Office Assistant jobs at State of West Virginia

Title: Office Services Specialist - Mental Health (Part-Time) #W0024 : Buckingham Correctional Center State Role Title: Admin and Office Spec II Hiring Range: $17.05 - $22.71/ hr. Pay Band: 2 Agency Website: ********************** Recruitment Type: General Public - G Job Duties Provides mid-level administrative and clerical support to the department, while maintaining individual production requirements, in support of the unit and agency mission. Updates and maintains records, files and in automated databases. Position is also responsible for additional duties and responsibilities as assigned by the Unit. This is a wage position limited to working no more than 1,450 hours per agency during the 12 month period of May 1 - April 30, regardless of the hire date. The wage employment period resets on May 1 of the following year. All wage employees are limited to working no more than 29 hours per week on average over the 12-month period. This wage position offers no state benefits. Minimum Qualifications * High School Diploma or equivalent * Considerable recent experience providing customer and administrative support to include composing letters, memos, word processing, data entry, filing and other related duties in a professional office setting * Recent experience using office equipment (i.e. computers, printers, copier, fax machine and a multi-line communication system) * Bookkeeping &/or accounting experience * Demonstrated skill in the use of Microsoft Office to include Word and Excel to accomplish office support requirements * Demonstrated ability to organize work, meet deadlines and complete tasks in a timely manner * Skilled in communicating with customers, employees, and other individuals to answer questions, disseminate or explain information * Demonstrated ability to perform mathematical calculations and work with numerical data * Demonstrated ability to set up and maintain automated and manual filing systems * Demonstrated ability to maintain and update inventory Additional Considerations * Prefer post-secondary courses in office administration, secretarial science or certification in office administration or equivalent training or experience in a related field * Prefer administrative experience in a criminal justice, court, or law office setting * Demonstrated skill in inputting data into an automated database other than Microsoft Office Special Instructions You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to "Your Application" in your account to check the status of your application for this position. If selected as a finalist with the VADOC, candidates can expect the following: Background Investigation Requirements: All applicants are subject to a background investigation. Investigations may include fingerprint checks (State Police, FBI); local agency checks; employment verification; verification of education (relevant to employment); credit checks; and other checks based on the position. Drug Testing Requirements: Applicants applying to a designated safety sensitive position are subject to a pre-employment drug screen. Marijuana use is prohibited for positions that require possession of a firearm or a Commercial Driver's License in the performance of official duties such as Corrections Officers, Probation Officers, Tractor Trailer Drivers and others. Application Requirements: Application and/or résumé for this position are only accepted electronically through the Commonwealth of Virginia's Electronic Recruitment System. All applications should be submitted by 11:55pm on the closing date for the position. Mailed, emailed, faxed, or hand delivered applications and/or résumés will not be accepted. The decision to interview an applicant is based solely on the information received for this position from the electronic application and/or résumé. Layoff Preferences: Applicants who possess an Interagency Placement Screening Form (Yellow Form) or a Preferential Hiring Form (Blue Form) as issued under the Department of Human Resources Management (DHRM) Policy 1.30 Layoff (Commonwealth of VA employees only) MUST attach these forms when submitting their state application and/or résumé. VADOC is an EEO employer and is committed to supporting workforce diversity, equitable opportunities and inclusivity. Reasonable accommodations are available upon request. VADOC values our Veterans and encourages all to apply and receive preference in the hiring process. AmeriCorps, Peace Corps, and other nation service alumni are also encouraged to apply. Click here for more information: Virginia Values Veterans (V3) Program - Virginia Department of Veterans Services. Contact Information Name: James Ritchie Phone: ************ Email: Applications submitted via email will not be accepted In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at ************. Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.

If you are a current State of Maine employee, you must complete your application through the internal application process (Find Jobs Report). Please apply using your PRISM account. If you are on Seasonal Leave and do not have access to PRISM, contact your local Human Resources representative for application information. Office Associate II - Maine Correctional Center Grade 13 $42,307.20 - $58,812.60 (Includes $0.60/hour Institutional Stipend, $2.00/hour Correctional Career Stipend and 2.25% Salary Adjustment) Job Class Code: 6542 03600.1886 Open: December 12, 2025 Close: December 29, 2025 * ------------------------------------------------------------------------------------------------------------------------- Maine Department of Corrections (MDOC) is destigmatizing corrections for the betterment of all Maine communities. Through the 'Maine Model of Corrections, we promote the safety of our staff and residents while reducing barriers to meaningful rehabilitative opportunities. We facilitate restorative justice practices that equip justice-involved residents and clients with the skills they need to become contributing members of society upon release, including treatment, education, and job training. The Department of Corrections is accepting applications for an Office Associate II position at the Maine Correctional Cener in Windham, Maine. This position is open to current Maine DOC employees and all outside applicants. JOB DESCRIPTION This position provides office and administrative support to Maine Correctional Center. This job family is distinguished by its contributory role in meeting operational, production, and/or processing needs. This is office and administrative support work performing complex, varied office support tasks often requiring established skill sets which include a solid knowledge of modern office practices and office equipment necessary to perform divergent clerical functions. Work is performed under general supervision. TYPICAL DUTIES * Comply with the requirements of State policies, including those concerning human resource components of security protocols of agency information security and confidentiality policies for state business purposes. * Create and use varied correspondence formats and compose standard business correspondence. * Create basic graphics/illustration/publication work to produce informational materials including maps, charts, and graphs involving drafting, formatting, illustrating, lettering, and manipulating text and graphics in electronic and written form. * Develop and use computerized formats and/or graphics for forms, pamphlets, graphs, charts, tables, and/or maps. * Post to, amend, and/or update web pages using established content and knowledge of modern office software. * Examine documents/information, determine facts, detect errors and irregularities, and act as authorized * Receives, signs for, and delivers accountable mail (express, registered, certified, and insured) to maintain accountability and control. * Collects, packs, and labels printed materials to prepare materials for delivery. * Inputs, arranges, codes, transcribes, corrects, and/or posts standard forms and free-form data for data entry. * Organizes, records, and maintains computerized and/or manual files. * Query for data via telephone, computer, and/or written/oral communication. * Explain, inform, and/or initiate calls on routine matters. * Refer non-routine inquiries to appropriate resource. * May lead the work and provide guidance to co-workers on a project or intermittent basis to improve worker skills and maintain flow of work. REQUIREMENTS * Knowledge of the principles, practices, and equipment used in graphics, illustration, and publication work. * Knowledge of information distribution using the internet. * Knowledge of the principles and practices of informational presentations. * An ability to create and use varied correspondence formats and compose standard business correspondence. * Ability to prepare standard reports. * Ability to develop and use computerized formats and/or graphics. * Knowledge of customer service methods and techniques. * Ability to communicate effectively with customers. * Ability to determine facts, detect errors and resolve problems. * Ability to follow oral and written instructions. * Ability to establish and maintain effective working relationships. * Ability to recommend and provide input on procedures and work methods. MINIMUM QUALIFICATIONS Training, education, or experience in office and administrative support work that demonstrates 1) competency in applying a solid knowledge of modern office practices to perform complex, varied office support tasks, and 2) the ability to use independent decision-making on the appropriate processes to follow, information to process, and actions to take in accordance with standard procedures. All positions in this classification assume the qualifications of: Office Assistant I, Office Assistant II, and Office Associate I. LICENSING/REGISTRATION/CERTIFICATION REQUIREMENTS To Apply: * Apply Online * Complete the online application and answer its Supplemental Questions * Provide a Resume and Cover Letter Pass a background check with fingerprinting Preference will be given to candidates with knowledge of statutory crime victim rights and or Criminal Justice system. A Microsoft Excel and Word skills test will be given after the interview, with a 30-minute time limit. The testing process will consist of compiling survey results and preparing the data in several presentation formats, such as Excel Charts and Microsoft Publisher pamphlets, as well as distributing mass mailings using mail merge. This position can work remotely 1 day per week. Interested applicants need to apply online by selecting the "Apply for this opening" button along with uploading a cover letter, current resume, and copies of any transcripts or certifications you wish to have considered while evaluating your application. For us to properly determine if you meet the minimum qualifications for any posting, you must be sure your resume includes a month and year for any experience listed along with the duties and responsibilities associated with each particular timeline. Any experience that was not full-time employment should be identified as such. Benefits of working for the State of Maine: No matter where you work across Maine state government, you find employees who embody our state motto-"Dirigo" or "I lead"-as they provide essential services to Mainers every day. We believe in supporting our workforce's health and wellbeing with a valuable total compensation package, including: * Work-Life Fit - Rest is essential. Take time for yourself using 13 paid holidays, 12 days of sick leave, and 3+ weeks of vacation leave annually. Vacation leaves accrual increases with years of service, and overtime-exempt employees receive personal leave. * Health Insurance Coverage - The State of Maine pays 85%-100% of employee-only premiums ($12,130.04 - $14,270.62 annual value), depending on salary. Use this chart to find the premium costs for you and your family, including the percentage of dependent coverage paid by the State. * Dental Insurance - The State of Maine pays 100% of employee-only dental premiums ($350.40 annual value). * Retirement Plan - The State contributes the equivalent of 13.29% of the employee's pay towards the Maine Public Employees Retirement System (MainePERS). * State employees are eligible for an extensive and highly competitive benefits package, covering many aspects of wellness. Learn about additional wellness benefits for State employees from the Office of Employee Health and Wellness. Note: Benefits may vary somewhat according to specific collective bargaining agreements and are prorated for part-time employment. There's a job and then there's purposeful, transformative work. Our aim is to create a workplace where you can learn, grow, and continuously refine your skills. Applicants demonstrate job requirements in differing ways, and we appreciate that many skills and backgrounds can make people successful in this role. Thinking about applying? Research shows that people from historically excluded communities tend to apply to jobs only when they check every box in the posting. If you're currently reading this and hesitating to apply for that reason, we encourage you to go for it! Let us know how your lived experience and passion set you apart. . If you are unable to complete the online application, please contact the Human Resources representative listed on the job opening you are interested in applying for. They will work with you for an alternative method of submitting.

