Top Student Office Assistant Skills

Below we've compiled a list of the most important skills for a Student Office Assistant. We ranked the top skills based on the percentage of Student Office Assistant resumes they appeared on. For example, 9.4% of Student Office Assistant resumes contained Phone Calls as a skill. Let's find out what skills a Student Office Assistant actually needs in order to be successful in the workplace.

The six most common skills found on Student Office Assistant resumes in 2020. Read below to see the full list.

1. Phone Calls

high Demand
Here's how Phone Calls is used in Student Office Assistant jobs:
  • Typed student evaluations and presented them to faculty Shredding Department mail distribution Answered phone calls
  • Responded respectfully and appropriately to incoming phone calls from students.
  • Filed paperwork-Assisted students and visitors-Answered phone calls-Faxed paperwork
  • Perform clerical tasks for office staff by maintaining files, creating documents, assisting with data entry, making phone calls.
  • Answered and returned any phone calls or voice messages while following all guidelines set forth for customer interaction during business hours.
  • Assisted administration with answering phone calls, filling, admission mail pickup/drop off, preparing admission portfolios/materials, and other office activities
  • Completed projects for Admission counselors, respond to emails, answered phone calls, greeted visitors, and welcomed perspective students.
  • Performed secretarial duties directed by my supervisor such as copying, printing, filing, typing, and answering phone calls.
  • Answered phone calls and log messages, respond to inquiries and provided clerical and secretarial support to office staff and management.
  • Completed general office duties such as making phone calls, organizing/maintaining files and data entry to the university data base.
  • Answer phone calls, take messages, and other secretarial duties for President, Provost, staff, and faculty.
  • Assist the Field House office secretary with answering phone calls, taking messages, filing paperwork and assisting walk-in guest.
  • Performed clerical duties, such as made copies, sent faxes, scheduled appointments, made phone calls, and typed
  • Answer phone calls for the office, as well as resolve questions the caller may have about housing at HSU.
  • Answered and forwarded phone calls, and organized office materials, documents, and computer data for the office.
  • Work extensively with office and clerical work such as phone calls, mailing, faxes and filing of charts.
  • Performed general office duties such as receiving phone calls, managing records, and organizing new office after relocation.
  • Assist with general office duties including receiving phone calls, copying, filing, and keeping a detailed inventory.
  • Check in and make tutoring appointments for students, answer phone calls, help out where needed around the office
  • Filed, answered phone calls, delivered and picked up daily mail, and made copies upon request LICENSE.

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2. Data Entry

high Demand
Here's how Data Entry is used in Student Office Assistant jobs:
  • Categorize and label numerous documents -Chronologically organize receipts; file various student and faculty Microsoft software receipts -Data entry -Clerical duties
  • Performed secretarial and clerical work which included computer data entry, maintenance of records and compiling information for reports.
  • Assisted Biology professor by grading papers, confidential data entry in Desire2Learn student management software, and various office duties
  • Preformed daily receptionist responsibilities which included running errands, filing, computer data entry, and document management.
  • Performed data entry within the University's student data management system to include transcript and education verification requests.
  • Compiled dermatological study sets into Excel spreadsheet; managed office organization and data entry
  • Reviewed and completed data entry of applications for Orientation job candidates.
  • Performed data entry for teacher evaluation forms and account information.
  • Filed, completed data entry and answered university switchboard.
  • Performed data entry and processed various documents for approval.
  • Supported data entry of accounting activities.
  • Handled student debit card transactions, Accounts cash drawer, data entry, server updates, filing, and student ID cards
  • Performed a wide range of office functions such as compose correspondence, prepare agendas and memos, and data entry.
  • Perform basic clerical work (filing, faxing, making copies, answering phones, data entry, etc.)
  • Performed data entry of the State's job descriptions from text files to Online Selection System (OSS) fields.
  • Provide clerical office support to the office including: answer phones; file Data entry, fax and copy materials.
  • Registered students for classes along with performing other administrative duties including computer work, data entry, filing etc.
  • Assisted the office manager and faculty in various projects, event planning, web research, and data entry.
  • Tended to routine office tasks, including errands, copying, organized office space, and data entry projects.
  • General office duties including, answer phone, data entry, filing, copying and running errands.

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3. Customer Service

high Demand
Here's how Customer Service is used in Student Office Assistant jobs:
  • General Office Responsibilities* Provided Customer Service* Trained to help others to increase motivation, organization, and life skills
  • Enhanced organizational and professional skills, prioritized patient confidentiality, and strengthened customer service abilities.
  • Provided effective customer service by expeditiously resolving all inquiries and problems as they arise.
  • Demonstrated excellent customer service skills by communicating effectively and professionally with students and staff.
  • Provided customer service, interventions, and computer expertise to assist professors and student
  • Performed fundamental computer troubleshooting and maintenance for internal offices including customer service.
  • Answered telephones and executed excellent customer service skill when answering all inquiries.
  • Provided general customer service to the diverse Kellogg community with extra-mile commitment.
  • Provided general customer service, and maintained departmental knowledge and resources.
  • Developed community within the residence hall through customer service and organizational tasks
  • Completed payment exchanges quickly and accurately to provide excellent customer service.
  • Handled monetary transactions and offered customer service during each orientation session.
  • Maintained a consistent positive attitude while providing excellent customer service.
  • Communicate with customers daily, using exceptional customer service skills.
  • Provided excellent customer service to students seeking employment on campus.
  • Provided excellent customer service for Institute guest and community members.
  • Provided excellent customer service to scheduled and walk-in customers.
  • Provided exceptional customer service by telephone and walk-in support.
  • Provided excellent customer service to established and prospect students.
  • Assisted in resolving problems and ensuring satisfactory customer service.

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4. Office Supplies

high Demand
Here's how Office Supplies is used in Student Office Assistant jobs:
  • Received, organized, and stored office supplies while accurately maintaining supply inventory.
  • Answered phones; performed clerical/administrative duties, and maintained/ordered all office supplies.
  • Scheduled meetings, prepared agendas, took and transcribed minutes - Ordered and inventoried office supplies - Responsible for student leadership elections
  • Organized office space; maintained office supplies; answered phones; handled mail; and completed special projects as necessary.
  • Order office supplies, handle key requests, assist the Marketing Coordinator with promotional items, fliers and events.
  • Operated and maintained copier and fax machine as well as placed online or phone orders for office supplies.
  • Distributed mail to various departments, ordered and stocked office supplies, and completed other assignments as delegated.
  • Assisted faculty/staff, prepared reimbursements, prepared office Microsoft Word & Excel documents, and ordered office supplies.
  • Managed office supplies and telephone logs on a monthly basis; assisted branch offices with other duties assigned.
  • Maintain office filing and storage systems, monitor and order office supplies, and distribute/file all incoming mail.
  • Regulated inventory of office supplies and packages, and notify students when mail is available for pick-up.
  • Processed payments for office supplies, hotel stays for guest speakers, and transactions for faculty travel.
  • Organized, maintained, and ordered office supplies weekly for use by approximately 50 employees.
  • Identified billing errors with office supplies reorder * Implemented tracking mechanisms to prevent future recurrences.
  • Managed financial documents including travel & event receipts, purchase orders and office supplies.
  • Perform appointment scheduling, data entry, and inventory of office supplies as needed.
  • Organize office supplies, do photocopying, scanning, make collages and signs.
  • Managed and ordered office supplies, adhering to a fixed office budget.
  • Receive new inventory, like office supplies, and organize office items.
  • Conducted inventory for office supplies and created list for new orders.

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5. Database

high Demand
Here's how Database is used in Student Office Assistant jobs:
  • Designed several complementary Access databases and collaborated on a project to develop web pages dynamically generated from these databases.
  • Researched information, created databases, and organized meetings for statewide economic development projects.
  • Administer the process of eliminating outdated records by scanning documents to imaging database.
  • Filed and input confidential tax payers' information into Combined Annual Wage Reporting database
  • Collaborated with other student assistants to input graduate transcripts into a secure database.
  • Assisted in processing prospective freshman and transfer student applications * Maintained student recruitment database
  • Compiled and entered information regarding potential applications and prospective students into a database.
  • Received incoming disposal tickets and updated database for Salt Water Disposal facility.
  • Received and input data from student records utilizing university database and program.
  • Provide assistance to colleagues in entering event reservations into booking database system.
  • Utilized attention to detail while entering job/internship postings into electronic career database.
  • Established an efficient database for recording and looking up student information.
  • Retrieved student information by utilizing University database; recorded findings accurately.
  • Supported for scholars, international students and visitors and updated student database
  • Processed and entered data of international students into ATLAS database.
  • Managed databases, organized and filed paperwork and academic records.
  • Maintain employee information by updating internal databases and filing systems.
  • Organize confidential student documents such as transcripts in electronic database.
  • Assisted with data entry and maintained international student database.
  • Created database system to maintain a well-organized follow-up system.

