Office Administrator jobs at Syracuse University

* Job Type: Officer of Administration * Bargaining Unit: * Regular/Temporary: Regular * End Date if Temporary: * Hours Per Week: 35 * Standard Work Schedule: * Building: * Salary Range: 104,000-114,000 The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. Position Summary Reporting to the Associate Director (AD) and is responsible for the day-to-day administration of a large, active research division. Serves as the primary liaison between the PIs and LDEO Administration, and coordinates with Climate School and Morningside administrative offices as needed. Supervises Administrative Coordinator and/or Administrative Assistant to accomplish the following duties and responsibilities. Responsibilities Financial Management: * Responsible for developing and updating the division budget on an ongoing basis using best available information from PIs. Responsible for processing expenditure corrections & other adjustments when PIs identify inaccuracies in quarterly financial statements. * Budget Development: Develops Divisional fiscal year budget and submits to Finance Office according to the annual budget calendar. Works with PIs to determine anticipated expenditures for existing projects and to develop proxy budgets. * Budget Monitoring: Monitors financial activity in ARC monthly. Identifies errors and alerts PI. Provides updates to Finance Office at least quarterly to incorporate new information. Conducts a detailed review of anticipated year-end expenditures at the end of Q2 for a meeting with the Directorate. Monitors PI institutional projects in ARC monthly. * Salary Budgeting: Works with PIs to plan/identify/approve salary assignments and enter that data into PAC for approval and processing. Identify and notify AD of gaps in funding/bridge funding request and assist in finding solutions/moving these requests forward. * Audits: Works with PIs, Division AD, and Directorate on projects/expenses flagged for audit. Sponsored Research (Administration and Finance) * Pre-award: Interprets proposal announcements, coordinates budget & proposal preparation, and works with Office of Research to submit proposals on time. * Post-award: Responsible for ensuring project compliance with University policies & sponsor terms and conditions. Monitors financial statements monthly. Designs/develops/maintains internal spreadsheets for tracking and monitoring of all Sponsored and non-Sponsored Research reports, including subawards. Works with SPF on project reconciliation, confirms annual expenses, and final sponsored project closeouts. Manages/tracks subaward invoicing. Serves as coordinator for annual effort reporting certification. * Project Management: Responsible for assigning salaries to projects and keeping payroll suspense at or near zero each month. Informs PIs and AD of administrative problems and/or conflicts. Human Resources : * Coordinates the annual performance review process within the Division. Works with HR, Division AD, and the Directorate on recruitment, promotion, retention, and termination. Advises AD and PIs on type of appointment, leaves of absence, and salary/grade level where required and aids in drafting memos/confirming funding sources. Planning and Development: * Advises AD on division planning. Works with the AD and others to support Division, Observatory, and University initiatives. Assists AD with the management of division discretionary accounts and other division resources. Organizes divisional meetings/gatherings. Space Management: * Coordinates capital projects with AD, Facilities and PIs. Coordinates maintenance of departmental office equipment and public rooms. Coordinates and completes the Columbia University Space Inventory. Maintains/plans office space for division members. Supervises small (1 to 3) administrative support staff. Performs other duties as assigned. Minimum Qualifications Bachelor's degree or equivalent experience required and three to five years' experience in financial administration, budget preparation and management related to the performance of federal contracts and grants; strong communication and interpersonal skills required. Advanced degree (MPA, MBA) preferred. Familiarity with standard office software required; should have advanced proficiency in Microsoft Excel. High level of confidentiality is essential. Preferred Qualifications * Type preferred qualifications Other Requirements * Type other requirements and/or special indicators if CUIMC Equal Opportunity Employer / Disability / Veteran Columbia University is committed to the hiring of qualified local residents.

* Job Type: Support Staff - Union * Bargaining Unit: SSA * Regular/Temporary: Regular * End Date if Temporary: * Hours Per Week: 35 * Standard Work Schedule: * Building: * Salary Range: $31.24-$31.24/ Hour The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. Position Summary The Administrative Clerk is part of a team that delivers exceptional patient experience through excellent customer service, empathy and patience. Responsibilities The Administrative Clerk is responsible for * Responding to patient inquiries and collections including pre-payments over the phone, posting payments and reconciling financial data on the computer, running and reviewing daily clinic reports. * Maintain confidentiality of sensitive information. * Actively manage scheduling requests work queues, in-basket messages, and schedule adjustments to ensure timely completion or resolution of referral requests. * Assist with the management of clinic schedules to include template schedule build and modifications, as needed Takes ownership for resolving scheduling conflicts and communicates with management team and care providers to resolve scheduling issues. * Ensures "warm transfer" of calls/inquiries are routed to the correct party for resolution. * Escalates cases as appropriate. Fill/maximize empty chairs within a 48-hour outlook Provide suggestions and recommendations to improve workflow, communication and overall protocols in an effort to better serve the needs of the patients and department. * Communicates insurance participation, financial responsibility (if applicable) and time of service policy to patient population. * Maintains knowledge of insurance requirements. Performs real-time insurance verification and interprets responses. Informs patient of insurance requirements for services provided. * Escalates cases for resolution as appropriate. Helps identify and document trends. * Escalate issues to supervisor. Patient reception, registration, and inquiries, verifying insurance eligibility when applicable. * Ensure all clinical care has been approved by day's end. Collect payments and issue receipts. Entering and verifying patient demographic information, and financial data on computer. * Run and review daily clinical reports for managing of patient accounts. Under the direction of the Director of Operations, complete various reports Complete patient's reimbursement insurance forms. Perform other related duties as assigned Minimum Qualifications * Two years of college or completion of secretarial school or equivalent business experience plus a minimum of two or three years of related experience. Preferred Qualifications * Bilingual - English and Spanish Two years of college or completion of secretarial school or equivalent business experience plus a minimum of two or three years of related experience. * Bachelor's degree desirable Other Requirements * Minimum of 2 years of private practice, dental office experience or equivalent. * Payment handling experience and 2 years' experience with computer input. * Knowledge of clinic computerized scheduling/chart/billing system. * Employee must abide by "Principles of Behavior." * Employee must be extremely personable and possess excellent communication skills. * Employee must also exhibit strong follow-through, establish and maintain effective working relationships with staff, students, and faculty, and maintain confidentiality of protected health and sensitive information. Equal Opportunity Employer / Disability / Veteran Columbia University is committed to the hiring of qualified local residents.

* Job Type: Officer of Administration * Regular/Temporary: Regular * Hours Per Week: 35 * Salary Range: $70,000 - $73,000 The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. Position Summary Columbia University Benefits proudly supports a community of over 18,000 benefit-eligible employees, retirees, and eligible dependents by offering a comprehensive health and wellness suite that promotes health, well-being, educational opportunities, and long-term financial security for retirement. Reporting to the Assistant Director of Leave Management and working closely with all members of the Leave Management Office (LMO), the coordinator responds to inquiries and processes all aspects of benefits, employee leaves, workplace accommodations, and related programs to ensure compliance with university policies and federal and state leave regulations while providing expert guidance and excellent customer service to employees, managers, and human resources professionals. Responsibilities * Ensure timely intake of requests for leaves and workplace accommodations and strive to provide a resolution within 72 hours. Take prompt action to address and resolve inquiries or requests raised by employees. Engage in direct communication with employees. When necessary, escalate issues to the relevant team members or other appropriate individuals. * Assume responsibility for reviewing and responding to all inquiries related to leaves coming from employees, managers, departments, and vendors. * Conduct comprehensive research to resolve escalated issues internally or in coordination with the LMO team and outside vendors. * Review all incoming mail, and coordinate all vendor requests. Coordinate with payroll and local schools/departments to manage the overpayment process. * Support metrics reporting and trend analysis. Ensure Data Integrity and offer process improvement recommendations. Generate and present metric reports regularly to analyze disability leave and Workers' Compensation data and trends. * Work with the LMO Team to ensure program policies, procedures, and established administrative practices are followed to guarantee compliance. * Create and maintain complete and accurate records in hard copy and digitally as applicable. * Monitor and track critical dates in the leave cycle and communicate with the employee and manager/department HR as appropriate. Work with employees and managers to ensure proper timekeeping and the calculation of salary continuation, wages, or other employment records. * Maintain program databases and systems. Responsible for the documentation and updating of all processes. * Draft and maintain regular communications with stakeholders, including sending required notices, forms, and letters. * Secure and provide analysis of information, including medical documentation about employees' eligibility status, medical condition(s), occupational or employer requirements, and statutory regulations, to accurately determine eligibility for leave. * Participate in delivering leave-related training to employees, managers, department administrators, and human resources professionals. * Ensure federal and state compliance with all leaves, including certification of FMLA leaves, by maintaining current knowledge of leave laws and regulations. * Assist with other area assignments periodically to foster ongoing growth, development, and depth of knowledge. * Assist in preparing and submitting the annual OSHA and DOL reporting. * Other duties as assigned. Minimum Qualifications * Bachelor's degree and/or equivalent experience and two years of professional experience. Preferred Qualifications * Knowledge of federal and state leave-related regulations, including FMLA, ADAAA (including the interactive process), and HIPAA. * General understanding of employee benefits as they relate to leaves of absence, including FMLA, Paid Family Leave, Short/Long Term Disability, Workers' Compensation, COBRA, etc., * Working knowledge of PeopleSoft or comparable enterprise HRIS platforms. Other Requirements * Excellent proficiency with Microsoft Office programs and databases. * Excellent written, verbal, and interpersonal communication skills. * Ability to maintain high confidentiality and professionalism with a client focus. * Strong multi-tasking, prioritization, and organization skills. * Attention to detail, research, critical thinking, analytical and problem-solving skills. * Self-starter, a fast learner who can work independently under limited supervision. * Work well in an interactive team environment. Equal Opportunity Employer / Disability / Veteran Columbia University is committed to the hiring of qualified local residents.

* Job Type: Support Staff - Union * Bargaining Unit: Local 2110 * Regular/Temporary: Regular * Salary Range: $61,765 - $67,000 The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. Position Summary The Center on Global Energy Policy (CGEP) seeks a proactive and professional Administrative Coordinator to maintain a consistent front-desk presence and represent CGEP to internal and external visitors. Under the supervision of the Senior Administrative Manager, the Administrative Coordinator will also assist with additional responsibilities and provide administrative support to the Founding Director.. The Administrative Coordinator is a resource for the Center's daily operations, managing basic tech support, coordinating mail and deliveries, arranging catering for meetings, and overseeing general office management to ensure a smooth and professional environment. This is a full-time, in-person role based in New York City and requires on-site presence at the Center five days per week. Responsibilities Responsibilities include, but are not limited to, the following: Front Desk and Office Management * Serve as the first point of contact for visitors, staff, and callers to the Center; maintain a welcoming and professional front office environment * Coordinate office maintenance and technology support, escalating issues to IT or facilities as needed * Arrange catering for meetings and events; assist with room setup and logistics * Monitor shared spaces to ensure functionality and readiness for guests * Oversees space management, including but not limited to logistics, and interfacing with CUIT, security, and facilities. Administrative Support for Founding Director's Office * Provide backup scheduling support for the Founding Director, including calendar coordination and meeting logistics. * Support travel planning, expense reconciliation, and contact management * Maintain confidentiality and discretion while supporting high-level engagements. * Responsible for shared inbox, including answering and assigning incoming inquiries and creating tasks accordingly in CGEP's project/task management system. * Maintain up-to-date contact database for Director's Office, ensure accuracy of information Minimum Qualifications * Bachelor's degree or equivalent in education and experience, up to two years of related experience. * Strong computer skills and proficiency in Microsoft Office and G-Suite. * Strong interpersonal skills, with the ability to foster a welcoming and inclusive office environment * A commitment to customer service and a can-do attitude * Flexible, positive, and solution-oriented approach to work and workplace relationships * Some night and weekend availability is preferred Equal Opportunity Employer / Disability / Veteran Columbia University is committed to the hiring of qualified local residents.

