Office Administrator jobs at Syracuse University - 68 jobs

* Job Type: Officer of Administration * Regular/Temporary: Regular * Hours Per Week: 35 * Salary Range: $70,000 - $73,000 The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. Position Summary Columbia University Benefits proudly supports a community of over 18,000 benefit-eligible employees, retirees, and eligible dependents by offering a comprehensive health and wellness suite that promotes health, well-being, educational opportunities, and long-term financial security for retirement. Reporting to the Assistant Director of Leave Management and working closely with all members of the Leave Management Office (LMO), the coordinator responds to inquiries and processes all aspects of benefits, employee leaves, workplace accommodations, and related programs to ensure compliance with university policies and federal and state leave regulations while providing expert guidance and excellent customer service to employees, managers, and human resources professionals. Responsibilities * Ensure timely intake of requests for leaves and workplace accommodations and strive to provide a resolution within 72 hours. Take prompt action to address and resolve inquiries or requests raised by employees. Engage in direct communication with employees. When necessary, escalate issues to the relevant team members or other appropriate individuals. * Assume responsibility for reviewing and responding to all inquiries related to leaves coming from employees, managers, departments, and vendors. * Conduct comprehensive research to resolve escalated issues internally or in coordination with the LMO team and outside vendors. * Review all incoming mail, and coordinate all vendor requests. Coordinate with payroll and local schools/departments to manage the overpayment process. * Support metrics reporting and trend analysis. Ensure Data Integrity and offer process improvement recommendations. Generate and present metric reports regularly to analyze disability leave and Workers' Compensation data and trends. * Work with the LMO Team to ensure program policies, procedures, and established administrative practices are followed to guarantee compliance. * Create and maintain complete and accurate records in hard copy and digitally as applicable. * Monitor and track critical dates in the leave cycle and communicate with the employee and manager/department HR as appropriate. Work with employees and managers to ensure proper timekeeping and the calculation of salary continuation, wages, or other employment records. * Maintain program databases and systems. Responsible for the documentation and updating of all processes. * Draft and maintain regular communications with stakeholders, including sending required notices, forms, and letters. * Secure and provide analysis of information, including medical documentation about employees' eligibility status, medical condition(s), occupational or employer requirements, and statutory regulations, to accurately determine eligibility for leave. * Participate in delivering leave-related training to employees, managers, department administrators, and human resources professionals. * Ensure federal and state compliance with all leaves, including certification of FMLA leaves, by maintaining current knowledge of leave laws and regulations. * Assist with other area assignments periodically to foster ongoing growth, development, and depth of knowledge. * Assist in preparing and submitting the annual OSHA and DOL reporting. * Other duties as assigned. Minimum Qualifications * Bachelor's degree and/or equivalent experience and two years of professional experience. Preferred Qualifications * Knowledge of federal and state leave-related regulations, including FMLA, ADAAA (including the interactive process), and HIPAA. * General understanding of employee benefits as they relate to leaves of absence, including FMLA, Paid Family Leave, Short/Long Term Disability, Workers' Compensation, COBRA, etc., * Working knowledge of PeopleSoft or comparable enterprise HRIS platforms. Other Requirements * Excellent proficiency with Microsoft Office programs and databases. * Excellent written, verbal, and interpersonal communication skills. * Ability to maintain high confidentiality and professionalism with a client focus. * Strong multi-tasking, prioritization, and organization skills. * Attention to detail, research, critical thinking, analytical and problem-solving skills. * Self-starter, a fast learner who can work independently under limited supervision. * Work well in an interactive team environment. Equal Opportunity Employer / Disability / Veteran Columbia University is committed to the hiring of qualified local residents.

