Research Summary. Here are some key points about hiring substitute teachers aides in the United States:

  • There are currently 223,123 substitute teachers aides in the US, as well as 77,249 job openings.
  • Substitute teachers aides are in the highest demand in Denver, CO, with 3 current job openings.
  • The median cost to hire a substitute teachers aide is $1,633.
  • It takes between 36 and 42 days to fill the average role in the US.
  • Human Resources use 15% of their expenses on recruitment on average.
  • On average, it takes around 12 weeks for a new substitute teachers aide to become settled and show total productivity levels at work.

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How Much Does it Cost to Hire a Substitute Teachers Aide

Hiring a substitute teachers aide comes with both the one-time cost per hire and ongoing costs. The cost of recruiting substitute teachers aides involves promoting the job and spending time conducting interviews. Ongoing costs include employee salary, training, benefits, insurance, and equipment. It is essential to consider the cost of substitute teachers aide recruiting as well the ongoing costs of maintaining the new employee.

You can expect to pay around $27,488 per year for a substitute teachers aide, as this is the median yearly salary nationally. This can vary depending on what state or city you're hiring in. If you're hiring for contract work or on a per-project basis, hourly rates for substitute teachers aides in the US typically range between $10 and $15 an hour.

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How to hire a Substitute Teachers Aide, step by step

To hire a substitute teachers aide, you should create an ideal candidate profile, determine a budget, and post and promote your job. Here's a step-by-step guide on how to hire a substitute teachers aide:

  • Step 1: Identify your needs
  • Step 2: Create an ideal candidate profile
  • Step 3: Make a budget
  • Step 4: Writing a substitute teachers aide job description
  • Step 5: Post the job
  • Step 6: Interview process
  • Step 7: Send a job offer and onboard your new substitute teachers aide
  • Step 8: Go through the checklist for the hiring process

Identify Your Needs

The first step in the substitute teachers aide hiring process is determining what type of worker you actually need. For example, certain roles might require a full-time employee, whereas others can be done by part-time workers or contractors.

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A substitute teachers aide's background is also an important factor in determining whether they'll be a good fit for the position. For example, substitute teachers aides from different industries or fields will have radically different experiences and will bring different viewpoints to the role. You also need to consider the candidate's previous level of experience to make sure they'll be comfortable with the job's level of seniority.

This list presents the salaries of various substitute teachers aide positions.

Type Of Substitute Teachers AideDescriptionHourly Rate
Substitute Teachers AideTeacher assistants work under a teacher’s supervision to give students additional attention and instruction.$10-15
Para EducatorParaeducators' primary role is to provide students with extra guidance and support outside or inside the classroom. They are also called paraprofessional educators or teaching assistants who are expected to support teachers... Show More$11-18
Education ParaprofessionalAn education paraprofessional's role is to carry out support tasks for a teacher in a school setting. They are responsible for creating learning materials such as visual aids and presentations, participating in devising lesson plans and assessment methods, grading and evaluating student performances, and even maintaining order in the classroom... Show More$11-18

Create An Ideal Candidate Profile

Before you start to recruit substitute teachers aides, imagine the ideal employee for this position and begin creating a profile and job description. What skills do they have, and what responsibilities do they have to be proficient in?

Here are some of the most common substitute teachers aide skills:

Common Skills:
  • CPR
  • Classroom Management
  • Mathematics
  • K-12
  • Classroom Environment
  • Teacher Aides
  • Pre-K
  • Student Learning
  • Instructional Materials
  • Autistic Children
  • IEP
  • Lunch Room
  • Physical Education
  • Developmental Disabilities
Check All Skills

Here are the responsibilities that most substitute teachers aides perform:

  • Help ESL students achieve their academic goals while they learn a new language and adapt to a new community and culture.
  • Substitute teacher and aide for all ages from Pre-K to high school
  • Aid classroom teachers in executing each student's IEP and evaluating students' needs and progress.
  • Assist lead and assistant teachers with implementing lesson plans and IEP goals for each individual student in their classrooms.
  • Work alongside teachers in a close classroom with children grades Pre-K through 6th grade with profound autism and special needs.
  • Assist students requiring additional help in mathematics.
Check all Duties

Cultural fit is also an essential factor that you shouldn't overlook. Consider how your perfect substitute teachers aide will contribute to the team dynamic and help grow the team's culture in a positive way. If you can include a clear vision of this in your substitute teachers aide job description, it'll help attract candidates who are better suited for the position.

