Records Clerk jobs at State of Arizona

Job Description is located in Sells, AZ. Under limited supervision, performs work of moderate difficulty, maintains records by receiving, reviewing, filing or retrieving documents. Assists with specialized projects related to the filing systems and researches manual and automated systems to gather or verify data. The work is normally reviewed upon completion to ensure compliance with general organization/department goals, policies and procedures. Major work activities are covered by procedures or guidelines permitting flexibility in selecting methods to utilize and procedures to follow, determination of work priorities, and the planning and coordination of projects. Essential Duties and Responsibilities: Researches, retrieves and releases requested documents; prepares required reports. Responds to routine inquiries that require judgment in determining the type of information that may be released. Answers telephone, routes calls, and takes messages; responds to routine inquiries that require judgment in determining the type of information that may be released. Handles routine office operations, such as, filing, sorting, copying, collating, shredding, and faxing. Receives and reviews forms or reports to ensure accurate and complete documentation. Updates and maintains filing system and database and ensures data is entered correctly and accurately; generates and provides reports upon requests based on established guidelines. Scans, indexes, retrieves, and reviews documents using an electronic filing management system (R2M). Maintains integrity of the department's database system by inputting, retrieving, correcting and compiling data. May lead the work of others. Performs other job related duties as assigned. Contributes to a team effort. Knowledge, Skills, and Abilities: Knowledge of the Tohono O'odham culture, customs, and traditions. Knowledge of applicable federal, state, tribal laws, regulations and requirements. Knowledge of records management policies and procedures. Knowledge of general office procedures, methods and equipment. Knowledge of computer software including word processing, database and spreadsheet applications. Skill in operating various word-processing, spreadsheets, and database software programs. Skill in preparing and maintaining accurate records, reports, and files. Skill in utilizing computer databases to research, maintain, and update records and files. Skill in determining validity of requests for access to records, and releasing or copying authorized materials. Skill in interpreting and applying records retention guidelines. Skill in maintaining a safe workplace. Skill in providing superior customer service to external and internal customers. Ability to lead and train subordinates. Ability to communicate efficiently and effectively both verbally and in writing. Ability to establish and maintain positive and effective working relationships with other employees and the general public. Ability to maintain privileged confidential information. Ability to work independently and meet strict time lines. Ability to exercise independent judgment. Ability to handle multiple tasks and meet deadlines. Ability to work extended hours and various work schedules. Minimum Qualifications: Associates Degree in Records Management or closely related field; and three years' work experience in records management; or equivalent combination of training, education, and work experience which demonstrates the ability to perform the duties of this position. Licenses, Certifications, Special Requirements: Must type 35 WPM. Must demonstrate seventy percent proficiency in grammar, spelling, and math. Upon recommendation for hire, a criminal background check is required to determine suitability for hire, including a 39-month Motor Vehicle Record. May require possessing and maintaining a valid driver's license, (no DUIs or major traffic citations within the last three years). If required, must meet the Tohono O'odham Nation tribal employer's insurance requirements to receive a driver's permit to operate program vehicles. Based on the department's needs, incumbents may be required to demonstrate fluency in both the Tohono O'odham Language and English as a condition of employment.

Salary: $36.19 - $45.17/hour; $6,272.93 - $7,829.47/month; $75,275.20 - $93,953.60/year. Department: Clerk-Recorder-Elections Job Type: Open. Date Opened: 12/11/2025 8:00:00 AM. Filing Deadline: Open Until Filled Employment Type: * Permanent/Full Time (40 hrs/week) Work Location: * Roseville, CA and surrounding areas HR Analyst: Suzanne Messina. Position Information: This position will remain open until filled with an initial application screening deadline of 5:00 PM, on December 29, 2025 for immediate consideration. Applications received after this date will be screened on a bi-weekly basis until the positions are filled. View this Recruitment: Clerk/Recorder/Elections Supervisor - Senior - #2025-13405-02

Salary: $32.81 - $40.99/hour; $5,687.07 - $7,104.93/month; $68,244.80 - $85,259.20/year. Department: Clerk-Recorder-Elections Job Type: Open. Date Opened: 12/11/2025 8:00:00 AM. Filing Deadline: Open Until Filled Employment Type: * Permanent/Full Time (40 hrs/week) Work Location: * Roseville, CA and surrounding areas HR Analyst: Suzanne Messina. Position Information: The Placer County Clerk-Recorder-Elections Office has one vacancy for a Clerk/Recorder/Elections Supervisor. The mission of the Placer County Clerk-Recorder-Elections Office is to provide courteous, timely and professional clerk, recording, and elections services to the citizens, businesses and public agencies of the county with the utmost integrity, transparency, consistency, fairness, legal compliance and cost effectiveness, using both the trained and committed staff of the department and technology to advance operations. This position will remain open until filled with an initial application screening deadline of 5:00 PM, on December 29, 2025 for immediate consideration. Applications received after this date will be screened on a bi-weekly basis until the positions are filled. View this Recruitment: Clerk/Recorder/Elections Supervisor - #2025-13402-01

Minimum Qualifications High school diploma or GED. Three years of experience processing legal/public records and/or performing courtroom/public hearing procedures to include one year of related supervisory, advanced technical, specialized clerical or administrative experience are required. Completion of coursework may substitute for the required experience on a year-for-year basis. Must complete the Miami-Dade County Employee Relations Department's Supervisory Certification Program. Recruitment Notes POSITION SUMMARY This position will serve as the Training Supervisor for advanced courtroom personnel. The incumbent will be responsible for overseeing the development, onboarding, and performance readiness of newly hired Courtroom Clerk 2 personnel within the Felony Department. This role ensures that all trainees receive consistent, accurate, and comprehensive instruction on courtroom procedures, calendaring processes, CJIS entries, case documentation and evidence handling protocols, and Clerk of Court and Comptroller operational standards. The Training Supervisor monitors trainee progress, provides hands-on guidance during live court sessions, reinforces compliance with statutes and internal policies, and evaluates competency through monthly performance assessments. In addition to training responsibilities, the supervisor supports division operations by assisting with calendar preparation, reviewing work for accuracy, and providing coverage for courtroom or supervisory duties as needed. ESSENTIAL DUTIES AND RESPONSIBILITIES * Train newly hired Courtroom Clerk 2 personnel. * Prepare monthly statistics and narratives in the absence of the supervisor. * Distribute the State Pen case files for signature to their respective divisions. * Assist with the setup of AM and PM calendars for Bond Hearings as needed. * Cover Bond Hearings as needed. * Serve as Clerk as needed. * Distribute outstanding Stay Away Orders to be terminated to their respective clerks. * Log and distribute Rule 3s. * Order, maintain and organize supply cabinet. * Update Sign-in log. * Process the Felony Inbox Orders. * Assist with the pulling and setting up of calendars. * Assist with Jury Pool inquiries. * Break down, record number of pages per calendar for each division, and place the calendars in the respective division slot. * Assist with the distribution of calendars. * Cover the Night Shift Supervisor on a rotational basis in their absence. * Review Stay Away Orders and transmittals prior to forwarding them to Warrants, in the absence of the Night Supervisor. * Assist in the check-in of evidence at the outer cage of the Vault. * Prepare monthly evaluations for newly hired Courtroom Clerk personnel. * Retrieve and process pleadings from the e-Portal. * Log, docket, and verify the Seal/Expunge paperwork is complete. * Forward the Seal/Expunge paperwork to the Calendar Unit for a court date. * Verify Orders to Seal/Expunge and forward to Post Hearing for processing. KNOWLEDGE, SKILLS, AND ABILITIES * Proficiency in Microsoft Office Suite applications (Word, Excel, PowerPoint, etc.). * Ability to effectively communicate verbally and in writing, with various levels of personnel within the organization. * Excellent analytical skills. * Ability to work independently with minimal supervision. WORK ENVIRONMENT AND PHYSICAL REQUIREMENTS Work is primarily performed in a courtroom environment with extended periods of time using a computer. May involve light lifting (up to 50 lbs.). NOTE This description is a representative summary of major job duties. Additional responsibilities may be assigned, as necessary.