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6. Student Records

high Demand
Here's how Student Records is used in Student Office Assistant jobs:
  • Assisted Business Manager in digitization of all student records and coordination of logistics for prospective student weekend programs.
  • Test preparation- Test evaluation- Filing and maintaining student records- Application and registration assistance
  • Performed clerical duties including filing and examining student records to check information.
  • Retrieved and filed student records to ensure confidentiality and record accuracy.
  • Organized student records electronically and by using a traditional filing system.
  • Organized and maintained an alphabetical filing system including student records.
  • Maintained the confidentiality of student records and personal information.
  • Organized and filed student records, while maintaining confidentiality.
  • Managed and filed confidential student records and documents.
  • File student records both physically and electronically.
  • Maintained, analyzed and organized student records
  • Entrusted with confidential student records/information.
  • Respond to student and faculty inquiries, process and maintain student records, and prepare for open houses and special College events
  • Performed clerical duties, filed student records and documents, answered phone, typed information on university forms, etc.
  • Assist the office in administrative needs, help recruit potential students, give campus tours, and file/pull student records.
  • Provided clerical office support for the student records office to included filing, typing and data entry.
  • Evaluate student records for admission, graduation, probation, dean's list, and honors programs.
  • Revamped office s entire filing system for student records by relocating and reorganizing all stored files.
  • Enter student records to the Banner system, typing, filing, photocopying, answer telephones.
  • Perform secretarial duties such as answering phones, taking messages, and organizing student records.

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7. Financial Aid

high Demand
Here's how Financial Aid is used in Student Office Assistant jobs:
  • Processed financial aid applications, forms; review for completeness, accuracy; verify information reported on student applications.
  • Provided financial aid support and service to university students in accordance with applicable state laws and university policy.
  • Processed approximately 25 student financial aid documents daily and conducted data entry for federal student loan documents.
  • Expedited the processing of over 3,000 incoming financial aid applications through alphabetical coordinator based scanning.
  • Worked collaboratively with the Financial Aid office to assess student financial aid eligibility.
  • Manage and reconcile a database of University provided financial aid scholarships.
  • Provided customer service and answered questions regarding billing and financial aid.
  • Answered questions and provided information about financial aid paperwork students.
  • Assisted students with class registration and financial aid application completion.
  • Obtained familiarity with financial aid requirements and related documentation.
  • Provided administrative support for Financial Aid Department professional staff.
  • Assisted with financial aid discrepancy reports
  • Facilitated Financial Aid application completion.
  • Assist in preparing major mailings such as financial aid packets, entrance and exit interview packets, missing information letters etc.
  • Analyzed reports in several other Financial Aid departments including the Scholarship Office, Student Employment, and the Grant Office.
  • Reviewed and organized student mail that consisted of student checks, parent letters, and completed Financial Aid documented forms.
  • Worked with all programs of study as well as university organizations such as admissions, financial aid, and registration.
  • Provide direction to both parents and students on proper filing procedures, as well as providing additional financial aid information.
  • Provide support to the full-time employees of the Financial Aid Office by being available for random tasks throughout the day.
  • Experience training and supervising other work studies on auditing processes, as well as financial aid knowledge and service.

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8. Front Desk

high Demand
Here's how Front Desk is used in Student Office Assistant jobs:
  • Front desk receptionist at Vanderbilt University Medical Center's Innovation Center.
  • Performed Front Desk Receptionist duties and other office administration duties as required
  • Front desk receptionist and primary communicator.
  • Managed the front desk phone system - resolved calls from students, parents, faculty, staff, and press reporters.
  • Managed front desk by answering phones and responding to client requests in person to satisfy the residential life standard of Purdue University
  • Front Desk Receptionist; Answer calls, if unable to give a response, transfer the call to the appropriate individual.
  • Provided front desk customer service to students, professors, and others in order to assist Registration needs with the University.
  • Managed daily front desk operations including processing transcripts, enrollment, grade changes, tuition payments, and customer complaints.
  • Managed the front desk and phones, coordinated meetings, organized files and paperwork and provided support for the team.
  • Relieved front desk receptionist for breaks, lunch, and provided customer service to callers, students, and visitors.
  • Serve as the front desk secretary for 80 professors and prioritize their work which ensures their needs are met.
  • Secured payments made at front desk including deposits, ticket sales, ID, MBTA, and locker sales.
  • Respond to inquiry calls, and walk-ins from student's and faulty at the front desk receptionist area.
  • Answered telephones, directed calls, and took messages as well as greeted clients at front desk.
  • General front desk operations (answering phones, e-mail correspondence, and in-person presentation to clients).
  • Served as the administrative professional of the Front Desk team and an assistant to residential life on campus
  • Provided intake/front desk duty to professionals, faculty and students with disabilities in office serving 400+ clients/yr.
  • Communicated effectively with students at the front desk by assisting them with their questions and requests.
  • Job Description: A student position at the front desk of the Office of International Affairs.
  • Serve 20+ students per working day at front desk, providing guidance or contacting other staffs.

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9. Alumni

high Demand
Here's how Alumni is used in Student Office Assistant jobs:
  • Secured commitments of participation from individual donors including alumni via call center solicitation and University venues.
  • Developed relationships with prospective students, parents and donors; engaged alumni, and aided office operations
  • Compiled research, generated questions and devised strategies for engaging participating alumni.
  • Conducted filing of 2K previously unorganized confidential student and alumni records.
  • Accounted for deceased alumni through online research and investigating newspaper obituaries.
  • Contacted alumni via telephone to build rapport and update alumni demographics.
  • Prepared and distributed official letters and documents to students and alumni.
  • Assisted Director of Development with Alumni information through a shared-services portal.
  • Organized confidential alumni files and performed data entry using QuickBooks.
  • Gathered alumni transcripts and updated data files utilizing Microsoft Access.
  • Researched and developed guide highlighting careers of departmental alumni.
  • Developed and implemented programming to facilitate increased alumni-student interaction.
  • Entered confidential alumni data into specialized computer software.
  • Initiated the implementation of an alumni information spreadsheet.
  • Communicated with external constituents and alumni.
  • Extracted information from alumni profiles.
  • Edit team and operations information sheets, mail-outs and official correspondence with prospects, alumni, and affiliates of Gopher Basketball.
  • Assisted with event facilitation for 60 university events worldwide Managed on-line alumni donations, event RSVP s, and website updates
  • Organize event materials and assist in planning process for events such as Community and Family Day and Alumni Celebration.
  • Designed various layouts for alumni newsletters, and welcome packets for Homecoming, Alumni Weekend, and Career Day.

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10. Powerpoint

high Demand
Here's how Powerpoint is used in Student Office Assistant jobs:
  • Created PowerPoint presentations and presented to undergraduate business classes.
  • Provide Administrative support to Vice Provost, and Assistant Vice Provost with the use of Microsoft PowerPoint and word.
  • Analyze data outputs of Microsoft Access tables and translate data into information using Microsoft PowerPoint to build presentations.
  • Created and executed numerous projects using Excel and PowerPoint to help prepare budget reports and organize paperwork.
  • Experience in using Microsoft Office applications (Word, Excel, Access, PowerPoint, etc.)
  • Exercised computer skills in operating Microsoft Office software (Excel, Word, and PowerPoint).
  • Answered phones, file documents, prepared PowerPoint presentations and all other duties as assigned.
  • Prepared various documents and presentations using Microsoft Word, Microsoft Excel, and Microsoft PowerPoint.
  • Produced Excel spreadsheets, reviewed PowerPoint's for any errors, and utilized Microsoft Word.
  • Experience with computer programs such as Excel, PowerPoint, FileMaker Pro, etc.
  • Created Word documents, PowerPoint presentations and Excel spreadsheets to record and track events.
  • Perform clerical duties including; Microsoft Excel, Microsoft Office, Microsoft PowerPoint.
  • Type and create documents in Microsoft Word, PowerPoint, and Excel.
  • Access Microsoft word, PowerPoint and excel to complete office related tasks.
  • Worked with Microsoft Excel, PowerPoint, Publisher, etc.
  • Frequent use of Microsoft Word, Excel, and PowerPoint.
  • Trained to use Microsoft Word, Excel and PowerPoint.
  • Worked in MS Word, PowerPoint, Excel and Access.
  • Experience in MS Office Word, Excel, and PowerPoint.
  • Used Word, Excel, and PowerPoint.

