How to hire a student accounts manager

How to hire a student accounts manager, step by step

Here's a step-by-step student accounts manager hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write a student accounts manager job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new student accounts manager
• Step 8: Go through the hiring process checklist

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1. Identify your hiring needs

   First, determine the employments status of the student accounts manager you need to hire. Certain student accounts manager roles might require a full-time employee, whereas others can be done by part-time workers or contractors.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   Hiring the perfect student accounts manager also involves considering the ideal background you'd like them to have. Depending on what industry or field they have experience in, they'll bring different skills to the job. It's also important to consider what levels of seniority and education the job requires and what kind of salary such a candidate would likely demand.

   This list presents student accounts manager salaries for various positions.

   Type of Student Accounts Manager	Description	Hourly rate
   Student Accounts Manager	Sales managers direct organizations' sales teams. They set sales goals, analyze data, and develop training programs for organizations’ sales representatives.	$14-33
   Account Development Manager	An account development manager's responsibilities revolve around securing and reaching sales targets, creating business plans, developing strategies, and building positive relationships with clients. They must also reach out to clients through calls and correspondence, offer products and services, and address any issues and concerns, resolving them promptly and efficiently... Show more	$20-57
   Accounts Receivable Manager	An accounts receivable manager is responsible for overseeing the financial matters in a business or company, focusing on the generated sales and income. Moreover, they are also responsible for maintaining an accurate and efficient collection of payments, conducting research and analysis, and supervising the workforce, striving to meet all the goals within the allotted time... Show more	$20-54

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Financial Aid
   • Student Accounts
   • Customer Service
   • Student Loans
   • Credit Card Payments
   • General Ledger
   • Student Payments
   • Delinquent Accounts
   • Bank Deposits
   • Payment Arrangements
   • Payroll
   • Journal Entries
   • Account Balances
   • Financial Reports

   Check all skills

   Responsibilities:

   • Manage financial accounts for all livestock centers and slaughter facilities, including payroll of all student and graduate assistants employ.
   • Manage all financial reporting, accounts receivable, general ledgers and reconciliations.
   • Accomplish, results-orient professional with a strong background in TABS3 management and QuickBooks utilization.
   • Perform accounting functions including journal entries, reconciliations, monthly and annually financial reporting.
   • Assist client's with completion of their FAFSA application for college.
   • Verify payroll for mathematical accuracy and proper pay code usage.

3. Make a budget

   Including a salary range in your student accounts manager job description is a great way to entice the best and brightest candidates. A student accounts manager salary can vary based on several factors:

   • Location. For example, student accounts managers' average salary in oklahoma is 38% less than in michigan.
   • Seniority. Entry-level student accounts managers earn 56% less than senior-level student accounts managers.
   • Certifications. A student accounts manager with a few certifications under their belt will likely demand a higher salary.
   • Company. Working for a prestigious company or an exciting start-up can make a huge difference in a student accounts manager's salary.

   Average student accounts manager salary

   $47,288yearly

   $22.73 hourly rate

   ---

   Entry-level student accounts manager salary

   $31,000 yearly salary

   Updated December 18, 2025

4. Writing a student accounts manager job description

   A good student accounts manager job description should include a few things:

   • Summary of the role
   • List of responsibilities
   • Required skills and experience

   Including a salary range and the first name of the hiring manager is also appreciated by candidates. Here's an example of a student accounts manager job description:

   Student accounts manager job description example

   Additional Information
   
   The Faculty of Arts and Sciences will not provide visa sponsorship for this position.
   
   A cover letter is highly encouraged for consideration
   
   The Division of Continuing Education (DCE) comprises several entities serving approximately 30,000 students annually. The Harvard Extension School, the Harvard Summer School, the Harvard Professional Development Programs and the Harvard Institute for Learning in Retirement allow Harvard to serve the learning needs of students across their life. For more than a century, Harvard Extension School has made Harvard faculty and teaching accessible to a diverse community of local, national, and international students. Harvard Extension School enrolls approximately 17,000 students per year in approximately 46 graduate and undergraduate liberal arts and professional fields. More than 1,500 open enrollment courses are offered year-round with over 600 available online are offered at affordable prices to our communities across the world. Harvard Summer School offers approximately 450 courses on the Harvard Campus to 11,000 secondary school, college and adult learners and more than 30 international study abroad programs for up to 600 students each summer. The Division also includes the Harvard Institute for Learning in Retirement with approximately 550 active members and Harvard Professional Development Programs offering nearly 100 short noncredit programs to more than 3,000 participants annually.
   
