Student manager job description

Administration/Manager


Date Posted:

8/8/2022


Location:

Administration Center - Allentown, PA
Manager - Student Registrar
Salary Range: $64,240 - $89,937

Qualifications


High School Diploma with relevant experience Bachelor of education, business administration, public administration, or a related field. Three or more years of progressive experience in the field of school administration, record keeping, or a related field. Extensive knowledge of accountability rules and regulations for student records. Satisfactory work record & criminal/child abuse clearances (Acts 34, Act 114, and 151) Such additional modifications or alternatives to the above qualifications as the board or superintendent may determine appropriate and acceptable

Note: To perform this job successfully, the individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Summary

Provide uniformity and consistency in the collection, maintenance, and interpretation of student record information. The ideal candidate will evaluate and decipher unique transcripts of new/incoming/returning students, serving as a source of information to students, parents, and staff regarding course and graduation credits. This is an opportunity for a talented individual to have a direct impact on district-wide improvement efforts through data management.


Essential Duties and Responsibilities:
Manage the day-to-day operations of the Student Registrar Division to maintain and verify accurate student data and records. Coordinate the development and implementation of systems to collect, store, retrieve, and report student records. Oversee and maintain the district's student records. Maintain accurate data and information for the district to meet local, state, and federal policies and mandates. Supervise the transcription process by training all District student record team members and coherently provide feedback and support consistently throughout the year to campuses. Communicate final decisions to campuses on student records when questions arise regarding compliance and transcription. Oversee the district-wide transcription process of student records from entry to exit and make decisions in a timely manner to ensure students enter appropriate courses and grade levels. Respond to requests for District-archived transcripts, report cards, history of school attendance, etc. at the district level. 6. Monitor student records to ensure compliance with academic regulations and program requirements for graduation. Develop training models and train school student record team members. Create, maintain, and provide recommendations for an Academic Procedures Manual and a Registrar's/Records Office Procedure Manual. Ensure the graduation date is on printed transcripts. Evaluate international transcripts and serves as a direct resource to employees, parents, and other education institutions to convey appropriate transcript evaluation. Scan previous graduate transcripts for District. Assist in transferring records between schools within the District and between other school districts. Collaborate with campus staff to ensure the maintenance of student records, the posting of nontraditional credits, and the evaluation of transfer transcripts for out-of-state and international students. Implement and maintain electronic filing of student records through relevant software. Research and implement federal and state laws, regulations, and District policies, guidelines, and procedures as applicable. Assist in coordinating various registration efforts, special projects, programs, and events with various department stakeholders. Represent the District at selected registrar conferences, counseling clerk conferences, and meetings as directed. Summarize and/or verify data and information for compliance reporting. Provide input to various manuals and training publications within area of responsibility. Perform other duties and assumes other responsibilities as assigned or delegated by the Assistant to the Superintendent/Chief Culture, Equity, and Advancement Officer.


SUPERVISORY RESPONSIBILITIES


Directly supervise Office and technology team members. Responsibilities include interviewing, recommending hiring, and training employees; planning and coordinating work; appraising performance; rewarding and disciplining staff; addressing complaints, and resolving problems. Performs supervisory responsibilities in accordance with the district's policies and applicable laws.

The Jabs Student Success Coordinator will be an integral part of the Jabs Student Services team and will work closely with the Graduate Program Directors, college staff members and campus partners to provide critical support to Jabs students, faculty, and staff. The position focuses on supporting the life cycle of Jabs graduate students, but also offers a wide range of leadership, management and planning for College events, retention, engagement and academic programing, communications, and other special initiatives and projects as needed.
Duties and Responsibilities
Support graduate student education:
Provide administrative support to Jabs graduate program directors.
Serve as a liaison between the MSU Graduate School, Jabs graduate program directors and the Jabs administrative team.
Plan, develop and implement recruiting strategies for Jabs graduate programs (e.g., attending recruiting fairs, responding to inquiries from prospective students, build MSU undergraduate pipelines, etc.)
Lead cyclical graduate program processes such as admission application processing, scheduling of interviews, and submission of programs of study, petitions to reserve, applications for graduation.
Assist graduate program directors with GTA application process, accounting GTA tutor placement, and tutoring center.
Assist with advising and course registration for graduate students as needed.
Lead, plan and execute graduate student events and programs (e.g., MPAc Professionalism Day, graduation celebration, etc.).
Work closely and responsively with faculty, advisors, and staff to coordinate efforts to support graduate students, including referring graduate students to appropriate resources, building culture, developing new programming and initiatives, etc.
Actively work to build relationships with the Bozeman business community and beyond to build brand awareness, and internship and job opportunities for our graduate students.

General student & college support:
Lead in the planning, execution, and evaluation of many college-wide events.
Manage Jabs retention and student engagement initiatives including leading development of new programs, and execution of existing programs.
Coordinate with University Communications to share information and engage in the process of promoting Jabs, our events, students, faculty, and programs.
Serve as a collaborative Jabs team member including supporting other Jabs programs as needed, meeting with prospective students, reception desk coverage, and other duties as assigned.