* Job Type: Support Staff - Union * Bargaining Unit: Local 2110 * Regular/Temporary: Regular * Hours Per Week: 35 * Standard Work Schedule: 9 am - 5 pm * Building: Lewisohn Hall * Salary Range: $59,000 - $62,000 The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. Position Summary Ensures various levels of administrative support are provided to the Dean of Students (DOS) Office. The incumbent will ensure the execution of all tasks necessary for the effective delivery of DOS services. The incumbent will serve as the first point of contact for students visiting the DOS offices or who reach out via phone or email. The incumbent will also ensure proper processing of a range of essential functions, including but not limited to corrective, academic actions, major declarations, incomplete/deferred exams and graduation clearance. Through collaboration with both the director and the broader operations and information systems team, the incumbent will identify, test, and execute projects that drive continuous improvement and operational excellence across the entire student service portfolio. The incumbent will also support the Dean of Students directly with scheduling and other administrative tasks. Responsibilities Act as the first point of contact for visitors to the DOS office, providing welcoming, supportive, and responsive environments for students and others who arrive at the front desk of the DOS office. Respond to incoming calls and emails to shared DOS inboxes in a timely, courteous, and helpful manner. Assist with coverage of other operations front desks, including the Academic Resource Center and Admissions Office. Assist with Educational Financing incoming calls and emails. Execute administrative processes related to onboarding new students. including but not limited to: * Assign academic advisors and provide students with registration appointments. * Collect and distribute student IDs. * Collaborate with Academic Advisors on the delivery of Academic Planning Sessions for newly admitted students, including creation, editing, and virtual hosting of these events. * Manages all logistics related to scheduling and proctoring the four placement exams given at the School of General Studies: Math Part I, Math Part II, Quantitative Reasoning, and Chemistry; schedules any rooms required for hosting exams and entry of all exam scores into appropriate information systems. * Serve as the primary contact for vendor orders and billing for DOS-related events, scheduling regular supply deliveries, managing ad hoc supply and catering requests, and reconciling billings and receipts for these purchases. * Primary responsibility for timely administrative processing of registration and enrollment-related requests, including registration adjustments, withdrawal submissions, and reenrollment requests via the Salesforce platform and via the SIS mainframe. Review student and advisor system requests for overdue, incorrect, or incomplete submissions and correct as needed. * Work closely with the Director to secure successful outcomes for students granted incomplete grades, including scheduling incomplete exams, securing testing materials, proctoring exams, and communicating with professors. * Documentation: Create and maintain excellent documentation in support of the proper execution and ongoing training on internal policies and procedures. Meticulously update project documentation, project management information system as well as student database applications. * Change Management: Continuously identify, evaluate and execute positive operational improvements adhering to established procedures to mitigate risks. Examples include the creation of new or improved reports in Salesforce. * Assist Director with record-keeping tasks related to academic performance including academic review scheduling, academic/disciplinary checks, and processing of Phi Beta Kappa and Honor Society awards. * Support the Dean of Students with interdepartmental calendar management, room scheduling, event planning, purchasing related to meetings and events, student issues, and travel arrangements. * Other duties as assigned. Minimum Qualifications * High school or the equivalent is required. Receptionist, data entry, and PC experience required. Some college preferred. Three years of related experience required. * Ability to handle a variety of simultaneous activities, attention to detail, and ability to follow through are a must. * Ability to learn, understand, and utilize various technological applications. * Good interpersonal, organizational, and communication skills required. * Familiarity with Columbia University's Student Information System (SIS) and the policies of the School of General Studies is highly desirable Equal Opportunity Employer / Disability / Veteran Columbia University is committed to the hiring of qualified local residents.

Arts & Science is seeking a dynamic Program Administrator, Academic Support & Learning Center to join the College of Arts & Science's Student Success team. This individual is responsible for supporting both the University Learning Center (ULC) and CAS Cornerstone initiatives within the College of Arts & Science and greater New York University Community. Through ULC and Cornerstone, the Program Administrator will provide support to ULC operations and outreach and will oversee the process of tracking outcomes and assessing impact of both ULC and CAS Cornerstone initiatives. The Program Administrator will ensure all initiatives, events, and program components are in place to drive student success as well as enhancing the University's retention and graduation goals by supporting students throughout the academic life cycle while promoting a philosophy of effortful learning, collaborative learning, and peer-led development. The position will also develop, support, and enhance program logistics, assessment, and continuous improvement of initiatives. Qualifications Required Education:Bachelor's Degree Liberal Arts or Higher Education.Preferred Education:Master's Degree Higher Education, Student Affairs, or related area.Required Experience:3+ years Professional level experience in academic advisement, student success, program administration, student affairs.Preferred Experience:5+ years Experience working with mentorship and leadership development programs.Required Skills, Knowledge and Abilities:Proven ability to execute programs at a high level, successfully manage details independently and work within predetermined timelines. Ability to work within complex organizations to achieve outcomes; excellent interpersonal skills, including the demonstrated ability to develop effective relationships and communicate with multifaceted populations and stakeholders. Excellent presentation, written, and oral communication skills; Ability to work effectively to a wide range of audiences including students and their families, alumni, advisors, faculty, and administrators.Preferred Skills, Knowledge and Abilities:Broad understanding of student services (academic and co-curricular) in a higher education setting; Experience developing and executing interventions for students that address curricular, career, and/or social barriers to student success and engagement; General knowledge of the range of student development and learning research; An understanding of promising practices in one or more of the following areas: student success and retention, student engagement, collaborative learning, student learning development, behavioral science, and community and belonging in order positively affect key goals and outcomes. Additional Information In compliance with NYC's Pay Transparency Act, the annual base salary range for this position is USD $70,000.00 to USD $75,000.00. New York University considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, education/training, key skills, internal peer equity, as well as, market and organizational considerations when extending an offer. This pay range represents base pay only and excludes any additional items such as incentives, bonuses, clinical compensation, or other items. NYU aims to be among the greenest urban campuses in the country and carbon neutral by 2040. Learn more at nyu.edu/nyugreen.NYU is an Equal Opportunity Employer and is committed to a policy of equal treatment and opportunity in every aspect of its recruitment and hiring process without regard to age, alienage, caregiver status, childbirth, citizenship status, color, creed, disability, domestic violence victim status, ethnicity, familial status, gender and/or gender identity or expression, marital status, military status, national origin, parental status, partnership status, predisposing genetic characteristics, pregnancy, race, religion, reproductive health decision making, sex, sexual orientation, unemployment status, veteran status, or any other legally protected basis. All interested persons are encouraged to apply at all levels.

Arts & Science is seeking a dynamic Program Administrator, First Year Experience to join the College of Arts & Science's Student Success team. This individual supports the Associate Director, First and Second Year Experience in developing and implementing programs that engage first-year students from the point of acceptance through the end of their first year, with a focus on preparing them for a smooth transition into the second year. In this role, the Program Administrator assists with the coordination of the College Leader program, including helping with the recruitment, hiring, training, and day-to-day support of 40 student leaders who serve as mentors, instructors, and orientation leaders. Working closely with campus partners, this position helps deliver inclusive, equity-driven programs that foster belonging, engagement, and academic success. The Program Administrator also contributes to program assessment and data collection to inform ongoing improvements. By helping connect students to resources, supporting engagement opportunities, and addressing early challenges, this role plays an important part in strengthening student retention, persistence and graduation rates, key strategic goals of both CAS and the University-writ large. Qualifications Required Education:Bachelor's DegreePreferred Education:Master's Degree Higher Education, Student Affairs, or related area.Required Experience:3+ years Professional level experience in first-year experience, orientation or student leadership programming, event planning, student affairs, mentorship programming, student training with a specialization in first-year experience.Preferred Experience:3+ years Professional level experience in first-year experience, orientation or student leadership programming, event planning, student affairs, mentorship programming, student training with a specialization in first-year experience.Required Skills, Knowledge and Abilities:Proven ability to execute programs at a high level, successfully manage details independently and work within predetermined timelines. Ability to work within complex organizations to achieve outcomes; excellent interpersonal skills, including the demonstrated ability to develop effective relationships and communicate with multifaceted populations and stakeholders. Excellent presentation, written, and oral communication skills; Ability to work effectively to a wide range of audiences.Preferred Skills, Knowledge and Abilities:Broad understanding of student services (academic and co-curricular) in a higher education setting; Experience developing and executing interventions for students that address curricular, career, and/or social barriers to student success and engagement; General knowledge of the range of student development and retention theories; An understanding of promising practices in one or more of the following areas: student success and retention, student engagement, peer-to-peer, alumni, and faculty mentorship, student transition and development, behavioral science, and community and belonging in order positively affect key goals and outcomes. Additional Information In compliance with NYC's Pay Transparency Act, the annual base salary range for this position is USD $70,000.00 to USD $75,000.00. New York University considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, education/training, key skills, internal peer equity, as well as, market and organizational considerations when extending an offer. This pay range represents base pay only and excludes any additional items such as incentives, bonuses, clinical compensation, or other items. NYU aims to be among the greenest urban campuses in the country and carbon neutral by 2040. Learn more at nyu.edu/nyugreen.NYU is an Equal Opportunity Employer and is committed to a policy of equal treatment and opportunity in every aspect of its recruitment and hiring process without regard to age, alienage, caregiver status, childbirth, citizenship status, color, creed, disability, domestic violence victim status, ethnicity, familial status, gender and/or gender identity or expression, marital status, military status, national origin, parental status, partnership status, predisposing genetic characteristics, pregnancy, race, religion, reproductive health decision making, sex, sexual orientation, unemployment status, veteran status, or any other legally protected basis. All interested persons are encouraged to apply at all levels.

Arts & Science is seeking a talented Undergraduate Program Administrator to join the Department of Psychology. This individual will serve as a department administrator for all undergraduate programs and faculty. Advise prospective and current undergraduate students on requirements, curriculum planning, course scheduling, and registration. Manage student records and maintain a database of undergraduate student advisement. Manage undergraduate course scheduling process. Provide administration of departmental awards and support assessments for curricular development. Work with the Director of Undergraduate Studies on student concerns, tracking of academic program progress, probation, addressing faculty concerns, transfer students, course evaluations, etc. Display a comprehensive knowledge of the undergraduate/graduate departmental offerings and policies. Assist with planning and implementation of student programming and events. Provide coverage and additional support for graduate programs (Masters and Doctoral), as needed. Assist with the prioritization of office activities and delegate to and monitor work of student/casual employees. Monitor moderately complex budgets for program events and initiatives. Qualifications Required Education:Bachelor's DegreePreferred Education:Master's DegreeRequired Experience:2+ years Relevant experience or equivalent combination. Must include experience with overseeing program activities and managing budgets.Required Skills, Knowledge and Abilities:Ability to provide advice, problem solve, and interact with individuals at all levels. Capacity to maintain an excellent customer service orientation in a highly transactional environment. Excellent interpersonal, organizational, written and verbal communication skills, with attention to detail. Familiarity with Microsoft Word processing, Excel spreadsheet and database management skills (e.g. extracting reports, aggregating data, assessing accuracy using NYU tools and exporting to MS Office.) Preferred Skills, Knowledge and Abilities:Proficiency with intermediate-level Microsoft Office. Event planning. Good writing and proofreading skills. Additional Information In compliance with NYC's Pay Transparency Act, the annual base salary range for this position is USD $70,000 to USD $75,000. New York University considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, education/training, key skills, internal peer equity, as well as, market and organizational considerations when extending an offer. This pay range represents base pay only and excludes any additional items such as incentives, bonuses, clinical compensation, or other items. NYU aims to be among the greenest urban campuses in the country and carbon neutral by 2040. Learn more at nyu.edu/nyugreen.NYU is an Equal Opportunity Employer and is committed to a policy of equal treatment and opportunity in every aspect of its recruitment and hiring process without regard to age, alienage, caregiver status, childbirth, citizenship status, color, creed, disability, domestic violence victim status, ethnicity, familial status, gender and/or gender identity or expression, marital status, military status, national origin, parental status, partnership status, predisposing genetic characteristics, pregnancy, race, religion, reproductive health decision making, sex, sexual orientation, unemployment status, veteran status, or any other legally protected basis. All interested persons are encouraged to apply at all levels.

