly related to the job, you will be given the chance to explain the circumstances surrounding the conviction, provide mitigating evidence, or challenge the accuracy of the background report. Find out more about the Fair Chance Act by visiting calcivilrights.ca.gov/fair-chance-act.

WHY JOIN US AT SOLANO COUNTY? COMMITMENT TO SERVICE: Our mission is to serve the people and to provide a safe and healthy place to live, learn, work and play. We serve the public in many different ways, including: * Providing primary medical, dental, substance abuse, mental health and social services to residents, including the uninsured, low-income, and medically underserved, and administering federal, state, and local public assistance programs * Providing law enforcement services in the unincorporated area of the county * Protecting the community from public health threats such as communicable diseases * Coordinating countywide responses to domestic violence and terrorism or other emergencies * Managing the criminal justice process after arrest (jail, prosecution, defense, probation) * Supporting other local governments through efficient property tax collection as mandated by the State, County and local jurisdictions; and, * Administration and enforcement of Federal, State, and Local laws and policies pertaining to environmental health, building construction, and land use planning OUR EMPLOYEES: Our diverse workforce is committed to fulfilling this mission and does so by exemplifying our IDEAL Core Values, engaging in our day-to-day work of serving the public with Integrity, Dignity, Excellence, Accountability, and Leadership. To learn more about Solano County, please visit: ******************** THE POSITION: Under general supervision, performs a variety of complex clerical and administrative support work in connection with the preparation, processing, coordinating and/or filing of criminal and/or civil cases; performs related duties as required. This class is the entry level in the Legal Secretary series and is characterized by the responsibility to provide clerical and administrative support in the preparation, processing, coordination, tracking and filing of cases. This class is distinguished from the Legal Secretary position in that the latter has responsibility for more technical aspects of the work and has more discretion in decision making. The eligible list created as a result of this recruitment will be used to fill full-time and part-time regular, limited-term or extra-help positions as vacancies occur throughout the County. The current vacancy is in the District Attorney's Office. Click here for the Legal Secretary (Entry) Job Description POSITION REQUIREMENTS: High school diploma or GED; supplemented by six (6) months of full-time work experience in preparing and processing legal documents, preferably for a governmental agency, that demonstrates possession of and competency in the requisite knowledge and abilities. SPECIAL REQUIREMENTS: Applicants are required to demonstrate a net typing speed of forty (40) words per minute. Demonstration of these skills will be done during the online typing examination. SELECTION PROCESS: 03/21/25- 5:00pm (PST) - Deadline to submit application and required documents for first application review. 04/14/25 - Tentative week for typing exam. 04/21/25 - Tentative week for written exam. Applications will be reviewed every three weeks thereafter as needed. Based on the information provided in the application documents, the qualified applicants may be invited for further examination and will either be pre-scheduled by the Department of Human Resources or be invited to self-schedule. All applicants meeting the minimum qualifications are not guaranteed advancement through any subsequent phase of the examination. Depending upon the number of applications received, the selection process may consist of an initial application screening, a mandatory information meeting, a supplemental questionnaire assessment, a written and/or practical exam, an oral board exam, or any combination listed. Responses to supplemental questions may be used as screening and testing mechanisms and will be used to assess an applicant's ability to advance in the process; as such, responses to supplemental questions should be treated as test examination responses. Information contained herein does not constitute either an expressed or implied contract. A minimum score of 70% is required to continue in the selection process, unless otherwise announced. All potential new hires and employees considered for promotion to management, confidential positions or unrepresented positions will be subject to a background and reference check after contingent job offer is accepted. These provisions are subject to change. RETIREES - Solano County invites all qualified candidates to apply for positions; however pursuant to Government Code Section 21221(h) and 21224, hiring restrictions may apply to California Public Sector Pension Plan Retirees. DOCUMENT SUBMITTAL REQUIREMENTS: Applicants may submit a typing certificate. If you choose to submit a typing certificate, the typing certificate must contain a minimum NET speed of (40) words per minute. It must be a timed 3 - 5 minute test, include the gross number of words typed per minute, and the number of errors. It must be from an accredited school or a qualified agency with an examiner's signature. Certificates obtained through the internet (online) will not be accepted. Applicants that have participated in prior Solano County skills testing must contact **************************** by the final filing deadline to request their prior results be applied to this recruitment - this will not be done automatically. How to Submit Your Documents In addition to uploading attachments when applying online, candidates may submit documents by fax to **************, or by email to ****************************. Be sure to include the recruitment title (Legal Secretary (Entry)) and the recruitment number (25-712060-01) in your email or fax. HOW TO APPLY: Applications must be submitted through the NeoGov system. Paper copies of applications are not accepted. All additional application materials as requested in the job announcement (e.g.: degree/transcripts, certificates, licenses, DD-214, ADA Accommodation Request, etc.) must be submitted by the date indicated above. Resumes are not accepted in lieu of completing the application. You will be evaluated based on the information provided on the application. Please ensure any experience you believe qualifies you for the job is reflected in your application's employment history. When completing employment details and/or responding to supplemental questions, do not write "see resume," as resumes will not be reviewed and this will be considered an incomplete application. Previously submitted application materials (i.e. copies of diploma and/or transcripts, etc.) for prior recruitments will not be applied for this recruitment but must be re-submitted for this recruitment. Any further questions can be directed to the Department of Human Resources at **************, business hours are Monday-Friday, 8:00 a.m.-5:00 p.m. EOE/AA Please note that all dates/times listed in the job announcement are Pacific Time. VETERAN'S PREFERENCE POINTS: To be eligible, applicant must have served at least 181 consecutive days of active duty in the Armed Forces of the United States and have received either an honorable discharge or a general discharge under honorable conditions. A COPY OF THE DD 214, SHOWING DISCHARGE TYPE (GENERALLY COPY 4), MUST BE RECEIVED IN THE HUMAN RESOURCES DEPARTMENT BY THE FINAL FILING DATE (or APPLICATION REVIEW DEADLINE). Applicants who have a service connected disability must also submit a recent award letter from the VA stating they are receiving disability benefits for service connected reasons. Veteran applicants for initial County employment with an honorable or general under conditions discharge shall receive five (5) points added to their combined score. Disabled veterans rated at not less than 30% disability shall have ten (10) points added to their combined score. Veteran's preference points will only be added to passing scores in competitive open examinations.

