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Stenographer skills for your resume and career

Updated January 8, 2025

2 min read

Below we've compiled a list of the most critical stenographer skills. We ranked the top skills for stenographers based on the percentage of resumes they appeared on. For example, 37.0% of stenographer resumes contained dictation as a skill. Continue reading to find out what skills a stenographer needs to be successful in the workplace.

15 stenographer skills for your resume and career

1. Dictation

Here's how stenographers use dictation:

Record and transcribe oral dictation through shorthand for Division Manager, Agency Attorney, Deputy Director and Fire Marshal.
Typed legal correspondences from dictation via headset to attorneys and law firms, 1993 Received Top Gun Award

2. Payroll Functions

Here's how stenographers use payroll functions:

Prepare payroll functions as lead worker over support staff.

3. Proofread

Proofreading simply carefully checking your text for possible errors like typographical errors or mistakes in grammar, style, and spelling before it can be published or shared. This is generally known as the very last stage of any writing process when you need to fix minor spelling and punctuation mistakes, typos, formatting issues,

and inconsistencies.

Here's how stenographers use proofread:

Dictated, transcribed and proofread meeting minutes for the Jicarilla Apache Council from council meetings held.
Computed, recorded, and proofread data, records and reports.

4. Word Processing

Here's how stenographers use word processing:

Provided accurate and timely transcription and word processing to the Risk team.
Provided word processing, stenography, reproduction, and email retrieval.

5. Telephone Calls

Telephone calls are a communication means through which a caller is connected to the called party. The call is done through a telecommunications device called a telephone. The caller can use a landline, mobile phone, or satellite phone to make the call.

Here's how stenographers use telephone calls:

Provided exceptional customer service with telephone calls to the Federal Reserve Banks and other financial institutions
Answered telephone calls and e-mails typed paper correspondence and maintained appointment schedule.

6. Meeting Minutes

Here's how stenographers use meeting minutes:

Assisted Tribal Secretary in transcription of previous years meeting minutes.
Maintained meeting minutes and distribution of minutes for the compliance manager.

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7. Travel Arrangements

Here's how stenographers use travel arrangements:

Handled conference and travel arrangements.
Handle domestic travel arrangements for both executives to include air, land and hotel accommodations.

8. Computer Programs

A computer program is a set of instructions that can be executed by a computer to perform an operation or task. Computer programs are devised by computer programmers in a programming language. Everything a computer does is through a computer program.

Here's how stenographers use computer programs:

Train other administrative staff members on office procedures, computer programs and filing systems.
Assist all levels of staff with the operation of computer programs.

9. Medical Terminology

Here's how stenographers use medical terminology:

Review and edit transcribed reports and dictated material for spelling, grammar, clarity, consistency, and proper medical terminology.

10. Statistical Reports

Here's how stenographers use statistical reports:

Prepared five large statistical reports monthly that was used by over 200 employees.
Typed letters, memos, statistical reports, polygraph exams, etc.

11. Scheduling Appointments

Scheduling appointments is the practice of finding a free slot with the person(s) you want to meet. The process of scheduling appointments involves finding mutually free time, negotiating follow-ups, sending reminders, and creating new appointments. Scheduling appointments is important to ensure that the timings of consecutive meetings do not clash with each other.

Here's how stenographers use scheduling appointments:

Operated the counseling/guidance help desk, taking direct phone calls and scheduling appointments for the counseling department.
Handled large volume calls, providing information, taking messages,scheduling appointments, and forward calls.

12. Office Equipment

Here's how stenographers use office equipment:

Ordered materials/supplies along with office equipment.

13. PowerPoint

Here's how stenographers use powerpoint:

Compiled information, prepared PowerPoint presentations for reporting of compliance team metrics to executive management.
Created and modified monthly departmental spreadsheets and PowerPoint presentations.

14. Administrative Functions

Administrative Functions all revolve around planning and managing business operations. Administrators engage in the planning and execution of different business objectives, implementing workplace policies, and organizing resources efficiently. Every action that is a step towards the business's goals is covered by Administrative Functions.

Here's how stenographers use administrative functions:

Analyzed and prepared all reporting to National Operations Manager * Assisted National Support staff with administrative functions as needed.
Assisted with all administrative functions: Copied, Faxed, Filed, Scanned, Switchboards.

15. Form Letters

Here's how stenographers use form letters:

Prepared and typed correspondence, form letters, and documents, stencils and rough draft materials.

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What skills help Stenographers find jobs?

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List of stenographer skills to add to your resume

The most important skills for a stenographer resume and required skills for a stenographer to have include:

Dictation
Payroll Functions
Proofread
Word Processing
Telephone Calls
Meeting Minutes

Travel Arrangements
Computer Programs
Medical Terminology
Statistical Reports
Scheduling Appointments
Office Equipment

PowerPoint
Administrative Functions
Form Letters
Legal Proceedings

Updated January 8, 2025

Zippia Team

Editorial Staff

The Zippia Research Team has spent countless hours reviewing resumes, job postings, and government data to determine what goes into getting a job in each phase of life. Professional writers and data scientists comprise the Zippia Research Team.

Updated January 8, 2025

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