SummaryThis position is an intermediate-level clerical classification performing moderately difficult tasks under a moderate level of supervision. This position is a specialized clerical role focused on the electronic processing and management of legal documents within the Clerk's office. The primary responsibility is to ensure the accuracy and compliance of electronic filings while also providing critical backup support at the public counter. This role requires exceptional attention to detail, strong critical thinking skills, and the ability to provide outstanding customer service to the public, legal community, and court personnel.Job Description OPEN UNTIL FILLED Job Type: Court Classified Job Classification: 5908 - Deputy Court Clerk II Pay Grade: 02 FLSA Status: Non-Exempt Pay Range: Expected Starting Pay: $17.13/Hour Full Pay Range: $17.13 - $23.13 Range Explanation: Expected Starting Pay: This is an estimate of the hourly rate you can expect to receive as a new hire. The actual offer will carefully consider a wide range of factors, including your skills, qualifications, experience, education, licenses, training, and internal equity. Full Pay Range: This represents the entire compensation range for the position, spanning from entry-level to fully experienced and top-performing roles. ESSENTIAL DUTIES AND RESPONSIBILITIES: The following duties and responsibilities are not intended to be an exhaustive list of all required responsibilities, duties and skills. Other similar duties may be added, or the description amended at any time based on business need. To perform this job successfully, the employee must perform each essential duty satisfactorily. Screen, process, and distribute electronically filed documents and other court-related materials. Use a court case management system and electronic clerk review system to ensure all filings comply with court rules and statutes. Analyze and enter case-related information, maintaining accurate court records. This includes applying critical thinking to ensure the information is correct and complete. Maintain focus and attention to complete a series of tasks over the course of a day. Provide excellent customer service to both internal and external customers in person, over the phone and in writing. Maintain confidentiality of any information or documents that are not public. Engage in professional-level discussions with Judges, Judges' staff, Staff Attorneys, attorneys, and the general public. Express thoughts clearly, both orally and in writing Use the court's case management system to review and enter information. Use the electronic clerk review system to review and access electronically filed documents. Serve as a counter backup when needed, assisting customers in person, over the phone, and via email with filings, passport applications, and marriage licenses. KNOWLEDGE, SKILLS, AND ABILITIES Knowledge of: General office procedures and technology, including electronic file organization, email communication, and the use of office machines such as fax, copy machine and scanners MS Office Suite products and other relevant web-based applications. Legal terminology and legal forms (preferred). Court proceedings (preferred). English composition, grammar, punctuation, and spelling. Skills in: High-volume data entry and filing. Technical proficiency in using computer systems and various office technologies. Interpersonal and customer service skills. Attention to detail and accuracy. Ability to: Effectively manage and prioritize multiple tasks and inquiries in a busy, professional environment. Follow both verbal and written instructions quickly and accurately. Identify, organize, sort, and research legal paperwork, verifying the completeness and accuracy of specific case information. Handle and account for monies received. Work well both independently and in group situations, assisting with problem-solving. Exercise initiative and sound judgment in decision-making. Accommodate changes in responsibilities, duties, and procedures to optimize workflow and handle multiple priorities. Maintain confidentiality regarding pending court cases and business processes. Read, write, and speak English fluently. MINIMUM QUALIFICATIONS This lateral or promotional opportunity is open to all Clerk of Court employees, regardless of length of service. A high school diploma or equivalent is required. Six months of experience performing a combination of the following: customer service, cashiering, and tasks such as typing, filing, answering phones, and data entry, and using various types of office equipment. Relevant education may be substituted for some of the aforementioned experience as approved by Human Resources. A minimum typing speed of 25 wpm is required. PREFERRED EDUCATION, KNOWLEDGE, SKILLS, AND ABILITIES: Familiarity with legal documents and/or processes and procedures. Experience in customer service. Experience using a court case management system and/or electronic filing system. College degree or coursework. LICENSES AND CERTIFICATES None required. WORK ENVIRONMENT AND PHYSICAL DEMANDS This position is performed in a typical office setting, with the employee required to sit or stand for a major portion of the day. The role requires the ability to lift up to 30 pounds and read both electronic and paper documents. DISTINGUISHING CHARACTERISTICS This is a court classified position that reports to the Civil and Family Services Manager. This position performs duties under direct supervision and has no supervisory responsibilities. BENEFITS: We offer exceptional benefits: Retirement Plan Vacation, holidays, and sick leave 100% paid parental leave Employer-paid Short -term Disability Tuition Reimbursement Health Wellness discount program Mental and Behavioral Health Benefits Paid Training with Advancement Opportunities Upon yearly anniversary, 56 hours of sick time accrued, less usage, may be rolled over to vacation time. The Clerk of the Superior Court in Pima County offer the same benefits as those offered to other employees working for Pima County. We offer a competitive benefits package to benefits eligible employees, which includes medical, dental, life insurance, flexible spending accounts, paid vacation and sick leave. Some benefits require employee contributions in addition to those made by the employer. Please see the link below for a complete description of the offerings. Pima County Benefits Retirement Plan participation is mandatory for all eligible employees, including a mandatory pre-tax pay deduction. Current rates can be viewed here: ASRS Contribution Rates Full-time employees of government organizations may be able to receive student loan forgiveness under the Public Service Loan Forgiveness Program. For more information click: Student Loan Forgiveness | Federal Student Aid.