01170 Competitive DISTINGUISHING FEATURES OF THE CLASS The work involves responsibility for the performance of secretarial functions and complex legal clerical tasks designed to support the operation of the Law Department or District Attorney's Office. This title differs from Legal Secretary I by virtue of its responsibilities for frequently exercising independent judgment and decision making, supervising other clerical employees, and processing the more difficult and technical documents. An employee in this class trains clerical staff in the use of office equipment, work procedures, and secretarial practices. Supervision may be exercised over a small number of clerical employees. General supervision is received from an attorney or administrator. Does related work as required. TYPICAL WORK ACTIVITIES Prepares and types the more difficult legal correspondence, briefs, petitions, statements, reports, and various other legal documents. Maintains confidential, litigation, and general office files. Proofreads completed work to ensure quality and accuracy. Answers telephone calls, takes messages and responds to requests for routine information in accordance with departmental procedures. Schedules meetings, hearings, and court dates for attorneys and maintains appointment calendar. Assembles supportive materials and documents to be used for research and the preparation of legal papers. Coordinates the activities of other clerical personnel to ensure timely completion of work. Acts as receptionist for attorney, greeting visitors and scheduling appointments. Prepares complex legal forms and memos. Performs related clerical duties. FULL PERFORMANCE KNOWLEDGE, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS Thorough knowledge of legal terminology, the general course of legal proceedings, and legal forms. Thorough knowledge of law office practices and procedures. Good knowledge of the functions and capabilities of word processing equipment and software for legal documents. Ability to understand and carry out complex written and oral instructions. Ability to establish and maintain effective working relationships with attorneys, clients, other employees, and the general public. Ability to supervise and train clerical employees. Ability to prepare complex letters, memoranda, and legal forms independently. MINIMUM QUALIFICATIONS Promotion: * One (1) year of permanent competitive class status in the title of Legal Secretary I. Open Competitive: * Graduation from a regionally accredited college or university or one accredited by the New York State Board of Regents to grant degrees with a Bachelor's degree and one (1) year of work experience, or its part time equivalent, in a legal environment, which must have included typing or word processing of letters and documents, or one (1) year of work experience which included reviewing and processing legal documents such as contracts; or, * Graduation from a regionally accredited college or university or one accredited by the New York State Board of Regents to grant degrees with an Associate's Degree and two (2) years of work experience, or its part time equivalent, in a legal environment, which must have included typing or word processing of letters and documents, or two (2) years of work experience which included reviewing and processing legal documents such as contracts; or, * Four (4) years of work experience, or its part time equivalent, which must have included typing or word processing of letters and documents, one (1) year which must have been in a legal environment or one (1) year of work experience which included reviewing and processing legal documents such as contracts; or, * An equivalent combination of education and experience as described in A, B or C. Revised

Provides legal secretarial support to Division staff. Performs highly responsible and confidential secretarial duties and administrative functions. MINIMUM QUALIFICATIONS Two (2) years of professional office clerical experience. Due to the nature of this position, the successful applicant must successfully pass an initial criminal background check, as well as every two years thereafter, and continuously meet the requirements of the Bureau of Criminal Information (BCI). ESSENTIAL FUNCTIONS The following duties and responsibilities are intended to be representative of the work performed by the incumbent(s) in this position and are not all-inclusive. The omission of specific duties and responsibilities will not preclude it from the position. Applicants must be prepared to demonstrate the ability to perform the essential functions of the job with or without a reasonable accommodation. •Drafts service contracts for assigned attorneys' client agencies. •Prepares required documents using written copy, transcription equipment, shorthand notes, or other jobspecific tools. Makes copies for filing system and appropriately distributes originals. •Prepares travel/training requests for seminars, conferences, and workshops, and assists in settingappointments for assigned attorneys. •Composes correspondence as requested by attorneys, obtains signature, and copies documents fordistribution. •Prepares and maintains case files (electronic record and hard copy); analyzes information in electronicform and hard copy case file to determine action to be taken; prepares appropriate legal documents forreview by attorneys and processing of case. •Coordinates inquiries from other office divisions, County departments, state agencies, law enforcementagencies, and courts regarding status of attorney work products. • Coordinates inquiries from other office divisions, County departments, state agencies, law enforcement, and others with Risk Management and Claims Adjusters as required. • Receives outside and defense attorneys' motions for discovery and reviews case file to determine which documents are to be provided and provides opposing counsel with same. • Answers inquiries on case status either by telephone or written correspondence. Provides citizens with written information of what will transpire, including the name of appropriate judge, the address, and telephone number. • Analyzes information in case file to determine action to be taken. Prepares appropriate legal documents for processing of case. • Using county ordinances, state criminal code, and wildlife regulation ordinances, transcribes accurately into legal format the charges to be filed. • Keeps daily and weekly calendars of appointments, preliminary hearings, trials, and pre-trials for prosecuting attorneys; monitors cases so the proper action is taken within the time limits set forth by statute; coordinates with court clerks and checks via on-line computerized access for court-calendar updates. • Receives citations from courts and fact-sheets from attorneys and prepares case files and necessary legal documents. • Coordinates with courts regarding continued cases and rescheduling of same. • Maintains accurate and current case files and performs duties required for maintenance. Assists in the calling of witnesses for notice of hearing, trials, continuations, cancellations, etc., as required. • Utilizes legal training and knowledge of office functions by answering telephone inquiries, referring them to the proper attorneys; take messages, greets, and gives information to the general public, law enforcement officers, defense attorneys, and other governmental agencies. • Assists in setting appointments for assigned attorneys. • Independently reviews each case file and orders all necessary legal documents from the agencies according to individual cases. Assists attorneys in maintenance of statistics of court appearances, dispositions, and transactions involving cases. Accesses information to court calendars and case files in preparation of related statistics. • Assists in the review, logging in, and routing of all incoming mail, inter-office, and County correspondence to assigned attorneys and/or personnel. • Obtains information from defendants as to their assets and financial status. Composes and prepares the appropriate order utilizing the statutes. Composes and prepares the appropriate order and submits to judge and opposing counsel. KNOWLEDGE, SKILLS AND ABILITIES (KSA) Knowledge of: • General secretarial/clerical procedures and techniques • Legal terminology • Office technology systems • Business English, proofreading, and editing techniques • Salt Lake County rules, regulations, policies, and procedures • Criminal justice system • Civil, criminal, and bankruptcy court procedures • County subdivision approval process • Word processing systems and equipment • Legal research • Salt Lake County Cash Handling policies and procedures • Filing systems and procedures for various courts, the District Attorney's Office, and outside agencies Skills and Abilities to • Type accurately at 40 words-per-minute • Work with computer software related to job-specific duties • Accurately transcribe dictation from transcriber • Greet and assist the public in a prompt, courteous, and professional manner WORKING CONDITIONS AND PHYSICAL REQUIREMENTS Work duties are performed in a professional office environment.

Do you enjoy working in a fast-paced environment with variety in your work? The California Department of Insurance (CDI) is seeking a dynamic Legal Secretary to perform the full range of legal secretarial and administrative functions in support of the Legal Branch, If this is you, then CDI may be the employer for you! Under general direction of the Legal Support Supervisor I, the Legal Secretary types, formats, files, and serves legal pleadings in multiple jurisdictions, including State, Federal, and appellate courts or Office of Administrative Hearings; performs complex clerical work; and coordinates and schedules court-related services with specific instruction. Effective July 1, 2025, the California Department of Human Resources (CalHR) implemented the Personal Leave Program (PLP) 2025 and related Pay Differential 386. PLP 2025 requires employees to receive a reduction in pay in exchange for monthly hours of PLP 2025 leave credits. The salary range(s) included on this job posting do not reflect the reduction in pay. For more information, visit the CalHR website (***************** New to state service? Learn how to apply here. Please, take two minutes to check us out or provide your feedback. You will find additional information about the job in the Duty Statement. Working Conditions * Work in a high-rise office building. * The incumbent may telework in accordance with CDI's Telework Policy. Teleworking employees may be required to report to their headquarters office location on designated telework days. Travel expenses are not reimbursed, however other authorized transit subsidies do exist for those who qualify. * Constant computer and keyboard use including continuous data entry that requires sitting and staring at the computer screen for a long period of time. * Occasional transporting of documents in binders or boxes over 25 lbs. but no more than 50 lbs. * Occasional pulling and pushing cart with mail over 25 but no more than 50 pounds (lbs.) to be distributed or collected on multiple floors. * Occasional reaching above shoulder to access overhead bins in the cubicle. * Constant use of the telephone to answer public inquiries or contacting law firms. Minimum Requirements You will find the Minimum Requirements in the Class Specification. * LEGAL SECRETARY Additional Documents * Job Application Package Checklist * Duty Statement Position Details Job Code #: JC-500261 Position #(s): ************-002 Working Title: Legal Secretary Classification: LEGAL SECRETARY $4,371.00 - $5,473.00 A $4,591.00 - $5,748.00 B New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable. # of Positions: 1 Work Location: Alameda County Telework: Hybrid Job Type: Permanent, Full Time Department Information The CDI is the largest consumer protection agency in the state. With annual direct premiums of $340 billion, California is the largest insurance market in the United States and the fourth largest insurance market globally. Nearly 1,400 dedicated employees work at CDI to oversee more than 1,400 insurance companies and license more than 425,000 agents, brokers, adjusters, and business entities. LEGAL BRANCH Office Headquarters is located in Oakland . Department Website: *************************** Special Requirements Please attach (upload) all the required documents to verify that you meet the minimum qualifications for this position (i.e., degree, transcript, license, certificate). If you fail to provide the required documentation, your application package will be marked as incomplete and not considered for an interview. * Resume * Exam list eligibility - refer to exam link above. * Transfer eligibility, if applicable, for current/former civil service employees Application Instructions Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application. Final Filing Date: 12/26/2025 Who May Apply Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list or LEAP eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply. Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s). How To Apply Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at ********************** When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below: Address for Mailing Application Packages You may submit your application and any applicable or required documents to: Department of Insurance CDI Jobs Inquiries Attn: Classification & Consultation Unit Human Resources Management Division 300 Capitol Mall, 13th Floor Sacramento, CA 95814 Address for Drop-Off Application Packages You may drop off your application and any applicable or required documents at: Department of Insurance CDI Jobs Inquiries Classification & Consultation Unit Human Resources Management Division 300 Capitol Mall, 13th Floor Sacramento, CA 95814 08:00 AM - 05:00 PM Required Application Package Documents The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job: * Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at ********************** All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position. * Resume is required and must be included. Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting. Desirable Qualifications In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate: * The most successful candidates will have good computer skills and the ability to work independently or in a team environment * Work cooperatively and tactfully with staff and management * Demonstrate initiative and willingness to assume increased responsibility * Ability to write and communicate effectively; use tact and discretion in dealing with confidential and sensitive issues * Excellent organizational skills * Ability to demonstrate good attendance and punctuality Benefits * Flexible work hours * Remote work options * Medical Benefits - including health, dental, and vision insurance * Employee Wellness Program * Employee Assistance Program * On the Job Training * Career Services Program * Recognition Program * Paid Holidays and leave * Defined benefit retirement program * Savings Plus Program (401 (k), 457) * Every 12 months, based on performance evaluation, employees may receive a 5% salary increase until they reach the maximum salary for the position. Benefit information can be found on the CalHR website and the CalPERS website. Contact Information The Hiring Unit Contact is available to answer questions regarding the position or application process. Department Website: *************************** Hiring Unit Contact: Classification & Consultation Unit ************** ******************************** Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office. EEO Contact: EEO Officer ************** ******************** California Relay Service: ************** (TTY), ************** (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device. Examination Information Step 1 - If you have not taken the Legal Secretary examination, or if your eligibility has expired, and/or you have no other type of eligibility, you MUST take the examination to be eligible for appointment. Please click the link provided below for the examination information and instructions. Legal Secretary: Legal Secretary Exam Bulletin Step 2 - Submit your application including all required documents, by using the "Apply Now" button found at the top of this bulletin. Equal Opportunity Employer The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation. It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.

