Administrative Assistant jobs at Syracuse University

* Job Type: Support Staff - Non-Union * Bargaining Unit: * Regular/Temporary: Regular * Hours Per Week: 35 * Salary Range: $42,600-$42,600 The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. Position Summary The Gaublomme Lab, under the Department of Biological Sciences. creates and applies technologies to study biological cells and the biomolecular interactions that drive their intra- and intercellular signaling. Primary areas of application include immunology, cancer, and neurodegenerative diseases. Under the direction of the principal investigator, the incumbent will provide support for the lab using genomics, proteomics, molecular biology and computational approaches to systematically dissect pathway behavior in mammalian cells. This role is contingent on continuous funding. Responsibilities * Using advanced molecular and cellular methods such as microscopy (spinning disc confocal), cloning, and lentiviral preparations. * Maintain lab stock and provide general lab support as needed. * Manage chemical inventory and safety records. * Assist with the orientation and training of new staff or students on lab procedures and techniques. * Set up experiments for the P.I. and other members of the lab. * Perform related duties & responsibilities as assigned/requested. Minimum Qualifications * Bachelor's degree required in a scientific discipline. * Minimum six months of experience in a research environment. Preferred Qualifications * Experience in, or knowledge of, basic techniques in any of the following fields: molecular biology, cell biology, genomics, engineering, physics, chemistry, or related fields. * Experience with immunofluorescence, microscopy, PCR, cloning, and Python. Other Requirements * Excellent communication, organizational, and interpersonal skills. * Attention to detail, research, critical thinking, analytical, and problem-solving skills. * Ability to maintain high confidentiality and professionalism. * Strong multi-tasking, prioritization, and organization skills. * Work well in an interactive team environment. * Ability to maintain detailed records of experiments and outcomes. * General computer skills and ability to quickly master computer programs, databases, and scientific applications. Equal Opportunity Employer / Disability / Veteran Columbia University is committed to the hiring of qualified local residents.

* Job Type: Officer of Administration * Regular/Temporary: Regular * Hours Per Week: 35+ * Salary Range: $497,151 - $574,833 The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. Position Summary The Department of Medicine at Columbia University Vagelos College of Physicians and Surgeons seeks an experienced gastroenterologist to join a new, large multi-specialty medical practice in Westchester White Plains, adjacent to New York City. We are recruiting for the following positions: * Assistant Clinical Gastroenterologist: Mid-career gastroenterologist * Associate Clinical Gastroenterologist: Experienced gastroenterologist These roles offer the opportunity to provide high-quality care to patients in a dynamic and growing practice. Responsibilities Responsibilities: * Deliver exceptional, specialized patient care with consistently excellent outcomes. * Mentor junior colleagues, supporting their professional development and growth. * Contribute to departmental initiatives, including quality improvement and patient safety efforts. * Engage in continuing medical education (CME) and maintain relevant advanced certifications. * Serve as a trusted resource for complex cases and high-acuity patients. * Achieve and maintain high patient satisfaction scores. * Meet or exceed productivity targets. Additional Responsibilities at the Associate Level: * Lead initiatives to improve clinical workflows, patient outcomes, or healthcare delivery systems (e.g., practice-based improvement projects). * Act as a liaison between clinical staff and organizational leadership, ensuring alignment of goals. * Oversee clinical teams or programs, fostering a collaborative and productive work environment. * Mentor peers and junior physicians in clinical care, leadership, and professional development. * Represent the department or institution in professional or public-facing roles. Criteria for Promotion to Associate Level: * Demonstrated leadership roles, such as program director, committee chair, or project lead. * Evidence of sustained clinical excellence and innovation in practice. * Significant contributions to institutional goals through service, leadership, or advocacy. * Strong endorsements from peers, department leaders, and institutional leadership. * Consistently high patient satisfaction scores. * Achievement of or exceeding productivity targets. Minimum Qualifications * Doctor of Medicine (MD) degree * Assistant Level: 0-5 years post-training * Associate Level: 5-10 years post-training * Board certified or eligible in Gastroenterology * Current New York State Medical License * Fellowship training in Gastroenterology Other Requirements * Medical clearance and participation in the medical surveillance program * Successful and ongoing completion of compliance and systems training requirements Equal Opportunity Employer / Disability / Veteran Columbia University is committed to the hiring of qualified local residents.

* Job Type: Officer of Administration * Regular/Temporary: Regular * Hours Per Week: 35 * Salary Range: $66,300 - $70,000 The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. Position Summary The Administrative Assistant will provide comprehensive administrative support to the Chair's Office and Core Administrative unit of the Department of Medicine. This role entails ensuring that Core Administrative team members have the necessary tools to fulfill their duties. The incumbent will also assist the Chair of Medicine, Vice Chairs of Medicine, Medicine Chief Financial Officer, and other core administration senior leaders in scheduling, coordinating meetings, hosting visitors, and managing general administrative tasks. The ideal candidate will be highly organized, detail-oriented, and possess strong communication skills. Responsibilities * Schedule appointments and create Zoom and webinar meetings for core administration senior leaders. * Assist in coordinating Bi-weekly online Grand Rounds seminars and in-house lectures. * Serve as the front desk point of contact for the Chair's suite, welcoming visitors and addressing inquiries. * Provide hospitality to high-profile visitors, guiding them to meetings and ensuring punctual attendance. * Serve as an assistant for the Chair and Vice Chairs of Medicine in the absence of the Chief of Staff, handling calls, mail, and visitors. * Manage all facilities and IT requests for the offices, mailroom, bathrooms, and conference rooms. * Manage requests for conference room usage and ensure maintenance. * Procure and maintain office supplies using the ARC and Staples systems. * Coordinate new phone orders and relocations using the ServiceNow system. * Supervise and mentor high school students and other volunteers in the Chair's suite. * Arrange travel using the Concur system and process travel and business expense reimbursements. * Coordinate annual interviews for the 3-Year PhD to MD program and evaluation processes. * Perform additional related duties assigned or requested. Minimum Qualifications * Bachelor's degree or equivalent in education and experience * Demonstrated experience providing executive-level administrative support. * Proficiency in scheduling software and video conferencing platforms. * Excellent communication and interpersonal skills. * Strong organizational and multitasking abilities. * Proficiency in office management systems and software (e.g., ServiceNow, Concur). * Ability to maintain confidentiality and professionalism when handling sensitive information. * Working knowledge of Microsoft Office Programs: Word, PowerPoint, and Excel. Preferred Qualifications * Previous experience in healthcare administration Other Requirements * Successful completion of applicable compliance and systems training requirements Equal Opportunity Employer / Disability / Veteran Columbia University is committed to the hiring of qualified local residents.

