How to hire a substitute teacher's assistant

How to hire a substitute teacher's assistant, step by step

Here's a step-by-step substitute teacher's assistant hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write a substitute teacher's assistant job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new substitute teacher's assistant
• Step 8: Go through the hiring process checklist

What does a substitute teacher's assistant do?

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1. Identify your hiring needs

   First, determine the employments status of the substitute teacher's assistant you need to hire. Certain substitute teacher's assistant roles might require a full-time employee, whereas others can be done by part-time workers or contractors.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   Hiring the perfect substitute teacher's assistant also involves considering the ideal background you'd like them to have. Depending on what industry or field they have experience in, they'll bring different skills to the job. It's also important to consider what levels of seniority and education the job requires and what kind of salary such a candidate would likely demand.

   This list shows salaries for various types of substitute teacher's assistants.

   Type of Substitute Teacher's Assistant	Description	Hourly rate
   Substitute Teacher's Assistant	Teacher assistants work under a teacher’s supervision to give students additional attention and instruction.	$11-17
   Teacher/Tutor	A teacher/tutor is primarily in charge of facilitating discussions and other learning activities for students. Their duties typically revolve around developing lesson plans and teaching materials, assessing the progress of students through quizzes and examinations, assisting students in areas they find difficult, and helping them develop their interpersonal and intrapersonal skills... Show more	$12-33
   Day Care Teacher	A Daycare Teacher is a professional who educates young children and toddlers with lessons and daily activities. Daycare Teachers perform various tasks that include grading student assignments and worksheets, encouraging good manners and positive behavior, and stimulating students intellectually using different learning methods such as games and stories... Show more	$10-20

   Show more

2. Create an ideal candidate profile

   Common skills:

   • CPR
   • Classroom Management
   • Mathematics
   • Classroom Environment
   • Teacher Assistants
   • K-12
   • Language Arts
   • Elementary Schools
   • Pre-K
   • IEP
   • School Administration
   • Instructional Materials
   • Student Learning
   • Public Schools

   Check all skills

   Responsibilities:

   • Lead tutoring sessions for undergraduate students in physics and organic chemistry
   • Lead debates with advance students on topics including globalization, economics, and political history.
   • Assist students with pre-Calculus, pre-A.P.
   • Focuse on reading, writing, and mathematics.
   • Tutor medical and physical therapy students in anatomy (one on one or larger groups).
   • Assist students with algebra, geometry, and trigonometry questions, proctore exams, meet with students for tutoring appointments.

   More substitute teacher's assistant duties

3. Make a budget

   Including a salary range in your substitute teacher's assistant job description is one of the best ways to attract top talent. A substitute teacher's assistant can vary based on:

   • Location. For example, substitute teacher's assistants' average salary in arkansas is 45% less than in alaska.
   • Seniority. Entry-level substitute teacher's assistants 38% less than senior-level substitute teacher's assistants.
   • Certifications. A substitute teacher's assistant with certifications usually earns a higher salary.
   • Company. Working for an established firm or a new start-up company can make a big difference in a substitute teacher's assistant's salary.

   Average substitute teacher's assistant salary

   $14.30hourly

   $29,749 yearly

   ---

   Entry-level substitute teacher's assistant salary

   $23,000 yearly salary

   Updated January 22, 2026

   Average substitute teacher's assistant salary by state

   Rank	State	Avg. salary	Hourly rate
   1	Massachusetts	$35,901	$17
   2	Washington	$34,183	$16
   3	California	$32,884	$16
   4	New York	$32,084	$15
   5	Wisconsin	$30,685	$15
   6	Illinois	$30,419	$15
   7	Colorado	$29,580	$14
   8	Montana	$29,498	$14
   9	New Jersey	$28,447	$14
   10	Missouri	$26,548	$13
   11	Texas	$25,044	$12
   12	Tennessee	$24,713	$12
   13	Maryland	$24,406	$12
   14	South Carolina	$23,756	$11
   15	Florida	$23,621	$11

   Average substitute teacher's assistant salary by company

   Company

   Rank	Company	Average salary	Hourly rate	Job openings
   1	University of California-Berkeley	$43,103	$20.72	29
   2	Anne Arundel County Public Schools	$35,814	$17.22	33
   3	Erie 2-Chautauqua-Cattaraugus BOCES	$35,565	$17.10	10
   4	Astor Services	$33,418	$16.07	15
   5	Charter Schools USA	$31,876	$15.32
   6	Triumph	$31,869	$15.32	1
   7	Cave Creek Unified School District	$31,796	$15.29	9
   8	Scheck Hillel Community School	$31,776	$15.28	15
   9	Bay Farm Montessori Academy	$31,724	$15.25
   10	E Center	$31,662	$15.22	6
   11	Grossmont College	$31,185	$14.99	12
   12	EASTCONN	$31,051	$14.93	5
   13	Natomas Schools Foundation	$30,921	$14.87
   14	Kelly Services	$30,575	$14.70	832
   15	Grandville Public Schools	$30,184	$14.51	16
   16	Texas Christian University	$29,901	$14.38	3
   17	BelovED Community Charter School	$29,866	$14.36	24
   18	Town of Lexington	$29,574	$14.22
   19	Parallel LLC	$29,364	$14.12	5
   20	Calvary Bellefontaine	$29,364	$14.12	7

4. Writing a substitute teacher's assistant job description

   A substitute teacher's assistant job description should include a summary of the role, required skills, and a list of responsibilities. It's also good to include a salary range and the first name of the hiring manager. Below, you can find an example of a substitute teacher's assistant job description:

   Substitute teacher's assistant job description example

   You Can Be a Teacher Assistant - No College Needed - Make Up To $18 Per HOUR!!!
   
