How to hire a student office worker

How to hire a student office worker, step by step

Here's a step-by-step student office worker hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write a student office worker job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new student office worker
• Step 8: Go through the hiring process checklist

Post a student office worker job for free, promote it for a fee

Post free

1. Identify your hiring needs

   The student office worker hiring process starts by determining what type of worker you actually need. Certain roles might require a full-time employee, whereas part-time workers or contractors can do others.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   You should also consider the ideal background you'd like them a student office worker to have before you start to hire. For example, what industry or field would you like them to have experience in, what level of seniority or education does the job require, and how much it'll cost to hire a student office worker that fits the bill.

   This list shows salaries for various types of student office workers.

   Type of Student Office Worker	Description	Hourly rate
   Student Office Worker	General office clerks perform a variety of clerical tasks, including answering telephones, typing documents, and filing records.	$9-16
   Clerical Aide	Clerical aides perform various office-related tasks for company executives like answering calls, sorting documents, taking down the minutes of their meetings, etc. They should have computer skills, be organized, and communicate with people inside and outside the company... Show more	$11-17
   Administrative Clerk	An administrative clerk provides support to staff and does clerical works. These clerical duties include answering and making phone calls, typing documents, compiling and filing records, and scheduling appointments... Show more	$12-19

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Data Entry
   • Administrative Tasks
   • PowerPoint
   • Facebook
   • Phone Calls
   • Front Desk
   • Financial Aid
   • Customer Service
   • Database
   • Alumni
   • Scheduling Appointments
   • Office Programs
   • Office Machines
   • Student Life

   Check all skills

   Responsibilities:

   • Manage operational FedEx relationship through order fulfillment, shipment tracking, and communication with parties involve in shipment transaction.
   • Prepare order of service forms and powerpoint slides for bi-weekly chapel services.
   • Maintain advertisements for campus activities utilizing PowerPoint.
   • Monitor the critical parameters of the operating environment and troubleshoot when outside accept specifications.
   • Learned interpersonal communication and organization.
   • Learned interpersonal communication and organization.

3. Make a budget

   Including a salary range in your student office worker job description is a great way to entice the best and brightest candidates. A student office worker salary can vary based on several factors:

   • Location. For example, student office workers' average salary in new mexico is 41% less than in california.
   • Seniority. Entry-level student office workers earn 41% less than senior-level student office workers.
   • Certifications. A student office worker with a few certifications under their belt will likely demand a higher salary.
   • Company. Working for a prestigious company or an exciting start-up can make a huge difference in a student office worker's salary.

   Average student office worker salary

   $12.81hourly

   $26,655 yearly

   ---

   Entry-level student office worker salary

   $20,000 yearly salary

   Updated December 17, 2025

4. Writing a student office worker job description

   A good student office worker job description should include a few things:

   • Summary of the role
   • List of responsibilities
   • Required skills and experience

   Including a salary range and the first name of the hiring manager is also appreciated by candidates. Here's an example of a student office worker job description:

   Student office worker job description example

   Performs all administrative support duties, including arranging appointments, answering and screening telephone calls, mail processing and completion of tasks for an efficient and productive Facilities Management office.
   Job Description
   
   Responsibilities:
   
   - Coordinates meetings as needed to include: room reservations, ordering refreshments, sending notifications, and creating meeting agenda.
   - Assist the Office Manager with daily office tasks, such as maintaining office files, purchase orders, faxing, and other administrative duties as assigned.
   
   Qualifications:
   - Ability to sit for up to 8 hours
   - Ability to lift up to 10 pounds
   - Federal Work Study eligibility required
   
   Why Work at Saint Leo?
   
   What it's Like to Work Here: Ask our employees and the one word they'd use to describe working at Saint Leo University is “Community.” Our team members all share the Saint Leo core values, positive attitudes, and problem-solving abilities, enabling them to provide excellent student centered service. Our mission is educating and preparing students for life and leadership in a challenging world. Thank you for your interest in joining the Saint Leo PRIDE!
   
   We are committed to providing our employees with the support they need. At Saint Leo, we offer an array of medical, dental, and vision packages as well as several add-on perks to make your benefits package truly customizable to you and your family needs. Available benefits based on employment status (Full Time vs Part Time).
   Inclusive Group Health Plan (Medical, Dental, Vision) Group Health Plan features include Teledoc, Surgery Plus!, Wellness Incentive Program, Nationwide Pet Insurance, just to name a few!Health Reimbursement Account (University Paid!) and Flexible Spending Accounts (healthcare and dependent options) Tuition Remission (Employee, Spouse, and Dependents)*Tuition Exchange opportunity for dependent of employees*Paid Personal Leave (Sick, Vacation, Holidays)403b - Annual match 3%-9% of pay based on employee's contribution. University match and fully vested within one month of hire date.Basic Life and AD&D Insurance valued at 30k (University Paid!) Income Protection Benefits after one year Additional options for supplemental insurance
   
   *Eligibility based on meeting required service period

   Copy this example

   

5. Post your job

   To find the right student office worker for your business, consider trying out a few different recruiting strategies:

   • Consider internal talent. One of the most important sources of talent for any company is its existing workforce.
   • Ask for referrals. Reach out to friends, family members, and current employees and ask if they know or have worked with student office workers they would recommend.
   • Recruit at local colleges. Attend job fairs at local colleges to recruit student office workers who meet your education requirements.
   • Social media platforms. LinkedIn, Facebook and Twitter now have more than 3.5 billion users, and you can use social media to reach potential job candidates.

   Post your job online:

   • Post your student office worker job on Zippia to find and recruit student office worker candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   During your first interview to recruit student office workers, engage with candidates to learn about their interest in the role and experience in the field. During the following interview, you'll be able to go into more detail about the company, the position, and the responsibilities.

   It's also good to ask about candidates' unique skills and talents to see if they match your ideal candidate profile. If you think a candidate is good enough for the next step, you can move on to the technical interview.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new student office worker

   Once you've selected the best student office worker candidate for the job, it's time to write an offer letter. In addition to salary, this letter should include details about the benefits and perks you offer the candidate. Ensuring that your offer is competitive is essential, as qualified candidates may be considering other job opportunities. The candidate may wish to negotiate the terms of the offer, and you should be open to discussion. After you reach an agreement, the final step is formalizing the agreement with a contract.

   You should also follow up with applicants who don't get the job with an email letting them know that you've filled the position.

   Once that's done, you can draft an onboarding schedule for the new student office worker. Human Resources should complete Employee Action Forms and ensure that onboarding paperwork is completed, including I-9s, benefits enrollment, federal and state tax forms, etc. They should also ensure that new employee files are created for internal recordkeeping.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

   Sign up to download full list

   Sign up

How much does it cost to hire a student office worker?