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Become A Subcontract Administrator

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Working As A Subcontract Administrator

  • Getting Information
  • Communicating with Supervisors, Peers, or Subordinates
  • Interacting With Computers
  • Communicating with Persons Outside Organization
  • Establishing and Maintaining Interpersonal Relationships
  • Mostly Sitting

  • Make Decisions

  • Stressful

  • $62,220

    Average Salary

What Does A Subcontract Administrator Do At Northrop Grumman

* Lead the evaluation of customer RFPs and collaboration with the program teams to develop subcontract RFPs that include but are not limited to statements of work, technical/quality specifications, terms and conditions, prime contract flow-downs, pricing instructions/templates and supplier deliverables, all in accordance with applicable FAR/DFARS requirements and Company Policies and Procedures.
* Prepare Non-disclosure Agreements, Teaming Agreements, Memorandums of Agreement and Pricing Agreements.
* Preparation and management of internal step reviews of new opportunities and formal customer proposal preparation.
* Conducts bidders conferences, analyzes and evaluates subcontractor proposals, negotiates subcontract provisions and deviations to statements of work and terms and conditions.
* Selects and recommends subcontractors, writes formal/compliant major subcontract awards with adequate written justifications, documents files in preparation for internal and external audits.
* Administers resulting subcontracts, ensures that all requirements are performed in accordance with contractual requirements.
* Negotiates and coordinates additions, deletions or modifications to subcontracts.
* Participates with Global Supply Chain and Purchasing to develop Subcontract policies and procedures.
* GSCACS

What Does A Subcontract Administrator Do At General Atomics and Affiliated Companies

* Develops subcontract specifications, statements of work, and terms and conditions for the procurement of specialized materials, equipment, and services.
* Prepares bid packages, analyzes and evaluates proposals, negotiates subcontract provisions, and administers resulting subcontracts.
* Completes detailed RFP/RFQ’s for time and material, labor-hour, cost reimbursable and fixed price work efforts.
* Negotiates, administers and closes-out subcontracts.
* Performs cost and price analysis on subcontractor’s proposals.
* Negotiates and coordinates additions, deletions or modifications to subcontracts.
* Analyzes and evaluates potential problems with subcontractor commitments, assesses the impact of subcontractor delays, assists in developing recovery plans and recommends solutions.
* Responsible for observing all laws, regulations to include the FAR and DFAR and other applicable obligations wherever and whenever business is conducted on behalf of the Company.
* Expected to maintain a productive and safe working environment in accordance with established operating procedures and practices.
* Identifies subcontract issues and develops solutions.
* Reviews, drafts as necessary, and negotiates terms and conditions of teaming, license, and memorandum of understanding agreements.
* May advise management of contractual rights and obligations and provides interpretation of terms and conditions.
* Other duties as assigned or required

What Does A Subcontract Administrator Do At Bae Systems

* Identifies potential sources for required materials or services, and develops and issues Requests for Proposals (RFPs).
* Receives, reviews, and negotiates, subcontractor proposals.
* Manages the sources selection process by leading the proposal evaluation team in fact finding, technical evaluations, and cost/price analysis.
* Negotiates subcontract terms and conditions including estimated cost/price, delivery, quality and performance requirements.
* Develops and negotiates required special terms, conducts independent cost/price analysis as needed.
* Documents the entire negotiation process.
* Develops the subcontract document; reviews it for compliance with Government, Corporate and Company requirements; and obtains management approval prior to issuance to the subcontractor.
* Supports the subcontract administration team from award through completion to ensure compliance with all terms and conditions, including price, schedule and quality.
* Coordinates and participates in subcontractor surveys and program reviews.
* Reviews and monitors payments, commitments and funding status.
* Negotiates subcontract changes and responds to all formal subcontract inquiries and issues.
* Provides subcontract status as required.
* Develops, negotiates, and issues teaming agreements, non-disclosure agreements, and memorandum of understanding.
* Provides subcontract advice and counsel to program managers, engineering personnel and other related functions such as finance, quality and contract administration.
* Enters administrative and financial data on subcontracts into various subcontract databases.
* Performs subcontract close-out.
* Performs other related duties as assigned.
* Serves as subject matter expert for sub contractual matters under the Federal Acquisition Regulations (FAR) and the Defense Federal Acquisition Regulation Supplement (DFARS)
* III.
* SUPERVISION:
* A. Responsibilities for Work of Others
* May be required to coach and/or train more junior Subcontracts Administrators
* B.
* Supervision Received
* Receives general supervision.
* Work is checked for results achieved.
* BAE Systems helps protect those who protect us.
* At our R&D and manufacturing facilities in Kingsport, TN and Radford, VA, we do this by developing safer explosives and propellants for our government and commercial customers.
* Holston and Radford AAPs have provided high quality explosives and propellants for our soldiers since WWII and will continue to push the frontier of energetic material synthesis and manufacturing with your help.
* Learn more about this area of our business at www.baesystems.com/OSIjobs