* Job Type: Officer of Administration * Regular/Temporary: Regular * Hours Per Week: 35 * Salary Range: $65,000.00 - $70,680.00 The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. Position Summary The Division of General Medicine/Hospitalist Program seeks a highly motivated and detail-oriented Administrative Coordinator to provide comprehensive administrative support onsite at the Columbia University Medical Center. Reporting jointly to the Divisional Administrator and the Medical Director of the Hospitalist Program, this role supports both leaders and the broader Hospitalist office team. The ideal candidate will possess strong organizational skills, the ability to manage multiple priorities simultaneously, and a proactive approach to problem-solving. This position plays a key role in ensuring the smooth operation of the Hospitalist Program, including managing calendars, coordinating meetings, maintaining office systems, and supporting recruitment and scheduling efforts. The Administrative Coordinator will also be a member of the division's core administrative team, collaborating with colleagues in People & Culture, IT, and Procurement to support division-wide initiatives such as events and communications. Responsibilities * Serve as the primary liaison between the divisional administrative team and the Hospitalist group. * Provide administrative support to over 35 physicians and 75 physician assistants at Milstein Hospital. * Manage physician scheduling, maintain the Medical Director's calendar, coordinate meetings, and support working groups and social events. * Facilitate recruitment efforts, including preparing interview itineraries and escorting candidates. * Oversee the Hospital Medicine administrative office, including responding to external inquiries, submitting facilities requests, and maintaining office supplies and organization. * Administer the Hospitalist moonlighting program, including scheduling and monthly payroll submissions. * Support clinical appointment and reappointment processes in collaboration with the Manager of People & Culture. * Track professional practice evaluations, expirables, compliance documentation, and Medicaid recertifications. * Participate in weekly core administrative team meetings and assist with division-wide events such as grand rounds, retreats, and holiday gatherings. * Perform additional duties as assigned by the Divisional Administrator and Medical Director. Minimum Qualifications * Bachelor's degree or equivalent combination of education and experience. * Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook, Teams). * Ability to handle sensitive and confidential information with discretion. * Strong attention to detail and excellent organizational skills. Preferred Qualifications * At least two years of relevant administrative experience. * Experience with EPIC and Amion (or similar scheduling systems). * Ability to quickly learn new platforms (e.g., Columbia website CMS, Symplr, ARC, Interfolio). * Interest or experience in scheduling, website maintenance, and billing processes. Other Requirements * Successful completion of applicable compliance and systems training requirements. Equal Opportunity Employer / Disability / Veteran Columbia University is committed to the hiring of qualified local residents.

The Student Advocacy Program Administrator is an integral member of the Office of Student Advocacy, providing front-line support to students navigating personal, medical, academic, and engagement-related challenges. The Program Administrator helps ensure students receive timely, informed, and compassionate support that promotes student success, academic continuity, and overall well-being. The Administrator serves as a key point of contact for students seeking guidance on absences, accommodations, and university resources, and collaborates closely with faculty to coordinate short-term academic support. The role manages essential departmental communication by monitoring the shared Student Advocacy inbox, triaging concerns, and escalating complex or sensitive cases to the Director as appropriate. The Program Administrator plays a significant role in planning and implementing departmental and school-wide initiatives. This includes undergraduate and graduate orientation, transitional programming, commencement activities, and student engagement events. Responsible for designing and facilitating at least one wellness, sexual health, or self-efficacy program each semester and maintains a strong working knowledge of key campus resources, including the NYU Student Health Center, Bias Response Line, Title IX Office, and the Office of Conduct and Community Standards to effectively guide and refer students. Qualifications Required Education:Bachelor's Degree in a related area Preferred Education:Master's Degree in Education, Administration, or related fields. Required Experience:2+ years professional experience in academic setting; experience working in student affairs, counseling, supervision or public health Required Skills, Knowledge and Abilities:Demonstrated skills in spreadsheet applications; strong written and verbal communication; and experience working directly with students, with a demonstrated commitment and sensitivity to belonging and inclusion. Proven ability to maintain confidentiality, exercise discretion, and uphold a high level of attention to detail. The ideal candidate will possess knowledge of psychosocial issues and the unique challenges experienced by STEM/Engineering students, as well as an understanding the barriers faced by underrepresented groups in these settings. Strong organizational and project-management skills are essential, along with the interpersonal capacity to