* Job Type: Officer of Administration * Regular/Temporary: Regular * Hours Per Week: 35 * Salary Range: $66,000 - $68,000 The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. Position Summary Reporting to the Department Administrator, our Columbia Doctors Pain Medicine practice is seeking a seasoned professional to increase efficiency and streamline financial procedures. The candidate will be responsible for timely and accurate appointment scheduling for our team of providers and the financial clearance of our customers following office protocols. Responsibilities * Schedule and reschedule as necessary all appointments, utilizes existing tools to facilitate securing the right medical provider, documents patient special needs and accommodations, ensures that patients understand the arrival and check in process, provides patient with all pre-appointment information as needed. * Confirm provider participation status with patient's insurance plan/network. * Encourage patient usage of Columbia Doctors patient portal. * Inform patients of insurance and billing protocols, including ABNs and patient responsibility for non-covered services. Calculate and document patient out of pocket estimates for non-par and non-covered services. * Obtain financial information from patients/referring physicians for scheduled appointments, scan patient information into Epic. * Determine payer referral and authorization requirements using payer portals or telephone and ensure that all insurance information, authorizations, and referrals are in place prior to appointment. * Maintain access to all appropriate payer portals. * Initiates authorization and submits clinical documentation as requested by insurance companies, follow-up with insurers on authorization denials and work with providers to resolve issues, follows through on pre-certifications until final approval is obtained. * Capture Worker's Comp and No-Fault information as it applies and verify that all case information is open and valid. * Update Epic registration, add guarantor notes, and manage assigned patient work queues for missing information. * Greet patients, confirm demographic and insurance information, and arrive patient appointments in Epic. * Collect time of service payments, copayments/deductibles and previous balances following Columbia Doctors cash handling protocols, provide patients with receipts. * Process credit cards, checks and cash payments and post information in Epic. * Responsible for working in-basket messages daily regarding referrals and requests for appointment scheduling. * Review and work the daily Televox report by canceling and rescheduling the patients in Epic. * Assist in maintenance and creation of appointment scheduling templates. * Assist with special projects and tasks. * Interface with billing and coding teams as needed. * Participate in meetings regarding the practice. * Manage faxes, emails, and phone calls. Minimum Qualifications * Bachelor's Degree or equivalent in education and experience * Strong organization, problem-solving, computer and communication skills Preferred Qualifications * Experience with Epic EMR is desirable * Experience working in an academic medical center or physician practice Equal Opportunity Employer / Disability / Veteran Columbia University is committed to the hiring of qualified local residents.

* Job Type: Officer of Administration * Bargaining Unit: * Regular/Temporary: Regular * End Date if Temporary: * Hours Per Week: 35 * Standard Work Schedule: * Building: * Salary Range: $66,300.00 - $68,000.00 The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. Position Summary The Department of Pediatrics is seeking an Administrative Assistant to join our team in a full-time position to work within the division of Cardiology. Performs diversified clerical duties related to the operational needs of the division, which may include, but are not limited to: typing correspondence, reports, articles; answering telephones, taking messages, scheduling appointments/meetings; maintaining division files, record keeping, patient record filing; taking meeting minutes; processing reimbursement; collecting payments. This role requires strong interpersonal and organizational skills and attention to detail. At CUIMC, we are leaders in teaching, research, and patient care and are proud of the service and support we provide to our community. Columbia University offers a range of benefits to help you, and your dependents stay healthy, build long-term financial security, meet educational and professional goals, and more. Explore your options for Health and Welfare, Employee Assistance, Tuition Programs, and Retirement Benefits. Responsibilities * Provides administrative support to clinicians and performs administrative duties necessary to deliver quality patient care * Schedule appointments for patients. * Acquire insurance referrals and authorizations for procedures and tests ordered by clinician. * May enter orders into the electronic medical record (EMR) system or prepare prescription refill requests on behalf of the clinician for the review and approval by the ordering clinician. * May schedule surgeries/procedures or work in conjunction with Patient Care Coordinator verifying times with patients, preparing charts, pre-admissions and consent forms as necessary. * Assist patients with enrolling in patient portal and completing pre-registration forms and questionnaires. * Manage EPIC In-Basket and Pool to ensure patient care is met in a timely manner. * Manage Outlook Calendar and Amion Schedule. * Participate in revenue cycle and Quality Improvement processes. * Performs related duties & responsibilities as assigned/requested. Minimum Qualifications * Bachelor's degree or equivalent in education and experience required. Preferred Qualifications * Two years of related experience. * Word processing, basic Excel, data entry and other applications as required. * Apply strong interpersonal and empathy skills to help patients and families feel welcomed, acknowledged, and engaged in the patient experience. Apply the same interaction style when communicating with providers and other healthcare workers in the organization. * This role requires strong organizational skills and attention to detail. Equal Opportunity Employer / Disability / Veteran Columbia University is committed to the hiring of qualified local residents.

* Job Type: Support Staff - Union * Bargaining Unit: Local 2110 * Regular/Temporary: Regular * Hours Per Week: 35 * Salary Range: $54,560-$55,600 The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. Position Summary Reporting to the Associate Director at the Institute for Israel and Jewish Studies (IIJS), the Administrative Assistant supports the day-to-day operations of the Institute and ensures the efficient functioning of its administrative activities. IIJS is Columbia University's center for the academic study and discussion of Jewish life, history, and culture, and it has long been a national and international leader in the field. The IIJS is committed to blending rigorous scholarship with cutting-edge teaching and intellectual opportunities. Responsibilities * Process invoices, honoraria, travel reimbursements, and travel advances in a timely manner using Columbia University's finance systems. * Assist with coordinating and scheduling logistics for conferences, lectures, undergraduate programming, and special events, including room reservations, catering coordination, publicity support, audio/visual arrangements, and accommodations and travel arrangements. * Maintain office supply inventory and oversee general office organization. * Oversee front desk operations to promote a collaborative, professional, and welcoming environment. * Assist guests with registration and online attendance for both virtual and in-person events. * Provide routine information regarding University and Institute policies and procedures. * Maintain electronic mailing lists, shared folders, and administrative files. * Duplicate and prepare materials for the Institute as needed. * Provide administrative and clerical support to the Institute for Israel and Jewish Studies. * Engage with faculty, students, staff, and visitors, providing information and directing calls and inquiries appropriately. * Collect, sort, and distribute mail. * Assist with maintaining and updating content on the Institute's website and other web-based platforms. * Support the maintenance of course listings and room assignments each semester. * Perform other related duties as assigned. Minimum Qualifications * High school diploma or equivalent and 2 years of related experience. Preferred Qualifications * Some college preferred. * Familiarity with MailChimp, EventBrite, SquareSpace, ZOOM, and Canva. Other Requirements * Excellent written, verbal, and interpersonal communication skills. * Ability to maintain high confidentiality and professionalism with a client focus. * Strong multi-tasking, prioritization, and organization skills. * Attention to detail, research, critical thinking, analytical, and problem-solving skills. * Self-starter, a fast learner who can work independently under limited supervision. * Work well in an interactive team environment. * Working knowledge of database programs. * Working knowledge of Microsoft Office. * Ability to interpret accounting and purchasing policies. * Capacity to build morale and group commitment to objectives. Equal Opportunity Employer / Disability / Veteran Columbia University is committed to the hiring of qualified local residents.