All Job Postings will close at 12:01a.m. CST (1:01a.m. EST) on the specified Closing Date (if designated).If you close the browser or exit your application prior to submitting, the application progress will be saved as a draft. You will be able to access and complete the application through “My Draft Applications” located on your Candidate Home page.Job Posting Title:Office CoordinatorPosition Type:Professional / UnclassifiedDepartment:LSUAM AA - Provost's Engagement & Planning (Emily Hatfield (00045077)) Work Location:0135A Thomas D. Boyd HallPay Grade:Professional Hourly: The Office Coordinator supports the mission and function of the full range of Faculty Senate and faculty governance at the LSU A&M campus. This includes but is not limited to event planning, meeting facilitation, website and email management, procurement, budgetary tasks, and other special projects. The Office Coordinator functionally reports to the Director of Engagement and Planning for the Executive Vice President & Provost, and this position's daily work is supervised by the Faculty Senate President. The Faculty Senate is the representative governing body of the faculty. In addition, the Coordinator assists with special projects and assignments for the Office of Academic Affairs, focusing on faculty-related events, priorities, and needs. Occasional travel to Faculty Senate-sponsored events may be required. Job Responsibilities: Faculty Senate meeting facilitation, including (25%): Schedule, organize, and facilitate Faculty Senate meetings and other faculty Senate events. Operate video and audio recording equipment during Faculty Senate events and confirm location reservations. Coordinate meetings among different faculty governance and administration groups, Faculty Senate-sponsored seminars and workshops, and training sessions for faculty members. Maintain working knowledge of public meeting laws, Faculty Senate constitution, bylaws, and Robert's Rules of Order. Draft PowerPoint presentation for Faculty Senate meetings for the Faculty Senate President. Plan and facilitate special event(s) for the Faculty Senate (lectures, panels, etc.). Assistance to the Faculty Senate President and Executive Committee, including (25%): Maintain Faculty Senate mission, constitution, and bylaws, resolutions, operating procedures, and other governing documents. Facilitation of special projects for Faculty Senate, such as surveying faculty opinions and preparing data reports. Facilitation of special projects and tasks for Faculty Senate President, including scheduling meeting appointments, booking travel, and reconciling expenses. Research topics relevant to Faculty Senate discussions and prepare informational reports and briefings. Plan special events for the Faculty Senate, such as speakers and New Chair Orientation. Maintain list of Faculty Senators and Faculty Senate Committees, including committee descriptions and meeting schedules. Assist the chairs of committees with scheduling meetings and booking meeting locations. Send reminders to them to get agenda prior to posting deadline for public meeting law purposes, and ensure the site has updated copies of their minutes. Other duties as assigned. Special projects/assignments for the Office of Academic Affairs, focusing on faculty-related events/priorities/needs (25%): Assist with special events for the Office of Academic Affairs, as needed. Develop and maintain websites for the Office of Academic Affairs, including, but not limited to: External Awards and Recognition Learning & Teaching Collaborative Summer School (Strategize Your Summer) Communications (15%): Post agendas for meetings on the website no later than 24 hours prior to the meeting start time. Ensure that paper copies are also posted within this time frame. Catalog meeting recordings and presentations, ensure accessibility, accurate captions, and archival on the Faculty Senate website and university archives. Update general meeting schedule, news and events, announcements, and other operational documents. Provide links to university resources for faculty, such as FAQs and policies. Maintain the Faculty Senate website to ensure compliance with university policy and branding. Maintain knowledge of broadcast e-mail policy and send communications as authorized by the Faculty Senate President. Manage internal communications with Faculty senators and maintain updated distribution lists. Routine office tasks, including (10%): Procurement of office supplies and equipment, as well as the management of inventory. Expense report submissions and supplier invoice payments for Faculty Senate events, supplies, and other expenses. Additional Requirements: FERPA - As with all LSU employees, due to this position title and/or responsibilities, this position has an obligation to assist students in the acquisition of necessary services. Should a student appear in need of or seek assistance with issues of an emotional, behavioral, or mental health related matter they should be referred to the proper service within the Student Health Center. In situations where the student creates an impression that they are a danger to themselves or others, the advisor should immediately contact the Care Team, the Dean of Students or the appropriate law enforcement agency. The employee outside of those rights contained within FERPA should create no impression of client or patient confidentiality. Minimum Qualifications: Bachelor's degree LSU values skills, experience, and expertise. Candidates who have relevant experience in key job responsibilities are encouraged to apply- a degree is not required as long as the candidate meets the required years of experience specified in the . Preferred Qualifications: Bachelor's degree with 3+ years of experience. Additional Job Description:Special Instructions:Please provide a cover letter, resume, and (3) professional references, including name, title, phone number, and e-mail address. A copy of your transcript(s) may be attached to your application. However, official transcripts are required prior to hire, if applicable. Attach ALL required documents under the "Resume/CV" section of your application. For questions or concerns regarding the status of your application or salary ranges, please contact the Office of Academic Affairs at ************.Posting Date:November 19, 2025Closing Date (Open Until Filled if No Date Specified):March 19, 2026Additional Position Information: Background Check - An offer of employment is contingent on a satisfactory pre-employment background check. Benefits - LSU offers outstanding benefits to eligible employees and their dependents including health, life, dental, and vision insurance; flexible spending accounts; retirement options; various leave options; paid holidays; wellness benefits; tuition exemption for qualified positions; training and development opportunities; employee discounts; and more! Positions approved to work outside the State of Louisiana shall be employed through Louisiana State University's partner, next Source Workforce Solutions, for Employer of Record Services including but not limited to employment, benefits, payroll, and tax compliance. Positions employed through Employer of Record Services will be offered benefits and retirement as applicable through their provider and will not be eligible for State of Louisiana benefits and retirement. Essential Position (Y/N):LSU is an Equal Opportunity Employer. All candidates must have valid U.S. work authorization at the time of hire and maintain that valid work authorization throughout employment. Changes in laws, regulations, or government policies may impact the university's ability to employ individuals in certain positions. HCM Contact Information: For questions or concerns related to updating your application with attachments (e.g., resumes, RS:17 documents), date of birth, or reactivating applications, please contact the LSU Human Resources Management Office at ************ or email **********. For questions or concerns regarding the status of your application or salary ranges, please contact the department using the information provided in the Special Instructions section of this job posting.

All Job Postings will close at 12:01a.m. CST (1:01a.m. EST) on the specified Closing Date (if designated).If you close the browser or exit your application prior to submitting, the application progress will be saved as a draft. You will be able to access and complete the application through “My Draft Applications” located on your Candidate Home page.Job Posting Title:WLLC Office CoordinatorPosition Type:Professional / UnclassifiedDepartment:LSUAM HSS - WLLC - Human Resources (Charles Cloutier (00075933)) Work Location:0316 Campbell B. Hodges HallPay Grade:Professional Hourly: The Department of World Languages, Literatures, & Cultures is seeking an Office Coordinator to assist with departmental administrative duties. This position must be able to provide a variety of information regarding the function and operations of the department and university. Serves as back up to Assistant to the Chair. The department has a diverse faculty of approximately 56 members, 13 graduate students, two staff, and hundreds of undergraduate students. Serves as initial point of contact for all visitors to the department. Greets faculty, students, and visitors. Answers and screens telephone calls, provides answers to callers, transfers calls to appropriate personnel, records and distributes messages. The Coordinator performs a wide variety of administrative duties that requires independent judgment to accomplish support of the staff members and/or operations of an organizational unit. The complexity, diversity, and scope of tasks requires excellent written and verbal communication skills. Expected compensation is $20.75 per hour. Job Responsibilities: 30% - Administrative Support: Serves as the initial contact for the department. Ensures that students, faculty, staff, and visitors receive prompt and courteous assistance. Interacts with various LSU offices to answer questions and resolve problems. Must be able to locate, understand, and interpret department and campus policies and procedures so that proper information is given to inquirers. Reports maintenance problems to Facility Services. Places long-distance and overseas telephone calls and faxes. Makes reservations for department conference rooms. Maintains and publishes faculty office hours and contact information. Manages department keys. Advises the department Chair, Section Heads, faculty, and staff on administrative matters and procedures. 20% - Student Employment/Supervision: Student Worker and graduate assistant employment partner and time keeper. Appoints student workers and graduate assistants. Assists with supervision up to 5 department student workers. Monitors Work Study student worker payroll. Assists with new faculty/GA departmental orientation. Assists with the monitoring student worker and graduate assistant onboarding. 20% - Academic Support: Assists with department course offerings. Works with University Registrar to solve various problems regarding classrooms, classroom location changes, and enrollment in courses. Assist students with various questions and issues regarding enrollment. Provides placement test information, directions, and forms to students. Maintains database of course syllabi. Assists coordination of textbook and instructor desk copy orders. Manages various student services forms. Assists coordination of faculty workshops, orientations, and meetings. Manages department email account to provide prompt and courteous responses. Distributes various student services forms. Assists faculty with scanning and duplication of teaching/research materials and tests. Coordinates with LSU Bookstore and surrounding bookstores to ensure that correct textbooks have been ordered and are on the bookshelves when classes begin each semester. Updates language program brochures for department and special events. Orders office supplies for the department. Orders, maintains database, and distributes office keys and building front door keys to faculty, staff, and graduate students. Collects keys at end of faculty/staff employment. Distributes various student services forms (grade changes, petition to award credit, independent study, add/drop, student petitions, etc.). Assists faculty with scanning and duplication of teaching/research materials and tests. 15% - Technical Support: Assists with social media and website. Assists faculty with solving minor computer problems and reports major problems to college technical service provider (TSP) or appropriate units. Manages department copier code database and collaborates with Copier Management to solve problems. Creates and hosts department Zoom meetings as requested. Creates departmental event promotional materials as needed. Maintains and updates the department television monitors to keep announcements current. Manages department copier code database and collaborates with Copier Management to solve problems. Orders copier supplies as needed. 10% - Procurement and Inventory: Assists with purchases of goods and supplies. Assists in preparing requisitions/purchase orders/receiving reports for procurement of capital assets and other purchases; uses LaCarte card to purchase supplies and other allowable purchases according to state and campus regulations. Serves as secondary department asset custodian. Assists with annual equipment and space inventory reports. Prepares surplus items for pick up. 5% - Other duties as assigned Minimum Qualifications Education Level: Bachelor's Degree Substitute: LSU values skills, experience, and expertise. Candidates who have relevant experience in key job responsibilities are encouraged to apply- a degree is not required as long as the candidate meets the required years of experience specified in the . Specific Experience: Knowledgeable with Microsoft Suite applications. Preferred Qualifications Years of Experience: Two years of experience in which administrative work was a major duty. Specific Experience: Knowledgeable with Workday Student, Workday, Zoom, Box, and Omni Additional Job Description:Special Instructions:Please attach CV/resume, cover letter, and the names of three professional references. A copy of your transcripts may be attached to your application (if available). However, official transcripts are required prior to hire. Please attach all documents under the “Resume/CV” section of your application. Attachments are limited to five. For questions or concerns regarding the status of your application or salary ranges, please contact Rafael Orozco, Department Chair, at rorozc1@lsu.edu.Posting Date:December 8, 2025Closing Date (Open Until Filled if No Date Specified):March 20, 2026Additional Position Information: Background Check - An offer of employment is contingent on a satisfactory pre-employment background check. Benefits - LSU offers outstanding benefits to eligible employees and their dependents including health, life, dental, and vision insurance; flexible spending accounts; retirement options; various leave options; paid holidays; wellness benefits; tuition exemption for qualified positions; training and development opportunities; employee discounts; and more! Positions approved to work outside the State of Louisiana shall be employed through Louisiana State University's partner, next Source Workforce Solutions, for Employer of Record Services including but not limited to employment, benefits, payroll, and tax compliance. Positions employed through Employer of Record Services will be offered benefits and retirement as applicable through their provider and will not be eligible for State of Louisiana benefits and retirement. Essential Position (Y/N):NLSU is an Equal Opportunity Employer. All candidates must have valid U.S. work authorization at the time of hire and maintain that valid work authorization throughout employment. Changes in laws, regulations, or government policies may impact the university's ability to employ individuals in certain positions. HCM Contact Information: For questions or concerns related to updating your application with attachments (e.g., resumes, RS:17 documents), date of birth, or reactivating applications, please contact the LSU Human Resources Management Office at ************ or email **********. For questions or concerns regarding the status of your application or salary ranges, please contact the department using the information provided in the Special Instructions section of this job posting.

