Office Assistant jobs at State University of New York at Oswego - 24 jobs

Fiscal Year 2025-2026 Position Title Office Administrator, Office of Educator Preparation Classification Title Senior Staff Assistant Department Office of Educator Preparation Posting Number P260007 Posting Link ********************************************* Employer State Position Type Professional Appointment Term Term Salary Grade SL3 Posting Detail Information Position Summary The Office of Educator Preparation in UB's Graduate School of Education works with undergraduate and graduate students pursuing a career in classroom teaching. Faculty and staff demonstrate a commitment to creating a collegial academic environment characterized by equity, social justice, interdisciplinary collaboration, and an ethic of care. Working collaboratively with faculty, staff, and the director, the Office Administrator provides a leadership presence that demonstrates dedication to excellence and equity and emphasizes the significance of being student-centered. Key areas of responsibility include: * Course scheduling * Assist OEP Leadership in budget development and management * Create efficient administrative processes to maintain a variety of academic records * Outreach to adjunct instructors, clinical coaches, school and community partners * Coordinate and execute OEP events * Overall department administration About the School The Graduate School of Education is a professional school with a social mission to create and apply knowledge informed by research on human development, educational policy, teaching and information science. Students are involved in dynamic, collaborative and transformative research that impacts our local, national and global communities. We transform society through education. About UB The University at Buffalo is SUNY's most comprehensive public research university, and an outstanding place to work. UB amplifies ambition for faculty and staff by offering endless possibilities to achieve more. Here, people from all backgrounds and cultures challenge and inspire each other to discover, learn and succeed. Dedicated staff and engaged faculty collaborate to further knowledge and understanding, and develop tenacious graduates who are valued for their talents and their impact on global society. Visit our website to learn more about the University at Buffalo. Being a part of the University at Buffalo community. Outstanding Benefits Package Working at UB comes with benefits that exceed salary alone. There are personal rewards including comprehensive health and retirement plan options. We also focus on creating and sustaining a healthy mix of work, personal and academic pursuit - all in an effort to support your work-life effectiveness. Visit our benefits website to learn about our benefit packages. As an Equal Opportunity / Affirmative Action employer, the University at Buffalo will not discriminate in its employment practices due to an applicant's race, color, religion, sex, sexual orientation, gender identity, national origin and veteran or disability status. Minimum Qualifications * Bachelor's degree in a related field. * Two years administrative experience in an academic setting. * Applicants must be currently authorized to work in the United States on a full-time basis Preferred Qualifications * Masters degree in a related field * Must be self-motivated and able to work interchangeably with faculty, staff and students. * Five years of experience in an administrative support role to academic leadership is a plus. * Two years of administrative experience in an academic setting and with SUNY systems. Physical Demands Typical Office Work environment Salary Range $57,151 - $60,000 Additional Salary Information Job Type Full-Time Campus South Campus Posting Alerts Special Instructions Summary Additional Information Is a background check required for this posting? No Background Check Notification Contact Information Contact's Name Elisabeth Etopio Contact's Pronouns Contact's Title Clinical Professor and Assistant Dean for Teacher Education Contact's Email ****************** Contact's Phone ************ Posting Dates Posted 01/13/2026 Deadline for Internal Applicants 01/27/2026 Deadline for External Applicants Open Until Filled Date to be filled References Number of References Required 3 Reference Cutoff Date Instructions to Applicant

Fiscal Year 2025-2026 Position Title Office Assistant 2 (NY HELPS), Residential Life Classification Title Office Assistant 2 Department Residential Life Posting Number C250159 Posting Link ********************************************* Employer State Appointment Type Classified Appointment Term Permanent/Contingent Permanent Classified Position Type NY HELPS Temporary Until Salary Grade SG09 Posting Detail Information Position Summary The Division of Student Life is accepting applications for the Office Assistant 2 position within Residential Life. In this role you will be responsible for completing various administrative tasks for the unit. As an Office Assistant 2, your responsibilities include: * Provide clerical support to designated staff * Serve as the office receptionist * Assist with budget-related functions * Coordinate work-order responses and resolutions * Assist in tasks related to university apartment complexes, including billing, office coverage, contracts, training, repairs, etc. * Record keeping * Data entry Residential Life serves to provide the best residential living experience for students at the University at Buffalo. We support the University's mission by providing inclusive residential communities, personal growth and learning, every day for everyone. Our team recognizes the advantages diverse perspectives and backgrounds bring to the workplace. We are particularly interested in candidates who share this value and will work to achieve the university's goals of inclusive excellence. About Student Life Student Life is dedicated to creating a student-centered environment that fosters engagement, well-being, and success. Guided by four strategic priorities-student engagement, health and wellness, personalized support, and advancing diversity, equity, inclusion, and justice-we provide transformative experiences that empower students to grow, lead, and thrive. As a member of Student Life, you'll join a team of passionate professionals united by shared values and a commitment to student success. We think big, act boldly, and pursue excellence with purpose. Together, we build inclusive communities, champion discovery, and celebrate the achievements that shape the UB experience Learn more: * Our benefits, where we prioritize your well-being and success to enhance every aspect of your life. * Being a part of the University at Buffalo community University at Buffalo is an affirmative action/equal opportunity employer and, in keeping with our commitment, welcomes all to apply including veterans and individuals with disabilities. Departmental Operating Needs * Demonstrated ability to work independently * Strong problem-solving skills * Excellent communication skills Minimum Qualifications This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS). Non-competitive (NY HELPS): * One year of clerical experience. OR Transfer Eligibility Requirement: You must have a current permanent appointment with a minimum of 1 year of service in a position of the same title or transferable title. Reassignment Requirement: You must hold the same title at the University at Buffalo. Reinstatement Requirement: You must be a former state employee to request reinstatement to the title that was held (or transferable title). A completed application is required to be considered for this position. If you have received a canvass letter, DO NOT APPLY for this position. you must apply to the web address provided on your canvass letter. Preferred Qualifications * Experience working in customer service and/or settings that help maintain privacy * Administrative skills * Familiarity with email systems, as well as MS Word, Excel, and PowerPoint Physical Demands Salary Range $42,641 Additional Salary Information Work Days Weekdays - Monday - Friday Work Hours 8:30 a.m. - 5:00 p.m. Scheduled Work Days Monday, Tuesday, Wednesday, Thursday, Friday Job Type Full-Time Campus As Assigned Posting Alerts Special Instructions Summary Additional Information Is a background check required for this posting? Yes Background Check Notification For non-internal applicants: a selected candidate will have to complete and pass a background check prior to appointment. Contact Information Contact's Name Kerri Bigler Contact's Pronouns Contact's Title Administrative Assistant 1 Contact's Email ******************* Contact's Phone ************ Posting Dates Posted 12/31/2025 Deadline for Applicants Open Until Filled Date to be Filled 02/12/2026

