Subcontract Administrator remote jobs

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Supply Chain - Subcontract Administrator - Buyer - Level 2
Lockheed Martin 4.8
Remote job
At Lockheed Martin Aeronautics we are committed to shaping the future of aviation! Our Aeronautics Supply Chain team is passionate about delivering innovative, affordable, and agile solutions that exceed our customer's expectations. The supply chain team touches every product and service we deliver and enables our customers to do the impossible every day. At Aeronautics, we leverage problem solving, creativity, and data to tackle the most exciting challenges in the industry. Our people are some of the greatest minds in the industry and truly make Lockheed Martin a great place to work. You have arrived at your career destination! Join us! Who You Are As a member of the Lockheed Martin, Global Supply Chain team, you will impact major complex procurements of different contract types and will have continued interaction with Lockheed Martin program management and LM GSC Leadership. You'll need to operate autonomously and have the business acumen for interaction with the strategic supplier leadership chains. In addition, You'll be looked upon to help guide and mentor other members of the team with their continued learning and training. What You Will Be Doing In this fast-paced role, you'll play a critical part in developing and executing contractual relationships with our suppliers. Every day will be unique as you tackle shortages, developmental issues, and resolve complex supplier performance issues. You'll have a lasting impact on our bottom line, by controlling costs through negotiation and ensuring on-time delivery. You'll serve as consult to management and provide guidance on team objectives. This position will be responsible for overall cost, schedule, technical and quality performance for moderate-to-high-risk, non-commercial performance specification subcontracts in ADP. To be successful in this role, you should have a strong background in the following areas but not limited to: preparing requests for proposals, evaluating subcontractor proposals, negotiating terms and conditions, developing cost/price analysis, negotiations, purchase order and contract creation/documentation, purchase order maintenance, managing contractual delivery schedules to align with program demands, and communicating across multi-functions and multi-level platforms. What's In It For You From on-site to hybrid, we offer flexible work schedules to comprehensive benefits investing in your future and security, Learn more about Lockheed Martin's comprehensive benefits package here. Do you want to be part of a company culture that empowers employees to think big, lead with a growth mindset, and make the impossible a reality? We provide the resources and give you the flexibility to enable inspiration and focus -if you have the passion and courage to dream big, work hard, and have fun doing what you love then we want to build a better tomorrow with you. Further Information About This Opportunity This position is located in Fort Worth, TX Discover Fort Worth. OR This position is located in Palmdale, CA Discover Palmdale. OR This position is located in Marietta, GA Discover Marietta. Must be a US Citizen. This position will require an interim security clearance to start. This position is located at a facility that requires special access. Occasional travel could be required - 10% AeroSCM Basic Qualifications -Bachelors degree from an accredited college in a related discipline, or equivalent experience/combined education, with 3 years of professional experience; or 1 year of professional experience with a related Masters degree. -Experience with MS Excel & SAP OR equivalent purchasing/ERP system, such as Procure to Pay -Experience with analyzing problems and recommending solutions -Experience with multi-tasking and managing competing priorities -Excellent written and verbal communication skills -Active Interim Secret Clearance or higher Desired skills -Familiar with Commercial Acquisition Procedures (CAP), Federal Acquisition Regulations (FAR) and Defense Federal Acquisition Regulations (DFAR) -Experience with DOD contracting -Experience with Cost Type and T&M contracts -Works independently and in a collaborative and team based environment Lockheed Martin is an equal opportunity employer. Qualified candidates will be considered without regard to legally protected characteristics. The application window will close in 90 days; applicants are encouraged to apply within 5 - 30 days of the requisition posting date in order to receive optimal consideration. * At Lockheed Martin, we use our passion for purposeful innovation to help keep people safe and solve the world's most complex challenges. Our people are some of the greatest minds in the industry and truly make Lockheed Martin a great place to work. With our employees as our priority, we provide diverse career opportunities designed to propel, develop, and boost agility. Our flexible schedules, competitive pay, and comprehensive benefits enable our employees to live a healthy, fulfilling life at and outside of work. We place an emphasis on empowering our employees by fostering an inclusive environment built upon integrity and corporate responsibility. If this sounds like a culture you connect with, you're invited to apply for this role. Or, if you are unsure whether your experience aligns with the requirements of this position, we encourage you to search on Lockheed Martin Jobs, and apply for roles that align with your qualifications. Other Important Information By applying to this job, you are expressing interest in this position and could be considered for other career opportunities where similar skills and requirements have been identified as a match. Should this match be identified you may be contacted for this and future openings. Ability to work remotely Onsite Full-time: The work associated with this position will be performed onsite at a designated Lockheed Martin facility. Work Schedule Information Lockheed Martin supports a variety of alternate work schedules that provide additional flexibility to our employees. Schedules range from standard 40 hours over a five day work week while others may be condensed. These condensed schedules provide employees with additional time away from the office and are in addition to our Paid Time off benefits. Security Clearance Information This position requires a government security clearance, you must be a US Citizen for consideration. Pay Rate: The annual base salary range for this position in California, Massachusetts, and New York (excluding most major metropolitan areas), Colorado, Hawaii, Illinois, Maryland, Minnesota, New Jersey, Vermont, Washington or Washington DC is $57,400 - $101,200. For states not referenced above, the salary range for this position will reflect the candidate's final work location. Please note that the salary information is a general guideline only. Lockheed Martin considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, education/ training, key skills as well as market and business considerations when extending an offer. Benefits offered: Medical, Dental, Vision, Life Insurance, Short-Term Disability, Long-Term Disability, 401(k) match, Flexible Spending Accounts, EAP, Education Assistance, Parental Leave, Paid time off, and Holidays. (Washington state applicants only) Non-represented full-time employees: accrue at least 10 hours per month of Paid Time Off (PTO) to be used for incidental absences and other reasons; receive at least 90 hours for holidays. Represented full time employees accrue 6.67 hours of Vacation per month; accrue up to 52 hours of sick leave annually; receive at least 96 hours for holidays. PTO, Vacation, sick leave, and holiday hours are prorated based on start date during the calendar year. This position is incentive plan eligible. Pay Rate: The annual base salary range for this position in most major metropolitan areas in California, Massachusetts, and New York is $66,000 - $114,425. For states not referenced above, the salary range for this position will reflect the candidate's final work location. Please note that the salary information is a general guideline only. Lockheed Martin considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, education/ training, key skills as well as market and business considerations when extending an offer. Benefits offered: Medical, Dental, Vision, Life Insurance, Short-Term Disability, Long-Term Disability, 401(k) match, Flexible Spending Accounts, EAP, Education Assistance, Parental Leave, Paid time off, and Holidays. This position is incentive plan eligible.
$66k-114.4k yearly 1d ago
Subcontract Administrator
Rand 4.8
Remote job
Job Type: Regular Subcontract Administrator RAND is seeking a Subcontract Administrator who serves as a member of the Subcontracting Team within the Procurement Services department. Subcontract Administrators provide timely, high quality, and coordinated research administrative services to RAND research, administrative and operations staff in addition to external subcontractors. They perform subcontract administration activities primarily related to drafting, negotiating, executing, and administering RAND's outgoing subcontract awards using their knowledge of research and subcontract administration. Responsibilities will include, but not limited to: Using knowledge and understanding of research and subcontract administration negotiates subcontract with external subcontractors effectively; ensures negotiated terms are acceptable and effectively mitigating risk to RAND and award sponsors with guidance from the Subcontracting Team Manager. Evaluate applicable regulations and other requirements to identify and collect required documentation, information, and/or certifications from subcontractors to ensure transaction is processed in adherence to federal and/or sponsor requirements as well as RAND procurement policies and procedures. Support and assist the Proposal Development Services (PDS) department by providing guidance and assistance to subrecipients, subcontractors, PDS staff, RAND research staff, and Contracts & Grants Services (CGS) staff regarding sponsor policy and RAND requirements for any outgoing proposals and subcontract compliance. Monitor and analyze subcontract agreement activity using knowledge of research and subcontract administration principles, policies and procedures to ensure the subcontract is conducting work in compliance with applicable terms & conditions in addition to federal, state, and/or sponsor regulations/policies/requirements. Independently follow up with subcontractors as needed when compliance concerns arise during monitoring activity. Draft, negotiate and facilitate execution of non-financial agreements (NFA) between RAND and subcontractors/suppliers, such as: nondisclosure agreements, teaming agreements, memorandums of understanding, and data use agreements. Activities include, but are not limited to: routing for management review and approval; signature collection; electronic document management; accounting system record creation; and close out. Closeout subcontract agreements in accordance with RAND and sponsor requirements, as well as any stated requirements in the subcontract agreement terms and conditions; includes collecting all required closeout documentation from subcontractors. Independently determine which closeout documentation is required, analyze documentation received for completeness, and follow up with subcontractor as needed when compliance concerns arise. Work effectively and collaboratively in a team environment. Collaborate with Procurement and Finance staff in identifying areas for improvement in office procedures and policies and creating and implementing new methods. Work effectively, prioritize and be flexible in a high-paced, high-volume professional environment, and to conclude negotiations and execute awards in a timely manner. Analyze complex situations, identify workable solutions/alternatives and make appropriate determinations and/or recommendations resulting in minimal risk to RAND and, if applicable, award sponsors. Responsible for routing negotiated outgoing subcontract agreements and amendments for required internal approvals and signatures, as stated in RAND procurement policies and procedures. Analyze complex situations, identify workable solutions/alternatives and make appropriate determinations and/or recommendations resulting in minimal risk to RAND and award sponsors. Basic Qualifications Requires a bachelor's degree in business administration, accounting or similar discipline and 4 years of relevant experience, however, 8 years of relevant experience may be substituted for a BS/BA degree. Preferred Qualifications Certified Research Administrator (CRA), Certified Professional Contract Manager (CPCM), or equivalent professional certification. Basic Knowledge and Skills Knowledge and understanding of research administration principles, policies and procedures, as well as pertinent federal regulations such as 2 CFR 200 OMB (Uniform Guidance); Federal Funding Accountability and Transparency Act (FFATA) reporting requirements; the Federation Demonstration Partnership (FDP); Federal Acquisition Regulations (FAR); Defense Federal Acquisition Regulations (DFAR); Federal Cost Accounting Standards (CAS). Knowledge and understanding of nonfederal sponsors and best practices in working with nonfederal sponsors, including industry, foundations and foreign sponsors. Knowledge and familiarity with various financial and/or non-financial based agreements. Ability to draft written agreements, review and understand basic financial documents and sponsor contract terms/conditions. Paralegal or other legal/business administration/accounting experience preferred. Effectively balance customer service with while ensuring regulatory compliance. Excellent verbal and written communication. Ability to interpret and communicate policies and regulations effectively. Ability to use good judgement, deal with ambiguity, and willingly explore alternatives and exceptions. Demonstrated strong computer skills: capable of Microsoft Office 365 software, particularity Word, Excel and Teams; experience with Salesforce and Workday Financial Accounting System preferred. Ability to provide high quality customer service in fast‐paced environment while maintaining professional communication. Maintains professional communication at all times with researchers, administrative staff, subcontractors, sponsor representatives, and auditors. Location: Santa Monica, CA or Pittsburgh, PA or Washington, DC (Hybrid Remote). While a flex work arrangement is preferred, fully remote work may be considered. Salary Range: $75,700 - $112,400 RAND considers a variety of factors when formulating an offer, including but not limited to, the specific role and associated responsibilities; a candidate's work experience, education/training, skills, expertise; and internal equity. The salary range includes base pay plus RAND's sabbatic pay (which provides additional compensation above base pay when vacation is taken). In addition, RAND provides strong benefits including health insurance coverage, life and disability insurance, savings plan, paid time-off and more. Equal Opportunity Employer