Do you want to help a highly skilled attorney team while enjoying work-life balance and stability? Are you ready to make a bold impact showcasing your legal skills? Join State Fund's Elite Worker's Compensation Team! State Compensation Insurance Fund's ("State Fund's") Legal Operations team is seeking legal secretaries and/or senior legal typists to join our exceptional legal team defending California's insured employers and state agencies. This is your chance to shine in a fast-paced, collaborative environment where your legal secretarial skills will help ensure our attorneys have the utmost support in ensuring success while litigating and defending workers' compensation cases. The Legal Operations team has some of the most experienced workers' compensation legal secretaries/senior legal typists with decades of legal experience in both public and private practice. We take pride in supporting our attorney team, using a collaborative, thoughtful and targeted approach that is always designed to serve our clients' best interests. Whether you want to use your experience to teach and train, or embrace opportunities to learn and grow, the Legal Operations team is a great opportunity for you. Who We Are Looking For: Legal secretaries with a passion for litigation while ensure our attorney team receives the highest level of secretarial support and customer service. Location: Based statewide in counties which have a State Fund legal office. The successful candidate(s) may also be required to appear at the nearest State Fund legal office on occasion for onsite meetings and/or trainings. Your Role: As a vital member of our team, you'll enjoy a diverse and fulfilling role. You will have: * Ability to perform the full range of legal secretarial duties, including the most complex secretarial tasks * Ability to compose correspondence independently and to perform difficult clerical work. * Ability to adapt to change quickly and work under pressure. * Ability to communicate effectively both verbally and in writing with internal and external customers. * Ability to electronically file legal documents including filing via the Workers Compensation Electronic * Adjudication Management System (EAMS). * Ability to follow detail and specific instructions. * Ability to format, file and serve legal documents including (medicals, exhibits, briefs, motions, notices, * petitions, depositions, settlements) in assigned jurisdictions. * Ability to input and update data and case management. You will find additional information about the job in the Duty Statement. Working Conditions To be considered, you must provide a fully completed STD 678 application, resume, and statement of qualifications via CalCareers. Resumes submitted in lieu of the STD 678 may not be accepted. Completed STD 678 must include duties performed, start and end dates, and hours worked per week for each position held. Selected candidate(s) hired may be required to attend in-person Onboarding at our Vacaville office with expenses for attendance paid by State Fund. Candidates must reside in California to be eligible for this appointment. This is a teleworking position which requires travel to assigned accounts. The successful candidate(s) may also be required to appear at the nearest State Fund legal office on occasion for onsite meetings and/or trainings. Positiion can be filled in: Kern, Fresno, Ventura, Alameda, Shasta, Los Angeles, Sonoma, Sacramento, Monterey, San Diego, San Francisco, San Luis Obispo, Orange, or San Joaquin. Minimum Requirements You will find the Minimum Requirements in the Class Specification. * LEGAL SECRETARY * SENIOR LEGAL TYPIST Additional Documents * Job Application Package Checklist * Duty Statement Position Details Job Code #: JC-500384 Position #(s): ************-XXX Working Title: Legal Secretary Classification: LEGAL SECRETARY $4,371.00 - $5,748.00 New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable. Shall Consider: SENIOR LEGAL TYPIST $3,689.00 - $5,159.00 # of Positions: Multiple Work Location: United States Telework: Telework Job Type: Permanent, Full Time Department Information State Fund is California's largest provider of workers' compensation insurance. Established in 1914 by the state legislature, we offer diverse and comprehensive products and services that provide a strong and stable option for employers and injured employees with fast, reliable claims service and medical and indemnity benefits. Our culture centers on our purpose and values. We exist to provide fairly priced workers' compensation insurance, make workplaces safe, and restore injured workers. To fully represent California, we are committed to our employees by embracing and celebrating our diverse workforce and fostering inclusion to make the workplace a dynamic environment for all. We recognize and reward high performance, yet value a healthy work/life balance. Department Website: ************************** Special Requirements * The position(s) require(s) a Background Investigation be cleared prior to being hired. Effective July 1, 2025, the State of California implemented the Personal Leave Program 2025 (PLP 2025) which reduces an employee's monthly salary in exchange for leave credits. Employees appointed to this classification will have their monthly salary reduced and will accrue hours of PLP 2025 on the first day of each pay period in accordance with the applicable bargaining contract. The salary range(s) included on this job posting do not reflect the reduction in pay. * Ability to interact with courts, administrative agencies, government entities, counsels, opposing counsels, or * witnesses as directed by the attorney, ensuring deadlines are met. * Ability to screen mail, visitors, and telephone calls and take appropriate action. * Ability to set-up and maintain litigation files. * Ability to train, mentor, and/or assist other clerical staff as needed/requested. * Ability to work independently as well as part of a team. * Excellent customer service skills. * Excellent organization and prioritization skills. Application Instructions Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application. Final Filing Date: 12/16/2025 Who May Apply Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list or LEAP eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply. Individuals who are eligible for a Training and Development assignment may also be considered for this position(s). Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s). How To Apply Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at ********************** When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below: Address for Mailing Application Packages You may submit your application and any applicable or required documents to: State Compensation Insurance Fund Mailing Address Attn: JC-500384 TJ PO BOX 659015 Sacramento, CA 95865 Address for Drop-Off Application Packages You may drop off your application and any applicable or required documents at: State Compensation Insurance Fund Talent Acquisition/Staffing JC-500384 TJ 2275 Gateway Oaks Drive Sacramento, CA 95833 08:00 AM - 05:00 PM Required Application Package Documents The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job: * Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at ********************** All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position. * Resume is required and must be included. * Statement of Qualifications - 1) What experience qualifies you to be a Legal Secretary at State Fund's Legal Department? 2) Describe a time at work where you had to juggle several projects at the same time. How did you organize your time? Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting. Desirable Qualifications In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate: * Experience in reviewing/extracting/processing incoming legal and claims documents * Experience working with scanned/indexed legal and claims documents * Ability to timely respond to requests from assigned attorneys, claims adjusters, other internal/external business partners for potential rescanning and reindexing of co-mingled/incorrectly indexed documents. * Experience in identifying co-mingled/incorrectly indexed documents and initiate file/document corrections * Experience navigating CARE system and Electronic Claims File (ECF) * Knowledge and familiarity in the identification of legal and claims documents. * Experience responding timely and accurately to all inquiries, using knowledge of the California Labor Code, California Code of Regulations, Claims Reference Manual, Official Medical Fee Schedule, and State Fund guidelines. * Ability to identify potential fraud issues in litigation files and refer them to stakeholders Join us to build your legacy in workers' compensation law, while enjoying balance, growth, stability, and purpose! Benefits Health Benefits Program (CalPERS), Retirement (CalPERS), Employer Health and Consolidated Benefits Contributions, Dental, Vision, 401(k) and 457 Deferred Compensation Plans, Employee Assistance Program, Group Legal Services Insurance, Holidays, Vacation/Sick/Other Paid Leave, Flex Elect Reimbursement Program, Wellness and Recognition, Alternate Work Schedules, Transit Pass Program, Tuition Reimbursement, Dependent Scholarship Program, Leadership Training, Mentoring Program Please access the link below for information on benefits afforded to CalPERS membership and benefits/protections provided by the State Civil Service Act ********************************************** Contact Information The Human Resources Contact is available to answer questions regarding the application process. The Hiring Unit Contact is available to answer questions regarding the position. Department Website: ************************** Human Resources Contact: Tahir Jones ************** Hiring Unit Contact: Tahir Jones ************** **************** Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office. EEO Contact: Rosa Gil-Robles ************** California Relay Service: ************** (TTY), ************** (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device. Acknowledgement By applying to this position, you are also acknowledging that you have received the following information: * California State benefits * Duty statement/Job Description * Salary ranges and steps for the classification(s) advertised Equal Opportunity Employer The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation. It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.