* Job Type: Support Staff - Non-Union * Bargaining Unit: * Regular/Temporary: Temporary * End Date if Temporary: One year from hire date. * Hours Per Week: 20 * Salary Range: $25,200-$25,200 The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. Position Summary The Department of Biological Sciences at Columbia University is hiring a Research Staff Assistant to support the Sella Laboratory. The Sella Lab conducts research that combines mathematical modeling and statistical analyses of genomic data to study questions in population and evolutionary genetics. It is an interdisciplinary and collaborative environment committed to promoting a culture of diversity and inclusion in science. The Research Staff Assistant will report to Dr. William Milligan. The incumbent will use mathematical modeling techniques and analyze comparative genomics data to study mutagenesis in mammals. This is a part-time, temporary role, subject to continuous funding. Responsibilities * Uses high-performance computing to analyze a large comparative genomics dataset. * Assist in designing and developing approaches to investigate mutagenesis with available data. * Assists in the preparation and submission of a manuscript related to the research performed. * Performs related duties & responsibilities as assigned/requested. Minimum Qualifications * A bachelor's degree is required in a scientific discipline. * Minimum one year of experience in a research environment. Preferred Qualifications * Research experience in evolutionary or population genetics. * One or more scientific publications in a field to mutagenesis, evolution, or population genetics. Other Requirements * Excellent written, verbal, and interpersonal communication skills. * Ability to maintain high confidentiality and professionalism. * Strong multi-tasking, prioritization, and organization skills. * Attention to detail, research, critical thinking, analytical and problem-solving skills. * Self-starter, a fast learner who can work independently under limited supervision. * Work well in an interactive team environment. Equal Opportunity Employer / Disability / Veteran Columbia University is committed to the hiring of qualified local residents.

* Job Type: Officer of Administration * Regular/Temporary: Regular * Hours Per Week: 35 * Salary Range: $105,000 - $120,000 The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. Position Summary The Special Assistant to the Dean (SA) manages all aspects of executive support for the Dean of Columbia Law School. Reporting directly to the Dean, and working closely with the Dean's Office team, the SA oversees the planning and management of the Dean's calendar, including on- and off-site meetings and travel. The SA reviews and directs a high volume of correspondence and ensures that tasks are tracked, prioritized, and completed. The SA serves as the primary point of contact on the Dean's behalf, and works closely with the Dean's Office staff-as well as colleagues throughout the Law School and the University-to ensure smooth and efficient operations. Responsibilities * Manages the Dean's highly complex calendar. Schedules appointments and plans travel, exercising sound judgment to assess and prioritize commitments, resolve conflicts, and adapt in response to changing needs. Ensures that the Dean is fully prepared for all meetings, events, and other engagements. Works proactively and engages in long-term planning. Secures space and makes arrangements for technology and facilities support for meetings hosted by the Dean. Books travel for domestic and international business trips, and creates necessary itineraries. Ensures that all arrangements are confirmed and accurate. Interacts with the Dean's guests and contacts in a welcoming and professional manner. * Reviews and tracks all incoming communications, including many that pertain to highly sensitive and/or confidential topics, and uses independent judgment to assess their substance and next steps. Identifies priority communications for the Dean's review; makes recommendations to the Dean for directing inquiries and delegating to senior administrators as appropriate. Drafts email messages, responses, and other correspondence on the Dean's behalf-with grammatical precision and accuracy in tone and style-as directed by the Dean. Keeps close track of tasks and projects, and follows up to ensure that tasks and threads of conversation are brought to an appropriate resolution in a timely manner. * Maintains a coherent database of files, including the Dean's contacts, speeches, remarks, and other relevant information. Answers the Dean's Office phone and reviews messages received in the Dean's Office email inbox in the absence of the Executive Assistant/Office Manager. * Assumes additional responsibilities as needed, including planning and executing certain events that the Dean may host, supporting University-level administrative work in which the Dean may be involved, performing research and/or liaising with the Library to facilitate the Dean's scholarly work, compiling reports or other information to aid in the Dean's decision making, and providing assistance on a variety of personal matters for the Dean. * Prepares materials and coordinates the Dean's schedule as it relates to courses the Dean may teach. This also includes maintaining the Dean's course web page, as well as updating any relevant information on other web pages that relate to her teaching or administrative duties. Minimum Qualifications * Bachelor's degree. A graduate degree, or time spent in a graduate program, is preferred. * Four to six years of direct work experience in an academic, government/non-profit, law firm, or corporate environment, providing high-level administrative support to one or more executives. * Experience working with highly sensitive and confidential matters. * Prior work in a complex, multi-layered, fast-paced, multi-stakeholder environment is especially desirable. * Exceptional written communication skills, including the ability to consistently draft correspondence free of spelling or grammatical errors. * Must be able to type quickly and transpose verbal direction into clear action items and cogent written correspondence. * Experience with editing and proofreading is a plus. * Comprehensive knowledge of Gmail, Google Workspace (Docs, Sheets, Slides), Word, PowerPoint, Excel, Zoom, and other similar applications, and the ability to learn new technology quickly. * Demonstrated ability to manage multiple competing responsibilities at once, be poised under pressure, exercise judgment in prioritizing tasks, and remain calm and focused when faced with urgent issues that may arise. * Superior organizational skills and a commitment to accuracy, organization, and detail orientation. * Ability to work irregular hours, including evenings and weekends, on occasion. * Impeccable judgment and discretion. Articulate, respectful, welcoming, professional, and collegial in an office setting. * Strong interpersonal skills, including the ability to exercise tact and diplomacy, while also being firm and confident. Must have a solution-oriented approach to conflicts. * Commitment to strong performance, high standards of accountability, and openness to feedback. * Commitment to the mission of the Law School, including working with diverse constituencies and fostering an inclusive work environment. Equal Opportunity Employer / Disability / Veteran Columbia University is committed to the hiring of qualified local residents.