Fiscal Year 2025-2026 Position Title Office Assistant 1 (NY HELPS), Counseling Services Classification Title Office Assistant 1 Department Counseling Services Posting Number C250146 Posting Link ********************************************* Employer State Appointment Type Classified Appointment Term Permanent/Contingent Permanent Classified Position Type NY HELPS Temporary Until Salary Grade SG06 Posting Detail Information Position Summary The Division of Student Life is accepting applications for the Office Assistant 1 (NY HELPS) position within Counseling Services. In this role, you will perform office support and clerical functions to support the needs of the unit. As an Office Assistant 1, your responsibilities include: * Serve as the main customer service representative for the office * Greet and schedule clients * Provide information about the unit to callers and visitors, direct inquiries appropriately * Work collaboratively with clinic administrators, mental health providers, graduate-level trainees and student assistants * Perform clerical duties, assist with daily office operations and train student assistants The successful candidate will have computer skills, the ability to think critically to solve problems, and strong communication skills. They are able to handle all information with a high level of confidentiality and can provide helpful and courteous service to students, staff, parents, and other members of the University community. Our team recognizes the advantages diverse perspectives and backgrounds bring to the workplace. We are particularly interested in candidates who share this value and will work to achieve the university's goals of inclusive excellence. About Student Life Student Life is dedicated to creating a student-centered environment that fosters engagement, well-being, and success. Guided by four strategic priorities-student engagement, health and wellness, personalized support, and advancing diversity, equity, inclusion, and justice-we provide transformative experiences that empower students to grow, lead, and thrive. As a member of Student Life, you'll join a team of passionate professionals united by shared values and a commitment to student success. We think big, act boldly, and pursue excellence with purpose. Together, we build inclusive communities, champion discovery, and celebrate the achievements that shape the UB experience. Learn more: * Our benefits, where we prioritize your well-being and success to enhance every aspect of your life. * Being a part of the University at Buffalo community. University at Buffalo is an affirmative action/equal opportunity employer and, in keeping with our commitment, welcomes all to apply including veterans and individuals with disabilities. Departmental Operating Needs Minimum Qualifications There are no minimum qualifications for this position. Preferred Qualifications * Demonstrated strong organizational and communication skills. * 1-2 years of experience in a healthcare office setting. Physical Demands Salary Range $36,232 Additional Salary Information Work Days Weekdays - Monday - Friday Work Hours 8:30 a.m. - 5:00 p.m. (4 days/week) 10:30 a.m. - 7:00 p.m. (1 day/week) Job Type Full-Time Campus South Campus Posting Alerts Special Instructions Summary Additional Information Is a background check required for this posting? Yes Background Check Notification For non-internal applicants: a selected candidate will have to complete and pass a background check prior to appointment. Contact Information Contact's Name Andrea Greenwood Contact's Pronouns Contact's Title Interim director Contact's Email **************** Contact's Phone ************ Posting Dates Posted 11/21/2025 Deadline for Applicants Open Until Filled Date to be Filled 01/15/2026

Reporting to the Operations Manager supporting Auxiliary Services for the Office of the Chief Operations Officer, this role is responsible for supporting the recruiting, hiring and labor scheduling function for union, student and temporary employees within the division. The role will serve as a liaison with department operating leaders to gather staffing business needs for each assigned unit/location and/or event and execute the hiring and scheduling of employees, in accordance with all applicable union contract language, to fulfill operational needs. Additionally, the position is responsible for entering payroll for each assigned area and facilitating operating leadership approval of weekly wages. This role also supports departmental training initiatives and process efficiency projects. Education and Experience * High school diploma or equivalent required. * Associate or bachelor's degree in business administration or human resources preferred. * 2+ years of experience in food services industry, dining, restaurant or hospitality setting; higher education setting work experience preferred. Skills and Knowledge * Proficiency with ERP systems (PeopleSoft, SAP, Workday etc.); electronic labor scheduling and payroll systems. * Advanced experience with Microsoft Office (Excel, Work, Outlook), Strong organizational and problem-solving skills; excellent communication skills and team-oriented mindset. * Experience with process efficiency staffing modeling. Responsibilities * Assign union, student and temporary labor to weekly location and/or event schedule in accordance with all union contract language. * Soliciting union employees in seniority order for voluntary overtime shifts. * Liaise with operating leaders to schedule and lead weekly staffing needs meetings and ensure continuity of service within the department. * Track and analyze staffing data to respond to business trends. * Coordinate with the Human Resources Department to support recruiting and hiring for all union, student and temporary labor needs within the division. * Develop process improvement ideas to support efficient operations within the labor scheduling function in each operational area and support all training initiatives. * Assume payroll responsibilities to include entering payroll for union, temporary and student employees and facilitating operating leadership's approval of weekly wages. * Ensure compliance with all union contract language for overtime wages paid. Physical Requirements Not Applicable Tools/Equipment Not Applicable Application Instructions In addition to completing an online application, please attach a resume and cover letter.

This position has responsibility for the operation of a major administrative College activity, or difficult administrative and secretarial work in an office with College-wide responsibilities, or in an unusually complex academic department. May perform duties described under the lower title, CUNY Office Assistant (04802). Persons in this position are accountable for rendering quality services in a respectful, courteous and professional manner. In the University's multicultural environment, incumbents provide consistent assistance to everyone. A CUNY Administrative Assistant position will be assigned to either Level 1 or Level 2. A position assigned to Level 1, with wide latitude for the exercise of independent initiative and judgment, performs office or secretarial work in various units, following relevant departmental, College, and University procedures. A position assigned to Level 2, with wide latitude for the exercise of independent initiative and judgment, performs very complex administrative or supervisory work; may work with other College units to complete significant administrative functions (e.g., payroll, facilities, personnel, budget, records, security, etc.). This position is in CUNY's Classified Civil Service. The full specification is available on our web site at ************************************************************************************** **CONTRACT TITLE** CUNY Administrative Assistant **FLSA** Non-exempt **CAMPUS SPECIFIC INFORMATION** ***** OPEN ONLY TO CURRENT CUNY EMPLOYEES WITH PERMANENT STATUS AS CUNY OFFICE ASSISTANT III OR IV OR CUNY ADMINISTRATIVE ASSISTANT ***** New York City College of Technology (City Tech) of the City University of New York (CUNY), a comprehensive college in downtown Brooklyn, invites applications for a CUNY Administrative Assistant in the Mathematics department, which is housed in the School of Arts and Sciences. This position will be in provisional status. Continued employment is contingent upon taking and passing a civil service examination when it is offered by CUNY. The Mathematics Department offers three degree programs: an associate degree program (AS) in Computer Science, a baccalaureate degree program (BS) in Applied Mathematics, and a baccalaureate degree program (BS) in Mathematics Education. In addition to the General Duties, and reporting to the Chair, the Administrative Assistant will: + Serve as department secretary, and provide information to students regarding department, college, and university regulations. + Assist faculty and students with completing forms, locating records, and direct them for further assistance as needed. + Train and supervise student aides. + Assist the Chair to establish task priorities for the department, and help to keep the busy and complex office organized. + Draft routine and complex correspondence for the Chair, help improve and maintain record-keeping systems, and assist with producing statistical reports.With Chair approval, make improvements to Math department forms. + Assist with maintaining budgets, make petty cash purchases, and keep records. + Verify student transcripts, and record grades and grade changes. + Develop new and efficient methods for handling faculty and student files. + Communicate with faculty to maintain lists of required textbooks. + Assist with scheduling special exams for students. + Communicate with the college WebMaster to update information on the department website. + Communicate with staff to collect required paperwork. + Reserve classrooms and equipment as needed by the department faculty. **MINIMUM QUALIFICATIONS** Proof of meeting qualification requirements is needed before the close of a Civil Service Examination filing period. You may be asked to provide proof of meeting these requirements at any time between your application and the close of the filing period. 1. Permanent status as a CUNY Office Assistant at Assignment Level 1 (Pay Level 3) or Assignment Level 2 (Pay Level 4). Candidates who meet the above requirements must also meet requirements 2 and 4 after the close of the filing period. 2. Candidates must take and pass a job-related Civil Service Examination that measures critical competencies for the position. 3. Candidates must undergo a background check, including a fingerprint screening and a verification of their education and work history. 4. Candidates must demonstrate technical competence in using job-related software (e.g., word processing or other). **OTHER QUALIFICATIONS** *** OPEN ONLY TO CURRENT CUNY EMPLOYEES WITH PERMANENT STATUS AS CUNY OFFICE ASSISTANT III OR IV, OR CUNY ADMINISTRATIVE ASSISTANT *** **COMPENSATION** Level 1A: $56,501 Level 1B: $58,307 Level 1C: $60,440 **BENEFITS** CUNY offers a comprehensive benefits package to employees and eligible dependents based on job title and classification. Employees are also offered pension and Tax-Deferred Savings Plans. Part-time employees must meet a weekly or semester work hour criteria to be eligible for health benefits. Health benefits are also extended to retirees who meet the eligibility criteria. **HOW TO APPLY** To apply, go to ************* access the employment page, log in or create a new user account, and search for this vacancy using the Job ID or Title. Select "Apply Now" and provide the requested information. **CLOSING DATE** Open until filled with review of resumes to begin on or after 9/1/2025. **JOB SEARCH CATEGORY** CUNY Job Posting: Support Staff **EQUAL EMPLOYMENT OPPORTUNITY** CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer. Job ID 30856 Location NYC College of Technology