Fiscal Year 2025-2026 Position Title Temporary Staff Assistant Pool Classification Title Staff Assistant Department The University at Buffalo Posting Number P250230 Posting Link ********************************************* Employer State Position Type Professional Appointment Term Temporary Salary Grade SL2 Posting Detail Information Position Summary The University at Buffalo is accepting applications in a continuous recruitment effort to fill current and future Temporary Staff Assistant positions. Applicants are contacted on an as-needed basis to fill temporary positions ranging in duration from one week up to one (1) year. Positions range in hours from part-time to full-time. Campus and department may vary depending on the assignment. As a temporary Staff Assistant, you will spend the majority of your work time performing a combination of administrative tasks which may include: * Providing general administrative support * Assisting with budget * Assisting with projects * Preparing documents and reports * Assisting with the coordination and planning of events This is a great opportunity to gain on-campus experience and professional references. As a temporary employee, you can explore various departments and positions while getting a feel for what it's like to work at The University at Buffalo. It is not a guarantee when you join the temporary pool that you will find a permanent position with the university. Applicants seeking permanent employment should visit the UB Jobs website for other employment opportunities. Students are encouraged to apply. These temporary positions are a great way for students to participate in the administrative/business side of the university and gain work experience prior to graduation. We encourage students to explore professional opportunities within our institution, and these temporary positions are a great way to see what it would be like to work at UB. At The University at Buffalo, we recognize the advantages diversity brings to the workforce and have a strong interest in recruiting candidates from underrepresented minority groups and diverse backgrounds. We hope to build a pool of applicants that is reflective of the diverse student population and the larger UB community. This is a pooled posting; positions are filled on an as needed basis. University at Buffalo is an affirmative action equal opportunity employer and, in keeping with our commitment, welcomes all to apply including veterans and individuals with disabilities. Minimum Qualifications * Bachelor's degree * Experience performing administrative tasks or providing customer service * Ability to work collaboratively * Effective problem solving skills A combination of education and experience or relevant military training may be considered in lieu of a Bachelor's degree on a year for year basis. Preferred Qualifications * Experience interacting with a broad and diverse population * Familiarity with Microsoft Office products including Word and Excel Physical Demands Salary Range $51,261 Additional Salary Information Job Type As needed Campus As Assigned Posting Alerts Special Instructions Summary Additional Information Is a background check required for this posting? Yes Background Check Notification For non-internal applicants: a selected candidate will have to complete and pass a background check prior to appointment. Contact Information Contact's Name Human Resources Contact's Pronouns Contact's Title Contact's Email ***************** Contact's Phone ************ Posting Dates Posted 09/24/2025 Deadline for Internal Applicants 10/08/2025 Deadline for External Applicants Open Until Filled Date to be filled References Number of References Required 1 Reference Cutoff Date Instructions to Applicant

Fiscal Year 2025-2026 Position Title Administrative Assistant, Orthopaedics Posting Category Staff Department Orthopaedics Posting Number U250091 Posting Link ********************************************* Employer UB Foundation Activities Appointment Term Position Type Posting Detail Information Position Summary The Department of Orthopaedics at the University at Buffalo is recruiting a full-time Administrative Assistant. This position provides support to the Chairman, Faculty, and Executive Team of the Department. This role will require an effective communicator who is detail oriented, responsible, dependable, efficient and very organized with the ability to multitask and prioritize at a high level. Office will be located at our administrative building in Cheektowaga, NY. Travel to all locations will be required. Job duties will include, but are not limited to: * Manage faculty timecards for Chair approval. * Assist with tracking academic performance of faculty for annual review by chair (publications, presentations, invited lectures, book chapters etc.) * Monthly reports pulled and documented on spreadsheets; faculty attendance, residents case report logs. * Document Grand Rounds attendance weekly in MedHub. * Complete Dossiers and submit documents accurately and in a timely manner to Department Chair. * Update Mobile Med and check for accuracy weekly. * Manage online CME and update when needed. Verify week prior to ensure both residency and fellowship calendars are accurate. Send CME sign-in sheet to Alicia each week. * Scheduling/Communication with faculty regarding departmental activities (meetings, annual review with Chair etc.) * Work with practice plan HR managing all staff and faculty appointments and reappointments affiliated with The Department of Orthopaedics. * Update ECV's in January, April, July and October. Confirm completion with Chair and Training Program Administrator. * Provide clerical support, communication emails, mailings, scanning, filing, printing etc. with residency and fellowship interviews, as well as residency graduation activities annually as needed. * Assumes other responsibilities as requested. Learn more: * Our benefits, where we prioritize your well-being and success to enhance every aspect of your life. * Being a part of the University at Buffalo community. University at Buffalo is an affirmative action/equal opportunity employer and, in keeping with our commitment, welcomes all to apply including veterans and individuals with disabilities Minimum Qualifications * High School Diploma or equivalent Preferred Qualifications * Administrative support in an academic environment * Experience in healthcare a plus Physical Demands Salary Range $40,000 - $50,000 Additional Salary Information The salary range reflects our good faith and reasonable estimate of the possible compensation at the time of posting, the role and associated responsibilities, and the experience, education, and training of the selected candidate. Job Type Full-Time Campus Erie County Medical Center Posting Alerts Special Instructions Summary Is a background check required for this posting? No Background Check Notification Contact Information Contact's Name Melissa Tuck Contact's Pronouns Contact's Title Human Resources Manager Contact's Email ***************** Contact's Phone ************ Posting Dates Posted 10/30/2025 Deadline for Applicants Open Until Filled Date to be filled References Number of References Required 3 Reference Cutoff Date Instructions to Applicant

Fiscal Year 2025-2026 Position Title Administrative Assistant II Classification Title Administrative Assistant II Department Medicine Posting Number R260005 Posting Link ********************************************* Employer Research Foundation Position Type RF Clerical/Technical Job Type Full-Time Appointment Term Salary Grade N.7 Posting Detail Information Position Summary In this role, Administrative Assistant II will be an integral member in the Office of the Chair within the Department of Medicine, collaborating to ensure operational efficiency and effectiveness across all five pillars within the department: clinical, education, research, faculty/staff development, and community engagement. Your responsibilities include: Employee Life Cycle * Standardization and streamline office job posting processes. * Compile all necessary paperwork and documentation needed for routing and approvals. * Organizing and facilitating office onboarding and offboarding activities; including the creation of templates, resources, and ensuring timely process * Assist with ensuring promotions and performance and reviews timelines are disseminated and completed with department leadership. * Assist with department-wide appointments, re-appointment, and termination processes. * Prepares and maintains all confidential records and files related to faculty/staff matters. Data Entering & Tracking * Initiate ePTFs and collaborate with department staff as it relates to its respective funding sources, data entering and tracking completion of processes. * Tracking and reporting information from various systems. * Assists with space and facilities tracking and reporting. * Compile and prepare reports from multiple sources according to a predetermined reporting schedule Operational Excellence * Assist in the standardization of department-wide processes and ensuring timely completion of core tasks. * Assist in creating and maintaining department-wide standard operating procedures. * Assist with organizing and facilitating department events and activities. * Provide cross coverage among other office staff assistant positions. * Identify and address problems or obstacles in system and procedures related to operational. * Perform other duties as assigned Learn more: * Our benefits, where we prioritize your well-being and success to enhance every aspect of your life. * Being a part of the University at Buffalo community. As an Equal Opportunity / Affirmative Action employer, the Research Foundation will not discriminate in its employment practices due to an applicant's race, color, religion, sex, sexual orientation, gender identity, national origin and veteran or disability status. Minimum Qualifications * A bachelor's degree in an appropriate field and up to 2 years related experience. * Coordination of activity with a wide variety of other administrative units and external agencies requires strong interpersonal skills. Combination of education and experience may be considered. Preferred Qualifications * Minimum of 4 years progressive experience in an office setting. Physical Demands Salary Range $48,000 - $50,000 Additional Salary Information The salary range reflects our good faith and reasonable estimate of the possible compensation at the time of posting, the role and associated responsibilities, and the experience, education, and training of the selected candidate. Work Hours 40 hours per week. Campus Buffalo General Hospital Posting Alerts Special Instructions Summary Is a background check required for this posting? No Background Check Notification Contact Information Contact's Name Ariel Burden Contact's Pronouns Contact's Title Staff Assistant Contact's Email ******************** Contact's Phone ************ Posting Dates Posted 01/02/2026 Deadline for applicants Open Date to be filled 02/01/2026 References Number of references required 3 Reference Cutoff Date Instructions to Applicant