What Does A Subcontract Administrator Do At The Mitre Corporation

* Processes a high volume of Service Purchase Requisitions (SPRs) forSubcontractor and Consultant support in accordance with MITRE, FAR and CPSRcompliance procedures.
* Development of Procurement packages.
* Assistingin the evaluation of requests for proposals while participating in theacquisition process of subcontracts and consultants that may include:acquisition planning, request for proposal generation, source selection, contractnegotiation, and award and administration of agreements.
* WithSupervision, establishes, builds and maintains collaborative relationships withinternal and external subcontracts stakeholders
* Assists with implementation of basic subcontracting principles.
* Obtains answers with assistance for day-to-day questions and issues ofsubcontract administration
* Responding to reporting needs and data calls, audits as necessary.
* ReviewsSubcontractor and Consultant Invoices for adherence to contract terms, approvesinvoices as appropriate

What Does A Subcontract Administrator Do At ASRC Federal Holding Company

* Develop, negotiate and administer T&M, Labor Hour, Fixed Price, Cost Reimbursable/Award Fee type Subcontracts, Non-disclosure Agreements and Teaming Agreements consistent with government client requirements in accordance company, FAR/DFAR procurement policies and procedures.
* Lead subcontracting support element, coordinating pre-award subcontract proposal functions and make decisions regarding subcontract management approach, and coordinate the subcontract proposal process.
* Create subcontract request for proposals in support of prime contract solicitations.
* Conduct a thorough review of prime solicitations ensuring the subcontract RFP contains all appropriate flow-downs and requirements.
* Evaluate subcontract proposals for compliance and risks to the solicitation ensuring all aspects to requirements are considered from pricing or cost to include the management volume.
* Perform price and cost analysis, resulting from negotiation of price/cost and price/cost-related terms and other subcontract or other agreement provisions.
* Support post-award subcontract management, ensuring compliance with required performance criteria and create and implement effective acquisition strategies
* Advise and support management on potential improvements or new approaches.
* The position reports to the Director of Subcontracts

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How To Become A Subcontract Administrator

Although a high school diploma may be sufficient for some positions, many employers require buyers and purchasing agents to have a bachelor’s degree. Most entry-level positions require some form of on-the-job training.

Education

Educational requirements usually vary with the size of the organization. Although a high school diploma may be enough at some organizations, many businesses require applicants to have a bachelor’s degree. For many positions, a degree in business, finance, or supply management is sufficient.

For those interested in a career as a buyer or purchasing agent of farm products, a degree in agriculture, agriculture production, or animal science is often beneficial.

Training

Buyers and purchasing agents typically get on-the-job training for more than 1 year. During this time, they learn how to perform their basic duties, including monitoring inventory levels and negotiating with suppliers.

Licenses, Certifications, and Registrations

There are several certifications available for buyers and purchasing agents. Although some employers require certification, many do not.

Most of these certifications involve oral or written exams and have education and work experience requirements.