SummaryThis entry-level clerical position performs essential tasks under direct supervision within the Public Records Services area. All tasks are tailored to fit the particular business processes within the assigned organizational unit. The primary functions of the Public Records Services - Imaging area are to preserve the records and paperwork of the Court on/with different imaging mediums. The primary function of the Public Records Services - Legal Records area is to maintain and store current Probate and Guardianship Superior Court case files and court-related documents, and to provide information, research, and reproduction of court documents to the general public, the legal community, and court personnel, utilizing various computer programs and platforms.Job Description CONTINUOUSLY SEEKING TALENT Job Type: Court Classified Job Classification: 5939 - Deputy Court Clerk I Pay Grade: 01 FLSA Status: Non-Exempt Pay Range: Expected Starting Pay: $16.32/Hour Full Pay Range: $16.32 - $22.03 Range Explanation: Expected Starting Pay: This is an estimate of the hourly rate you can expect to receive as a new hire. The actual offer will carefully consider a wide range of factors, including your skills, qualifications, experience, education, licenses, training, and internal equity. Full Pay Range: This represents the entire compensation range for the position, spanning from entry-level to fully experienced and top-performing roles. ESSENTIAL FUNCTIONS Prepare and Process Documents: Identify, organize, and sort legal paperwork; prepare documents for scanning. Data Management & Imaging: Input data into computer systems; scan court documents; verify the quality of scanned documents. Research & Information Services: Research and provide follow-through responses to problems; research and verify the completeness and accuracy of specific information; perform research on a variety of issues related to legal documentation and case filings. File Management: Retrieve and deliver files; prepare files for court calendars. Confidentiality & Equipment Operation: Maintain a high level of confidentiality in all work-related activities; operate various types of office equipment, including fax machines, photocopiers, and scanners. May perform tasks such as typing, filing, data entry, and word processing. Performs other duties and projects assigned. KNOWLEDGE, SKILLS AND ABILITIES: Knowledge of: English composition, grammar, punctuation, and spelling. Office practices and procedures. Basic computer skills. Basic filing skills. Basic quality control skills. Ability to: Work quickly and accurately and switch focus between multiple tasks effectively. Follow brief oral and written instructions promptly and precisely. Work proficiently with automated systems. Operate or quickly learn a variety of office machines. Plan and coordinate activities to meet time constraints. Effectively interact with other court personnel. MINIMUM QUALIFICATIONS: A high school diploma or equivalent is required. Must have taken the Clerk of the Superior Court word processing and data entry test within the past 12 months. Word processing and data entry skills will be considered in the selection process. LICENSES AND CERTIFICATES: None required. PHYSICAL DEMANDS/WORKING CONDITIONS: Typically performs duties in an office environment. Some assignments may require lifting 25 to 35 lbs., bending, standing, etc., for extended periods. DISTINGUISHING CHARACTERISTICS: This is a court classified position that reports to either the Imaging Deputy Court Clerk Supervisor or the Legal Records Deputy Court Clerk Supervisor, performing duties under direct supervision. BENEFITS: We offer exceptional benefits: Retirement Plan Vacation, holidays, and sick leave 100% paid parental leave Employer-paid Short-term Disability Tuition Reimbursement Health Wellness discount program Mental and Behavioral Health Benefits Paid Training with Advancement Opportunities Upon yearly anniversary, 56 hours of sick time accrued, less usage, may be rolled over to vacation time. The Clerk of the Superior Court in Pima County offers the same benefits as those offered to other employees working for Pima County. We offer a competitive benefits package to benefits-eligible employees, which includes medical, dental, life insurance, flexible spending accounts, paid vacation, and sick leave. Some benefits require employee contributions in addition to those made by the employer. Please see the link below for a complete description of the offerings. Pima County Benefits Retirement Plan participation is mandatory for all eligible employees, including a mandatory pre-tax pay deduction. Current rates can be viewed here: ASRS Contribution Rates Full-time employees of government organizations may be able to receive student loan forgiveness under the Public Service Loan Forgiveness Program. For more information click: Student Loan Forgiveness | Federal Student Aid.

Job Function: Career Path: Essential Job Functions: The tasks listed below are those that represent the majority of the time spent working in this position. Management may assign additional tasks related to the type of work of the position as necessary. Perform diversified clerical, secretarial, custodial, and records keeping functions as required Perform routine office tasks such as data entry, mail dissemination, typing letters, forms, filing, faxing and Photocopying Data entry of traffic citations, traffic crash reports, DUIs, written warnings, verbal warnings, trespass warnings, and animal, parking and code violation citations. Maintain all Records files Handle expungement and sealing of records Control and maintain funds received for records processing, merchandise, fingerprinting, etc. Maintain a balance for Petty cash, and generate quarterly and annual reports Generate monthly fingerprint invoice for Waterman Village Send domestic violence and hate crime reports to proper locations, as they occur, in a timely manner Send Uniform Crime Reporting (UCR) statistics in, as required, in a timely manner Log bias-based profiling information in accordance with Uniform traffic citations, written and verbal warnings. Prepare statistical reports on traffic incidents, problem areas and types of crimes, as needed, for administration, investigative and public request purposes Ensure proper filing of all traffic and criminal cases and citations, including citation transmittal and court transmittals (i.e. Driver improvement, State Attorneys Office, Juvenile and Misdemeanor court) Respond to public records inquiry, make copies and provide to the public, to include the media Data entry of Notice of existing Alarm forms and False Alarm notices Complete local records checks on individuals, either in person, or by mail Perform Notary Public Services Conducts inventory of merchandise Performs annual records management/destruction per state regulations performs other related duties a s assigned Knowledge, Skills, and Abilities: Gain the knowledge of UCR program and procedure Gain the knowledge of records retention and destruction regulations and procedure Interpersonal skills Financial skills Must be a self-starter and work with minimum supervision Gain knowledge of FDLE fingerprint submission procedure Gain knowledge of public records statute and department policy and procedure Gain the knowledge of local geography Ability to become a Notary Public Ability to type 60 w.p.m Required Qualifications: High School Diploma or GED A minimum of three (3) years related clerical experience Position requires strict confidentiality of exempt criminal or victim information Ability to obtain law enforcement background clearance, to include a polygraph exam A comparable amount of education and/or experience can be substituted for the minimum qualifications Must have computer experience, knowledge of public records laws and MS Office required Complete the required National Incident Management System (NIMS) training within 6 months of completion of probationary period. Must have valid Florida Driver's License. Physical Demands: Ability to talk by means of spoken words. Acceptable eyesight (with or without corrections). Able to distinguish colors, peripheral vision, depth perception and ability to adjust focus. Acceptable hearing (with or without hearing aid). Able to exert up to twenty-five (25) pounds of force occasionally and/or a negligible amount of force frequently or constantly to life, carry, push, pull or otherwise move objects. Walking or standing for periods of time. Must be physically able to operate a variety of office machines and equipment including computer, copier, telephone, calculator, etc. May be subject to tension as a regular consistent part of the job. Must be able to operate a computer, typewriter, copier, fax machine, communication equipment, department policy and procedure manual, minor repair tools, filing cabinets and systems, telephones and intercom systems, and a cash register. Equipment: Notary Equipment Filing Systems Telephones and intercom systems Computer Network System to include word Processing and Police records management systems Copy/ Fax equipment Environmental Conditions: Works inside in an office environment May require working outside. Works inside under stressful coonditions. (Reasonable accommodations will be made in accordance with existing ADA requirements for otherwise qualified individuals with a disability.) Note: Job Descriptions are only intended to present a descriptive summary of the range of duties and responsibilities associated with specified positions. Therefore, specifications may not include all duties performed by individuals within a classification. In addition, specifications are intended to outline the minimum qualifications necessary for entry into the class and do not necessarily convey the qualifications of incumbents within the position. This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment. Employers can only use E-Verify once you have accepted a job offer and completed the Form I-9. E-Verify Works for Everyone For more information on E-Verify, or if you believe that your employer has violated its E-Verify responsibilities, please contact DHS. The City of Mount Dora is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the City of Mount Dora will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. Mount Dora is a drug-free, smoke-free, EOE.

Amended: 11/25/25 This is a continuous recruitment and may close at any time without notice. Examinations: Appraisal (Weight 100%): of training, education, experience, interest and personal fitness for the work based on any combination of the following: Investigation, oral exam and rating of application. Should an oral exam be necessary, the oral exam will be weighted 100%. Applicants must attain at least a 70% score on each phase of the examination process. Minimum Qualifications / Employment Standards: Bachelor's degree from an accredited college or university AND five (5) years of experience in the drafting of legal documents; OR an equivalent combination of education and experience sufficient to obtain the knowledge and skill to successfully perform the essential functions of the job. Please ensure ALL applicable certificates are attached to your application. If you are unable to attach the certificates to your application, you may e-mail them to Nesrine Annan at ********************* Full Job Description for:Sheriff's Litigation and Public Records Coordinator Kern County employees provide opportunities that are purposeful to our community. Every employee and every action contributes to the improvement and strengthening of our county. To learn more about Kern County, click here or follow us: Growth Mindset We always encourage our employees to grow and develop. Kern County has a culture of innovation that allows employees to explore creative and more efficient ways to accomplish their work. We provide access to training and continued professional development in an effort to ensure that our employees have opportunities for career growth. Admittance to the examination will require a valid government issued photograph identification. Applicants who are unable to present proper identification must make arrangements with the Human Resources Division prior to the test date. Appointees will be fingerprinted and required to pass a background investigation. Following an offer of employment, you may be required to submit to post offer medical and drug screening tests at County expense. This examination will establish an eligible list from which immediate appointment(s) will be made at the Kern County Sheriff's Office. Other permanent and temporary appointments will be made as needed. Successful candidates will remain on the eligible list for a period of twelve-months, unless specified otherwise by the Civil Service Commission. This position works within the Kern County Sheriff's Office. For more information about the department, please view their website here. Kern County Sheriff's Office will seek and retain qualified individuals who maintain a high moral character, are ethical in all facets of life, and are trustworthy and professional when serving our community. To learn more about the 7 pillars of the ideal candidate please click here. For more information regarding Kern County's recruitment process, please see our FAQ page. Kern County is an ADA compliant and an equal opportunity employer and encourages all qualified individuals from diverse backgrounds to apply.