Title: Office Services Assistant - Wage - VDHX1207 State Role Title: Admin and Office Spec II Hiring Range: $15.00 to $16.84 Pay Band: 2 Recruitment Type: General Public - G Job Duties Consider joining the Virginia Department of Health as we foster healthy and resilient communities. This is your opportunity to serve the public in the Business Unit at the Roanoke City/Alleghany Health District. We are seeking a highly motivated Office Services Specialist - Wage in our Administrative Clerical Unit located at 105 E. Calhoun St., Salem, VA 24153 Please note: Wage employees are limited to working no more than 29 hours per week on average over the course of 12 months. Wage employees do not have access to state benefits. Job Duties: Utilizing established policies and procedures, provides program and office support to a work unit including general office and administrative support. Characteristic duties may include: routine office and administrative responsibilities, scheduling meetings, data entry, routine transactions, preparing correspondence, maintaining records, ordering supplies, and answering questions regarding program services offered. The incumbent typically serves as the first point of contact for a program or work unit and directs inquiries to the appropriate office, division, or resource, and explains established procedures and practices. May be responsible for maintaining timesheets and entering time/leave taken into timekeeping/payroll system for assigned program area. The Virginia Department of Health (VDH) is dedicated to protecting and promoting the health of Virginians. The VDH is made up of a statewide Central Office in Richmond and 35 local health districts. Who We Are: The Roanoke City and Alleghany Health Districts (RCAHD) are two health districts in the Commonwealth of Virginia under the Virginia Department of Health and employ approximately 140 staff. RCAHD encompasses the cities of Covington, Roanoke, and Salem and the counties of Alleghany, Botetourt, Craig, and Roanoke. What We Do: RCAHD, which provides services from nine office locations, serves a combined population of over 278,400 people throughout both rural and urban environments and works to promote and encourage healthy behavior, protect the public against environmental hazards, prevent epidemics and the spread of disease, respond to disasters, assist communities in recovery and assure the quality and accessibility of health services for all members of the communities. The Virginia Department of Health offers 13 paid holidays, medical, dental, vision and life insurance, retirement plans (including 401a Cash Match and 457 Deferred Compensation Plan) as well as sick, family/personal, and annual leave. VDH requires all Health-Care Personnel (HCP) to provide documentation of immunization or evidence of immunity to the following: hepatitis B, measles, mumps, rubella, and varicella; a one-time dose of tetanus, diphtheria, and pertussis (Tdap) vaccine regardless of the interval since the last dose of tetanus-diphtheria (Td) vaccine was administered (Td or Tdap boosters shall be received every 10 years); and the current year's seasonal influenza vaccination. Minimum Qualifications * Knowledge of office and administrative principles and practices * Working knowledge of word processing and spreadsheet software applications * Ability to interpret and follow established procedures and guidelines * Ability to communicate effectively with internal and external customers, verbally and in writing * Considerable skill in the operation of standard office equipment Additional Considerations N/A Special Instructions You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to "Your Application" in your account to check the status of your application for this position. VDH accepts only on-line applications. Faxed, mailed, or e-mailed applications will not be considered. Applications are accepted until 11:55 p.m. on the job closing date. Applications and/or resumes should include relevant work history which indicates your qualifications for this position. Employment is contingent upon satisfactory results of a state and federal criminal history background check and the Department of Social Service's Child Abuse and Neglect Central Registry check, U.S. HHSIG Exclusion List check, employment reference check and E-Verify. Other financial, credit, driving, background checks or completion of Statement of Economic Interests may be required for certain positions. It is the policy of the Commonwealth and VDH that all aspects of human resource management be conducted without regard to race (or traits historically associated with race including hair texture, hair type, and protective hairstyles such as braids, locks, and twists); sex; color; national origin; religion; sexual orientation; gender identity or expression; age; veteran status; political affiliation; disability; genetic information; and pregnancy, childbirth, or related medical conditions. VDH employees have a shared Code of Ethics, which can be found in the bottom banner of our website: ********************* If you have been affected by DHRM Policy 1.30 layoff and possess a valid Interagency Placement Screening Form (Yellow Card) or a Preferential Hiring Form (Blue Card), you must submit the card before the closing date for this position. The Card may be submitted with the state application as an attachment. As a V3 (Virginia Values Veterans) employer VDH Welcomes Veterans to apply! Supplemental Questions: You may be required to respond to position-specific questions at the end of this application. This information will help us evaluate your credentials and qualifications for the job. Failure to respond to any questions may disqualify you from further consideration. Contact Information Name: Darlene Smith Phone: N/A Email: ****************************** In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at ************. Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.