   All formal offers will be made by FAS Human Resources.
   
   Harvard offers an outstanding benefits package including:
   
   Time Off: 3 - 4 weeks paid vacation, paid holiday break, 12 paid sick days, 11.5 paid holidays, and 3 paid personal days per year; prorated for part-time employees
   
   Medical/Dental/Vision: We offer a variety of excellent medical plans, dental & vision plans, all coverage begins as of your start date.
   
   Retirement: University-funded retirement plan with full vesting after 3 years of service.
   
   Tuition Assistance Program: Competitive tuition assistance program, $40 per class at the Harvard Extension School and discounted options through participating Harvard grad schools.
   
   Transportation: Harvard offers a 50% discounted MBTA pass as well as additional options to assist employees in their daily commute.
   
   Wellness options: Harvard offers programs and classes at little or no cost, including stress management, massages, nutrition, meditation and complimentary health services.
   
   Harvard access to athletic facilities, libraries, campus events and many discounts throughout metro Boston.
   
   Basic Qualifications
   
   * Bachelor's degree or equivalent work experience required
   * Minimum of 3 years' relevant work experience
   
   Position Description
   
   Reporting to the Assistant Director of Student Financial Services (SFS), the Accounts Manager is responsible for the team leadership, supervision, and management of four front-line team members, supporting the day-to-day customer service needs and student interactions; acts as a liaison for the team with other Division of Continuing Education (DCE), University-wide departments, and outside constituents as needed. The Accounts Manager acts as an information resource for a high volume of student-related confidential financial account (AR) and financial aid inquiries.
   
   Other duties and responsibilities include:
   
   * Communicate with and update staff on School policy, Federal and State regulations, and other necessary compliance policies including those for PCI (credit card industry), FERPA, and Title IV funding.
   * Serve as first point of contact for escalation of student issues. Make decisions on how to problem-solve to ensure a balance of policy and regulation compliance with student satisfaction, implementing them fairly and equitably; manage and track student satisfaction and report to Assistant Director.
   * Work closely with the Assistant Director to evaluate and create necessary workflow changes due to new business practices/policies around new technology, such as Salesforce and Confluence.
   * First point of contact on special registrations for DCE's new initiatives/special partnerships - encompassing approximately 45 different nonstandard processes and relationships with internal and external stakeholders. Perform complex bursar and registration functions using Banner Student Information System (SIS) and online payment applications.
   * Supervise the creation and maintenance of frontline policies and procedures, and best practices. Regularly assess and make recommendations to the Assistant Director to improve operational procedures/protocols/workflows and student interactions.
   * Support the Assistant Director and Financial Administrator in testing and quality assurance for SFS functions in Banner SIS and student online portal (MyDCE). Create tests cases and coordinate and maintain up-to-date testing log in collaboration with the Financial Administrator.
   * Support the Assistant Director in researching and responding to escalated IRS form 1098-T inquiries.
   * Special projects as needed.

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5. Post your job

   There are a few common ways to find student accounts managers for your business:

   • Promoting internally or recruiting from your existing workforce.
   • Ask for referrals from friends, family members, and current employees.
   • Attend job fairs at local colleges to meet candidates with the right educational background.
   • Use social media platforms like LinkedIn, Facebook, and Twitter to recruit passive job-seekers.

   Post your job online:

   • Post your student accounts manager job on Zippia to find and recruit student accounts manager candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   To successfully recruit student accounts managers, your first interview needs to engage with candidates to learn about their interest in the role and experience in the field. You can go into more detail about the company, the role, and the responsibilities during follow-up interviews.

   You should also ask about candidates' unique skills and talents to see if they match the ideal candidate profile you developed earlier. Candidates good enough for the next step can complete the technical interview.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new student accounts manager

   Once you've found the student accounts manager candidate you'd like to hire, it's time to write an offer letter. This should include an explicit job offer that includes the salary and the details of any other perks. Qualified candidates might be looking at multiple positions, so your offer must be competitive if you like the candidate. Also, be prepared for a negotiation stage, as candidates may way want to tweak the details of your initial offer. Once you've settled on these details, you can draft a contract to formalize your agreement.

   It's also good etiquette to follow up with applicants who don't get the job by sending them an email letting them know that the position has been filled.

   To prepare for the new student accounts manager first day, you should share an onboarding schedule with them that covers their first period on the job. You should also quickly complete any necessary paperwork, such as employee action forms and onboarding documents like I-9, benefits enrollment, and federal and state tax forms. Finally, Human Resources must ensure a new employee file is created for internal record keeping.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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