Staff Assistant jobs at State Of Florida - 37 jobs

Working Title: Admianistrative Assistant - 21010736 Pay Plan: Capital Collateral 21010736 Salary: $55,000.00 Total Compensation Estimator Tool Responsible for all receptionist and travel related matters. Processes a variety of correspondence for prison visits and phone calls. Maintains an accurate and complete list of all travel done on behalf of the office. Performs special assignments. Assists in conducting daily administrative activities. Works closely with the accounting Dept. A good working knowledge of Microsoft Office. Performs related work as required. The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (***************. Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. Location:

Job Information State of Tennessee Job InformationOpening Date/Time01/13/2026 12:00AM Central TimeClosing Date/Time01/26/2026 11:59PM Central TimeSalary (Monthly)$4,057.00 - $6,099.00Salary (Annually)$48,684.00 - $73,188.00Job TypeFull-TimeCity, State LocationNashville, TNDepartmentMilitary LOCATION OF (1) POSITION(S) TO BE FILLED: DEPARTMENT OF MILITARY, ARMY NATIONAL GUARD DIVISION, DAVIDSON COUNTY This position has the potential opportunity to work from home up to 40% of the time. Qualifications Education and Experience: Graduation from an accredited college or university with a bachelor's degree AND experience equivalent to three years of increasingly responsible full-time professional staff administrative experience. Substitution of Experience for Education: Qualifying full-time increasingly responsible sub professional, paraprofessional, or professional experience may be substituted for the required education, on a year-for-year basis, to a maximum of four years. Substitution of Education for Experience: Additional graduate coursework in public administration, business administration, or other acceptable field may be substituted for the required experience, on a year-for-year basis, to a maximum of two years. OR Two years of increasingly responsible professional administrative services experience with the State of Tennessee. Necessary Special Qualifications: Positions within the Division of Rehabilitation Services of the Department of Human Services will be required to: 1. Complete a criminal history disclosure form in a manner approved by the appointing authority. 2. Agree to release all records involving their criminal history to the appointing authority. 3. Supply a fingerprint sample prescribed by the TBI based criminal history records check, 4. Submit to a review of their status on the Department of Healths vulnerable persons registry. Overview Under general supervision, is responsible for professional staff administrative work of considerable difficulty in support of line operations; and performs related work as required. Incumbents in this class function at the advanced working level and may supervise professional and sub professional staff in accomplishing administrative services and related departmental functions. This class differs from that of Admin Services Assistant 2 in that incumbents of the latter function at the working level and perform work of lesser scope and complexity. This class differs from that of Admin Services Assistant 4 in that incumbents of the latter function at the lead level and may supervise. Responsibilities 1. Performs a variety of general staff administrative duties to support program operations. 2. Assists in developing policies and procedures for implementing new or modifying existing administrative services programs and activities. 3. Oversees a program function of significant scope and impact. Supervises the preparation and maintenance of a variety of pertinent records and reports. 4. Serves as liaison between the agency and the general public, persons in other state departments and divisions, officials, and entities outside the organization in order to explain matters of procedure and regulation. 5. Prepares and reviews operating budgets to determine agency needs. Conducts grant administration and monitoring to ensure compliance with grant requirements. 6. Performs human resources administration in one or more of the following areas: employee relations, EEO, recruitment, employee development, and training. May act as the Administrative Services Officer or the Assistant Administrative Services Officer based on the complexity of the administrative services operation and the size of the agency. 7. May supervise staff, write job plans, and conduct performance evaluations. Makes recommendations on staff employment, retention, promotion, demotion, and other human resources actions. 8. Conducts research in one or more of the following areas to obtain relevant information: fiscal, economic, non-technical legal, legislative, and publications. Competencies (KSA's) Competencies: Communicates Effectively Manages Complexity Manages Conflict Cultivates Innovation Motivating Others Decision Quality Knowledges: Administrative and Management Economics and Accounting Law and Government Personnel and Human Resources Customer and Personal Service Skills: Active Learning and Listening Critical Thinking Management of Financial Resources Judgment and Decision Making Management of Personnel Resources Abilities: Deductive Reasoning Inductive Reasoning Problem Sensitivity Selective Attention Written Comprehension Tools & Equipment Personal Computer Telephone Copy Machine Scanner Calculator TN Driver Standards State of Tennessee positions that may involve driving responsibilities require candidates to meet the following minimum driver qualifications: A valid driver's license For the past five years, the candidate's driver record must not have record of the following violations: driving under the influence (DUI), reckless driving, license suspension for moving violations, more than 4 moving violations. Please include your Driver's License Information under the Licenses and Certifications section of your application. **Agencies may allow an exception based on other factors.

Working Title: SECRETARY SPECIALIST OPS - 60930159 Pay Plan: Temp 60930159 Salary: $16.71/hr Total Compensation Estimator Tool Secretary Specialist OPS Florida Department of Children and Families Tallahassee, FL Open Competitive DESCRIPTION: This is work performing routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, and providing information to callers. Prepares and distributes notices and other office correspondence properly and timely. Independently reviews and properly distributes incoming and outgoing mail. Updates the case management system; converts and uploads documents to the case management system in a timely manner to keep the Hearing Officers updated on their cases; records all Petitioner/Respondent contacts in the case management system; keeps email up to date and closes out cases in the case management system. Answers the telephones, routes calls, takes messages and responds to inquiries from the public, including customers and their legal representatives regarding the hearing process. Accepts verbal hearing requests for a variety of programs, ensuring that all information necessary to file the hearing request has been received. Other related duties as assigned. EXAMPLES OF WORK: Answers telephone and gives information to callers, takes messages, or transfers calls to appropriate individuals. Maintains email throughout the day and uploads to case management system. Opens incoming mail and routes mail to appropriate individuals. Answers routine correspondence. Composes and distributes meeting notes, correspondence, and reports. Locates and attaches appropriate files to incoming correspondence. Files correspondence and other records electronically. Makes copies of correspondence and other printed material. Compiles and maintains lists and records. Provides customer service. EXAMPLES OF JOB CHARACTERISTICS: Communicating With Other Workers Providing information to supervisors, fellow workers, and subordinates. This information can be exchanged face-to-face, in writing, or via telephone/electronic transfer. Communicating With Persons Outside Of the Organization Communicating with persons outside the organization, representing the organization to customers, the public, government, and other external sources. This information can be exchanged face-to-face, in writing, or via telephone/electronic transfer. Interacting With Computers Controlling computer functions by using programs, setting up functions, writing software, or otherwise communicating with computer systems. Establishing and Maintaining Relationships Developing constructive and cooperative working relationships with others. Processing Information Compiling, coding, categorizing, calculating, tabulating, auditing, verifying, or processing information or data. Getting Information Needed to do the Job Observing, receiving, and otherwise obtaining information from all relevant sources. Performing for/Working With Public Performing for people or dealing directly with the public, including serving persons in restaurants and stores, and receiving clients or guests. Performing Administrative Activities Approving requests, handling paperwork, and performing day-to-day administrative tasks. Documenting/Recording Information Entering, transcribing, recording, storing, or maintaining information in either written form or by electronic/magnetic recording. Evaluating Information Against Standards Evaluating information against a set of standards and verifying that it is correct. EXAMPLES OF KNOWLEDGE, SKILLS AND ABILITIES Active Listening Listening to what other people are saying and asking questions as appropriate Coordination Adjusting actions in relation to others' actions Writing Communicating effectively with others in writing as indicated by the needs of the audience Reading Comprehension Understanding written sentences and paragraphs in work related documents Information Organization Finding ways to structure or classify multiple pieces of information Service Orientation Actively looking for ways to help people Speaking Talking to others to effectively convey information Time Management Managing one's own time and the time of others Clerical Knowledge of administrative and clerical procedures and systems English Language Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar Computer Knowledge of computer software including applications Telecommunications Knowledge of transmission, broadcasting, switching, control, and operation of telecommunications systems Customer and Personal Service Knowledge of principles and processes for providing customer and personal services including needs assessment techniques, quality service standards, alternative delivery systems, and customer satisfaction evaluation techniques The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (***************. Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. Location:

Working Title: ADMINISTRATIVE ASSISTANT II - 64056444 Pay Plan: Career Service 64056444 Salary: $43,560.14 Total Compensation Estimator Tool Florida Department of Health State Personnel System Your Specific Responsibilities: This position is responsible for providing administrative support and assistance to the Early Steps Program and reports to the Early Steps Program Administrator in the Division of Children's Medical Services, Early Steps Unit. The incumbent in this position must be able to work independently, must have the ability to organize and prioritize workload, be capable of ensuring continuity of work in the absence of supervision, and demonstrate sound judgement and initiative in the performance of these duties. The following duties and responsibilities are assigned to this position: * Prepares timely travel authorization requests and reimbursements for staff and council members according to established procedures. * Coordination of conference registrations and reservations, as needed. * Assists and participates with staff in planning workshops, conferences, and monitoring visits. * Maintains and orders supplies/materials needed for the Bureau of Early Steps and Newborn Screening staff. * Completes timely purchases, purchase orders, and invoices in line with purchasing guidelines, as needed. * Processes, submits, and tracks MFMP/AOD, statements of work, and invoice requests. * Clears purchase card purchases timely in the Works system. * Manages FedEx, Language Line, and SunPass accounts. * Answers phones, assist callers, tracks informal complaints, and provides quality customer service. * Ensures program compliance with departmental policies and procedures. * Distributes assignments on behalf of the Program Administrator and coordinates tracking of assignments to ensure timeliness. * Coordinates, reviews, and edits outgoing correspondence, presentations, materials, etc. to ensure compliance with Department Brand Standards prior to routing. Program Workflow coordinator, tracks correspondence input into Workflow for the Program. * Collaborate with the other Administrative Assistants within the Division by attending all scheduled meetings, supporting colleagues, and performing back-up assistance as needed to ensure coverage within the Bureau and Division. * Distributes or processes incoming mail daily. * Prepares and ensures correspondence (and other information) is mailed, scanned, or faxed in a timely and efficient manner. * Performs other work-related duties as assigned. Required Knowledge, Skills, and Abilities: * Ability to provide quality customer service. * Ability to establish effective working relationships. * Ability to understand and apply applicable rules, regulations, policies and procedures. * Ability to communicate effectively verbally and in writing. Ability to review documents, edit and apply brand standards. * Ability to utilize a computer for work assignments. * Ability to utilize Microsoft Suite and associated programmatic databases. * Teamwork skills necessary to work within the Bureau. * Problem solving skills, solution focused. * Organized with attention to detail and timeliness of work. Qualifications: Minimum: * The candidate must have a minimum of one (1) year of administrative assistance experience. Preferred: * Associate's or Bachelors degree from an accredited college or university. * Administrative or clerical experience can substitute on a year for year basis for the preferred college education. * Experience working with state systems such as Works, Ariba on Demand (AOD), Statewide Travel Management System (STMS) . Florida Department of Health Mission, Vision, and Values: Mission: To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts. Vision: To be the Healthiest State in the Nation. Values: I nnovation: We search for creative solutions and manage resources wisely. C ollaboration: We use teamwork to achieve common goals & solve problems. A ccountability: We perform with integrity & respect. R esponsiveness: We achieve our mission by serving our customers & engaging our partners. E xcellence: We promote quality outcomes through learning & continuous performance improvement. Where You Will Work: 2020 Capital Circle Southeast, Tallahassee, FL 32301 with 10% travel The Benefits of Working for the State of Florida: Working for the State of Florida is more than a paycheck. The State's total compensation package for employees features a highly competitive set of employee benefits including: * Annual and Sick Leave benefits; * Nine paid holidays and one Personal Holiday each year; * State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options; * Retirement plan options, including employer contributions (For more information, please click *************** * Flexible Spending Accounts; * Tuition waivers; and more! For a more complete list of benefits, including monthly costs, visit ***************************** Please be advised: Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process. This position requires a security background check and/or drug screening and participation in direct deposit. Any misrepresentations or omissions will disqualify you from employment consideration. Note: You will be required to provide your Social Security Number (SSN) in order to conduct this background check Successful completion of a drug test is a condition of employment for safety-sensitive positions. Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: ****************** If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement. The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system. E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility. Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days. All Florida Department of Health positions require the incumbent to be able to learn and communicate effectively, orally and in writing, in English. Applicants who do not meet this requirement will not be considered. The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace. Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (***************. Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. Florida has the third largest population of veterans in the nation with more than 1.5 million service men and women. The Florida Department of Health (department) is committed to serving members of the United States Armed Forces, veterans and their families by encouraging them to apply for vacancies that fit their area of knowledge and/or expertise. Through the Department's VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge. These initiatives help ensure that the transition from military service into the workforce is as smooth as possible and reflects our appreciation for the dedication devoted to protecting our country. The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (***************. Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. VETERANS' PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans' Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans' Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans' Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement. Location:

Working Title: SECRETARY SPECIALIST OPS - 60930159 Pay Plan: Temp 60930159 Salary: $16.71/hr Total Compensation Estimator Tool Secretary Specialist OPS Florida Department of Children and Families Tallahassee, FL Open Competitive DESCRIPTION: This is work performing routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, and providing information to callers. Prepares and distributes notices and other office correspondence properly and timely. Independently reviews and properly distributes incoming and outgoing mail. Updates the case management system; converts and uploads documents to the case management system in a timely manner to keep the Hearing Officers updated on their cases; records all Petitioner/Respondent contacts in the case management system; keeps email up to date and closes out cases in the case management system. Answers the telephones, routes calls, takes messages and responds to inquiries from the public, including customers and their legal representatives regarding the hearing process. Accepts verbal hearing requests for a variety of programs, ensuring that all information necessary to file the hearing request has been received. Other related duties as assigned. EXAMPLES OF WORK: Answers telephone and gives information to callers, takes messages, or transfers calls to appropriate individuals. Maintains email throughout the day and uploads to case management system. Opens incoming mail and routes mail to appropriate individuals. Answers routine correspondence. Composes and distributes meeting notes, correspondence, and reports. Locates and attaches appropriate files to incoming correspondence. Files correspondence and other records electronically. Makes copies of correspondence and other printed material. Compiles and maintains lists and records. Provides customer service. EXAMPLES OF JOB CHARACTERISTICS: Communicating With Other Workers Providing information to supervisors, fellow workers, and subordinates. This information can be exchanged face-to-face, in writing, or via telephone/electronic transfer. Communicating With Persons Outside Of the Organization Communicating with persons outside the organization, representing the organization to customers, the public, government, and other external sources. This information can be exchanged face-to-face, in writing, or via telephone/electronic transfer. Interacting With Computers Controlling computer functions by using programs, setting up functions, writing software, or otherwise communicating with computer systems. Establishing and Maintaining Relationships Developing constructive and cooperative working relationships with others. Processing Information Compiling, coding, categorizing, calculating, tabulating, auditing, verifying, or processing information or data. Getting Information Needed to do the Job Observing, receiving, and otherwise obtaining information from all relevant sources. Performing for/Working With Public Performing for people or dealing directly with the public, including serving persons in restaurants and stores, and receiving clients or guests. Performing Administrative Activities Approving requests, handling paperwork, and performing day-to-day administrative tasks. Documenting/Recording Information Entering, transcribing, recording, storing, or maintaining information in either written form or by electronic/magnetic recording. Evaluating Information Against Standards Evaluating information against a set of standards and verifying that it is correct. EXAMPLES OF KNOWLEDGE, SKILLS AND ABILITIES Active Listening Listening to what other people are saying and asking questions as appropriate Coordination Adjusting actions in relation to others' actions Writing Communicating effectively with others in writing as indicated by the needs of the audience Reading Comprehension Understanding written sentences and paragraphs in work related documents Information Organization Finding ways to structure or classify multiple pieces of information Service Orientation Actively looking for ways to help people Speaking Talking to others to effectively convey information Time Management Managing one's own time and the time of others Clerical Knowledge of administrative and clerical procedures and systems English Language Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar Computer Knowledge of computer software including applications Telecommunications Knowledge of transmission, broadcasting, switching, control, and operation of telecommunications systems Customer and Personal Service Knowledge of principles and processes for providing customer and personal services including needs assessment techniques, quality service standards, alternative delivery systems, and customer satisfaction evaluation techniques The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (***************. Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. Location:

Working Title: SECRETARY SPECIALIST OPS - 60930159 Pay Plan: Temp 60930159 Salary: $16.71/hr Total Compensation Estimator Tool Secretary Specialist OPS Florida Department of Children and Families Tallahassee, FL Open Competitive DESCRIPTION: This is work performing routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, and providing information to callers. Prepares and distributes notices and other office correspondence properly and timely. Independently reviews and properly distributes incoming and outgoing mail. Updates the case management system; converts and uploads documents to the case management system in a timely manner to keep the Hearing Officers updated on their cases; records all Petitioner/Respondent contacts in the case management system; keeps email up to date and closes out cases in the case management system. Answers the telephones, routes calls, takes messages and responds to inquiries from the public, including customers and their legal representatives regarding the hearing process. Accepts verbal hearing requests for a variety of programs, ensuring that all information necessary to file the hearing request has been received. Other related duties as assigned. EXAMPLES OF WORK: Answers telephone and gives information to callers, takes messages, or transfers calls to appropriate individuals. Maintains email throughout the day and uploads to case management system. Opens incoming mail and routes mail to appropriate individuals. Answers routine correspondence. Composes and distributes meeting notes, correspondence, and reports. Locates and attaches appropriate files to incoming correspondence. Files correspondence and other records electronically. Makes copies of correspondence and other printed material. Compiles and maintains lists and records. Provides customer service. EXAMPLES OF JOB CHARACTERISTICS: Communicating With Other Workers Providing information to supervisors, fellow workers, and subordinates. This information can be exchanged face-to-face, in writing, or via telephone/electronic transfer. Communicating With Persons Outside Of the Organization Communicating with persons outside the organization, representing the organization to customers, the public, government, and other external sources. This information can be exchanged face-to-face, in writing, or via telephone/electronic transfer. Interacting With Computers Controlling computer functions by using programs, setting up functions, writing software, or otherwise communicating with computer systems. Establishing and Maintaining Relationships Developing constructive and cooperative working relationships with others. Processing Information Compiling, coding, categorizing, calculating, tabulating, auditing, verifying, or processing information or data. Getting Information Needed to do the Job Observing, receiving, and otherwise obtaining information from all relevant sources. Performing for/Working With Public Performing for people or dealing directly with the public, including serving persons in restaurants and stores, and receiving clients or guests. Performing Administrative Activities Approving requests, handling paperwork, and performing day-to-day administrative tasks. Documenting/Recording Information Entering, transcribing, recording, storing, or maintaining information in either written form or by electronic/magnetic recording. Evaluating Information Against Standards Evaluating information against a set of standards and verifying that it is correct. EXAMPLES OF KNOWLEDGE, SKILLS AND ABILITIES Active Listening Listening to what other people are saying and asking questions as appropriate Coordination Adjusting actions in relation to others' actions Writing Communicating effectively with others in writing as indicated by the needs of the audience Reading Comprehension Understanding written sentences and paragraphs in work related documents Information Organization Finding ways to structure or classify multiple pieces of information Service Orientation Actively looking for ways to help people Speaking Talking to others to effectively convey information Time Management Managing one's own time and the time of others Clerical Knowledge of administrative and clerical procedures and systems English Language Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar Computer Knowledge of computer software including applications Telecommunications Knowledge of transmission, broadcasting, switching, control, and operation of telecommunications systems Customer and Personal Service Knowledge of principles and processes for providing customer and personal services including needs assessment techniques, quality service standards, alternative delivery systems, and customer satisfaction evaluation techniques The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (***************. Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. Location:

Working Title: ADMINISTRATIVE ASSISTANT II - DCA - 22004398 Pay Plan: State Courts System 22004398 Salary: $40,867.56 Annually Total Compensation Estimator Tool Position Title Administrative Assistant II Job Location First District Court of Appeal; Tallahassee Salary Range $40,867.56 Annually Job Description Function: The main function of the position within the organization is to provide organizational, secretarial, and administrative support for the First District Court of Appeal which requires a thorough knowledge and understanding of court policies and procedures as well as a basic understanding of the Florida Rules of Appellate Procedure. The essential functions of the position are to provide clerical and administrative support to the Workers' Compensation/Central Staff Units and provide exemplary customer service both to the judiciary and other members of the Court as well as to the public. The administrative assistant will work as part of a team in the Workers' Compensation/Central Staff Units and, although he or she will have discrete and specific responsibilities, these duties will change from time to time. Thus, the examples of work listed herein are meant to be illustrative of the duties of the administrative assistant. The successful candidate will have a working knowledge of general office practices and procedures. Demonstrated proficiency in computer applications (Word, Excel, Outlook, and Acrobat) is required. * Screen telephone calls and visitors to the department; provide information, resolve issues, direct caller/visitor to proper personnel, or take messages. * Compose and type correspondence, lists, memoranda, reports, e-mails, and other documents observing strict confidentiality. * Handle incoming mail and electronic documents. Scan documents as needed. * Other general administrative or secretarial tasks as assigned. * Make travel arrangements and reservations for court personnel as needed. Education and Training Guidelines Associate's degree or higher. Additional relevant experience may substitute for the recommended educational level on a year-for-year basis. Competencies Must be able to work efficiently and accurately in a group setting and must have superior skills working collaboratively with others to coordinate workflow, handle extra work and maximize efficiency. Must be flexible and willing to take on unassigned tasks when needed. Must be proficient with Microsoft Word, Excel, Outlook Must be able to type 50 words per minutes. Special Comments If you need an accommodation in order to participate in the application/selection process, please call ************** in advance. We are an equal opportunity employer. We do not discriminate on the basis of race, religion, color, sex, age, national origin, or disability. How to Apply Submit a current and complete State of Florida application and resume to: 1dca_***************** State of Florida Applications available here: ******************* The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (***************. Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. Location:

Working Title: ADMINISTRATIVE ASSISTANT II - DCA - 22004398 Pay Plan: State Courts System 22004398 Salary: $40,867.56 Annually Total Compensation Estimator Tool Position Title Administrative Assistant II Job Location First District Court of Appeal; Tallahassee Salary Range $40,867.56 Annually Job Description Function: The main function of the position within the organization is to provide organizational, secretarial, and administrative support for the First District Court of Appeal which requires a thorough knowledge and understanding of court policies and procedures as well as a basic understanding of the Florida Rules of Appellate Procedure. The essential functions of the position are to provide clerical and administrative support to the Workers' Compensation/Central Staff Units and provide exemplary customer service both to the judiciary and other members of the Court as well as to the public. The administrative assistant will work as part of a team in the Workers' Compensation/Central Staff Units and, although he or she will have discrete and specific responsibilities, these duties will change from time to time. Thus, the examples of work listed herein are meant to be illustrative of the duties of the administrative assistant. The successful candidate will have a working knowledge of general office practices and procedures. Demonstrated proficiency in computer applications (Word, Excel, Outlook, and Acrobat) is required. •Screen telephone calls and visitors to the department; provide information, resolve issues, direct caller/visitor to proper personnel, or take messages. •Compose and type correspondence, lists, memoranda, reports, e-mails, and other documents observing strict confidentiality. •Handle incoming mail and electronic documents. Scan documents as needed. •Other general administrative or secretarial tasks as assigned. •Make travel arrangements and reservations for court personnel as needed. Education and Training Guidelines Associate's degree or higher. Additional relevant experience may substitute for the recommended educational level on a year-for-year basis. Competencies Must be able to work efficiently and accurately in a group setting and must have superior skills working collaboratively with others to coordinate workflow, handle extra work and maximize efficiency. Must be flexible and willing to take on unassigned tasks when needed. Must be proficient with Microsoft Word, Excel, Outlook Must be able to type 50 words per minutes. Special Comments If you need an accommodation in order to participate in the application/selection process, please call ************** in advance. We are an equal opportunity employer. We do not discriminate on the basis of race, religion, color, sex, age, national origin, or disability. How to Apply Submit a current and complete State of Florida application and resume to: 1dca_***************** State of Florida Applications available here: ******************* The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (***************. Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