$75.7k-112.4k yearly Auto-Apply 11d ago
Contracts/Subcontracts Administrator
Foxhound Federal
Remote job
Benefits: 401(k) matching Bonus based on performance Company parties Competitive salary Dental insurance Health insurance Opportunity for advancement Paid time off Contracts/Subcontracts Administrator Position Description Job Summary We are seeking an experienced Contracts/Subcontracts Administrator with a full understanding of Federal Government contracting to support our growing consulting business. This role is responsible for the cradle-to-grave administration of contracts and subcontracts, ensuring compliance with FAR, DFARS, CPSR, and other applicable regulations. The ideal candidate is a proactive self-starter who thrives in a fast-paced, small-business environment and can work collaboratively with internal teams and external partners. Key Responsibilities - Draft, review, and manage contracts, subcontracts, teaming agreements, and related documents - Support contract and subcontract negotiations to ensure favorable terms and compliance - Partner with Business Development to obtain subcontractor pricing for proposals and ongoing efforts - Manage contract and subcontract execution to ensure timely processing, fair and reasonable pricing, and adherence to terms and conditions - Provide interpretation and guidance on contract requirements and risk mitigation - Create RFP solicitations and support proposals through pricing reviews, subcontract solicitations, and source selection assistance - Ensure proactive contract management throughout contract lifecycle - Demonstrate knowledge of the government acquisition process and FAR compliance - Participate in and/or lead special projects as assigned Required Qualifications - Bachelor's degree (or equivalent) and 7-10 years of cradle-to-grave contract administration experience in a U.S. Government contracting environment (Five additional years of relevant experience may substitute for a degree) - Comprehensive knowledge of contract and subcontract administration practices, procedures, and processes - Working knowledge of FAR, DFARS, CPSR, accounting practices, and export/import regulations - Proficiency with MS Office Suite (Word, Excel, PowerPoint) - Ability to analyze legal documents, contracts, POs, SOWs, and RFPs - Proven ability to independently negotiate agreements - Excellent oral and written communication skills; ability to present to leadership and persuade stakeholders - Strong analytical, problem-solving, and strategic thinking skills with financial and business acumen - Experience identifying and mitigating risks in RFPs and subcontract T&Cs - Strong interpersonal skills and ability to work effectively across all levels of the organization - Ability to work independently and take initiative in a dynamic environment - Knowledge of the Service Contract Act, TINA, and other federal/state laws impacting services contract administration - Must be able to obtain a security clearance (existing clearance preferred) This is a remote position. About Foxhound Federal Foxhound Federal is a service-disabled, veteran-owned small business specializing in helping federal agencies and consulting organizations acquire high-caliber candidates for business development, internal operations and program delivery. Our past performance and reasonable pricing are your guarantee that we will deliver the high-caliber candidates our clients need to meet any and all contractual obligations.
$54k-92k yearly est. Auto-Apply 60d+ ago
48258-Lead Federal Subcontracts Administrator-Remote
Shuvel Digital
Remote job
Possesses a strong working knowledge of Federal Acquisition Regulations, and commercial contracting principles. Supports the execution of all facets of the subcontracts life-cycle. Performs subcontract administration duties for federal contracts. Exercises increased independence and judgment in reviewing and analyzing moderately complex subcontracts actions. Maintains a keen awareness of requirements and status associated with assigned portfolio of subcontracts. Effectively, manages personal portfolio and advising account teams on subcontracts and procurement administration matters. Ability to effectively and persuasively communicate peers, internal leadership, and clients. Illustrative Duties and Responsibilities Proactively provide support to the development, review, and negotiation of subcontracts, modifications, NDAs and TAs consistent with company policies. Independently identify risk factors in prime solicitation, Subcontractor proposal, Representations and Certifications submitted, Cost and Price Analysis findings, and Subcontractor Statement of Work. Inform leadership of concerns and provides recommendations on risk mitigating strategies. Assist in the development of negotiation strategies. Implement purchasing, strategic sourcing, and subcontract strategies. Responsible for compliance and accuracy of the subcontracts administration within assigned portfolio. Ensure the timely reporting of subcontract data entry into various systems and monitors data updates. Resolve discrepancies related to subcontract documents and ensures data quality and accuracy. Collaborate with other enabling areas to address procedural and complex subcontracts administration and proposal challenges. Review, recommend, and manage the preparation of various types of subcontracts. Accurately enters and updates active agreements into system upon notification of an award or modification. Review procurement file documentation and ensure compliance with regulations. Develop and implement process improvement strategies and provides training to account team as well as other GPSC professionals. Required Technical Skills: Demonstrated proficiency with MS Outlook, Excel, and PowerPoint, Costpoint Strong consultative and communication skills Ability to operate in a fast paced environment Demonstrated ability work effectively work collaboratively with teams Preferred Experience/Education: Experience supporting the Federal client primarily in the Civilian or DoD sectors. Education & Experience: 4+ years of relevant work experience Exposure to multiple contract types (e.g. CPFF, CPIF, CPAF, FFP/LOE, T&M, FFP) and solicitation types (e.g. FAR Parts 8, 15, and 16) Bachelor's Degree
$54k-91k yearly est. 60d+ ago
Contract Administrator III
Aim Consulting Services
Remote job
📑 Shape Public Sector Procurement Success - Join AIM Consulting Services as a Contract Administrator III! 🛠️ Contract Administrator III Company: AIM Consulting Services Salary: $120,000 per year Industry: Public Construction / Procurement / Contract Administration Location: Los Angeles, CA (Remote/Hybrid) Job Overview AIM Consulting Services is seeking a skilled Contract Administrator III to manage public sector procurement processes for large-scale educational construction programs. In this critical role, you'll oversee procurement strategy, document development, and contract execution for both Design-Bid-Build and Design-Build projects. This position is ideal for detail-oriented professionals with expertise in public contracting, a command of California procurement codes, and a passion for process accuracy and legal compliance. Who We Are At AIM Consulting Services, we don't just manage projects - we manage progress. Our team leads construction management and procurement services across California's education sector, with a focus on integrity, collaboration, and compliance. Known for delivering excellence in state and federally funded programs, AIM offers a supportive environment and robust benefits designed to empower professionals at every level. Learn more at AIMCSWORLD.COM . Key Responsibilities Coordinate with on-site project management teams to prepare procurement packages for Design-Bid-Build and Design-Build contracts. Manage full bidding and selection processes - from procurement development through contract award and execution. Ensure strict compliance with applicable laws, procedures, templates, and internal policies. Track, report, and perform quality control across assigned procurement processes. Lead multiple concurrent public procurement packages, often at different stages of development. Maintain meticulous documentation and records for audits and legal compliance. Communicate effectively with project teams, legal advisors, and client stakeholders. Support remote operations and work from the central office when required by project needs or safety protocols. Qualifications Minimum Requirements: Bachelor's degree in Business, Public Administration, or a related field. 5+ years of experience in public procurement for construction-related projects. Knowledge of California Public Contract Code and Education Code. Familiarity with alternate delivery methods (e.g., Design-Build). Understanding of standard construction contract terms and legal compliance. Proficiency in Microsoft Excel, Word, and Adobe Acrobat. Exceptional written and verbal communication skills. Proven ability to manage and report on multiple projects simultaneously. Preferred Qualifications: Experience in higher education capital improvement projects. Familiarity with California Community College and Higher Education codes. Experience using electronic bidding software. Experience with construction project management software. Benefits 3-4 weeks of PTO + paid client holidays 80% employer-paid medical, dental & vision (for employees and families) Annual holiday bonus 5% 401(k) employer match Tuition reimbursement and professional certification support Paid parental leave, relocation assistance, and jury duty coverage Company smartphone/tablet Bi-weekly pay and performance bonuses Hybrid remote work and company events Schedule Full-time | Monday to Friday (Currently remote with in-office expectations when project safety conditions allow.) Work Location Los Angeles, CA (Must be able to commute to the project's central office once in-person operations resume.) Equal Employment Opportunity We are proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other legally protected status. #MGE25
$120k yearly 48d ago
Senior Subcontract Administrator (Remote)
Govcio
Remote job
GovCIO is seeking a Senior Subcontracts Administrator (Specialist/Lead) to join the Health and Civilian Sector (HCS) team-oriented, customer-focused Subcontracts Team. This position will be fully remote within the United States. **Responsibilities** + Administer full life cycle subcontract management activities for programs within assigned operations, including but not limited to: proposal support activities, negotiations of non-disclosure agreements, teaming agreements, preparation of solicitations packages to subcontractors, evaluation of subcontractor proposals, price analysis, negotiations of terms and conditions, award of subcontracts, subcontract administration, issue resolution and closeout activities. + Developing strategy for competitions, negotiations, and managing subcontractor/supplier performance. + Ensuring that subcontract files are appropriately reviewed and approved in accordance with the Authority to Operate and in compliance with all contract requirements, company policies and procedures, and applicable laws and acquisition regulations. + Demonstrating strong interpersonal and communication skills to deal effectively with other functions and suppliers to solve issues of varying degrees of complexity. + Reviewing prime contract awards to efficiently flow down required documents and clauses. + Working closely with cross-functional leadership, to ensure subcontracting activities are carried out in a manner consistent with prime contract requirements, financial and operational objectives. Collaborating on and driving resolution of procurement issues affecting performance. + Monitoring supplier compliance, including timely delivery of deliverables, in coordination with operations. + Resolving supplier performance and/or quality issues in collaboration with operational leadership. + Advising operations leadership on procurement issues and strategies. + Other duties as assigned by management. **Qualifications** Bachelor's with 8+ years (or commensurate experience) **Required Skills and Experience** + Requires a Bachelor's degree in a related field with 8+ years of prior relevant experience or Masters with 6+ years of prior relevant experience. Additional years of relevant experience will be accepted in lieu of degree. + Experience complying with Contractor Purchasing System Reviews (CPSRs) policies and procedures. + Experience in subcontracting and related functions with particular emphasis on negotiation, subcontracts administration, and contractor/subcontractor performance management. + Strong knowledge of federal subcontracting as well as a strong grasp of negotiation techniques. + Working knowledge of the FAR and DFARS. + Experience with Deltek CostPoint ERP. + Experience with proposal support activities. + Proficiency with Microsoft applications, such as Excel, Word etc. + Strong business acumen, strong management, and leadership skills. + Multi-tasking and time-management skills, with the ability to prioritize tasks in a fast-paced environment. + Strong analytical and problem-solving skills. + Demonstrated ability to develop effective relationships internally and externally. + Strong communication skills, both written and verbal. + Comfortable working with executives and representing functional plans and priorities