The Institute for Supply Management offers the Certified Professional in Supply Management (CPSM) credential, which covers a wide scope of purchasing professional duties. To receive the CPSM credential, candidates must pass three exams and those with a bachelor’s degree must possess at least 3 years of relevant work experience while those without a bachelor’s degree must have at least 5 years of relevant work experience.

The American Purchasing Society offers the Certified Purchasing Professional (CPP) certification. The CPP certification is valid for 5 years. Candidates must earn a certain number of professional development “points” to renew their certification. Candidates initially become eligible and can renew their certification through a combination of purchasing-related experience, education, and professional contributions (such as published articles or delivered speeches).

APICS offers the Certified Supply Chain Professional (CSCP) credential. Applicants must have 3 years of relevant business experience or a bachelor’s degree in order to be eligible for the CSCP credential. The credential is valid for 5 years. Candidates must also earn a certain number of professional development points to renew their certification.

The Next Level Purchasing Association offers the Senior Professional in Supply Management (SPSM) Certification. Although there are no education or work experience requirements, applicants must complete six online courses and pass an SPSM exam. Certification is valid for 4 years. Candidates must complete 32 continuing education hours in procurement-related topics to recertify for an additional four-year period.

The Universal Public Procurement Certification Council (UPPCC) offers two certifications for workers in federal, state, and local government. The Certified Professional Public Buyer (CPPB) credential requires applicants to have earned at least an associate’s degree, possess at least 3 years of public procurement experience, and complete relevant training courses. The Certified Public Purchasing Officer (CPPO) requires applicants to have earned a bachelor’s degree, possess at least 5 years of public procurement experience, and complete additional training courses.

Those with the CPPB or the CPPO designation must renew their certification every 5 years by completing continuing education courses or attending procurement-related conferences or events.

The National Institute of Government Purchasing (NIGP), Institute for Public Procurement offers preparation courses for the UPPCC certification exams.

Advancement

An experienced purchasing agent or buyer may become an assistant purchasing manager before advancing to purchasing manager, supply manager, or director of materials management. Buyers and purchasing agents with extensive work experience can also advance to become the Chief Procurement Officer (CPO) for an organization.

Important Qualities

Analytical skills. When evaluating suppliers, buyers and purchasing agents must analyze their options and choose a supplier with the best combination of price, quality, delivery, or service. 

Decisionmaking skills. Buyers and purchasing agents must have the ability to make informed and timely decisions, choosing products that they think will sell.

Math skills. Buyers and purchasing agents must possess basic math skills. They must be able to compare prices from different suppliers to ensure that their organization is getting the best deal. 

Negotiating skills. Buyers and purchasing agents often must negotiate the terms of a contract with a supplier. Interpersonal skills and self-confidence, in addition to knowledge of the product, can help lead to successful negotiations.

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Subcontract Administrator jobs

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Subcontract Administrator Career Paths

Subcontract Administrator
Contracts Manager Program Manager Marketing Manager
Account Director
9 Yearsyrs
Purchasing Manager Program Manager General Manager
Area Manager
7 Yearsyrs
Subcontracts Manager Contracts Manager
Contracts Director
12 Yearsyrs
Senior Subcontract Administrator Subcontracts Manager
Contracts Manager
9 Yearsyrs
Contracts Manager Contracts Administrator Purchasing Manager
Director Of Purchasing
10 Yearsyrs
Supply Chain Manager Director, Procurement
Director Of Strategic Sourcing
13 Yearsyrs
Subcontracts Manager Purchasing Manager
Director, Procurement
13 Yearsyrs
Senior Purchasing Agent Material Manager Purchasing Manager
Global Procurement Manager
10 Yearsyrs
Purchasing Manager General Manager Account Manager
Operations Manager
7 Yearsyrs
Senior Purchasing Agent Project Manager Purchasing Manager
Procurement Officer
6 Yearsyrs
Contracts Administrator Project Manager
Program Manager
8 Yearsyrs
Procurement Agent Senior Sourcing Specialist Purchasing Manager
Project Procurement Manager
12 Yearsyrs
Supply Chain Manager Senior Manager Business Developer
Proposal Manager
10 Yearsyrs
Contracts Administrator Project Coordinator Operations Manager
Purchasing Manager
9 Yearsyrs
Project Manager Product Manager Purchasing Manager
Senior Manager, Procurement
11 Yearsyrs
Procurement Agent Purchasing Manager
Senior Purchasing Manager
9 Yearsyrs
Project Manager Engineering Manager Purchasing Manager
Senior Sourcing Manager
12 Yearsyrs
Senior Subcontract Administrator Contracts Manager Contracts Administrator
Subcontracts Manager
11 Yearsyrs
Senior Contract Specialist Senior Subcontract Administrator Purchasing Manager
Supply Chain Lead
9 Yearsyrs
Program Manager Human Resources Generalist Senior Recruiter
Vending Manager
7 Yearsyrs
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Subcontract Administrator Demographics