Fiscal Year 2025-2026 Position Title Administrative Associate, Planned Giving Classification Title Administrative Assistant II Department University Advancement Posting Number R250144 Posting Link ********************************************* Employer Research Foundation Position Type RF Clerical/Technical Job Type Full-Time Appointment Term Salary Grade N.7 Posting Detail Information Position Summary Join a mission-driven team making a lasting impact at the University at Buffalo! The Administrative Associate in the Office of Planned Giving plays a vital role in advancing UB's goals for private support. This position is more than administrative support - it's an opportunity to contribute directly to donor engagement, long-term relationships, and the success of our advancement efforts. In this role, you will: Partner with advancement officers by preparing donor research, trip briefings, and follow-up materials. * Draft and edit donor correspondence, proposals, and stewardship pieces that strengthen relationships. * Manage calendars, coordinate logistics, and ensure seamless donor visits and team meetings. * Track and report donor activity in advancement systems to support fundraising strategy. * Collaborate with colleagues across Advancement on projects and initiatives that move UB forward. * Ensure smooth day-to-day operations of the Planned Giving team while handling sensitive information with professionalism. This is an excellent opportunity for a proactive, detail-oriented professional who thrives in a dynamic environment and enjoys balancing independent work with collaborative projects. If you're highly organized, a strong communicator, and eager to contribute to a team shaping UB's future, we encourage you to apply. In University Advancement, we don't just support a university-we help shape the future. Join us in building meaningful connections, fostering generosity, and advancing the mission of New York's premier public university. Division of University Advancement At the University at Buffalo, our Division of University Advancement plays a pivotal role in advancing our mission. With the historic $1 Billion Boldly Buffalo campaign recently concluded in June 2024, where more than 80,000 alumni and donors generously contributed, we're on the cusp of greatness. Our goal? To propel UB into the top 25 of national public research universities within the next decade. As part of our team, you'll build strong connections with alumni and donors worldwide, shaping the future of our institution. Join us and be part of a team that changes the world! Outstanding Benefits Package Working at UB comes with benefits that exceed salary alone. There are personal rewards including comprehensive health and retirement plan options. We also focus on creating and sustaining a healthy mix of work, personal and academic pursuit - all in an effort to support your work-life effectiveness. Visit our benefits website to learn about our benefit packages. About The University at Buffalo The University at Buffalo (UB) #ubuffalo is one of America's leading public research universities and a flagship of the State University of New York system, recognized for our excellence and our impact. UB is a premier, research-intensive public university dedicated to academic excellence. Our research, creative activity and people positively impact the world. Like the city we call home, UB is distinguished by a culture of resilient optimism, resourceful thinking and pragmatic dreaming that enables us to reach others every day. Visit our website to learn more about the University at Buffalo. University at Buffalo is an affirmative action/equal opportunity employer and, in keeping with our commitment, welcomes all to apply including veterans and individuals with disabilities. As an Equal Opportunity / Affirmative Action employer, the Research Foundation will not discriminate in its employment practices due to an applicant's race, color, religion, sex, sexual orientation, gender identity, national origin and veteran or disability status. Minimum Qualifications * Associate's degree or an equivalent combination of education and experience. * Minimum of 4 years' experience working in a dynamic professional office environment. * Excellent interpersonal skills, including the ability to listen and interact effectively with a diverse constituency with good judgement. * Experience with Microsoft Word, Outlook and PowerPoint, along with advanced proficiency in Microsoft Excel, including complex spreadsheet management and data reporting. * Exceptional oral and written communication skills, with the ability to draft grammatically correct, polished correspondence, reports, and news summaries. * Strong detail-oriented organizational skills with the ability to manage multiple projects independently while meeting deadlines. * Experience in file management, with the ability to establish and maintain structured systems for easy retrieval of electronic and paper documents. * Ability to work effectively within a collaborative team environment while demonstrating creativity and a solutions-oriented approach. * The ability to understand, facilitate and implement complex scheduling. Preferred Qualifications Physical Demands Salary Range $45,000 - $55,000 Additional Salary Information The salary range reflects our good faith and reasonable estimate of the possible compensation at the time of posting, the role and associated responsibilities, and the experience, education, and training of the selected candidate. Work Hours 37.5 Campus South Campus Posting Alerts Special Instructions Summary Is a background check required for this posting? No Background Check Notification Contact Information Contact's Name Morgan Falzone Contact's Pronouns she/her Contact's Title Executive Director of Talent and Culture Division of University Advancement Contact's Email ******************** Contact's Phone ************* Posting Dates Posted 09/16/2025 Deadline for applicants Open Until Filled Date to be filled References Number of references required 3 Reference Cutoff Date Instructions to Applicant

Fiscal Year 2025-2026 Position Title Administrative Assistant 1, Academic Administration (NY HELPS) Classification Title Administrative Assistant 1 Department Academic Administration Posting Number C250157 Posting Link ********************************************* Employer State Appointment Type Classified Appointment Term Permanent Classified Position Type NY HELPS Temporary Until Salary Grade SG11 Posting Detail Information Position Summary The School of Management is seeking an Administrative Assistant 1 to provide essential administrative support across our academic departments. This role will serve as the primary point of contact for department chairs and faculty, coordinating office operations and academic administrative needs. Key responsibilities include, but are not limited to: * Provide general administrative support, including answering phones, handling mailings, and completing basic office tasks. * Coordinate meetings, presentations, and events. * Assist with faculty searches by organizing agendas and travel arrangements. * Accurately record and distribute meeting minutes as needed. * Maintain office supplies and inventory. * Communicate purchasing and expense report needs to the business office. * Prepare reports and documents as requested. * Support business function processing. This role requires strong organizational skills, attention to detail, and the ability to multitask in a dynamic academic environment. Learn more: * Our benefits, where we prioritize your well-being and success to enhance every aspect of your life. * Being a part of the University at Buffalo community. University at Buffalo is an affirmative action/equal opportunity employer and, in keeping with our commitment, welcomes all to apply including veterans and individuals with disabilities. Departmental Operating Needs Minimum Qualifications Non-competitive (NY HELPS): * high school diploma or high school equivalency diploma * two years of experience in administrative support * use of office software (e.g., email, word processing) * provision of customer service * business writing * management of an office OR Competitive (NON-NY HELPS): Reassignment Requirement: You must have one year of permanent competitive or 55b/c service as an Administrative Assistant 1, SG-11, or Secretary 1. Reinstatement Requirement: You must be a former state employee to request reinstatement to the title that was held (or transferable title). Administrative Assistant Trainee 1 Transfer Eligibility Requirement: You must have a current permanent appointment with a minimum of 1 year of service in a position of the same title or transferable title (SG-6 or above). Administrative Assistant Trainee 2 Transfer Eligibility Requirement: You must have successfully completed the 52 weeks of service as an Administrative Assistant Trainee 1 and successfully completed the four core administrative support courses. Administrative Assistant 1 Transfer Eligibility Requirement: You must have either one year of service in a clerical title (SG-9 or above) or completion of a two-year traineeship and successfully completed the four core administrative support courses and the four elective administrative support courses, as designated by the agency. Keyboarding requirement: Candidates who are not transferring from a keyboarding title must possess adequate keyboarding skills (i.e., the ability to type 30 words per minute with at least 96% accuracy) as demonstrated by passing the Keyboarding Performance Test. ALL APPLICANTS MUST MEET AT LEAST ONE OF THE ABOVE REQUIREMENTS. ANY APPLICATIONS RECEIVED THAT DO NOT MEET AT LEAST ONE OF THE ABOVE REQUIREMENTS WILL BE CONSIDERED UNQUALIFIED AND WILL BE DISCARDED. Preferred Qualifications Physical Demands Salary Range $47,695 Additional Salary Information Work Days Weekdays - Monday - Friday Work Hours 8:00 a.m. - 4:00 p.m. Scheduled Work Days Monday, Tuesday, Wednesday, Thursday, Friday Job Type Full-Time Campus North Campus Posting Alerts Special Instructions Summary Additional Information Is a background check required for this posting? No Background Check Notification Contact Information Contact's Name Rachel Sluberski Contact's Pronouns Contact's Title Senior Staff Assistant Contact's Email ******************** Contact's Phone ************ Posting Dates Posted 12/19/2025 Deadline for Applicants Open Until Filled Date to be Filled