to senior leaders. + Ability to work effectively in a remote environment. **Preferred Skills and Experience** + Drive organizational efficiencies and savings to the business. + Strong analytical and problem-solving skills + Demonstrated ability to develop effective relationships internally and externally + Comfortable withing with executives and senior leaders + Experience with Salesforce and Sharepoint. **Company Overview** GovCIO is a team of transformers--people who are passionate about transforming government IT. Every day, we make a positive impact by delivering innovative IT services and solutions that improve how government agencies operate and serve our citizens. But we can't do it alone. We need great people to help us do great things - for our customers, our culture, and our ability to attract other great people. We are changing the face of government IT and building a workforce that fuels this mission. Are you ready to be a transformer? **What You Can Expect** **Interview & Hiring Process** If you are selected to move forward through the process, here's what you can expect: + During the Interview Process + Virtual video interview conducted via video with the hiring manager and/or team + Camera must be on + A valid photo ID must be presented during each interview + During the Hiring Process + Enhanced Biometrics ID verification screening + Background check, to include: + Criminal history (past 7 years) + Verification of your highest level of education + Verification of your employment history (past 7 years), based on information provided in your application **Employee Perks** At GovCIO, we consistently hear that meaningful work and a collaborative team environment are two of the top reasons our employees enjoy working here. In addition, our employees have access to a range of perks and benefits to support their personal and professional well-being, beyond the standard company offered health benefits, including: + Employee Assistance Program (EAP) + Corporate Discounts + Learning & Development platform, to include certification preparation content + Training, Education and Certification Assistance* + Referral Bonus Program + Internal Mobility Program + Pet Insurance + Flexible Work Environment *Available to full-time employees Our employees' unique talents and contributions are the driving force behind our success in supporting our customers, which ultimately fuels the success of our company. Join us and be a part of a culture that invests in its people and prioritizes continuous enhancement of the employee experience. **We are an Equal Opportunity Employer.** All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender, gender identity or expression, sexual orientation, national origin, disability, or status as a protected veteran. EOE, including disability/vets. **Posted Pay Range** The posted pay range, if referenced, reflects the range expected for this position at the commencement of employment, however, base pay offered may vary depending on multiple individualized factors, including market location, job-related knowledge, skills, education, experience, and internal equity. The total compensation package for this position may also include other compensation elements, to be discussed during the hiring process. If hired, employee will be in an "at-will position" and the GovCIO reserves the right to modify base salary (as well as any other discretionary payment or compensation program) at any time, including for reasons related to individual performance, GovCIO or individual department/team performance, and market factors. **Posted Salary Range** USD $100,000.00 - USD $120,000.00 /Yr. Submit a referral to this job (************************************************************************************************************************************************** **Location** _US-Remote_ **ID** _2025-6999_ **Category** _Corporate Operations & Support Services_ **Position Type** _Full-Time_
$100k-120k yearly 34d ago
Contract Administrator-REMOTE
SRE
Remote job
The Contracts Administrator is responsible for, but not limited to, performing all procedures necessary for coordinating the preparation, consolidation, and analyses of corporate legal documents to include NDA, TA, Subcontracts and contracts management per SRE's ISO 9001:2015 registration for Strategic Resolution Experts (SRE). Duties associated with this role may include, but are not limited to: Interfacing with senior managers on interpretation of requirements. Assessing and tendering recommendations on risk assumption. Assisting in developing pricing strategies, preparing cost proposals, and conducting negotiations. Monitoring contract progress and cost performance relative to plan. Preparing and administering contracts and subcontracts and related documentation. Assisting in the preparation and processing of contract proposals to contract analysts. Planning, coordinating, and administering activities of assigned programs to include developing, implementing, and supervising related procedures, processes, services, and systems. Establishing and maintaining tracking system for monitoring various contracts to include modifications, period of performance, deliverables, and closeout. Establishing and maintaining and ISO 9001:2015 and DCAA compliant Supplier Management System. Must be US Citizen and Clearable Education: Bachelor's Degree from an accredited college or university. Skills: Knowledge of Cost Accounting Standards (CAS), Federal Acquisition Regulations (including DFAR and SCA), contract administration practices and procedures, contract types, contract terms and conditions. Knowledge of defense contracting and documentation requirements (DCAA, FAR, DFARS) Knowledge of research techniques used in collecting, tabulating, evaluating, and presenting data. Knowledge of word processing, database, spreadsheet, and accounting software applications. Knowledge of accounting principles. Skill in analyzing and responding to federal government solicitations, proposal pricing and contract administration. Skill in, and advanced expertise, with Microsoft Office. Skill in creating and improving processes. Skill in project reporting on various contract types (Fixed Price, Time & Material, Cost Plus). Skill in defining problems, conducting research, collecting data, establishing facts, drawing valid conclusions, and formulating recommendations. Ability to operate a personal computer. Ability to review and analyze solicitation (RFP, RFI, RFQ, etc.) documentation. Ability to resolve contract administration problems by applying various methodologies and deciding between several alternative solutions. Ability to accurately prepare daily, weekly, monthly, quarterly, and annual reports. Ability to take initiative and work independently. Ability to be well-organized and self-directed. Ability to apply and demonstrate strong analytical and organizational skills. Ability to provide guidance and accurate information. Ability to develop and deliver presentations, special studies, and project reports. Ability to maintain a harmonious and effective working relationship with SRE employees and federal contracting industry staff. Ability to work well with groups and executive-level decision-makers within the federal contracting industry. Ability to communicate effectively in writing and orally, including making presentations to C-level executives. Ability to uphold high ethical standards and an appropriate professional image. Experience: Five (5) years of professional contracts administration experience. Preferred: Certified Federal Contract Manager (CFCM) strongly desired. Compensation: The estimated salary range for this position is estimated to be $65,000 - $120,000/year. Please note that the salary information is a general guideline only. SRE considers a wide range of factors that are considered in making compensation decisions including but not limited to skill sets; experience and training; licensure and certifications; and other business and organizational needs. Additionally, SRE adheres to all state and federal requirements regarding salary to ensure compliance with applicable labor laws. The estimate displayed represents the typical salary range for this position and is just one component of SRE's total compensation package for employees. Work Environment: The primary work location of this position is Washington D.C. Metro area, remote work is allowed but not guaranteed. If you live outside the commutable area, travel expenses are not reimbursed to the primary work location. EEO Commitment: SRE employees and applicants for employment are covered by federal laws designed to safeguard employees and job applicants from discrimination on the basis of race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), parental status, national origin, age, disability, genetic information (including family medical history), political affiliation, military service, or other non-merit-based factors. These protections extend to all management practices and decisions, including recruitment and hiring, appraisal systems, promotions, training, pay equity, and career development programs. Consistent with these obligations, SRE also provides reasonable accommodations to employees and applicants with disabilities and for sincerely held religious beliefs, observances, and practices.
$65k-120k yearly Auto-Apply 60d+ ago
UNIV - Grants Administrator I - Grants and Contracts Accounting
Musckids
Remote job
The Office of Grants and Contracts Accounting (GCA) is seeking a Grants Administrator for its Financial Reporting functional area. GCA has the primary responsibilities for compliance and post-award administration of the University's complex sponsored research grants and contracts. Entity Medical University of South Carolina (MUSC - Univ) Worker Type Employee Worker Sub-Type Classified Cost Center CC001328 Grants and Contracts Accounting Pay Rate Type Salary Pay Grade University-06 Pay Range 47,588.00 - 67,817.00 - 88,047.000 Scheduled Weekly Hours 40 Work Shift This position is responsible for managing the initial set up of grants/contracts to include basic award information and budget set up in order that spending can begin, assisting with training and providing support for external audit activities. This position will be working primarily in OurDay a complex Cloud Based Enterprise Resource Planning (ERP) System (WorkDay Product). This position has direct interaction with representatives of external sponsoring agencies, MUSC faculty and staff to ensure smooth operation of departmental functions. For the positions specific functions may be required to develop, propose, and implement departmental policies and procedures to enhance the efficiency and consistency of workflows and to ensure compliance with the Federal Uniform Guidance. This individual will report to the Financial Reporting Manager. Job Duties: 35% Commences Award Setup Upon receipt of finalized award: Execute and manage all aspects of the grant's set up process in a timely and with a high degree of accuracy in OurDay . Independently manages and conduct complex data input into the Award, Grant, Budget, and Task components of OurDay. Adhere and ensure compliance with the Federal Uniform Guidance and MUSC policies and procedures governing sponsored awards. Facilitates and maintains communications with the Grant Manager, ORSP, Cost Center Managers, Award Contract Specialist, and Principle Investigators of the grant set up progress and completion in OurDay. Responds to internal request for information related to the award set up data, relevant regulations and timelines. 20% Preparation of Award Modifications/Amendments: Upon receipt of award modification or amendment initiates the changes to the original award document Ensures all related Ourday modules are updated (I.e. budget, invoicing ) 15% Initiates Award Set-up Notification: Facilitates the processing of notification to departments and principal investigators (PI) upon completion of set-up, revisions, added funds that the award is ready to accept expenditures. 15% Perform Departmental and University Administrative Functions: Ensures completion of annual mandatory training by the established due dates. Regularly attends and actively participates in Staff and Team meetings. Submits leave request as prescribed by University policies. 10% Directs and Coordinates OurDay/ Office of Research and Sponsored Programs (ORSP) Integration Portal: Each day independently initiates and extract new awards transmitted through the OurDay/ORSP Integration Portal. Analyze and monitor the integration to identify rejected awards. Coordinate with ORSP staff to troubleshoot and correct rejected transmitted award errors 5% Other Career Ladder Duties: In preparation for the next career step, assist Senior Grants Administrators with preparation of financial reports, grant closeout, manual journal entries and other task as assign by Sr Administrator. Additional Job Description Minimum Requirements: A bachelor's degree and three years business, personnel, grant-in-aid or public administration experience. Physical Requirements: (Note: The following descriptions are applicable to this section: Continuous - 6-8 hours per shift; Frequent - 2-6 hours per shift; Infrequent - 0-2 hours per shift) Ability to perform job functions in an upright position. (Frequent) Ability to perform job functions in a seated position. (Frequent) Ability to perform job functions while walking/mobile. (Frequent) Ability to work indoors. (Continuous) Ability to work outdoors in all weather and temperature extremes. (Infrequent) Ability to work in confined/cramped spaces. (Infrequent) Ability to bend at the waist. (Frequent) Ability to fully use both hands/arms. (Continuous) Ability to perform repetitive motions with hands/wrists/elbows and shoulders. (Frequent) Ability to reach in all directions. (Frequent) Possess good finger dexterity. (Continuous) Ability to maintain tactile sensory functions. (Continuous) Ability to lift, carry, lower, push or pull objects 15 lbs or more, unassisted. (Frequent) Ability to maintain 20/40 vision, corrected. (Continuous) Ability to see and recognize objects close at hand. (Continuous) Ability to see and recognize objects at a distance. (Frequent) Ability to match or discriminate between colors. (Continuous) Ability to determine distance/relationship between objects; depth perception. (Frequent) Good peripheral vision capabilities. (Frequent) Ability to hear and/or understand conversations. (Continuous) Ability to perform gross motor functions with frequent fine motor movements. (Frequent) Ability to work in dusty areas. (Infrequent) Additional New Requirements: Computer literacy. If you like working with energetic enthusiastic individuals, you will enjoy your career with us! The Medical University of South Carolina is an Equal Opportunity Employer. MUSC does not discriminate on the basis of race, color, religion or belief, age, sex, national origin, gender identity, sexual orientation, disability, protected veteran status, family or parental status, or any other status protected by state laws and/or federal regulations. All qualified applicants are encouraged to apply and will receive consideration for employment based upon applicable qualifications, merit and business need. Medical University of South Carolina participates in the federal E-Verify program to confirm the identity and employment authorization of all newly hired employees. For further information about the E-Verify program, please click here: ***************************************