Perform special duties as assigned. Provide administrative support to a manager, work group, section, or facility. Coordinate workflow processes. Communicate with internal and external contacts. Maintain current knowledge of related policies, procedures, and practices. How you will contribute: Administrative Coordination: Coordinate and schedule meetings with VDOT staff, local, state, and federal elected officials, citizens, and other external participants. Prepare agendas, meeting minutes and track action items. Prepare letters to appropriate individuals within and outside VDOT. Coordinate functions and special events as needed, contacting attendees, making hotel and restaurant arrangements, arrange lodging, meals and equipment if needed. Coordinate registration for staff for various conferences and seminars. Administrative Support : Provide diverse administrative support to a manager, work group, section, district, or division. Handle phone calls, contacts, and communications from VDOT staff and others external to the organization. Prepare correspondence or reports. Provide guidance to standard operating policies and procedures. General Office Support : Provide clerical and administrative support. Transcribe and edit data, format, and edit from notes and rough drafts, and type materials related to specific projects. Prepare outgoing correspondence. May create and analyze reports and graphs. Assist with the scheduling and setups for training. Purchasing: Make purchases in accordance with the agency's procurement guidelines and process payment ensuring compliance with prompt pay guidelines. Records Management : Maintain files, records, or systems for assigned area. Maintain files for pending items awaiting responses. Update documents, manuals, or other agency officials records and lists. Pick up mail, sort, date, and route to appropriate staff members. What will make you successful: Ability to communicate effectively orally and in writing. Ability to compile, coordinate and prepare reports. Knowledge of office and business practices and principles. Skill in providing and promoting good customer service to internal and external customers. Skill in the use of computers and software applications to include Microsoft Office. Minimum Qualifications: Ability to handle confidential and sensitive issues appropriately. Ability to interpret and apply standard record retention practices and procedure. Ability to perform under pressure and meet deadlines. Knowledge of applying executive administrative practices. Knowledge of office and business practices and principles. Skill in filing and document management. Additional Considerations: A combination of training, experience, or education in a General Office Environment, or related field desired. Ability to work independently. Experience interpreting and applying policies and procedures. Click below to learn more about the Competency Model associated with this Position: Competency Model Physical Requirements Physical Requirements VDOT employees must abide by VDOTs Code of Ethics and the Commonwealths Standards of Conduct. VDOT Code of Ethics Standards of Conduct Physical Requirements Physical Requirements

Title: Office Services Specialist State Role Title: Office Clerks, General Hiring Range: $31, 200 - $36,359 Pay Band: Recruitment Type: General Public - G Job Duties Utilizing established policies and procedures, provides program and office support to a work unit including general office administrative support. Characteristic duties may include routine office and administrative responsibilities, scheduling meetings, data entry, routine transactions, preparing correspondence, maintaining records, ordering supplies, and answering questions regarding program services offered. The incumbent typically services as the first point of contact for a program or work unit and directs inquires to the appropriate office, division, or resource, and explains established procedures and practices. May be responsible for maintaining timesheets and entering time/leave taken into timekeeping/payroll system for assigned program area. This is a restricted position, which is solely funded by the WIC program for a year's period starting September 30, 2025, ending September 30, 2026. the availability of funding is scheduled for review annually and periodically thereafter. Continued employment is contingent on the continued availability of funds. Minimum Qualifications Knowledge of office principles and practices Working knowledge of word processing and spreadsheet software applications Ability to interpret and follow established procedures and guidelines Ability to communicate effectively with internal and external customers, verbally and in writing Considerable skill in the operation of standard office equipment Additional Considerations * High School Diploma * Experience in office setting specific to program area Special Instructions You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to "Your Application" in your account to check the status of your application for this position. N/a Contact Information Name: Angie Mueller Phone: ************ Email: ****************************** In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at ************. Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.