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11. Scheduling Appointments

high Demand
Here's how Scheduling Appointments is used in Student Office Assistant jobs:
  • Provided administrative support to psychology professors, including scheduling appointments, answering phones, general office work.
  • Managed front desk by making and receiving phone calls, scheduling appointments for various staff, adjusting staff calendars.
  • General office duties included-filing papers, sending faxes, scheduling appointments, answering phones and working with other students.
  • Assisted in scheduling as well as organizing student and campus-led events, verifying calendars of employees and scheduling appointments.
  • Monitor phones by directing calls to appropriate personnel and assisting clients with general information, and scheduling appointments.
  • Light cleaning, sorting mail for student clubs and other office members, scheduling appointments for lawyer.
  • Operated telephones; screened and forwarded calls, providing information, taking messages and scheduling appointments.
  • Perform Administrative duties such as scheduling appointments, answering phone, fax and assisting with registration.
  • Draft and distribute student mailings, filing student information, scheduling appointments and processing transcript requests.
  • Performed general office duties including answering phones, scheduling appointments, filing, copying and typing.
  • Performed basic administrative duties such as; filing scheduling appointments, sorting, and scanning.
  • Provided information, taking messages, or scheduling appointments via phone, and internet platforms.
  • Represented the program by answering phones, scheduling appointments, assisting students and organizing files.
  • Complete other secretarial tasks including scheduling appointments, responding to emails, etc.
  • Performed tasks such as faxing, filing, and scheduling appointments for Director.
  • Prepared documents used for meetings and scheduling appointments and meetings with staff.
  • Assisted with scheduling appointments for the Vice President.
  • Responded to telephone switchboard calls and scheduling appointments.
  • Completed tasks such as creating new medical charts, filing charts, stocking sample medications, and scheduling appointments using NueSoft.
  • Complete office tasks like filling, scheduling appointments, organizing work schedule, and taking Phone calls.

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12. New Student Orientation

high Demand
Here's how New Student Orientation is used in Student Office Assistant jobs:
  • Participated in new student orientation giving students and parents campus life and general information regarding procedures and common concerns.
  • Collaborated with an extensive team to help make the university s new student orientation program nationally accredited.
  • Organized and scheduled new student orientation to acclimate incoming students to the collegiate environment.
  • Served as student representative for department at annual new student orientation.
  • Assisted in facilitating new student orientation every ten weeks
  • Coordinated New Student Orientation Meetings and Planning Sessions
  • Organized registration for two new student orientations.
  • Prepared new student orientation packets.
  • Assist and organize New Student Orientation with registration, course and campus information, and tour new students around campus.
  • Presented and led group activities with incoming freshmen during new student orientation marketing Greek life and recruiting prospective new students.
  • Serve as staff support for major Office of Student Life and Leadership events and programs like New Student Orientation.
  • Selected as a new student Orientation Leader where I lead, organized and coordinated fall orientation.
  • Assisted with new student orientations and scheduled intakes, tutoring and counseling appointments.
  • Organized and helped the assistant bursar with new student orientation meetings.
  • Assisted the Director of New Student Orientation with daily office duties.
  • Prepared informative, new student orientation packets for peer leaders.
  • Provide assistance during Summer School and New Student orientation.
  • Assisted in the planning of New Student Orientation.
  • Arranged meetings for new student orientation council.
  • Created and presented eLearning Tools presentations and orientation materials utilized to illustrate student expectations and responsibilities for New Student Orientation 2012.

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13. Special Events

high Demand
Here's how Special Events is used in Student Office Assistant jobs:
  • Provided customer service to visitors/students in various departments, prepared materials for student files, interdepartmental correspondence, arranged special events/lectures.
  • Planned and executed special events for library staff and University community.
  • Coordinated and assembled marketing materials and information packets for special events.
  • Coordinated special events and information fairs for incoming students.
  • Prepared and coordinated special events for approximately 30-40 guests.
  • Facilitated planning and coordination of department special events.
  • Facilitated promotional material and special events.
  • Prepared mailing lists, labels and Health articles for newsletters, Annual Report, special events and as otherwise required.
  • Assist with contacting vendors and acquiring quotes for special events put together by the office.
  • Completed tasks independently and as a team assigned by supervisor for special events and projects.
  • Assisted management with scheduling, mail distribution, special events, and catering arrangements.
  • Reserve rooms for classes, special events, meetings, and student run organizations.
  • Participate in the planning of special events and activities for the CSS program.
  • Participated in special events to include open house and college wide arena registration.
  • Prepared travel materials and organized documents for special events outside of MSU.
  • Prepared and organized the chapel for special events and provided guest assistance.
  • Assist with the planning and coordination of special events for students.
  • Perform normal offices duties as well as working special events.
  • Assisted with the facilitation of office activities and special events.
  • Assisted the Director of Student Involvement with special events.

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14. Student Activities

high Demand
Here's how Student Activities is used in Student Office Assistant jobs:
  • Demonstrated ability to display initiative and attention to detail to put into practice student activities policies and procedures.
  • Collaborated with colleagues* Planned and organized seminars, meetings, conferences and student activities.
  • Communicated with faculty and college administrators regarding Student Activities events and planning.
  • Processed necessary paper work related to student activities.
  • Represented Student Activities to wider community.
  • Acted as a Student Activities representative at campus sporting events; spoke to groups of students/ prospective students on collegiate success.
  • Served as a student representative on the committee that was actively engaged in finding a new assistant director of student activities.
  • Managed the student activities center: approved publicity, answered questions and provided office supplies to fifty clubs and organizations.
  • Participated as a Student Activities Student Staff member on the Student Staff Development Committee in coordinating and creating events.
  • Assist in the daily operations within the student activities center, which includes inventorying of office supplies.
  • Answer calls and sit at front desk, give tours, prepare student activities, take ID pictures
  • Designed campus advertisements such as newsletters, fliers and brochures for student activities and campus publicity.
  • Verified, allocated and reconciled Student Activities transactions, small dollar reimbursements, and cash collections.
  • Assist the Director of Student Activities in planning, and managing of different student events.
  • Staff for on-campus events hosted by the Office of Student Activities and Eagle Entertainment.
  • Managed distribution of $800,000 annual student activities budget to over 150 student organizations.
  • Assisted the university's Student Activities Board in day to day activities and logistics.
  • Designed and created campus-wide event promotion materials for the Department of Student Activities.
  • Asked to serve as Acting Director of Student Activities until position was filled.
  • Assisted office visitors with questions and concerns about student activities policies and protocols.

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15. General Office Tasks

average Demand
Here's how General Office Tasks is used in Student Office Assistant jobs:
  • Coordinated general office tasks, including filing and retrieving confidential information.
  • Completed general office tasks whenever assigned.
  • Performed general office tasks including data entry, filing, alphabetizing, labeling, and taking phone calls.
  • General office tasks such as filing, printing, scanning, copying, etc.
  • Performed general office tasks such as answering telephones and emails.
  • Use of databases, filing paperwork and general office tasks.
  • Created staff directory -Performed general office tasks
  • General office tasks Handle important student and faculty documents Responsible for organizing documents for the Vocational Nursing program
  • Reviewed and filed student degree plansAnswered office phoneAssisted with general office tasks
  • Handled accounting, billing, and posting Responsible for general office tasks and secretarial duties Ran errands between departments and main office
  • Communicate with and assist students and faculty members Answer current and potential students' inquiries over the phone Perform general office tasks
  • Assisted orientation students with class registration Provided filing and completion of forms Performed general office tasks on an as needed basis
  • Updated lists of company contact information General office tasksComputer Skills Windows XP, Windows 7, Microsoft Office
  • Create bulletin boards Maintain a clean and tidy work environment General office tasks (i.e.

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16. Staff Members

average Demand
Here's how Staff Members is used in Student Office Assistant jobs:
  • Completed projects for professional staff members to alleviate responsibility within the office.
  • Provided administrative support to 12 staff members
  • Utilize Banner, an internal software system, to input students' schedules and verify information entered by other staff members.
  • Provide clerical assistance to staff members of the office and assist with requests from student clubs and other campus offices.
  • Assisted in the management of approximately 600 staff members including hiring, terminating, payroll, and training development.
  • Collaborated with fellow health advocates to provide excellent health and wellness programs to all University staff members and students.
  • Managed over $20,000 of film equipment and coordinated the use of the equipment to other IUSTV staff members.
  • Direct supervisor for seven, full-time masters level staff members, four graduate assistants, and numerous student employees.
  • Maintain and update filing system, increasing efficiency and utilization for staff members and service to clients.
  • Answer phones, and direct callers to the appropriate staff members or transfer calls to other departments.
  • Distributed mail, answered phone calls and performed general office duties assigned by supervisor and staff members.
  • Assisted students and staff members with questions regarding campus activities, event awareness, and student development.
  • Corresponded via email with student organizations and staff members to reserve space for events and meetings.
  • Copied textbooks, fliers and other documents in the necessary quantities for the intended staff members.
  • Trained all staff members on how to perform web editing tasks on the institutions main website.
  • Retrieved mail from the mail office and placing it in the mailboxes of staff members.
  • Direct supervision of 2 professional staff members as well as 10-12 College Work Study students.
  • Answered telephone, giving relevant information to callers and routing calls to proper staff members.
  • Assisted staff members with maintenance of online records, e-mail reflectors, and contact lists.
  • Assisted students and staff members with any general inquiries, and took on assign projects.