This position has responsibility for the operation of a major administrative College activity, or difficult administrative and secretarial work in an office with College-wide responsibilities, or in an unusually complex academic department. May perform duties described under the lower title, CUNY Office Assistant (04802). Persons in this position are accountable for rendering quality services in a respectful, courteous and professional manner. In the University's multicultural environment, incumbents provide consistent assistance to everyone. A CUNY Administrative Assistant position will be assigned to either Level 1 or Level 2. A position assigned to Level 1, with wide latitude for the exercise of independent initiative and judgment, performs office or secretarial work in various units, following relevant departmental, College, and University procedures. A position assigned to Level 2, with wide latitude for the exercise of independent initiative and judgment, performs very complex administrative or supervisory work; may work with other College units to complete significant administrative functions (e.g., payroll, facilities, personnel, budget, records, security, etc.). This position is in CUNY's Classified Civil Service. The full specification is available on our web site at ************************************************************************************** CONTRACT TITLE CUNY Administrative Assistant FLSA Non-exempt CAMPUS SPECIFIC INFORMATION * OPEN ONLY TO CURRENT CUNY EMPLOYEES WITH PERMANENT STATUS AS CUNY OFFICE ASSISTANT III OR IV OR CUNY ADMINISTRATIVE ASSISTANT * New York City College of Technology (City Tech) of the City University of New York (CUNY), a comprehensive college in downtown Brooklyn, invites applications for a CUNY Administrative Assistant in the Mathematics department, which is housed in the School of Arts and Sciences. This position will be in provisional status. Continued employment is contingent upon taking and passing a civil service examination when it is offered by CUNY. The Mathematics Department offers three degree programs: an associate degree program (AS) in Computer Science, a baccalaureate degree program (BS) in Applied Mathematics, and a baccalaureate degree program (BS) in Mathematics Education. In addition to the General Duties, and reporting to the Chair, the Administrative Assistant will: + Serve as department secretary, and provide information to students regarding department, college, and university regulations. + Assist faculty and students with completing forms, locating records, and direct them for further assistance as needed. + Train and supervise student aides. + Assist the Chair to establish task priorities for the department, and help to keep the busy and complex office organized. + Draft routine and complex correspondence for the Chair, help improve and maintain record-keeping systems, and assist with producing statistical reports.With Chair approval, make improvements to Math department forms. + Assist with maintaining budgets, make petty cash purchases, and keep records. + Verify student transcripts, and record grades and grade changes. + Develop new and efficient methods for handling faculty and student files. + Communicate with faculty to maintain lists of required textbooks. + Assist with scheduling special exams for students. + Communicate with the college WebMaster to update information on the department website. + Communicate with staff to collect required paperwork. + Reserve classrooms and equipment as needed by the department faculty. MINIMUM QUALIFICATIONS Proof of meeting qualification requirements is needed before the close of a Civil Service Examination filing period. You may be asked to provide proof of meeting these requirements at any time between your application and the close of the filing period. 1. Permanent status as a CUNY Office Assistant at Assignment Level 1 (Pay Level 3) or Assignment Level 2 (Pay Level 4). Candidates who meet the above requirements must also meet requirements 2 and 4 after the close of the filing period. 2. Candidates must take and pass a job-related Civil Service Examination that measures critical competencies for the position. 3. Candidates must undergo a background check, including a fingerprint screening and a verification of their education and work history. 4. Candidates must demonstrate technical competence in using job-related software (e.g., word processing or other). OTHER QUALIFICATIONS * OPEN ONLY TO CURRENT CUNY EMPLOYEES WITH PERMANENT STATUS AS CUNY OFFICE ASSISTANT III OR IV, OR CUNY ADMINISTRATIVE ASSISTANT * COMPENSATION Level 1A: $56,501 Level 1B: $58,307 Level 1C: $60,440 BENEFITS CUNY offers a comprehensive benefits package to employees and eligible dependents based on job title and classification. Employees are also offered pension and Tax-Deferred Savings Plans. Part-time employees must meet a weekly or semester work hour criteria to be eligible for health benefits. Health benefits are also extended to retirees who meet the eligibility criteria. HOW TO APPLY To apply, go to ************* access the employment page, log in or create a new user account, and search for this vacancy using the Job ID or Title. Select "Apply Now" and provide the requested information. CLOSING DATE Open until filled with review of resumes to begin on or after 9/1/2025. JOB SEARCH CATEGORY CUNY Job Posting: Support Staff EQUAL EMPLOYMENT OPPORTUNITY CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer. Job ID 30856 Location NYC College of Technology

**Assignment Level 1, 2 and 3** - Under supervision, performs office or secretarial work in various units, following relevant departmental, College, and University procedures. Typical duties are outlined below: Documentation and Information - Types and prints materials such as letters, memoranda, forms, purchase orders and vouchers, using typewriter/word processor/personal computers and all peripheral equipment. - Proofreads typed material for accuracy, correcting errors as necessary. - Uses commercial office software packages in typing, data entry, filing, updating files, and preparing various reports. - Collects information or data from various sources; files and retrieves books, documents and/or data as needed. Updates existing files. - Creates filing systems. - Maintains departmental records; keeps separate confidential records when instructed. - Retrieves and formats computerized data. - With proper training, may take dictation and transcribe notes (written or recorded). - Prepares and proposes various forms, e.g., financial aid applications, personnel papers and other college forms. Communications and Customer Service - Provides information, as directed, to faculty, students, employees, and the general public. - Responds to routine inquires regarding departmental affairs. - Answers telephone calls; screens incoming calls and forwards/refers calls; assists in maintaining up-to-date mailing and telephone directories. - Provides receptionist services; sets up appointments; keeps calendars; refers students, faculty, other CUNY employees and general public to proper areas or persons. - Furnishes information on the department's rules and regulations, when authorized. - Assists with arrangements for special events (e.g., conferences, reservations of rooms, travel arrangements, catering services, informing the relevant departments/units, etc.) - Interviews and supervises College Assistants, College Work Study Students, Student Aides, Summer Interns, Volunteers, etc. - Assists in training new employees in various office duties/use of office machines. - Communicates with other academic or administrative departments or outside agencies to expedite the processing of work. Transaction Processing - Prepares routine reports, including drafts, using information received from various sources. - Receives and processes financial transactions following prescribed procedures (e.g., tuition payments, library fines). - Processes purchase orders and supply orders; verifies deliveries. - Verifies inventory and supplies reports on request. - Completes Time & Leave calculations and keeps up-to-date records. - Assists supervisors in specialized office functions, e.g., fingerprinting, I-9, reference and background checking, unemployment insurance. - Calculates payroll figures; verifies amounts on financial forms; prepares deposit records; refunds authorizations, and similar documents; keeps related records. - Makes routine petty cash purchases and disbursements, and maintains petty cash account; keeps necessary records. - Receives mail for the unit/department/college and distributes it among the proper persons; may sort mail per instructions. - Prepare the department/unit/college mailings within or outside CUNY, arranging special mail services when authorized. - Duplicates, collates and distributes materials. Coordinates the work of others to produce and distribute materials; confers with printing department and mailroom personnel as needed. - Assists in preparing and distributing materials such as recruitment documents. - Assists in registration activities within the department or as assigned; when authorized, processes drop/add and over tally requests for course registration. Other - Performs routine upkeep of office machines, e.g., photocopier, typewriter, computer terminals, printers, fax machines. - May serve on committees when authorized. **Assignment Level 4** **-** Under supervision, performs moderately complex office or secretarial work in various units of CUNY. Perform tasks at assignment Level I, at a more complex or responsibility level or with significant expertise and masterly performance. - May serve as secretary to an executive or to a small group of professional, managerial, or technical personnel. - Organizes, supervises and coordinates the workload of a moderately complex office, including the supervision of full and part-time office support staff. - Initiates administrative procedures on behalf of the department. - Administers a specialized area, requiring unique training and/or experience within a large office. - Interviews and recommends full and part-time office support staff, including College Assistants and CUNY Office Assistants in Level 1. - Prepares and compiles complex reports, including simple research and analysis. - With approval, makes improvements to department forms. - Develops record-keeping systems. - Trains office employees and others (as directed) in routine office duties, rules, procedures, etc. and related matters. \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_ **Levels 1, 2 and 3 are contractual pay steps based on length of employment.** **Employees are not given additional responsibilities when moving from Level 1 to Level 2 or from Level 2 to Level 3.** **However, Assignment Level 4 is an assignment level based on duties performed and is discretionary.** **CONTRACT TITLE** CUNY Office Assistant **FLSA** Non-exempt **CAMPUS SPECIFIC INFORMATION** + Assist students and guests in resolving academic and administrative inquiries promptly and with care, virtually and in-person at the One-Stop. + Answer phone lines, the One Stop email inbox, and support student communication including but not limited to large-scale student messaging campaigns using Mailchimp. + Maintain and organize student academic records in CUNYfirst, Navigate, and the SOE Dashboard, ensuring data integrity and support graduation processing as needed. + Provide support to students with inquiries about admissions, registration, and graduation, and assist with onboarding new students + Run and organize standard and ad-hoc reports on Navigate platform usage, advising activity, and student engagement trends. + Coordinate and organize logistics for DASA and Mandated Reporter workshops + Perform other duties as assigned to support the mission and operations of the School of Education. **MINIMUM QUALIFICATIONS** **Proof of meeting requirements 1 - 4 is needed before the close of a Civil Service Examination filing period. You may be asked to provide proof of meeting these requirements at any time between your application and the close of the filing period.** 1. A four-year high school diploma or its educational equivalent 2. Two (2) years of experience performing general office work, which may be met by one of the following: A) Two (2) years of satisfactory, full-time experience performing general office work; **or** B) One (1) year of satisfactory, full-time experience performing general office work **and** 30 semester credits from an accredited college or university; **or** C) An associate's degree or 60 college credits from an accredited college or university. 3. Passage of a qualifying Work Experience Test. 4. **English Language Proficiency** . All candidates must be able to speak, read, write, and comprehend the English Language. English proficiency will be evaluated at the time of interview. CUNY considers full-time work to be at least 35 hours per week. Part-time experience of at least 20 hours per week may be prorated by half and credited instead of, but not in addition to, full-time experience during the same period (e.g., two month's related work experience at 20-34 hours per week equate to one month's full-time related work experience.) Part-time experience of fewer than 20 hours per week will NOT be credited at all. The high school diploma or its educational equivalent must be approved by a State's Department of Education or a recognized accrediting organization. The college or university must be accredited by regional, national, professional, or specialized agencies recognized as accrediting bodies by the U.S. Secretary of Education and by the Council for Higher Education Accreditation (CHEA). **COMPENSATION** **New Hire Rate: $36,700 Incumbent Rate: $41,472 **This amount reflects a 13% salary suppression in effect for the first 24 months of employment only. **BENEFITS** CUNY offers a comprehensive benefits package to employees and eligible dependents based on job title and classification. Employees are also offered pension and Tax-Deferred Savings Plans. Part-time employees must meet a weekly or semester work hour criteria to be eligible for health benefits. Health benefits are also extended to retirees who meet the eligibility criteria. **HOW TO APPLY** Applications must be submitted online by accessing the CUNY Portal on City University of New York job website *********************** . To search for this vacancy, click on SEARCH ALL POSTINGS and in SEARCH JOBS field, enter the **Job Opening ID number 30921** . Click on the "APPLY NOW" button and follow the application instructions. Current users of the site should access their established accounts; new users should follow the instructions to set up an account. Please have your documents available to attach into the application before you begin. Note, the required material must be uploaded as ONE document under CV/ Resume (do not upload individual files for a cover letter, references, etc.). The document must be in .doc, .docx, .pdf, .rtf, or text format- and name of file should not exceed ten (10) characters - also DO NOT USE SYMBOLS (such as accents (é, è, (â, î or ô), ñ, ü, ï , -, \_ or c)). **Incomplete applications will not be considered.** Please include: - Cover Letter and/ or Statement of scholarly interests - Curriculum Vitae/ Resume - Names and contact information of 3 references **Upload all documents as ONE single file-- PDF format preferred.** **CLOSING DATE** The committee will begin reviewing complete applications **09/23/2025** . The search will remain open, and screening and review of applications will be ongoing-- until the position is filled. Applications submitted after the deadline will only be considered if the position(s). **JOB SEARCH CATEGORY** CUNY Job Posting: Support Staff **EQUAL EMPLOYMENT OPPORTUNITY** CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer. Job ID 30921 Location Hunter College