Plan, organize, lead and manage ASD procurement functions statewide. Serve as liaison to ensure the necessary support for all business and program functional areas are provided to other VDOT divisions and districts. Provide strategic direction, performance standards, training and reporting capabilities to internal and external users. Maintain quality assurance and quality control program for ASD procurement. How you will contribute: Develop Policies and Procedures: Ensure proper procurement policies, procedures and controls are in place and measure effectiveness of policies and procedures in meeting business goals and customer needs. Identify and implement improvement strategies to increase efficiency and effectiveness in procurement operations. Performance Goals and Service Levels: Lead teams to meet established performance goals and provide excellent customer service. Develop, implement and monitor performance results for competitive bids, competitive negotiations, and sole source procurements. Support teams through timely review of and guidance on procurement documents. Programmatic Oversight: Oversees and directs the administration of assigned program area within established guidelines, laws, policies, and procedures. Statewide oversight for all procurement and contracting services to VDOT's districts and divisions. Develop and establish policies and operating procedures, long range goals and objectives for VDOT's procurement and contracting program. Advise and instruct Procurement Managers on procurement issues. Provide leadership on development of complex contracts that may involve multiple divisions within VDOT. Consult with the Office of the Attorney General and collaborate to provide advice and guidance on protests, contractual disputes, and resolution. Quality Assurance and Contractor Compliance: - Oversee procurement compliance reviews and quality assurance and quality control functions ensuring the effective delivery of procurement and contract administration activities. Oversee processing of consultant contracts ensuring compliance with VDOT policies and federal and state regulations and guidelines. Provide expertise and training to VDOT staff regarding best practices for the use of assigned contracts. Oversee research and reporting on contract compliance, audit results and develops corrective action plans and reports for stakeholders. SWAM and VDOT Compliance: Advises and instructs procurement managers on procurement issues; insuring that SWaM procurement goals are met; assisting in the implementation of marketing programs to encourage SWaM participation; reviewing audits from Assurance and Compliance Office (ACO), Auditor of Public Accounts (APA), and Virginia Department of General Services (DGS); preparing responses and ensuring all procurement related audit findings are corrected and systems and processes are intact to maintain compliance. What will make you successful: Ability to develop and apply innovative solutions to complex business problems. Ability to develop and monitor strategic plans and forecasts, analyze data and develop reports. Ability to develop, interpret and apply or make changes to policies and procedures. Ability to establish and maintain effective working relationships with all levels of agency management and with vendors. Ability to interpret laws, regulations, policies and procedures. Conduct analyses to identify problems, influence quality decisions, identify innovative solutions, prioritize and implement recommendations. Considerable knowledge of procurement of goods, services, and facility construction. Demonstrated abilities to plan, organize and coordinate the work of supervisory, professional and technical personnel, manage programs and projects, and lead a results-driven team. Extensive knowledge of the principles and practices of governmental purchasing. General management principles and practices to include human resource management. Knowledge of contract management policies and procedures. Skill in the use of computers and web-based applications. Strategic planning and customer satisfaction through continuous improvement initiatives. Work history that is customer focused. Excellent oral and written communication skills required and ability to effectively deliver presentations and conduct meetings Minimum Qualifications: Ability to communicate effectively orally and in writing with customers and make presentations and conduct meetings. Ability to develop and monitor strategic plans and forecasts, analyze data and develop reports. Ability to establish and maintain effective working relationships with all levels of agency management and with vendors. Ability to interpret laws, regulations, and develop and implement policies, and procedures. Ability to obtain Virginia Contracting Officer (VCO) certification. Experience applying administrative, managerial, supervisory principles and practices. Knowledge of contract management policies and procedures. Proficient in MS Excel and experience using other MS Office applications. Progressively responsible experience and extensive knowledge in governmental procurement. Skill in the use of computers and web-based applications. Additional Considerations: A combination of training, experience, or education in Business Administration, Public Administration or related field desired. Experience in procurement training and compliance, and operational and strategic planning with statewide purview or within a large organization. Possession of Certified Public Procurement Officer (CPPO), Certified Public Procurement Buyer (CPPB) or Certified Purchasing Manager (CPM). Possession of Virginia Contracting Officer (VCO) certification. Progressive experience as a buyer and manager in a large, complex procurement office. Click below to learn more about the Competency Model associated with this Position: Competency Model Physical Requirements Physical Requirements VDOT employees must abide by VDOTs Code of Ethics and the Commonwealths Standards of Conduct. VDOT Code of Ethics Standards of Conduct Physical Requirements Physical Requirements

Title: Office Services Assistant - Wage - VDHX1207 State Role Title: Admin and Office Spec II Hiring Range: $15.00 to $16.84 Pay Band: 2 Recruitment Type: General Public - G Job Duties Consider joining the Virginia Department of Health as we foster healthy and resilient communities. This is your opportunity to serve the public in the Business Unit at the Roanoke City/Alleghany Health District. We are seeking a highly motivated Office Services Specialist - Wage in our Administrative Clerical Unit located at 105 E. Calhoun St., Salem, VA 24153 Please note: Wage employees are limited to working no more than 29 hours per week on average over the course of 12 months. Wage employees do not have access to state benefits. Job Duties: Utilizing established policies and procedures, provides program and office support to a work unit including general office and administrative support. Characteristic duties may include: routine office and administrative responsibilities, scheduling meetings, data entry, routine transactions, preparing correspondence, maintaining records, ordering supplies, and answering questions regarding program services offered. The incumbent typically serves as the first point of contact for a program or work unit and directs inquiries to the appropriate office, division, or resource, and explains established procedures and practices. May be responsible for maintaining timesheets and entering time/leave taken into timekeeping/payroll system for assigned program area. The Virginia Department of Health (VDH) is dedicated to protecting and promoting the health of Virginians. The VDH is made up of a statewide Central Office in Richmond and 35 local health districts. Who We Are: The Roanoke City and Alleghany Health Districts (RCAHD) are two health districts in the Commonwealth of Virginia under the Virginia Department of Health and employ approximately 140 staff. RCAHD encompasses the cities of Covington, Roanoke, and Salem and the counties of Alleghany, Botetourt, Craig, and Roanoke. What We Do: RCAHD, which provides services from nine office locations, serves a combined population of over 278,400 people throughout both rural and urban environments and works to promote and encourage healthy behavior, protect the public against environmental hazards, prevent epidemics and the spread of disease, respond to disasters, assist communities in recovery and assure the quality and accessibility of health services for all members of the communities. The Virginia Department of Health offers 13 paid holidays, medical, dental, vision and life insurance, retirement plans (including 401a Cash Match and 457 Deferred Compensation Plan) as well as sick, family/personal, and annual leave. VDH requires all Health-Care Personnel (HCP) to provide documentation of immunization or evidence of immunity to the following: hepatitis B, measles, mumps, rubella, and varicella; a one-time dose of tetanus, diphtheria, and pertussis (Tdap) vaccine regardless of the interval since the last dose of tetanus-diphtheria (Td) vaccine was administered (Td or Tdap boosters shall be received every 10 years); and the current year's seasonal influenza vaccination. Minimum Qualifications * Knowledge of office and administrative principles and practices * Working knowledge of word processing and spreadsheet software applications * Ability to interpret and follow established procedures and guidelines * Ability to communicate effectively with internal and external customers, verbally and in writing * Considerable skill in the operation of standard office equipment Additional Considerations N/A Special Instructions You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to "Your Application" in your account to check the status of your application for this position. VDH accepts only on-line applications. Faxed, mailed, or e-mailed applications will not be considered. Applications are accepted until 11:55 p.m. on the job closing date. Applications and/or resumes should include relevant work history which indicates your qualifications for this position. Employment is contingent upon satisfactory results of a state and federal criminal history background check and the Department of Social Service's Child Abuse and Neglect Central Registry check, U.S. HHSIG Exclusion List check, employment reference check and E-Verify. Other financial, credit, driving, background checks or completion of Statement of Economic Interests may be required for certain positions. It is the policy of the Commonwealth and VDH that all aspects of human resource management be conducted without regard to race (or traits historically associated with race including hair texture, hair type, and protective hairstyles such as braids, locks, and twists); sex; color; national origin; religion; sexual orientation; gender identity or expression; age; veteran status; political affiliation; disability; genetic information; and pregnancy, childbirth, or related medical conditions. VDH employees have a shared Code of Ethics, which can be found in the bottom banner of our website: ********************* If you have been affected by DHRM Policy 1.30 layoff and possess a valid Interagency Placement Screening Form (Yellow Card) or a Preferential Hiring Form (Blue Card), you must submit the card before the closing date for this position. The Card may be submitted with the state application as an attachment. As a V3 (Virginia Values Veterans) employer VDH Welcomes Veterans to apply! Supplemental Questions: You may be required to respond to position-specific questions at the end of this application. This information will help us evaluate your credentials and qualifications for the job. Failure to respond to any questions may disqualify you from further consideration. Contact Information Name: Darlene Smith Phone: N/A Email: ****************************** In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at ************. Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.