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17. Student Organizations

average Demand
Here's how Student Organizations is used in Student Office Assistant jobs:
  • Served as office worker for Center for Multicultural/International Student Services - Helped to coordinate programs for multicultural and international student organizations
  • Appraised necessary activity forms from student organizations prior to being submitted to the department Supervisor for approval.
  • Helped student organizations and/or their officers enhance their effectiveness through consultation, leadership training, and workshops.
  • Served as a source of information to students on campus regarding university events and student organizations.
  • Filed intricate paperwork based creating new student organizations and updating information using a categorized system.
  • Utilized OrgSync organizational software for student organizations and trained group leaders on its usage.
  • Revised, expanded and enhanced liability and accountability policies and procedures for student organizations.
  • Educated about policies related to student organizations such as registration and room scheduling.
  • Monitored marketing for off campus vendors and on campus student organizations across campus.
  • Developed guidelines and policies for over 200 non-Greek related recognized student organizations.
  • Worked with other student organizations to increase volunteer involvement and record hours logged
  • Facilitate the advancement and management of over 300 student organizations.
  • Coordinated meeting and training sessions for on-campus student organizations.
  • Processed paperwork regarding student organizations' financial accounts.
  • Distributed billing receipts for reimbursement within student organizations.
  • Handled inquiries pertaining to student organizations on campus.
  • Organized files for student organizations.
  • Served on committees such as Revision of Student Code of Conduct and Greek Life Policies, and AnnualStudent Organizations Summit.
  • Scheduled trips for student organizations (i.e., Museum of Science & Industry, Community Colleges of Chicago).
  • Served as a representative of Boston University to guide student organizations through group management, event planning and promotion.

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18. Telephone Calls

average Demand
Here's how Telephone Calls is used in Student Office Assistant jobs:
  • Performed general administrative like mail service answering incoming and outgoing telephone calls.
  • Answered and directed telephone calls to appropriate university departments or personnel.
  • Respond to incoming telephone calls, drafted email correspondence as it related to meetings, event approvals and scheduled events.
  • Answer telephone calls and directed them to the appropriate school staff, took messages, made copies and filed.
  • Answered telephone calls; greeted people who came to the office, and ran errands when necessary.
  • Assisted professors and staff members with offices tasks including moving lab equipment and answering telephone calls.
  • Received and directed telephone calls, took telephone messages, and received email and fax messages.
  • Created excel worksheets to organize reports, answered telephone calls and performed other administrative duties.
  • Assist with overflow work, data entry, answer and direct telephone calls, filing
  • Demonstrated excellence in taking telephone calls and handling a front-desk position with a high-volume work
  • Handled and screened telephone calls as well as handled and collected outgoing mail.
  • Conducted telephone calls and tasks to assist clients based on their academic needs.
  • Handled telephone calls related to student's inquiries and public relations purposes.
  • Answered telephone calls, scheduled appointments, and completed work orders.
  • Responded to all incoming inquires via telephone calls and emails.
  • Answered telephone calls, filed documents, and scheduled appointments.
  • Answered telephone calls and directed inquiries to appropriate staff.
  • Greeted visitors to the office and received telephone calls.
  • Answered telephone calls/ contacted personnel on various matters.
  • Answered telephone calls and assist with all inquiries

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19. Office Staff

average Demand
Here's how Office Staff is used in Student Office Assistant jobs:
  • Performed general support in the administrative office including assisting counseling office staff and students.
  • Scheduled appointments for future meetings and provide applicant follow-up information for office staff.
  • Provided administrative and secretarial support to office staff.
  • Managed scheduling and calendars of office staff
  • Distribute mail to office staff, club members, and throughout campus, in addition to any other duties as needed.
  • Assisted office staff by answering phones and completing minor projects (scanning documents, filing papers, etc.).
  • Worked with a team of office staff in the daily operations of the front office of our school.
  • Supervised and trained all student business office staff, gave performance reviews and regular feedback to student staff.
  • Hired, managed, trained, and wrote evaluations for an office staff of six student employees.
  • Communicated with principals, parents and central office staff to resolve issues pertaining to student assignment activities.
  • Assist with various office duties including copying, faxing and other tasks requested by office staff.
  • Assisted the Vice Present for Finance and other office staff with various projects and tasks.
  • Assist in sending emails, posting event reminders, and running errands for office staff.
  • Provided office support in central office to teachers, office staff and administrators.
  • Assisted office staff with answering phones, faxing, filing, and errands.
  • Assisted the Student Life Office staff with a variety of programs and events.
  • Organized supply closet for office staff, making it easier to find supplies.
  • Assist the office staff as needed along with filing, and organizing.
  • Provide assistance to office staff in photocopying, faxing and scanning.
  • Make copies, files, paperwork as delegated by office staff.

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20. Clerical Support

average Demand
Here's how Clerical Support is used in Student Office Assistant jobs:
  • Provided administrative and clerical support for local Secret Service leadership and investigative assistance for criminal violations investigated by the agency.
  • Provided general clerical support such as timekeeping, requisitioning office supplies, equipment and publications.
  • Performed clerical support to office management and maintained office and computer filing systems.
  • Provide comprehensive clerical support to Coordinator and Secretary of New Student Orientation
  • Provided extensive clerical support to office manager as assigned.
  • Answered telephones, intercoms, reported messages, responded to inquiries, provided comprehensive secretarial and clerical support to Program Coordinators.
  • Performed clerical support work for a variety of program specialists in support of the line programs of the service.
  • Provided secretarial and clerical support for faculty, students, and staff in the psychology department* Performed light office duties
  • Provided clerical support not limited to, data entry, filing, pick up and distribution of mail.
  • Assisted with front desk and clerical support and aided in setting up services for students at PSCC.
  • Assist in setting up events, selling tickets and other merchandise, and provided clerical support.
  • Provided clerical support and completed miscellaneous errands to ensure the smooth operations of the office.
  • Provided clerical support for department leads to help maintain an efficient office.
  • Provide administrative and clerical support to the dean and departmental managers.
  • Provide general clerical support to the staff and College Dean.
  • Provided clerical support within the office.
  • Provided clerical support to the District Office Re-organized student testing materials, text books and stocked required testing supplies as needed
  • Provide administrative, secretarial, and clerical support to others in the office to maintain an officiant officeenvironment.
  • Provided Administrative and clerical support for Financial Aid, Enrollment Management, and Admissions Depts.
  • Provide general administrative and clerical support to the Office of Kinesiology and Health Studies.

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21. Special Projects

average Demand
Here's how Special Projects is used in Student Office Assistant jobs:
  • Developed workshop materials and assisted on special projects.
  • Initiated and implemented special projects.
  • Conducted institutional research-based special projects (e.g., Middle States Prep, Applicant Reviews, Campus Tours).
  • Maintained and up-to-date department career job board; assisted with special projects, such as career job fairs.
  • General duties include special projects as needed, mail delivery/pickup, photocopying, scanning books/files/papers, and filing.
  • Act as the assistant to the SoMSS Graduate Coordinator, assisting with daily and special projects.
  • Provide assistance to faculty and students by locating materials and helping to complete special projects.
  • Assist and handle all special projects for students, counselors, administrative assistant and director.
  • Performed special projects and administration for the office of the Dean of Student Life.
  • Assisted in special projects to scan all documents to convert into digital format.
  • Assisted President, his Special Assistant, and two assistants in special projects.
  • Assisted with strategic initiatives, communication, special projects, and program tracking.
  • Assist department secretary with reception, daily office activities and special projects.
  • Maintained contact with students and various departments of college for special projects.
  • Consulted on special projects along-side staff as assigned by my supervisor.
  • Assisted in special projects and other work related duties as assigned.
  • Answer phones and assist with any questions or special projects.
  • Assisted with special projects and database management, as needed.
  • Served as a receptionist and assisted with special projects.
  • Worked directly with supervisor on special projects.

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22. Confidential Documents

average Demand
Here's how Confidential Documents is used in Student Office Assistant jobs:
  • Assisted Professors and Head Secretary with the following duties: copied documents faxed information and delivered confidential documents to various departments.
  • Answered and referred inquiries, and assisted professional Administrative Assistants with filing confidential documents and paperwork.
  • Prepared confidential documents for administrators, students and university related publications for outside community partners.
  • Managed and delivered confidential documents to various offices on campus.
  • Delivered confidential documents to Public Health records.
  • Managed incoming communication and handled confidential documents.
  • Scanned and delivered confidential documents, organized and distributed mail, and managed fax and copiers.
  • Assisted with various clerical responsibilities, as well as, creating and delivering confidential documents.
  • Organize confidential documents, emails, and prepare daily schedule for the Director.
  • Collect and mail correspondences, as well as copy and file confidential documents.
  • Assembled and allocated over 500 confidential documents to numerous faculty and staff.
  • Deliver important and confidential documents to the President of VCU.
  • Handled confidential documents and files of Graduate School applicants.
  • Accept and file transcripts and other confidential documents.
  • Maintained and archived student educational records using imaging and database systems* Handled confidential documents, cash register, and multi-phone line
  • Assist in facilitating admissions events such as receptions, panels and fly-in weekends Handle confidential documents and information with discretion
  • Performed clerical duties and processed confidential documents, worked with Microsoft Worddaily.
  • Scheduled appointments, filed, answered multi-phone lines, data entry Scanned confidential documents, retrieved personal records for counselors

