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Become A Surgery Scheduler

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Working As A Surgery Scheduler

  • Interacting With Computers
  • Getting Information
  • Documenting/Recording Information
  • Organizing, Planning, and Prioritizing Work
  • Processing Information
  • Deal with People

  • Mostly Sitting

  • Repetitive

  • $84,346

    Average Salary

What Does A Surgery Scheduler Do

Secretaries and administrative assistants perform routine clerical and administrative duties. They organize files, prepare documents, schedule appointments, and support other staff.

Duties

Secretaries and administrative assistants typically do the following:

  • Answer telephones and take messages or transfer calls
  • Schedule appointments and update event calendars
  • Arrange staff meetings
  • Handle incoming and outgoing mail and faxes
  • Prepare memos, invoices, or other reports
  • Edit documents
  • Maintain databases and filing systems, whether electronic or paper
  • Perform basic bookkeeping

Secretaries and administrative assistants perform a variety of clerical and administrative duties that are necessary to run an organization efficiently. They use computer software to create spreadsheets; manage databases; and prepare presentations, reports, and documents. They also may negotiate with vendors, buy supplies, and manage stockrooms or corporate libraries. Secretaries and administrative assistants also use videoconferencing, fax, and other office equipment. Specific job duties vary by experience, job title, and specialty.

Executive secretaries and executive administrative assistants provide high-level administrative support for an office and for top executives of an organization. They often handle more complex responsibilities, such as reviewing incoming documents, conducting research, and preparing reports. Some also supervise clerical staff.

Legal secretaries perform work requiring knowledge of legal terminology and procedures. They prepare legal documents, such as summonses, complaints, motions, and subpoenas under the supervision of an attorney or a paralegal. They also review legal journals and help with legal research—for example, by verifying quotes and citations in legal briefs.

Medical secretaries transcribe dictation and prepare reports or articles for physicians or medical scientists. They also take simple medical histories of patients, arrange for patients to be hospitalized, or process insurance payments. Medical secretaries need to be familiar with medical terminology and codes, medical records, and hospital or laboratory procedures.

Secretaries and administrative assistants, except legal, medical, and executive is the largest subcategory of secretaries and administrative assistants. They handle an office’s administrative activities in almost every sector of the economy, including schools, government, and private corporations. For example, secretaries in schools are often responsible for handling most of the communications among parents, students, the community, teachers, and school administrators. They schedule appointments, receive visitors, and keep track of students’ records.

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How To Become A Surgery Scheduler

High school graduates who have experience using computer software applications, such as word processing and spreadsheets, usually qualify for entry-level positions. Although most secretaries learn their job in several weeks, many legal and medical secretaries require additional training to learn industry-specific terminology. Executive secretaries usually need several years of related work experience.

Education

High school graduates can take courses in word processing and office procedures at technical schools or community colleges. Some temporary placement agencies also provide training in word processing, spreadsheet, and database software.

Some medical and legal secretaries learn industry-specific terminology and practices by attending courses offered at community colleges or technical schools. For executive secretary positions, employers increasingly prefer to hire those who have taken some college courses or have a bachelor’s degree.

Training

Secretaries and administrative assistants typically learn their skills through short-term on-the-job training, usually lasting a few weeks. During this time they learn about administrative procedures, including how to prepare documents. Medical and legal secretaries’ training may last several months as they learn industry-specific terminology and practices.

Work Experience in a Related Occupation

Executive secretaries can gain experience by working in administrative positions that have less challenging responsibilities. Many secretaries and administrative assistants advance to higher level administrative positions.

Licenses, Certifications, and Registrations

Although not required, certification can demonstrate competency to employers.

The International Association of Administrative Professionals offers the Certified Administrative Professional (CAP) certification. Candidates must have a minimum of 2 to 4 years of administrative work experience, depending on their level of education, and pass an examination.

Legal secretaries have several certification options. For example, those with 1 year of general office experience, or who have completed an approved training course, can acquire the Accredited Legal Professional (ALP) certification through a testing process administered by NALS (previously known as National Association of Legal Secretaries). NALS also offers the Professional Legal Secretary (PLS) certification, considered to be an advanced certification for legal support professionals.

The Certified Legal Secretary Specialist (CLSS) certification is conferred by Legal Secretaries International in areas such as intellectual property, criminal law, civil litigation, probate, and business law. Candidates typically need to have 5 years of legal experience and pass an examination to become certified.

Advancement

Secretaries and administrative assistants generally advance to other administrative positions with more responsibilities, such as office supervisor, office manager, or executive secretary.

With additional training, many legal secretaries become paralegals or legal assistants.

Important Qualities

Integrity. Many secretaries and administrative assistants are trusted to handle sensitive information. For example, medical secretaries collect patient data that is required, by law, to be kept confidential in order to protect patient privacy.

Interpersonal skills. Secretaries and administrative assistants interact with clients, customers, or staff. They should communicate effectively and be courteous when interacting with others to create a positive work environment and client experience.

Organizational skills. Secretaries and administrative assistants keep files, folders, and schedules in proper order so an office can run efficiently.

Writing skills. Secretaries and administrative assistants write memos and emails when communicating with managers, employees, and customers. Therefore, they must have good grammar, ensure accuracy, and maintain a professional tone.