Fiscal Year 2025-2026 Position Title Temporary Office Assistant 1 Pool Classification Title Office Assistant 1 Department The University at Buffalo Posting Number C250113 Posting Link ********************************************* Employer State Appointment Type Classified Appointment Term Temporary Classified Position Type Competitive Classified Temporary Until Salary Grade SG06 Posting Detail Information Position Summary The University at Buffalo is accepting applications in a continuous recruitment effort to fill current and future Temporary Office Assistant 1 positions. Applicants are contacted on an as-needed basis to fill temporary positions ranging in duration from one week to 89 days. Positions range in hours from part-time to full-time. Campus and department may vary depending on the assignment. As a temporary Office Assistant 1, you will spend the majority of your work time performing a combination of clerical tasks using computer tools such as Microsoft Word and Excel. Tasks may include: * Providing general office support to a broad and diverse population * Answering telephones and serving as a point of contact * Scheduling meetings and maintaining calendars * Performing basic calculations and data entry * Carrying out inventory functions * Assisting with record keeping * Sorting and distributing mail This is a great opportunity to gain on-campus experience and professional references. As a temporary employee, you can explore various departments and positions while getting a feel for what it's like to work at The University at Buffalo. It is not a guarantee when you join the temporary pool that you will find a permanent position with the university. Applicants seeking permanent employment should visit the UB Jobs website for other employment opportunities. Students are encouraged to apply. These temporary positions are a great way for students to participate in the administrative/business side of the university and gain work experience prior to graduation. We encourage students to explore professional opportunities within our institution, and these temporary positions are a great way to see what it would be like to work at UB. At The University at Buffalo, we recognize the advantages diversity brings to the workforce and have a strong interest in recruiting candidates from underrepresented minority groups and diverse backgrounds. We hope to build a pool of applicants that is reflective of the diverse student population and the larger UB community. This is a pooled posting; positions are filled on an as needed basis. University at Buffalo is an affirmative action equal opportunity employer and, in keeping with our commitment, welcomes all to apply including veterans and individuals with disabilities. Departmental Operating Needs Minimum Qualifications There are no minimum qualifications for this position. Preferred Qualifications Physical Demands Salary Range $36,232 Additional Salary Information Work Days Weekdays - Monday - Friday Work Hours Varies Scheduled Work Days Job Type As needed Campus As Assigned Posting Alerts Special Instructions Summary Additional Information Is a background check required for this posting? Yes Background Check Notification For non-internal applicants: a selected candidate will have to complete and pass a background check prior to appointment. Contact Information Contact's Name Human Resources Contact's Pronouns Contact's Title Contact's Email ***************** Contact's Phone ************ Posting Dates Posted 09/24/2025 Deadline for Applicants Open Until Filled Date to be Filled

Fiscal Year 2025-2026 Position Title Administrative Associate, Annual Giving Classification Title Administrative Assistant II Department University Advancement Posting Number R250197 Posting Link ********************************************* Employer Research Foundation Position Type RF Clerical/Technical Job Type Full-Time Appointment Term Salary Grade N.7 Posting Detail Information Position Summary Join a team that is propelling the University at Buffalo's future! In this high-impact role in University Advancement, the Administrative Associate for Annual Giving supports campaigns that inspire generosity, deepen alumni engagement, and ensure annual giving initiatives run seamlessly. If you thrive in an environment where organization meets purpose, collaboration drives outcomes, and the work creates meaningful impact - this is your opportunity to help shape UB's next chapter. Key duties will include: * Project & workflow coordination (intake meetings, appeal setup, timelines, logistics) * CRM record accuracy & coding (appeal assignment, opportunity linking, campaign data) * Stewardship operations (pledge and transaction follow-up, matching & acknowledgment processes) * Financial policy & budget support (invoices, reconciliation, cross-unit work groups) * Donor channels & gift processing (secure, compliant, high-touch inquiry and transaction support) The Division of University Advancement builds lasting relationships that fuel philanthropy, elevate institutional reputation, and strengthen global alumni and donor connections in support of the university's mission and strategic priorities. With the $1 billion Boldly Buffalo campaign completed in 2024, UB Advancement continues advancing the momentum to elevate UB among the nation's Top 25 public research universities. Come grow with us-and help UB grow, too. Learn more: * Our benefits, where we prioritize your well-being and success to enhance every aspect of your life. * Being a part of the University at Buffalo community. As an Equal Opportunity / Affirmative Action employer, the Research Foundation will not discriminate in its employment practices due to an applicant's race, color, religion, sex, sexual orientation, gender identity, national origin and veteran or disability status. Minimum Qualifications * Requires a minimum of 4 years progressive experience in an office setting. * Strong organizational skills and the ability to work independently. * Commitment to confidentiality and attention to detail a must. * Excellent written and verbal communication skills. * Strong project management skills. * Proficient in all areas of MS Office Suite. Preferred Qualifications Physical Demands Salary Range $47,000 - $49,000 Additional Salary Information The salary range reflects our good faith and reasonable estimate of the possible compensation at the time of posting, the role and associated responsibilities, and the experience, education, and training of the selected candidate. Work Hours 37.5 hours per week Campus South Campus Posting Alerts Special Instructions Summary Is a background check required for this posting? No Background Check Notification Contact Information Contact's Name Morgan Falzone Contact's Pronouns Contact's Title Executive Director of Talent and Culture Contact's Email ******************** Contact's Phone ************ Posting Dates Posted 12/18/2025 Deadline for applicants Open Until Filled Date to be filled 01/15/2026 References Number of references required 3 Reference Cutoff Date Instructions to Applicant