Title: Administrative and Office Specialist III FLSA: Nonexempt Hiring Range: $44,392-$54,257 Full Time or Part Time: Full Time Additional Detail Job Description: Germanna Community College is a public, open access institution of higher education in the Virginia Community College System with a Fredericksburg Area Campus in Spotsylvania, a Locust Grove Campus, and several off-campus centers. The College is a dynamic learning organization that serves as a regional leader and preferred partner where quality learning experiences enable students to participate effectively in the social, economic, political, intellectual, and cultural life of their communities. As a comprehensive community college, the College provides quality, accessible, and affordable educational opportunities to its students. Germanna remains committed to creating and upholding an inclusive and equitable learning environment that promotes the diversity of our students, faculty and staff. Germanna Community College is seeking internal candidates for an administrative professional to provide administrative support to managers, other employees, and visitors by handling a variety of tasks to ensure that interactions between the organization and others are positive and productive. Major Duties and Responsibilities: * Performs general office tasks, to include filing and ordering supplies, * Schedules appointments and coordinates meetings or events * Purchasing, budget and grant tracking * Makes travel arrangements including submitting travel vouchers * Screens phone calls and routes callers to the appropriate party; greets and assists visitors * Generates reports, takes minutes from meetings, creates presentations, and collects data * Maintains polite and professional communication in person, via phone, and e-mail Minimum Qualifications: * Proficient with Microsoft Office 365 * Excellent oral and written communication skill Additional Considerations: * Associate degree or equivalent experience * Experience working in an educational or business setting

Department: College of Science Classification: GMU Worker Job Category: Part-Time / Hourly Wage Job Type: Part-Time Workplace Type: On Site Required Salary: Salary commensurate with education and experience Criminal Background Check: Yes About the Department: The College of Science is committed to enhancing the college's strength in theoretical, experimental, and computational sciences by promoting excellence in academic and research programs. Our academic programs and pioneering research initiatives at locations throughout Northern Virginia provide world-class scientific leadership in a wide variety of areas important to modern society. The College recruits the brightest faculty, staff, and students to create a vibrant and dynamic environment of learning and inquiry. The College enhances the innovative and entrepreneurial spirit of George Mason University by responding to the needs of the community and creating spires of excellence. George Mason University College of Science (Mason Science) is committed to advancing all-inclusive excellence and fostering an environment free from discrimination, harassment, and retaliation throughout our STEM community. At Mason Science, our values include cultivating an organizational culture that promotes belonging, respect, and civility. We believe that varied opinions, cultures, and perspectives are what provides vibrancy, innovation, and growth to an academic community. By prioritizing teaching, research, and global engagement, we strive to attract faculty and staff who exemplify the Mason Science mission and vision. About the Position: The Event Coordinator/Office Assistant works under the direction of the College of Science Dean's Operations Manager to support College events and administration activities. Working up to 29 hours/week, this position is responsible for organizing and supporting meetings, events, and conferences, and assisting with other College programs and activities. This position offers some flexibility in schedule depending on specific project/event logistical constraints and office staffing needs. Responsibilities: Duties include, but are not limited to: * High-level coordination, logistics, travel, and meeting/event/conference preparation; * Wide variety of mid-level office functions in support of day-to-day operational needs; * Working on special projects and coordinating administrative activities as needed; * Working on multiple projects simultaneously; * Providing front office coverage as needed; * Collecting and analyzing data for records and reports; * Maintaining a variety of office database and spreadsheet applications; and * Purchasing supplies and processing reimbursements. Required Qualifications: * Experience with meeting, event, and conference organization support; and * Customer service experience. Preferred Qualifications: * Familiarity with George Mason University, or other academic institutional knowledge preferred. Instructions to Applicants: For full consideration, applicants must apply for the Event Coordinator/Office Assistant at ********************** Complete and submit the online application to include three professional references with contact information, and provide a cover letter and resume for review. Posting Open Date: September 23, 2025 For Full Consideration, Apply by: October 7, 2025 Open Until Filled: Yes

Title: Administrative & Office Specialist III FLSA: Nonexempt Hiring Range: The anticipated salary range is $40,000 to $45,000, commensurate with experience. Full Time or Part Time: Full Time Additional Detail Job Description: Rappahannock Community College (RCC), founded in 1970, provides high-quality educational and training opportunities throughout a 12-county service region an hour east of Richmond on the beautiful western shore of the Chesapeake Bay with access to fresh local seafood and water activities. RCC delivers accessible and affordable educational opportunities, including for-credit transfer and career technical programs, robust distance education coursework, quality dual enrollment courses, and award-winning workforce training and credentialing programs. RCC's annualized enrollment of 3,700 credit students in 2024-2025 and almost 800 workforce and community development students are supported by almost 140 full-time employees and over 200 part-time/adjunct employees across two main campuses and four satellite sites. Are you someone who wants to help students achieve their educational and professional dreams? RCC is seeking applicants for an Administrative Support Specialist III who performs a broad range of administrative support duties for Student Support Services and Upward Bound programs to ensure efficient operations. This is a full-time, restricted, grant-funded position with an excellent benefits package. Continuation of the position is contingent upon funding. The anticipated salary range is $40,000 to $45,000, commensurate with experience. This role is based at RCC's Warsaw Campus with occasional travel to the Glenns Campus. Student Support Services (SSS) and Upward Bound (UB) Programs are federal TRiO Programs funded through the U. S. Department of Education to provide academic, career, and financial counseling to eligible high school students (UB) and to encourage them to graduate from high school and college students (SSS) to pursue their post-secondary education. The Student Support Services (SSS) Program services college students who are first generation and meet the income eligibility guidelines. The Upward Bound (UB) Program serves 9th - 12th grade students in three target schools who are first generation students and meet the income eligibility guidelines. Once selected, program participants receive a variety of opportunities and resources, including free tutoring services during the academic year, college and university campus tours, academic workshops, SAT/ACT prep courses, financial aid & literacy workshops, cultural enrichment activities and assistance learning about and applying to college. Reporting to the Director of TRiO Programs, the Administrative Support Specialist III performs the following duties for the TRiO Programs, including: * General office administrative duties. * Scheduling student appointments with appropriate staff. * Identifying potential program participants and answering general and detailed questions about RCC, Student Support Services and Upward Bound/TRiO programs. * Monitoring, balancing, processing, recording, and reporting all monthly expenditures for both grant budgets. * Completing purchasing tasks and developing purchase orders for expenditures. * Database and student record maintenance and retention. * Report preparation. * Assisting in coordinating and carrying out workshops, events and activities. * This position may require occasional travel which will be paid for by the College to include lodging and per diem. In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth's Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: ***************************************************** or call DARS at ************, or DBVI at ************. Minimum Qualifications: * Administrative support experience. * The ability to learn and use purchasing systems. * The ability to complete and maintain student and fiscal records with a high level of accuracy. * Ability to enter information into and extract reports from databases. * Attention to detail and a high degree of accuracy in performing tasks. * Strong oral and written communication skills. * Ability to quickly problem solve, time management skills and ability to multi-task. * Demonstrated ability to work as a team player. * Ability to maintain confidentiality of records and information. * Experience with Microsoft Office Suite. * Light lifting up to 10 pounds required. Additional Considerations: * Excellent word processing skills, with strong knowledge of various computer software and openness to new technologies. * Ability to conduct research and produce reports. * Experience with the state's eVA purchasing system. * Previous experience working in an office environment.