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Surgery Scheduler Career Paths

Surgery Scheduler
Scheduler Office Administrator Accounts Receivable Specialist
Accounts Receivable Manager
6 Yearsyrs
Patient Care Coordinator Nursing Director
Administrative Director
8 Yearsyrs
Account Representative Billing Specialist
Billing Office Manager
6 Yearsyrs
Registered Nurse Unit Manager Office Manager
Business Office Manager
8 Yearsyrs
Billing Specialist Specialist Case Manager
Clinical Manager
8 Yearsyrs
Patient Care Coordinator Clinical Manager Assistant Director
Director Of Admissions
7 Yearsyrs
Licensed Practical Nurse Physician Medical Coder
Health Information Management Director
7 Yearsyrs
Finance Counselor Business Office Manager Medical Coder
Health Information Manager
8 Yearsyrs
Medical Coder Registered Nurse Occupational Health Nurse
Health Services Manager
7 Yearsyrs
Practice Manager Service Director Patient Care Manager
Medical Manager
6 Yearsyrs
Practice Manager Medical Coder
Medical Office Manager
5 Yearsyrs
Scheduler Specialist Machine Operator
Office Manager
5 Yearsyrs
Patient Access Representative Accounts Receivable Specialist Human Resources Coordinator
Office Manager Of Human Resources
7 Yearsyrs
Finance Counselor Supervisor, Patient Access
Patient Account Manager
7 Yearsyrs
Registered Nurse Registered Nurse Case Manager Service Supervisor
Patient Services Manager
8 Yearsyrs
Billing Specialist Office Administrator Operations Manager
Practice Manager
9 Yearsyrs
Licensed Practical Nurse Patient Care Coordinator Scheduling Coordinator
Schedule Supervisor
6 Yearsyrs
Patient Access Representative Scheduler
Scheduler Lead
6 Yearsyrs
Account Representative Patient Service Representative Patient Access Representative
Supervisor, Patient Access
7 Yearsyrs
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Help others decide if this is a good career for them

Average Length of Employment
Surgery Scheduler 3.0 years
Central Scheduler 2.4 years
Scheduler 2.4 years
Medical Scheduler 2.1 years
Medical Internship 0.7 years
Top Careers Before Surgery Scheduler
Scheduler 3.6%
Secretary 3.0%
Internship 2.5%
Cashier 2.5%
Manager 2.4%
Top Careers After Surgery Scheduler
Scheduler 6.9%

Do you work as a Surgery Scheduler?

Surgery Scheduler Demographics

Gender

Female

92.3%

Male

6.3%

Unknown

1.4%
Ethnicity

White

61.7%

Hispanic or Latino

19.2%

Black or African American

10.1%

Asian

5.7%

Unknown

3.4%
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Foreign Languages Spoken

Spanish

83.3%

Portuguese

4.2%

Russian

4.2%

Romanian

2.1%

French

2.1%

Carrier

2.1%

Korean

2.1%
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Surgery Scheduler Education

Schools

University of Phoenix

24.6%

Grand Canyon University

5.6%

Kirkwood Community College

4.8%

Santa Barbara City College

4.8%

College of Southern Nevada

4.8%

Kaplan University

4.8%

Community College of Allegheny County

4.8%

Valencia College

4.0%

Pennsylvania State University

4.0%

Gateway Community College

4.0%

Greenville Technical College

4.0%

Liberty University

4.0%

Indiana Wesleyan University

4.0%

Fresno City College

3.2%

Trident Technical College

3.2%

University of Arkansas at Little Rock

3.2%

Sierra College

3.2%

William Rainey Harper College

3.2%

Delgado Community College

3.2%

Lamar University

3.2%
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Majors

Business

19.2%

Health Care Administration

18.1%

Nursing

12.7%

Medical Assisting Services

12.7%

Psychology

4.8%

Medical Technician

4.1%

General Studies

3.8%

Accounting

2.8%

Management

2.6%

Nursing Assistants

2.6%

Criminal Justice

2.4%

Health/Medical Preparatory Programs

2.2%

Education

1.9%

Biology

1.6%

Secretarial And Administrative Science

1.6%

Liberal Arts

1.5%

Communication

1.5%

Pharmacy

1.4%

Computer Information Systems

1.4%

Health Sciences And Services

1.1%
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Degrees

Other

40.7%

Bachelors

22.4%

Associate

17.9%

Certificate

10.0%

Masters

4.3%

Diploma

3.5%

License

1.1%

Doctorate

0.2%
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Surgery Scheduler Videos

Surgery Scheduler Salary | Surgical Coordinator Income, Job Duties, Education Requirements

A Day in the Life of a Med/Surg Nurse

Surgical Scheduling... What to Expect

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Top Skills for A Surgery Scheduler

  1. Insurance Companies
  2. Plastic Surgery
  3. Surgical Procedures
You can check out examples of real life uses of top skills on resumes here:
  • Obtain proper authorization from insurance companies Communicate patient financial responsibility to patient in timely manner
  • Ensured compliance with administrative and admitting policies and procedures with Plastic surgery center.
  • Consider priorities and patient/equipment special needs when scheduling preoperative and surgical procedures, ensuring time management for the facility.
  • Gather medical records and appropriate diagnostics for anesthesia review.
  • Maintain patient confidentiality while sharing patient information verbal, written and electronic to coordinate surgery schedule.

What is it like to work as a Surgery Scheduler

5.0

Surgery scheduler

June 25, 2019 on Zippia

What was your job title?

Surgery Scheduler.. Show More

What do you like the most about working as Surgery Scheduler?

There is never a hiring moment always busy, helping people, good team work environment. Meeting new people daily... Show More

What do you NOT like?

My schedule conflicts with my family obligations... Show More

How Would You Rate Working As a Surgery Scheduler?

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Top Surgery Scheduler Employers

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Jobs From Top Surgery Scheduler Employers

Surgery Scheduler Videos

Surgery Scheduler Salary | Surgical Coordinator Income, Job Duties, Education Requirements

A Day in the Life of a Med/Surg Nurse

Surgical Scheduling... What to Expect

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