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Become A Subcontract Administrator

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Working As A Subcontract Administrator

  • Getting Information
  • Communicating with Supervisors, Peers, or Subordinates
  • Interacting With Computers
  • Communicating with Persons Outside Organization
  • Establishing and Maintaining Interpersonal Relationships
  • Mostly Sitting

  • Make Decisions

  • Stressful

  • $71,601

    Average Salary

What Does A Subcontract Administrator Do

Buyers and purchasing agents buy products and services for organizations to use or resell. They evaluate suppliers, negotiate contracts, and review the quality of products.

Duties

Buyers and purchasing agents typically do the following:

  • Evaluate suppliers on the basis of the price, quality, and speed of delivery of their products and services
  • Interview vendors and visit suppliers’ plants and distribution centers to examine and learn about products, services, and prices
  • Attend meetings, trade shows, and conferences to learn about new industry trends and make contacts with suppliers
  • Analyze price proposals, financial reports, and other information to determine reasonable prices
  • Negotiate contracts on behalf of their organization
  • Work out agreements with suppliers, such as when products will be delivered
  • Meet with staff and vendors to discuss defective or unacceptable goods or services and determine corrective action
  • Evaluate and monitor contracts to be sure that vendors and supplies comply with the terms and conditions of the contract and to determine the need for changes
  • Maintain and review records of items bought, costs, deliveries, product performance, and inventories

Buyers and purchasing agents buy farm products, durable and nondurable goods, and services for organizations and institutions. They try to get the best deal for their organization: the highest quality goods and services at the lowest cost. They do this by studying sales records and inventory levels of current stock, identifying foreign and domestic suppliers, and keeping up to date with changes affecting both the supply of, and demand for, products and materials.

Purchasing agents and buyers consider price, quality, availability, reliability, and technical support when choosing suppliers and merchandise. To be effective, purchasing agents and buyers must have a working technical knowledge of the goods or services they are purchasing.

Evaluating suppliers is one of the most critical functions of a buyer or purchasing agent. Many organizations run on a lean manufacturing schedule and use just-in-time inventories, so any delays in the supply chain can shut down production and cause the organization to lose customers.

Buyers and purchasing agents use many resources to find out all they can about potential suppliers. They attend meetings, trade shows, and conferences to learn about new industry trends and make contacts with suppliers.

They often interview prospective suppliers and visit their plants and distribution centers to assess their capabilities. For example, they may discuss the design of products with design engineers, quality concerns with production supervisors, or shipping issues with managers in the receiving department.

Buyers and purchasing agents must make certain that the supplier can deliver the desired goods or services on time, in the correct quantities, and without sacrificing quality. Once they have gathered information on suppliers, they sign contracts with suppliers who meet the organization’s needs and they place orders.

Buyers who purchase items to resell to customers may determine which products their organization will sell. They need to be able to predict what will appeal to their customers. If they are wrong, they could jeopardize the profits and reputation of their organization.

Buyers who work for large organizations often specialize in purchasing one or two categories of products or services. Buyers who work for smaller businesses or government agencies may be responsible for making a greater variety of purchases.

Wholesale and retail buyers purchase goods for resale to consumers. Examples of these goods are clothing and electronics. Purchasing specialists who buy finished goods for resale are commonly known as buyers or merchandise managers.

Purchasing agents and buyers of farm products buy agricultural products for further processing or resale. Examples of these products are grain, cotton, and tobacco.

Purchasing agents, except wholesale, retail, and farm products buy items for the operation of an organization. Examples of these items are chemicals and industrial equipment needed for a manufacturing establishment, and office supplies.

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How To Become A Subcontract Administrator

Although a high school diploma may be sufficient for some positions, many employers require buyers and purchasing agents to have a bachelor’s degree. Most entry-level positions require some form of on-the-job training.

Education

Educational requirements usually vary with the size of the organization. Although a high school diploma may be enough at some organizations, many businesses require applicants to have a bachelor’s degree. For many positions, a degree in business, finance, or supply management is sufficient.

For those interested in a career as a buyer or purchasing agent of farm products, a degree in agriculture, agriculture production, or animal science is often beneficial.

Training

Buyers and purchasing agents typically get on-the-job training for more than 1 year. During this time, they learn how to perform their basic duties, including monitoring inventory levels and negotiating with suppliers.

Licenses, Certifications, and Registrations

There are several certifications available for buyers and purchasing agents. Although some employers require certification, many do not.

Most of these certifications involve oral or written exams and have education and work experience requirements.

The Institute for Supply Management offers the Certified Professional in Supply Management (CPSM) credential, which covers a wide scope of purchasing professional duties. To receive the CPSM credential, candidates must pass three exams and those with a bachelor’s degree must possess at least 3 years of relevant work experience while those without a bachelor’s degree must have at least 5 years of relevant work experience.