Title: Office Services Specialist: Caroline Correctional Unit #02071 State Role Title: Admin and Office Spec II Hiring Range: $35,450.00 - $47,240.00 Pay Band: 2 Recruitment Type: General Public - G Job Duties Provides clerical and administrative support to the security office. Maintains filing systems, copies, and distributes materials, and purges inactive files. Performs keyboarding duties, entering data into forms, documents, and agency data systems. Produces administrative reports and correspondences Minimum Qualifications Demonstrated skill in the use of Microsoft Office to include Word and Excel to accomplish office support requirements. Recent experience providing customer service and administrative support in a professional office setting. Additional Considerations Knowledge in office administration or equivalent training. Working knowledge of a multi-line communication system. Experience in filing or record keeping or data entry. Special Instructions You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to "Your Application" in your account to check the status of your application for this position. If selected as a finalist with the VADOC, candidates can expect the following: Background Investigation Requirements: All applicants are subject to a background investigation. Investigations may include fingerprint checks (State Police, FBI); local agency checks; employment verification; verification of education (relevant to employment); credit checks; and other checks based on the position. Drug Testing Requirements: Applicants applying to a designated safety sensitive position are subject to a pre-employment drug screen. Marijuana use is prohibited for positions that require possession of a firearm or a Commercial Driver's License in the performance of official duties such as Corrections Officers, Probation Officers, Tractor Trailer Drivers and others. Application Requirements: Application and/or résumé for this position are only accepted electronically through the Commonwealth of Virginia's Electronic Recruitment System. All applications should be submitted by 11:55pm on the closing date for the position. Mailed, emailed, faxed, or hand delivered applications and/or résumés will not be accepted. The decision to interview an applicant is based solely on the information received for this position from the electronic application and/or résumé. Layoff Preferences: Applicants who possess an Interagency Placement Screening Form (Yellow Form) or a Preferential Hiring Form (Blue Form) as issued under the Department of Human Resources Management (DHRM) Policy 1.30 Layoff (Commonwealth of VA employees only) MUST attach these forms when submitting their state application and/or résumé. VADOC is an EEO employer and is committed to supporting workforce diversity, equitable opportunities and inclusivity. Reasonable accommodations are available upon request. VADOC values our Veterans and encourages all to apply and receive preference in the hiring process. AmeriCorps, Peace Corps, and other nation service alumni are also encouraged to apply. Click here for more information: Virginia Values Veterans (V3) Program - Virginia Department of Veterans Services Contact Information Name: Human Resources Phone: ************ Email: EMAILED APPLICATIONS/RÉSUMÉS / WILL NOT BE ACCEPTED FOR THIS POSITION In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at ************. Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.

Title: Administrative Office Specialist III - Fine Arts State Role Title: Administrative Assistant III Hiring Range: $45,000-51,100 Pay Band: 3 Recruitment Type: General Public - G Job Duties To provide administrative support that enhances the capabilities of the Department of Visual and Performing Arts and Fine Arts Division. The position also ensures that the work activities are productive and focused on results and the operations of VPAR Fine Arts are in compliance with Norfolk State University's policies and procedures; provides accurate records, as well as related capacity building to facilitate the proper and productive instruction of students in studio and lecture formats of instruction. Services are effectively delivered, supports university, college and departmental goals. Minimum Qualifications * Bachelors Degree required. * Knowledge of desktop publishing required. * Evidence of continued interest in current programming and in higher education. Additional Considerations * Experience with Accounts Payable/Procurement Processes * Familiarity with arts organizations and/or arts programming Special Instructions You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to "Your Application" in your account to check the status of your application for this position. Submit your application, including a cover letter, resume and reference information for your most recent employers to jobs.virginia.gov. Cover letter should address your compatibility with the listed minimum and preferred qualifications. Application and/or résumé for this position must be submitted electronically by 11:59 p.m. on the closing date through the Commonwealth of Virginia's Job Board/Recruitment Management System (RMS). Mailed, emailed, faxed, or hand-delivered applications and/or résumés will not be accepted. Applicants who possess an Interagency Placement Screening Form (Yellow Form) or a Preferential Hiring Form (Blue Form) as issued under the Department of Human Resources Management (DHRM) Policy 1.30 Layoff (Commonwealth of Virginia Employees Only), must attach these forms when submitting their state application and/or résumé. The decision to interview an applicant is based solely on the information received for this position from either the electronic application and/or résumé. RMS provides a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to "Your Application" in your RMS account to check the status of your application for this position. Norfolk State University conducts background checks on all candidates identified as a finalist for employment consideration. The type of background check(s) performed is dependent upon the type of position for which you have been identified as a finalist and may include: criminal history, including sexual offender registry checks, reference checks, degree validation, DMV (driving) records, license verification, and credit report reviews. The results of background checks are made available to University employing officials. As a finalist, you will be required to sign an Authorization to Release form. Norfolk State University utilizes Form I-9 and E-Verify in the verification of eligibility for employment. Applicants must be authorized to work in the U.S. without employer sponsorship Contact Information Name: Norfolk State University Phone: ********** Email: None In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at ************. Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.

Department: College of Science Classification: GMU Worker Job Category: Part-Time / Hourly Wage Job Type: Part-Time Workplace Type: On Site Required Salary: Salary commensurate with education and experience Criminal Background Check: Yes About the Department: The College of Science is committed to enhancing the college's strength in theoretical, experimental, and computational sciences by promoting excellence in academic and research programs. Our academic programs and pioneering research initiatives at locations throughout Northern Virginia provide world-class scientific leadership in a wide variety of areas important to modern society. The College recruits the brightest faculty, staff, and students to create a vibrant and dynamic environment of learning and inquiry. The College enhances the innovative and entrepreneurial spirit of George Mason University by responding to the needs of the community and creating spires of excellence. George Mason University College of Science (Mason Science) is committed to advancing all-inclusive excellence and fostering an environment free from discrimination, harassment, and retaliation throughout our STEM community. At Mason Science, our values include cultivating an organizational culture that promotes belonging, respect, and civility. We believe that varied opinions, cultures, and perspectives are what provides vibrancy, innovation, and growth to an academic community. By prioritizing teaching, research, and global engagement, we strive to attract faculty and staff who exemplify the Mason Science mission and vision. About the Position: The Event Coordinator/Office Assistant works under the direction of the College of Science Dean's Operations Manager to support College events and administration activities. Working up to 29 hours/week, this position is responsible for organizing and supporting meetings, events, and conferences, and assisting with other College programs and activities. This position offers some flexibility in schedule depending on specific project/event logistical constraints and office staffing needs. Responsibilities: Duties include, but are not limited to: * High-level coordination, logistics, travel, and meeting/event/conference preparation; * Wide variety of mid-level office functions in support of day-to-day operational needs; * Working on special projects and coordinating administrative activities as needed; * Working on multiple projects simultaneously; * Providing front office coverage as needed; * Collecting and analyzing data for records and reports; * Maintaining a variety of office database and spreadsheet applications; and * Purchasing supplies and processing reimbursements. Required Qualifications: * Experience with meeting, event, and conference organization support; and * Customer service experience. Preferred Qualifications: * Familiarity with George Mason University, or other academic institutional knowledge preferred. Instructions to Applicants: For full consideration, applicants must apply for the Event Coordinator/Office Assistant at ********************** Complete and submit the online application to include three professional references with contact information, and provide a cover letter and resume for review. Posting Open Date: September 23, 2025 For Full Consideration, Apply by: October 7, 2025 Open Until Filled: Yes