About the Police Department: The Carlsbad Police Department is a full-service police department that prides itself on its strong partnership with the community. Through the hard work and dedication of the men and women of the police department, and the support of City Council members and the community, Carlsbad continues to be a safe community to live, work and play. * The City of Carlsbad ranks among California's safest cities. * Carlsbad residents report high satisfaction with police services; recent survey results indicate that over 90% of the residents are satisfied with police service. The Carlsbad Police Department's "Ideal Candidate" exemplifies department values, is a leader, role model, team player, and problem solver. Under general supervision, this position performs a variety of specialized clerical tasks involving processing, data entry, maintenance, and retrieval of Police Department records in accordance with State mandated procedures; receives the public and provides routine assistance. Performs related responsibilities as required. The Position: Police Records Specialist I is the entry class with incumbents performing routine work under continuous supervision while being trained in the scope of duties typical of a Police Records Specialist II. Under this training concept, incumbents in the Police Records Specialist I class may reasonably expect to progress to Police Records Specialist II upon achieving the required level of knowledge and proficiency to satisfy the qualification requirements of the higher-level class. Both levels handle confidential and sensitive information in performing their duties. You belong in Carlsbad: The City of Carlsbad embraces and recognizes the vital relationship of an inclusive, engaged work environment and innovative excellence. An equitable and inclusive work climate comprises personal experiences, values, and views shaped from differences of culture and circumstance. Our organization appreciates belonging, creativity, recognition and retention of its employees and is committed to hiring and developing motivated, productive and talented employees who provide services and enhance our quality of life. We work to embrace open and equitable access to opportunities for learning and development as our responsibility and goal. Application Process: Testing and interviews are scheduled as follows: Closing Date: December 15, 2025 Written Test Date: Week of January 5, 2026, exact date TBD Panel Interview Date: Week of January 19, 2026, exact date TBD Selection Process: * Written Exam and Oral Panel Interview. * Background Appraisal Interview: Completion and review of detailed Personal History Statement. * Candidates meeting the basic criteria will continue with a background investigation. * Comprehensive Background Investigation: A detailed investigation of the candidate's personal history and suitability for employment within the law enforcement profession. This investigation includes a lie detection polygraph screening. * Captains' Interview: Personal interviews with the Captain of Field Operations and the Captain of Support Operations. * Final Steps: Psychological and medical evaluations before hire are required. The Chief of Police may select/appoint any individual who has successfully completed the process. Appointments are probationary for one year. Salary ranges (dependent on experience): Police Records Specialist I - $1,783.20 - $2,169.60 Biweekly Police Records Specialist II - $1,875.20 - $2,280.80 BiweeklyPerforms data entry and processes a wide variety of police records, reports, and materials, including arrest records, warrants, citations, subpoenas, crime and traffic reports, fingerprints and identification and other related information according to strict guidelines and State mandated procedures; reviews documents for completeness and consistency; operates a variety of automated systems to create or revise computer files. Provides requested criminal offender record information to assist department personnel and outside agencies in accordance with State law and established departmental procedures; provides general information orally and in writing to the public within the guidelines of the California Public Records Act and department policies. Operates computer terminals connected to Statewide networked databases; teletypes to search for records, and to enter, modify, and retrieve data; prints routine statistical reports; and compiles and assembles data for distribution. Sorts, files, copies, assembles and distributes reports and related records, including court packages for filings with the District Attorney, in accordance with established procedures and within time constraints; performs file searches to locate records and pertinent information. May receive the public at the lobby counter and maintain lobby security; answer and direct non-emergency calls; direct visitors; respond to general inquiries and provide routine information regarding departmental policies and procedures, or general City information; operate the cash register and receive fees; distribute petty cash; prepare receipts, standard forms, and records in accordance with established procedures. Performs a variety of general clerical tasks, including, typing routine correspondence and standard forms; operating routine office equipment; and sorting and distributing mail as assigned. May perform fingerprinting of the general public, City employees, and registrants as required; prepare or complete related forms and records; take photographs for fingerprint records.For BOTH levels, unless otherwise noted Knowledge of: * Correct English grammar and usage, punctuation, and spelling. * General office methods and procedures, and office equipment operation. * General database systems and software applications. For Police Records Specialist II: * Federal and State laws, regulations, and guidelines governing police records management. * Specialized law enforcement database systems, e.g., Records Management System (NetRMS), Automated Regional Justice Information System (ARJIS); California Law Enforcement Telecommunication System (CLETS); CA Identification/Automated Fingerprint Information System; and National Criminal Information Center (NCIC). * Organization, procedures, and operations of the Carlsbad Police Department. * Computerized word processing and spreadsheet applications on microcomputer systems. Skills: * Typing at a net corrected speed of not less than 40 words per minute from clear copy. Ability to: * Apply Federal, State and City laws, codes, regulations and procedures to the management and security of police records. * Operate a variety of computer systems, word processing and related equipment to create, maintain and process files and records. * Process information using the specialized database network systems to perform duties. * Understand and utilize law enforcement technical codes and crime classifications accurately. * Maintain confidentiality in processing police information. * Receive the public in person or over the phone utilizing tact and diplomacy in dealing with sometimes hostile clients. * Understand and carry out oral and written directions. * Communicate effectively both orally and in writing. * Learn, apply, and explain rules, policies, and procedures. * Establish and maintain cooperative working relationships. * Work in a fast-paced environment. * Maintain an organized workstation. * Balance multiple duties at once. Any combination of education and experience that could likely provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required knowledge, skills, and abilities would be: * Equivalent to completion of the twelfth grade, including or supplemented by specialized training in the clerical occupation field experience. For Police Records Specialist II: * One year of experience comparable to that of a Police Records Specialist I at the City of Carlsbad. Preferred: * Spanish speaking. * Experience with customer service and working with the public.