* Job Type: Support Staff - Union * Bargaining Unit: 1199 Clerical * Regular/Temporary: Regular * Hours Per Week: 35 * Standard Work Schedule: Monday-Friday: 9 AM-5 PM * Building: Butler Library * Salary Range: $28.32 - $28.32 per hour entry rate ($29.19 - $29.19 per hour minimum rate) The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. Position Summary Columbia University Libraries is currently seeking applicants for the position of Bibliographic Assistant VII in the department of Collections Acquisition & Metadata Services. Columbia University Libraries is a globally-recognized academic research library, serving one of the world's most important centers of research and learning. The Libraries' collection includes resources in more than 450 languages and primary source materials that span over 4,000 years of human thought. The collections include over 15 million volumes, with access to over 7 million online electronic resource titles, nearly 300,000 linear feet of manuscripts and archives, over 150,000 maps, and over 1.2 million graphic and audio-visual materials. Through an extensive global network of library partnerships, Columbia Libraries also facilitates access to collections at academic, research, and public libraries across the country and the world. The Bibliographic Assistant in this position will work mainly with monograph material from countries primarily located in the Mid-East and process the material for discovery in the Libraries catalog. The incumbent will perform all phases of bibliographic editing for monographic materials received from acquisitions departments. Test: Language tests will be given the day of the interview. Responsibilities * Provides original and copy cataloging support for monograph material. * Assigns library locations to newly acquired material. * Identifies new and added volumes of serials and processes according to local practices. * Enters invoices in the Library's local system for payment. * Corresponds with vendors on missing and defective items and invoice errors. * Checks-in materials, adds them to existing holdings, and routes them to appropriate departments. * Pays invoices for continuing resource materials. * Corresponds and interacts with CUL's subject liaisons on matters related to books received in the department. * Opens a high volume of material from several different vendors. * Performs quality control on material received. * Other duties as assigned. Minimum Qualifications * High school diploma and/or its equivalent and one year of related experience required. * Strong knowledge of two Middle East languages - one in the Arabic alphabet. * Ability to quickly learn complex tasks and systems and deploy this knowledge in a dynamic and diverse academic library environment with minimal oversight. * Ability to prioritize and organize work in an effective manner. * Ability to determine the research value and subject discipline of library materials for purposes of cataloging and classification. * Strong computer skills to interact with numerous online vendor platforms and transfer this information to the Library's internal system. * Ability to communicate effectively with internal Libraries' staff and external vendors, producers, and creators. * Ability to interact with a diverse group of colleagues and library users. * Ability to push, pull, and lift up to 40lbs. Preferred Qualifications * Some college preferred. * Previous experience in academic libraries. * Library acquisitions and/or book trade experience desirable. Equal Opportunity Employer / Disability / Veteran Columbia University is committed to the hiring of qualified local residents.

DETAILS The Office of the Senior Vice Chancellor for Legal Affairs and General Counsel ("OGC") at The City University of New York (the "University" or "CUNY") seeks a detail-oriented and professional Confidential Executive Assistant to provide administrative and operational support to certain members of senior leadership within OGC. This pivotal role requires an initiative-taking individual who possesses a strong background in administration, exceptional communication skills, and the ability to handle sensitive information with discretion. The Confidential Executive Assistant will play an important role in supporting the smooth and efficient functioning of OGC, assisting with communications, scheduling, document preparation, and coordination across the University's Central Office and the University's 26 constituent schools and colleges. In addition to the foregoing, the Confidential Executive Assistant shall possess the ability to: + Provide administrative and operational support to certain members of OGC senior leadership, including managing calendars, scheduling meetings, and tracking deadlines. + Prepare, edit, and proofread correspondence, memoranda, and other legal or administrative documents. + Coordinate internal and external communications, including those requiring discretion and confidentiality. + Assist in the organization of meetings, trainings, and events, including preparation of agendas, meeting materials, and minutes. + Maintain organized electronic and paper filing systems consistent with University policies and confidentiality requirements. + Assist with tracking project timelines, monitoring deliverables, and supporting office workflows. + Liaise with staff across the University's Central Office and 26 constituent schools and colleges to support the effective flow of information and ensure timely responses to requests. + Provide administrative coverage and collaborate with other OGC administrative staff to ensure continuity of operations. + Handle sensitive and privileged information with professionalism and discretion. + Perform related duties and special projects as assigned. NOTES: 1. Until further notice, this position is eligible for a hybrid work schedule. 2. This position is excluded from union representation in the collective bargaining unit. QUALIFICATIONS Minimum: Bachelor's degree and six years' related experience required. Preferred: + Exceptional organizational, written and verbal communication, public presentation, interpersonal, and follow-through skills with the ability to prioritize work, manage multiple priorities, and meet deadlines in a time-sensitive office. + Demonstrated proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook, Teams) and remote meeting platforms; ability to learn new systems and adapt to evolving technologies. + Demonstrated judgment, character, and integrity in handling confidential and sensitive information with accuracy, attention to detail, and the utmost professionalism, discretion, and diplomacy, while establishing and maintaining productive working relationships + Experience in a legal, university, corporate, government, or nonprofit setting. + Ability to thrive in a fast-paced environment, effectively working on numerous projects simultaneously. + Proactive and flexible personality with the ability to take initiative, exercise discretion and tact, use sound judgment to give advice, make decisions, and draw valid conclusions. + Diligence, with strong organizational skills and the ability to establish plans, manage a large and varied workload of assignments with conflicting priorities, follow up and complete work by prescribed deadlines. + Ability to produce results as an individual contributor and as a team member by working effectively, collaboratively, and cooperatively with diverse stakeholders, constituents, and University stakeholders of various levels. + Commitment to public service, service excellence, inclusion, equity and professional integrity to manage sensitive work, exercise sound judgment, with ability to thrive in a demanding, multi-faceted, and time sensitive office. CUNY TITLE OVERVIEW Supports a Campus or University Executive as a confidential assistant in a variety of activities and initiatives as a key team member. * Organizes and manages projects involving different areas of the Campus or University community, with responsibility for project outcomes * Represents the Executive's unit in Campus or University-wide activities, including committees, special initiatives, and implementation of new processes or technology * Independently carries out a portfolio of responsibilities under the Executive's purview, such as approvals, student interactions, and monitoring of key activities * Manages communications within and outside the unit related to areas of responsibility * May serve as Manager of a large Executive Office * Performs related duties as assigned. This position is excluded from union representation. CUNY TITLE Higher Education Associate FLSA Exempt COMPENSATION AND BENEFITS The salary range is $109,898 - $118,070 , commensurate with credentials, education, and experience. CUNY is in the process of implementing salary schedule increases. Once implemented, salaries of eligible employees will be adjusted by 3.5% effective 9/1/26, in accordance with the terms of the PSC-CUNY collective bargaining agreement. CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world. HOW TO APPLY For full consideration, submit a cover letter and resume online via CUNY's web-based job system, addressing how your experience and credentials meet the responsibilities and qualifications outlined. The direct link to the job opening from external sources is: *********************************************************************************************************************************************************************************************** Current CUNY employees must apply through CUNYfirst Employee Self Service using their login credentials. After you login, click the Careers tile on the Employee Self Service Menu page to view job openings CLOSING DATE Open until filled. Application review begins on November 14, 2025. JOB SEARCH CATEGORY CUNY Job Posting: Managerial/Professional EQUAL EMPLOYMENT OPPORTUNITY CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer. Job ID 31329 Location Central Office