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23. Administrative Tasks

average Demand
Here's how Administrative Tasks is used in Student Office Assistant jobs:
  • Performed administrative tasks, including producing office publications, student tutoring and computer lab assistant and maintaining office supply database.
  • Assisted office staff with updating student demographic information, filing, graduation application processing, and additional administrative tasks.
  • Ensured smooth department operation through administrative tasks such as filing, managing appointments, clear communication and proper information.
  • Manage program administrative tasks and computer lab, recruit/train student staff, triage student appointments/drop-ins/phone calls/ meeting facilitation.
  • Performed administrative tasks such as answering phones, filing paperwork and fulfilling day-to-day managerial requests.
  • Input information into department database and complete other administrative tasks as needed.
  • Performed daily administrative tasks such as maintaining and updating information files.
  • Managed administrative tasks: filing, organizing applications, and documentation.
  • Manage a variety of administrative tasks for students and faculty members
  • Helped with other Community Engagement programs and administrative tasks.
  • Executed vital administrative tasks, including excel data entry.
  • Provided general office support and performed numerous administrative tasks.
  • Performed administrative tasks and handled confidential documents.
  • Assisted with administrative tasks such as phone calls, photocopying (given increased responsibilities and recognition for job well done).
  • Organized, coordinated, and facilitated administrative tasks and special events as a member of the student team.
  • Performed administrative tasks and tracked key logistical information in order to improve services to our students and parents.
  • Assist with day-to-day administrative tasks, such as filing, updating bulletin boards and running errands.
  • Performed a variety of administrative tasks including preparing reports, compiling data on MS spreadsheets.
  • Assist the staff in the office in administrative tasks-scanning, filing, answering the phone.
  • Organized and categorized data, created exam preparation tools, and other administrative tasks.

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24. Student Workers

average Demand
Here's how Student Workers is used in Student Office Assistant jobs:
  • Trained and managed perspective student workers until skills became self-sufficient.
  • Frequent communication and collaboration with other student workers to find the most efficient methods for various tasks and record keeping.
  • Assisted in the reconciling of 4 departments' budgets -Managed the payroll spreadsheet for over 80 student workers with Excel
  • Provided oral and professional training for new student workers and staff to enhance team productivity.
  • Interacted with student workers and maintained their personal files in compliance with mandated privacy laws.
  • Log in student documentation and prepare travel expense reports for staff and student workers.
  • Oversee office activities as well as provide assistance and instruction to other student workers.
  • Collaborated with other student workers and program coordinators to accomplish projects by their deadline.
  • Helped implement new procedures for obtaining work-study employees and supervised new student workers.
  • Managed a small team of student workers, also engaged in event planning.
  • Worked in a team setting with other student workers and other departments.
  • Trained and directed other student workers for various positions within the department.
  • Mentor 10-15 newly-hired student workers for initial training and frequently asked questions.
  • Make spreadsheets in Excel to track the total earnings of student workers.
  • Develop or update procedures, policies, and standards for student workers
  • Implement tour guides, interviews, training of new student workers.
  • Managed a staff of four (2) student workers.
  • Supervised a staff of 8FTE's and 4 student workers.
  • Trained and managed student workers in all food serving areas.
  • Trained 3 student workers each semester on handling administrative duties.

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25. Sort

average Demand
Here's how Sort is used in Student Office Assistant jobs:
  • Sorted and filed transaction papers and receipts accurately for easy access when needed for verification purposes.
  • Organized and sorted incoming document * Imported data into the computer * General administrative copying and filing
  • Reviewed and sorted confidential records of deceased faculty member in preparation for new replacement.
  • Distributed, sorted mail to designated areas, depending on destinations and time availability.
  • Assisted in creating file folders in alphabetical order and sorting confidential documents.
  • Received, sorted and prepared internal university campus mail for distribution.
  • Sorted, organized, and processed application materials for review
  • Sorted and filed information in numerical filing system.
  • Performed other clerical tasks such as answering phones, sending faxes, making deliveries within the university, and sorting mail.
  • Complete administrative duties as assigned such as sort mail, log documents, answer phones, research projects and filing.
  • Perform clerical duties such as answering the telephone, sorting and distributing mail, running errands and sending faxes.
  • Compile, copy, sort, and file records of office activated, business transactions, and other activities.
  • Assisted with answering phones, cleaned, scheduled events, sorted and sent mail, created documents, proofread.
  • Sorted and prepared mail for proper departments and prepared mail for both on campus and off campus locations.
  • Sorted and delivered mail, designed posting boards, removed furniture, set up linens for camps.
  • Managed various affairs of the office-paper sorting, claims by students, activity developments for the students,
  • Compile, copy, sort, and file records of office activities, student files, etc.
  • Contributed to clerical duties, such as opening and sorting mail as well as answering phone inquiries.
  • Used Microsoft office for varies task and sorted and delivered mail, used copy and fax machine.
  • Copy, file, sort and compile various information details for several department instructors and professors.

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26. Residential Life

average Demand
Here's how Residential Life is used in Student Office Assistant jobs:
  • Shared ideas of how to integrate ODES programs into the classroom and residential life experiences.
  • Worked closely with campus Residential Life Staff and Ewing Police Department.
  • Answer Residential Life questions from parents and students.
  • Provided incoming freshmen with campus tours and residential life information.
  • Provided parents and alumni with information involving residential life.
  • Monitor and facilitate residential life.

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27. Confidential Information

average Demand
Here's how Confidential Information is used in Student Office Assistant jobs:
  • Organized patient records using strong attention to detail while understanding the importance of handling confidential information.
  • Worked closely with professional staff to facilitate and streamline vital/confidential information and documentation effectively.
  • Assembled an average of 50 folders containing confidential information for perspective students.
  • Handle confidential information with compassion and an understanding of federal privacy laws.
  • Handled sensitive and confidential information per college policies and procedures.
  • Handled confidential information such as exams and professor's evaluations.
  • Organized and maintained filing system containing confidential information.
  • Generated and responded to E-mails containing confidential information.
  • Maintained confidential information including transcripts, student schedules.
  • Contribute to team effort through general office duties, such as filing, scanning, and handling confidential information.
  • Maintained, organized, and updated student confidential information by filing, faxing, and managing paper and electronic files
  • Interacted professionally with diverse population of students, staff, and faculty while trusted with confidential information.
  • Recorded, stored, and maintained confidential information in written and electronic form.
  • Process confidential information for the entire Division of Student Affairs.
  • Maintained the office by handling and filing confidential information.
  • Handle private and confidential information on a daily basis.
  • Handle confidential information and files.
  • Assisted in areas of administrative work including receptionist duties, file organization, and handling confidential information.
  • Prepared emergency information and handled confidential information in a professional manner.
  • Collect and distribute mail for SVC faculty, staff, and students Handle confidential information for Office of Admission and Monastery

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28. Fax Machines

average Demand
Here's how Fax Machines is used in Student Office Assistant jobs:
  • Operated a variety of office equipment including computers, printers, copiers, fax machines, and complex computer programs.
  • Operate office machines, such as photocopiers and scanners, fax machines, voice mail systems and personal computers
  • Operated office equipment (copiers, fax machines) and used Microsoft Word, Excel, and Access.
  • Used all office equipment to include computers, phones and fax machines to conduct daily office procedures.
  • Answer telephones, schedule appointments, greet clients, use copy and fax machines, filing
  • Checked and loaded daily paper supply in copier, printers, and fax machines.
  • Monitored performance of printers, fax machines, computers and other office related equipment.
  • Created student ID cards, used laminating, copy, and fax machines.
  • Operated copiers, fax machines, and laminating machines when needed.
  • Operated copy, and fax machines.
  • Operate photocopiers, scanners, fax machines, voicemail systems, and personal computers.

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29. Internet

average Demand
Here's how Internet is used in Student Office Assistant jobs:
  • Employed internet research to locate alumni whose contact information is either inaccurate or outdated.
  • Used computer software as such as Word, PowerPoint, Excel, Access, Outlook, the Internet and more.
  • Connected with employers in person, via the internet and/or phone to link them with the University.
  • Discussed the implications of illegal use of internet resources (piracy, hacking, etc).
  • Assisted customers via phone, internet, and front desk with class registration and transcripts.
  • Worked on projects involving Internet research, Microsoft Word, Adobe Reader and Microsoft Excel.
  • Required extensive software skills as well as Internet research abilities and strong communication skills.
  • Research information via Internet for various projects to increase student awareness.
  • Utilized Microsoft and Internet Explorer to produce and/or send documents.
  • Conducted search to find needed information, using Internet.
  • updated and maintained student records and college Internet information system.
  • Send the information to the respective Academic Advisor, then record the acceptance decision through the Internet Native Banner program.
  • Assisted 12th grade students with college essay help Guided students with locating credible scholastic Internet search engines to research topics.
  • Filed college admission applications Entered information into computer system Used Microsoft Word, Excel and Internet Databases
  • Created activity information through the use of flyers, internet websites, calendars and other informational formats.
  • MAJOR QUALIFICATIONS: Internet service Switchboard system Xerox Data Entry Consumer service skills Time management Critical thinking Service Orientation

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30. Word Processing

low Demand
Here's how Word Processing is used in Student Office Assistant jobs:
  • Use of personal computer and a variety of office software applications including word processing, email, and file management.
  • Performed administrative and office support activities such as data entry, word processing, creating spreadsheets, and filing documents
  • Prepared data entry, word processing, data base management, and filed papers.
  • General office work (copies, emails, word processing, etc.)
  • Created word processing documents, spreadsheets and input data for the Departmental Assistant.
  • Utilized word processing skills to create memos, letters, and documents.
  • Researched, compiled, and proof read word processing assignments.
  • Used computer for several word processing documents and letters.
  • Performed administrative duties such as filing and word processing.
  • Supported various clerical assistance such as answering multi-phone lines, word processing, and copying/faxing documents.