develop and sustain effective relationships that support departmental and institutional goals. Candidates should demonstrate the ability to multitask and manage competing priorities in a fast-paced environment. Additional required competencies include cultural humility; an understanding of critical issues facing underrepresented and marginalized populations and systems of power, privilege, and oppression; the ability to work proactively and independently on projects; strong writing and communication skills; and a clear commitment to student advocacy. Demonstrated success working autonomously as well as collaboratively is essential. Preferred Skills, Knowledge and Abilities:A strong foundational knowledge of historically excluded populations/communities and issues. Experience with project management and event planning. Strong organizational skills and attention to detail. A commitment to and experience with social justice and diversity education. Facilitation experience for both small and large group discussions. Ability to proactively identify, communicate and resolve problems. Additional Information In compliance with NYC's Pay Transparency Act, the annual base salary range for this position is USD $70,000.00 to USD $79,200.00. New York University considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, education/training, key skills, internal peer equity, as well as, market and organizational considerations when extending an offer. This pay range represents base pay only and excludes any additional items such as incentives, bonuses, clinical compensation, or other items. NYU aims to be among the greenest urban campuses in the country and carbon neutral by 2040. Learn more at nyu.edu/nyugreen.NYU is an Equal Opportunity Employer and is committed to a policy of equal treatment and opportunity in every aspect of its recruitment and hiring process without regard to age, alienage, caregiver status, childbirth, citizenship status, color, creed, disability, domestic violence victim status, ethnicity, familial status, gender and/or gender identity or expression, marital status, military status, national origin, parental status, partnership status, predisposing genetic characteristics, pregnancy, race, religion, reproductive health decision making, sex, sexual orientation, unemployment status, veteran status, or any other legally protected basis. All interested persons are encouraged to apply at all levels.

Arts & Science is seeking a dynamic Graduate Program Administrator to join the Department of Psychology. This individual will administer Psychology Master's (MA) program activities, including student inquiries, admission application and enrollment processes. Advise students about standard sequence of course selections, program requirements, policies and procedures and refer to faculty advisor if necessary. Oversee the MA Requital budget and instructional funds. Serve as liaison with GSAS offices for Academic and Student Affairs, and other University departments. Promote programs through publicity and coordinating career development events. Oversee adjunct faculty administrative matters. Assist the MA Director and I/O Coordinator with the implementation and development of program policies and procedures. Implement an integrated database management system, which will allow for reporting and analysis on various program statistics. Update and maintain General MA and Industrial/ Organizational MA website. Serve as a backup for related PhD program tasks and activities. Qualifications Required Education:Bachelor's DegreePreferred Education:Master's DegreeRequired Experience:3+ years of relevant experience, including overseeing program activities and managing budgets, or an equivalent combination of education and experience.Required Skills, Knowledge and Abilities:Capacity to main excellent customer service orientation in a highly transactional environment in a fast-paced set of deadline-driven activities across the academic year. Excellent interpersonal, quantitative, written and oral communication skills. Strong organizational skills. Familiarity with word processing, spreadsheet, report generation. Database management skills (extracting reports, aggregating data, assessing accuracy using NYU tools and exporting to MS Office.Preferred Skills, Knowledge and Abilities:Excellent communication skills. Website maintenance experience. Additional Information In compliance with NYC's Pay Transparency Act, the annual base salary range for this position is USD $70,000.00 to USD $75,000.00. New York University considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, education/training, key skills, internal peer equity, as well as, market and organizational considerations when extending an offer. This pay range represents base pay only and excludes any additional items such as incentives, bonuses, clinical compensation, or other items. NYU aims to be among the greenest urban campuses in the country and carbon neutral by 2040. Learn more at nyu.edu/nyugreen.NYU is an Equal Opportunity Employer and is committed to a policy of equal treatment and opportunity in every aspect of its recruitment and hiring process without regard to age, alienage, caregiver status, childbirth, citizenship status, color, creed, disability, domestic violence victim status, ethnicity, familial status, gender and/or gender identity or expression, marital status, military status, national origin, parental status, partnership status, predisposing genetic characteristics, pregnancy, race, religion, reproductive health decision making, sex, sexual orientation, unemployment status, veteran status, or any other legally protected basis. All interested persons are encouraged to apply at all levels.