**Assignment Level 1, 2 and 3** - Under supervision, performs office or secretarial work in various units, following relevant departmental, College, and University procedures. Typical duties are outlined below: Documentation and Information - Types and prints materials such as letters, memoranda, forms, purchase orders and vouchers, using typewriter/word processor/personal computers and all peripheral equipment. - Proofreads typed material for accuracy, correcting errors as necessary. - Uses commercial office software packages in typing, data entry, filing, updating files, and preparing various reports. - Collects information or data from various sources; files and retrieves books, documents and/or data as needed. Updates existing files. - Creates filing systems. - Maintains departmental records; keeps separate confidential records when instructed. - Retrieves and formats computerized data. - With proper training, may take dictation and transcribe notes (written or recorded). - Prepares and proposes various forms, e.g., financial aid applications, personnel papers and other college forms. Communications and Customer Service - Provides information, as directed, to faculty, students, employees, and the general public. - Responds to routine inquires regarding departmental affairs. - Answers telephone calls; screens incoming calls and forwards/refers calls; assists in maintaining up-to-date mailing and telephone directories. - Provides receptionist services; sets up appointments; keeps calendars; refers students, faculty, other CUNY employees and general public to proper areas or persons. - Furnishes information on the department's rules and regulations, when authorized. - Assists with arrangements for special events (e.g., conferences, reservations of rooms, travel arrangements, catering services, informing the relevant departments/units, etc.) - Interviews and supervises College Assistants, College Work Study Students, Student Aides, Summer Interns, Volunteers, etc. - Assists in training new employees in various office duties/use of office machines. - Communicates with other academic or administrative departments or outside agencies to expedite the processing of work. Transaction Processing - Prepares routine reports, including drafts, using information received from various sources. - Receives and processes financial transactions following prescribed procedures (e.g., tuition payments, library fines). - Processes purchase orders and supply orders; verifies deliveries. - Verifies inventory and supplies reports on request. - Completes Time & Leave calculations and keeps up-to-date records. - Assists supervisors in specialized office functions, e.g., fingerprinting, I-9, reference and background checking, unemployment insurance. - Calculates payroll figures; verifies amounts on financial forms; prepares deposit records; refunds authorizations, and similar documents; keeps related records. - Makes routine petty cash purchases and disbursements, and maintains petty cash account; keeps necessary records. - Receives mail for the unit/department/college and distributes it among the proper persons; may sort mail per instructions. - Prepare the department/unit/college mailings within or outside CUNY, arranging special mail services when authorized. - Duplicates, collates and distributes materials. Coordinates the work of others to produce and distribute materials; confers with printing department and mailroom personnel as needed. - Assists in preparing and distributing materials such as recruitment documents. - Assists in registration activities within the department or as assigned; when authorized, processes drop/add and over tally requests for course registration. Other - Performs routine upkeep of office machines, e.g., photocopier, typewriter, computer terminals, printers, fax machines. - May serve on committees when authorized. **Assignment Level 4** **-** Under supervision, performs moderately complex office or secretarial work in various units of CUNY. Perform tasks at assignment Level I, at a more complex or responsibility level or with significant expertise and masterly performance. - May serve as secretary to an executive or to a small group of professional, managerial, or technical personnel. - Organizes, supervises and coordinates the workload of a moderately complex office, including the supervision of full and part-time office support staff. - Initiates administrative procedures on behalf of the department. - Administers a specialized area, requiring unique training and/or experience within a large office. - Interviews and recommends full and part-time office support staff, including College Assistants and CUNY Office Assistants in Level 1. - Prepares and compiles complex reports, including simple research and analysis. - With approval, makes improvements to department forms. - Develops record-keeping systems. - Trains office employees and others (as directed) in routine office duties, rules, procedures, etc. and related matters. \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_ **Levels 1, 2 and 3 are contractual pay steps based on length of employment.** **Employees are not given additional responsibilities when moving from Level 1 to Level 2 or from Level 2 to Level 3.** **However, Assignment Level 4 is an assignment level based on duties performed and is discretionary.** **CONTRACT TITLE** CUNY Office Assistant **FLSA** Non-exempt **CAMPUS SPECIFIC INFORMATION** The CUNY Office Assistant reports to the Elementary School Principal and contributes to a nurturing, vibrant educational environment for intellectually gifted and talented students. Responsibilities include but are not limited to the following: - Provide proactive administrative support to the Elementary School, ensuring efficient office operations and a welcoming, well-organized environment for students, families, and staff. - Serve as a primary point of contact for teachers, administrators, and external partners, facilitating clear communication and timely flow of information. - Assist with scheduling, data entry, record-keeping, and coordination of events, meetings, and school activities to support a smooth, well-run campus. - Support student-centered initiatives by coordinating materials, resources, and administrative tasks that promote the well-being and academic growth of intellectually gifted and talented students. - Uphold the school's mission by collaborating with faculty and families to maintain a nurturing, vibrant learning environment that fosters curiosity, engagement, and excellence. **MINIMUM QUALIFICATIONS** **Proof of meeting requirements 1 - 4 is needed before the close of a Civil Service Examination filing period. You may be asked to provide proof of meeting these requirements at any time between your application and the close of the filing period.** 1. A four-year high school diploma or its educational equivalent 2. Two (2) years of experience performing general office work, which may be met by one of the following: A) Two (2) years of satisfactory, full-time experience performing general office work; **or** B) One (1) year of satisfactory, full-time experience performing general office work **and** 30 semester credits from an accredited college or university; **or** C) An associate's degree or 60 college credits from an accredited college or university. 3. Passage of a qualifying Work Experience Test. 4. **English Language Proficiency** . All candidates must be able to speak, read, write, and comprehend the English Language. English proficiency will be evaluated at the time of interview. CUNY considers full-time work to be at least 35 hours per week. Part-time experience of at least 20 hours per week may be prorated by half and credited instead of, but not in addition to, full-time experience during the same period (e.g., two month's related work experience at 20-34 hours per week equate to one month's full-time related work experience.) Part-time experience of fewer than 20 hours per week will NOT be credited at all. The high school diploma or its educational equivalent must be approved by a State's Department of Education or a recognized accrediting organization. The college or university must be accredited by regional, national, professional, or specialized agencies recognized as accrediting bodies by the U.S. Secretary of Education and by the Council for Higher Education Accreditation (CHEA). **COMPENSATION** New Hire: $36,700* Incumbent: $41,472 *This amount reflects a 13% salary suppression in effect for the first 24 months of employment only. **BENEFITS** CUNY offers a comprehensive benefits package to employees and eligible dependents based on job title and classification. Employees are also offered pension and Tax-Deferred Savings Plans. Part-time employees must meet a weekly or semester work hour criteria to be eligible for health benefits. Health benefits are also extended to retirees who meet the eligibility criteria. **HOW TO APPLY** Applications must be submitted online by accessing the CUNY Portal on City University of New York job website . To search for this vacancy, click on SEARCH ALL POSTINGS and in SEARCH JOBS field, enter the Job Opening ID number **31128** . Click on the "APPLY NOW" button and follow the application instructions. Current users of the site should access their established accounts; new users should follow the instructions to set up an account. Please have your documents available to attach into the application before you begin. Note, the required material must be uploaded as ONE document under CV/ Resume (do not upload individual files for a cover letter, references, etc.). The document must be in .doc, .docx, .pdf, .rtf, or text format- and name of file should not exceed ten (10) characters - also DO NOT USE SYMBOLS (such as accents (é, è, (â, î or ô), ñ, ü, ï , -, \\_ or c)). Incomplete applications will not be considered. Please include: Cover Letter and/ or Statement of scholarly interests Curriculum Vitae/ Resume Names and contact information of 3 references Upload all documents as ONE single file PDF format preferred. **CLOSING DATE** The committee will begin reviewing complete applications Oct. 31, 2025. The search will remain open, and screening and review of applications will be ongoing until the position is filled. Applications submitted after the deadline will only be considered if the position(s). **JOB SEARCH CATEGORY** CUNY Job Posting: Support Staff **EQUAL EMPLOYMENT OPPORTUNITY** CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer. Job ID 31128 Location Hunter Campus Schools

**Assignment Level 1, 2 and 3** - Under supervision, performs office or secretarial work in various units, following relevant departmental, College, and University procedures. Typical duties are outlined below: Documentation and Information - Types and prints materials such as letters, memoranda, forms, purchase orders and vouchers, using typewriter/word processor/personal computers and all peripheral equipment. - Proofreads typed material for accuracy, correcting errors as necessary. - Uses commercial office software packages in typing, data entry, filing, updating files, and preparing various reports. - Collects information or data from various sources; files and retrieves books, documents and/or data as needed. Updates existing files. - Creates filing systems. - Maintains departmental records; keeps separate confidential records when instructed. - Retrieves and formats computerized data. - With proper training, may take dictation and transcribe notes (written or recorded). - Prepares and proposes various forms, e.g., financial aid applications, personnel papers and other college forms. Communications and Customer Service - Provides information, as directed, to faculty, students, employees, and the general public. - Responds to routine inquires regarding departmental affairs. - Answers telephone calls; screens incoming calls and forwards/refers calls; assists in maintaining up-to-date mailing and telephone directories. - Provides receptionist services; sets up appointments; keeps calendars; refers students, faculty, other CUNY employees and general public to proper areas or persons. - Furnishes information on the department's rules and regulations, when authorized. - Assists with arrangements for special events (e.g., conferences, reservations of rooms, travel arrangements, catering services, informing the relevant departments/units, etc.) - Interviews and supervises College Assistants, College Work Study Students, Student Aides, Summer Interns, Volunteers, etc. - Assists in training new employees in various office duties/use of office machines. - Communicates with other academic or administrative departments or outside agencies to expedite the processing of work. Transaction Processing - Prepares routine reports, including drafts, using information received from various sources. - Receives and processes financial transactions following prescribed procedures (e.g., tuition payments, library fines). - Processes purchase orders and supply orders; verifies deliveries. - Verifies inventory and supplies reports on request. - Completes Time & Leave calculations and keeps up-to-date records. - Assists supervisors in specialized office functions, e.g., fingerprinting, I-9, reference and background checking, unemployment insurance. - Calculates payroll figures; verifies amounts on financial forms; prepares deposit records; refunds authorizations, and similar documents; keeps related records. - Makes routine petty cash purchases and disbursements, and maintains petty cash account; keeps necessary records. - Receives mail for the unit/department/college and distributes it among the proper persons; may sort mail per instructions. - Prepare the department/unit/college mailings within or outside CUNY, arranging special mail services when authorized. - Duplicates, collates and distributes materials. Coordinates the work of others to produce and distribute materials; confers with printing department and mailroom personnel as needed. - Assists in preparing and distributing materials such as recruitment documents. - Assists in registration activities within the department or as assigned; when authorized, processes drop/add and over tally requests for course registration. Other - Performs routine upkeep of office machines, e.g., photocopier, typewriter, computer terminals, printers, fax machines. - May serve on committees when authorized. **Assignment Level 4** **-** Under supervision, performs moderately complex office or secretarial work in various units of CUNY. Perform tasks at assignment Level I, at a more complex or responsibility level or with significant expertise and masterly performance. - May serve as secretary to an executive or to a small group of professional, managerial, or technical personnel. - Organizes, supervises and coordinates the workload of a moderately complex office, including the supervision of full and part-time office support staff. - Initiates administrative procedures on behalf of the department. - Administers a specialized area, requiring unique training and/or experience within a large office. - Interviews and recommends full and part-time office support staff, including College Assistants and CUNY Office Assistants in Level 1. - Prepares and compiles complex reports, including simple research and analysis. - With approval, makes improvements to department forms. - Develops record-keeping systems. - Trains office employees and others (as directed) in routine office duties, rules, procedures, etc. and related matters. \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_ **Levels 1, 2 and 3 are contractual pay steps based on length of employment.** **Employees are not given additional responsibilities when moving from Level 1 to Level 2 or from Level 2 to Level 3.** **However, Assignment Level 4 is an assignment level based on duties performed and is discretionary.** **CONTRACT TITLE** CUNY Office Assistant **FLSA** Non-exempt **CAMPUS SPECIFIC INFORMATION** **The position is located at Hunter College 695 Park Avenue in the East Building Room E1509, New York, NY 10065** Under the supervision of the Director of Purchasing and/or Deputy Director, the candidate will work with various departments on and off campus in getting information required to accomplish the tasks assigned. This includes internal department and CUNY related offices. The candidate will be crossed trained to perform other office functions as well as those listed below: + Work alongside several members of the Asset Management/Property Management team to evaluate, and scan existing inventory at various sites, maintaining accurate record, and upload all assets as required + Input inventory and re-inventory into the systems, adhering to policies and procedures within given deadlines + Maintain a list of computer related or taggable items, updating records of items that need to be filled out, recorded and disposed, or transferred + Accurately track records of sensitive or capitalized assets + Attend trainings, meetings or sessions regarding updates, changes etc. to the policies. + Perform administrative duties deemed necessary as per direction. **MINIMUM QUALIFICATIONS** **Proof of meeting requirements 1 - 4 is needed before the close of a Civil Service Examination filing period. You may be asked to provide proof of meeting these requirements at any time between your application and the close of the filing period.** 1. A four-year high school diploma or its educational equivalent 2. Two (2) years of experience performing general office work, which may be met by one of the following: A) Two (2) years of satisfactory, full-time experience performing general office work; **or** B) One (1) year of satisfactory, full-time experience performing general office work **and** 30 semester credits from an accredited college or university; **or** C) An associate's degree or 60 college credits from an accredited college or university. 3. Passage of a qualifying Work Experience Test. 4. **English Language Proficiency** . All candidates must be able to speak, read, write, and comprehend the English Language. English proficiency will be evaluated at the time of interview. CUNY considers full-time work to be at least 35 hours per week. Part-time experience of at least 20 hours per week may be prorated by half and credited instead of, but not in addition to, full-time experience during the same period (e.g., two month's related work experience at 20-34 hours per week equate to one month's full-time related work experience.) Part-time experience of fewer than 20 hours per week will NOT be credited at all. The high school diploma or its educational equivalent must be approved by a State's Department of Education or a recognized accrediting organization. The college or university must be accredited by regional, national, professional, or specialized agencies recognized as accrediting bodies by the U.S. Secretary of Education and by the Council for Higher Education Accreditation (CHEA). **OTHER QUALIFICATIONS** + The candidate must keep good records and possess organizational skills; + The candidate must be well organized i + The candidate must have good communication and writing skills. + The candidate must be a team player and ready to work with Purchasing staff to get data to perform the asset management/Property management role. **COMPENSATION** **Level 1:** ** New Hire: $36,700 Incumbent $41,472 _** This amount reflects a 13% salary suppression in effect for the first 24 months of employment only._ _CUNY offers a comprehensive benefits package to employees and eligible dependents based on job title and classification. Employees are also offered pension and Tax-Deferred Savings Plans. Part-time employees must meet a weekly or semester work hour criteria to be eligible for health benefits. Health benefits are also extended to retirees who meet the eligibility criteria._ **BENEFITS** CUNY offers a comprehensive benefits package to employees and eligible dependents based on job title and classification. Employees are also offered pension and Tax-Deferred Savings Plans. Part-time employees must meet a weekly or semester work hour criteria to be eligible for health benefits. Health benefits are also extended to retirees who meet the eligibility criteria. **HOW TO APPLY** Applications must be submitted online by accessing the CUNY portal on city university of New York job website *********************** or ****************** and following the CUNYFirst job system instructions. To search for this vacancy, click on search job listings, select more options to search for CUNY jobs and enter the **_Job Opening ID number 31302_** . Click on the "apply now" button and follow the application instructions. Current users of the site should access their established accounts; new users should follow the instructions to set up an account. Please have your documents available to attach into the application before you begin. Please note that the required material must be uploaded as one document under cv/ resume (do not upload individual files for a cover letter, references, etc.). The document must be in .doc, .docx, .pdf, .rtf, or text format- and name of file should not exceed ten (10) characters - also do not use symbols (such as accents (é, è, (â, î or ô), ñ, ü, ï, -, \_ or c)). **Incomplete applications will not be considered.** Please include: - cover letter or statement of scholarly interests - curriculum vitae/ resume - names and contact information of 3 references **Upload all documents as one single file-- pdf format preferred** . **CLOSING DATE** Open until filled with review to begin in 11/24/2025 **JOB SEARCH CATEGORY** CUNY Job Posting: Support Staff **EQUAL EMPLOYMENT OPPORTUNITY** CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer. Job ID 31302 Location Hunter College