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31. Faculty Members

low Demand
Here's how Faculty Members is used in Student Office Assistant jobs:
  • Assisted students and faculty members who encountered problem with Microsoft Office and other frequently used applications.
  • Interacted and developed a relationship with senior faculty members of the university.
  • Handled confidential paperwork and exams for faculty members.
  • Assisted in taking in messages and other correspondence from students for faculty members and distributing correspondence to proper faculty member.
  • Worked closely with the Dean, Associate Dean, placement office, and other faculty members on various projects.
  • Assisted school Registrar, Counselors and other faculty members with various secretarial duties on a daily basis.
  • Price compared, placed, and received orders for up to 20 department faculty members daily.
  • Encoded Daily Monitoring Attendance of the faculty members of the company.
  • Established rapport and interfaced well with students and faculty members.
  • Greet students and faculty members as they entered the office.
  • Assist faculty members with grading tests and quizzes, maintaining confidentiality
  • Scheduled appointments for Dean and Faculty members.
  • Assist faculty members to finish projects.
  • Prepared approximately 100 contracts in Hellosign to be signed by the dean and 75 new adjunct faculty members.
  • Prepare events for 100+ faculty members, and assist faculty-based staff with errands and deskwork.
  • Assist faculty members, staff and students with general department questions 2.
  • Assisted in degree plan process Worked with students, faculty members and staff General office work

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32. Important Documents

low Demand
Here's how Important Documents is used in Student Office Assistant jobs:
  • Organized important documents assigned by department manager Corrected Word and Excel files Helped arrange student events and created fliers
  • Filed important documents/mail and organized files.
  • Utilized office machines, including the copy machines to file, fax, email, and print important documents.
  • Answer telephone calls and emails* Assist walk-ins* Maintain important documents with office work skills (scanning, Microsoft Office)
  • Work in Microsoft Office, handling of important documents, answering phone, and other general office duties.
  • Assisted in copying confidential materials, such as, tests, letters, and other important documents daily.
  • Filed, organized and shredded important documents in order to help maintain a clean and organized office.
  • Scan important documents for different department members, and attend to their regular office needs.
  • Mailed documents and files to other departments Managed important documents, files, and folders
  • Scanned important documents, Filing paperwork/documents, Data Entry, Mail Processing.
  • Mailed important documents and used special computer program to complete tasks.
  • Assisted in coping, faxing and shredding of important documents.
  • Delivered packages, and important documents to buildings throughout campus.
  • Organized student accounts, files, and important documents.
  • Assisted with scanning and filing important documents.
  • Ityped evaluations for the Doctors, delivered packages, and important documents all over the hospital.
  • Organized and filed important documents while also running other miscellaneous tasks required around the office.
  • Worked with and delivered important documents Filed school paperwork Answered phone calls
  • Greeted students and directed them to the appropriate advisors Assisted students with schedules sorted important documents Provided copies, when needed
  • Answer phones screen calls and took messages File papers Delivered important documents Handled mail Assist instructors with tasks Assist students with questions

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33. Suite

low Demand
Here's how Suite is used in Student Office Assistant jobs:
  • Utilized Microsoft office suite to accomplish job tasks effectively.
  • Recorded 20-40 incoming scholarship, grant, and loan checks per day for various students aid using Microsoft Office Suite.
  • Maintained kitchen and dining areas tidy and clean for all employees in the suite for about 30 staff members.
  • Designed a variety of publicity media using Adobe Creative Suite (Portfolio available upon request).
  • Provide customer service for students and visitors to the Student suite life office.
  • Directed students to the individual best suited to assist them.
  • Used Adobe Creative Suite to design posters for events.
  • Assist with filing for staff throughout the office suite.
  • Worked extensively with computerized information systems including Banner document imaging Suite Xtender.
  • Utilized Microsoft Office Suite to create flyers & marketing material including event posters for Fall Industry Expo, workshops for students.
  • bulletin boards, Microsoft Office suite)

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34. Professional Staff

low Demand
Here's how Professional Staff is used in Student Office Assistant jobs:
  • Orchestrated regular meetings with professional staff and faculty in order to maximize attendance and retention efforts.
  • Provided administrative support to three professional staff and reception services to incoming students.
  • Participate in interviews for both professional staff & temporary student worker positions.
  • Provided administrative support to the department and other professional staff.
  • Performed delegated office tasks by professional staff.
  • Acted as a liaison between the Office of Residence Life, parents/students, the public, other professional staff and educational institutions
  • Designed queries and reports in various programs as well as scheduling rooms and appointments for professional staff and professors.
  • Worked hand in hand with professional staff to help formulate new ideas for the college.
  • Provide administrative support to the professional and para professional staff, faculty, and students.
  • Assist professional staff in various other projects and assignments as needed.
  • Answer calls and take accurate messages for the professional staff.
  • Support professional staff with individual projects and filing.
  • Supervised three professional staff, one graduate assistant and multiple part-time student administrative assistants.
  • Designed Residential Housing Fall Orientation 2013 Professional and Paraprofessional Staff Orientation Schedules.

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35. Office Operations

low Demand
Here's how Office Operations is used in Student Office Assistant jobs:
  • Performed a wide variety of executive secretarial and administrative duties as required to ensure smooth office operations.
  • Performed daily day to day office operations to meet organizational objectives and goals for company management.
  • Interpreted and implemented University policies, and developed operating procedures to facilitate branch office operations.
  • Assisted in daily office operations as determined by supervisor.
  • Assisted and directed day-to-day office operations.
  • Assisted in all day-to-day office operations including interacting with clients and JSU staff offering small business loans and advice.
  • Assist with general office operations including answering phones, filing, copying, etc.
  • Selected by the President to assist in daily executive office operations.
  • Managed office operations while supervising four OPS staff.
  • Help day to day office operations run smoothly.
  • Register students for university-sponsored trips and activities Perform various clerical and administrative duties to ensure efficient office operations
  • Monitor student participation by transferring paper records to Excel Assist in managing office operations
  • Collect and mail correspondence Serve customers by backing-up receptionist; answering questions; forwarding messages File confidential paperwork Maintain office operations

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36. Facebook

low Demand
Here's how Facebook is used in Student Office Assistant jobs:
  • Contributed and monitored University s content on Facebook and Twitter accounts.
  • Utilized social media such as Twitter, Facebook and Microsoft Word to advertise and promote topics and events concerning student involvement
  • Assisted teaching classes of the elderly on latest technology; Facebook, Google, Apple Electronics, and more.
  • Assisted with set-up and was responsible for maintenance of department's Facebook account and postings.
  • Implemented a social media platform consisting of Facebook, Twitter, and YouTube videos.
  • Composed and updated public service announcements of clinic services on their FaceBook page.
  • Assisted in promoting departmental news and events using Facebook.
  • Helped maintain Labor Program Facebook page.
  • Created the internal and external communications sites for the Chemical and Biomolecular Department via Facebook, LinkedIn, and Constant Contact.
  • Build and manage the company's social media profiles including Facebook, Twitter, and Instagram.
  • Implemented new marketing strategies including flyers, Facebook, and Twitter announcements.
  • Update social media including Facebook, Twitter, and Instagram.
  • Maintained Twitter, Facebook, and Wordpress.
  • Provided social media suggestions for maintaining and updating Facebookand Instagram pages.
  • Manage social media accounts such as Facebook, Instagram and Twitter to keep students up to date on housing events
  • Compiled annual reports, updated webpage, created facebook page.
  • Set appointments for staff Manage the flow of visitors to the office Publicize events Manage Facebook page

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37. Student Body

low Demand
Here's how Student Body is used in Student Office Assistant jobs:
  • Coordinated with local businesses and university administration in attaining support for the student body.
  • Represented student body when problem solving with education and administration faculty.
  • Maintain productive communications between student body, professors and administration.
  • Coordinated programs on campus that brought awareness to many causes that benefited the student body as a whole.
  • Communicate with faculty and the student body about College of Business Experiential Education Programs through emails and fliers
  • Created nutrition related table tents for student body displayed in all residence hall cafeterias on campus.
  • Gathered data based on our studies and presented the data to the faculty and student body.
  • Coordinate with off campus vendors to supply additional events for student body.
  • Worked with student body to determine popular on and off campus activities.
  • Perform duties to support the office, facility and student body.
  • Answered questions from student body, prospective students and their families.
  • Organize different events for the student body mainly different leadership events.
  • Provided information and assistance to UML's student body.
  • Helped the student body understand the events sponsored by Student Life Additionally important for perspective students to see the events on campus
  • Connect the Senate with the student body through programming, social media and marketing Plan and execute monthly events held on campus
  • Assist in preparation for campus events Compile weekly list of events to be sent to student body
  • Interacted with student body and staff, facilitated and managed event and publicity planning.
  • Constructed event flyers using Adobe Photoshop; updated student body activity lists through Microsoft Excel.