LINDON CITY JOB OPENING Assistant Court Clerk/Deputy Recorder 1st Review December 15th APPLICATION REQUIREMENTS Applications must include a current resume, and a completed Lindon City General Employment Application (available on-line at ******************************************* Finalists for the position may be required to perform multiple interviews and/or skills testing prior to selection. JOB DESCRIPTION: TITLE: Court Clerk/Deputy Recorder PAY RANGE: Range 12; Steps 1 $19.99 to Step 12 $29.96 DEPARTMENT: Justice Court STATUS: Regular Part-Time (Monday -Thursdays 12:30 -5:00 p.m. with alternate Fridays 8:00 a.m.-5:00 p.m. with every other Friday off.) FLSA CODE: Non-Exempt NATURE OF THE WORK The assistant Court Clerk aids the Municipal Judge with the Justice Court operations. Performs complex clerical duties to expedite the preparation and processing of court cases, records, and reports. Supports and prepares the Court docket and calendar of cases to be called for the Judge's consideration and subsequent hearing, trial, or disposition. As Deputy Recorder you would be assisting in city meetings, handling GRAMA requests, aiding in elections, and maintaining city records. ESSENTIAL DUTIES (Court) Maintains Court dockets, proceedings, and court records; enters citations and/or logs from Police Department. Prepares the Court calendar; attends Court while it is in session; records orders and sentences of the Judge for each defendant. Schedules appointments; takes fine payments and small claims money. Performs follow-up actions including warning letters, orders to show cause, and warrants. Updates warrant list and reviews payment agreement files with the Judge. Interacts in a professional manner with the public through over the counter and phone conversations. Maintains detailed computer records and files. Oversees Court recording, Court set-up and ensures facilities are prepared for Court proceedings. Performs other duties as assigned. ESSENTIAL DUTIES (Deputy Recorder) Required to attend 1 planning commission or council meeting each month. (These are held once a week either on Monday or Tuesday evenings) Help Recorder posting public meeting agendas and packets along with other committee agendas on the City and State websites. Assist Recorder in process and distribute all legal publications, advertisings, or postings. Assist Recorder establish and maintain an effective system of protecting, maintaining, and updating all non-public safety official city records. Assist Recorder to process requests for city records in compliance with GRAMA. Assist Recorder and serve as the City Election Officer and is responsible for coordinating and supervising municipal elections. Assist in scheduling facilities and meetings, and planning and setting up for certain events. Preforms other duties as assigned. KNOWLEDGE, ABILITIES, AND SKILLS Knowledge of: Report writing and communication proficiency. Secretarial & Clerical methods, Office organizational skills, and efficiency methods. Legal terminology, court practices, procedures, organization, and jurisdictional requirements of the court system, programs such as CORIS, UCJIS, workspace, and E-Filing preferred. State of Utah court software and video conferencing programs. Ability to: Communicate effectively both verbally and in writing. Verbal proficiency in Spanish preferred, but not required. Provide excellent customer service that demonstrates respect, integrity, and courtesy. Handle exposure to high-stress situations, including contact with the public in highly confrontational, emotionally charged, or uncomfortable circumstances. Establish and maintain effective working relationships with Judges, attorneys, City officials, administrators, co-workers, and the public. Explain complex rules and ordinances in an easy-to-understand manner. Use computer software for tracking purposes, databases, and word processing. Skill in: Word processing (report / letter writing) and spread sheet data entry. Organize and track multiple projects at the same time. Handling difficult or angry customers and situations calmly and professionally. EDUCATION AND EXPERIENCE A standard senior high school diploma. Background experience as court clerks, legal assistant, police clerk, or other similar professions is preferred. LICENSES AND CERTIFICATES Requires a valid State of Utah driver license. WORKING ENVIRONMENT Normal office settings and surroundings include regular computer work at stationary desk location; Light physical effort, including lifting up to 25 lbs. is required. Some hazard is present while working with potentially hostile or aggressive defendants. Some flexibility in hours may be necessary for completing tasks (i.e., large Court dockets may require some after-hours work). Lindon City Corporation in an Equal Opportunity Employer. Lindon City will not base its hiring decisions on non-meritorious factors such as race, color, national origin, sex, religion. Lindon City will not refuse to hire an individual who is disabled who is capable of performing the essential requirements of the position with reasonable accommodations when they do not create undue hardship. Hiring is conditioned upon submission to and successfully passing a drug screen and background check. Job Posted by ApplicantPro

Records Specialist Type: Public Job ID: 131598 County: Pima Contact Information: Tucson Unified School District 1010 E Tenth Street Tucson, Arizona 85719 District Website Contact: Goran Spiric Phone: ********** Fax: District Email Job Description: Records Specialist SUMMARY Provides records for current and past students according to state law regulations. Provides document control support for receiving, processing, digital media processing and disposition of records. Develops and implements training, procedures, and material for training. MINIMUM REQUIREMENTS * High School Diploma or G.E.D. * Two (2) years of general clerical experience. * Verbal & written communication skills in English and a demonstrated ability to read and comprehend written/graphic and oral instructions. * Word Processing/Database/Spreadsheet Program Knowledge PREFERRED QUALIFICATIONS * One (1) year experience in records management functions to include records processing and indexing, and digital media processing ADDITIONAL REQUIREMENTS AFTER HIRE * FBI fingerprint background check. * Proof of immunity to rubeola (measles) and rubella (German measles), or proof of MMR immunization. * Must hold a current Arizona Driver's license and have accrued no more than the allowable points against Driver's License as described under Governing Board Policy: EEB-R-1 Business and Personnel Transportation Services - Transportation by Employees. COMMENTS * Application Required on TUSD Website * Job Ref #5459141 * Records Specialist salary range $17.49 to $20.31/hour * Effective: 2025-2026 SCHOOL YEAR * Location: Risk Management - Risk Management * Classification: White Collar * FTE: 1.0 - 8 hours per day * Work Calendar: 12 month * Positions less than 30 hours per week are not eligible for district benefits. Internal candidates will transfer at a rate commensurate with their bargaining unit language. For more information on salary schedule, please reference the Employee Agreements Webpage. Tucson Unified School District is committed to a policy of nondiscrimination based on disability, race, color, religion/religious beliefs, sex, sexual orientation, gender identity or expression, age, or national origin. Other:

The Police Department is recruiting for Police Records Supervisor. VIEW OUR RECRUITMENT BROCHURE The first review of applications is Friday, January 12, 2024, at 12:00 p.m. (Noon) PT. The recruitment may close without notice after this date so interested applicants are encouraged to apply immediately. A resume and supplemental questionnaire (part of the online application) must be submitted with the completed City application. To be considered for this outstanding employment opportunity, please complete an application online by clicking "Apply" above. For additional information, please contact Human Resources Department at: 3300 Capitol Ave., Building B Fremont, CA 94538 ************************** The City of Fremont offers a comprehensive benefit package including general and holiday leave as well as medical, dental, vision, life, and long/short-term disability insurance. To view a summary of the benefits the City offers, please visit: City of Fremont Benefits Summary 01 Please be specific in answering the Supplemental Questions as they will be used to evaluate which applications will be given further consideration in the process. Do not answer "see resume" or "see application" as these are not valid answers. Select "Yes" to reflect that you have read and understand this statement. * Yes * No 02 What is your highest level of education? * Did not complete high school or equivalent * High school diploma or equivalent * Some college * AA degree * Bachelor's degree * Master's degree or higher 03 Please indicate how many years of professional experience you have performing Police Records duties (e.g. maintaining and organizing records, fast and accurate data entry, creating and proofreading correspondences, front counter responsibilities)? * None * Less than 1 year * 1 year to less than 2 years * 2 years to less than 3 years * 3 years to less than 4 years * 4 years or more 04 Please describe your experience in performing records management duties, including responsibility for carrying out procedures and processes related to police records. If you do not have relevant experience, enter "n/a". 05 Please indicate how many years of police records experience with lead responsibility you possess: * None * Less than 1 year * 1 year to less than 2 years * 2 years to less than 3 years * 3 years to less than 4 years * 4 years or more 06 Please describe any formal lead or supervisory responsibility experience that you possess. Please indicate where you have gained this experience. If you do not have relevant experience, enter "n/a". 07 Do you have experience using automated and computerized police recordkeeping/information access system? * Yes * No 08 Please describe any specialized training and/or courses you have received related to this position such as police records management, public records disclosure, or law enforcement telecommunication. Please be sure to include information related to the source of the training such as DOJ, POST, CLEARS, etc. 09 Are you willing to work a variety of shifts (including evenings, nights, weekends and/or holidays)? * Yes * No 10 Do you currently possess a valid California driver's license? * Yes * No, but I have the ability to obtain a valid California driver's license by the time of appointment Required Question Employer City of Fremont Address 3300 Capitol Ave., Bldg B Fremont, California, 94538 Phone ************ Website *******************************