Join a mission-driven team making a lasting impact at the University at Buffalo! The Administrative Associate in the Office of Planned Giving plays a vital role in advancing UB's goals for private support. This position is more than administrative support - it's an opportunity to contribute directly to donor engagement, long-term relationships, and the success of our advancement efforts. In this role, you will: Partner with advancement officers by preparing donor research, trip briefings, and follow-up materials. Draft and edit donor correspondence, proposals, and stewardship pieces that strengthen relationships. Manage calendars, coordinate logistics, and ensure seamless donor visits and team meetings. Track and report donor activity in advancement systems to support fundraising strategy. Collaborate with colleagues across Advancement on projects and initiatives that move UB forward. Ensure smooth day-to-day operations of the Planned Giving team while handling sensitive information with professionalism. This is an excellent opportunity for a proactive, detail-oriented professional who thrives in a dynamic environment and enjoys balancing independent work with collaborative projects. If you're highly organized, a strong communicator, and eager to contribute to a team shaping UB's future, we encourage you to apply. In University Advancement, we don't just support a university-we help shape the future. Join us in building meaningful connections, fostering generosity, and advancing the mission of New York's premier public university. Division of University Advancement At the University at Buffalo, our Division of University Advancement plays a pivotal role in advancing our mission. With the historic $1 Billion Boldly Buffalo campaign recently concluded in June 2024, where more than 80,000 alumni and donors generously contributed, we're on the cusp of greatness. Our goal? To propel UB into the top 25 of national public research universities within the next decade. As part of our team, you'll build strong connections with alumni and donors worldwide, shaping the future of our institution. Join us and be part of a team that changes the world! Outstanding Benefits Package Working at UB comes with benefits that exceed salary alone. There are personal rewards including comprehensive health and retirement plan options. We also focus on creating and sustaining a healthy mix of work, personal and academic pursuit - all in an effort to support your work-life effectiveness. Visit our benefits website to learn about our benefit packages . About The University at Buffalo The University at Buffalo (UB) #ubuffalo is one of America's leading public research universities and a flagship of the State University of New York system, recognized for our excellence and our impact. UB is a premier, research-intensive public university dedicated to academic excellence. Our research, creative activity and people positively impact the world. Like the city we call home, UB is distinguished by a culture of resilient optimism, resourceful thinking and pragmatic dreaming that enables us to reach others every day. Visit our website to learn more about the University at Buffalo . University at Buffalo is an affirmative action/equal opportunity employer and, in keeping with our commitment, welcomes all to apply including veterans and individuals with disabilities. As an Equal Opportunity / Affirmative Action employer, the Research Foundation will not discriminate in its employment practices due to an applicant's race, color, religion, sex, sexual orientation, gender identity, national origin and veteran or disability status. Minimum Qualifications · Associate's degree or an equivalent combination of education and experience. · Minimum of 4 years' experience working in a dynamic professional office environment. · Excellent interpersonal skills, including the ability to listen and interact effectively with a diverse constituency with good judgement. · Experience with Microsoft Word, Outlook and PowerPoint, along with advanced proficiency in Mi crosoft Excel, including complex spreadsheet management and data reporting. · Exceptional oral and written communication skills, with the ability to draft grammatically correct, polished correspondence, reports, and news summaries. · Strong detail-oriented organizational skills with the ability to manage multiple projects independently while meeting deadlines. · Experience in file management, with the ability to establish and maintain structured systems for easy retrieval of electronic and paper documents. · Ability to work effectively within a collaborative team environment while demonstrating creativity and a solutions-oriented approach. · The ability to understand, facilitate and implement complex scheduling.

The Department of Orthopaedics at the University at Buffalo is recruiting a full-time Administrative Assistant . This position provides support to the Chairman, Faculty, and Executive Team of the Department. This role will require an effective communicator who is detail oriented, responsible, dependable, efficient and very organized with the ability to multitask and prioritize at a high level. Office will be located at our administrative building in Cheektowaga, NY. Travel to all locations will be required. Job duties will include, but are not limited to: Manage faculty timecards for Chair approval. Assist with tracking academic performance of faculty for annual review by chair (publications, presentations, invited lectures, book chapters etc.) Monthly reports pulled and documented on spreadsheets; faculty attendance, residents case report logs. Document Grand Rounds attendance weekly in MedHub. Complete Dossiers and submit documents accurately and in a timely manner to Department Chair. Update Mobile Med and check for accuracy weekly. Manage online CME and update when needed. Verify week prior to ensure both residency and fellowship calendars are accurate. Send CME sign-in sheet to Alicia each week. Scheduling/Communication with faculty regarding departmental activities (meetings, annual review with Chair etc.) Work with practice plan HR managing all staff and faculty appointments and reappointments affiliated with The Department of Orthopaedics. Update ECV's in January, April, July and October. Confirm completion with Chair and Training Program Administrator. Provide clerical support, communication emails, mailings, scanning, filing, printing etc. with residency and fellowship interviews, as well as residency graduation activities annually as needed. Assumes other responsibilities as requested. Learn more: Our benefits , where we prioritize your well-being and success to enhance every aspect of your life. Being a part of the University at Buffalo community. University at Buffalo is an affirmative action/equal opportunity employer and, in keeping with our commitment, welcomes all to apply including veterans and individuals with disabilities Minimum Qualifications High School Diploma or equivalent Preferred Qualifications Administrative support in an academic environment Experience in healthcare a plus

Search Number CPJ # 8946 Title Office Assistant 2 (NY Helps) Category Clerical/Maintenance/Service Department Facilities, Maint. & Operations This position provides a full range of clerical support to the Facilities, Maintenance & Operations areas of the university, which encompasses the operation, maintenance, and repair of all existing university facilities. We are dedicated to providing comprehensive, campus-wide planning, construction, maintenance, and improvement services to all campus facilities and grounds. As part of the Administration and Finance division, we provide essential services to our campus, local, state, federal and international customers. We are responsible for human, physical, financial and technical resources. As professionals, we navigate systems in a collaborative and sensitive way to assist the University in achieving its educational mission. The shift for this position is expected to be Monday thru Friday, 8:00am to 4:00pm. Examples of Duties & Responsibilities: This position is expected to provide excellent customer service through phone calls, emails, two-way radios, and in person interactions. Working closely with the Office Assistant 1, duties are expected to include, but are not limited to, being the primary coordinator of the AiM work order system; creation and maintenance of spreadsheets and forms; data entry; being a direct line of contact for the Office for Capital Facilities at SUNY Admin; maintaining the campus floor plans and code compliance occupancy levels, and communicating effectively and professionally with a variety of campus stakeholders. Responsibilities will also include managing the campus vehicle fleet and two-way radio inventory, as well as completing or assisting with other projects as needed, including audits. As SUNY Plattsburgh is an institution that delivers challenging and high-quality educational experiences to a diverse group of learners, the successful candidate must demonstrate an understanding of and sensitivity to diversity, inclusion, and equity-minded policies, programs, and practices. Required Qualifications: * Must be eligible for permanent appointment to this title pursuant to civil service law. * A demonstrated ability to work effectively and collegially with a variety of individuals. For those currently on a civil service list: * If you receive an emailed canvass letter, you must respond interested and complete an online application to be considered. This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS). For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required, but all candidates must meet the minimum qualifications of the title for which they apply. Minimum Qualifications for applicants not currently civil service eligible for the title: * Office Assistant 2 - one year of clerical experience. Preferred Qualifications: * Proficient use of Google applications * Knowledge of campus software programs (e.g. Banner) * Effective communication skills; written and verbal * Attention to detail and demonstrated ability to maintain accuracy in fast-past environment * Proactively identifies and corrects issues Salary (Applicant View) $42,641 to $52,413, in accordance with CSEA salary schedule. Includes excellent benefits. Closing Date 02/05/2026 Open Until Filled No To receive full consideration, supply all requested documents by: 02/05/2026 Special Instructions to Applicants Please include a complete application and contact information for three current professional references. A resume is also strongly encouraged. Additional information may be requested at a later step in the process. Important Notes for those appointed under NY HELPS: Employees will be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified. EEO Statement SUNY Plattsburgh is an equal opportunity employer, committed to excellence through diversity. As an equal opportunity employer and a government contractor subject to VEVRAA, SUNY Plattsburgh complies with hiring regulations regarding sex, color, religion, national origin, disability, age and veteran status.