Title: Office Services Specialist State Role Title: Admin and Office Spec II Hiring Range: $28,759- $36,359 Pay Band: Recruitment Type: Utilizing established policies and procedures, provides program and office support to a work unit including general office and administrative support. Characteristic duties may include: routine office and administrative responsibilities, scheduling meetings, data entry, routine transactions, preparing correspondence, maintaining records, ordering supplies, and answering questions regarding program services offered. The incumbent typically serves as the first point of contact for a program or work unit and directs inquiries to the appropriate office, division, or resource, and explains established procedures and practices. May be responsible for maintaining timesheets and entering time/leave taken into timekeeping/payroll system for assigned program area. Minimum Qualifications Knowledge of office and administrative principles and practices * Working knowledge of word processing and spreadsheet software applications * Ability to interpret and follow established procedures and guidelines * Ability to communicate effectively with internal and external customers, verbally and in writing * Considerable skill in the operation of standard office equipment A. Performance Management (for employees who supervise others) * Serves in a managerial/supervisory capacity and conducts performance management activities for staff * Establishes and reviews work assignments and priorities, and resolves related issues, in conjunction with program management and Human Resource staff * Ensures relevant training and workplace safety for staff and conducts appropriate performance monitoring and appraisals B. Administrative Support * Performs routine office and administrative duties * Responds to inquiries and requests for information * May order supplies for office and maintain standard office supplies for assigned program or work unit * May coordinate and schedule meetings; record and transcribe meeting minutes * Prepares reports as requested C. Office Correspondence * Prepares routine correspondence * Communicates office updates and important dates to assigned program areas or work unit * May route incoming mail/receipts/documents to appropriate staff/work units D. Customer Service * Provides quality customer service * Responds to requests and questions regarding program services offered in a courteous, professional, and timely manner E. Records Maintenance * Assures files and forms are completed accurately * Audits records for completeness, accuracy and compliance with established records maintenance guidance and procedures * Develops and maintains office filing system * May assist with interpretation and/or translation if applicable Additional Considerations * Experience in an office setting Special Instructions You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to "Your Application" in your account to check the status of your application for this position. Contact Information Name: Angie.mueller Phone: ************ Email: ****************************** In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at ************. Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.

Title: Deputy Clerk- Arlington GDC State Role Title: Deputy Clerk Hiring Range: $48,207 Pay Band: UG Recruitment Type: General Public - G Arlington County General District Court is seeking a dynamic individual for a position that requires strong multitasking abilities, exceptional interpersonal skills, and customer service. The position requires an individual to discuss and explain complex courtroom procedures and policies to the public by phone or in person. Furthermore, the position requires daily interaction with judges, attorneys, and law enforcement personnel. If you are looking for a highly rewarding, yet challenging position, a career opportunity awaits you at the Arlington County General District Court. Job Summary: This position (Grade 8) is assigned operational responsibilities in a high-volume office with frequent deadlines. Essential Duties and Responsibilities: Responsible for assessing fines and costs accurately; accepting and receipting payments; processing and filing court documents; answering phone inquiries; and handling a wide range of complex clerical tasks as well as data entry; alpha/numeric filing. The qualified candidate is committed to interacting with the public, external or internal agencies and divisions in a friendly, courteous, and patient manner. Minimum Qualifications High school degree required. Some higher education a plus. SKILLS: detail-oriented, highly accurate, and excellent at follow-up and juggling competing priorities in a fast-paced office. Organizational skills; Bi-lingual skills a plus, but not required. Must have the ability to explain procedures in a clear and easy to understand manner in person and on the phone. Experience handling money is highly desirable. Courtroom knowledge and experience a plus. Must be able to do data entry at 35 WPM while answering a multi-line phone system. PHYSICAL REQUIREMENTS: lifting, bending to retrieve files going up and down stairs. Standing for several hours when serving customers at the service counter. Additional Considerations This position offers a competitive benefits package, which includes vacation and sick leave, 13 paid holidays, health insurance, retirement, life insurance, deferred compensation and short-and long-term disability. Special Instructions You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to "Your Application" in your account to check the status of your application for this position. Contact Information Name: Xavier Callistro Phone: No Calls Email: *************************** In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at ************. Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.

Title: NSU00330 - Administrative and Office Specialist III - College of Liberal Arts State Role Title: Administrative Assistant III Hiring Range: $44,259 Pay Band: 3 Recruitment Type: General Public - G Job Duties 1. Serves as receptionist for the Office of the Dean, e.g., greets visitors, answers phone, provides basic information, makes referrals as appropriate and provides outstanding customer service to students, alumni, faculty, staff and the general public. 2. Retrieves, sorts and distributes incoming mail. Provides daily delivery of outgoing mail. 3. Assist with the management of Sharepoint site for the College of Liberal Arts. 4. Serves as liaison between COLA and the Office of Information Technology with regard to Colleague and eVA issues, on an as needed basis. 5. Provides administrative office assistance in the preparation of confidential reports, programs, proposals, requisitions and general correspondence. 6. Enters and orders supplies, equipment, receive requisitions in eVa and Colleague upon the request of the Office Manager. 7. Assist with data collection for reports, and meetings and other documents as directed by the Office of the Dean in an accurate and timely manner. 8. Maintains electronic logs of all equipment trust requests, and along with the Office Manager, all electronic ledger for COLA equipment inventory for all COLA academic departments and WNSB Radio Station. 9. Direct and schedules the work of work-study students effectively and efficiently. 10. Oversees, and maintains Electronic Tickler filing system for seven academic departments, and WNSB, to accurately monitor incoming and outgoing documents to be signed by the Dean. 11. Ensures logistics are in order for specific conferences as requested by the Dean, Associate Dean, and Office Manager, prepares and maintains calendar of events for COLA. 12. Prepares, maintains, and revises faculty rosters, committee rosters, and enrollment rosters for COLA. 13. Compiles and maintains electronic copies of departmental submissions of enrollment verification rosters, change of grade request forms, SEM Waivers, HR1s and any other completed University/College forms needed for the College. Minimum Qualifications Considerable experience serving in an administrative support role. Working knowledge of academic office management practices and procedures to include greeting customers, answering the phone, and directing questions to the appropriate party. Excellent verbal and written communication, decision making, planning and organizational skills. Excellent computer skills, and proficiency in Microsoft Word, Excel, PowerPoint, eVa Colleague purchasing processes. High school diploma or GED, or equivalent combination of training and education that provides the requisite knowledge, skills, and abilities. Additional Considerations Bachelor's Degree from an accredited institution of higher learning or equivalent combination of training and education that provides the requisite knowledge, skills, and abilities. Special Instructions You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to "Your Application" in your account to check the status of your application for this position. Contact Information Name: Human Resources Phone: ************ Email: Email material not accepted In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at ************. Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.