   Have you thought about becoming a Teachers Assistant? If you're looking for a job that allows you to build experience as a teacher aid, network with local schools, learn from a wide variety of educators AND do so during core business hours ( no nights or weekends! ), this is where it starts! No college, or experience, is needed!
   
   Snapshot:
   
   Shift: 1st shift
   
   No Nights, Weekends or Holidays
   
   Get Paid up to $18 per hour!!!
   
   Access to DOZENS of schools and jobs including MPS and Charter schools!
   
   Work during normal school term
   
   Work starts for the 2022-2023 school year
   
   Weekly Pay direct deposited
   
   Benefits
   
   Must Have:
   
   Like Kids
   
   Love Education - you'll be teaching every day, not babysitting
   
   Positive, friendly and helpful attitude
   
   High school diploma or greater
   
   Willing to obtain be certified as a Paraprofessional - we help the whole way
   
   We place you Parallel to the schools and opportunities that you need to teach!
   
   We need great people with positive, friendly personalities to join our team for the coming 2022-2023 academic school year! Let us help you become a licensed substitute teachers aide with as little as a high school diploma. Jobs are available on demand at your fingertips day or night, with a helpful and friendly staff standing by to answer your questions and guide you.
   
   Job Description Responsibilities:
   
   The roles and responsibilities of the Substitute Teacher Assistant includes (but are not limited to):
   
   Maintain schedule availability with a 2 day a week minimum commitment to accept opportunities that arise
   
   Proctors general classroom, study and library reading activities as assigned; proctors tests as directed. Assist teachers with conducting lesson plans.
   
   When the need occurs, temporarily assists the school administration in maintaining order within the school building.
   
   Under professional supervision, engages in activities which promote communication and understanding between school and community.
   
   Assists classroom teachers in instructing pupils in the following ways: (a) Tutoring pupils in need of assistance on a one-to-one basis as determined by the teacher; (b) Tutoring pupils in small groups for the purpose of improving reading, writing and general language arts skills as determined by the teacher; (c) Administering “make-up” tests and assignments for returning pupils and assisting such pupils with “make-up” work; (d) Helping pupils with “special” or “class” project and assisting them in developing research skills.
   
   As directed by teachers or department chairpersons, prepares study outlines, tests, reading lists, previews movies and assists in textbook evaluation.
   
   When the need occurs, be able to supervise the classroom without the teacher being present.
   
   Establish a positive relationship with Parallel staff, as well as our school administrators, teachers, students and their families.
   
   Requirements
   
   High School Diploma - or equivalent - No College Needed!
   
   Paraprofessional Certification - we can help you understand and get this quickly!
   
   Excellent Communication Skills
   
   Classroom experience preferred but not required
   
   Criminal History Background Check - both State and Federal
   
   Drug screening with negative results
   
   As a Substitute with Parallel Education Division, you will enjoy meaningful work with a dynamic company that strives towards excellence in education and learning. We look forward to having you join our team!
   
   Benefits
   
   Take advantage of Substitute Teaching as a stepping stone to further your career! Many of our schools offer direct hire for full-time permanent placement teaching positions. Choose from hundreds of open jobs 24/7 using our online system or utilize our live dispatch center operating under extended business hours.
   
   Benefits offered for eligible employees
   
   Weekly electronic pay
   
   Referral bonuses
   
   Flexible scheduling - work only during school hours!
   
   Parallel Education is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. Parallel is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at Parallel are based on business needs, job requirements and individual qualifications, without regard to color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status, family or parental status, or any other status protected by federal/state laws or regulations in the locations where we operate. Parallel will not tolerate discrimination or harassment based on any of these characteristics.
   
   #ind123
   
   

   Copy this example

   

5. Post your job

   There are various strategies that you can use to find the right substitute teacher's assistant for your business:

   • Consider promoting from within or recruiting from your existing workforce.
   • Ask for referrals from friends, family members, and current employees.
   • Attend job fairs at local colleges to find candidates who meet your education requirements.
   • Use social media platforms like LinkedIn, Facebook, and Twitter to reach potential job candidates.

   Post your job online:

   • Post your substitute teacher's assistant job on Zippia to find and recruit substitute teacher's assistant candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   During your first interview to recruit substitute teacher's assistants, engage with candidates to learn about their interest in the role and experience in the field. During the following interview, you'll be able to go into more detail about the company, the position, and the responsibilities.

   You should also ask about candidates' unique skills and talents to see if they match the ideal candidate profile you developed earlier. Candidates good enough for the next step can complete the technical interview.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new substitute teacher's assistant

   Once you've found the substitute teacher's assistant candidate you'd like to hire, it's time to write an offer letter. This should include an explicit job offer that includes the salary and the details of any other perks. Qualified candidates might be looking at multiple positions, so your offer must be competitive if you like the candidate. Also, be prepared for a negotiation stage, as candidates may way want to tweak the details of your initial offer. Once you've settled on these details, you can draft a contract to formalize your agreement.

   It's equally important to follow up with applicants who don't get the job with an email letting them know that the position has been filled.

   Once that's done, you can draft an onboarding schedule for the new substitute teacher's assistant. Human Resources should complete Employee Action Forms and ensure that onboarding paperwork is completed, including I-9s, benefits enrollment, federal and state tax forms, etc. They should also ensure that new employee files are created for internal recordkeeping.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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