Vacancy #: WF250232 Apply by: January 27, 2026 Title: Administrative Assistant 2 Salary: $59,787 Grade: CSEA SG-15 Hours: Academic Year 8:00am-4:00pm (Summers 8:00am-4:00pm) ½ hour lunch AY; ½ hour lunch Summer Duration: Contingent Permanent Requirements: COMPETITIVE MINIMUM QUALIFICATIONS: Candidates must have a reachable score on the University at Albany Administrative Assistant 2 Exam List OR Be a current NYS employee and have a current permanent appointment with 1 year of service as an Administrative Assistant 2, or in a title eligible to transfer to Administrative Assistant 2 OR Be a former NYS employee eligible for reinstatement to the title of Administrative Assistant 2 May be filled from a mandatory reemployment list if one is in effect at the time of appointment. Any resumes received that do not meet the above requirements as described will be deemed unqualified. Additional Information: * Applicants must demonstrate an ability to develop inclusive and equitable relationships within our diverse campus community * Applicants must demonstrate an ability to support diversity, equity, access, inclusion, and belonging relative to their role * Visa sponsorship is not available for this position. If you currently need sponsorship or will need it in the future to maintain employment authorization, you do not meet eligibility requirements. Federal law and regulations require notice to all prospective employees regarding crimes that have occurred on campus in the current three year period. Please refer to the following website for the complete Annual Security Report ("Clery Report"): ********************************** Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Office of Employee Relations at ************** or via email at ***************. THE UNIVERSITY AT ALBANY IS AN EO/AA/IRCA/ADA EMPLOYER Application Instructions: Applicants must submit the below documents through the online application process. Accommodations can be provided to applicants who need assistance applying online. * Classified Employment Application Form * Employment and Experience Form * Optional: Resume and/or cover letter may be uploaded as an additional document. Please note that the application and employment forms must still be completed in their entirety. Note: The required forms are included in the online application process, which will be found after clicking "apply now" See the FAQ for using our online system. Please contact us if you need assistance applying through this website. Returning Applicants - Login to your UAlbany Careers Account to check your completed application.

Job Title CURE Office Assistant (Spring 2025) Department Foundations and Social Advocacy Job Description/Duties Position will assist supporting C.U.R.E. scholars through weekly meetings and events. Responsibilities include communication with current students and applicants and general office tasks. Days/Hours Needed 5 hours per week. Various days/times. Campus Location/Bldg. Cornish Hall, Room 1222 Required Qualifications Must be a current SUNY Cortland student. Preferred Qualifications Physical Demands Special Conditions for Eligibility Contact Name(s) & Email(s) Carrie Rood ************************ Salary Grade A-$15.50/hr. Salary 15.50/hr Posting Detail Information Posting Number SA25067 Review Start Date 12/29/2025 Open Date 12/22/2025 Close Date 12/29/2025 Open Until Filled Yes Special Instructions to Applicants While positions may be open and posted here on jobs.cortland.edu until their listed close date, please note that positions may be filled on a rolling basis prior to this date.

HIGHLIGHTS SUNY Geneseo is looking for a new administrative support team member to join the Department of Biology. There are 23 full-time faculty, 3 staff and several part-time faculty. The Department serves around 500 Biology/Biology Adolescent Education majors, as well as large numbers of students in other majors through service and elective courses. In this administrative support role, you will be expected to work with integrity and professionalism while completing your responsibilities, which include: * serving as receptionist * managing the day-to-day operations of the department and the Chair * working with faculty and students regarding schedules * assisting students and faculty with registration issues * assisting with adding new majors/minors and assigning majors to department advisers * keeping the Biology website and email lists current * obtaining and presenting data related to student awards and scholarships and reports * taking minutes at department meetings * coordinating department events * handling all travel paperwork for faculty and students * working with/maintaining State and Foundation budgets * reconciling department credit cards * ordering supplies * supervising work study students SHIFT: Monday through Friday, 8:00 am to 4:15 pm Required Qualifications MINIMUM QUALIFICATIONS You must meet one of the following requirements: Reassignment Requirement: You must have one year of permanent competitive or 55b/c service as an Administrative Assistant 1, SG-11 (formerly Secretary 1, SG-11). Administrative Assistant Trainee 1 Transfer Eligibility Requirement: You must have a current permanent appointment with a minimum of 1 year of service in a position of the same title or transferable title (SG-06 or above). Administrative Assistant Trainee 2 Transfer Eligibility Requirement: You must have successfully completed the 52 weeks of service as an Administrative Assistant Trainee 1 and successfully completed the four core administrative support courses. Administrative Assistant 1 Transfer Eligibility Requirement: You must have one year of service in a clerical title (SG-09 or above) and successfully completed the four core administrative support courses and the four elective administrative support courses, as designated by the agency. Reinstatement Requirement: You must be a former state employee to request reinstatement to the title that was held (or transferable title). Civil Service Canvass Letter: You are reachable on the NYS Civil Service Administrative Assistant Trainee 1 canvass list and received a canvass letter (either mailed or via email). The level of traineeship that you would be hired at is dependent on completed mandatory and elective coursework. NY HELPS: Two years of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration OR Certification (e.g., IAAP Certified Administrative Professional) or associate's degree in office administration, secretarial science, administrative assistance, paralegal, business technology, or office technology substitutes for two years of experience. * If you are eligible for this position by way of the Administrative Assistant traineeship program, your salary will be that of the salary grade of your traineeship level. Applicants must be eligible to work in the United States without a visa sponsorship. Preferred Qualifications PREFERRED QUALIFICATIONS * Experience working in an academic department in a higher education institution * Excellent communication, organization, and customer service skills * Exceptional attention to detail, accuracy, and deadlines * Demonstrated ability to prioritize and manage numerous unanticipated requests * Proficiency in office tools including Word, Excel, and the Google suite. * Familiarity with using the college software systems, including Argos, Banner, EAB Navigate, KnightSource, Wiki, WordPress, and the SUNY portal. * Familiarity with college travel regulations and the college procurement card. * Experience taking minutes at department meetings and summarizing the results. * Experience supervising student workers.