Title: Deputy Clerk - Lexington/Rockbridge JDR State Role Title: Salary Non-Specified Hiring Range: $40,042 Pay Band: UG Recruitment Type: General Public - G The Deputy Clerk (Grade 8) is assigned operational responsibilities in a high-volume, fast-paced office with frequent deadlines. Ensures court instructions are executed, and legal documents are prepared with accuracy and in accordance with state and local policies and procedures. Must provide excellent customer service in person and by phone. Assist and back up other staff when needed. Process all cases within the jurisdiction of the J&DR Court for pre- and post-court purposes. To include case entry, updating, scheduling, and issuance of service to parties. Receipts payments, aids the judges in the courtroom when needed, and updates paperwork after court proceedings, ensuring post-court requirements regarding assessment fines and costs and disposition notices are met. Position requires meeting frequent deadlines in accordance with statutory requirements; must be able to multitask and assume additional responsibilities as assigned by management. Must be able to lift 15 lbs. occasionally, bending and stooping for filing purposes. Training and work-related education are provided. Minimum Qualifications Most competitive applicants will have court experience, legal and judicial knowledge, and will demonstrate competence in the area of responsibility as well as automated financial and records management systems and personal computers. Must be detail-oriented and have strong written and verbal communication skills. Proficiency in Microsoft Word is required. Additional Considerations A high school diploma or equivalent is required; college or business school courses are preferred. State Application, Resume, and Cover Letter Required. Special Instructions You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to "Your Application" in your account to check the status of your application for this position. Contact Information Name: Val Moriconi Phone: No Calls Email: *************************** In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at ************. Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.

Title: Child Development Center Administrative & Office Specialist FLSA: Nonexempt Hiring Range: $14.31 per hour, part time Full Time or Part Time: Part Time Additional Detail : Tidewater Community College has served South Hampton Roads - both students and employers - for 50 years. It has grown from 1 campus into a regional educational and economic force. TCC is the largest provider of higher education and workforce services in Hampton Roads, enrolling nearly 28,000 students in 2019-20. Founded in 1968 as a part of the Virginia Community College System, Tidewater Community College (TCC) services South Hampton Roads with 4 campuses in Chesapeake, Norfolk, Portsmouth, and Virginia Beach, 7 regional centers and 2 important cultural institutions. The college had 3,203 graduates in 2019-2020, 40 percent of whom pursued degrees that would let them transfer to 4-year institutions. Of South Hampton Roads residents enrolled in higher education 36% enrolled at TCC. TCC's institutional accreditation is affirmed through 2027 by the Southern Association of Colleges and Schools Commission on Colleges. Job Description: The Administrative Assistant provides frontline, administrative, and clerical support to childcare operations at the assigned Child Development Center campus and primarily the site Program Director. Also performs administrative support functions and duties College-wide for the Director of Child Development Centers. This position has been designated an essential position. The employee filling this position may be required to report to work or otherwise fulfill the responsibilities of the position in the event of a college/campus closure due to weather or other emergent conditions(s). Functional Responsibilities: * Provides front desk coverage, logs children in and out of the facility, and informs and answers questions regarding programs and services, patron financial obligations, attendance, waiting lists, events, and policies and procedures. * Ensures child registration and enrollment paperwork is complete and current. * Takes telephone calls and responds to inquiries, referring calls to supervisor or other personnel when appropriate. * Ensures that all USDA food program records are accurate, up-to-date and readily available. * Prepares necessary daily, weekly and monthly reports in compliance with reporting policies and procedures and ensures they are submitted in a timely manner. * Charges and records payments in accordance with proper procedures. Notifies supervisor of all delinquent payments. * Responsible for monitoring all supplies and resources. Notifies supervisor of items that need to be ordered. * Interact professionally with employees, parents, and local community members. * Maintain confidential filing system and records on site and electronically. * Interacts with children using approved child guidance and age-appropriate techniques. * Observes program participants for signs that may indicate illness, abuse, or neglect and reports as directed. * Incumbent is a mandatory reporter to Child Protective Services as prescribed by local policy in the case of suspected incidences of child abuse and neglect. * Knowledge of childcare operations preferred Minimum Qualifications: * Must be at 18 years of age, have fulfilled a high school program completion or the equivalent. * Demonstrate skill in problem solving techniques and the ability to apply sound judgment in resolving customer related issues * Demonstrated knowledge of and ability to use proper business phone etiquette and provide superior customer service * Demonstrated knowledge in computer competency to include data entry, database, spreadsheet and word processing programs, internet navigation and searches, and electronic mail * Ability to communicate effectively orally and in writing with a diverse public, including ability to draft reports and correspondence * Demonstrated ability to work in a fast-paced environment while maintaining harmonious working relationships with internal and external customers * Ability to lift and maintain 40 pounds Additional Considerations: N/A

Title: Work Study FLSA: Nonexempt Hiring Range: $14.00 - $17.00 Per Hour Full Time or Part Time: Part Time Additional Detail Job Description: Germanna Community College is a public, open access institution of higher education in the Virginia Community College System. The College is a dynamic learning organization that serves as a Germanna regional leader and preferred partner where quality learning experiences enable students to participate effectively in the social, economic, political, intellectual, and cultural life of their communities. Germanna Community College is centrally located in Fredericksburg, VA between Washington D.C. and Richmond and between the Blue Ridge mountains and the Chesapeake Bay. Full of history, the area offers a community rich with diversity, the arts, technology, vineyards, hiking, canoeing/kayaking and many other activities. Germanna Community College is currently looking for Work Study students for various positions. Work Study students may work in various areas throughout the college with differing schedules. Individual department managers will work with students to establish acceptable schedules. Minimum Qualifications: * Must be current GCC student and meet financial aid eligibility criteria * Must be enrolled in at least 6 financial aid eligible credits * Must have a current, fully processed FAFSA completed * All required financial aid paperwork must be processed Additional Considerations: * Interest in the college and in working in a team driven environment * Experience with or willingness to learn artificial intelligence tools