$43k-55k yearly est. Auto-Apply 21d ago
Grant and Contract Administrator IV (REMOTE)
University of Arizona 4.5
Remote job
Grant and Contract Administrator IV (REMOTE) Posting Number req24124 Department UAHS Research Department Website Link ******************************************************************* Location To Be Determined Address USA Position Highlights The Grant & Contract Administrator IV serves as a senior contract negotiator for complex research agreements that support the University of Arizona's research, education, service, and outreach missions. This position leads the negotiation of a wide range of research-related contracts with industry, government agencies, foundations, and academic partners. Working independently and with considerable latitude, this role consults with principal investigators, university stakeholders, and external sponsors to ensure that agreements align with university policy and sponsor requirements. The position applies advanced knowledge of research compliance, contract law, and institutional policy to develop and redline contract language, craft innovative solutions, and provide strategic input. This position may also serve as a subject matter expert on university committees, lead initiatives to standardize practices, and provide guidance to junior contract analysts. Candidates working anywhere in the U.S. may be considered for a remote assignment. Outstanding U of A benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; U of A/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to U of A recreation and cultural activities; and more! The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocations services, please click here. Duties & Responsibilities Contract Review and Analysis: * Independently reviews and analyzes complex agreements, including research collaboration agreements, clinical trial agreements, confidential disclosure agreements, incoming subawards, data use agreements, and other agreements as required. * Evaluates sponsor terms for alignment with university policies, applicable federal and state regulations, and risk tolerance. * Engages internal stakeholders, (e.g., Office of General Counsel, Risk Management, Export Control, Tech Launch Arizona) to evaluate complex or ambiguous contract terms. Collaborates with these partners to develop creative solutions to novel projects. * Advises, assists and trains faculty and other study personnel regarding policies, procedures, forms, laws and regulations related to university agreements. * Maintains thorough documentation and database records to track contract terms, risk considerations, and negotiation outcomes. Drafting and Redlining Contract Language: * Independently redlines complex, non-standard contract terms, applying advanced judgment to propose alternative terms that align with university policy, mitigate risk, and protect institutional interests. * Drafts original language for unique or collaborative research agreements where existing templates do not apply, often partnering with external institutions and legal teams to tailor terms. * Adapts and customizes agreement templates for multi-party or novel arrangements, considering project-specific requirements, University needs and sponsor expectations. Contract Negotiation: * Serves as lead negotiator on a broad range of funded and non-funded research contracts, representing the University's interests in interactions with sponsors, partner institutions, and legal representatives. * Manages the full lifecycle of the negotiation process, often without precedent or pre-approved or templated language, and completes negotiations within expected timelines. * Engages directly with principal investigators to understand project goals and ensure contract terms reflect the project's needs. * Represents the university in meetings with external sponsors (e.g., NIH, Gates Foundation, Pfizer) and independently manages the resolution of complex contract terms to reach mutually acceptable terms. Expert Consultation: * Maintains knowledge of current developments in policy, laws, regulations and best practices regulating university agreements. * Represents the department on institutional committees and cross-campus initiatives, contributing subject matter expertise to policy development and process improvement efforts. * Provides strategic recommendations to unit leadership and helps shape operational best practices. * Offers technical guidance and informal oversight to junior team members; serves as a point of escalation for complex agreement issues. Knowledge, Skills, and Abilities: * Expert-level knowledge of contract negotiation, research administration, and applicable federal and sponsor regulations * Ability to independently negotiate complex, non-standard agreements and propose strategic alternatives that align with university policy and research goals * Advanced redlining and drafting skills, with the ability to develop original language for unique or multi-party research agreements. * Skilled in balancing competing priorities and managing high-volume workloads under tight deadlines with minimal supervision. * Excellent interpersonal, verbal, and written communication skills for effective collaboration with faculty, external sponsors, legal counsel, and university stakeholders. * Demonstrated knowledge of university and sponsor agency policies and procedures. * Excellent computer skills in Microsoft Office Suite. Minimum Qualifications * Bachelor's degree in a technical or business-related field. * Eight years' (8) experience in a university, legal, healthcare, or business environment in research administration, contracting, business development, or research management or equivalent combination of experience and education. Preferred Qualifications * An advanced degree such as a Master of Science in a technical field, a Master of Business Administration, or a Juris Doctor. * Experience with UA systems, specifically UAccess Research. FLSA Exempt Full Time/Part Time Full Time Number of Hours Worked per Week 40 Job FTE 1.0 Work Calendar Fiscal Job Category Research Benefits Eligible Yes - Full Benefits Rate of Pay $75,540 - $98,201 Compensation Type salary at 1.0 full-time equivalency (FTE) Grade 10 Compensation Guidance The Rate of Pay Field represents the University of Arizona's good faith and reasonable estimate of the range of possible compensation at the time of posting. The University considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate's work experience, education/training, key skills, and internal equity. The Grade Range represent a full range of career compensation growth over time. The university offers compensation growth opportunities within its career architecture. To learn more about compensation, please review our Applicant Compensation Guide and our Total Rewards Calculator. Career Stream and Level PC4 Job Family Grant & Contract Admin Job Function Research Type of criminal background check required: Name-based criminal background check (non-security sensitive) Number of Vacancies 2 Target Hire Date Expected End Date Contact Information for Candidates Elisha Johnson, Sr. Director, Clinical Trials and Contracting | ************************* Open Date 10/8/2025 Open Until Filled Yes Documents Needed to Apply Resume and Cover Letter Special Instructions to Applicant Please note: If invited to interview, please be prepared to provide three (3) professional references. Notice of Availability of the Annual Security and Fire Safety Report In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act), each year the University of Arizona releases an Annual Security Report (ASR) for each of the University's campuses. These reports disclose information including Clery crime statistics for the previous three calendar years and policies, procedures, and programs the University uses to keep students and employees safe, including how to report crimes or other emergencies and resources for crime victims. As a campus with residential housing facilities, the Main Campus ASR also includes a combined Annual Fire Safety report with information on fire statistics and fire safety systems, policies, and procedures. Paper copies of the Reports can be obtained by contacting the University Compliance Office at ********************.
$75.5k-98.2k yearly Easy Apply 2d ago
Senior Contract Administrator
Ameresco 4.7
Remote job
Ameresco, Inc. (NYSE:AMRC) is a leading energy solutions provider dedicated to helping customers reduce costs, enhance resilience, and decarbonize to net zero in the global energy transition. We are a trusted, full-service partner to public sector and government entities, K-12 schools, higher education, utilities, and healthcare customers across the U.S., Canada, the U.K., and Europe. At Ameresco, we show the way by developing, constructing and operating tailored smart energy efficiency solutions, distributed energy resources, and infrastructure upgrades that drive cost savings, resilience, decarbonization, and innovation. Our comprehensive portfolio is built to address the challenges of today and adapt the future, ensuring long-term sustainability and success for our customers. Ameresco has an immediate opening for a Senior Contract Administrator that will provide critical support in the review, preparation, and administration of contracts (new contracts, amendments, and change orders). The Contract Administrator reports to the Senior Manager - Contract Administration and is a virtual role. Job Responsibilities: Support the Senior Manager in collaborating with internal stakeholders to understand business requirements and reflect those requirements accurately Support the Senior Manager in reviewing, drafting, and administering contracts, subcontracts, and amendments. Assist with contract research/analysis to, document client historical overviews and organize client documentation Manage and update a portfolio of contracts & subcontracts from cradle to grave supporting the contract administration lifecycle including processes, tools and systems. This includes maintaining prime contract records, contract modifications, correspondence, and reports; Support the execution of procurement timelines Support the RFP review, and execution process as needed Support state and federal energy license renewals as needed Support the collection, compliance review, and tracking of insurance certificates for subcontracts; Assist Senior Manager with Identifying & mitigating contractual risks to address potential issues and ensure project success Use legal resources and other subject matter experts to ensure all levels of risk are recognized and subsequently addressed through development of unique contract terms Assist in the creation & maintenance of an environment of continuous process improvement, pushing for process simplification & enhancements to fill process gaps Assist in the creation and management of contract collaboration tools to streamline communication and document sharing between internal teams & clients Ensure appropriate systems of internal control and review; document policies and procedures ensuring compliance with all internal controls procedures Prepare reports, summaries, and documentation to support contract compliance Monitor contract performance milestones, deliverables, and deadlines to ensure timely execution; The incumbent may be asked to perform additional duties and take on other responsibilities as dictated by events and circumstances Implement ethical judgement with the ability to function independently, excellent written and oral communications skills Proficiency in the use of Microsoft products, DocuSign and an aptitude for contract management systems Minimum Qualifications: Bachelor's Degree. Minimum of 5 years' contract and subcontract administration experience. Minimum of 5 years' project management / process improvement experience. Additional Qualifications: Ability to implement a concrete working knowledge of types of contract forms and appropriate use. High level of attention to detail and accuracy. Strong analytical and problem-solving skills Excellent written and verbal communication skills. Proficiency in Microsoft Office Suite (Word, Excel, Outlook). Strong organizational skills, with the ability to follow through on multiple tasks and prioritize work effectively. Strong interpersonal skills for working cross-functionally with project managers, legal and finance teams. Demonstrated commitment to customer service including adaptability, flexibility, teambuilding, and the ability to respond quickly to assist with problem resolution. High level of professional ethics and integrity. Familiarity with “AI” (Artificial Intelligence) tools a plus #LI-SMC Ameresco challenges the brightest, most talented, and creative individuals in the industry by providing an environment that fosters initiative and achievement. We are proud of our comprehensive and competitive employee benefits, including people-oriented insurance, investment, and incentive plans. All official communications from Ameresco will originate from **************** email address. Any correspondence from other domains should be regarded as fraudulent. Please report any suspicious activity to the platform where the issue was encountered. For further inquiries or concerns, please contact us at 1-866-AMERESCO Ameresco is an Equal Opportunity Employer.