Job Title Outdoor Pursuits: Office Attendant Spring 2026 Department Campus Recreation Office Job Description/Duties Fall 2025 Outdoor Pursuits Staff Attendants (SA1) Positions Available: 1. Outdoor Pursuits Office Attendant Job duties: General duties/responsibilities * Provide good customer service - be attentive, friendly and helpful * Be knowledgeable about the SLC & Outdoor Pursuits facilities and program offerings to be able to confidently provide information to patrons * Enforce Student Life Center & Outdoor Pursuits policies and procedures in a consistent manner * Adhere to the department dress code (polo, athletic wear, etc.) * Always carry radio and use it for work purposes and in a professional manner * Be prepared to respond to emergencies/incidents Address/report problems that you see/encounter to the Building Manager on duty * Arrive on time and only leave when your shift is over * Follow proper procedure to find coverage when unable to attend a scheduled shift * Submit payroll in a timely manner * In the case of emergency, communicate with Graduate Assistant/Assistant Director * Must attend required trainings and meetings throughout the semester * Must be willing to work early morning, late night, and weekend shifts * Complete other duties as assigned Description: Outdoor Pursuits Office Attendant * Assist in registrations for Outdoor Pursuits events * Assist in gear rentals * Assist in gear usage demonstrations * Maintain work area and equipment to ensure safety and cleanliness * Identify and address undesirable or unsafe behavior * Inform supervisor of any customer or safety issues * Implement emergency procedures and provide CPR as needed * Successfully complete staff training * Perform other related duties as assigned Days/Hours Needed * Priority given to those available 2-6pm M-F Campus Location/Bldg. Student Life Center Required Qualifications * Must be a current SUNY Cortland student. * Must hold certification in CPR/AED/First Aid or be willing to become certified within 30 days of hire * Ability to lift up to 50 pounds Preferred Qualifications Physical Demands Special Conditions for Eligibility Contact Name(s) & Email(s) **************************** Salary Grade A-$15.50/hr. Salary 15.5 Posting Detail Information Posting Number SA25065 Review Start Date Open Date 12/22/2025 Close Date 01/25/2026 Open Until Filled No Special Instructions to Applicants While positions may be open and posted here on jobs.cortland.edu until their listed close date, please note positions may be filled on a rolling basis prior to this date.

HIGHLIGHTS The SUNY Geneseo Facilities Department is looking for a reliable and dedicated individual to join our team as a Plant Utilities Assistant. As a Plant Utilities Assistant, you'll be responsible for: * assisting in the operation, maintenance and repair of mechanical, electrical and control equipment providing heat, hot water, ventilation and air conditioning * maintaining and repairing boilers, pumps, controls, other power plant auxiliary equipment, and electrical and mechanical stationary equipment * occasionally supervising Plant Utilities Helpers and Maintenance Helpers in performing routine manual labor and equipment inspections This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS). For the duration of the NY HELPS Program, this title maybe filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified. Required Qualifications MINIMUM QUALIFICATIONS On or before the date of submitting your application, you must have ONE or more of the qualifications listed below: 1. Graduate of heating, HVAC, ventilation, air conditioning, and refrigeration apprenticeship program from the U.S. Air Force; 2. Must have been an enlisted machinery technician (MK) with the U.S. Coast Guard OR possession of a certificate as a Marine Engineer issued by the U.S. Coast Guard; 3. Must have been an enlisted power generation equipment repairer with the U.S. Army; 4. Must have been an enlisted gas turbine systems technician, submarine nuclear propulsion plant operator reactor control, utilities man, machinist mate, or engineman with the U.S. Navy; 5. Must have a Merchant Mariner's Document (MMD) and have been a qualified member of the engine department (QMED) as an oiler, fireman/water tender, refrigerating engineer, or engineman with the U.S. Merchant Marine; 6. Completion of a New York State Department of Labor registered apprenticeship program for stationary engineers, plant maintenance (plumber/steamfitter), HVAC Mechanic or plant maintenance (refrigeration/AC) (See Note #1); 7. Possession of a High-Pressure Boiler Operating Engineer License or Stationary Engineer License; 8. A bachelor's degree in Facilities Engineering, Mechanical Engineering, Electrical Engineering, or Marine Engineering; 9. An associate's degree in HVAC; 10. One year of full-time hands-on experience in the maintenance and operation of commercial, industrial, institutional facility, computer applications of digital energy platforms and building analytics and/or performing diagnosis, repair of HVAC systems or boilers or auxiliary equipment; 11. One year of full-time hands-on experience in a residential setting performing diagnosis, operation, maintenance repair of HVAC systems or boilers or auxiliary equipment; 12. Completion of an HVAC certificate or diploma from a BOCES program (440 hours) OR completion of an approved certificate in HVAC, electrical, refrigeration, boiler operations, and maintenance, or plumbing from an accredited technical school or technology college (See Note #2). 13. Current, permanent appointment in a Plant Utilities Assistant, SG-09 classified position Applicants must be eligible to work in the United States without a visa sponsorship. Preferred Qualifications DEPARTMENT OPERATING NEEDS * Ability to climb, stoop and do moderately heavy labor and lifting (a minimum of 50 pounds) * Possession of a valid NYS driver's license * Ability to understand and follow instructions, and read, write and communicate * Record of dependability and past work performance, including a satisfactory time and attendance record. * Possession of computer skills adequate to work with computerized maintenance management systems

SUNY Oneonta is developing a pool of candidates for Office Assistant 1 roles on campus. Office Assistant 1 is a NYS Classified Civil Service title. As an entry level title, candidates without New York State classified work experience may obtain an Office Assistant 1 role prior to taking a NYS Civil Service exam for the title. Applicants to the Office Assistant 1 pool may be contacted as vacancies arise. Office Assistants perform a variety of administrative/clerical duties to support the efficient functioning of various departments on campus. Duties include but are not limited to: performing data entry; keyboarding and other document preparation; mail, supply ordering, and inventory functions; answering telephones; completing forms; copying/scanning documents, assisting visitors; and creating or assisting in the preparation of reports. Annual Salary (Provisional appointment): $35,177. SUNY offers a comprehensive benefits package including health insurance, retirement, and paid time off. View more benefits information at: ****************************** Hourly Rate (Temporary appointments): $16.85 / hour. Visa sponsorship is not available for this position. Requirements: A "provisional appointment" means that the appointment will be temporary until the employee takes and passes an appropriate civil service examination. Candidates who accept a provisional appointment must take the next Civil Service examination being offered for this title and be reachable on the resulting eligible list in order to be considered for permanent appointment to the position. Candidates may be required to complete a typing proficiency test to be considered for a position. This test can be given at SUNY Oneonta's Human Resources office. Additional Information: SUNY Oneonta enrolls about 5,500 students who pursue bachelor's or master's degrees or certificates in one of 70-plus academic programs. Known as an exemplary residential campus that values inclusion, service and sustainability, SUNY Oneonta is a nurturing community where students grow intellectually, thrive socially, and live purposefully. The university is located in the City of Oneonta, nestled in the northern foothills of the Catskill Mountains about a four-hour drive from New York City, Boston, and Philadelphia. With a population just shy of 14,000, Oneonta is one of the 20 Most Picturesque Small Towns in America, according to Microsoft News. The natural beauty of the region is breathtaking year-round. Each season offers outdoor activities such as hiking, biking, boating, swimming, and skiing. Employees give SUNY Oneonta high marks for work/life balance, management, and culture. The university's indeed.com rating is 4.4, with one recent review noting that the people are what make SUNY Oneonta so special. Application Instructions: To apply online go to: *************************************************************** Applicants must upload a resume and provide contact information for three professional references. Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the NYS Office of Employee Relations at ************** or via email at ***************. SUNY Oneonta values a diverse university community. Please visit our website on diversity at: *********************************** Moreover, the University is an Equal Opportunity/Affirmative Action employer. Women, persons of color, persons with disabilities, and protected veterans are encouraged to apply.