Gender

  • Female

    49.6%
  • Male

    48.4%
  • Unknown

    2.1%

Ethnicity

  • White

    81.7%
  • Hispanic or Latino

    8.7%
  • Asian

    7.0%
  • Unknown

    2.0%
  • Black or African American

    0.6%
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Languages Spoken

  • Spanish

    56.9%
  • French

    9.8%
  • Portuguese

    5.9%
  • Swahili

    3.9%
  • Chinese

    3.9%
  • Mandarin

    3.9%
  • Greek

    2.0%
  • German

    2.0%
  • Japanese

    2.0%
  • Dari

    2.0%
  • Carrier

    2.0%
  • Russian

    2.0%
  • Urdu

    2.0%
  • Italian

    2.0%
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Subcontract Administrator

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Subcontract Administrator Education

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Real Subcontract Administrator Salaries

Job Title Company Location Start Date Salary
Contract/Subcontract Administrator VII AMEC Paragon, Inc. Houston, TX Oct 28, 2010 $159,000
Subcontract Administrator Technip USA, Inc. Houston, TX Jul 15, 2015 $146,182
Subcontracts Administrator Foster Wheeler USA Corporation Houston, TX Dec 21, 2015 $102,003
Subcontracts Administrator Technip USA, Inc. Houston, TX Jul 17, 2016 $87,768
Subcontracts Administrator Technip USA, Inc. Houston, TX Jul 17, 2015 $87,768
Subcontracts Administrator Technip USA, Inc. Houston, TX May 29, 2015 $82,810
Subcontracts Administrator Technip USA, Inc. Houston, TX Jul 17, 2014 $82,810
Subcontracts Administrator Technip USA, Inc. Houston, TX Sep 12, 2013 $80,000
Subcontracts Administrator Technip USA, Inc. Houston, TX Jul 30, 2012 $80,000
Subcontract Administrator Gulfstream Aerospace Corporation Savannah, GA May 07, 2012 $75,940
Subcontract Administrator Gulfstream Aerospace Corporation Savannah, GA Sep 30, 2014 $75,000

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Top Skills for A Subcontract Administrator

SubcontractorProposalsSubcontractAgreementsPurchaseOrdersProceduresRFPPrimeContractTaskOrdersFar/DfarTCpsrFederalAcquisitionRegulationNon-DisclosureAgreementsFFPAdministerSubcontractsContractAdministrationContractRequirementsProgramManagementIdiqSourceSelectionCompanyPolicies

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Top Subcontract Administrator Skills

  1. Subcontractor Proposals
  2. Subcontract Agreements
  3. Purchase Orders
You can check out examples of real life uses of top skills on resumes here:
  • Issued Requests for Proposals, evaluated subcontractor proposals and conducted negotiations.
  • Performed cost/price analysis, negotiated Subcontract Agreements and executed a wide range of contractual documents.
  • Close out completed subcontracts and purchase orders as required.
  • Formulated & revised procurement procedures used by all buying personnel.
  • Prepare Request for Proposal (RFP) and supporting documentation to support Government IDIQ and Task Order Federal and Commercial efforts.

Top Subcontract Administrator Employers

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