$72k-115k yearly est. Auto-Apply 10d ago
Sr. Subcontracts Administrator Remote
Vets Hired
Remote job
Senior Subcontracts Administrator (Specialist/Lead) Remote A Senior Subcontracts Administrator (Specialist/Lead) is needed to support subcontract management activities across multiple programs. This is a fully remote position within the United States. Responsibilities Manage the full subcontract lifecycle, including proposal support, solicitation, negotiations, award, administration, issue resolution, and closeout. Develop strategies for competitions, negotiations, and subcontractor/supplier performance management. Ensure subcontract files comply with policies, procedures, regulations, and contractual requirements. Review prime contract awards to efficiently flow down clauses and required documents. Collaborate with cross-functional leadership to align subcontract activities with financial and operational goals. Monitor supplier compliance, including timely delivery of deliverables. Resolve subcontractor performance or quality issues with operational teams. Advise leadership on subcontracting strategies and procurement issues. Maintain effective relationships with internal stakeholders and external suppliers. Other related duties as assigned. Required Qualifications Bachelors degree in a related field with 8+ years of relevant experience, or Masters degree with 6+ years (additional experience may substitute for degree). Proven experience with subcontract administration, negotiations, and subcontractor performance management. Strong knowledge of federal subcontracting, FAR, and DFARS. Experience supporting Contractor Purchasing System Reviews (CPSRs). Hands-on experience with proposal support activities. Proficiency in Eltek Cost Point ERP. Skilled in Microsoft Office (Excel, Word, etc.). Strong business acumen, analytical skills, and problem-solving abilities. Ability to manage multiple priorities in a fast-paced environment. Strong communication and interpersonal skills, including experience working with executives. Preferred Qualifications Demonstrated ability to drive organizational efficiencies and cost savings. Working Place: Virginia, Virginia, United States Company : 2025 Sept 11 Virtual Career Fair - GovCIO
$56k-91k yearly est. 60d+ ago
Contracts Administrator - Remote (1 Month Contract) - Entry Level(Must Excel , Vlookup),
Millenniumsoft 3.8
Remote job
Contracts Administrator - Remote (1 Month Contract) - Entry Level Duration : 1 Month Total Hours/week : 40.00 1 st Shift Client: Medical Device Company Job Category: Sales Support Level Of Experience: Entry Level Employment Type: Contract on W2 (Need US Citizens Or GC Holders Only) Work hours: 7am - 4pm Mon - Friday 3 Must haves on the resume: basic excel skills (able to do a vlookup, formulas to add two cells together, pivot tables), attention to detail, able to type 45+ wpm Job Description: Responsible for (a) the development of financially viable agreements in support of divisional sales and profit goals; (b) evaluating and processing field transactions and; (c) maintaining the contracts files and the associated systems. Coordinate with the Sales Force (including TMs, RMs, and AVPs), the National Accounts team, Corporate Regional Vice Presidents and Corporate Law Department personnel on the development, distribution and compliance with bids, proposals and contracts. Support the Sales Force with field transactions such as pricing requests, quotations, trade-outs and other various ad-hoc requests. Essential Job Functions: Submit price requests to Management based on Price Approval Matrices, which includes pulling sales data, calculating gross profit and reviewing justification provided by the field for appropriateness. Accurately create and maintain individual/group pricing contracts in i5, to ensure customers are billed correctly. Organize and maintain files, both electronic and hard copies. Issue, process and follow-up on contract expiration notices. Consolidate department data, number of contracts, field transactions and sales value of specific groups. Assist with researching price discrepancies and issuance of invoice credits. Ad hoc projects, as needed. Typically is a college / university graduate or has equivalent experience. Multi-tasked, detail oriented, analytical, decision maker, effective communicator, self-motivated and team player. Ability to work professionally in person, via email and over the phone. Experience in Microsoft Office programs, specifically Excel, and basic ERP systems. Experience Required: 1 year contracts experience 1 year finance and/or customer service experience preferred, Knowledge of i5 and JDE Edwards software preferred but not required.
$51k-81k yearly est. 60d+ ago
Contract Administrator
Gitlab 4.3
Remote job
GitLab is an open-core software company that develops the most comprehensive AI-powered DevSecOps Platform, used by more than 100,000 organizations. Our mission is to enable everyone to contribute to and co-create the software that powers our world. When everyone can contribute, consumers become contributors, significantly accelerating human progress. Our platform unites teams and organizations, breaking down barriers and redefining what's possible in software development. Thanks to products like Duo Enterprise and Duo Agent Platform, customers get AI benefits at every stage of the SDLC. The same principles built into our products are reflected in how our team works: we embrace AI as a core productivity multiplier, with all team members expected to incorporate AI into their daily workflows to drive efficiency, innovation, and impact. GitLab is where careers accelerate, innovation flourishes, and every voice is valued. Our high-performance culture is driven by our values and continuous knowledge exchange, enabling our team members to reach their full potential while collaborating with industry leaders to solve complex problems. Co-create the future with us as we build technology that transforms how the world develops software. This role is 100% remote and will be located in the United States or Canada and only for candidates in the Mountain or Central Standard Time Zones. An overview of this role As a Contract Administrator, you'll play a key role in keeping GitLab's contracting processes organized, consistent, and efficient so our teams can move quickly and responsibly. You'll support our Legal Procurement team as well as sales and non-sales partners by managing contract intake and review, maintaining accurate documentation, tracking key milestones, and helping standardize how we draft and store agreements. You'll work closely with Procurement, Finance, and other stakeholders, use contract management systems and AI tools, and know when to escalate issues to senior team members. In your first year, you'll help streamline our end-to-end contracting workflows, contribute to reliable contract data and metrics, and support a seamless experience for internal teams in an all-remote, Central or Mountain time zone environment. What you'll do Review, organize, and track a variety of contracts, including services, consulting, marketing, licensing, non-disclosure, data privacy, and other commercial and technology agreements. Serve as a contracting resource for the Procurement team, supporting vendor contracts and procurement-related agreements from intake through execution. Support contract drafting by helping create and maintain templates, updating playbooks, and promoting standardized documentation across Procurement Legal. Coordinate with Procurement, Finance, Sales, and other internal stakeholders to gather required information, resolve open items, and move contracts to completion. Input completed agreements into the contract management system, capture key terms, and maintain accurate, organized digital records. Monitor and track contract milestones, renewal dates, and key deadlines, escalating issues or risks to senior team members when needed. Perform basic contract analysis to identify terms that may require clarification, negotiation, or escalation, and support the contract approval and routing process. Use the existing and evolving tech stack, including AI tools and features, to streamline workflows, drive process improvements, and support reporting on key contract and performance metrics. What you'll bring Experience in contracts administration, paralegal work, or a related legal or procurement support role, preferably within a technology environment. Background in contracts, legal, or business-related work gained through education, training, or equivalent practical experience. Strong organizational skills, with the ability to manage high volumes of contract documentation and competing priorities in a remote setting. Working knowledge of commercial agreements and common contract terminology, with the judgment to identify issues that require escalation. Proficiency with contract management systems and openness to learning and using AI tools and other technology in daily work. Clear written and verbal communication skills for collaborating with Procurement, Legal, Finance, and other cross-functional stakeholders. Demonstrated initiative, reliability, and comfort working independently as part of a fully distributed team, with openness to learning, adapting to evolving processes, and applying transferable skills from related legal, operations, or procurement roles. About the team The Contract Administrator joins GitLab's Legal Procurement function, a distributed team that supports vendor contracting and helps GitLab teams get the tools and services they need to operate effectively. You'll work closely with legal, procurement, finance, and business stakeholders across time zones in an all-remote, asynchronous environment, helping maintain organized, reliable contract records and smooth approval workflows. We are focused on simplifying and standardizing contract processes, expanding the use of contract management systems and AI tools, and improving visibility into key contract and performance metrics so GitLab can make informed, data-driven decisions. How GitLab will support you Benefits to support your health, finances, and well-being Flexible Paid Time Off Team Member Resource Groups Equity Compensation & Employee Stock Purchase Plan Growth and Development Fund Parental leave Home office support Please note that we welcome interest from candidates with varying levels of experience; many successful candidates do not meet every single requirement. Additionally, studies have shown that people from underrepresented groups are less likely to apply to a job unless they meet every single qualification. If you're excited about this role, please apply and allow our recruiters to assess your application. Country Hiring Guidelines: GitLab hires new team members in countries around the world. All of our roles are remote, however some roles may carry specific location-based eligibility requirements. Our Talent Acquisition team can help answer any questions about location after starting the recruiting process. Privacy Policy: Please review our Recruitment Privacy Policy. Your privacy is important to us. GitLab is proud to be an equal opportunity workplace and is an affirmative action employer. GitLab's policies and practices relating to recruitment, employment, career development and advancement, promotion, and retirement are based solely on merit, regardless of race, color, religion, ancestry, sex (including pregnancy, lactation, sexual orientation, gender identity, or gender expression), national origin, age, citizenship, marital status, mental or physical disability, genetic information (including family medical history), discharge status from the military, protected veteran status (which includes disabled veterans, recently separated veterans, active duty wartime or campaign badge veterans, and Armed Forces service medal veterans), or any other basis protected by law. GitLab will not tolerate discrimination or harassment based on any of these characteristics. See also GitLab's EEO Policy and EEO is the Law. If you have a disability or special need that requires accommodation, please let us know during the recruiting process.
$41k-68k yearly est. Auto-Apply 10d ago
Senior Contracts Administrator (Remote)
TSC 4.3
Remote job