Job Description The Ontario County Department of Social Services is currently seeking applicants for a Typist, Part-Time . Distinguishing Feature of the Class The work is primarily of a routine nature and involves the independent performance of standardized clerical tasks involving the use of a computer. Detailed instructions are given for new or difficult assignments. Alertness and willingness to learn and prepare for assignments of progressively increasing difficulty are essential attributes for employees in this title. Excepting the ability to typewrite, this class is equivalent to the class of Clerk. Does related work as required. Typical Work Activities Types forms, form letters, transcripts, invoices, vouchers records, payrolls, timecards and similar materials; Acts a receptionist; Intake of family court eligibility forms, collects information, enters information into PDCMS program; Send vouchers to assigned attorneys Open new family court cases into PDCMS program; Assist family court attorney in data collection/reporting requirements; Operate various office machines - copiers, adding machines, etc.; Files correspondence, memorandum, reports and other materials Knowledge, Skills and Abilities Working knowledge of office terminology, procedures and equipment; working knowledge of business arithmetic and English; ability to operate an alphanumeric keyboard such as a computer and related peripheral equipment at an acceptable rate of speed (35 words per minute); ability to set up appropriate forms, charges and other tabular listings; ability to perform close, detailed work; ability to obtain and relay information; ability to understand and follow oral and written instructions; ability to get along well with others, clerical aptitude; mental alertness; neatness; accuracy; tact and courtesy. To Apply Do not apply through this job board. Please visit ****************************************** to apply. NO TYPING OR WRITTEN EXAM IS REQUIRED. Powered by JazzHR 8WioOIHclY

Under general direction, performs specialized administrative duties assisting in the administration and overall operation of the Clerk of the Board's Office. * Develops agendas, minutes, and records that require permanent document maintenance in accordance with Arizona Revised Statutes and Arizona State Library and Archives practices. Organizes and conducts virtual meetings for the Board of Supervisors and maintains public access to information. * Oversees daily activities of the office and ensures compliance with appropriate governing authorities. * Performs Technical decision-making and works closely with the Board of Supervisors, Department Heads, County Attorneys. Plans, prioritizes, and assigns tasks to expedite office workflow. Assists Clerk with budgeting and office management. * Develops and implements departmental policies and procedures. Plans short and long-term programs. Develops procedures/seminars and provides training to County staff. * Operates digital contract management for the County and provides record management for the office. * Manages the administration process of the Board of Equalization Hearings, including correspondence with State Officials and the community. * Organizes and conducts public auctions on behalf of Board of Supervisors for sale of Tax Deed Property held by the State of Arizona. * Reviews documentation on behalf of the office and other departments for accuracy and compliance with Arizona Revised Statutes. Prepares and publishes notices to the public required under Arizona Revised Statutes. * Provides statutorily required services and support to Special Taxing Districts, including researching, preparing memos, reports, data, and other informational materials. * Responds to inquiries and complaints regarding matters before the Board of Supervisors and functions of County departments or ensures that such inquiries and complaints are referred and responded to by appropriate staff members. Responds to Public Records Requests (Freedom of Information Act Requests). * Acts as back-up for the Clerk of the Board in meetings and trainings. Drafts and composes Resolutions and Proclamations in the absence of the Clerk of the Board. Composes correspondence and reports for official signature as directed by the Clerk of the Board. * Performs other job-related duties as assigned. Education: Associate's Degree in Public Administration, Records Management, Business Administration, or related field or equivalent. Experience: A minimum of three (3) years of increasingly responsible experience in public administration and/or records management. An equivalent combination of directly related work experience and education may substitute for the degree requirement on a year-per-year basis. Additional Requirements: Must possess a valid Arizona driver's license. Certified Municipal Clerk (CMC) within three (3) years of hire. Certified Arizona Election Officer within three (3) years of hire. Notary Public Certification within three (3) years of hire.

Perform a wide variety of clerical and administrative duties in carrying out the daily functions of the Court. Process and maintain court records and associated payments. Provide internal and external customer assistance and provide general information upon request. Essential Functions: Employees performing in this job function may perform some or all the duties. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. • Assist internal and external customers by phone, email or in person; provide general information, resolution, public requests information, or direct to appropriate department/entity; • Perform various clerical duties, to include post, fax, file, date and time stamp all documents processed; prepare and assemble hard copy of electronic files, match data and documentation, create labels; • Perform cashier work, to include receipt and account for cash, checks, money orders and other forms of payment; collection of fines and court ordered fees; collection of civil suit deposits; • Accept or reject bonds based on specific criteria; collect payments and issue receipts; • Maintain and update court files; copy and distribute documents to all involved parties and agencies; • Pull and deliver requested files and records; • Maintain integrity and confidentiality of records and filing systems; maintain case files and assist in case flow management; • Administer various required oaths; • Review and verify all work process to ensure accuracy and completion of tasks performed; • Participate in cross-training initiatives to acquire knowledge and skill sets to support efficient functioning of the assigned work unit; learn services and processes in other divisions; • Ensure work area coverage and assist other areas as needed; • Perform routine data entry in maintaining and updating information; • Perform other functions, duties and conduct special projects and/or research as assigned. Requirements Minimum Qualifications Required: • High School Diploma or GED; • Minimum of one (1) year of experience providing direct contact customer service by phone, email and/or in person or general office work or in a clerical or administrative job, ideally in a legal setting; • Licenses, certificates and/or registrations required upon hire: o Florida Driver's License • Special training to be completed: o Four (4) week classroom training on Divisions' Operational Procedures upon hire; o Training on Divisions' Operational Procedures within six (6) months; o Online Defensive Driving course within six (6) months of hire; o Dealing with Difficult Customers within six (6) months of hire. Preferred Qualifications: • Previous experience working in a City/Municipality; • One (1) year relevant experience in a legal setting such as at a law firm, State Attorney Office, Corrections, or similar organization; • Certificate in paralegal studies; • AA Degree in Criminal Justice, Legal Studies, Public Administration or closely related field. Technical Requirements: • Proficiency working with a personal computer in Windows environment and utilizing word processing (MS Word, Excel, Power Point, and Outlook); • Working knowledge of software applications (CCIS, Deltek, Live Agent, Munis, Odyssey, SharePoint, Trakman, Verifone, Q-Flow) used in the performance of this job; • Working knowledge of general courthouse procedures, pleadings and filing requirements, setting hearings, and researching archived cases; • Ability to: o Interact professionally and develop and maintain effective working relationships with the Judiciary, Judicial Assistants, legal community, superiors, coworkers, general public, and other court and work-related agencies; o Speak clearly and distinctly in a well-modulated and pleasant voice and to use correct grammatical constructions; o Demonstrate knowledge of principles and processes for providing customer and personal services, to include customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction; o Handle irate/difficult customers in a courteous and professional manner; o Understand the general strategic organization of records, records maintenance, file retention and destruction policies; o Demonstrate knowledge of general office policies, procedures, practices and of legal terminology and court procedures; o Comprehend related industry, organizational and departmental legal guides, recommendations, best practices, ordinances and laws; o Maintain confidentiality with regards to all court files; o Maintain a professional appearance and demeanor at all times; o Be knowledgeable of local community outreach services; o Be familiarized with physical security and evacuation procedures; o Make basic arithmetic computations to balance daily cash receipts; o Use standard office equipment (computer, fax, telephone, copier, etc.), printer and scanner; o Work a schedule based on organizational needs including evenings, weekends and holidays as assigned; o Be able to multi-task and work in a fast-paced environment. Working Conditions: This job is absent of disagreeable working conditions. This job is performed in an office work environment. This is a Safety and Security Sensitive Position in which a drug impairment constitutes an immediate and direct threat to public health, safety, or security, requiring a high degree of public trust in protecting court records and individual PII (Personally Identifiable Information). The Orange County Clerk of Courts Safety and Security Sensitive Positions requires the employee to perform one or more of the following: • This position is eligible for Flexible Work Schedule; • Work with confidential customer and/or employee information; • Access our Case Management System “Odyssey” that contains PII (personally identifiable information); • Access our “Munis System” that contains our banking accounts information, financial information, and PII (personally identifiable information); • Access to Court Evidence that includes but is not limited to (controlled substances, criminal investigation documents, weapons, and other like items); • Access to the juvenile facility; • Handle cash and other forms of payment such as credit cards; • Set up differed payments for customers; • Be sworn to “Oath by the Clerk”; • Operate heavy equipment such as a forklift and scissor lift; • Operate company vehicle. Physical Requirements: • Constant: sitting, speaking, hearing, typing, writing, detailed inspection and reading. • Frequent: standing, walking and repetitive motions. • Occasional: bending/stooping, pushing, pulling, and lifting (up to 25 pounds). • Rare: reaching over head, kneeling, crawling, climbing and driving a company vehicle.