Budget Title Administrative Assistant 1 (NY HELPS) Campus Title Administrative Assistant 1 School/Division Student Affairs, Division of Department Multicultural Life Office Staff Sub-Type Staff & Administration Salary Level SG011 Salary Range $40,391-$47,695 Salary Determination Starting salary rates are based on multiples factors which may include the position's major responsibilities, the applicant's background including education, work experience, and key competencies, the university's strategic priorities, internal peer equity and external market analyses, applicable federal, state, and local laws and negotiated labor contracts. Position Effort Full-Time If Part-Time, enter FTE: Is this a temporary position? No If Temporary, enter End Date: Position Summary Provide administrative support to the Director and Assistant Directors of the Multicultural Life and Diversity Office (MLDO.) Watch to learn more about careers at SUNY Cortland: ******************************************* What makes SUNY Cortland a great place to work? * Our positions provide predictable salary progressions, and many offer permanency. * Generous benefits include health, dental, and vision insurance, various retirement program options, flexible spending and dependent care accounts, long term disability and tuition reimbursement. * SUNY Cortland prioritizes work-life balance and well-being in all forms. The university's state-of-the-art Student Life Center is free for employees to use, with membership options for families. SUNY Cortland's Child Care Center welcomes the children of employees and community members, as space allows. Alternate work schedules are available with a supervisor's approval. * Professional development opportunities exist through training, continuing education programs, tuition reimbursement and conference travel, based on funding. * Cortland County and surrounding areas offer easy access to arts, entertainment, outdoor recreation and much more. Experience Cortland dives deep into the region's offerings. Major Responsibilities Administrative Support * Serve as first point of contact for the office. * Answer phone calls and give information to callers, take messages, and transfer calls to appropriate individuals. * Greet in-person visitors or callers and handle their inquiries; or direct them to the appropriate person. * Open, read, route, and distribute incoming mail and email for ******************************* or other materials and answers routine inquiries. * Prepare and mail all outgoing correspondence from the office. * Set up and manage paper and electronic filing systems. * Maintain professional staff calendars. * Schedule and confirm appointments and room reservations for meetings. * Save copies of various documents, either digitally or in hard copy; file them appropriately and distribute them to relevant staff. Budget and Financial Transactions * Assist Director with office budget and financial transactions. * Organize transactions in an excel document to make sure we are staying within budget for specific programs, initiatives, supplies, etc. * Submit paperwork for financial transactions, including orders for giveaways, office supplies, technology, and program-related materials. * Create and submit travel expense reports for staff. * Order and distribute supplies. Program Support * Assist in preparing, advertising, and coordinating logistical components of programming. * Create and monitor registration forms for programs and events. A few examples include the Kente Celebration, Conference and Ally Development Workshops, etc. * Maintain event calendars and reserve rooms needed. * Send out campus communication to advertise upcoming programming. * Create event materials such as invitations, nametags, programs, etc. * Prepare necessary handouts for upcoming programs. Work Study Student Support * Help supervise work study students. * Collaborate with the MLDO professional staff to create tasks for the work study students. * Keep track of the work study students' hours worked and approve their time sheets. Functional and Supervisory Relationships Position will report directly to the Director of MLDO. Required Qualifications Appointment to this position could be a permanent competitive appointment or a permanent non-competitive appointment. 1. Permanent Competitive Appointment Options: Eligible List Appointment: Candidates must be reachable on the Civil Service eligible list for this title. If you are on the Civil Service eligible list for this title, you may receive a canvass letter via email. You must record your response via NY.gov and follow instructions in the canvass email. Section 70.1 Transfer to Administrative Assistant 1, SG 11: Candidates must have one year of permanent competitive or 55b/c service in a title SG-09 or above deemed eligible for transfer under Section 70.1 of the Civil Service Law AND completion of all mandatory and elective core coursework through the NYS CSEA Partnership website. Section 70.1 Transfer to Administrative Assistant Trainee 1, SG 8: Candidates must have one year of permanent competitive or 55b/c service in a title SG-06 or above deemed eligible for transfer under Section 70.1 of the Civil Service Law. Section 70.1 Transfer to Administrative Assistant Trainee 2, SG 10: Candidates must have one year of permanent competitive or 55b/c service in a title SG-08 or above deemed eligible for transfer under Section 70.1 of the Civil Service Law AND completion of all mandatory core coursework. For information regarding the transfer options of your current title, please visit the Civil Service Career Mobility Office Website: *********************************************************************** For information regarding the Administrative Assistant Traineeship mandatory and elective coursework, please visit the NYS & CSEA Partnership website: ******************************************************************* Candidates appointed at the trainee level will be required to successfully complete the traineeship to advance to the full performance level title and salary. * $40,391 (Trainee 1- NS equated to SG-8) * $45,081 (Trainee 2- NS equated to SG-10) * $47,695 (Full Performance level SG-11) 2. Non-Competitive Appointment Option: This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS). For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At a future date (within one year of permanent appointment), employees hired under NY HELPS will have their non-competitive status converted to competitive status, without having to compete in an examination. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified. NON-COMPETITIVE QUALIFICATIONS- To be considered for appointment through NY HELPS, or 55 b/c, candidates must meet the open-competitive minimum qualifications for this position. This position may be designated 55 b/c and is subject to verification of applicant eligibility. The qualifications are: Administrative Assistant Trainee 1 (NS Salary Grade 8 $40,391): Six months of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration. Upon satisfactory completion of all mandatory core coursework as a Trainee 1, you will automatically advance to Trainee 2. Administrative Assistant Trainee 2 (NS Salary Grade 10 $45,081): One year of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration. Upon satisfactory completion of all mandatory and elective core coursework, you will advance to the full level of this title without further examination. Administrative Assistant 1, Salary Grade 11 $47,695: Two years of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration. You must also complete all mandatory and elective core coursework. Substitution: Certification (e.g., IAAP Certified Administrative Professional) or associate's degree* in office administration, secretarial science, administrative assistance, paralegal, business technology, or office technology substitutes for two years of experience. Preferred Qualifications Knowledge, Skills & Abilities About the University A top public university of approximately 6,600 students located in the geographic center of New York State, SUNY Cortland provides accessible, affordable education to students from across the U.S. body. One of 13 comprehensive universities in the State University of New York system, SUNY Cortland prides itself on its rigorous undergraduate and graduate programs in the liberal arts, sciences, education, and professional studies. For more than 150 years, SUNY Cortland has provided unmistakable value for students seeking a well-rounded academic, athletic, and social experience. The University ranks among the top campuses in the nation on Money magazine's "Best Colleges for Your Money List," fields a powerhouse Division III athletics program and boasts an impressive network of alumni making a difference in education, business, government, fitness, medicine and many other fields. EEO Statement The State University of New York at Cortland is an Affirmative Action/Equal Employment Opportunity/Americans with Disabilities Act (AA/EEO/ADA) employer. The university actively seeks applications from women, veterans, individuals with a disability, members of underrepresented groups or anyone that would enrich the diversity of the university. Job Close Date 01/23/2026 Posting Detail Information Posting Number S25071 Review Start Date Open Until Filled Yes Quick Link for Direct Access to Posting **************************************** Special Instructions Special Instructions to Applicant Special Instructions to Applicant