TSC is seeking a highly qualified professional Senior Contracts Administrator (Remote). The experienced contracts administrator will be a subject matter expert to solve problems, develop solutions, and assist program managers and business unit leaders in achieving their financial, contractual and performance goals and objectives. This role will report to the Senior Contracts Manager and will partner with Program Managers to research compliance issues, interpret regulations, and formulate recommendations, using knowledge of FAR, DFARS and other Customer regulations of the assigned defense contracts portfolio. This position is fully remote based. Availability requirements could differ depending on contract location time zone. Flexibility to be available during those core business hours would be expected. Responsibilities: Build successful partnerships with the program leadership to understand program and contract needs while negotiating favorable terms and conditions in all assigned agreements. Meet department metrics that track activities such as contract value, contract ceiling, contract mods, contract deliverables, and their associated processing timeframes. Reduce risks through negotiation of key terms, the addition of assumptions, or clarifying conditions to proposals or agreements. Strong terms and conditions negotiation skills to include the ability to negotiate with major prime contractors. Manage ad hoc requests Administer complex agreements across a variety of contract types, including FFP, T&M, Cost-type, IDIQs, OTAs, etc. Maintain diplomacy and tact when engaging with colleagues and external parties. Leverage technical ability and professional curiosity to lean forward and take ownership of outcomes. Demonstrate ability to effectively resolve challenges and be a reliable resource to the programs supported. Become fluent in TSC's business model and culture by understanding the programs, the Customers, and internal stakeholders. Ensure comprehensive administration of our contractual commitments for the assigned contracts portfolio. Support the proposal process by reviewing solicitation requirements, developing cover letters, contracts and/or cost and pricing volumes, analyzing terms and conditions and evaluating risk in accordance with company guidelines. Process new awards, modifications and maintain accurate contract records within the company's Contract Management System. Prepare negotiation strategies for existing or prospective clients to establish performance, and contractual guidelines for assigned contracts. Lead contract administration from requirements definition through contract close-out. Required Qualifications: Bachelor's degree in business administration, Finance, Contract Administration, or related field and 8 or more years of defense contracting experience Successful, demonstrated full life cycle contract administration experience. US Citizenship and possibly the ability to obtain and maintain a secret level security clearance Administration of and experience with both prime contractor issued subcontracts, and DoD issued prime contracts. Demonstrated knowledge of FAR and DFARS regulations, with a strong preference for experience in the Aerospace & Defense industry. Experience preparing cost proposals, cost narratives and compliance matrixes, with a strong preference for candidates experienced in proposals requiring certified cost or pricing data and government audits. Business focused, solution and problem solving oriented Proficient in Microsoft Excel and Word Preferred Qualifications: Demonstrated knowledge of standard contract management practices. Familiarity with intellectual property (IP), data rights, and associated federal regulations. Change and modification management - understanding impact on scope, funding and deliverables. Proficient in leveraging technology to streamline the contract administration processes. Experience in problem solving when guidance is vague, and no precedence is available. Proficient with collecting and analyzing data as a basis for program/company decisions Ability to communicate effectively across the organization and with diverse teams. Ability to multi-task including prioritizing, planning timelines and timely execution of multiple contracts. Professional certification in Contract Management preferred. Deltek Costpoint experience (Contract Management Module) Microsoft SharePoint experience TSC Benefits: TSC offers a stable work environment, a competitive salary, and a comprehensive benefit package; including ESOP participation, 401k Plan, Flexible Work Schedules, Tuition Reimbursement, Co-Sponsored Health Plan, Paid Leave and much more. Applying to TSC: Only those candidates invited for an interview will be contacted. Employment at TSC is contingent upon the successful completion of a comprehensive background check, security investigation, and a drug screening. This contractor and subcontractor shall abide by the requirements of 41 CFR 60-1.4(a), 60-300.5(a) and 60-741.5(a). These regulations prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities, and prohibit discrimination against all individuals based on their race, color, religion, sex, sexual orientation, gender identity, national origin, or for inquiring about, discussing, or disclosing information about compensation. Moreover, these regulations require that covered prime contractors and subcontractors take affirmative action to employ and advance in employment individuals without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
$74k-120k yearly est. Auto-Apply 19d ago
Contracts Administrator
Robert Half 4.5
Remote job
A growing San Francisco-based SaaS/AI company is seeking a part-time Contracts Administrator to support its sales and revenue operations teams with ongoing commercial contract redlining work. This is a fully remote, part-time (~20-25 hours per week) role, requiring candidates to work during Pacific Time business hours, and is an open-ended contract offering long-term part-time stability. This role is ideal for a contracts professional who enjoys detailed review work and prefers a structured, consistent redlining workflow without negotiation responsibilities. Key Responsibilities + Redline approximately 20-25 commercial contracts per month, including: Master Services Agreements (MSAs); Statements of Work (SOWs); Order Forms + Apply internal playbook or guidance to maintain consistency across edits. + Identify risks, deviations, and areas requiring internal escalation. + Maintain organized contract versions and documentation. + Collaborate with sales and revenue team members on timelines and priority items. . Requirements Qualifications + 2+ years of experience in contracts administration, commercial agreements, or legal support roles focused on contract review. + Strong commercial contract redlining skills using MS Word (Track Changes). + Familiarity with SaaS or B2B sales contracting highly preferred. + Excellent attention to detail, organization, and ability to manage a fluctuating workload. + Paralegal certification preferred, but not required. + Comfortable completing a trial redlining exercise (2-3 redacted contracts) as part of the hiring process. Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. Robert Half will consider qualified applicants with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. Robert Half is not a law firm and does not provide legal representation. Robert Half project lawyers do not constitute a law firm among themselves. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) .
$50k-78k yearly est. 9d ago
Contract Administrator
Standard Biotools Inc.
Remote job
Would you like to join an innovative team driven by a bold vision - unleashing tools to accelerate breakthroughs in human health? Would you like to join an innovative team creating technology to power groundbreaking insights in academic, clinical, pharma and biotech research? It is an extraordinary time for Standard BioTools. Our technology is empowering customers to improve life through comprehensive health insight. We invite you to join a leading provider of indispensable life sciences tools that is accelerating global research on multiple frontiers of human health. At Standard BioTools, we are building a positive culture where our people can do the best work of their careers, informed, and influenced by our core behaviors: • Keep customers front and center in all of our work • Be accountable and deliver on commitments • Drive continuous improvement • Be collaborative and work as one team: fostering communications in a learning, coaching, and helpful environment The Contracts Administrator II will perform a variety of administrative tasks related to Standard BioTools' (“SBI”) contracts and legal operations functions. This position reports to the Senior Manager, Contracts and Legal Operations. Administering and monitoring SBI's contract review and approval process, including contract intake, setting up new contract records, assigning contract requests to Legal Dept. team members for drafting, review and approval, and managing the contract signature process, all within SBI's contracts management system (CMS) Tracking expiring and auto-renewing contracts to ensure continued performance and compliance Working closely and collaboratively with SBI business units to ensure understanding and compliance with SBI's contracts policy and processes Assisting with management of SBI's CMS and providing general guidance, training and support to employees Compiling and routing regular status reports and other customized reports, as requested from time to time Compiling and routing contract metrics for SBI's senior leadership and others, as requested from time to time Providing friendly, professional, and collaborative legal service related to document requests, status requests, information gathering, and other inquiries to facilitate timely movement of projects and contracts to completion Assisting with management of legal dept. vendors and law firms, including working with other Legal team members to ensure invoices are timely reviewed and submitted for payment Managing Legal Dept. intranet pages used by Legal team members and internal clients, including posting news, resources, templates, and other materials as appropriate Providing support with respect to Intellectual Property matters, as requested from time to time Providing support as necessary or appropriate in connection with Legal Dept. projects and initiatives Performing other administrative duties as assigned or as necessary for the efficient operation of the Legal Dept. Exercising appropriate levels of confidentiality and discretion in protecting SBI's proprietary and sensitive information, as well as the information belonging to third parties that have entrusted such information to SBI General Qualifications: Education Bachelor's degree or equivalent experience required Paralegal certification or equivalent experience is a plus Skills and experience At least two years' experience in the field of contracts administration or legal support services, preferably in a biotechnology company, software organization or scientific organization Excellent verbal communication and effective writing skills are a must Strong Microsoft Office skills, specifically including MS Word, Teams, PowerPoint, and Excel programs Strong critical thinking skills, keeping efficiency and scalability top of mind Experience with managing a CMS or other data management system is strongly preferred Ability to work effectively in a high-demand, fast-paced environment Detail oriented and able to pay attention to the minute details of assigned tasks Ability to effectively and efficiently prioritize assignments, with a strong adherence to SBI's established organizational goals Work Environment: This position may work remotely or in a typical office environment and requires extended periods of time working at a computer. Range for Role: All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, or other legally protected status.
$42k-65k yearly est. Auto-Apply 43d ago
Senior Contracts Administrator
Aptim 4.6
Remote job
The Sr. Contracts Administrator will focus on ensuring compliance with both corporate policies and procedures as well as the applicable federal government, state government, and other client regulations as defined in our contract requirements. The Sr. Contracts Administrator will work directly with business unit attorneys and will be responsible for reviewing, redlining, negotiating, and administering the business aspects of assigned contracts. Key Responsibilities/Accountabilities: Serves as the lead on complex contracts of moderate risk. Applies knowledge of Federal Acquisition Regulations (FAR) and agency-specific acquisition regulations to support the company's compliance with those regulations. Prepares and reviews non-disclosure agreements and teaming agreements. Performs detailed review of solicitations and contracts, work orders, and other agreements to flag risk and compliance issues, suggests edits to the contract terms, coordinates reviews with other corporate functional groups, and assists with the development of pricing strategy. Advises company management on risk and compliance issues. Obtains insurance certificates and financial guarantees (i.e. bonds, letters of credit, etc.) as required. Supports project management staff in complying with contractual requirements through the project lifecycle. Reviews project setup documentation to ensure that a properly reviewed, approved, and executed contract is in place and setup information is consistent with the contractual requirements. Coordinates with client contract administration staff to facilitate the processing of contract and project authorizations and amendments, negotiates contract clauses and budgets, and responds to client concerns. Coordinates with other corporate departments to address contractual issues. Performs other duties as assigned including but not limited to proposal preparation, contract review, negotiation, monitoring, close-out, indirect rate adjustments, audits, etc. Basic Qualifications: Bachelor's Degree. 5-10 years of related experience. Domestic and/or international travel may be required. The frequency of travel is contingent on specific duties, responsibilities, and the essential functions of the position, which may vary depending on workload and project demands. Support for disaster preparedness, response, and recovery is required. Preferred Qualifications: Previous experience managing state and local government agency contracts, to include those contracts that are funded by various federal grant programs Previous experience managing commercial contracts, to include redlining and negotiating legal terms and conditions Experience on the selling side vs. the purchasing side of contract administration Team player Detail oriented Ability to manage several deadlines simultaneously. #LI-BN1 #LI-REMOTE ABOUT APTIM APTIM is committed to accelerating the transition toward a clean and efficient energy economy, building a sustainable future for our communities and natural world, and creating a more inclusive and equitable environment that celebrates the diversity of our communities. We specialize in environmental, resilience, and sustainability and energy solutions, as well as technical and data solutions, program management, and critical infrastructure. For every challenge our clients face, there is an opportunity for APTIM to innovate a fit-for-purpose solution that will raise your organization or community to a new standard of excellence. What you can expect from APTIM: Work that is worthy of your time and talent Respect and flexibility to live a full life at work and at home Dogged determination to deliver for our clients and communities A voice in making our company better Investment into your personal and professional development As of the date of this posting, a good faith estimate of the current pay range for this position is $110,000- $125,000 per year. Compensation depends on several factors including: experience, education, key skills, geographic location of the position, client requirements, external market competitiveness, and internal equity among other employees within APTIM. Employee Benefits APTIM Federal Services, LLC is committed to providing an extensive range of benefits that protect and promote the health and financial well-being of our employees and their families through the APTIM Benefits Marketplace ************************************ Medical, vision, and dental insurance: Through the marketplace, our employees can choose benefits from five metallic levels and 10+ carriers to find the right benefits that work for them in their location. Life insurance Short-term and long-term disability insurance Paid holidays, vacation, and sick leave (eligibility based on company policy and applicable law) 401(k) APTIM offers three 401k plans through the Aon Pooled Employer Plan (PEP). The specific plan you are eligible for depends on the business unit you are in. The details of the largest plan are found here: APTIM 2025 401(k) Plan Features (makeityoursource.com) APTIM - Helpful Documents Watch our video: About APTIM - In Pursuit of Better