The American Purchasing Society offers the Certified Purchasing Professional (CPP) certification. The CPP certification is valid for 5 years. Candidates must earn a certain number of professional development “points” to renew their certification. Candidates initially become eligible and can renew their certification through a combination of purchasing-related experience, education, and professional contributions (such as published articles or delivered speeches).

APICS offers the Certified Supply Chain Professional (CSCP) credential. Applicants must have 3 years of relevant business experience or a bachelor’s degree in order to be eligible for the CSCP credential. The credential is valid for 5 years. Candidates must also earn a certain number of professional development points to renew their certification.

The Next Level Purchasing Association offers the Senior Professional in Supply Management (SPSM) Certification. Although there are no education or work experience requirements, applicants must complete six online courses and pass an SPSM exam. Certification is valid for 4 years. Candidates must complete 32 continuing education hours in procurement-related topics to recertify for an additional four-year period.

The Universal Public Procurement Certification Council (UPPCC) offers two certifications for workers in federal, state, and local government. The Certified Professional Public Buyer (CPPB) credential requires applicants to have earned at least an associate’s degree, possess at least 3 years of public procurement experience, and complete relevant training courses. The Certified Public Purchasing Officer (CPPO) requires applicants to have earned a bachelor’s degree, possess at least 5 years of public procurement experience, and complete additional training courses.

Those with the CPPB or the CPPO designation must renew their certification every 5 years by completing continuing education courses or attending procurement-related conferences or events.

The National Institute of Government Purchasing (NIGP), Institute for Public Procurement offers preparation courses for the UPPCC certification exams.

Advancement

An experienced purchasing agent or buyer may become an assistant purchasing manager before advancing to purchasing manager, supply manager, or director of materials management. Buyers and purchasing agents with extensive work experience can also advance to become the Chief Procurement Officer (CPO) for an organization.

Important Qualities

Analytical skills. When evaluating suppliers, buyers and purchasing agents must analyze their options and choose a supplier with the best combination of price, quality, delivery, or service. 

Decisionmaking skills. Buyers and purchasing agents must have the ability to make informed and timely decisions, choosing products that they think will sell.

Math skills. Buyers and purchasing agents must possess basic math skills. They must be able to compare prices from different suppliers to ensure that their organization is getting the best deal. 

Negotiating skills. Buyers and purchasing agents often must negotiate the terms of a contract with a supplier. Interpersonal skills and self-confidence, in addition to knowledge of the product, can help lead to successful negotiations.

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Subcontract Administrator Career Paths

Subcontract Administrator
Senior Purchasing Agent Senior Subcontract Administrator Senior Contract Administrator/Contract Administrator
Contracts Administration Manager
8 Yearsyrs
Subcontracts Manager Contracts Manager
Contracts Director
12 Yearsyrs
Subcontracts Manager Purchasing Manager
Director Of Purchasing
10 Yearsyrs
Senior Subcontract Administrator Senior Contract Administrator/Contract Administrator Purchasing Manager
Director Of Sourcing
13 Yearsyrs
Senior Contract Administrator/Contract Administrator Subcontracts Manager Purchasing Manager
Director Of Strategic Sourcing
13 Yearsyrs
Senior Subcontract Administrator Subcontracts Manager Purchasing Manager
Director, Procurement
13 Yearsyrs
Project Manager Product Manager Purchasing Manager
Global Procurement Manager
11 Yearsyrs
Project Manager Construction Manager Purchasing Manager
Global Supply Chain Manager
11 Yearsyrs
Contracting Officer Logistics Manager Planner/Buyer
Materials Program Manager
9 Yearsyrs
Senior Contract Specialist Acquisition Analyst Senior Finance Analyst
Pricing Manager
7 Yearsyrs
Senior Contract Specialist Senior Contract Administrator/Contract Administrator Purchasing Manager
Procurement Officer
5 Yearsyrs
Contracts Representative Contracts Specialist Contracts Manager
Project Procurement Manager
10 Yearsyrs
Purchasing Manager Category Manager
Senior Category Manager
11 Yearsyrs
Contracts Manager Contracts Administrator Purchasing Manager
Senior Manager, Procurement
11 Yearsyrs
Contracts Manager Account Manager Purchasing Manager
Senior Sourcing Manager
13 Yearsyrs
Purchasing Manager Contracts Manager Contracts Administrator
Subcontracts Manager
11 Yearsyrs
Senior Contract Administrator/Contract Administrator Purchasing Manager
Supply Chain Consultant
10 Yearsyrs
Senior Purchasing Agent Material Manager Procurement Agent
Supply Manager
6 Yearsyrs
Contractor/Consultant Senior Analyst Senior Operations Analyst
Vending Manager
7 Yearsyrs
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Subcontract Administrator Demographics