The Department of Orthopaedics at the University at Buffalo is recruiting a full-time Administrative Assistant . This position provides support to the Chairman, Faculty, and Executive Team of the Department. This role will require an effective communicator who is detail oriented, responsible, dependable, efficient and very organized with the ability to multitask and prioritize at a high level. Office will be located at our administrative building in Cheektowaga, NY. Travel to all locations will be required. Job duties will include, but are not limited to: Manage faculty timecards for Chair approval. Assist with tracking academic performance of faculty for annual review by chair (publications, presentations, invited lectures, book chapters etc.) Monthly reports pulled and documented on spreadsheets; faculty attendance, residents case report logs. Document Grand Rounds attendance weekly in MedHub. Complete Dossiers and submit documents accurately and in a timely manner to Department Chair. Update Mobile Med and check for accuracy weekly. Manage online CME and update when needed. Verify week prior to ensure both residency and fellowship calendars are accurate. Send CME sign-in sheet to Alicia each week. Scheduling/Communication with faculty regarding departmental activities (meetings, annual review with Chair etc.) Work with practice plan HR managing all staff and faculty appointments and reappointments affiliated with The Department of Orthopaedics. Update ECV's in January, April, July and October. Confirm completion with Chair and Training Program Administrator. Provide clerical support, communication emails, mailings, scanning, filing, printing etc. with residency and fellowship interviews, as well as residency graduation activities annually as needed. Assumes other responsibilities as requested. Learn more: Our benefits , where we prioritize your well-being and success to enhance every aspect of your life. Being a part of the University at Buffalo community. University at Buffalo is an affirmative action/equal opportunity employer and, in keeping with our commitment, welcomes all to apply including veterans and individuals with disabilities Minimum Qualifications High School Diploma or equivalent Preferred Qualifications Administrative support in an academic environment Experience in healthcare a plus

Fiscal Year 2024-2025 Position Title Temporary Administrative Support Assistant Classification Title Administrative Assistant I Department Sponsored Projects Services Posting Number R240273 Posting Link ********************************************* Employer Research Foundation Position Type RF Clerical/Technical Job Type Full-Time Appointment Term Salary Grade N.6 Posting Detail Information Position Summary Research & Economic Development is looking for a dynamic team player who will provide general administrative assistance for the research administration team on a temporary basis. Responsibilities vary, but may include: * Responding to inquiries and providing guidance to team members and other departments, maintaining clear and professional communication. * Managing incoming requests via phone and email, providing assistance or redirecting as appropriate to ensure timely and effective support. * Purchasing and travel reimbursement support. * Human resources support, such as collecting necessary paperwork and submitting appointment information to HR. * Preparing documents and reports. * Working within different UB systems, including ShopBlue and Concur. Outstanding Benefits Package Working at UB comes with benefits that exceed salary alone. There are personal rewards including comprehensive health and retirement plan options. We also focus on creating and sustaining a healthy mix of work, personal and academic pursuit - all in an effort to support your work-life effectiveness. We support your growth and development through our career coaching and training department and we qualify as a public service loan forgiveness organization. Learn more about the great benefits the University at Buffalo has to offer. About The University at Buffalo The University at Buffalo (UB) #ubuffalo is one of America's leading public research universities and a flagship of the State University of New York system, recognized for our excellence and our impact. UB is a premier, research-intensive public university dedicated to academic excellence. Our research, creative activity and people positively impact the world. Like the city we call home, UB is distinguished by a culture of resilient optimism, resourceful thinking and pragmatic dreaming that enables us to reach others every day. Visit our website to learn more about the University at Buffalo. As an Equal Opportunity / Affirmative Action employer, the Research Foundation will not discriminate in its employment practices due to an applicant's race, color, religion, sex, sexual orientation, gender identity, national origin and veteran or disability status. Minimum Qualifications * Associate's degree and 3 years of progressive clerical experience. * Experience performing administrative tasks or providing customer service. * Excellent organizational and time management skills, with the ability to juggle multiple requests. * Proficiency in Microsoft Office applications including Word and Excel. * The education and experience requirements described in this standard may be satisfied by an equivalent combination of education and experience. Preferred Qualifications Physical Demands Salary Range $47,000 - $50,000 Additional Salary Information The salary range reflects our good faith and reasonable estimate of the possible compensation at the time of posting, the role and associated responsibilities, and the experience, education, and training of the selected candidate. Work Hours Monday - Friday 37.5 hours per week. Campus As Assigned Posting Alerts Special Instructions Summary Is a background check required for this posting? No Background Check Notification Contact Information Contact's Name Sarah Koss Contact's Pronouns Contact's Title HR & Finance Assistant Contact's Email ****************** Contact's Phone ************ Posting Dates Posted 11/26/2024 Deadline for applicants Open Until Filled Date to be filled References Number of references required 3 Reference Cutoff Date Instructions to Applicant

Join a mission-driven team making a lasting impact at the University at Buffalo! The Administrative Associate in the Office of Planned Giving plays a vital role in advancing UB's goals for private support. This position is more than administrative support - it's an opportunity to contribute directly to donor engagement, long-term relationships, and the success of our advancement efforts. In this role, you will: Partner with advancement officers by preparing donor research, trip briefings, and follow-up materials. Draft and edit donor correspondence, proposals, and stewardship pieces that strengthen relationships. Manage calendars, coordinate logistics, and ensure seamless donor visits and team meetings. Track and report donor activity in advancement systems to support fundraising strategy. Collaborate with colleagues across Advancement on projects and initiatives that move UB forward. Ensure smooth day-to-day operations of the Planned Giving team while handling sensitive information with professionalism. This is an excellent opportunity for a proactive, detail-oriented professional who thrives in a dynamic environment and enjoys balancing independent work with collaborative projects. If you're highly organized, a strong communicator, and eager to contribute to a team shaping UB's future, we encourage you to apply. In University Advancement, we don't just support a university-we help shape the future. Join us in building meaningful connections, fostering generosity, and advancing the mission of New York's premier public university. Division of University Advancement At the University at Buffalo, our Division of University Advancement plays a pivotal role in advancing our mission. With the historic $1 Billion Boldly Buffalo campaign recently concluded in June 2024, where more than 80,000 alumni and donors generously contributed, we're on the cusp of greatness. Our goal? To propel UB into the top 25 of national public research universities within the next decade. As part of our team, you'll build strong connections with alumni and donors worldwide, shaping the future of our institution. Join us and be part of a team that changes the world! Outstanding Benefits Package Working at UB comes with benefits that exceed salary alone. There are personal rewards including comprehensive health and retirement plan options. We also focus on creating and sustaining a healthy mix of work, personal and academic pursuit - all in an effort to support your work-life effectiveness. Visit our benefits website to learn about our benefit packages . About The University at Buffalo The University at Buffalo (UB) #ubuffalo is one of America's leading public research universities and a flagship of the State University of New York system, recognized for our excellence and our impact. UB is a premier, research-intensive public university dedicated to academic excellence. Our research, creative activity and people positively impact the world. Like the city we call home, UB is distinguished by a culture of resilient optimism, resourceful thinking and pragmatic dreaming that enables us to reach others every day. Visit our website to learn more about the University at Buffalo . University at Buffalo is an affirmative action/equal opportunity employer and, in keeping with our commitment, welcomes all to apply including veterans and individuals with disabilities. As an Equal Opportunity / Affirmative Action employer, the Research Foundation will not discriminate in its employment practices due to an applicant's race, color, religion, sex, sexual orientation, gender identity, national origin and veteran or disability status. Minimum Qualifications · Associate's degree or an equivalent combination of education and experience. · Minimum of 4 years' experience working in a dynamic professional office environment. · Excellent interpersonal skills, including the ability to listen and interact effectively with a diverse constituency with good judgement. · Experience with Microsoft Word, Outlook and PowerPoint, along with advanced proficiency in Mi crosoft Excel, including complex spreadsheet management and data reporting. · Exceptional oral and written communication skills, with the ability to draft grammatically correct, polished correspondence, reports, and news summaries. · Strong detail-oriented organizational skills with the ability to manage multiple projects independently while meeting deadlines. · Experience in file management, with the ability to establish and maintain structured systems for easy retrieval of electronic and paper documents. · Ability to work effectively within a collaborative team environment while demonstrating creativity and a solutions-oriented approach. · The ability to understand, facilitate and implement complex scheduling.

