How to hire a supply clerk

How to hire a supply clerk, step by step

Here's a step-by-step supply clerk hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write a supply clerk job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new supply clerk
• Step 8: Go through the hiring process checklist

What does a supply clerk do?

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1. Identify your hiring needs

   The supply clerk hiring process starts by determining what type of worker you actually need. Certain roles might require a full-time employee, whereas part-time workers or contractors can do others.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   A supply clerk's background is also an important factor in determining whether they'll be a good fit for the position. For example, supply clerks from different industries or fields will have radically different experiences and will bring different viewpoints to the role. You also need to consider the candidate's previous level of experience to make sure they'll be comfortable with the job's level of seniority.

   The following list breaks down different types of supply clerks and their corresponding salaries.

   Type of Supply Clerk	Description	Hourly rate
   Supply Clerk	Material recording clerks track product information in order to keep businesses and supply chains on schedule. They ensure proper scheduling, recordkeeping, and inventory control.	$11-20
   Warehouse Technician	A warehouse technician is responsible for monitoring the incoming and outgoing goods and services in the warehouse or distribution centers. Warehouse technicians verify shipment details, assist with packaging items, move merchandise to storage areas, inspect the quality of items for release, and escalate defective products for immediate replacement... Show more	$13-20
   Warehouse Coordinator	A warehouse coordinator is responsible for monitoring the supply and distribution operations of a warehouse, loading and unloading merchandise from the delivery trucks, and storing items appropriately on the facility. Warehouse coordinators assist in packing and labeling items, pulling out products from delivery, and ensuring the correct quantity and quality of the items before release... Show more	$12-19

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Customer Service
   • Purchase Orders
   • Inventory Control
   • Physical Counts
   • Logistical Support
   • Property Accountability
   • Inventory Management
   • Physical Inventory
   • Computer System
   • Inventory Reports
   • Office Equipment
   • Supply Room
   • Medical Equipment
   • Pallet Jack

   Check all skills

   Responsibilities:

   • Dispatch vehicles, maintains dispatch records, trip tickets and records in logbooks, manage the GSA vehicle fleet of vehicles.
   • Provide technical guidance and counseling to junior supply technicians while establishing and maintaining logistics systems records.
   • Perform warrant search on NCIC system and verifying warrant information.
   • Enforce proper warehouse procedures to promote accuracy within the SSA's storage section.
   • Conduct a reconciliation of requisition records with the supporting SSA on a monthly basis.
   • Secure and control supplies; used computer applications in work assignment such as Microsoft powerpoint, word and excel.

   More supply clerk duties

3. Make a budget

   Including a salary range in your supply clerk job description helps attract top candidates to the position. A supply clerk salary can be affected by several factors, such as geography, experience, seniority, certifications, and the prestige of the hiring company.

   For example, the average salary for a supply clerk in Nebraska may be lower than in California, and an entry-level supply clerk usually earns less than a senior-level supply clerk. Additionally, a supply clerk with certifications may command a higher salary, and working for a well-known company or start-up may also impact an employee's pay.

   Average supply clerk salary

   $15.47hourly

   $32,185 yearly

   ---

   Entry-level supply clerk salary

   $24,000 yearly salary

   Updated January 31, 2026

   Average supply clerk salary by state

   Rank	State	Avg. salary	Hourly rate
   1	California	$42,915	$21
   2	Washington	$37,021	$18
   3	Utah	$33,355	$16
   4	Illinois	$33,067	$16
   5	Colorado	$30,799	$15
   6	Wisconsin	$30,554	$15
   7	Minnesota	$30,547	$15
   8	New Jersey	$30,397	$15
   9	New York	$30,205	$15
   10	Michigan	$28,920	$14
   11	Pennsylvania	$28,853	$14
   12	Oklahoma	$28,568	$14
   13	Florida	$27,961	$13
   14	Indiana	$27,499	$13
   15	Virginia	$27,381	$13
   16	Iowa	$27,241	$13
   17	North Carolina	$27,190	$13
   18	Texas	$27,076	$13
   19	Alabama	$25,993	$13
   20	Louisiana	$24,887	$12