**Assignment Level 1, 2 and 3** - Under supervision, performs office or secretarial work in various units, following relevant departmental, College, and University procedures. Typical duties are outlined below: Documentation and Information - Types and prints materials such as letters, memoranda, forms, purchase orders and vouchers, using typewriter/word processor/personal computers and all peripheral equipment. - Proofreads typed material for accuracy, correcting errors as necessary. - Uses commercial office software packages in typing, data entry, filing, updating files, and preparing various reports. - Collects information or data from various sources; files and retrieves books, documents and/or data as needed. Updates existing files. - Creates filing systems. - Maintains departmental records; keeps separate confidential records when instructed. - Retrieves and formats computerized data. - With proper training, may take dictation and transcribe notes (written or recorded). - Prepares and proposes various forms, e.g., financial aid applications, personnel papers and other college forms. Communications and Customer Service - Provides information, as directed, to faculty, students, employees, and the general public. - Responds to routine inquires regarding departmental affairs. - Answers telephone calls; screens incoming calls and forwards/refers calls; assists in maintaining up-to-date mailing and telephone directories. - Provides receptionist services; sets up appointments; keeps calendars; refers students, faculty, other CUNY employees and general public to proper areas or persons. - Furnishes information on the department's rules and regulations, when authorized. - Assists with arrangements for special events (e.g., conferences, reservations of rooms, travel arrangements, catering services, informing the relevant departments/units, etc.) - Interviews and supervises College Assistants, College Work Study Students, Student Aides, Summer Interns, Volunteers, etc. - Assists in training new employees in various office duties/use of office machines. - Communicates with other academic or administrative departments or outside agencies to expedite the processing of work. Transaction Processing - Prepares routine reports, including drafts, using information received from various sources. - Receives and processes financial transactions following prescribed procedures (e.g., tuition payments, library fines). - Processes purchase orders and supply orders; verifies deliveries. - Verifies inventory and supplies reports on request. - Completes Time & Leave calculations and keeps up-to-date records. - Assists supervisors in specialized office functions, e.g., fingerprinting, I-9, reference and background checking, unemployment insurance. - Calculates payroll figures; verifies amounts on financial forms; prepares deposit records; refunds authorizations, and similar documents; keeps related records. - Makes routine petty cash purchases and disbursements, and maintains petty cash account; keeps necessary records. - Receives mail for the unit/department/college and distributes it among the proper persons; may sort mail per instructions. - Prepare the department/unit/college mailings within or outside CUNY, arranging special mail services when authorized. - Duplicates, collates and distributes materials. Coordinates the work of others to produce and distribute materials; confers with printing department and mailroom personnel as needed. - Assists in preparing and distributing materials such as recruitment documents. - Assists in registration activities within the department or as assigned; when authorized, processes drop/add and over tally requests for course registration. Other - Performs routine upkeep of office machines, e.g., photocopier, typewriter, computer terminals, printers, fax machines. - May serve on committees when authorized. **Assignment Level 4** **-** Under supervision, performs moderately complex office or secretarial work in various units of CUNY. Perform tasks at assignment Level I, at a more complex or responsibility level or with significant expertise and masterly performance. - May serve as secretary to an executive or to a small group of professional, managerial, or technical personnel. - Organizes, supervises and coordinates the workload of a moderately complex office, including the supervision of full and part-time office support staff. - Initiates administrative procedures on behalf of the department. - Administers a specialized area, requiring unique training and/or experience within a large office. - Interviews and recommends full and part-time office support staff, including College Assistants and CUNY Office Assistants in Level 1. - Prepares and compiles complex reports, including simple research and analysis. - With approval, makes improvements to department forms. - Develops record-keeping systems. - Trains office employees and others (as directed) in routine office duties, rules, procedures, etc. and related matters. \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_ **Levels 1, 2 and 3 are contractual pay steps based on length of employment.** **Employees are not given additional responsibilities when moving from Level 1 to Level 2 or from Level 2 to Level 3.** **However, Assignment Level 4 is an assignment level based on duties performed and is discretionary.** **CONTRACT TITLE** CUNY Office Assistant **FLSA** Non-exempt **CAMPUS SPECIFIC INFORMATION** New York City College of Technology (City Tech) of the City University of New York (CUNY), a comprehensive college in downtown Brooklyn offering 58 associate and baccalaureate degrees, invites applications for two (2) CUNY Office Assistant positions in the Office of the Registrar. These positions are in provisional status. Continued employment is contingent upon taking and passing a civil service examination when it is offered by CUNY. The Office of the Registrar plays a central role in supporting the academic mission of the institution by maintaining the integrity, accuracy, and security of student academic records. It is responsible for a wide range of services, including course registration, class scheduling, transcript processing, degree certification, enrollment verification, and the implementation of academic policies. The office works closely with students, faculty, and administrative departments to ensure compliance with institutional, state, and federal regulations, including FERPA. The Office of the Registrar is committed to providing exceptional service and upholding the highest standards of professionalism and confidentiality. Reporting to the Registrar, the CUNY Office Assistants will: + Greet and assist students, faculty, and visitors in person, via phone, and email. + Perform general office duties such as filing, scanning, and data entry. + Assist with processing student records, transcripts, enrollment verifications, and registration forms. + Contribute to the maintenance of current and legacy student records to ensure accuracy + Support Registrar staff with special projects and events (e.g., commencement, registration periods). + Ensure confidentiality and security of student records in compliance with FERPA regulations. + Perform other related duties as assigned. **MINIMUM QUALIFICATIONS** **Proof of meeting requirements 1 - 4 is needed before the close of a Civil Service Examination filing period. You may be asked to provide proof of meeting these requirements at any time between your application and the close of the filing period.** 1. A four-year high school diploma or its educational equivalent 2. Two (2) years of experience performing general office work, which may be met by one of the following: A) Two (2) years of satisfactory, full-time experience performing general office work; **or** B) One (1) year of satisfactory, full-time experience performing general office work and 30 semester credits from an accredited college or university; **or** C) An associate's degree or 60 college credits from an accredited college or university. 3. Passage of a qualifying Work Experience Test. 4. English Language Proficiency. All candidates must be able to speak, read, write, and comprehend the English Language. English proficiency will be evaluated at the time of interview. CUNY considers full-time work to be at least 35 hours per week. Part-time experience of at least 20 hours per week may be prorated by half and credited instead of, but not in addition to, full-time experience during the same period (e.g., two month's related work experience at 20-34 hours per week equate to one month's full-time related work experience.) Part-time experience of fewer than 20 hours per week will NOT be credited at all. The high school diploma or its educational equivalent must be approved by a State's Department of Education or a recognized accrediting organization. The college or university must be accredited by regional, national, professional, or specialized agencies recognized as accrediting bodies by the U.S. Secretary of Education and by the Council for Higher Education Accreditation (CHEA). **Candidates who meet the above requirements must also meet requirements 5 - 7 after the close of the filing period.** 5. Candidates must take and pass a job-related Civil Service Examination that measures critical competencies for the position. 6. Candidates must undergo a background check, including a fingerprint screening and a verification of their education and work history. 7. You will be required to meet the skill requirement of keyboard familiarity by demonstrating the ability to type accurately at a minimum speed of 100 keystrokes (20 words) per minute after errors are deducted. You must meet this requirement in order to be appointed. Additionally, candidates may be asked to demonstrate technical competence in using job-related software (e.g., word processing or other). **COMPENSATION** New Hire: $36,700* Incumbent: $41,472 *This amount reflects a 13% salary suppression in effect for the first 24 months of employment only. **BENEFITS** CUNY offers a comprehensive benefits package to employees and eligible dependents based on job title and classification. Employees are also offered pension and Tax-Deferred Savings Plans. Part-time employees must meet a weekly or semester work hour criteria to be eligible for health benefits. Health benefits are also extended to retirees who meet the eligibility criteria. **HOW TO APPLY** Visit ************* access the employment page, log in or create a new user account, and search for this vacancy using the Job ID or Title. Select "Apply Now" and provide the requested information. Candidates should provide a resume and cover letter. **CLOSING DATE** Open until filled with review of resumes to begin on or after July 22, 2025. **JOB SEARCH CATEGORY** CUNY Job Posting: Support Staff **EQUAL EMPLOYMENT OPPORTUNITY** CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer. Job ID 30600 Location NYC College of Technology