Fiscal Year 2025-2026 Position Title Office Assistant 1 (NY HELPS), Counseling Services Classification Title Office Assistant 1 Department Counseling Services Posting Number C250146 Posting Link ********************************************* Employer State Appointment Type Classified Appointment Term Permanent/Contingent Permanent Classified Position Type NY HELPS Temporary Until Salary Grade SG06 Posting Detail Information Position Summary The Division of Student Life is accepting applications for the Office Assistant 1 (NY HELPS) position within Counseling Services. In this role, you will perform office support and clerical functions to support the needs of the unit. As an Office Assistant 1, your responsibilities include: * Serve as the main customer service representative for the office * Greet and schedule clients * Provide information about the unit to callers and visitors, direct inquiries appropriately * Work collaboratively with clinic administrators, mental health providers, graduate-level trainees and student assistants * Perform clerical duties, assist with daily office operations and train student assistants The successful candidate will have computer skills, the ability to think critically to solve problems, and strong communication skills. They are able to handle all information with a high level of confidentiality and can provide helpful and courteous service to students, staff, parents, and other members of the University community. Our team recognizes the advantages diverse perspectives and backgrounds bring to the workplace. We are particularly interested in candidates who share this value and will work to achieve the university's goals of inclusive excellence. About Student Life Student Life is dedicated to creating a student-centered environment that fosters engagement, well-being, and success. Guided by four strategic priorities-student engagement, health and wellness, personalized support, and advancing diversity, equity, inclusion, and justice-we provide transformative experiences that empower students to grow, lead, and thrive. As a member of Student Life, you'll join a team of passionate professionals united by shared values and a commitment to student success. We think big, act boldly, and pursue excellence with purpose. Together, we build inclusive communities, champion discovery, and celebrate the achievements that shape the UB experience. Learn more: * Our benefits, where we prioritize your well-being and success to enhance every aspect of your life. * Being a part of the University at Buffalo community. University at Buffalo is an affirmative action/equal opportunity employer and, in keeping with our commitment, welcomes all to apply including veterans and individuals with disabilities. Departmental Operating Needs Minimum Qualifications There are no minimum qualifications for this position. Preferred Qualifications * Demonstrated strong organizational and communication skills. * 1-2 years of experience in a healthcare office setting. Physical Demands Salary Range $36,232 Additional Salary Information Work Days Weekdays - Monday - Friday Work Hours 8:30 a.m. - 5:00 p.m. (4 days/week) 10:30 a.m. - 7:00 p.m. (1 day/week) Job Type Full-Time Campus South Campus Posting Alerts Special Instructions Summary Additional Information Is a background check required for this posting? Yes Background Check Notification For non-internal applicants: a selected candidate will have to complete and pass a background check prior to appointment. Contact Information Contact's Name Andrea Greenwood Contact's Pronouns Contact's Title Interim director Contact's Email **************** Contact's Phone ************ Posting Dates Posted 11/21/2025 Deadline for Applicants Open Until Filled Date to be Filled 01/15/2026

Research & Economic Development is looking for a dynamic team player who will provide general administrative assistance for the research administration team on a temporary basis. Responsibilities vary, but may include: Responding to inquiries and providing guidance to team members and other departments, maintaining clear and professional communication. Managing incoming requests via phone and email, providing assistance or redirecting as appropriate to ensure timely and effective support. Purchasing and travel reimbursement support. Human resources support, such as collecting necessary paperwork and submitting appointment information to HR. Preparing documents and reports. Working within different UB systems, including ShopBlue and Concur. Outstanding Benefits Package Working at UB comes with benefits that exceed salary alone. There are personal rewards including comprehensive health and retirement plan options. We also focus on creating and sustaining a healthy mix of work, personal and academic pursuit - all in an effort to support your work-life effectiveness. We support your growth and development through our career coaching and training department and we qualify as a public service loan forgiveness organization. Learn more about the great benefits the University at Buffalo has to offer. About The University at Buffalo The University at Buffalo (UB) #ubuffalo is one of America's leading public research universities and a flagship of the State University of New York system, recognized for our excellence and our impact. UB is a premier, research-intensive public university dedicated to academic excellence. Our research, creative activity and people positively impact the world. Like the city we call home, UB is distinguished by a culture of resilient optimism, resourceful thinking and pragmatic dreaming that enables us to reach others every day. Visit our website to learn more about the University at Buffalo . As an Equal Opportunity / Affirmative Action employer, the Research Foundation will not discriminate in its employment practices due to an applicant's race, color, religion, sex, sexual orientation, gender identity, national origin and veteran or disability status. Minimum Qualifications Associate's degree and 3 years of progressive clerical experience. Experience performing administrative tasks or providing customer service. Excellent organizational and time management skills, with the ability to juggle multiple requests. Proficiency in Microsoft Office applications including Word and Excel. The education and experience requirements described in this standard may be satisfied by an equivalent combination of education and experience.

The Aydin Lab in the Department of Molecular Pathobiology at New York University College of Dentistry (New York, NY) seeks a Postdoctoral Scholar who will investigate the underlying mechanisms of intercellular communication and its relationship to human health and disease. The lab uses a combination of physiology, biochemistry, cell biology tools, and molecular and functional imaging techniques. The qualified candidate will also utilize state-of-the-art electron cryo-microscopy (cryo-EM) and computational approaches to study the atomic-scale details of macromolecules. In addition, the candidate will engage in tissue culture experiments, including maintaining cell lines, growing adherent and suspension cells, and working with cell co-culture systems. This position requires excellent communication, high-quality recordkeeping, and the ability to analyze data. The successful individual will earn opportunities to disseminate research with authorship credit. This position will also maintain general lab function and assist with training new lab members. In compliance with NYC's Pay Transparency Act, the annual base salary range for this position is $62,500 to $70,000. New York University considers factors such as (but not limited to) the specific grant funding and the terms of the research grant when extending an offer. We seek a highly motivated researcher who holds a Ph.D. in Biological Sciences or related fields. Strong laboratory and analytical skills, ability to follow protocol, effective written and oral communication, and efficient time management are essential. Experience with tissue and cellular methods, wet bench lab skills including molecular imaging, cell biology and dynamics, molecular biology, and tissue culture and a scientific knowledge or an interest in neurobiology and molecular mechanisms of cell-cell communication are highly desirable.