Working Title: SECRETARY SPECIALIST OPS - 60930159 Pay Plan: Temp 60930159 Salary: $16.71/hr Total Compensation Estimator Tool Secretary Specialist OPS Florida Department of Children and Families Tallahassee, FL Open Competitive DESCRIPTION: This is work performing routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, and providing information to callers. Prepares and distributes notices and other office correspondence properly and timely. Independently reviews and properly distributes incoming and outgoing mail. Updates the case management system; converts and uploads documents to the case management system in a timely manner to keep the Hearing Officers updated on their cases; records all Petitioner/Respondent contacts in the case management system; keeps email up to date and closes out cases in the case management system. Answers the telephones, routes calls, takes messages and responds to inquiries from the public, including customers and their legal representatives regarding the hearing process. Accepts verbal hearing requests for a variety of programs, ensuring that all information necessary to file the hearing request has been received. Other related duties as assigned. EXAMPLES OF WORK: Answers telephone and gives information to callers, takes messages, or transfers calls to appropriate individuals. Maintains email throughout the day and uploads to case management system. Opens incoming mail and routes mail to appropriate individuals. Answers routine correspondence. Composes and distributes meeting notes, correspondence, and reports. Locates and attaches appropriate files to incoming correspondence. Files correspondence and other records electronically. Makes copies of correspondence and other printed material. Compiles and maintains lists and records. Provides customer service. EXAMPLES OF JOB CHARACTERISTICS: Communicating With Other Workers Providing information to supervisors, fellow workers, and subordinates. This information can be exchanged face-to-face, in writing, or via telephone/electronic transfer. Communicating With Persons Outside Of the Organization Communicating with persons outside the organization, representing the organization to customers, the public, government, and other external sources. This information can be exchanged face-to-face, in writing, or via telephone/electronic transfer. Interacting With Computers Controlling computer functions by using programs, setting up functions, writing software, or otherwise communicating with computer systems. Establishing and Maintaining Relationships Developing constructive and cooperative working relationships with others. Processing Information Compiling, coding, categorizing, calculating, tabulating, auditing, verifying, or processing information or data. Getting Information Needed to do the Job Observing, receiving, and otherwise obtaining information from all relevant sources. Performing for/Working With Public Performing for people or dealing directly with the public, including serving persons in restaurants and stores, and receiving clients or guests. Performing Administrative Activities Approving requests, handling paperwork, and performing day-to-day administrative tasks. Documenting/Recording Information Entering, transcribing, recording, storing, or maintaining information in either written form or by electronic/magnetic recording. Evaluating Information Against Standards Evaluating information against a set of standards and verifying that it is correct. EXAMPLES OF KNOWLEDGE, SKILLS AND ABILITIES Active Listening Listening to what other people are saying and asking questions as appropriate Coordination Adjusting actions in relation to others' actions Writing Communicating effectively with others in writing as indicated by the needs of the audience Reading Comprehension Understanding written sentences and paragraphs in work related documents Information Organization Finding ways to structure or classify multiple pieces of information Service Orientation Actively looking for ways to help people Speaking Talking to others to effectively convey information Time Management Managing one's own time and the time of others Clerical Knowledge of administrative and clerical procedures and systems English Language Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar Computer Knowledge of computer software including applications Telecommunications Knowledge of transmission, broadcasting, switching, control, and operation of telecommunications systems Customer and Personal Service Knowledge of principles and processes for providing customer and personal services including needs assessment techniques, quality service standards, alternative delivery systems, and customer satisfaction evaluation techniques The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (***************. Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. Location:

Working Title: ADMINISTRATIVE ASSISTANT II - 64085532 Pay Plan: Career Service 64085532 Salary: $40,000 Annually Total Compensation Estimator Tool Florida Department of Health Prosecution Services Unit Personnel Liaison Office Open Competitive Opportunity This position is directly supervised by the Operations & Management Consultant I (Personnel Liaison) for the Prosecution Services Unit, Office of the General Counsel. The incumbent in this position has a working knowledge of policies, procedures and statutory guidelines relating to the Personnel Liaison duties and responsibilities and assists the Personnel Liaison in ensuring compliance with rules and regulations set forth therein. The incumbent in this position serves as back-up to the Personnel Liaison and acts as delegate in the absence of the supervisor; serves as lead staff and takes responsibility for overall personnel activity in the absence of the Personnel Liaison. Your Specific Responsibilities: Coordinates and tracks recruitment activity in the Prosecution Services Unit. Coordinates with People First and Human Resources to ensure that all personnel actions, i.e. payroll and recruitment, are timely initiated and acted upon. Prepares requisitions to advertise PSU positions within 24 hours of request; assists in development of requisition language and interview questions. Primary in screening applications; provides hiring supervisor with copies of screened applications and prepares interview packets for panel. Ensures new-hire paperwork is completed on first day of work. Ensures that candidate is fingerprinted and that results are received prior to start date. Oversees set-up and maintenance of personnel files for in-house use; in the absence of the Personnel Liaison, guarantees continuity of recruitment process and responds to requests from General Counsel, Deputy General Counsel and managers in matters relating to recruitment. Assists managers in correctly preparing personnel action request forms for all new hires, separations, special pay increases, classification actions, etc., using established guidelines; completes required information using the correct organizational codes, position information, salary, and justification. Maintains position descriptions and works with managers, supervisors, and staff to update and obtain signatures timely. Assists Personnel Liaison in role of Timekeeper for PSU employees. Coordinates Leave and Attendance issues in PSU, reporting Leave Without Pay, tracking sick leave donations, Family Medical Leave (FMLA) and Family Support Work Program (FSWP). Incumbent investigates disparities in leave and attendance, FMLA and Workers Compensation issues for managers and staff; prepares responses and sends replies to all involved parties. Communicates with OPS employees and supervisors to ensure OPS timesheets are approved timely. Serves as Workers Compensation liaison for PSU; oversees handling and reporting of workers' compensation injuries and advises supervisors and staff to ensure compliance with Workers' Compensation and Disability Leave policy. Works with employee and HR office to ensure correct timekeeping and coding of timesheets. Assists the Personnel Liaison and Managers in facilitating timely completion of performance planning and evaluations for PSU employees by sending reminders and providing assistance with People First as required. Reviews reports from Human Resources and coordinates with managers, supervisors, and staff to address actions identified in the reports. Assists Personnel Liaison with preparing and maintaining internal tracking reports for management review. Other duties as assigned. Required Knowledge, Skills, and Abilities: Sound writing and organizational skills; knowledge of correct spelling, punctuation, and grammar usage; and sound reading comprehension. Computer skills and MS Office computer literacy are required. Ability to plan, manage, and organize work priorities, multitask, and ensure proper completion of work assignments in a timely manner, and manage time. Communicating effectively with others in writing as indicated by the needs of the audience. Knowing how to find information and identifying essential information. Listening to what other people are saying and asking questions as appropriate. Knowledge of administrative principles and practices. Knowledge of office procedures and practices. Knowledge of methods of data collection. Knowledge of the principles and techniques of effective communication. Ability to provide customer service; Ability to collect, evaluate, and analyze data relating to administrative functions such as training, personnel, or report writing. Ability to use PowerPoint to create training and group presentations; Ability to prepare correspondence and administrative reports. Ability to understand and apply applicable rules, regulations, policies, and procedures. Ability to utilize problem-solving techniques. Ability to communicate effectively with staff and management. Ability to establish and maintain effective working relationships with others. Qualifications: * Preference will be given to those who meet the following minimum requirements: * Two years' experience with recruitment, hiring, onboarding, or other personnel-related responsibilities. * Advanced experience with Microsoft Office Word, Excel, PowerPoint, and Outlook. 7 Tips for Preparing Effective State Applications Click here to learn how to prepare your State of Florida employment application to showcase your knowledge, skills, abilities, and experience. All applications for employment must be received via the People First System. When completing the online application, all gaps of employment or education greater than 90 days starting from high school must be explained (approximate date, month, and year) identifying company name or if unemployed. Incomplete applications will not be considered. It is unacceptable to use the statement "See resume" in place of work history. Florida Department of Health Mission, Vision, and Values: Mission: To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts. Vision: To be the Healthiest State in the Nation. Values: I nnovation: We search for creative solutions and manage resources wisely. C ollaboration: We use teamwork to achieve common goals & solve problems. A ccountability: We perform with integrity & respect. R esponsiveness: We achieve our mission by serving our customers & engaging our partners. E xcellence: We promote quality outcomes through learning & continuous performance improvement. Where You Will Work: 2585 Merchants Row Blvd. Tallahassee, FL 32399 The Benefits of Working for the State of Florida: Working for the State of Florida is more than a paycheck. The State's total compensation package for employees features a highly competitive set of employee benefits including: * Annual and Sick Leave benefits; * Nine paid holidays and one Personal Holiday each year; * State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options; * Retirement plan options, including employer contributions (For more information, please click *************** * Flexible Spending Accounts; * Tuition waivers; * And more! For a more complete list of benefits, including monthly costs, visit ***************************** Please be advised: Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process. This position requires a security background check and/or drug screening and participation in direct deposit. Any misrepresentations or omissions will disqualify you from employment consideration. Note: You will be required to provide your Social Security Number (SSN) in order to conduct this background check Successful completion of a drug test is a condition of employment for safety-sensitive positions. Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: ****************** If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement. The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system. E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility. Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days. All Florida Department of Health positions require the incumbent to be able to learn and communicate effectively, orally and in writing, in English. Applicants who do not meet this requirement will not be considered. The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace. Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (***************. Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. Florida has the third largest population of veterans in the nation with more than 1.5 million service men and women. The Florida Department of Health (department) is committed to serving members of the United States Armed Forces, veterans and their families by encouraging them to apply for vacancies that fit their area of knowledge and/or expertise. Through the Department's VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge. These initiatives help ensure that the transition from military service into the workforce is as smooth as possible and reflects our appreciation for the dedication devoted to protecting our country. The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (***************. Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. VETERANS' PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans' Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans' Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans' Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement. Location:

Working Title: DOS - ADMINISTRATIVE ASSISTANT II - 45001020 Pay Plan: Career Service 45001020 Salary: $39,819.96 Total Compensation Estimator Tool Department of State Administrative Assistant II Division of Elections Bureau of Voter Registration INTERNAL Re-advertisement Minimum Qualifications: * High School diploma or its equivalent * Three (3) years of administrative/clerical work experience. College education can substitute for two (2) years of clerical or administrative experience Preferences: * Fluent in Spanish Special Note: Responses to qualifying questions must be clearly supported in your employment history. Include supervisor names and phone numbers for reference checks or the contact information for your Human Resources office to verify current or former employment. Duties and Responsibilities: Serves as the principal assistant for the Bureau Chief and assists the Voter Services, Special Programs, and Ineligibility managers, as needed. Performs all personnel and administrative functions for the Bureau of Voter Registration Services and conducts all other major office functions. Processes a variety of correspondence, investigates subject matter, prepares replies, processes routine matters within established policies. Performs special assignments as needed. Reviews, researches, and prepares records, reports and/or correspondence requiring action and recommends solutions or courses of action. Interacts with Supervisors of Elections, staff, and the general public. Acts as one of the customer service liasons for the Division. Serves as Comprehensive Case Information System (CCIS) Administrator, Clerk of Court Administrator, and ACP Administrator. Knowledge/Skills/Abilities: * Knowledge of general office procedures; * Ability to work independently and prepare routine correspondence; * Ability to collect, evaluate, and analyze data; * Ability to write clearly with minimal errors; * Knowledge of all Microsoft programs, People First, and state personnel policies and procedures. Other job-related requirements for this position: * It is essential to the function of the position, and a condition of employment, that this employee be available to work weekends, holidays, and extended hours as needed, with short notice. CRIMINAL BACKGROUND CHECKS: A Level 2 criminal background check is a condition of employment. If selected for this position, you must provide your fingerprints. We will send your fingerprints to the Florida Department of Law Enforcement and the Federal Bureau of Investigation for a criminal background check. IMPORTANT NOTICES: We are committed to enhancing our workforce through the employment of Veterans, individuals with disabilities and seek qualified candidates with diverse backgrounds, abilities, skills, and talents to join our workforce. Male applicants born on or after January 1, 1960, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: ******************* The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (***************. Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. VETERANS' PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans' Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans' Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans' Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement. Location:

Working Title: ADMINISTRATIVE ASSISTANT I - 41000642 Pay Plan: Career Service 41000642 Salary: $34,416.98 - $38,609.22 Annually Total Compensation Estimator Tool Our Organization and Mission: The Office represents the State of Florida in state and federal civil and criminal courts, from trial courts to the Supreme Court of the United States. Position Summary: This Administrative Assistant I position is in the Office of the Attorney General within the Victim Services Unit in Tallahassee, Florida. Pay: $34,416.98 - $38,609.22 Annually Qualifications: Four (4) years of secretarial or administrative work experience Or A high school diploma or its equivalent and two (2) years of secretarial or administrative work experience; or A bachelor's degree; or If no bachelor's degree: College education from an accredited institution can substitute at the rate of 30 semester or 45 quarter hours for up to two (2) years of the required work experience; or Vocational/technical training in an area of secretarial science or office/business studies can substitute at the rate of 720 classroom hours for up to two (2) years of the required work experience. The Work You Will Do: The incumbent in this position supports the Operations Management Consultant Finance Liaison as secretarial support in the Bureau of Victim Compensation and plays an integral role in the overall effectiveness and efficiency of the program through daily activities. Duties associated include, but are not limited to the following: Communicates with and processes requests from vendors asking for addition - (to be added) onto the State of Florida Vendor File. Responds to inquiries for clarification pertaining to the Agency Vendor file. This includes but is not limited to processing W9's received, providing instructions on how to contact DFS's Bureau of Vendor Relations, correction of payment rejections, documenting activities in claims, etc. Support the OMC-II whose primary duties are to serve as the department's Finance Liaison. This includes but is not limited to processing the daily Benefit Payment Record, distribute corresponding letters, and resolve technical payment issues pertaining to the report. As directed, process incoming correspondence accurately and in accordance with procedures. This includes receiving, date-stamping, sorting, and distributing mail (physical, postal, and electronic) to appropriate staff; scanning documents for transmittal into the IN-Queue system; and reviewing IN-Queue task sheets to determine relevance and delegation to inventory at the rate in which the correspondence was received. As directed, perform criminal history background checks for victims and applicants seeking benefits using the Criminal Justice Information System with no margin of error. As directed, review new applications, expense documentation, and related correspondence for completeness, and perform the data entry of the document information into the applicable claims management system, at the rate in which the correspondence was received and with no margin of error. As directed, correctly transfers documents into the applicable document imaging systems (OnBase/VANext) immediately upon completion of data entry; record action log notes to document receipt when necessary; update IN-Queue task sheets with applicable information; and process or reassign IN-Queue task sheets in accordance with procedures. Data enter sexual battery forensic examination claims, as needed. Process checks in OnBase and perform other related duties to support the "Checks and Deposits Coordinator", as needed. Complete special projects as requested and finalize directives within established time frames. Note: This position may require extended hours and/or travel outside of the work site. Candidate Profile (application) must be completed in its entirety. * Include supervisor names and phone numbers for all periods of employment. * Account for and explain any gaps in employment so that the hiring process is not delayed. * Experience, education, training, knowledge, skills and/or abilities as well as responses to pre-qualifying questions must be verifiable to meet the minimum qualifications. * It is unacceptable to use the statement "See Resume" in place of entering work history. * If you experience problems applying online, please call the People First Service Center at **************. The Benefits of Working for the State of Florida: Working for the State of Florida is more than a paycheck. The State's total compensation package for employees features a highly competitive set of employee benefits including: * Annual and Sick Leave benefits. * Nine paid holidays and one Personal Holiday each year. * State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options. * Retirement plan options, including employer contributions (For more information, please click *************** * Flexible Spending Accounts * Tuition waivers. * And more! For a more complete list of benefits, visit ***************************** IMPORTANT NOTICE: To be considered for the position, all applicants must: Submit a complete and accurate application profile necessary for qualifying such as dates of service, reason for leaving, etc. In addition, all applicants must ensure all employment and/or detailed information about work experience is listed on the application (including military service, self-employment, job-related volunteer work, internships, etc.) and that gaps in employment are explained. NOTE: Any required experience and/or preferences listed in the advertisement must be verified at the time of application. * Ensure that applicant responses to qualifying questions are verifiable by skills and/or experience stated on the employment application and/or resume. Applicants who do not respond to the qualifying questions will not be considered for this position. * The elements of the selection process may include a skill assessment exercise. * Current and future vacancies may be filled from this advertisement for a period of up to six months. Following the six-month period, a new application must be submitted to an open advertisement to be considered for that vacancy. * OAG employees are paid biweekly. All state employees are required to participate in the direct deposit program pursuant to s. 110.113, F.S. CRIMINAL BACKGROUND CHECKS/ DRUG FREE WORKPLACE: All OAG positions are "sensitive or special trust" and require favorable results on a background investigation including fingerprinting, pursuant to s. 110.1127(2)(a), F.S. The State of Florida supports a Drug-Free Workplace, all employees are subject to reasonable suspicion or other drug testing in accordance with section 112.0455, F.S., Drug-Free Workplace Act. We hire only U.S. citizens and those lawfully authorized to work in the U.S. E-VERIFY STATEMENT: The Office of the Attorney General participates in the U.S. government's employment eligibility verification program (e-verify). E-verify is a program that electronically confirms an employee's eligibility to work in the United States after completion of the employment eligibility verification form (i-9). PERSONS WITH DISABILITY/ADA STATEMENT: The OAG supports the employment of individuals with disabilities and encourages them to seek employment within our agency. If you need an accommodation because of a disability, as defined by the Americans with Disabilities Act, in order to participate in the application process, please notify the people first service center at ************. If you need an accommodation during the selection process, please notify the hiring authority in advance to allow sufficient time to provide an accommodation. REMINDERS: Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from SSS. For more information, please visit the SSS website at: https: //************ If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. If you return to FRS employment before satisfying the required waiting period, your retirement may be voided, and you may have to repay all benefits you have received, including any Deferred Retirement Option Program (DROP) payout. The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (***************. Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. VETERANS' PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans' Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans' Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans' Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement. Location:

Requisition No: 868019 Agency: Department of Education Working Title: ADMINISTRATIVE ASSISTANT II - 48003737 Pay Plan: Career Service Position Number: 48003737 Salary: $34,760.00 - $36,498.00 Posting Closing Date: 01/23/2026 Total Compensation Estimator Tool Florida Department of Education Division of Technology and Innovation Location: Turlington Building - Tallahassee Position Title: Administrative Assistant II (CS) Salary Range: $34,760.00 - $36,498.00 CANDIDATES ARE TYPICALLY HIRED AT THE MINIMUM SALARY This advertisement may be used to fill multiple vacancies up to six months. APPLICATION INFORMATION & HIRING REQUIREMENTS Application Information: * Your Candidate Profile (application) must be complete in its entirety. * Work History (in easy to review chronological order) Consists of: * Any position held by a State of Florida Agency * Any position held by a Florida University * All periods of employment from high school graduation * All periods of current or prior unemployment * Gaps 3 months or more must be accounted for* * Any Education * Any Volunteer Experience * Your resume and application must match * *Gaps 3 months or more must be addressed - you will need to account for and explain any gaps in employment including unemployment. You can either list these in your application under Period of Employment or attach a word document listing your gaps. * It is unacceptable to use the statement "See Resume" in place of entering work history. Your candidate profile will be converted to your official application. * Include supervisor names and phone numbers for reference checks or the contact information for your Human Resources office to verify current or former employment. * Experience, education, training, knowledge, skills and/or abilities as well as responses to pre-qualifying questions must be verifiable to meet the minimum qualifications. Hiring Information and Requirements: * The Bureau of Personnel Management reviews every application for prior State of Florida and Florida University work history in the People First system. * If claiming Veteran's Preference, the candidate MUST attach supporting documentation such as the DD214 and your VA Letter that reflects level of disability if applicable. Applicable to career service positions only. * If claiming Right to First Interview, the candidate MUST attach a copy of your official layoff letter when applying. This only applies to employees laid off from Career Service positions. Applicable to career service positions only. If you are missing any of the items above, your packet may be held up at the final review step. NOTE: Responses to qualifying questions must be clearly supported by the state application and any omission, falsification, or misrepresentation in the answering of the qualifying questions will be cause for immediate elimination from the selection process. OFFICE CONTACT: Main Line: ************ JOB DESCRIPTION: In this position, the Administrative Assistant II will be responsible for scheduling appointments for the divisions new hire intake, filing, scanning and making copies as requested, tracking incoming and outgoing documents for the Deputy Commissioner's office; maintaining of office supplies for the Deputy Commissioner's Office, assist with composing letters, emails, and other correspondences as requested, and any additional administrative duties. DUTIES & RESPONSIBILITIES: (Note: The omission of specific job duties does not preclude management from assigning specific duties not listed herein if such duties are a logical assignment to the position.) The Florida Department of Education (FDOE) has an open position that is responsible for executing the following functions: * Communicates administrative and clerical policies and procedures. * Reports to and assists the Operations and Management Consultant Manager in all areas as needed. * Assists in scheduling appointments for new hire intakes. * Performs incidental typing for accuracy, completeness, and for compliance with established standards and policies. * Receives, sorts, and distributes incoming and outgoing mail. * Files general office material and perform other routine office duties. * Ensures compliance with state statue regarding the preparations and processing of travel. * Proofs and edits correspondence, and edits reports for publications. * Assists management staff with audit preparations. * Answer the Division mainline and assists other support staff within the division as needed with telephone coverage. * Provide direct support to the division office staff which includes all secretarial support activities related to travel itineraries, and other records and forms. * Assists with IT inventory and services as a property custodian. * Assists with division staff with Paperless Communications. * Maintains division office supplies including MFMP procurement. WHO WE'RE LOOKING FOR: The ideal incumbent must be productive under tight timeframes, balance multiple and competing priorities, and maintain goal-directed behavior and performance sometimes under stressful conditions. The incumbent must interact courteously with others. The performance and behavior of all employees must demonstrate consideration of the workload concerns of others and must not negatively affect productivity and morale of the unit. Attendance is an essential function. KNOWLEDGE, SKILLS, AND ABILITIES: * Knowledge of principles and techniques of effective verbal and written communication. * Proficiency in using computer applications including Microsoft Word, Excel and Outlook. * Ability to communicate effectively, both verbally and in writing. * Ability to work independently and with others as a team. * Ability to establish and maintain effective working relationships with others. * Ability to plan, organize and coordinate work activities. PREFERRED QUALIFICATIONS: Preferences will be given to: * Applicants who have two or more years of administrative experience * Applicants who have experience with Microsoft Office FLORIDA DEPARTMENT OF EDUATION MISSION STATEMENT: Every day the Department of Education works hand in hand with parents, teachers, educators, and community members to improve Florida's education system for students of all backgrounds and abilities. Our site reflects this cooperative relationship and the role that so many Floridians play in ensuring student success. The FDOE's mission for Florida's Early Learning-20 education system is to increase the proficiency of all students within one seamless, efficient system, by allowing them the opportunity to expand their knowledge and skills through learning opportunities and research valued by students, parents, and communities. Serving approximately 3 million students, 4,400 public schools, 28 colleges, 200,000 instructional staff, 46,000 college professors and administrators, and 340,000 full-time staff throughout the state, FDOE enhances programs and services for Florida's students from early learning through college and career development. In addition, FDOE manages programs that assist individuals who are blind, visually-impaired, or disabled succeed either in school settings or careers - encouraging independence and self-sufficiency. FDOE's goal is to hire individuals to provide: * Higher Student Achievement * Seamless Articulation and Maximum Access * Skilled Workforce and Economic Development * Quality Services Florida Department of Education WORKING FOR THE STATE OF FLORIDA HAS BENEFITS! * State Group Insurance coverage options+ (health, life, dental, vision, and other supplemental option) * Retirement plan options, including employer contributions (************** * Nine paid holidays and a Personal Holiday each year * Annual and Sick Leave Benefits * Student Loan Forgiveness Program (Eligibility required) * Flexible Spending Accounts * Tuition Fee Waivers (Accepted by major Florida colleges/universities) * Ongoing comprehensive training provided * Career Growth * Highly skilled, professional environment * Maternity and Parental Leave Benefits For a more complete list of benefits, visit ***************************** * We care about the success of our employees. * We care about the success of our clients. * We are always improving our technology, our tools, our customer's experiences and ourselves. * A rewarding experience for reliable, compassionate and professional employees. LEAVE INFORMATION: * Annual Leave - All full-time Career Service employees filling established positions earn annual leave in varying increments dependent upon years of creditable service. Employees with up to 5 years of creditable service earn 8.667 hours per month, with 5 to 10 years earn 10.833 hours per month and those with over 10 years of service earn 13 hours per month. Employees in Senior Management Service and Selected Exempt Service positions are credited with 176 hours of annual leave upon appointment. In subsequent years, the annual allotment is credited on the anniversary date of the initial appointment. * Sick Leave - Career Service employees earn 8.667 hours of sick leave credits per month BACKGROUND SCREENING REQUIREMENT It is the policy of the Florida Department of Education that applicants for employment/volunteer undergo Level 2 background screening in accordance with the requirements of Chapter 435, Florida Statutes, as a condition of employment or being permitted to serve as a volunteer. You will be required to provide your Social Security Number to conduct required verifications. No applicant for a designated position will be employed, contracted or permitted to volunteer until the level 2 screening results are received, reviewed, and approved by the Department. Level 2 background screening shall include, but not be limited to, finger printing for all purposes and checks under this requirement, statewide criminal and juvenile records checks through the Florida Department of Law Enforcement, federal criminal records check through the Federal Bureau of Investigation, and local criminal records checks through local law enforcement. SELECTIVE SERVICE SYSTEM (SSS) AND REQUIREMENT Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion in the Other Personal Services (OPS) or Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS) unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. Verification of Selective Service registration will be conducted prior to hire. For more information, please visit the Selective Service website. If you experience problems applying online, please call the People First Service Center at **************. The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (***************. Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. VETERANS' PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans' Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans' Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans' Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement. Location:

Working Title: DOS - ADMINISTRATIVE ASSISTANT I - 45000258 Pay Plan: Career Service 45000258 Salary: $34,760 Total Compensation Estimator Tool Department of State Division of Library and Information Services Bureau of Archives and Records Management Position 000258 - Administrative Assistant I Minimum Qualifications: A high school diploma or equivalent. Three years of clerical work experience. College education may substitute at the rate of 30 semester or 45 quarter hours from an accredited college or university for each year of the required work experience. Preferences: Experience performing clerical duties such as data entry, filing, photocopying and mailing materials. Experience with image processing software such as Adobe Photoshop. Experience working in a team to complete complex processes. Experience with the proper handling of rare, important or sensitive records or other materials. Experience conducting research or answering public requests for information. Special Note: Responses to qualifying questions must be clearly supported in your employment history. Duties and Responsibilities: Assists with preparing items for digitization, indexing, transcription and quality control. Maintains inventory of promotional materials and manages distribution of such materials to the public and other agencies, including packaging these materials for outreach programs or shipment to requestors. Prepares and operates audio/visual equipment, computers and related software for meetings, programs and events. Assists with rehousing, arranging and describing collections. Performs clerical duties such as data entry, filing, photocopying and mailing. Performs other work related duties as required. Knowledge/Skills/Abilities: Knowledge of Florida history Ability to transcribe original archival records Lift and carry 40 lb. boxes. CRIMINAL BACKGROUND CHECKS: A Level 2 criminal background check is a condition of employment. If selected for this position, you must provide your fingerprints. We will send your fingerprints to the Florida Department of Law Enforcement and the Federal Bureau of Investigation for a criminal background check. IMPORTANT NOTICES: We are committed to enhancing our workforce through the employment of Veterans, individuals with disabilities and seek qualified candidates with diverse backgrounds, abilities, skills and talents to join our workforce. Male applicants born on or after January 1, 1960, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: ******************* The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (***************. Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. VETERANS' PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans' Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans' Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans' Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement. Location:

Working Title: SECRETARY SPECIALIST - 80002409 Pay Plan: Career Service 80002409 Salary: $1390.99 Biweekly Total Compensation Estimator Tool The Department of Juvenile Justice salutes our heroes. We are honored to have the opportunity to support our nation's veterans and their families. We value the service given to our country and support the hiring of service members and military spouses. THIS IS AN ANTICIPATED VACANCY LOCATION AND CONTACT INFORMATION: LOCATION: Circuit 4 Probation & Community Intervention, Juvenile Assessment Center (JAC) located at 1283 E 8th Street, Jacksonville, FL 32206 CONTACT PERSON: Ashley Graves, Assistant Chief Probation Officer - email *********************** or phone ************. STARTING SALARY: $1,390.99 bi-weekly. (In accordance with the current spending restrictions, an internal promotion into this position will be filled at the minimum of the pay grade or up to 5% of the employee's current rate, whichever is higher.) DESCRIPTION: This work is performing routine clerical and administrative functions such as handling information requests, assisting constituents, preparing correspondence, receiving visitors, organizing and maintaining paper and electronic files, or providing information to callers. JOB DESCRIPTION: Process cases, files, Court paperwork and mail as they come into the unit. This includes updating the Juvenile Justice Information System (JJIS) as required by the JPOS. Processing cases when a Filing Decision is received from the State Attorney's Office, including closing a case or forwarding it to a Supervision Unit. Providing receptionist duties, filing, copying, including answering telephones, relaying messages and assisting clients and customers. Maintaining unit supplies, including inventorying, including maintaining all closed files, preparing closed files for ACCESS and order files as needed. Attend an$1390.d complete training to increase job proficiency. Training includes: Completing the required amount of yearly training as established by Departmental Policy; Completing all mandatory training as established by Departmental Policy; and establishing, with a Supervisor, and following a yearly training calendar. Transport inter-office mail between the Duval JAC and Duval Probation Offices. Performs other duties as assigned. KNOWLEDGE, SKILLS AND ABILITIES: Knowledge of business formats and office procedures. Knowledge of and ability to use Microsoft Office Software including Word, Excel, Power Point and Outlook. Ability to make and receive phone calls. Ability to greet and assist the public in a professional manner. Ability to organize and maintain files/records. Ability to coordinate with other staff. Ability to complete work in a timely manner. Ability to use computers and computer programs. Ability to gain knowledge of My Florida Market Place. MINIMUM QUALIFICATIONS: High School Diploma is required at the time of submission of candidate profile. A valid Driver's License is required. A valid driver's license is needed to deliver mail to the post office, if needed and to take State Vehicles in for maintenance. SPECIAL NOTES: All prospective candidates will be subject to a sex offender check, criminal background checks (state, local, and national) and pre-employment drug screening for direct care positions. DJJ participates in E-Verify (Employment Eligibility). When identified on a position description, a valid driver's license is required. If initially hired with an out-of-state license, the Florida resident must obtain a valid Florida state driver's license within 30 days of hire. Licenses suspended or revoked for any reason, work permits (Business purpose/Employment/education only licenses) and some types of restricted licenses are not acceptable. Licenses that have Corrective Lenses Restriction are acceptable, provided the driver wears corrective lenses while operating the vehicle. Positions that include the transportation of youth while performing any work or work-related functions on behalf of DJJ, require: (1) a valid driver's license; and (2) a three-year acceptable driving record as defined in FDJJ Policy 1920. 985.66 Florida Statute Requirement Be at least 19 years of age. Be a high school graduate or its equivalent as determined by the department. Not have been convicted of any felony or a misdemeanor involving perjury or false statement or have received a dishonorable discharge from any of the Armed Forces of the United States. Any person, who after September 30, 1999, pleads guilty or no lo contendere to or is found guilty of any felony or a misdemeanor involving perjury or false statement is not eligible for employment, notwithstanding suspension of sentence or withholding of adjudication. Notwithstanding this subparagraph, any person who plead no lo contendere to a misdemeanor involving a false statement before October 1, 1999, and who has had such record of that plea sealed or expunged is not ineligible for employment for that reason. Abide by all provisions of s. 985.644 (1), regarding fingerprinting and background investigations and other screening requirements for personnel. Execute and submit to the department an affidavit-of-application form, adopted by the department, attesting to his or her compliance with sub paragraphs 1-4. The affidavit must be executed under oath and constitutes an official statement under s. 837.06. The affidavit must include conspicuous language that the intentional false execution of the affidavit constitutes a misdemeanor of the second degree. The employing agency shall retain the affidavit. The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (***************. Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. VETERANS' PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans' Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans' Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans' Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement. Location:

Working Title: STATE ATTORNEY'S OFFICE, 11TH CIRCUIT- FISCAL ADMINISTRATOR II - 21011253 Pay Plan: State Attorneys JAC 21011253 Salary: $38,466.84 Total Compensation Estimator Tool OFFICE OF THE STATE ATTORNEY KATHERINE FERNANDEZ RUNDLE ELEVENTH JUDICIAL CIRCUIT STATE ATTORNEY INTEROFFICE MEMORANDUM TO: EXTERNAL CANDIDATES FROM: SIMONE C SCOTT Human Resource Administrator DATE: February 5, 2025 RE: POSITION AVAILABLE Fiscal Administrator II (Travel Coordinator/Accounts Payable) - Fiscal Division Location: E.R. Graham Building 1350 Northwest 12 Avenue Miami, Fl 33136 Position Overview: This is a hands-on position responsible for handling travel related invoices as well as making complex travel reservations for all levels of staff and witnesses, including air, ground, and hotel reservations. The work schedule for this position is: 8:30 a.m. to 5:00 p.m. The Job Responsibilities are: * Arranging specific travel arrangements for applicable individuals to include transportation, meals, and sleeping accommodations * Auditing and processing travel advance and reimbursement payments * Auditing and processing witness meal affidavits, airline, car rental and other travel related invoices for payments * Reconciling reports * Being a backup to other travel coordinators as needed * Performing other related duties as assigned The Minimum Requirements are: * Bachelor's Degree and one (1) year of accounts payable experience * Related experience may be substituted on a year-to-year basis for the required education The Preferred Qualifications and Skills are: * Having current or previous travel coordination experience Specific Skills, Characteristics and Abilities: The Successful Candidate must be able to: * Possess and demonstrate the ability to understand and apply applicable rules, regulations, policies and procedures related to above job duties * Possess and demonstrate the ability to deal with staff at all levels * Possess and demonstrate the ability to perform proficiently with Microsoft Office software, including working knowledge of Excel skills * Possess and demonstrate the ability to work independently as well as in a team environment * Be detail oriented and demonstrate excellent analytical, organizational and interpersonal communication skills * Possess and demonstrate very good oral and written communication skills * Be highly motivated and a self-starter * Multi-task with the ability to work under pressure and meet stringent deadlines Starting Annual Salary: $38,466.84 * Note: Please be advised the starting salary for this position is non-negotiable. To apply for this position, please complete and submit an application, and updated resume to: ********************., with the Subject: Travel Coordinator. Applications can be downloaded from our website at: **************** The State Attorney's Office reserves the right to modify the conditions of this job announcement or to withdraw the announcement without prior written or other notice. All information provided by applicants is subject to verification and background investigation. False statements or omission of information on any application materials may be grounds for non-selection, withdrawal of an offer of employment, or dismissal after being employed. Insurance benefits, vacation package and Florida Retirement System Pension benefits are offered with this position Internal and External Candidates will be considered Equal Employment Opportunity/Affirmative Action Employer If you are a retiree of the Florida Retirement System (FRS), please check with the FRS at ************** on how your current benefits may be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended, or deemed ineligible depending upon the date of your retirement. The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (***************. Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. Location:

Working Title: SECRETARY SPECIALIST - 80050966 Pay Plan: Career Service 80050966 Salary: $1,390.99 Bi-Weekly Total Compensation Estimator Tool Department of Juvenile Justice salutes our heroes. We are honored to have the opportunity to support our nation's veterans and their families. We value the service given to our country and support the hiring of service members and military spouses. LOCATION, CONTACT AND SALARY INFORMATION: LOCATION: Circuit Fourteen Probation and Community Intervention - Jackson County, 2944 Penn Ave. Ste. B, Marianna, Florida. 32448 CONTACT PERSON: Clint Schweers, Juvenile Probation Supervisor **************, ************************. STARTING SALARY: $1,390.99 Biweekly. (In accordance with the current spending restrictions, an internal promotion into this position will be filled at the minimum of the pay grade or up to 5% of the employee's current rate, whichever is higher.) DESCRIPTION: This work is performing routine clerical and administrative functions such as handling information requests, assisting constituents, preparing correspondence, receiving visitors, organizing and maintaining paper and electronic files, or providing information to callers. JOB DESCRIPTION: Acts as the receptionist and refer patrons to respective location and/or appropriate services. Answers telephones, take and deliver messages to staff. Ensure phone calls are answered promptly, routed properly, and messages are complete and accurate. Treat customers and Juvenile Justice partners in a courteous, respectful, and professional manner. Files and retrieves materials. Assist in tracking required documents for timely submission. Must maintain an up-to-date filing system, easily assessable by supervisor and other staff members. Process incoming and outgoing mail. Date stamps incoming mail and routes to appropriate staff. Prepare terminated cases for closed files. Manages closed files for unit and maintains record retention schedule. Prepares files to be sent off for storage and maintains records for files no longer stored in the office. Locate and attach appropriate file to incoming correspondence requiring reply. Processing cases, file Court paperwork and mail as they come into the unit. Processing cases when a Filing Decision is received from the State Attorney's Office, including closing a case or forwarding it to a Supervision Unit. Maintaining unit supplies, including inventory. Performing tasks assigned by the JPOS such as filing, copying, typing reports, i.e. minutes of meeting and other assigned correspondence. Attend and complete training to increase job proficiency. Training includes Completing the required amount of yearly training as established by Departmental Policy, completing all mandatory training as established by Departmental Policy, and following a yearly training calendar. Provide coverage during the planned and unplanned absence of other secretarial support staff within the Circuit, to include temporary workstation reassignment. Performs other duties as assigned. KNOWLEDGE, SKILLS AND ABILITIES: Knowledge of business formats and office procedures. Knowledge of and ability to use Microsoft Office Software including Word, Excel, Power Point and Outlook. Ability to make and receive phone calls. Ability to greet and assist the public in a professional manner. Ability to organize and maintain files/records. Ability to coordinate with other staff. Ability to complete work in a timely manner. Ability to use computers and computer programs. Ability to gain knowledge of My Florida Market Place. MINIMUM QUALIFICATIONS: High School Diploma is required at the time of submission of candidate profile. PREFERRED QUALIFICATIONS: A valid Driver's License is required. A valid driver's license is needed to deliver mail to the post office, if needed and to take State Vehicles in for maintenance. SPECIAL NOTES: This position may require flexibility in work hours, depending on workload. All prospective candidates will be subject to a sex offender check, criminal background checks (state, local, and national) and pre-employment drug screening for direct care positions. DJJ participates in E-Verify (Employment Eligibility). When identified on a position description, a valid driver's license is required. If initially hired with an out-of-state license, the Florida resident must obtain a valid Florida state driver's license within 30 days of hire. Licenses suspended or revoked for any reason, work permits (Business purpose/Employment/Education only licenses) and some types of restricted licenses are not acceptable. Licenses that have Corrective Lenses Restricted are acceptable, provided the driver wears corrective lenses while operating a vehicle. The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (***************. Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. VETERANS' PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans' Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans' Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans' Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement. Location:

The Florida Legislature Office of Legislative Services Do not click the Apply button. Apply at GovernmentJobs.com JOB TITLE Administrative Assistant THE WORK YOU WILL DO This is independent work coordinating administrative tasks and assignments and providing analysis and research on a variety of administrative matters. OUR ORGANIZATION The Office of Legislative Services provides centralized administrative, management and support services to the Florida Senate, House of Representatives and other legislative offices. This position reports to the OLS Coordinator. EXAMPLES OF WORK PERFORMED * Performs special assignments, research, and report preparation. * Assists various offices within OLS including Human Resources Office, Division of Law Revision, and Finance and Accounting Office. * Could perform duties related to the Doctor of the Day Program * Reviews records and reports which require action and recommends solutions or courses of action. * Assists supervisor in handling daily administrative duties and acts in matters where authority has been delegated. * Prepares confidential correspondence, secures information necessary for preparing replies, and answers telephone inquiries to relieve supervisor from routine assignments. * Processes a variety of correspondence, investigates subject matter, and prepares replies. * Trains and supervises clerical and/or other administrative personnel to ensure accurate and smooth workflow of the unit. * Defines and investigates problems; formulates methods of resolution. * Assists in formulating and recommending programs and policies of the unit; interprets and administers policies. * Represents supervisor at meetings and conferences. * Performs general office management duties, including scanning. * Performs other related duties as required. REQUIRED KNOWLEDGE, SKILLS AND ABILITIES * Knowledge of administrative principles and practices. * Knowledge of research techniques. * Ability to pay attention to detail and review work for accuracy and quality of content. * Ability to work cooperatively as a team member and to contribute to the efficient internal functioning of the unit. * Ability to collect, analyze, and interpret data. * Ability to plan, organize, and coordinate work assignments. * Ability to communicate effectively verbally and in writing. * Ability to deal tactfully and courteously with the demands of the public. * Ability to handle confidential information. * Ability to understand and apply rules, regulations, policies, and procedures. * Ability to prepare reports, correspondence, and maintain records. * Ability to utilize problem-solving techniques. * Ability to train others. * Ability to supervise people. MINIMUM QUALIFICATIONS A bachelor's degree from an accredited college or university. Administrative experience can substitute on a year-for-year basis for the required college education. SALARY Salary is commensurate with experience. APPLICATION DEADLINE Open until filled SUBMISSION OF APPLICATION Do not click the Apply button. Apply at GovernmentJobs.com ACCOMMODATION FOR DISABILITY If an accommodation is needed for a disability, please notify Human Resources at **************. Location:

The Florida Legislature Office of Legislative Services Do not click the Apply button. Apply at GovernmentJobs.com JOB TITLE Administrative Assistant THE WORK YOU WILL DO This is independent work coordinating administrative tasks and assignments and providing analysis and research on a variety of administrative matters. OUR ORGANIZATION The Office of Legislative Services provides centralized administrative, management and support services to the Florida Senate, House of Representatives and other legislative offices. This position reports to the OLS Coordinator. EXAMPLES OF WORK PERFORMED Performs special assignments, research, and report preparation. Assists various offices within OLS including Human Resources Office, Division of Law Revision, and Finance and Accounting Office. Could perform duties related to the Doctor of the Day Program Reviews records and reports which require action and recommends solutions or courses of action. Assists supervisor in handling daily administrative duties and acts in matters where authority has been delegated. Prepares confidential correspondence, secures information necessary for preparing replies, and answers telephone inquiries to relieve supervisor from routine assignments. Processes a variety of correspondence, investigates subject matter, and prepares replies. Trains and supervises clerical and/or other administrative personnel to ensure accurate and smooth workflow of the unit. Defines and investigates problems; formulates methods of resolution. Assists in formulating and recommending programs and policies of the unit; interprets and administers policies. Represents supervisor at meetings and conferences. Performs general office management duties, including scanning. Performs other related duties as required. REQUIRED KNOWLEDGE, SKILLS AND ABILITIES Knowledge of administrative principles and practices. Knowledge of research techniques. Ability to pay attention to detail and review work for accuracy and quality of content. Ability to work cooperatively as a team member and to contribute to the efficient internal functioning of the unit. Ability to collect, analyze, and interpret data. Ability to plan, organize, and coordinate work assignments. Ability to communicate effectively verbally and in writing. Ability to deal tactfully and courteously with the demands of the public. Ability to handle confidential information. Ability to understand and apply rules, regulations, policies, and procedures. Ability to prepare reports, correspondence, and maintain records. Ability to utilize problem-solving techniques. Ability to train others. Ability to supervise people. MINIMUM QUALIFICATIONS A bachelor's degree from an accredited college or university. Administrative experience can substitute on a year-for-year basis for the required college education. SALARY Salary is commensurate with experience. APPLICATION DEADLINE Open until filled SUBMISSION OF APPLICATION Do not click the Apply button. Apply at GovernmentJobs.com ACCOMMODATION FOR DISABILITY If an accommodation is needed for a disability, please notify Human Resources at **************.