Attendance Clerk - Part-Time Type: Charter Job ID: 131604 County: East Maricopa Contact Information: BASIS Ed 7975 N Hayden Rd Scottsdale, AZ 85258 District Website Contact: Alyssa Pedersen Phone: ************ Fax: District Email Job Description: BASIS Goodyear is seeking a Part-Time Attendance Clerk to join our team! Visit ********************************* to learn more about us! About BASIS Ed: The BASIS academic program is consistently ranked among the top 10 programs nationally and is competitive on an international scale. The mission of BASIS Schools is to provide an academically excellent and rigorous liberal arts college preparatory education to all Lower and Upper School students. The Attendance Clerk is responsible for maintaining documentation and managing all matters related to attendance. This individual must be someone who takes initiative and is willing to take on any task. Key Responsibilities: * Manage attendance of all students every period of the school day, including tracking and recording tardy students * Manage and ensure staff and parent compliance with the school's attendance protocol and attendance protocols * Hold meetings with parents and students regarding attendance plans * Inform relevant members of the school leadership team and representatives of external agencies of student absences meeting specified thresholds * Work with the Director of Academic Programs to ensure compliance as related to attendance reporting * Manage daily notifications to families of students who were absent and/or tardy to school * Support school staff with tasks as they arise, and as time permits Job Qualifications: * Minimum Qualifications: A Bachelor's degree or minimum of 2-3 years administrative experience and valid fingerprint clearance are required to work at BASIS. * Preferred Qualifications: Experience with children. Skills include proficiency in Microsoft Office. Together with a high level of personal responsibility and optimism, a successful applicant will demonstrate strong communication and interpersonal skills, and will thrive in a fast-paced, achievement-oriented learning environment. Benefits and Salary: * Salary for this position is competitive and dependent on education and experience NOTE: All employees of BASIS Ed are required to obtain and maintain a valid fingerprint clearance. Notice of Non-Discrimination: In accordance with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, the Age Discrimination Act of 1975, Title II of the Americans with Disabilities Act of 1990, the Boy Scouts of America Equal Access Act and applicable state law, BASIS* does not discriminate on the basis of actual or perceived race, color, religion, national origin, sex, age, disability, gender identity or expression, or any other classification protected by law in any of its business activities, including its educational programs and activities which comply fully with the requirements of state and federal law and Title IX. The following person has been designated to handle inquiries regarding BASIS' non-discrimination policies: Beverly Traver, Compliance and Equity Investigator, BASIS Educational Group, LLC., 7975 N. Hayden Rd, Scottsdale, AZ 85258, **************. * As used in this policy, the term "BASIS" refers to: BASIS Educational Group, LLC, BASIS Charter Schools, Inc., BTX Schools, Inc., BDC, A Public School, Inc., BBR Schools, Inc., and all affiliated entities. Other: ****************************************************************************************************************

Incumbents have basic knowledge of applicable local, state and federal laws and regulations and departmental policies and procedures are required at this level. Incumbents are responsible for performing more complex data entry, compiling and analyzing various police reports, communicating verbally and in writing, conducting criminal history research, updating criminal history records, and performing quality assurance analyses and updates in law enforcement information management systems. EDUCATION and/or EXPERIENCE High School Diploma, or G.E.D., and two years of related experience and/or customer service experience. Additional education cannot be substituted for experience. Police records management is preferred. CERTIFICATIONS, LICENSES, REGISTRATIONS None SELECTION PROCESS Applicants whose education, training, and experience most closely meet the needs of the position may be invited to participate in a selection process including a panel interview. Successful candidates will receive a post-offer, pre-employment background screening to include: * Fingerprinting * Criminal Background screening * Polygraph Examination * Drug Screen * E-Verify To view the full job description, including work environment and physical demands, click HERE The City of Surprise is an EEO/ADA reasonable accommodation employer.