Required Qualifications - Experience, Education, Knowledge & Skills

Bachelor's degree in a relevant field with experience working with college students in an academic or student support setting, or an equivalent combination of education and/or experience.
Excellent organizational, communication and time management skills.
Demonstrated competence using personal computers and software; including word processing, spreadsheets, electronic calendars and email. Microsoft Office Suite is preferred.
Experience building and sustaining effective professional and courteous interpersonal relationships with diverse internal and external clientele.

Preferred Qualifications - Experience, Education, Knowledge & Skills

Experience with graduate education, student recruitment, retention, advising, and/or student success efforts in a higher education setting.
Experience working with enrollment and degree auditing software, such as DegreeWorks, CatCourse, Banner, MyInfo and/or relational database
Knowledge of MSU student related policies and procedures.

The Successful Candidate Will

Possess strong interpersonal skills and enthusiasm to work with and guide students as they discover and attain their academic and life goals.
Have the ability to represent Jabs and MSU in a professional and courteous manner, including creating positive rapport and strong working relationships with colleagues throughout the MSU community, to include administrators, faculty, staff, other professional advisors and student support professionals.
Possess strong written and oral communication skills, the ability to communicate effectively with diverse populations, and the ability to articulate detailed information and policies to a wide variety of constituents.
Have the ability to manage sensitive and confidential situations and information appropriately.
Have competence organizing and prioritizing multiple work assignments with a high degree of accuracy and close attention to detail while meeting deadlines and exercising sound judgment and adaptability to changing priorities.
Will be a team player, flexible thinker and possess a positive attitude, initiative, sound judgement, excellent decision-making, and problem-solving skills.

Position Special Requirements/Additional Information
This job description should not be construed as an exhaustive statement of duties, responsibilities or requirements, but a general description of the job. Nothing contained herein restricts Montana State University's rights to assign or reassign duties and responsibilities to this job at any time.

Physical Demands
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations. The requirements listed above are representative of the knowledge, skill, and/or ability required.

This position has supervisory duties?
No

* Work type: Full Time
* School/Department: Dept of Electrical Engineering
* Grade: Grade 12
* Categories: Stdnt Affairs/Educational Admn
* Job Type: Officer of Administration
* Bargaining Unit:
* Regular/Temporary: Regular
* End Date if Temporary:
* Hours Per Week: 35
* Salary Range:

Position Summary

Reporting to the Director of Student Affairs, the Senior Student Affairs Manager serves as the primary point of contact for assigned Electrical Engineering students, including undergraduate and graduate students, managing all aspects of the academic issues pertaining to the assigned student population.

The Senior Student Affairs Manager is responsible with ensuring an outstanding educational experience and building a strong sense of community by working with the students as a whole, and with individual groups as assigned by the Director. The Senior Student Affairs Manager provides leadership for their assigned student constituents in the delivery of student services and activities, manages and tracks student progress, advises students, and processes student clearance. Among these duties will be to support student life activities: liaise with ISSO for student visa issues; liaise with student housing, disability services, and health services to support those student populations; and support the Director with the planning and execution of student activities and events.

Responsibilities

* 25% Manages student registration and other student affairs processes for the Department. Provides reporting and analysis from the University's systems on enrollment, registration, and course data, using student information systems (SIS) to update registration and admissions fields. Creates, analyzes, and utilizes student information databases, and maintains student records, information, and lists.

* 25% Advises students on various aspects of their studies, including general degree requirements and courses, and refers them to faculty advisors regarding electives and career-related inquiries. Meets with individual students, responds to emails and phone inquiries. Serves as the Department's student-ISSO liaison for international student populations. Works with CPO on curricular practical training (CPT), optional practical training (OPT) as needed to enhance international student academic experience.

* 20% Works with academic and administrative representatives to address student issues, such as graduation clearances, Drop/Add guidance, and related academic life inquiries. Manages and monitors student progress and performs preliminary graduation clearance. Interact with various university units such as the Registrar, Graduate Student Services, and Career Services, as well as with Disability Services (to hire tutors, communicate with faculty, handles access issues) and Health Services (immunization verification process, insurance issues).

* 10% Orchestrates and executes all academics-themed student programs, events, workshops, and academic student outreach/communication. These include but are not limited to study breaks, information sessions, student groups advising, orientation academic workshops, and other student initiatives.

* 10% Manages and distributes communications to proactively inform students of Departmental schedules, policies, procedures, and other notices, and provides timely responses to inquiries and requests, representing the Electrical Engineering Administration. Solicits student feedback and monitors class dynamics.

* 10% Performs other duties as assigned.

Minimum Qualifications

* Bachelor's degree and/or its equivalent required. Minimum 3-5 years of related experience in student affairs at the college level.

* Strong computer and information technology skills are required to deliver, monitor, and evaluate programs and services for students. Ability to utilize modern communication and collaboration platforms to gather, track and process data and compile reports and to communicate effectively with student populations.

* Strong ability to work collaboratively with students, faculty, staff, and senior administrators.

* The ability to exercise discretion and judgment in sensitive and confidential matters is a must.

* Must have excellent planning and organizational skills, and the ability to work with changing priorities and multiple projects in a high volume environment.

* Excellent interpersonal, oral, and exemplary written communication skills are necessary.

* Commitment to diversity and multiculturalism, and the ability to work with a diverse student body, faculty, and administrators.

* Commensurate with experience.

Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.

Applications open: Oct 14 2022 Eastern Daylight Time Applications close:

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