Subcontract administrator job description

Versar, Inc. is a global project management company based in the Washington, DC metropolitan area, with 21 locations around the world. Since 1969, Versar has provided technical and management support to federal, state, and local government clients as well as to industries worldwide, delivering construction management, environmental sciences and engineering infrastructure solutions. Versar offers tailored and secure solutions in harsh environments providing clients with comprehensive engineering and construction management, environmental and professional services.

Versar is seeking an experienced Subcontracts Administrator/Purchaser with a focus on internal and external client service to manage a variety of government (federal, state & local) and commercial subcontracts in accordance with company policies and procedures, applicable laws and customer requirements.

The position supports all aspects of purchasing within Versar including the negotiation, drafting, and management of subcontracts, purchase orders, and consultant agreements.

Assures that all requirements are met (signed agreements, certificates of insurance, bonds, contractor license, Reps & Certs, valid cost estimates, or other applicable documents) prior to subcontractor or consultant mobilization.

Generates purchase orders, NTPs, LOIs or other documents, as required.

Other general responsibilities include subcontract document control file development and maintenance; costing and price analyses; disputes, liens and claims. In addition, attends project meetings, develops and distributes vendor RFPs and works proactively with project managers and G&A teams to facilitate subcontract management.

The successful candidate must have a flexible, “can-do” attitude and a willingness to take on many tasks within the organization.

The position requires the ability to work independently, as well as the ability to collaborate and contribute in a team environment.

Attention to detail and excellent organizational skills are required. In addition, you must be a strong written and verbal communicator and must be very responsive to internal and external client requests.

Responsibilities:

Administer subcontracts both directly and through supervision of appropriate internal and external resources.

Review and assist in formulating statements of work, specifications, drawings or other required deliverables to ensure compliance with applicable federal, state, and local laws, codes and regulations.

Participate in contract/task proposal reviews and subcontractor selection.

Preside over pre-startup meetings with subcontractors after award.

During performance, conduct status updates with management and others impacted by individual projects.

Prepare documents and justify subcontract change orders and estimates, negotiate subcontract change orders and amendments and approve those within signature authority.

Administer subcontracts to resolve and avoid potential claims and lawsuits.

Prepare all documentation and coordinate with legal and technical representatives to resolve inquiries, concerns, protests, and disputes from subcontractors.

Negotiate or assist in negotiating problem resolution with project managers and subcontractors.

Enforce corporate procurement policies and procedures in compliance with CPSR requirements.

Job Requirements

Bachelor’s degree in Contract Administration or Business related field preferred.

3-7 years of progressively responsible subcontract administration (or management) experience with Federal and state and local Government projects required.

Knowledge of government contracting laws, rules, and regulations including, but not limited to, the Federal Acquisition Regulations (FAR), the Defense Federal Acquisition Regulation Supplement (DFARS), and commercial contracting requirements

Experience supporting an organization in a constantly changing, fast-paced environment.

Ability and willingness to learn about new areas of government contracts law.

Proficient in Deltek/Costpoint, Microsoft Office Suite, SharePoint, etc.

Ability to work with minimum supervision in a collaborative team environment, and commitment to the highest quality in all aspects of project delivery required.

Preferred Qualifications:

Government or Commercial contracting certification.

Membership in a nationally recognized contracting organization.

This position is 100% remote.



The salary for this position is $75k.


The
Subcontracts Administrator, Jr
will work with Subcontracts Leads and other Subcontracts Administrators on a dynamic team who will be responsible for providing a variety of subcontracts administrative support and supporting subcontract closeout efforts. As a
Subcontracts Administrator, Jr
, you will work under close supervision by the Subcontracts Leads to process NDAs, TAs, Service Purchase Orders, Consulting Agreements, Subcontract Agreements, and Subcontracts closeouts as needed.


Responsibilities



Maintain Subcontract files with required documentation (including subcontract closeout files). Conduct administrative duties of assigned Subcontracts. Prepare and disseminate information throughout the company regarding subcontract status matters, as needed. Interface with subcontractors, SBU, and subsidiary operations. Ensure compliance with internal subcontracting policies. Assist in the preparation of proposals to the customer. Assist in any closeout efforts, as needed. Research and assist in resolving subcontract issues, disputes, terms/conditions, etc. Assist in the maintenance of files compliant with CPSR rules. Maintain subcontracts closeout tracker sheets as needed. Maintain Subcontract and Contract databases and logs. Maintain the Subcontracts and Contracts sites in Chenega SharePoint. Other duties as assigned


Qualifications



Bachelor's Degree OR 4+ years of professional experience may be used in lieu of education. 3+ years of work experience is required. Background check required. The position requires a COVID vaccination or an approved accommodation/exemption for a disability/medical condition or religious belief .

Knowledge, Skills, and Abilities:

Business, logistics, and accounting knowledge is strongly desired. Possess excellent verbal and written communication skills. Possess strong skills in organizing, and managing time across multiple time zones, tasks, and customer needs. Must have the ability to work independently or in a team environment. Working knowledge of a variety of computer software applications in word processing, spreadsheets, database, presentation software (MSWord, Excel, Access, PowerPoint), and Outlook.
#MIOS, LLC


Teleworking Permitted?


Yes

Teleworking Details


Per MIOS Hybrid Work Policies

Applied Research Associates, Inc. is an employee-owned international research and engineering company recognized for providing technically superior solutions to complex and challenging problems in the physical sciences. The company, founded in Albuquerque, NM, in 1979, currently employs over 1600 professionals and continues to grow. ARA offices throughout the United States and Canada provide a broad range of technical expertise in defense technologies, civil technologies, computer software and simulation, systems analysis, environmental technologies, and testing and measurement. The corporation also provides sophisticated technical products for environmental site characterization, pavement analysis, and robotics.

At ARA, employees are our greatest assets. We realize that employee ownership spawns greater creativity and initiative along with higher performance and customer satisfaction levels. ARA gives its employees the tools, training, and opportunities to take more active roles as owners. The culture is challenging; innovation and experimentation are the norm. Employees are eligible for contributions which not only add to the company's success, but also their own through the Employee Stock Ownership Plan (ESOP). Our motto is “Engineering and Science That Matters for Fun & Profit” and we live our core values of Passion, Freedom, Service and Growth every day. For additional information and an opportunity to join our unique team, please visit our website at www.ara.com.

Experience Required

• 8 - 10 years: Experience related to position without a degree
• 2 - 4 years: Experience related to position with a degree

Education Preferred

• Bachelor of Business Administration or better

Behaviors Required

• Team Player: Works well as a member of a group
• Enthusiastic: Shows intense and eager enjoyment and interest
• Detail Oriented: Capable of carrying out a given task with all details necessary to get the task done well

Motivations Required

• Self-Starter: Inspired to perform without outside help
• Goal Completion: Inspired to perform well by the completion of tasks
• Flexibility: Inspired to perform well when granted the ability to set your own schedule and goals
• Ability to Make an Impact: Inspired to perform well by the ability to contribute to the success of a project or the organization

Preferred

• Entrepreneurial Spirit: Inspired to perform well by an ability to drive new ventures within the business

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)