Arts & Science is seeking a talented Undergraduate Program Administrator to join the Department of Psychology. This individual will serve as a department administrator for all undergraduate programs and faculty. Advise prospective and current undergraduate students on requirements, curriculum planning, course scheduling, and registration. Manage student records and maintain a database of undergraduate student advisement. Manage undergraduate course scheduling process. Provide administration of departmental awards and support assessments for curricular development. Work with the Director of Undergraduate Studies on student concerns, tracking of academic program progress, probation, addressing faculty concerns, transfer students, course evaluations, etc. Display a comprehensive knowledge of the undergraduate/graduate departmental offerings and policies. Assist with planning and implementation of student programming and events. Provide coverage and additional support for graduate programs (Masters and Doctoral), as needed. Assist with the prioritization of office activities and delegate to and monitor work of student/casual employees. Monitor moderately complex budgets for program events and initiatives. Qualifications Required Education:Bachelor's DegreePreferred Education:Master's DegreeRequired Experience:2+ years Relevant experience or equivalent combination. Must include experience with overseeing program activities and managing budgets.Required Skills, Knowledge and Abilities:Ability to provide advice, problem solve, and interact with individuals at all levels. Capacity to maintain an excellent customer service orientation in a highly transactional environment. Excellent interpersonal, organizational, written and verbal communication skills, with attention to detail. Familiarity with Microsoft Word processing, Excel spreadsheet and database management skills (e.g. extracting reports, aggregating data, assessing accuracy using NYU tools and exporting to MS Office.) Preferred Skills, Knowledge and Abilities:Proficiency with intermediate-level Microsoft Office. Event planning. Good writing and proofreading skills. Additional Information In compliance with NYC's Pay Transparency Act, the annual base salary range for this position is USD $70,000 to USD $75,000. New York University considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, education/training, key skills, internal peer equity, as well as, market and organizational considerations when extending an offer. This pay range represents base pay only and excludes any additional items such as incentives, bonuses, clinical compensation, or other items. NYU aims to be among the greenest urban campuses in the country and carbon neutral by 2040. Learn more at nyu.edu/nyugreen.NYU is an Equal Opportunity Employer and is committed to a policy of equal treatment and opportunity in every aspect of its recruitment and hiring process without regard to age, alienage, caregiver status, childbirth, citizenship status, color, creed, disability, domestic violence victim status, ethnicity, familial status, gender and/or gender identity or expression, marital status, military status, national origin, parental status, partnership status, predisposing genetic characteristics, pregnancy, race, religion, reproductive health decision making, sex, sexual orientation, unemployment status, veteran status, or any other legally protected basis. All interested persons are encouraged to apply at all levels.

Arts & Science is seeking a dynamic Program Administrator, First Year Experience to join the College of Arts & Science's Student Success team. This individual supports the Associate Director, First and Second Year Experience in developing and implementing programs that engage first-year students from the point of acceptance through the end of their first year, with a focus on preparing them for a smooth transition into the second year. In this role, the Program Administrator assists with the coordination of the College Leader program, including helping with the recruitment, hiring, training, and day-to-day support of 40 student leaders who serve as mentors, instructors, and orientation leaders. Working closely with campus partners, this position helps deliver inclusive, equity-driven programs that foster belonging, engagement, and academic success. The Program Administrator also contributes to program assessment and data collection to inform ongoing improvements. By helping connect students to resources, supporting engagement opportunities, and addressing early challenges, this role plays an important part in strengthening student retention, persistence and graduation rates, key strategic goals of both CAS and the University-writ large. Qualifications Required Education:Bachelor's DegreePreferred Education:Master's Degree Higher Education, Student Affairs, or related area.Required Experience:3+ years Professional level experience in first-year experience, orientation or student leadership programming, event planning, student affairs, mentorship programming, student training with a specialization in first-year experience.Preferred Experience:3+ years Professional level experience in first-year experience, orientation or student leadership programming, event planning, student affairs, mentorship programming, student training with a specialization in first-year experience.Required Skills, Knowledge and Abilities:Proven ability to execute programs at a high level, successfully manage details independently and work within predetermined timelines. Ability to work within complex organizations to achieve outcomes; excellent interpersonal skills, including the demonstrated ability to develop effective relationships and communicate with multifaceted populations and stakeholders. Excellent presentation, written, and oral communication skills; Ability to work effectively to a wide range of audiences.Preferred Skills, Knowledge and Abilities:Broad understanding of student services (academic and