- Performs clerical and daily office operations within various academic and administrative departments of a diverse University environment within an Educational Opportunity Center (EOC). - Provides quality services in a respectful, courteous and professional manner. In the University's multicultural environment, incumbents provide consistent assistance to everyone. - There are two general Assignment Levels for this position. Within these, there are five distinct pay levels: - Assignment Level 1: Pay Levels 1, 2, 3, and 3a - Assignment Level 2: Pay Level 4. - All personnel perform related work. This specification describes typical assignments; related duties may be assigned as needed. ASSIGNMENT LEVEL 1 PAY LEVELS 1, 2, AND 3: Under supervision, performs office or secretarial work in various units, following relevant departmental, College, and University procedures. Typical duties are outlined below. Documentation and Information - Types and prints materials such as letters, memoranda, forms, purchase orders and vouchers, using typewriter/word processor/personal computers and all peripheral equipment. - Proofreads typed material for accuracy, correcting errors as necessary. - Uses commercial office software packages in typing, data entry, filing, updating files, and preparing various reports. - Collects information or data from various sources; files and retrieves books, documents and/or data as needed. Updates existing files. - Creates filing systems. - Maintains departmental records; keeps separate confidential records when instructed. - Retrieves and formats computerized data. - With proper training, may take dictation and transcribe notes (written or recorded). - Prepares and proposes various forms, e.g., financial aid applications, personnel papers and other college forms. Communications and Customer Service - Provides information, as directed, to faculty, students, employees, and the general public. - Responds to routine inquires regarding departmental affairs. - Answers telephone calls; screens incoming calls and forwards/refers calls; assists in maintaining up-to-date mailing and telephone directories. - Provides receptionist services; sets up appointments; keeps calendars; refers students, faculty, other CUNY employees and general public to proper areas or persons. - Furnishes information on the department's rules and regulations, when authorized. - Assists with arrangements for special events (e.g., conferences, reservations of rooms, travel arrangements, catering services, informing the relevant departments/units, etc.) - Interviews and supervises EOC Assistants, Work Study Students, Student Aides, Summer Interns, Volunteers, etc. - Assists in training new employees in various office duties/use of office machines. - Communicates with other academic or administrative departments or outside agencies to expedite the processing of work. Transaction Processing - Prepares routine reports, including drafts, using information received from various sources. - Receives and processes financial transactions following prescribed procedures (e.g., tuition payments, library fines). - Processes purchase orders and supply orders; verifies deliveries. - Verifies inventory and supplies reports on request. - Completes Time & Leave calculations and keeps up-to-date records. - Assists supervisors in specialized office functions, e.g., fingerprinting, I-9, reference and background checking, unemployment insurance. - Calculates payroll figures; verifies amounts on financial forms; prepares deposit records; refunds authorizations, and similar documents; keeps related records. - Makes routine petty cash purchases and disbursements, and maintains petty cash account; keeps necessary records. - Receives mail for the unit/department/college and distributes it among the proper persons; may sort mail per instructions. - Prepare the department/unit/college mailings within or outside CUNY, arranging special mail services when authorized. - Duplicates, collates and distributes materials. Coordinates the work of others to produce and distribute materials; confers with printing department and mailroom personnel as needed. - Assists in preparing and distributing materials such as recruitment documents. - Assists in registration activities within the department or as assigned; when authorized, processes drop/add and over tally requests for course registration. Other - Performs routine upkeep of office machines, e.g., photocopier, typewriter, computer terminals, printers, fax machines. - May serve on committees when authorized. ASSIGNMENT LEVEL 2 PAY LEVEL 4: - Under supervision, performs moderately complex office or secretarial work. - Perform tasks at Assignment Level 1, at a more complex or responsibility level or with significant expertise and masterly performance. - May serve as secretary to an executive or to a small group of professional, managerial, or technical personnel. - Organizes, supervises and coordinates the workload of a moderately complex office, including the supervision of full and part-time office support staff. - Initiates administrative procedures on behalf of the department. - Administers a specialized area, requiring unique training and/or experience within a large office. - Interviews and recommends full and part-time office support staff, including EOC Assistants and EOC Office Assistants in Level 1. - Prepares and compiles complex reports, including simple research and analysis. - With approval, makes improvements to department forms. - Develops record-keeping systems. - Trains office employees and others (as directed) in routine office duties, rules, procedures, etc. and related matters. Required Knowledge: -English Language: vocabulary: knowledge of the meaning of words used in written and spoken business communications. -Arithmetic: rules of basic Math and their use (i.e., computing answers to basic numerical and text-based mathematical problems). -Customer Service: principles and processes for providing quality customer services. -Office Technology: telephone applications, word and/or document processing software, electronic mail, calendar, and other office systems widely used throughout the University. Required Skills: -Active listening, speaking to others to effectively convey information, and being aware of others' reactions and understanding their reactions. -Clearly and concisely transmitting ideas in writing by including appropriate and accurate information, using proper grammar, spelling, syntax, and composition. -Understanding written sentences and paragraphs in work-related documents. Required Abilities: -Following directions that are given orally or in writing. -Orally expressing ideas and communicating information so that others will understand. -Arranging things or actions in a logical order, according to specific rule(s). -Concentrating on a task over an extended period of time without being distracted or losing interest. -Editing written material by applying the basic rules of spelling, grammar, punctuation, syntax, and word choice. -Performing basic calculations (i.e., add, subtract, multiply, or divide) quickly and correctly. Other Work Requirements: -Incumbents need a high level of stress tolerance. -An orientation toward providing service is essential. -Incumbents must be self-motivated. -There is often a substantial amount of time answering the telephone, making telephone calls, engaging in work-related telephone calls, and handling telephone messages. -This position might require extended periods of time sitting or other sedentary activity. -Incumbents of this title spend a lot of time making or maintaining contact with others face-to-face, via telephone, and through written communication, including electronic (such as email). -There is a high level of repetition in both physical activities (e.g., typing) and mental activities (e.g., recordkeeping). -The incumbents of this position often work as members of a team and are accountable to other members of the team. -This job requires a high level of accuracy in the performance of job duties. Work Values and Interests: - People who are drawn to the EOC Office Assistant job typically value: -Helping people. -Having a good work ethic. -Doing a good job. -Using their personal initiative. -Organizations with supportive management. -Working in a friendly, non-competitive environment. -People who are drawn to this job typically like being involved in work that is conventional, with set procedures and routines and a clear line of authority. They also enjoy providing help or service to others and communicating with people. **CONTRACT TITLE** EOC Office Assistant **FLSA** Non-exempt **CAMPUS SPECIFIC INFORMATION** The State University of New York, Brooklyn Educational Opportunity Center (BEOC), located in Downtown Brooklyn and administered by New York City College of Technology/CUNY, provides tuition-free academic and workforce development training to eligible New York State residents, offering a pathway to lifelong learning, college access and economic self-sufficiency. The BEOC welcomes applications for multple full-time EOC Office Assistant positions to provide administrative and clerical support across various departments, including Academic Affairs, Student Services, Career Services, Advising, Registrar/Records, Testing Center, and Communications. These positions are essential in ensuring efficient office operations, supporting students and faculty, maintaining accurate records, and facilitating effective communication within the center. Additionally, these roles will provide direct clerical support to the Directors of Academic Affairs, Student Services, and Career Services, ensuring smooth departmental operations and assisting with scheduling, documentation, and interdepartmental coordination. General Administrative & Clerical Support + Assist the Directors of Academic Affairs, Student Services, and Career Services with scheduling, maintaining calendars, and coordinating meetings. + Prepare and process departmental documents, reports, and records using Microsoft O365 applications (Word, Excel, Outlook, and Teams). + Answer and direct phone calls, emails, and inquiries in a professional manner. + Maintain both electronic and physical filing systems, ensuring document organization and confidentiality. + Support department-wide logistics, such as organizing meeting materials, distributing paperwork, and updating information systems. Academic Affairs Support + Assist faculty and students by printing, organizing, and disseminating course materials. + Maintain and update academic records, class schedules, and attendance tracking. + Support faculty with general administrative tasks, including document preparation and data entry. + Assist with event coordination by handling logistics such as room reservations and preparing sign-in sheets. Student Services Support + Provide clerical and administrative support for Student Services, assisting with document processing, filing, and maintaining student records. + Schedule student appointments and maintain departmental logs. + Assist with clerical aspects of student engagement activities, including preparing sign-in sheets, distributing flyers, and setting up materials for workshops and events. + Support event coordination by preparing documentation, tracking attendance, and organizing materials. Career Services Support + Provide administrative support for career-related events, such as job fairs and employer engagement activities. + Maintain student employment and internship records, including filing paperwork and updating tracking spreadsheets. + Assist with scheduling career counseling appointments and coordinating employer visits. + Prepare and distribute pre-approved career-related materials to students. Advising Department Support + Schedule and confirm student advising appointments, ensuring records are updated in the student database. + Maintain accurate clerical records of student advisement sessions and assist in tracking student progress. + Assist in organizing workshops and informational sessions by handling clerical duties such as compiling packets and sign-in sheets. + Provide students with pre-approved general information regarding program requirements and available services. Registrar/Records Support + Assist with student registration, enrollment verification, and transcript requests, ensuring compliance with FERPA regulations. + Update and maintain accurate student records in the student information system. + Process data entry and generate reports related to student enrollment, academic progress, and graduation requirements. + Distribute policy updates, registration deadlines, and important notifications to students and faculty. Testing Center Support + Schedule and coordinate student testing appointments, including proctoring arrangements and accommodations. + Maintain test records and ensure compliance with institutional and testing center policies. + Provide students with standardized information regarding test requirements, locations, and procedures. + Assist with secure handling and filing of test materials. Communications Support + Use Microsoft O365 applications (Word, Outlook, and PowerPoint) to format and distribute internal and external communications. + Assist with document formatting, proofreading, and distribution of newsletters, announcements, and pre-approved communications. + Coordinate the printing and distribution of materials for departmental outreach efforts. + Update and maintain organized communication records and departmental documents. **MINIMUM QUALIFICATIONS** Completion of a High School Diploma or Equivalent (GED). -Completion of two (2) years of full-time equivalent experience which may be met by one of the following: -Two years of employment in general office work -One year of employment in general office work plus 30 college credits from an accredited institution of higher education (equivalent of one year of experience) -60 college credits from an accredited institution of higher education (equivalent of two years of experience) - Part-time experience of at least 20 hours per week may be prorated and credited instead of, but not in addition to, full-time experience during the same period. - Demonstrated English language proficiency (ability to speak, read, write, and understand English well enough to meet job requirements). - Technical competence in using job-related computer software (word processing or other) may be required for this position. **OTHER QUALIFICATIONS** The preferred candidate will demonstrate administrative skills needed to function as support staff in the area they are placed. **COMPENSATION** New Hire: $35,337* Incumbent: $39,931 *This amount reflects a 13% salary suppression in effect for the first 24 months of employment only. **BENEFITS** CUNY offers a comprehensive benefits package to employees and eligible dependents based on job title and classification. Employees are also offered pension and Tax-Deferred Savings Plans. Part-time employees must meet a weekly or semester work hour criteria to be eligible for health benefits. Health benefits are also extended to retirees who meet the eligibility criteria. **HOW TO APPLY** Visit ************* access the employment page, log in or create a new user account, and search for this vacancy using the Job ID or Title. Select "Apply Now" and provide the requested information. Candidates should provide a resume and cover letter. **CLOSING DATE** Open until filled with review of resumes to begin on or after March 31, 2025. **JOB SEARCH CATEGORY** CUNY Job Posting: Support Staff **EQUAL EMPLOYMENT OPPORTUNITY** CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer. Job ID 29971 Location NYC College of Technology