DEFINITION OPEN/ PROMOTIONAL OPPORTUNITY FLSA STATUS: Non-Exempt To be accepted, the typing certificatemust specify the following: * Applicant's full name printed on certificate * 5-minute timed evaluation (only 5-minute tests will be accepted) * Minimum of 60 net words per minute * Date of exam (Must be within two years or less from the final filing date) * Number of typing errors or accuracy rate * Name of online testing agency/website The City Attorney's Office is seeking a well-qualified individual to fill a vacant legal secretary position to handle the advisory matters for the City, including: general civil litigation matters, code enforcement matters, and municipal code violations. The ideal candidate for this position possesses general legal secretary experience. The Legal Secretary will work in the Office of the City Attorney. The Office of the City Attorney provides legal services and advice to the City Council, officials, boards, commissions, and departments regarding legal and regulatory matters of concern to the City and its operations. The incumbent will work a City of Stockton 9/80 schedule: 7:30am - 5:30pm Monday through Thursday; 8:00am - 5:00pm Fridays, with every other Friday off. This is an At-Will (Unclassified) position and is not represented by a bargaining unit. Only those candidates deemed best qualified will be placed on the eligible list. (Applicants who fail to submit a typing certificate and fully complete the on-line application/supplemental questionnaire will be subject to rejection.) These lists may be used to fill future vacancies. Prior to appointment, eligible candidates may be required to submit to and successfully pass a background investigation, which will include fingerprinting and a drug screen. Under general supervision, performs a variety of confidential, complex, and specialized clerical, secretarial, and paraprofessional duties in the City Attorney's Office; relieves administrators of routine legal clerical duties; and performs related work as assigned. CLASS CHARACTERISTICS Legal Secretary- This class performs a full range of legal secretarial work and office administrative services for professional legal staff. Incumbents apply technical legal secretarial skills with only occasional instruction or assistance while exercising judgment and discretion in the performance of duties. Work is typically reviewed only on completion. The Legal Secretary is distinguished from the Paralegal in that it is responsible for the legal secretarial and office administration assistance to the City Attorney and associated legal staff. PRINCIPAL DUTIES (Illustrative Only) * Performs difficult, complex and/or confidential legal office support work, which may require the exercise of independent judgment, the application of technical skills, or knowledge of detailed or specialized activities related to the Law Department. * Assists attorneys in the preparation of motions and discovery; intake of new cases; calendaring; scheduling of hearings, trials, and depositions; and copy and service (by mail and otherwise) of pleadings and discovery documents. * Prepares, indexes, and files legal documents by researching and assembling information from a variety of sources (e.g., statutes, recorded judicial decisions, legal articles, treaties, constitutions, and legal codes) to prepare legal documents (e.g., briefs, pleadings, appeals, contracts, and affidavits); * Types and transcribes a variety of correspondence and legal documents including: reports, forms, court pleadings, and other specialized documents (e.g., appellate briefs) from drafts, notes, resolutions, ordinances, legal opinions, contracts, briefs, leases, and agreements using a personal computer. * Proofreads and checks legal documents and other materials for accuracy, completeness, and compliance with departmental policies and regulations; and checks legal cites for accuracy ensuring conformity with California Style Manualand/or The Bluebookguidelines. * Maintains and organizes litigation and other departmental files including the copying, filing, and maintenance of individual case files and attends to a variety of law office administrative details. * Acts as receptionist and receives and screens visitors and telephone calls and directs the caller to the proper person or personally handles the call. * Arranges meetings by notifying participants and reserving rooms. * Provides information to the public or City staff as required that may necessitate the use of independent judgment and the interpretation of policies, rules, or procedures. * Assists with various tasks including compiling information and data for statistical and financial reports; maintaining a variety of records; checking and tabulating data; preparing simple statistical reports. * Operates standard office equipment and various computer applications. QUALIFICATIONS Education/Experience: Possession of a high school diploma or GED and three (3) years of secretarial experience in a law office within the last five (5) years performing increasingly responsible and complex clerical work, including: preparations of various pleadings, motions, discoveries, and calendaring. College or business school course work in law office administration is desirable. Must possess a valid (two years old or less) typing certificate for at least 60 net words per minute from a recognized organization. Other Requirements: * Possession, or ability to obtain a valid California driver's license. Knowledge of: * Legal Research and case review; * Standard legal references, legal terminology, forms, and documents used in legal clerical work; * English usage, spelling, grammar, and punctuation; business letter writing; * Modern office practices, procedures, and equipment; * Civil Procedure, law and motion rules; * Structure of the California Court System and local, state, and federal rules of court; * Various computer software such as: Excel, Microsoft Word, and Power Point; * Municipal legal procedures and practices involved in composing, processing, and filing a variety of legal documents; * Municipal organization and local governmental agencies; * Function of civil discovery and preparation of discovery documents; and * California Style Manual and The Bluebook. Skill in: * Use of Lexis/Nexis and similar legal research programs; * Writing Legal Memorandum; * Organizing files, including exhibits for trial; * Preparing Trial Notebooks; * Effective Communication with outside entities; * Remaining abreast of current industry practice through continuing legal education courses; and * Researching information from print and internet-based resources. Physical/Mental Abilities: * Mobility - Constant sitting for long periods of time while operating a keyboard; occasional walking, bending, stooping, kneeling, reaching, pushing and pulling; * Lifting - Occasional lifting of 10 pounds or less; * Vision - Constant use of overall visual capabilities; frequent need for use of color perception, hand/eye coordination, reading and/or close up work; * Dexterity - Frequent holding, grasping, typing, repetitive motion and writing; * Hearing/Talking - Constant hearing and talking of normal speech in person and on the telephone; Occasionally speaking in front of large groups of people; * Special Requirements - May require occasional weekend or evening work; * Emotional/Psychological - Constant concentration, decision making and public contact; occasional ability to exercise sound judgment, especially under stressful situations; and working alone; * Environmental Conditions - Occasional exposure to noise; and * Working Conditions - Primarily performed in an office environment which is typically moderately quiet, but may be loud at times and at some locations. This class specification should not be interpreted as all inclusive. It is intended to identify the essential functions and requirement of this job. Incumbents may be requested to perform job-related responsibilities and tasks other than those stated in this specification. Any essential function or requirement of this class will be evaluated as necessary should an incumbent/applicant be unable to perform the function or requirement due to a disability as defined by the American with Disabilities Act (ADA). Reasonable accommodation for the specific disability will be made for the incumbent/applicant when possible. Only those applicants who best fit the needs of the City will be considered for this career opportunity.Applications and supplemental questionnaires will be reviewed and only the most qualified applicants will be referred to the City Attorney's Office. ALL APPLICATIONS AND SUPPLEMENTAL QUESTIONS MUST BE COMPLETED FULLY AND SUBMITTED ON AN OFFICIAL CITY OF STOCKTON APPLICATION FORM. (DO NOT STATE "REFER TO RESUME" ON YOUR APPLICATION OR SUPPLEMENTAL QUESTIONNAIRE.) INCOMPLETE AND/OR FALSIFIED APPLICATIONS AND SUPPLEMENTALS WILL BE REJECTED AND CANNOT BE REVISED AFTER SUBMITTAL ON OR BEFORE THE FINAL FILING DATE. POSTMARKS, FACSIMILES, AND PHOTOCOPIES OF THE CITY'S EMPLOYMENT APPLICATION WILL NOT BE ACCEPTED. RESUMES ARE WELCOMED BUT SHOULD BE SUBMITTED AS ADDITIONAL INFORMATION ONLY. The information in this announcement concerning the terms and conditions of employment does not constitute either an expressed or implied contract, and these provisions are subject to change. NOTES: * After on-line submittal, immediate notification will appear on your screen indicating your application has been received. Please print this notice as proof of filing. * Notificationand correspondencewillbesent via email only. No papernotices will be mailed toapplicants. It is the applicant's responsibility to ensurea correct email address is provided and that correspondence is being received. * NeoGov.com: You will receive correspondence via the e-mail address you placed on your application. Some e-mail accounts have been known to place these e-mails in the spam/junk file. Please check your e-mail folders or accept e-mails ending with neogov.com. In accordance with California Government Code section 3100, et., seq., all City of Stockton employees are considered disaster service workers who may be required to report for duty, or remain on duty to address disaster service activities in the event of an emergency or disaster and are required to undertake an applicable loyalty oath.