$110k-125k yearly 20h ago
Remote Contract Administrator
Blue Mountain Quality Resources 3.7
Remote job
We are seeking a detail-oriented and proactive Contract Administrator to support our sales and legal operations. This role is critical in building structured processes for external documentation, managing vendor agreements, and partnering with sales teams on complex deals. You will help create scalable frameworks, ensure compliance, and drive efficiency across contract management and deal execution Responsibilities: Documentation & Process Structure Build and maintain a structured framework for external documents related to Service Level Agreements (SLAs), ensuring clarity and consistency. Establish a robust document management process leveraging appropriate tools for version control and accessibility. Vendor Management Proactively monitor vendor agreements for terms, conditions, and notice periods; engage with internal owners to ensure timely actions. Support creation of a legal strategy playbook to streamline deal closures and identify opportunities to manage upcoming renewals (internal and external). Deal Desk Partnership Partner with Enterprise and Commercial Sales teams on multi-cloud and complex, high-value deals, providing contract and pricing guidance to accelerate revenue while maintaining compliance. Develop and deliver internal playbooks and enablement sessions for Sales and Operations teams, improving onboarding and ensuring consistent understanding of contract processes. Operational Support Manage renewals, amendments, merges, cancellations, and transfers, ensuring continuous contract coverage and revenue recognition. Coordinate negotiation of renewal terms with clients and internal stakeholders to maintain compliance and profitability. Stakeholder Collaboration Serve as a primary point of contact for contract administration inquiries and internal deal support. Partner closely with Legal and Finance to reconcile terms, ensure compliance, and reinforce profitability. Meets with other members of Blue Mountain to share work experience and knowledge. Qualifications Bachelor's degree in business administration, Legal Studies, or related field degree preferred by equivalent experience will be considered 2-4 years of experience in contract administration, deal desk, legal operations, or sales operations. Strong understanding of contract principles, pricing strategies, and legal terminology. Proven ability to analyze financial data and develop structured deal recommendations. Exceptional attention to detail, organizational skills, and follow-through. Excellent written and verbal communication and the ability to interact effectively across teams and seniority levels. Demonstrated customer service orientation and relationship-building capability. Ability to thrive in a fast-paced, metrics-driven environment requiring accuracy and confidentiality About Blue Mountain Blue Mountain is the leading developer of asset management software for the Life Sciences industry. Our software solution, Blue Mountain Regulatory Asset Manager (RAM), is used across the globe by pharmaceutical, biotech, and medical device companies. We will not be able to sponsor a work visa for this position. Blue Mountain is an Equal Opportunity Employer and qualified applicants will not be discriminated against on the basis of race, religion, gender and gender identity, nationality and origin, disability, sexual orientation, age, veteran status, and experiences. BMQR is an E-verify employer.
$44k-78k yearly est. 16d ago
Sr. Government Contracts Administrator (Remote)
TTM Technologies, Inc.
Remote job
TTM Technologies, Inc. - Publicly Traded US Company, NASDAQ (TTMI) - Top-5 Global Printed Circuit Board Manufacturer About TTM TTM Technologies, Inc. is a leading global manufacturer of technology solutions including engineered systems, radio frequency ("RF") components and RF microwave/microelectronic assemblies, and quick-turn and technologically advanced printed circuit boards ("PCBs"). TTM stands for time-to-market, representing how TTM's time-critical, one-stop manufacturing services enable customers to shorten the time required to develop new products and bring them to market. Additional information can be found at *********** Primary point of contact with customers and a liaison for interdepartmental collaboration, will be responsible for review, distribution and compliance with solicitations/RFPs/RFQs, contracts/orders received from the US Government, Government Subcontractors as well as domestic and foreign Commercial customers. This position will be responsible for all correspondence, negotiation and maintenance from initial customer contact through completion of all contractual requirements. This includes, but is not limited to: * Collection of data, review and interpretation of terms and conditions for risk mitigation and legal compliance, coordination of interdepartmental inputs for proposal submittal. * Conducting proposal preparation in accordance with customer's RFP and compliance of terms, government specifications and other requirements. * Negotiation of all aspects of proposals. (Strong negotiation skills required). * Review and processing of awards. Monitor and maintain ongoing progress and satisfaction of multiple orders and contracts, trouble shoot and resolve issues as they arise. * Support and participate in internal and external audits and requests on contract awards, TCoPD process and sweeps, payments, closeouts. REQUIREMENTS: * Experience with TCoPD (TINA certified) proposals and knowledge of FAR, DFAR a must. Familiarity with IDIQs, BOAs, NDA, EAR, ITAR and export licensing. * Strong understanding of contract/purchase order terms and conditions, different contract types and detailed knowledge of government contracting process, ie sole source, competitive procurements, etc. * Record keeping of pertinent documents. * Organization and good communication skills, both verbal and written, are required. PREFERRED REQUIREMENTS: Education: B.S. Degree in Business Administration or Liberal Arts Experience: 5 - 9 years of contract administration experience. #LI-EC1 Compensation and Benefits: TTM offers a variety of health and well-being benefit programs. Benefit options include medical, dental, vision, 401k, flexible spending and health savings accounts, accident benefits, life insurance, disability benefits, paid vacation & holidays. Benefits are available on the 1st of the month following date of hire. For some positions, only PTO and holiday benefits are offered. Compensation ranges for roles at TTM Technologies varies depending on a wide array of factors that are considered in making compensation decisions including but not limited to skill sets; experience and training; certifications; and other business and organizational needs. The disclosed range estimate has not been adjusted for the applicable geographic differential associated with the location at which the position may be filled. At TTM Technologies, it is not typical for an individual to be hired at or near the top of the range for their role and compensation decisions are dependent on each individual set of circumstances. A reasonable estimate of the current range is: $97,206 - $170,948 Additional compensation: An annual or quarterly company bonus may apply based on position assignment. Positions hired for alternative shift may be eligible for a shift premium based on the assigned shift and location. Export Statement: Must comply with TTM Export Control Policies and Procedures and all applicable laws including ITAR, EAR and OFAC including but not limited to: a) being able to identify ITAR product on the manufacturing floor and understand that access to these products and related technical data is restricted to only US Citizens and US Permanent Residents; b) recognition of Foreign Person visitors by badge differentiation; c) understand and follow authorization procedures for bringing foreign visitors into facilities (VAL); d) understand the Export and ITAR requirements for shipments leaving the US; e) manage vendor approvals for ITAR manufacturing and services. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, disability or protected veteran status.
$47k-85k yearly est. Auto-Apply 17d ago
Senior Contract Administrator - Equipment Finance (remote)
Commerce Bank 4.4
Remote job
About Working at Commerce Building a career here is more than just steps on a ladder. It's about helping people find financial safety and success, helping businesses thrive, and making sure people and their money are taken care of. And our commitment doesn't stop there. Our culture is about our people, the ones in our communities and the ones that work with us. Here, you'll find opportunities to grow and learn, to connect with others, and build relationships with the people around you. You'll have the space and resources to grow into the best version of yourself. Because our number one investment is you. Creating an award-winning culture doesn't come easy. And after 160 years, we know Commerce Bank is only at its best when our people are. If this sounds interesting to you, keep reading and let's talk. Compensation Range Hourly: $34.05 - $45.45 (Amount based on relevant experience, skills, and competencies.) About This Job As a Contract Administrator, you'll be responsible for documenting commercial leases and loans originated by Commerce Bank. These leases and loans range from $200,000.00 to $5,000,000.00 with varied equipment types for tax based commercial entities, municipalities, schools and other tax-exempt entities. You'll make sure all approvals and conditions are met, review lease and loan document requests, and tracking any outstanding items. If you are a detail-oriented person with the ability to manage multiple priorities, this might be the job for you. Essential Functions Prepare customer lease files and create lease and equipment loan documents consistent with bank policy Prepare a lien in the collateral through such methods as Uniform Commercial Code (UCC) filings, motor vehicle filings and other appropriate methods Track receipt of any outstanding items including invoices Follow up for insurance information Prepare UCC financing statements and motor vehicle lien registration for customers and for assignees Verify insurance coverage on financed assets Set up escrow funds and disbursement of funds Monitor UCC report, filing termination or amendment statements as necessary Prepare lease amendment documentation Post documents to Commerce website Perform other duties as assigned Knowledge Skills & Abilities Required Intermediate knowledge of general principles of accounting Intermediate knowledge of general legal principles related to contract work and perfection of lien issues through the Uniform Commercial Code and motor vehicle titling laws Strong phone skills and ability to type at least 40 words per minute Ability to quickly learn and properly apply bank policy to various factual scenarios and to learn various bank systems used to create loan documents Strong analytical and logical skills Motivated and organized self-starter with strong attention to detail and the ability to manage multiple priorities Inquisitive, agile and strong team player with excellent written, verbal and interpersonal communication skills Ability to remain adaptable and resilient to all situations with an optimistic outlook and cast a positive shadow that is aligned with our culture and Core Values Intermediate level proficiency with Microsoft Word, Excel and Outlook Education & Experience Bachelor's degree or equivalent combination of education and experience required. Paralegal degree preferred. 3+ years relevant industry experience relating to document creation required in commercial equipment loan or lease environment for a financial institution required **Level of role is determined by knowledge, experience, skills, abilities, and education ***For individuals applying, assigned and/or hired to work in areas with pay transparency requirements, Commerce is required by law to include a reasonable estimate of the compensation range for some roles. This compensation range is for the Contract Administrator II and Senior - Equipment Finance job and contemplates a wide range of factors that are considered in determining most appropriate job level and making compensation decisions, including but not limited to location, skill sets, education, relevant experience and training, licensure and certifications, and other business and organizational needs. The disclosed range estimate has not been adjusted for any applicable differentials (geographic, bilingual, or shift) that could be associated with the position or where it is filled. At Commerce, compensation decisions are dependent on the facts and circumstances of each situation. A reasonable estimate of the current base pay is $34.05 $45.45 per hour. Depending on the job level, this position may be eligible for additional compensation through performance-based incentive plan(s) that will correspond to meeting performance goals. #LI-Remote The candidate selected for this position may be eligible for the following employment benefits: employer sponsored health, dental, and vision insurance, 401(k), life insurance, paid vacation, and paid personal time. In addition, we offer career development, education assistance, and voluntary supplemental benefits. Click here to learn more. Location: 8000 Forsyth Blvd, Clayton, Missouri 63105 Time Type: Full time
$34.1-45.5 hourly Auto-Apply 60d+ ago