This position has responsibility for the operation of a major administrative College activity, or difficult administrative and secretarial work in an office with College-wide responsibilities, or in an unusually complex academic department. May perform duties described under the lower title, CUNY Office Assistant (04802). Persons in this position are accountable for rendering quality services in a respectful, courteous and professional manner. In the University's multicultural environment, incumbents provide consistent assistance to everyone. A CUNY Administrative Assistant position will be assigned to either Level 1 or Level 2. A position assigned to Level 1, with wide latitude for the exercise of independent initiative and judgment, performs office or secretarial work in various units, following relevant departmental, College, and University procedures. A position assigned to Level 2, with wide latitude for the exercise of independent initiative and judgment, performs very complex administrative or supervisory work; may work with other College units to complete significant administrative functions (e.g., payroll, facilities, personnel, budget, records, security, etc.). This position is in CUNY's Classified Civil Service. The full specification is available on our web site at ************************************************************************************** **CONTRACT TITLE** CUNY Administrative Assistant **FLSA** Non-exempt **CAMPUS SPECIFIC INFORMATION** ***** OPEN ONLY TO CURRENT CUNY EMPLOYEES WITH PERMANENT STATUS AS CUNY OFFICE ASSISTANT III OR IV OR CUNY ADMINISTRATIVE ASSISTANT ***** New York City College of Technology (City Tech) of the City University of New York (CUNY), a comprehensive college in downtown Brooklyn, invites applications for a CUNY Administrative Assistant in the Mathematics department, which is housed in the School of Arts and Sciences. This position will be in provisional status. Continued employment is contingent upon taking and passing a civil service examination when it is offered by CUNY. The Mathematics Department offers three degree programs: an associate degree program (AS) in Computer Science, a baccalaureate degree program (BS) in Applied Mathematics, and a baccalaureate degree program (BS) in Mathematics Education. In addition to the General Duties, and reporting to the Chair, the Administrative Assistant will: + Serve as department secretary, and provide information to students regarding department, college, and university regulations. + Assist faculty and students with completing forms, locating records, and direct them for further assistance as needed. + Train and supervise student aides. + Assist the Chair to establish task priorities for the department, and help to keep the busy and complex office organized. + Draft routine and complex correspondence for the Chair, help improve and maintain record-keeping systems, and assist with producing statistical reports.With Chair approval, make improvements to Math department forms. + Assist with maintaining budgets, make petty cash purchases, and keep records. + Verify student transcripts, and record grades and grade changes. + Develop new and efficient methods for handling faculty and student files. + Communicate with faculty to maintain lists of required textbooks. + Assist with scheduling special exams for students. + Communicate with the college WebMaster to update information on the department website. + Communicate with staff to collect required paperwork. + Reserve classrooms and equipment as needed by the department faculty. **MINIMUM QUALIFICATIONS** Proof of meeting qualification requirements is needed before the close of a Civil Service Examination filing period. You may be asked to provide proof of meeting these requirements at any time between your application and the close of the filing period. 1. Permanent status as a CUNY Office Assistant at Assignment Level 1 (Pay Level 3) or Assignment Level 2 (Pay Level 4). Candidates who meet the above requirements must also meet requirements 2 and 4 after the close of the filing period. 2. Candidates must take and pass a job-related Civil Service Examination that measures critical competencies for the position. 3. Candidates must undergo a background check, including a fingerprint screening and a verification of their education and work history. 4. Candidates must demonstrate technical competence in using job-related software (e.g., word processing or other). **OTHER QUALIFICATIONS** *** OPEN ONLY TO CURRENT CUNY EMPLOYEES WITH PERMANENT STATUS AS CUNY OFFICE ASSISTANT III OR IV, OR CUNY ADMINISTRATIVE ASSISTANT *** **COMPENSATION** Level 1A: $56,501 Level 1B: $58,307 Level 1C: $60,440 **BENEFITS** CUNY offers a comprehensive benefits package to employees and eligible dependents based on job title and classification. Employees are also offered pension and Tax-Deferred Savings Plans. Part-time employees must meet a weekly or semester work hour criteria to be eligible for health benefits. Health benefits are also extended to retirees who meet the eligibility criteria. **HOW TO APPLY** To apply, go to ************* access the employment page, log in or create a new user account, and search for this vacancy using the Job ID or Title. Select "Apply Now" and provide the requested information. **CLOSING DATE** Open until filled with review of resumes to begin on or after 9/1/2025. **JOB SEARCH CATEGORY** CUNY Job Posting: Support Staff **EQUAL EMPLOYMENT OPPORTUNITY** CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer. Job ID 30856 Location NYC College of Technology

This position has responsibility for the operation of a major administrative College activity, or difficult administrative and secretarial work in an office with College-wide responsibilities, or in an unusually complex academic department. May perform duties described under the lower title, CUNY Office Assistant (04802). Persons in this position are accountable for rendering quality services in a respectful, courteous and professional manner. In the University's multicultural environment, incumbents provide consistent assistance to everyone. A CUNY Administrative Assistant position will be assigned to either Level 1 or Level 2. A position assigned to Level 1, with wide latitude for the exercise of independent initiative and judgment, performs office or secretarial work in various units, following relevant departmental, College, and University procedures. A position assigned to Level 2, with wide latitude for the exercise of independent initiative and judgment, performs very complex administrative or supervisory work; may work with other College units to complete significant administrative functions (e.g., payroll, facilities, personnel, budget, records, security, etc.). This position is in CUNY's Classified Civil Service. The full specification is available on our web site at ************************************************************************************** CONTRACT TITLE CUNY Administrative Assistant FLSA Non-exempt CAMPUS SPECIFIC INFORMATION * OPEN ONLY TO CURRENT CUNY EMPLOYEES WITH PERMANENT STATUS AS CUNY OFFICE ASSISTANT III OR IV OR CUNY ADMINISTRATIVE ASSISTANT * New York City College of Technology (City Tech) of the City University of New York (CUNY), a comprehensive college in downtown Brooklyn, invites applications for a CUNY Administrative Assistant in the Mathematics department, which is housed in the School of Arts and Sciences. This position will be in provisional status. Continued employment is contingent upon taking and passing a civil service examination when it is offered by CUNY. The Mathematics Department offers three degree programs: an associate degree program (AS) in Computer Science, a baccalaureate degree program (BS) in Applied Mathematics, and a baccalaureate degree program (BS) in Mathematics Education. In addition to the General Duties, and reporting to the Chair, the Administrative Assistant will: + Serve as department secretary, and provide information to students regarding department, college, and university regulations. + Assist faculty and students with completing forms, locating records, and direct them for further assistance as needed. + Train and supervise student aides. + Assist the Chair to establish task priorities for the department, and help to keep the busy and complex office organized. + Draft routine and complex correspondence for the Chair, help improve and maintain record-keeping systems, and assist with producing statistical reports.With Chair approval, make improvements to Math department forms. + Assist with maintaining budgets, make petty cash purchases, and keep records. + Verify student transcripts, and record grades and grade changes. + Develop new and efficient methods for handling faculty and student files. + Communicate with faculty to maintain lists of required textbooks. + Assist with scheduling special exams for students. + Communicate with the college WebMaster to update information on the department website. + Communicate with staff to collect required paperwork. + Reserve classrooms and equipment as needed by the department faculty. MINIMUM QUALIFICATIONS Proof of meeting qualification requirements is needed before the close of a Civil Service Examination filing period. You may be asked to provide proof of meeting these requirements at any time between your application and the close of the filing period. 1. Permanent status as a CUNY Office Assistant at Assignment Level 1 (Pay Level 3) or Assignment Level 2 (Pay Level 4). Candidates who meet the above requirements must also meet requirements 2 and 4 after the close of the filing period. 2. Candidates must take and pass a job-related Civil Service Examination that measures critical competencies for the position. 3. Candidates must undergo a background check, including a fingerprint screening and a verification of their education and work history. 4. Candidates must demonstrate technical competence in using job-related software (e.g., word processing or other). OTHER QUALIFICATIONS * OPEN ONLY TO CURRENT CUNY EMPLOYEES WITH PERMANENT STATUS AS CUNY OFFICE ASSISTANT III OR IV, OR CUNY ADMINISTRATIVE ASSISTANT * COMPENSATION Level 1A: $56,501 Level 1B: $58,307 Level 1C: $60,440 BENEFITS CUNY offers a comprehensive benefits package to employees and eligible dependents based on job title and classification. Employees are also offered pension and Tax-Deferred Savings Plans. Part-time employees must meet a weekly or semester work hour criteria to be eligible for health benefits. Health benefits are also extended to retirees who meet the eligibility criteria. HOW TO APPLY To apply, go to ************* access the employment page, log in or create a new user account, and search for this vacancy using the Job ID or Title. Select "Apply Now" and provide the requested information. CLOSING DATE Open until filled with review of resumes to begin on or after 9/1/2025. JOB SEARCH CATEGORY CUNY Job Posting: Support Staff EQUAL EMPLOYMENT OPPORTUNITY CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer. Job ID 30856 Location NYC College of Technology

