How to hire a student representative

How to hire a student representative, step by step

Here's a step-by-step student representative hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write a student representative job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new student representative
• Step 8: Go through the hiring process checklist

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1. Identify your hiring needs

   First, determine the employments status of the student representative you need to hire. Certain student representative roles might require a full-time employee, whereas others can be done by part-time workers or contractors.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   You should also consider the ideal background you'd like them a student representative to have before you start to hire. For example, what industry or field would you like them to have experience in, what level of seniority or education does the job require, and how much it'll cost to hire a student representative that fits the bill.

   The following list breaks down different types of student representatives and their corresponding salaries.

   Type of Student Representative	Description	Hourly rate
   Student Representative	School counselors help students develop academic and social skills and succeed in school. Career counselors assist people with the process of making career decisions by helping them develop skills or choose a career or educational program.	$13-26
   Job Coach	A job coach is responsible for evaluating people's skills and qualifications, advising them with career paths, helping with their aspirations, and promote employment opportunities. Job coaches help the clients build self-confidence and explore their maximum potentials to develop their professional growth... Show more	$14-21
   Admissions Counselor	An admissions counselor is the primary point of contact between a university or college and their potential students. One of their primary responsibilities is to represent the school during various events for recruitment purposes, discuss the admission procedures to the students and their families through calls or appointments, and facilitate university tours and orientation among prospective students... Show more	$14-24

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Financial Aid
   • Student Body
   • Legal Research
   • Westlaw
   • Student Issues
   • Student Organizations
   • Lexis
   • Community Services
   • Colleges
   • PowerPoint
   • Student Life
   • Social Events
   • Student Perspective
   • Student Government Association

   Check all skills

   Responsibilities:

   • Manage UAFS's F-1/J-1 student visa SEVIS compliance as DSO/ARO, ensuring all documentation is in order prior to students arriving.
   • Conduct interviews and research on other liberal arts colleges' due processes.
   • Create a PowerPoint presentation to present the steps require for implementation of the project.
   • Communicate personally with alumni and friends of the university to update them on various colleges.
   • Assist Lindenwood athletes and struggling students to improve studying habits, writing skills, and overall GPA
   • Coordinate bi-weekly study sessions, service opportunities and enrichment activities for participating students.

3. Make a budget

   Including a salary range in your student representative job description is one of the best ways to attract top talent. A student representative can vary based on:

   • Location. For example, student representatives' average salary in utah is 55% less than in district of columbia.
   • Seniority. Entry-level student representatives 50% less than senior-level student representatives.
   • Certifications. A student representative with certifications usually earns a higher salary.
   • Company. Working for an established firm or a new start-up company can make a big difference in a student representative's salary.

   Average student representative salary

   $40,373yearly

   $19.41 hourly rate

   ---

   Entry-level student representative salary

   $28,000 yearly salary

   Updated January 22, 2026

4. Writing a student representative job description

   A student representative job description should include a summary of the role, required skills, and a list of responsibilities. It's also good to include a salary range and the first name of the hiring manager. To help get you started, here's an example of a student representative job description:

   Student representative job description example

   National Veterinary Associates (NVA) is hiring a Veterinary Student Representative for the 2022-2023 academic year.
   
   NVA is looking for a student to represent NVA on campus and serve as a liaison to the student body at Cornell University College of Veterinary Medicine.
   What you'll do:
   
   * Act as an ambassador for NVA by answering student questions and sharing opportunities
   * Identify opportunities for NVA to support, sponsor, and engage with students on your campus
   * Distribute information about NVA's externship and career opportunities to students
   * Partner with the NVA Campus Team to coordinate events on and off campus
   
   What makes you a great fit?
   
   * You'll be in your second year of vet school during the 2022-2023 academic year
   * You love to meet new people, make connections, and build relationships with students at your school
   * You actively participate in campus clubs and/or organizations
   * You do not currently hold any conflicting student representative positions
   * You're an organized and detail-oriented person willing to tackle anything from managing an invite list to helping setup for an event
   
   What we offer:
   
   * $2,000 stipend per academic year
   * Invitation to travel to the NVA Support Center in Agoura Hills, CA for a 3-day/2-night trip (all expense paid!) to learn about our business model and meet key team members. Next trip will be held August 3-5, 2022.
   * Opportunity to learn about and network with a community of over 1,400 hospitals worldwide
   
   Hear from a few of our current student representatives! Corrinne | Alexus | Karrie | Daniella | Haley
   
   NVA is the largest owner of independent veterinary hospitals in the United States. We own and partner with over 1,400 General Practice, Specialty, Emergency, and Equine hospitals. We don't believe in a cookie cutter approach to medicine; we help our hospitals drive growth and achieve a high quality of care while maintaining their individuality and local culture.
   
   This is a contract position with the possibility to renew each year.
   
   * < Back to search results

   Copy this example

   

5. Post your job

   There are a few common ways to find student representatives for your business:

   • Promoting internally or recruiting from your existing workforce.
   • Ask for referrals from friends, family members, and current employees.
   • Attend job fairs at local colleges to meet candidates with the right educational background.
   • Use social media platforms like LinkedIn, Facebook, and Twitter to recruit passive job-seekers.

   Post your job online:

   • Post your student representative job on Zippia to find and recruit student representative candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   Recruiting student representatives requires you to bring your A-game to the interview process. The first interview should introduce the company and the role to the candidate as much as they present their background experience and reasons for applying for the job. During later interviews, you can go into more detail about the technical details of the job and ask behavioral questions to gauge how they'd fit into your current company culture.

   Remember to include a few questions that allow candidates to expand on their strengths in their own words. Asking about their unique skills might reveal things you'd miss otherwise. At this point, good candidates can move on to the technical interview.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new student representative

   Once you have selected a candidate for the student representative position, it is time to create an offer letter. In addition to salary, the offer letter should include details about benefits and perks that are available to the employee. Ensuring your offer is competitive is vital, as qualified candidates may be considering other job opportunities. The candidate may wish to negotiate the terms of the offer, and it is important to be open to discussion and reach a mutually beneficial agreement. After the offer has been accepted, it is a good idea to formalize the agreement with a contract.

   It's equally important to follow up with applicants who don't get the job with an email letting them know that the position has been filled.

   To prepare for the new employee's start date, you can create an onboarding schedule and complete any necessary paperwork, such as employee action forms and onboarding documents like I-9 forms, benefits enrollment, and federal and state tax forms. Human Resources should also ensure that a new employee file is created.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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