SummaryDepartment - County AttorneyJob Description THIS RECRUITMENT IS TO ESTABLISH A REGISTER for current and future LEGAL SECRETARY vacancies which serves all levels / assignments of Legal Secretary in the offices of the Pima County Attorney's Office. Job Type: Classified Job Type: Classified: 5881 - Legal Secretary Salary Grade: 3 Pay Range Hiring Range: $17.99 - $21.14 Per Hour Pay Range: $17.99 - $24.29 Per Hour Range Explanation: Hiring Range is an estimate of where you can receive an offer. The actual salary offer will carefully consider a wide range of factors, including your skills, qualifications, experience, education, licenses, training, and internal equity. Pay Range is the entire compensation range for the position. In direct support of legal functions, the Legal Secretary performs a variety of specialized legal secretarial tasks, which require distinct knowledge of legal procedures, documentation and legal time constraints. This classification makes independent decisions regarding the processing of legal documents and has primary responsibility for completion of assigned tasks and functions by an attorney or paralegal. For more information about the Pima County Attorney's Office, please visit their website at ************************ . Essential Functions: As defined under the Americans with Disabilities Act, this classification may include any of the following tasks, knowledge, skills, and other characteristics. This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by incumbents of this class. Work assignments may vary depending on the department's need and will be communicated to the applicant or incumbent by the supervisor. Gathers information, prepares legal documents, completes legal forms, correspondence, documents such as briefs, opinions, complaints, warrants, affidavits, depositions and monitors to ensure legal requirements and deadlines are met; Reviews new cases and sets up interviews between clients, law enforcement personnel and attorneys; Reviews materials received, sets up files and initiates paperwork; Takes and/or transcribes from electronic dictation, prepares legal reports, correspondence, forms such as petitions, jury instructions and disclosures; Determines prioritization of trials, sets up and maintains calendars of hearings, trials, depositions and response times to pending litigation; Compiles statistical data concerning unit operations, at the direction of the attorney and/or paralegal, prepares periodic and special reports; Prepares motions for continuance, suspension or dismissal through the court system; Coordinates work activities with trial teams and/or divisions; Acts as liaison for attorney and/or paralegal regarding case preparation, discovery and prepares appropriate legal documents as required; Communicates with clients or witnesses to obtain or verify legal information for cases; Word processes a variety of technical and confidential documents, contracts, ordinances, case dispositions and privileged attorney client information; Reviews, sorts and proofreads legal documents for attorney and/or paralegal; Files and indexes legal documents produced and received in the case files; Edits legal documents for appropriateness of legal or technical terminology, grammar, punctuation and spelling; Operates a variety of office equipment. Minimum Qualifications: Successful completion of course work in legal terminology or legal office procedures from an accredited school AND one year of legal clerical experience involving the preparation and processing of legal documents or providing legal clerical support to an attorney. (An Associate's degree or a certificate of completion from an accredited college or technical school as a legal secretary may substitute for one year of experience.) OR: One year with Pima County in a Legal Processing Support or closely-related position as determined by the department head at the time of recruitment. (Relevant experience and/or education from an accredited college or university may be substituted.) Qualifying education and experience must be clearly documented in the "Education" and "Work Experience" sections of the application. Do not substitute a resume for your application or write "see resume" on your application. Selection Process: Pima County Human Resources Department reserves the right to admit to the selection process only those candidates that meet the minimum qualifications. All applications will be assessed based on an evaluation of the listed education and experience. Candidates meeting the minimum qualifications may be further evaluated/scored against any advertised Preferred Qualifications. The hiring authority will interview and select the successful candidate from a referral list provided by Human Resources. Additional assessments/testing may be required as part of the selection process. Supplemental Information: Licenses and Certificates: Valid driver license is required at time of application. Valid AZ driver license is required at time of appointment. The successful applicant will be subject to a 39-month DOT Motor Vehicle Record review to determine applicant's suitability to operate county vehicles in accordance with Pima County administrative procedures. Failure to obtain and maintain the required licenses and certifications shall be grounds for termination. Any offer of employment resulting from this recruitment is contingent upon Fleet Services' review and approval of the candidate's driving record. Special Notice Items: Some positions may require satisfactory completion of a personal background investigation by the court or law enforcement agencies, due to the need for access to County Attorney and Court facilities, records, and communication systems. The County requires pre-employment background checks. Successful candidates will receive a post-offer, pre-employment background screening to include verification of work history, education, and criminal conviction history. Physical/Sensory Requirements: Frequently operates a computer and other office equipment. Frequently observes details at close range. Frequently speaks to clients, witnesses, and other case involved parties, such as law enforcement agencies, in-person and/or on the phone. Frequently remains in a stationary position. Frequently moves about inside an office. Occasionally must lift and carry items. Regularly works in a professional office setting. Working Conditions: Regular, daily attendance is an essential function for this position. The Legal Secretary regularly receives and responds to telephone calls and emails. EEO Information: Pima County Government is an Equal Employment Opportunity employer. We are committed to an inclusive and diverse workforce and will not discriminate in employment opportunities or practices on the basis of race, color, religion, national origin, age, disability, gender, sexual orientation, kinship, political interest, or any other characteristic protected by law.