co-curricular) in a higher education setting; Experience developing and executing interventions for students that address curricular, career, and/or social barriers to student success and engagement; General knowledge of the range of student development and retention theories; An understanding of promising practices in one or more of the following areas: student success and retention, student engagement, peer-to-peer, alumni, and faculty mentorship, student transition and development, behavioral science, and community and belonging in order positively affect key goals and outcomes. Additional Information In compliance with NYC's Pay Transparency Act, the annual base salary range for this position is USD $70,000.00 to USD $75,000.00. New York University considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, education/training, key skills, internal peer equity, as well as, market and organizational considerations when extending an offer. This pay range represents base pay only and excludes any additional items such as incentives, bonuses, clinical compensation, or other items. NYU aims to be among the greenest urban campuses in the country and carbon neutral by 2040. Learn more at nyu.edu/nyugreen.NYU is an Equal Opportunity Employer and is committed to a policy of equal treatment and opportunity in every aspect of its recruitment and hiring process without regard to age, alienage, caregiver status, childbirth, citizenship status, color, creed, disability, domestic violence victim status, ethnicity, familial status, gender and/or gender identity or expression, marital status, military status, national origin, parental status, partnership status, predisposing genetic characteristics, pregnancy, race, religion, reproductive health decision making, sex, sexual orientation, unemployment status, veteran status, or any other legally protected basis. All interested persons are encouraged to apply at all levels.

Arts & Science is seeking a dynamic Program Administrator, Academic Support & Learning Center to join the College of Arts & Science's Student Success team. This individual is responsible for supporting both the University Learning Center (ULC) and CAS Cornerstone initiatives within the College of Arts & Science and greater New York University Community. Through ULC and Cornerstone, the Program Administrator will provide support to ULC operations and outreach and will oversee the process of tracking outcomes and assessing impact of both ULC and CAS Cornerstone initiatives. The Program Administrator will ensure all initiatives, events, and program components are in place to drive student success as well as enhancing the University's retention and graduation goals by supporting students throughout the academic life cycle while promoting a philosophy of effortful learning, collaborative learning, and peer-led development. The position will also develop, support, and enhance program logistics, assessment, and continuous improvement of initiatives. Qualifications Required Education:Bachelor's Degree Liberal Arts or Higher Education.Preferred Education:Master's Degree Higher Education, Student Affairs, or related area.Required Experience:3+ years Professional level experience in academic advisement, student success, program administration, student affairs.Preferred Experience:5+ years Experience working with mentorship and leadership development programs.Required Skills, Knowledge and Abilities:Proven ability to execute programs at a high level, successfully manage details independently and work within predetermined timelines. Ability to work within complex organizations to achieve outcomes; excellent interpersonal skills, including the demonstrated ability to develop effective relationships and communicate with multifaceted populations and stakeholders. Excellent presentation, written, and oral communication skills; Ability to work effectively to a wide range of audiences including students and their families, alumni, advisors, faculty, and administrators.Preferred Skills, Knowledge and Abilities:Broad understanding of student services (academic and co-curricular) in a higher education setting; Experience developing and executing interventions for students that address curricular, career, and/or social barriers to student success and engagement; General knowledge of the range of student development and learning research; An understanding of promising practices in one or more of the following areas: student success and retention, student engagement, collaborative learning, student learning development, behavioral science, and community and belonging in order positively affect key goals and outcomes. Additional Information In compliance with NYC's Pay Transparency Act, the annual base salary range for this position is USD $70,000.00 to USD $75,000.00. New York University considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, education/training, key skills, internal peer equity, as well as, market and organizational considerations when extending an offer. This pay range represents base pay only and excludes any additional items such as incentives, bonuses, clinical compensation, or other items. NYU aims to be among the greenest urban campuses in the country and carbon neutral by 2040. Learn more at nyu.edu/nyugreen.NYU is an Equal Opportunity Employer and is committed to a policy of equal treatment and opportunity in every aspect of its recruitment and hiring process without regard to age, alienage, caregiver status, childbirth, citizenship status, color, creed, disability, domestic violence victim status, ethnicity, familial status, gender and/or gender identity or expression, marital status, military status, national origin, parental status, partnership status, predisposing genetic characteristics, pregnancy, race, religion, reproductive health decision making, sex, sexual orientation, unemployment status, veteran status, or any other legally protected basis. All interested persons are encouraged to apply at all levels.