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38. Appropriate Person

low Demand
Here's how Appropriate Person is used in Student Office Assistant jobs:
  • Dispatched confidential student matters to appropriate personnel.
  • Greet visitors, students and callers, handle their inquiries, and direct them to appropriate persons according to their needs.
  • Take telephone and face-to-face messages and other correspondence from students for staff members and distribute correspondence to the appropriate person.
  • Performed basic office duties such as faxing, filing, printing and directing phone calls to the appropriate personnel.
  • Served the front desk by receiving telephone calls and directing visitors to appropriate personnel.
  • Answered telephones and responded to inquiries, forwarding inquiries to appropriate personnel as needed.
  • Directed phone calls from other administrators to the appropriate person in the office.
  • Greet people at the front desk and guide them to appropriate personnel/office.
  • Answered and transferred telephone calls to appropriate personnel or record appropriate message.
  • Answered incoming calls and transferred the calls to the appropriate person/department.
  • Answered phones and took messages or transferred to appropriate person/department.
  • Answered phones and directed calls to appropriate personnel and offices.
  • Review and scan emails and forward to appropriate person.
  • Answered incoming calls delivered messages to the appropriate personnel.
  • Directed students to appropriate personnel in hectic academic environment Performed daily office tasks: answered phones, delivered mail and greeted students
  • Answered multi-line phones and transferred calls to appropriate person.
  • Answered multiline phones and directed to appropriate personnel.

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39. Greeting Visitors

low Demand
Here's how Greeting Visitors is used in Student Office Assistant jobs:
  • Help the Administrator and Assistant in answering the phones and greeting visitors within the Graduate of Science department.
  • Managed reception area, including greeting visitors and responding to telephone and in person request for information.
  • Answered telephones, maintained filing, greeting visitors and clients and completed data entry as needed.
  • Communicate clearly and professionally while greeting visitors and making phone calls to employers and students.
  • Managed the reception area,including greeting visitors and responding to telephone and in-personrequests for information.
  • Consisted of answering phones and providing information about organization; greeting visitors; organizing office and maintaining files

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40. Direct Calls

low Demand
Here's how Direct Calls is used in Student Office Assistant jobs:
  • Answer phones, direct calls, assist students and staff with work orders, and maintain an organized office environment.
  • Organize cabinets, files, and drawers for more efficient Answer phones and direct calls as needed
  • Received, assist, direct calls and take messages.
  • Direct calls and answer questions clearly and politely.
  • Answered telephone and direct calls as needed.
  • Answer telephones, direct calls, take messages, maintain and update filing, inventory, and mailing.
  • Answer phones and direct calls using PBX,customer service, oversaw daily workflow operations, file mail, faxing.
  • Managed more than 100 student organizations Answer telephones, direct calls and take messages Scheduled meetings and managed calendars
  • Answer and direct calls electronic filing Process incoming petitions Assist students other duties as assign.

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41. Deans

low Demand
Here's how Deans is used in Student Office Assistant jobs:
  • Assist University Deans in daily administrative affairs
  • Worked in the Deans of student's office gathering students for appointments, collecting attendance sheets from the teachers.
  • Worked with Department Directors and Associate Deans of Student Life Division to strengthen collaborations and reach wider student audience.
  • Assist Deans and Associate Deans, and Deans' assistants with research, communication, and daily office tasks
  • Assisted the Deans and other Student Service employees with various Student Service projects including communications and event preparations.
  • Assisted deans by editing proposals and related documents pertaining to the creation of the IU Media School.
  • Answered students' inquiries to ensure proper documentations were completed prior to meeting appointed Deans.
  • Worked closely with the deans to aid them with student service on a daily basis
  • Organize and schedule meetings for the Deans, including compiling all documents and reports.
  • Assisted deans of the college in daily routines, including maintaining an on-time schedule.
  • Assisted in various research projects led by the Dean and Associate Deans.
  • Ensured incoming mail was routed to the intended Deans and professors.
  • Directed incoming phone calls to appropriate deans and offices.
  • Scheduled appointments for students to meet with Deans.
  • Process transcript and transfer requests Assist Deans, students and faculty with inquiries and projects Schedule appointments with Deans and students
  • Direct parents and students to appropriate departments Schedule appointments with Associate Deans Research University policies and procedures, academic research Administrative duties
  • Assisted students with general questions regarding COHPA Administrative record maintenance for 6 deans Daily correspondence intake Maintenance of COHPA office calendar

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42. Bulletin Boards

low Demand
Here's how Bulletin Boards is used in Student Office Assistant jobs:
  • Filed papers and maintained bulletin boards with relative student information.
  • Coordinate and design bulletin boards for advertisements.
  • Create attractive and informative departmental bulletin boards.
  • Obtained and delivered mail, created bulletin boards, and greeted and directed clients to their counselor's office.
  • Entered student wage information into Banner Maintain the posting and removal of job descriptions on the bulletin boards.
  • Managed Student's Lounge materials (pool table, board games, and bulletin boards).
  • Assisted in the creation of publications (fliers, banners, bulletin boards, etc.)
  • Distributed mail; updated hallway bulletin boards; performed various clerical duties.
  • Updated bulletin boards and social media platforms regarding Honors Program activities.
  • Maintained and updated information on sixty-five iFalcon Bulletin Boards throughout campus.
  • Assisted in designing marketing materials including trade show displays, bulletin boards, posters, flyers and presentations.
  • Post information on jobs and events using Dreamweaver, virtual career centers and bulletin boards.
  • assist with set up of bulletin boards and other promotional displays on campus.
  • Promoted Student Life; Created visually stimulating bulletin boards, posters, flyers
  • Assist in maintaining bulletin boards and help with posters and flyers.
  • Approved flyers for posting on all bulletin boards.

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43. Student Events

low Demand
Here's how Student Events is used in Student Office Assistant jobs:
  • Design monthly e-newsletters that synthesize information from many University groups specifically to promote student events.
  • Assist in preparing prospective student events
  • Provided excellent customer service for current students and parents on the phone, assisted with student mail service and student events.
  • Managed the $30,000 budget for undergraduate student events by tracking line item expenses to ensure accurate allocation within budget parameters.
  • Produced Student Admissions Representatives videos for the college's website, photographed student events, and organized photo database.
  • Scheduled, coordinated, and led the Office of Black Student Affairs in student events and leadership workshops.
  • Processed documents for upcoming student events, planned and set/take down of events.
  • Coordinate student events ensuring that all steps for risk management are taken.
  • Coordinate the planning of student events.
  • Planned and managed student events.
  • Coordinated and planned for upcoming student events and activities including preparing and distributing flyers and contacting sites for locations.
  • Graduate Assistant Managed and trained student employees, organized the office, performed residential assistant duties, and proctored student events.
  • Supported in the coordination of student events on campus from creating flyers, to setting up student events.
  • Managed the number and dueities of students and staff at student events.
  • Completed office tasks such as copying and filing Assisted students with student organization registration Coordinated various student events

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44. Twitter

low Demand
Here's how Twitter is used in Student Office Assistant jobs:
  • Expand the college's social media footprint by increasing reach to 300+ followers on Twitter.
  • Communicate college events on Twitter and ProfLink, a college social media site.
  • Manage IAO's Twitter account and keep it updated with all athletic events on campus.
  • Trained department on the potential benefits of using Twitter in the office.
  • Assisted in creating content for department Twitter account.
  • Assisted social media manager with promotional information on Twitter and Instagram.