Are you ready to be a part of the largest law firm in California? Are you motivated by the opportunity to receive professional hands-on training? As members of a legal support secretarial team, you will perform legal secretarial duties for multiple attorneys/professional staff in the Sacramento Office of the Attorney General. Those duties will include, but are not limited to: * Typing, editing, storing, retrieving, printing, processing, and electronically sending legal documents and pleadings. Using various department supported software such as: Word, Best Authority, Microsoft Outlook, Adobe Acrobat and Prolaw and other desktop technology tools and communication devices. Common responsibilities include: * Format and File/ E-File legal documents with State and Federal Courts * Produce case cities utilizing Best Authority software * Ensure all documents are prepared, proofread, copied and filed/served in accordance with legal requirements, court rules and deadlines. * Comply with state and departmental rules and regulations and Office policies and practices * Compose letters and memoranda * Maintain a calendar of document due dates and court appearances * Prepare subpoenas Schedule court reports for depositions * Make travel arrangements * Assist with overflow work as requested You will find additional information about the job in the Duty Statement. Working Conditions This position offers a hybrid schedule, i.e. combined remote and in-office work schedules. If you are interested in maintaining a work/life balance, savings on transportation expenses and want work flexibility, this position may be for you! Telework can be assessed after six months' probation, two days telework, and three days in office. Minimum Requirements You will find the Minimum Requirements in the Class Specification. * LEGAL SECRETARY * SENIOR LEGAL TYPIST Additional Documents * Job Application Package Checklist * Duty Statement Position Details Job Code #: JC-498600 Position #(s): 420-034-1282-017 Working Title: Legal Secretary/Senior Legal Typist Classification: LEGAL SECRETARY $4,371.00 - $5,473.00 A $4,591.00 - $5,748.00 B New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable. Shall Consider: SENIOR LEGAL TYPIST $3,689.00 - $4,623.00 A $4,127.00 - $5,159.00 B # of Positions: 1 Work Location: Fresno County Telework: Hybrid Job Type: Permanent, Full Time Work Shift: 8:00 am - 5:00 pm Work Week: Monday - Friday Department Information * Legal Secretaries in San Francisco, Los Angeles, San Diego, Oakland, Sacramento, and Fresno qualify for "Hire Above Minimum "(HAM). The starting salary of Range A will be $5,060 and Range B $5,317. Employees may be eligible for a recruitment and retention pay differential based upon qualifying pay periods. * Senior Legal Typists also qualify for a HAM in the above locations. The starting salary of Range A will be $4,315 and Range B $4,818. Employees may be eligible for a recruitment and retention pay differential based upon qualifying pay. * Please note that all new to state employees will be given the minimum salary of the classification. For current state employees and/or those with reinstatement rights, your salary will be determined in accordance with the applicable laws, rules and regulations. * This position is located in the Division of Operations, Legal Support Operations, Fresno. * Please disregard the SROA/Surplus language below, as the Department of Justice requires applicants to submit their SROA/Surplus Letter if that is the basis of their eligibility. * For more information about the department, please visit the Attorney General's website at *************** Special Requirements * A fingerprint check will be required. * Clearly indicate the Job Control Code (JC-498600) and the title of this position in the "Examination or Job Title(s) For Which You Are Applying" section located on the first page of your State Application. Application Instructions Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application. Final Filing Date: 12/17/2025 Who May Apply Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list or LEAP eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply. Individuals who are eligible for a Training and Development assignment may also be considered for this position(s). Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s). How To Apply Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at ********************** When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below: Address for Mailing Application Packages You may submit your application and any applicable or required documents to: Department of Justice OPS-Lety Perez Attn: Lety Perez Division of Operations 1300 I Street, Suite 820 Sacramento, CA 95814 Address for Drop-Off Application Packages You may drop off your application and any applicable or required documents at: Department of Justice OPS-Lety Perez Lety Perez Division of Operations 1300 I Street, Suite 820 Sacramento, CA 95814 08:00 AM - 05:00 PM Required Application Package Documents The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job: * Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at ********************** All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position. * Resume is required and must be included. * Other - You are required to complete employment history on the application form (STD 678) be disqualified from the hiring and selection process if the employment history is not complete. Resumes will not take the place of employment history. Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting. Desirable Qualifications In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate: Candidates interested in a career which provides for upward mobility with extensive training, as well as the chance to work in a variety of legal fields such as, but not limited to, civil law, criminal law, and public rights. The most successful candidates will have good computer skills and the ability to work independently or in a team environment; work cooperatively and tactfully with staff and management; demonstrate initiative and willingness to assume increased responsibility; ability to write and communicate effectively; use tact and discretion in dealing with confidential and sensitive issues; and excellent organizational skills. Ability to demonstrate good attendance and punctuality. Benefits Benefit information can be found on the CalHR website and the CalPERS website. Contact Information The Hiring Unit Contact is available to answer questions regarding the position or application process. Hiring Unit Contact: Lety Perez ************** **************** Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office. EEO Contact: EEO Officer ************** ********************* California Relay Service: ************** (TTY), ************** (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device. Examination Links: To obtain list eligibility for the Legal Secretary or Senior Legal Typist, you must take and pass the exams. Legal Secretary: ******************************************************************************** Senior Legal Typist: ******************************************************************************** Additional Application Filing Information: Please note: if using the United States Postal Service for delivery, there is no guarantee that your application will be date stamped and will arrive by the final filing date. If your application does not have a post mark or date stamp and arrives after the final filing date, your application will not be accepted. Therefore, to ensure timely delivery of your application, it is recommended that you use either electronic delivery, parcel service, or certified mail. Using one of these options will provide proof of delivery prior to the final filing date. Equal Opportunity Employer The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation. It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.

Are you interested in working for the State's largest law firm protecting and serving the people and interests of California? If so, we hope you consider applying for this exciting opportunity. As members of a legal support secretarial team, the successful applicants will perform legal secretarial duties for multiple attorneys/professional staff in the Alameda Office of the Attorney General. Duties will include, but are not limited to: * Typing, editing, printing, processing, faxing and electronically sending correspondence, court forms, legal documents and pleadings (e.g., petitions, briefs, opinions, notices, motions) * Using various department supported software such as Word, West-Check, Legal Solutions, Microsoft Outlook, Adobe Acrobat, Prolaw and other desktop technology tools and communication devices * Ensuring all documents are prepared, proofread, copied and filed/served in accordance with legal requirements and deadlines * Verify case/leqal citation and quoted text * Maintain a calendar of document due dates and court appearances * Set up and close legal cases, prepare subpoenas, schedule depositions, make travel arrangements * Screen, answer and take messages from callers in a professional manner * Assist with overflow work as requested You will find additional information about the job in the Duty Statement. Working Conditions This position offers a hybrid schedule, i.e. combined remote and in-office work schedules; however, new Legal Secretaries and Sr. Legal Typists will be required to be in-person for the duration of their first probationary period and assessed thereafter to participate in a hybrid/telework schedule. All telework schedules are subject to change and may be reevaluated at any time. Minimum Requirements You will find the Minimum Requirements in the Class Specification. * LEGAL SECRETARY * SENIOR LEGAL TYPIST Additional Documents * Job Application Package Checklist * Duty Statement Position Details Job Code #: JC-499695 Position #(s): 420-032-1282-901 420-032-1282-023 Working Title: Legal Secretary/Senior Legal Typist Classification: LEGAL SECRETARY $4,371.00 - $5,473.00 A $4,591.00 - $5,748.00 B New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable. Shall Consider: SENIOR LEGAL TYPIST $3,689.00 - $4,623.00 A $4,127.00 - $5,159.00 B # of Positions: 2 Work Location: Alameda County Telework: Hybrid Job Type: Permanent, Full Time Work Shift: 8:00 am - 5:00 pm Work Week: Monday - Friday Department Information * Legal Secretaries in San Francisco, Los Angeles, San Diego, Oakland, Sacramento, and Fresno qualify for "Hire Above Minimum "(HAM). The starting salary of Range A will be $5,060 and Range B $5,317. Employees may be eligible for a recruitment and retention pay differential based upon qualifying pay periods. * Senior