Gender

Female

49.6%

Male

48.2%

Unknown

2.2%
Ethnicity

White

60.5%

Black or African American

14.2%

Hispanic or Latino

13.8%

Asian

7.2%

Unknown

4.3%
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Foreign Languages Spoken

Spanish

63.6%

French

6.8%

Swahili

4.5%

Portuguese

4.5%

Chinese

4.5%

Mandarin

4.5%

Greek

2.3%

German

2.3%

Japanese

2.3%

Carrier

2.3%

Russian

2.3%
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Subcontract Administrator Education

Schools

University of Phoenix

11.4%

Villanova University

10.7%

Strayer University

9.6%

George Washington University

7.5%

Webster University

5.3%

Northern Virginia Community College

5.3%

Athens State University

4.6%

Arizona State University

4.3%

George Mason University

4.3%

University of Houston

4.3%

University of Virginia

4.3%

University of Maryland - University College

3.9%

Drexel University

3.9%

Towson University

3.9%

Florida Institute of Technology-Melbourne

3.2%

University of Alabama

2.8%

Defense Acquisition University

2.8%

San Jose State University

2.8%

Pennsylvania State University

2.5%

San Diego State University

2.5%
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Majors

Business

51.3%

Management

7.8%

Political Science

6.4%

Marketing

4.5%

Accounting

4.0%

Supply Chain Management

3.7%

Law

2.8%

Finance

2.7%

Project Management

2.1%

Communication

2.0%

Economics

1.9%

Education

1.5%

Criminal Justice

1.3%

Psychology

1.3%

Human Resources Management

1.3%

Public Administration

1.2%

International Business

1.1%

Liberal Arts

1.1%

History

1.0%

English

0.9%
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Degrees

Bachelors

44.3%

Masters

25.0%

Other

16.1%

Certificate

6.8%

Associate

4.7%

Doctorate

2.9%

Diploma

0.2%
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Subcontract Administrator Videos

Q&A - Salaries for Computer Jobs [How much $$$ can you make?]

Q&A - How To Get A Job With Little or No Experience

Q&A - Should I work for a Fortune 500 Company, Small Business, or Sub-Contract?

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Real Subcontract Administrator Salaries

Job Title Company Location Start Date Salary
Contract/Subcontract Administrator VII AMEC Paragon, Inc. Houston, TX Oct 28, 2010 $159,000
Subcontract Administrator Technip USA, Inc. Houston, TX Jul 15, 2015 $146,182
Subcontracts Administrator Foster Wheeler USA Corporation Houston, TX Dec 21, 2015 $102,003
Subcontracts Administrator Technip USA, Inc. Houston, TX Jul 17, 2016 $87,768
Subcontracts Administrator Technip USA, Inc. Houston, TX Jul 17, 2015 $87,768
Subcontracts Administrator Technip USA, Inc. Houston, TX May 29, 2015 $82,810
Subcontracts Administrator Technip USA, Inc. Houston, TX Jul 17, 2014 $82,810
Subcontracts Administrator Technip USA, Inc. Houston, TX Sep 12, 2013 $80,000
Subcontracts Administrator Technip USA, Inc. Houston, TX Jul 30, 2012 $80,000
Subcontract Administrator Gulfstream Aerospace Corporation Savannah, GA May 07, 2012 $75,940
Subcontract Administrator Gulfstream Aerospace Corporation Savannah, GA Sep 30, 2014 $75,000

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Top Skills for A Subcontract Administrator

  1. Subcontract Agreements
  2. Subcontractor Proposals
  3. Compliance
You can check out examples of real life uses of top skills on resumes here:
  • Prepared and negotiated non-disclosure agreements, teaming agreements, subcontract agreements and modifications to ensure compliance with NPS Policies and Procedures.
  • Review and negotiate subcontractor proposals to include subcontract terms and conditions, estimated cost/price, delivery, quality and performance requirements.
  • Managed Small Business Program responsible for developing and implementing procurement programs to ensure compliance with Federal socioeconomic requirements.
  • Contract negotiations * Provide customer service with all Equal Employer Opportunity compliance requirements according to the Florida Department of Transportation.
  • Initiated and utilized Blanket Purchase Agreement accounts with vendors strictly in accordance with the Federal Acquisitions Regulation.

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Top Subcontract Administrator Employers

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Subcontract Administrator Videos

Q&A - Salaries for Computer Jobs [How much $$$ can you make?]

Q&A - How To Get A Job With Little or No Experience

Q&A - Should I work for a Fortune 500 Company, Small Business, or Sub-Contract?

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