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45. Daily Tasks

low Demand
Here's how Daily Tasks is used in Student Office Assistant jobs:
  • Provided daily tasks of clerical/secretarial duties including filing/typing and customer relations.
  • Assisted the Executive Assistant to the President with the compilation of meeting materials, event preparation, and other daily tasks.
  • Provide direction to student assistants on various projects and daily tasks in both the office and sign shop.
  • Assisted the director of Student Development with organizing, setting-up and preparing for events/daily tasks in the office.
  • Utilized Microsoft Office Outlook, Excel, Word, PowerPoint, and Publisher to complete daily tasks.
  • Managed and communicated the daily tasks of the managers by scheduling meeting times and rooms.
  • Reported to MIS Department Chairman for daily tasks; Completed tasks quickly and effectively.
  • Organized and prioritized own daily tasks with minimal supervision in busy office setting.
  • Provided primary support to the office operations, performing daily tasks and correspondence.
  • Established the administrative work procedures for tracking daily tasks.
  • Utilized all MS office applications to complete daily tasks.
  • Perform clerical duties, assist professors in daily tasks
  • Utilized MSU computer systems for daily tasks.
  • Oversee daily operations of three work spaces, plan and execute student employee training, enrichment activities and daily tasks.
  • Assisted school principal and secretary with daily tasks * Supervised K-8 school children daily in lunchroom and on playground
  • Assisted the other office administrators with daily tasks.Toys R 'Us

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46. Student Learning

low Demand
Here's how Student Learning is used in Student Office Assistant jobs:
  • Delivered requested technology supplies to instructors to facilitate student learning; provided support to instructors as needed

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47. Student Accounts

low Demand
Here's how Student Accounts is used in Student Office Assistant jobs:
  • Review student accounts on Southern Illinois University campus computer system and code identification cards for appropriate student services.
  • Assisted Director of Student Accounts with preparation of financial information for key executive meetings.
  • Communicated with departments within the University on student accounts.
  • Input information on to student accounts, looked up information on accounts, and answered student's questions.
  • Monitored individual student accounts on SIS (Student Information Systems) to record and maintain accurate payment information.
  • Acted as the speaker on behalf of the Director of Student Accounts at Student Orientation information sessions.
  • Processed charge request forms, including receiving and posting payments and charges to student accounts.
  • Organized, scheduled and conducted presentations and events held by the Office of Student Accounts.
  • Managed and maintained student accounts records and produced reports with Microsoft Excel for billing purposes.
  • Assisted the Director of Student Accounts with the management of student accounts.
  • Evaluate various forms of payments into appropriate student accounts.
  • Allocate room charges to student accounts.
  • Reconcile student accounts from previous day.
  • Scanned and linked documents to student accounts and disposed of old documents Answered phones and assisted the staff and visitor
  • Supported the production and mailing of hardcopy financial statements for student accounts.
  • Applied bar codes for student purchasing Process student purchases and returns Evaluated truancy of student accounts and added fines to profile
  • Distribute tickets -Sell tickets -Count tickets -Work on phones -Troubleshoot student accounts

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48. Medical Records

low Demand
Here's how Medical Records is used in Student Office Assistant jobs:
  • Scheduled appointments and coordinated patient services with medical providers * Organized and filed patient medical records
  • Digitized student medical records and optimized record-keeping techniques to improve patient care services.
  • Recorded and ensured confidentiality of student medical records in office system.
  • Worked on the computer to check patients in and out while answering phones and organizing medical records.
  • Transmitted correspondence or medical records by mail, e-mail, or fax
  • Requisition and maintenance of Medical records and charting of records.
  • Maintain medical records or correspondence files.

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49. Office Programs

low Demand
Here's how Office Programs is used in Student Office Assistant jobs:
  • Communicated and interacted effectively and professionally with higher graded technical and professional staff in support of office programs and government systems.
  • Utilized all Microsoft Office Programs to assist in the organization of the department Organized documents and spreadsheets for all athletic programs
  • Worked with Dean of Students Office programs including New Student Orientation, Alternative Spring Break, and National Student Exchange.
  • Acquired knowledge of various office programs such as Word, Excel, Open Office, and TMA.
  • Have knowledge of Microsoft office programs, needed to make different forms or signs for bulletin boards.
  • Utilized Microsoft Office programs, such as Excel, Word, and Outlook, for various tasks.
  • Program Assistant: Using creativity, organization, clerical duties to assist in/out of office programs
  • Input and format computer data for department or school needs using Microsoft Office programs.
  • Worked with many Microsoft Office programs to complete task and projects efficiently.
  • Created reports, correspondence and spreadsheets with Microsoft Office programs.
  • Complete projects as assigned using Microsoft Office programs.
  • Gained intermediate knowledge of Microsoft Office programs.
  • Worked on several projects with advisors, with using different Microsoft Office Programs, and database program.
  • Worked different Microsoft office programs to complete, documents, PowerPoints, some spreadsheets and flyers.
  • Record keeping using various Microsoft Office programs and applications Analyzed payments through Excel spreadsheets Supplied acceptance letters and maintained necessary files LEADERSHIP

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50. Peoplesoft

low Demand
Here's how Peoplesoft is used in Student Office Assistant jobs:
  • Updated student's information using PeopleSoft program while maintaining confidentiality.
  • Performed general office procedures, using Excel, MS Word, PeopleSoft, Meeting Maker, and First Class.
  • Managed department's data entry of prospective and current students in PeopleSoft data system and prepared related reports.
  • Aided students in answering curriculum questions and directing them through common and administrative use of PeopleSoft.
  • Used PeopleSoft to perform daily duties and special projects for the department staff.
  • Documented biweekly retro time for payroll using Excel and PeopleSoft.
  • Maintain alumni records in PeopleSoft.
  • Obtained and process timecards weekly utilizing Oracle PeopleSoft Applications.
  • Updated alumni contact information in Oracle PeopleSoft (fundraising database) and using Microsoft Excel Spreadsheet.
  • Familiarized with Concur Expense Reports, PeopleSoft, GRADs, etc.

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20 Most Common Skill for a Student Office Assistant

Phone Calls12.5%
Data Entry10.5%
Customer Service9.4%
Office Supplies9.4%
Database8.4%
Student Records7.5%
Financial Aid5.8%
Front Desk5.6%

Typical Skill-Sets Required For A Student Office Assistant

RankSkillPercentage of ResumesPercentage
1
1
Phone Calls
Phone Calls
9.4%
9.4%
2
2
Data Entry
Data Entry
7.8%
7.8%
3
3
Customer Service
Customer Service
7%
7%
4
4
Office Supplies
Office Supplies
7%
7%
5
5
Database
Database
6.2%
6.2%
6
6
Student Records
Student Records
5.6%
5.6%
7
7
Financial Aid
Financial Aid
4.3%
4.3%
8
8
Front Desk
Front Desk
4.2%
4.2%
9
9
Alumni
Alumni
2.6%
2.6%
10
10
Powerpoint
Powerpoint
2.4%
2.4%
11
11
Scheduling Appointments
Scheduling Appointments
2.3%
2.3%
12
12
New Student Orientation
New Student Orientation
2.2%
2.2%
13
13
Special Events
Special Events
2.1%
2.1%
14
14
Student Activities
Student Activities
1.9%
1.9%
15
15
General Office Tasks
General Office Tasks
1.7%
1.7%
16
16
Staff Members
Staff Members
1.6%
1.6%
17
17
Student Organizations
Student Organizations
1.6%
1.6%
18
18
Telephone Calls
Telephone Calls
1.5%
1.5%
19
19
Office Staff
Office Staff
1.5%
1.5%
20
20
Clerical Support
Clerical Support
1.5%
1.5%
21
21
Special Projects
Special Projects
1.5%
1.5%
22
22
Confidential Documents
Confidential Documents
1.4%
1.4%
23
23
Administrative Tasks
Administrative Tasks
1.4%
1.4%
24
24
Student Workers
Student Workers
1.3%
1.3%
25
25
Sort
Sort
1.2%
1.2%
26
26
Residential Life
Residential Life
1.2%
1.2%
27
27
Confidential Information
Confidential Information
1.2%
1.2%
28
28
Fax Machines
Fax Machines
1.1%
1.1%
29
29
Internet
Internet
1%
1%
30
30
Word Processing
Word Processing
0.9%
0.9%
31
31
Faculty Members
Faculty Members
0.9%
0.9%
32
32
Important Documents
Important Documents
0.9%
0.9%
33
33
Suite
Suite
0.9%
0.9%
34
34
Professional Staff
Professional Staff
0.8%
0.8%
35
35
Office Operations
Office Operations
0.8%
0.8%
36
36
Facebook
Facebook
0.7%
0.7%
37
37
Student Body
Student Body
0.7%
0.7%
38
38
Appropriate Person
Appropriate Person
0.7%
0.7%
39
39
Greeting Visitors
Greeting Visitors
0.7%
0.7%
40
40
Direct Calls
Direct Calls
0.6%
0.6%
41
41
Deans
Deans
0.6%
0.6%
42
42
Bulletin Boards
Bulletin Boards
0.6%
0.6%
43
43
Student Events
Student Events
0.6%
0.6%
44
44
Twitter
Twitter
0.6%
0.6%
45
45
Daily Tasks
Daily Tasks
0.5%
0.5%
46
46
Student Learning
Student Learning
0.5%
0.5%
47
47
Student Accounts
Student Accounts
0.5%
0.5%
48
48
Medical Records
Medical Records
0.5%
0.5%
49
49
Office Programs
Office Programs
0.5%
0.5%
50
50
Peoplesoft
Peoplesoft
0.4%
0.4%

25,327 Student Office Assistant Jobs

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