Legal Typists also qualify for a HAM in the above locations. The starting salary of Range A will be $4,315 and Range B $4,818. Employees may be eligible for a recruitment and retention pay differential based upon qualifying pay. * Please note that this classification contains multiple salary ranges. New-to-State employees will be given the minimum salary of Range A, unless you meet Alternate Range Criteria 405 for Legal Secretary and Alternate Range Criteria 230 for Sr. Legal Typist. For current state employees and/or those with reinstatement rights, your salary will be determined in accordance with applicable laws, rules, and regulations. * This position is located in the Division of Operations, Legal Support Operations, Oakland. * Please disregard the SROA/Surplus language below, as the Department of Justice requires applicants to submit their SROA/Surplus Letter if that is the basis of their eligibility. * For more information about the department, please visit the Attorney General's website at *************** Personal Leave Program: Effective July 1, 2025, state employees are subject to temporary wage reductions in exchange for Personal Leave Program (PLP) accruals. The specific rate and hours earned were negotiated and agreed upon by each bargaining unit. The actual monetary impact of these temporary reductions. Special Requirements * A fingerprint check will be required. * Clearly indicate the Job Control Code (JC-499695) the title of this position in the "Examination or Job Title(s) For Which You Are Applying" section located on the first page of your State Application. * Please be certain that your application package is thorough and completely filled out describing in detail your background experience and/or education and duties. * All applications will be pre-screened and only the most qualified and competitive applicants will be included in the interview and hiring process. If you are using education to meet the minimum qualifications for this position, you must submit a copy of your transcripts or diploma. An official transcript will be required upon appointment. Application Instructions Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application. Final Filing Date: 12/25/2025 Who May Apply Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list or LEAP eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply. Individuals who are eligible for a Training and Development assignment may also be considered for this position(s). Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s). How To Apply Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at ********************** When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below: Address for Mailing Application Packages You may submit your application and any applicable or required documents to: Department of Justice OPS-Lety Perez Attn: Lety Perez Division of Operations 1300 I Street, Suite 820 Sacramento, CA 95814 Address for Drop-Off Application Packages You may drop off your application and any applicable or required documents at: Department of Justice OPS-Lety Perez Lety Perez Division of Operations 1300 I Street, Suite 820 Sacramento, CA 95814 08:00 AM - 05:00 PM Required Application Package Documents The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job: * Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at ********************** All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position. * Resume is required and must be included. * Statement of Qualifications - The SOQ is a narrative discussion of how your education, training, experience, and skills, meet the minimum and desirable qualifications and qualify you for this position. This also serves as a documentation of our ability to present information clearly and concisely in writing, and should be typed and no more than two pages in length. Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting. Desirable Qualifications In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate: Candidates interested in a career which provides for upward mobility with extensive training, as well as the chance to work in a variety of legal fields such as, but not limited to, civil law, criminal law, and public rights. The most successful candidates will have good computer skills and the ability to work independently or in a team environment; work cooperatively and tactfully with staff and management; demonstrate initiative and willingness to assume increased responsibility; ability to write and communicate effectively; good organizational skills. Ability to demonstrate good attendance and punctuality. Benefits Benefit information can be found on the CalHR website and the CalPERS website. Contact Information The Hiring Unit Contact is available to answer questions regarding the position or application process. Hiring Unit Contact: Lety Perez ************** **************** Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office. EEO Contact: EEO Officer ************** ********************* California Relay Service: ************** (TTY), ************** (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device. Legal Secretary and Sr. Legal Typist Examination Links: To obtain list eligibility for the Legal Secretary or Senior Legal Typist, you must take and pass the exams. Legal Secretary: ******************************************************************************** Sr. Legal Typist: ******************************************************************************** Additional Application Filing Information: Please note: if using the United States Postal Service for delivery, there is no guarantee that your application will be date stamped and will arrive by the final filing date. If your application does not have a post mark or date stamp and arrives after the final filing date, your application will not be accepted. Therefore, to ensure timely delivery of your application, it is recommended that you use either electronic delivery, parcel service, or certified mail. Using one of these options will provide proof of delivery prior to the final filing date. Equal Opportunity Employer The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation. It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.

ATTORNEY GENERAL (DEPT OF LAW) LEGAL SECRETARY I Posting Details: Salary: $38,900 Grade: 15 Closing Date: Open Until Filled Job Summary: The Arizona Attorney General's Office, Child and Family Protection Division/ Protective Services Section is seeking a a Legal Secretary to provide secretarial support for one or more assistant attorneys general which includes: preparation of all legal pleadings and documents necessary to process dependency/severance cases on behalf of the client. Job Duties: This position will be responsible for drafting and typing correspondence; answering inquiries from the client, court personnel and others regarding case activity and status; inputting data into and using an automated case management system to maintain and track case records and activity; independently generating legal forms needed in all types of actions; maintaining court calendar and legal deadlines; preparing documents and legal memoranda; and other projects as assigned, including transcription. Duties involve reviewing, creating and processing materials and information that are confidential pursuant to federal and state laws. Knowledge, Skills & Abilities (KSAs): Knowledge Knowledge of word processing equipment and programs, legal terminology, legal forms, court procedures and applicable time-frames, in general and specifically and extensive knowledge of Juvenile Court Rules related to dependency, severance and guardianship practice, the principles, concepts, practices, methods and techniques common to modern law office. Skill Skilled in the use of Microsoft Office products such as Word and Excel. Skilled in the preparation of correspondence. Skilled in operating computer/keyboard and various office equipment. Typing at least 60 WPM with minimal errors Oral and written communication Interpersonal relationships Manage/handle a heavy work load under time pressure with multiple deadlines. Ability Must be able to handle a high volume of work and stressful situations. Ability to operate word processor for preparation of legal documents Ability to track and follow through on voluminous court actions in various states Ability to utilize automated case management systems and follow office procedures for maintaining and tracking records. Ability to organize, prioritize, and perform varied tasks and track multiple deadlines simultaneously. Selective Preference(s): Pre-Employment Requirements: • Travel may be required for this position. A valid Arizona Driver's License is required, along with consent to have your driving record run periodically. • All applicants under serious consideration for hire with the Attorney General's Office are required to be fingerprinted by the Office and complete a criminal background check through State and Federal agencies. A job offer cannot be tendered until the candidate has successfully passed the initial background check. Your record does not automatically constitute a bar to employment. Factors such as, but not limited to, age at time of offense and age of offense, as well as the relationship between the offense and the job for which you apply will be taken into account. Benefits: The Attorney General's Office offers a comprehensive benefits package to include: Sick leave Vacation with 10 paid holidays per year Health and dental insurance Retirement plan Life insurance and long-term disability insurance Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance For a complete list of benefits provided by The State of Arizona, please visit our benefits page Retirement: • Positions in this classification participate in the Arizona State Retirement System (ASRS). • Please note, enrollment eligibility will become effective after 27 weeks of employment. Contact Us: If you have any questions, please feel free to contact Human Resources at ************** or email us at ***********************. During all phases of the selection process, people with a disability may request a reasonable accommodation by contacting the AG's Human Resources Office at ************** or via e-mail at ***********************. The Arizona Office of the Attorney General does not discriminate on the basis of race, color, national origin, sex, disability, religion, sexual orientation or age in its programs, activities or in its hiring and employment practices. The following division has been designated to handle inquiries regarding the non-discrimination policies: Operations Division, 2005 N. Central Ave., Phoenix, AZ 85004, Phone: **************, Fax: **************.