Learn more about subcontract administrator jobs

Work from home and remote subcontract administrator jobs

Nowadays, it seems that many people would prefer to work from home over going into the office every day. With remote work becoming a more viable option, especially for subcontract administrators, we decided to look into what the best options are based on salary and industry. In addition, we scoured over millions of job listings to find all the best remote jobs for a subcontract administrator so that you can skip the commute and stay home with Fido.

We also looked into what type of skills might be useful for you to have in order to get that job offer. We found that subcontract administrator remote jobs require these skills:

Price analysis
Purchase orders
Program management
Bid packages
Non-disclosure agreements

We didn't just stop at finding the best skills. We also found the best remote employers that you're going to want to apply to. The best remote employers for a subcontract administrator include:

Lockheed Martin
BAE Systems
Abt Associates

Since you're already searching for a remote job, you might as well find jobs that pay well because you should never have to settle. We found the industries that will pay you the most as a subcontract administrator:

Technology
Manufacturing
Transportation

Top companies hiring subcontract administrators for remote work

Most common employers for subcontract administrator

Rank	Company	Average salary	Hourly rate	Job openings
1	Westat	$93,646	$45.02	225
2	Abt Associates	$92,172	$44.31	0
3	Lockheed Martin	$87,509	$42.07	184
4	BAE Systems	$79,829	$38.38	176
5	American Institutes for Research	$79,511	$38.23	0
6	Serco	$77,976	$37.49	16
7	Serco	$74,498	$35.82	0
8	TAD PGS	$69,882	$33.60	0
9	Leidos	$62,140	$29.88	57
10	Dynetics	$59,687	$28.70	0

Updated December 4, 2025

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Subcontract Administrator remote jobs

Supply Chain - Subcontract Administrator - Buyer - Level 2