Vacancy #: WF240370 and WF250063 Apply by: December 16, 2025 Title: Plant Utilities Assistant (NY HELPS) Salary: $42,641 Grade: SG-9 (CSEA) Hours: WF240370: 11pm-7am Sun-Thurs (pass days Fri / Sat) - training to be completed M-F 7am-3pm (Downtown) WF250063: 3pm-11:30pm Mon-Fri (pass days Sat / Sun) - training to be completed M-F 7am-3pm (Uptown) Duration: Contingent Permanent Requirements: This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS). For the duration of the NY HELPS Program, this title maybe filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified. NON-COMPETITIVE MINIMUM QUALIFICATIONS (NY HELPS): Either 1. Graduate of heating, HVAC, ventilation, air conditioning, and refrigeration apprenticeship program from the U.S. Air Force; Or 2. Must have been an enlisted machinery technician (MK) with the U.S. Coast Guard OR possession of a certificate as a Marine Engineer issued by the U.S. Coast Guard; Or 3. Must have been an enlisted power generation equipment repairer with the U.S. Army; Or 4. Must have been an enlisted gas turbine systems technician, submarine nuclear propulsion plant operator reactor control, utilities man, machinist mate, or engineman with the U.S. Navy; Or 5. Must have a Merchant Mariner's Document (MMD) and have been a qualified member of the engine department (QMED) as an oiler, fireman/water tender, refrigerating engineer or engineman with the U.S. Merchant Marine; Or 6. Completion of a New York State Department of Labor registered apprenticeship program for stationary engineers, plant maintenance (plumber/steamfitter), HVAC Mechanic or plant maintenance (refrigeration/AC) (See Note #1); Or 7. Possession of a High-Pressure Boiler Operating Engineer License or Stationary Engineer License; Or 8. A bachelor's degree in Facilities Engineering, Mechanical Engineering, Electrical Engineering, or Marine Engineering; Or 9. An associate's degree in HVAC; Or 10. One year of full-time hands on experience in the maintenance and operation of commercial, industrial, institutional facility, computer applications of digital energy platforms and building analytics and/or performing diagnosis, repair of HVAC systems or boilers or auxiliary equipment; Or 11. One year of full-time hands on experience in a residential setting performing diagnosis, operation, maintenance repair of HVAC systems or boilers or auxiliary equipment; Or 12. Completion of an HVAC certificate or diploma from a BOCES program (440 hours) OR completion of an approved certificate in HVAC, electrical, refrigeration, boiler operations and maintenance, or plumbing from an accredited technical school or technology college (See Note #2); Note #1: Information regarding qualifying New York State Department of Labor recognized apprenticeship programs can be found here: ************************************************* Note # 2: Certification programs must be accredited by the Accrediting Commission of Career Schools and Colleges (ACCSC) or recognized by the New York State Education Department Bureau of Proprietary School Supervision (BPSS). Information on ACCSC accredited programs can be found here: ********************* [(External Link)] . Information on BPSS recognized proprietary schools can be found here: *************************************************************************** COMPETITIVE MINIMUM QUALIFICATIONS (NON-NY HELPS): Candidates must have a reachable score on the University at Albany Plant Utilities Assistant Exam List OR Be a current NYS employee and have a current permanent appointment with 1 year of service as a Plant Utilities Assistant, or in a title eligible to transfer to Plant Utilities Assistant OR Be a former NYS employee eligible for reinstatement to the title of Plant Utilities Assistant May be filled from a mandatory reemployment list if one is in effect at the time of appointment. Any applications received that do not meet the above requirements as described will be deemed unqualified. PREFERRED QUALIFICATIONS: Operational needs: Valid NYS Driver's License required Candidates are expected to be qualified to use negative pressure respirators Additional Information: The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, or Clery Act, mandates that all Title IV institutions, without exception, prepare, publish and distribute an Annual Security Report. This report consists of two basic parts: disclosure of the University's crime statistics for the past three years; and disclosures regarding the University's current campus security policies. The University at Albany's Annual Security Report is available in portable document format [PDF] by clicking this link ********************************** Pursuant to NYS Labor Law 194-A, no State entity, as defined by the Law, is permitted to rely on, orally or in writing seek, request, or require in any form, that an applicant for employment provide his or her current wage, or salary history as a condition to be interviewed, or as a condition of continuing to be considered for an offer of employment until such time as the applicant is extended a conditional offer of employment with compensation, and for the purpose of verifying information, may such requests be made. If such information has been requested from you before such time, please contact the Office of Employee Relations at ************** or via email at ***************. THE UNIVERSITY AT ALBANY IS AN EO/AA/IRCA/ADA EMPLOYER Application Instructions: Applicants must submit the below documents through the online application process. Accommodations can be provided to applicants who need assistance applying online. * Classified Employment Application Form * Employment and Experience Form * Optional: Resume and/or cover letter may be uploaded as an additional document. Please note that the application and employment forms must still be completed in their entirety. Note: The required forms are included in the online application process, which will be found after clicking "apply now" See the FAQ for using our online system. Please contact us if you need assistance applying through this website. Returning Applicants - Login to your UAlbany Careers Account to check your completed application.