This position is advertised from the minimum to the mid-point hourly rate. Salary will be determined based on education and experience at the time of offer. NATURE OF WORK Under close supervision, performs work of routine difficulty in a variety of legal secretarial and office duties; this position has department/office specific responsibility. (Illustrative Only) Receives and processes documents that are scanned and uploaded to office database; update case information in office database; assists the general public (victims, defense counsel, law enforcement personnel, court personnel, witnesses, etc.), provide answers to questions which can include general information on court procedures, status of cases, or contact information for other agency that can provide additional assistance, completes court run twice daily to deliver and pick-up legal documents from various departments; completes administrative run daily to deliver outgoing mail and pick-up paperwork from County Administration and Finance departments; may be required to assists with formatting and typing letters, memoranda, and legal documents for the review, approval and use by an attorney; files documents with the appropriate court or entity; assists with the preparation and processes of confidential and sensitive legal documents and correspondence; maintains office records and files; processes and logs incoming documents and directs them to the proper location; greets visitors/callers, ascertains nature of business, and directs to appropriate person; sorts, indexes and retrieves forms, correspondence and documents; provides backup to the Legal Secretary I when needed; assists with organizing attorney and court calendars; assists with closing cases; checks and completes records, forms and documents; regular and reliable attendance is required. High School Diploma or GED equivalent; AND one (1) year of general secretarial office experience or legal office experience. OR an equivalent combination of education and experience; requires a successful completion of a background check. Knowledge of: County policies and procedures; general office practices and procedures; business English, spelling, punctuation, and grammatical usage; court procedures or legal documents. Skilled in: The use of the English language, including spelling, punctuation and grammar; preparation of documents and reports; operating various office equipment and word processing; creating and maintaining files; taking and recording notes; meeting and dealing effectively and tactfully with public inquiries and problems; establishing and maintaining effective working relationships with employees, other agencies and the public; prioritizing work assignments to meet time constraints; maintaining confidentiality; communicating clearly and concisely, both verbally and in writing. Ability to: Effectively respond to phone calls, emails and complaints in a timely manner; plan, prioritizes, manages and responds to multiple assignments in a fast-paced environment; read, write, research, synthesizes data and detailed reports; use modern office equipment and computers; communicate effectively verbally and written; lift up to 5 - 25 lbs. Working Environment: The usual and customary methods of performing the job's functions require the following physical demands: occasional lifting, carrying, pushing, and/or pulling; some stooping, kneeling, crouching, and/or crawling; and significant fine finger dexterity; generally the job requires 60% sitting, 20% walking and 20% standing; working at a computer monitor for extended periods required; the job is performed under minimal temperature variations and in a generally hazard free environment. EOE/AA/ADAAA/M/F/V/D DRUG FREE WORKPLACE

Fiscal Technician Senior Type: Public Job ID: 131365 County: East Maricopa Contact Information: Scottsdale Community College 9000 E. Chaparral Road Scottsdale, Arizona 85256 District Website Contact: SCC-HR Phone: ********** Fax: District Email Job Description: Fiscal Technician Senior Job ID: 322057 Location: District Support Services Cntr Full/Part Time: Full Time Regular/Temporary: Regular Salary Range $19.26 - $25.04/hourly, DOE Grade 110 Work Schedule Monday - Friday, 8am - 5pm Summer Hours: Monday - Thursday, 7am-6pm Work Calendar 12 Months Maricopa Summary 10 Colleges. Unlimited Opportunities. The Maricopa County Community College District is one of the largest community college systems in the nation. Home to 10 individually accredited community colleges and 31 satellite locations, we proudly serve students in every corner of the Valley. Each day, our dedicated faculty, staff, and administrators, live out our vision-************************************************************************************************************************************************************************************************************** We focus on people-not profits. With 100% acceptance, zero rejections, and affordable tuition, we provide the flexibility and support our students need to succeed in and beyond the classroom. ********************************* We don't just support our community-we help build it. We are the largest provider of workforce development training in the state. The activities of our colleges and their students support one out of every 28 jobs in Maricopa County.**************************************** We believe our employees are our most valuable asset. Our 10 colleges and District Office support nearly 10,000 jobs and careers throughout Greater Phoenix. Join us in making a real difference in the lives of over 140,000 college students each year. Benefits Maricopa County Community College District (MCCCD) is committed to providing a competitive and comprehensive benefits program that supports our employees' and their families' health and well-being. Therefore, the MCCCD benefits support every stage of life and are designed to meet the diverse needs of our community. Explore the wide range of *********************************************** available to eligible employees at MCCCD: Affordable and Comprehensive Benefits Package: * Nationwide Medical, Dental, and Vision Coverage * Paid Time Off: Vacation, Sick Leave, and Personal Time * 20 Paid Observed Holidays * Company-paid Life Insurance, AD&D, and Short-Term Disability plans, with the option to purchase supplemental coverage * ************************ including Long Term Disability and Retiree Health Insurance with 100% employer-matching contributions * Optional Retirement Plans: 403(b), 457(b), Roth 403(b), Roth 457(b) * Tuition Reimbursement for employees and dependents * Annual Professional Development Funding * Flexible Work Schedules Employee Health & Wellness Programs: * District-Wide Wellness Program with Workshops and Webinars * Monthly Health & Wellness Calendar and Newsletter * Virta Diabetes Reversal Program, Support Groups, and Diabetes Empowerment Education Programs * Employee Assistance Program (EAP) * Sight-On-Site Eye Care Services * Mobile On-Site Mammography Screenings * Pre-Retirement Planning Events * Qualifying Employer for*************************************************************************** (potential loan forgiveness for federal Direct Loans after meeting repayment requirements and working full-time for an eligible employer) Job Summary The Fiscal Technician Senior, located within the Controller's office, performs a variety of financial accounting transaction responsibilities. This role is primarily responsible for reviewing and balancing cash summaries for all campuses within the Maricopa Community College District. This role is also responsible for recording, verifying, and monitoring general ledger accounts, processing credit card refunds, and providing oversight of all miscellaneous check deposits at the District Office. The Fiscal Technician Senior position collaborates with a variety of students, the campus Student Business Services, and MCCCD staff throughout the district on an ongoing basis, as it relates to questions on various Treasury-related matters. Essential Functions 50% - Process Campus Cash Summaries: * Log, review, and balance cash summaries * Run SIS, FMS, and bank reports for balancing * Record GL transactions in FMS * Correspond with campuses to resolve discrepancies 30% - Collaborate with Campuses: * Ensure all cash summaries are reviewed, approved, and submitted on time * Provide oversight of campus petty cash logs and monitor balances per MCCCD policy 10% - Treasury-Related Items: * Process credit card refunds, deposit corrections, and NSF check returns * Record related GL entries in FMS * Use bank reports and notifications for month-end reconciliation * Generate various student financial reports as needed 5% - Process and Record Daily Miscellaneous Check Deposits: * Log, scan, and research check deposits * Correspond with MCCCD departments/campuses for proper coding * Follow MCCCD cash handling policies for month-end reporting 5% - Cash/Checks/Correspondence: * Sort and distribute incoming U.S. mail * Prepare daily mail for distribution between the District Office and each campus * Sort and distribute mail received by the Controller's Office * Other duties as assigned Minimum Qualifications High School Diploma or GED and two (2) years of related fiscal, finance, payroll, or accounting support experience, such as processing and reconciling financial transactions. Desired Qualifications A. Two (2) or more years of bookkeeping/accounting experience B. Two (2) or more years of customer service experience C. One (1) or more years of experience with PeopleSoft Student Information System (SIS) and PeopleSoft Financial Management System (FMS) or similar ERP system D. One (1) or more years of banking experience E. One(1) or more years of experience with Fiscal Record keeping and file maintenance F. One (1) or more years of experience working with Microsoft Excel G. Experience in a Higher Educational setting Special Working Conditions Work schedule may vary May be required to sit for a prolonged period of time, viewing a computer monitor May be required to lift or carry up to 25lbs. How to Apply Applicants are required to submit a cover letter and resume showing how the applicant meets the minimum and desired qualifications. All minimum requirements must be met at the time of the application. Additional materials will not be accepted after the job posting has closed. Missing materials or incomplete employment history will not be considered. Please ensure your materials clearly provide the following information. * Clearly illustrate how prior experience, knowledge and education meet the minimum and desired qualifications for this position. * Indicate whether former or current employment is Full-Time or; * Part-Time employment, to include Adjunct or Associate Professor (must include number of hours worked, contact hours or load) * Provide employment history in a month/year format (e.g., 09/07 to 10/11) including job title, job duties, for each position held and name of employer for each position. * Three professional references, preferably current and/or former supervisors. If references are not provided in resume upon application, they will be requested at time of interview. Posting Close Date Open until filled First Review Monday, December 1, 2025 Applications received after the review date may not be screened EEO, Title IX, & Clery Act Maricopa County Community College District (MCCCD) will not discriminate, nor tolerate discrimination in employment or education, against any applicant, employee, or student because of race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship status (including document abuse), age, disability, veteran status or genetic information. Title IX of the Education Amendments of 1972, states: "No person in the United States shall, on the basis of sex, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any education program or activity receiving Federal financial assistance." The policy of the MCCCD is to provide an educational, employment, and business environment free of gender discrimination. Incidents of misconduct should be reported to the college Title IX Coordinator, as outlined in policy, contact information is available at this link Title IX Coordinators. The Clery Act is a Federal law requiring United States Colleges and Universities to disclose information about crime on and around their campuses. Crime reporting data for each of the Maricopa Community Colleges, as required under the Clery Act, is available at this link Clery Act. To apply, visit *************************** Copyright 2025 Jobelephant.com Inc. All rights reserved. **************************** jeid-7da25ee5e1ea06498cb1532246f29534 Other: To apply, visit ***************************