Most Common States For Substitute Teachers Aides In The US

Rank #State# Of Jobs% of PopulationAvg. Salary
2New Jersey1,68619%$26,660

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Make A Budget

Including a salary range in your job description is a great way to entice the best and brightest candidates. A substitute teachers aide salary can vary based on several factors:

  • Location. For example, substitute teachers aides' average salary in florida is 35% less than in massachusetts.
  • Seniority. Entry-level substitute teachers aides earn 33% less than senior-level substitute teachers aides.
  • Certifications. A substitute teachers aide with a few certifications under their belt will likely demand a higher salary.
  • Company. Working for a prestigious company or an exciting start-up can make a huge difference in a substitute teachers aide's salary.

Updated March 16, 2023

Substitute Teachers Aide Salary Estimate


$27,488 yearly

Entry level Salary
$22,000 yearly

Substitute Teachers Aide Average Salary By Location

RankStateAvg. SalaryHourly RateJob Count
2New York$29,946$141

Substitute Teachers Aide Average Salary By Company

RankCompanyAverage SalaryHourly RateJob Openings
1University Settlement$36,210$17.41
2Erie 2-Chautauqua-Cattaraugus BOCES$31,607$15.20228
4San Jose Charter Academy$29,093$13.993
5East Whittier City School District$28,490$13.706
6Gateway Longview$28,426$13.675
7Erie 1 Boces$28,401$13.6517
8Morton High School$28,262$13.5929
10Kelly Services$28,117$13.52459
11Madera County Superintendent of Schools$28,091$13.515
12GST BOCES$28,043$13.4820
13Tomball ISD$27,957$13.44
15Buffalo Schools$27,595$13.2763
16Lancaster School District$27,494$13.226
17E Center$27,310$13.138
18Thames Valley Council for Community Action Inc$27,087$13.0213
19Orleans/niagara Boces$27,047$13.0012
20Northern Arizona Council Of Governments$27,007$12.98

Writing a Substitute Teachers Aide Job Description

A good substitute teachers aide job description should include a few things:

  • Summary of the role
  • List of responsibilities
  • Required skills and experience
Including a salary range and the first name of the hiring manager is also appreciated by candidates. Here's an example of a substitute teachers aide job description:

Example of Full Job Description

  • Be able to sit on floor and interact with children.
  • Hear children from a distance of at least 70 feet.
  • Lift and carry at least 30 lbs unassisted and 50 lbs with assistance.
  • Visually observe children from all areas of the classroom and playground from a distance of at least 70 feet.


  • High School diploma or GED
  • CDA or Degree in Early Childhood Education is a plus


The Substitute Teacher may be required to lift and carry children and equipment. The Substitute Teacher will at times spend time sitting on the floor or child sized furniture. The Substitute Teacher will be expected to clean and maintain equipment and facility, and move throughout the community with children. The Substitute Teacher may come in contact with children who are ill and/or contagious, and must take precautions to ensure the health and safety of all children, parents, staff and themselves. Lift and carry at least 30 lbs unassisted and 50 lbs with assistance. The Substitute Teacher will be working in a busy and occasionally noisy environment where there may be a number of activities and situations happening at once.

Performing General Physical Activities – The Substitute Teacher will be expected to perform physical activities that require considerable use of their arms and legs and moving their whole body, such as climbing, lifting, balancing, walking, stooping, and handling of materials.


Performance of this job will be evaluated consistent with Sheltering Arms evaluation policy.


The pay range for this job is commensurate with the applicant's level of education. The range for short-term substitutes is $9.00-$11.50 an hour.