Introduction This is a reinstatement, transfer or voluntary demotion opportunity for current and former regularly appointed employees of Alameda County. Reinstatement: Pursuant to Civil Service Rule 1744: On the request of a department head and approval of the Commission, a regularly appointed employee who resigned in good standing may, within three years after the effective date of his/her resignation, be reinstated in a position in the class from which he/she resigned or in a position in another class for which he/she may be eligible as determined by the Commission. Appointments by reinstatement following resignation are subject to the probationary period established for the class. You must have been a classified County employee in the same job code or in a job code at the same salary maximum and left the County in good standing. In addition, you must meet the minimum and special qualifications of the specific position. Transfer: You must be a current County classified employee in the same job code or in a job code with the same salary maximum for which you are applying. In addition, you must meet the minimum and special qualifications of the specific position. Voluntary Demotion: You must be a current County classified employee in a job code which is at a higher salary maximum than the vacancy for which you are applying. In addition, you must meet the minimum and special qualifications of the specific position. DESCRIPTION Under general supervision, to do difficult clerical work, requiring the exercise of considerable initiative and judgment, within the framework of County or department policies and procedures; and to do related work as required. DISTINGUISHING FEATURES This is a specialized clerical class. Incumbents of positions in this class perform duties requiring the exercise of initiative and judgment significantly beyond that of the journey-level class of Clerk II. The majority of the duties assigned must fall into one of the following four categories: 1. Positions responsible for regularly eliciting information from or giving information to people in various stressful situations. The stressful situations mainly occur in 'direct (face-to-face) personal' contact. Positions also fall into this category when, because of the situation and the type of clientele, the actual threat of bodily harm exists on a regularly recurring basis. Often the Specialist Clerk I is the public's initial contact with the County system. Such positions may be found in the Health Care Services Agency, Probation Department, Public Defender's Office, Social Services Agency, and the Sheriff's Office. 2. Positions responsible for independently resolving problems for which there is no immediate policy or clear precedent. Such positions may function in an isolated location or field office, or function as 'Office Coordinators' for units with no ongoing, on-site clerical supervision. 3. Positions which require a specialized knowledge (as opposed to a general or a working knowledge) of broad and complex procedures, systems, rules, codes, and policies in order to perform their assigned duties. Such positions normally require a minimum of six months to one year of training in order to make independent decisions and determinations based on this specialized department and program knowledge. 4. Positions which require, as a major portion of the job, independent liaison activities (typically oral) with other agencies or other County Departments as a representative of the County. Incumbents of such positions regularly initiate action and have the authority to deviate from usual methods when independently performing duties. Often in these situations, supervision is not immediately available. MINIMUM QUALIFICATIONS Either I The equivalent of one year of experience in the class of Clerk II or in an equivalent or higher level clerical class in the Alameda County classified service. (Non-classified includes District Attorney's Office, Hospital Authority, and the Consolidated Courts.) Or II The equivalent of two years of full-time clerical experience. License: Some positions may require a valid California Driver's license. NOTE: The Civil Service Commission may modify the Minimum Qualifications in the announcement of an examination. KNOWLEDGE AND SKILLS NOTE: The level and scope of the following knowledge and abilities are related to duties listed under the "Examples of Duties" section of this specification. Knowledge of: • Modern office practices and procedures, including business correspondence, filing, and standard office equipment operations. • Specialized program knowledge of work requiring the application of a variety of rules, procedures, codes, calculations, and systems is required in some positions. • Techniques and practices for dealing with individuals from various socio-economic and ethnic groups, in person, via telephone, and through correspondence (may include contacts with irate and hostile individuals). Ability to: • Analyze and problem solve. • Communicate orally and in writing. • Make decisions and take initiative. • Demonstrate interpersonal sensitivity. • Adapt to challenging situations. • Plan, organize and coordinate work. • Work independently. SELECTIVE CERTIFICATION CRITERIA: 1. For positions requiring the ability to type at a speed of not less than 40 net words per minute from clear copy. Typing must occupy more than 10 percent of working time. Typing may be on a typewriter, or a personal computer. 2. For positions requiring the ability to type at a speed of not less than 40 net words per minute from clear copy, and to take shorthand at a speed of not less than 80 words per minute and transcribe it accurately. Taking and transcribing shorthand must occupy more than 10 percent of working time. 3. For positions requiring the ability to type at a speed of not less than 40 net words per minute from clear copy, and to transcribe dictation from dictating equipment. Transcription must occupy more than 10 percent of working time. (Candidates indicating a willingness to use dictating equipment will be certified to those positions where using the equipment is required, without having to take a performance test.) ALTERNATE RANGE CRITERIA: 1. For positions requiring incumbents to take and transcribe dictation via shorthand or dictating machine recording; these duties must occupy more than 10 percent of working time. DEFINITIONS USED IN CRITERIA #3 OF 'DISTINGUISHING FEATURES': Specialized Knowledge: Indicates that a minimum of six months to one year of specialized education or equivalent on-the-job training is necessary to acquire this specialized knowledge. General Knowledge: Indicates that information concerning a few of the more easily understood aspects from a variety of sources or complete understanding of all aspects from one source is required in order to perform the duties. Working Knowledge: Indicates an understanding of the usual finer points of general knowledge and an understanding of the details from a variety of sources is required in order to perform the duties. Clerical work: Work involving internal and external communications, recording and retrieval of data, and/or information and other paper work required in an office. No specialized education or training is required. BENEFITS The County offers a comprehensive and competitive benefits package that affords wide-ranging health care options to meet the different needs of a diverse workforce and their families. We also sponsor many employee discount, fitness and health screening programs focused on overall wellbeing. These benefits include but are not limited to*: For your Health & Well-Being Medical - HMO & PPO Plans Dental - HMO & PPO Plans Vision or Vision Reimbursement Share the Savings Basic Life Insurance Supplemental Life Insurance (with optional dependent coverage for eligible employees) Accidental Death and Dismemberment Insurance County Allowance Credit Flexible Spending Accounts - Health FSA, Dependent Care and Adoption Assistance Short-Term Disability Insurance Long-Term Disability Insurance Voluntary Benefits - Accident Insurance, Critical Illness, Long-Term Care, Hospital Indemnity and Legal Services Employee Assistance Program For your Financial Future Retirement Plan - (Defined Benefit Pension Plan) Deferred Compensation Plan (457 Plan or Roth Plan) For your Work/Life Balance 12 paid holidays Floating Holidays Vacation and sick leave accrual Vacation purchase program Catastrophic Sick Leave Pet Insurance Commuter Benefits Program Guaranteed Ride Home Employee Wellness Program (e.g. At Work Fitness, Incentive Based Programs, Gym Membership Discounts) Employee Discount Program (e.g. theme parks, cell phone, etc.) Child Care Resources 1st United Services Credit Union *Eligibility is determined by Alameda County and offerings may vary by collective bargaining agreement. This provides a summary of the benefits offered and can be subject to change. Conclusion TO APPLY: Please submit a PDF of your updated Alameda County application to June McIntyre at ***********************. Please be in contact if you have any questions. Special Requirement: In addition to meeting the minimum qualifications, the position being filled also requires Spanish Speaking proficiency. You are encouraged to apply immediately as this posting is open until filled and may close at anytime. Alameda County is an Equal Opportunity Employer

Attendance Clerk Type: Public Job ID: 131655 County: Cochise Contact Information: Willcox Unified School District 480 N Bisbee Ave Willcox, AZ 85643 District Website Contact: Shannon Martinez Phone: ************ Fax: District Email : WILLCOX UNIFIED SCHOOL DISTRICT 480 North Bisbee Avenue Willcox, Arizona 85643 JOB DESCRIPTION Job Title: Attendance Clerk Reports To: Principal Position Summary: The Attendance Clerk is responsible for monitoring and maintaining accurate student attendance records, supporting daily office operations, and providing excellent customer service to students, staff, and the public. This role is essential in promoting consistent student attendance and compliance with district attendance policies. Minimum Requirements: * Experience working with youth in an educational setting; office and/or attendance experience preferred but not required. * Proficient verbal and written communication skills. * Demonstrated proficiency in basic math. * Equivalent combination of education, training, and experience may be considered. * FBI fingerprint background check required. * Bilingual (English/Spanish) skills preferred. Essential Duties and Responsibilities: (This list is illustrative and not intended to be all-inclusive. Additional duties may be assigned.) * Greet visitors and respond to inquiries in a professional and courteous manner. * Answer and direct incoming phone calls; maintain a calm and respectful demeanor. * Monitor and review daily attendance records to identify irregularities and excessive absences. * Investigate and document student absences in accordance with district policy. * Communicate with students, parents, and staff regarding attendance concerns and requirements. * Review absence documentation to determine validity and assign appropriate absence codes; issue admit slips as needed. * Prepare and maintain attendance reports, letters, and documentation for internal and external use. * Set up and manage student files, including registration paperwork, and process incoming and outgoing student records. * Assist in preparing and delivering daily announcements to staff and students. * Recommend student withdrawals based on attendance and prepare all necessary documentation. * Administer basic first aid and medications as needed; notify the school nurse when appropriate. * Support staff attendance tracking, including time sheet preparation and substitute coordination. * Manage student parking permits, including paperwork, space assignments, and tag distribution. * Coordinate and supervise assigned student aides. * Collect and receipt monies when necessary. * Perform other related duties as assigned. Physical Demands: * Work may involve sitting for extended periods, standing, bending, reaching, and lifting up to 25 lbs. * Must be able to move between locations within the school. * Visual and auditory acuity required to perform job functions. * Must be able to multitask effectively in a fast-paced environment. Mental Demands: * Ability to understand and follow oral and written instructions. * Strong organizational and problem-solving skills. * Able to maintain confidentiality and professionalism at all times. Equipment and Tools Used: * Standard office equipment (computers, phones, copiers, fax machines, printers). * District attendance software (e.g., PowerSchool). Working Conditions: * Indoor, school office environment. * Frequent contact with students, staff, and the public. * Exposure to occasional noise and interruptions. Evaluation: Performance will be evaluated in accordance with Governing Board Policy GDO (Evaluation of Support Staff Members). Other: To view our current open positions and apply, please visit our Frontline application portal. ********************************************