   Average supply clerk salary by company

   Company

   Rank	Company	Average salary	Hourly rate	Job openings
   1	Columbia University in the City of New York	$47,998	$23.08
   2	Polk County Sheriff's Office	$45,876	$22.06
   3	Komatsu America Corp.	$44,405	$21.35	2
   4	Encompass Health	$42,290	$20.33	42
   5	Autumn Care of Suffolk	$42,252	$20.31
   6	Medline	$42,231	$20.30	9
   7	VT Industries	$41,266	$19.84	1
   8	Zynex Medical	$40,404	$19.43
   9	Texas	$40,084	$19.27	8
   10	Avalon Health Care Group	$39,980	$19.22
   11	Solaris Hospice	$39,886	$19.18
   12	Orange County	$38,713	$18.61	2
   13	APTIM	$38,656	$18.58	3
   14	JBS USA	$37,399	$17.98	10
   15	Sonic Healthcare USA	$37,037	$17.81	3
   16	City Of Miami	$36,860	$17.72
   17	KBR	$36,620	$17.61	4
   18	Texas Department of Transportation	$36,567	$17.58	1
   19	Hawaii Pacific Health	$36,197	$17.40	3
   20	Advanced Imaging Systems	$36,117	$17.36

4. Writing a supply clerk job description

   A supply clerk job description should include a summary of the role, required skills, and a list of responsibilities. It's also good to include a salary range and the first name of the hiring manager. Below, you can find an example of a supply clerk job description:

   Supply clerk job description example

   Ensures availability of assembly materials transferred from floor stock to the production line to ensure continuous operation, in compliance with clean room monitoring requirements.
   Key Responsibilities:
   * Distribute sterile tools necessary for valve assembly to the production line on a daily basis, at the start of business
   * Conduct monthly cycle counts of floor stock inventory
   * Transport products between operations
   * Terminate components and/or materials in JDE to allow availability in clean room floor stock
   * Other incidental duties: General work area housekeeping
   
   Skills:
   * Good communication skills
   * Able to read, comprehend, speak, and write English
   * Good math skills, equivalent with high school education level
   * Good computer skills with proven ability to learn computer-based programs
   * Adhere to Edwards Environmental Health and Safety and Quality guidelines as they relate to warehouse operations and de-contamination of biohazards
   * Must be able to work with minimum supervision by following general work instructions for routine tasks, decontamination procedures, and detailed work instructions for semi-routine tasks
   * Work in a Team environment, including exchanging information related to performing required tasks with colleagues, within and outside of the warehouse
   * Strict attention to detail and accuracy
   * Ability to accurately perform routine work such as material picking, sorting, and cycle counting, including JDE and other related system operation and updates
   * Knowledge of purchasing and accounts payable systems related to developing and submitting required documentation
   * Ongoing completion of decontamination practices and sensitive material handling training
   
   Education: H.S. Diploma or equivalent 1 Year experience work experience in warehouse support Required Associate's Degree or equivalent Preferred
   
   We are an equal opportunity employer and make hiring decisions based on merit. Recruitment, hiring, training, and job assignments are made without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, or any other protected classification. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.

   Copy this example

   

5. Post your job

   There are various strategies that you can use to find the right supply clerk for your business:

   • Consider promoting from within or recruiting from your existing workforce.
   • Ask for referrals from friends, family members, and current employees.
   • Attend job fairs at local colleges to find candidates who meet your education requirements.
   • Use social media platforms like LinkedIn, Facebook, and Twitter to reach potential job candidates.

   Post your job online:

   • Post your supply clerk job on Zippia to find and recruit supply clerk candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   To successfully recruit supply clerks, your first interview needs to engage with candidates to learn about their interest in the role and experience in the field. You can go into more detail about the company, the role, and the responsibilities during follow-up interviews.

   It's also good to ask about candidates' unique skills and talents to see if they match your ideal candidate profile. If you think a candidate is good enough for the next step, you can move on to the technical interview.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new supply clerk

   Once you've found the supply clerk candidate you'd like to hire, it's time to write an offer letter. This should include an explicit job offer that includes the salary and the details of any other perks. Qualified candidates might be looking at multiple positions, so your offer must be competitive if you like the candidate. Also, be prepared for a negotiation stage, as candidates may way want to tweak the details of your initial offer. Once you've settled on these details, you can draft a contract to formalize your agreement.

   It's also good etiquette to follow up with applicants who don't get the job by sending them an email letting them know that the position has been filled.

   To prepare for the new employee's start date, you can create an onboarding schedule and complete any necessary paperwork, such as employee action forms and onboarding documents like I-9 forms, benefits enrollment, and federal and state tax forms. Human Resources should also ensure that a new employee file is created.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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How much does it cost to hire a supply clerk?