Date Established:
Date(s) Revised:

This description may be changed at any time. This job description in no way states or implies that these are the only duties to be performed by the employee. The employee will be required to follow any other instructions and to perform any other related duties as assigned by leadership. Sheltering Arms reserves the right to update, revise or change this job description and related duties at any time.

Full vaccination is a condition of employment for a full-time and part-time Sheltering Arms employees, long-term substitutes, and interns, regardless of date of hire at time of hire or no later than 60 days from date of hire. As with current employees, Sheltering Arms will consider job applicants' requests for reasonable accommodation for disability or sincerely held religious belief.

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Post A Job

There are a few common ways to find substitute teachers aides for your business:

  • Promoting internally or recruiting from your existing workforce.
  • Ask for referrals from friends, family members, and current employees.
  • Attend job fairs at local colleges to meet candidates with the right educational background.
  • Use social media platforms like LinkedIn, Facebook, and Twitter to recruit passive job-seekers.

Post your job online:

  • Post your substitute teachers aide job on Zippia to find and recruit substitute teachers aide candidates who meet your exact specifications.
  • Use field-specific websites.
  • Post a job on free websites.

Interview Process

Your first interview with substitute teachers aide candidates should focus on their interest in the role and their specific background experience. As the hiring process goes on, you can learn more about how they'd fit into the company culture in later rounds of interviews.

Don't forget to include a few questions that give a candidate chance to expand on their strengths in their own words. Asking about their special skills might reveal things you'd miss otherwise. At this point, candidates who are good enough can move on to the technical interview.

The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

Send A Job Offer And Onboard Your New Substitute Teachers Aide

Once you've found the substitute teachers aide candidate you'd like to hire, it's time to write an offer letter. This should include an explicit job offer that includes the salary, as well as the details of any other perks. Qualified candidates might be looking at multiple positions, so your offer needs to be competitive if you really like the candidate. Also, be prepared for a negotiation stage, as candidates may way want to tweak the details of your initial offer. Once you've settled on these details, you can draft a contract to formalize your agreement.

It's also good etiquette to follow up with applicants who don't get the job by sending them an email letting them know that the position has been filled.

To prepare for the new employee's start date, you can create an onboarding schedule and complete any necessary paperwork, such as employee action forms and onboarding documents like I-9 forms, benefits enrollment, and federal and state tax forms. Human Resources should also ensure that a new employee file is created.

Go Through The Checklist For The Hiring Process

  • Determine employee type (full-time, part-time, contractor, etc.)
  • Submit a job requisition form to the HR department
  • Define job responsibilities and requirements
  • Establish budget and timeline
  • Determine hiring decision makers for the role
  • Write job description
  • Post job on job boards, company website, etc.
  • Promote the job internally
  • Process applications through applicant tracking system
  • Review resumes and cover letters
  • Shortlist candidates for screening
  • Hold phone/virtual interview screening with first round of candidates
  • Conduct in-person interviews with top candidates from first round
  • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
  • Conduct background checks on top candidates
  • Check references of top candidates
  • Consult with HR and hiring decision makers on job offer specifics
  • Extend offer to top candidate(s)
  • Receive formal job offer acceptance and signed employment contract
  • Inform other candidates that the position has been filled
  • Set and communicate onboarding schedule to new hire(s)
  • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)
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Hiring Substitute Teachers Aides FAQs

How Much Does A Good Substitute Teachers Aide Cost?

A good substitute teachers aide costs $13.22 an hour in the US. However, it can vary based on factors such as the substitute teachers aide experience, abilities, industry, and the specific requirements of your business.

What Are The Duties Of A Substitute Teachers Aide?

The duties of a substitute teachers aide are:
  • Help ESL students achieve their academic goals while they learn a new language and adapt to a new community and culture.
  • Substitute teacher and aide for all ages from Pre-K to high school
  • Aid classroom teachers in executing each student's IEP and evaluating students' needs and progress.

Should I Hire A Substitute Teachers Aide With No Experience?

Yes, you should hire a substitute teachers aide with no experience. Hiring an entry-level substitute teachers aide with no experience offers versatility for your team. They may lack some qualifications, but are adaptable and have not yet formed problematic habits. However, more training may be required compared to experienced.

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