Fiscal Year 2025-2026 Position Title Office Administrator, Office of Educator Preparation Classification Title Senior Staff Assistant Department Office of Educator Preparation Posting Number P260007 Posting Link ********************************************* Employer State Position Type Professional Appointment Term Term Salary Grade SL3 Posting Detail Information Position Summary The Office of Educator Preparation in UB's Graduate School of Education works with undergraduate and graduate students pursuing a career in classroom teaching. Faculty and staff demonstrate a commitment to creating a collegial academic environment characterized by equity, social justice, interdisciplinary collaboration, and an ethic of care. Working collaboratively with faculty, staff, and the director, the Office Administrator provides a leadership presence that demonstrates dedication to excellence and equity and emphasizes the significance of being student-centered. Key areas of responsibility include: * Course scheduling * Assist OEP Leadership in budget development and management * Create efficient administrative processes to maintain a variety of academic records * Outreach to adjunct instructors, clinical coaches, school and community partners * Coordinate and execute OEP events * Overall department administration About the School The Graduate School of Education is a professional school with a social mission to create and apply knowledge informed by research on human development, educational policy, teaching and information science. Students are involved in dynamic, collaborative and transformative research that impacts our local, national and global communities. We transform society through education. About UB The University at Buffalo is SUNY's most comprehensive public research university, and an outstanding place to work. UB amplifies ambition for faculty and staff by offering endless possibilities to achieve more. Here, people from all backgrounds and cultures challenge and inspire each other to discover, learn and succeed. Dedicated staff and engaged faculty collaborate to further knowledge and understanding, and develop tenacious graduates who are valued for their talents and their impact on global society. Visit our website to learn more about the University at Buffalo. Being a part of the University at Buffalo community. Outstanding Benefits Package Working at UB comes with benefits that exceed salary alone. There are personal rewards including comprehensive health and retirement plan options. We also focus on creating and sustaining a healthy mix of work, personal and academic pursuit - all in an effort to support your work-life effectiveness. Visit our benefits website to learn about our benefit packages. As an Equal Opportunity / Affirmative Action employer, the University at Buffalo will not discriminate in its employment practices due to an applicant's race, color, religion, sex, sexual orientation, gender identity, national origin and veteran or disability status. Minimum Qualifications * Bachelor's degree in a related field. * Two years administrative experience in an academic setting. * Applicants must be currently authorized to work in the United States on a full-time basis Preferred Qualifications * Masters degree in a related field * Must be self-motivated and able to work interchangeably with faculty, staff and students. * Five years of experience in an administrative support role to academic leadership is a plus. * Two years of administrative experience in an academic setting and with SUNY systems. Physical Demands Typical Office Work environment Salary Range $57,151 - $60,000 Additional Salary Information Job Type Full-Time Campus South Campus Posting Alerts Special Instructions Summary Additional Information Is a background check required for this posting? No Background Check Notification Contact Information Contact's Name Elisabeth Etopio Contact's Pronouns Contact's Title Clinical Professor and Assistant Dean for Teacher Education Contact's Email ****************** Contact's Phone ************ Posting Dates Posted 01/13/2026 Deadline for Internal Applicants 01/27/2026 Deadline for External Applicants Open Until Filled Date to be filled References Number of References Required 3 Reference Cutoff Date Instructions to Applicant

All Job Postings will close at 12:01a.m. CST (1:01a.m. EST) on the specified Closing Date (if designated).If you close the browser or exit your application prior to submitting, the application progress will be saved as a draft. You will be able to access and complete the application through “My Draft Applications” located on your Candidate Home page.Job Posting Title:WLLC Office CoordinatorPosition Type:Professional / UnclassifiedDepartment:LSUAM HSS - WLLC - Human Resources (Charles Cloutier (00075933)) Work Location:0316 Campbell B. Hodges HallPay Grade:Professional Hourly: The Department of World Languages, Literatures, & Cultures is seeking an Office Coordinator to assist with departmental administrative duties. This position must be able to provide a variety of information regarding the function and operations of the department and university. Serves as back up to Assistant to the Chair. The department has a diverse faculty of approximately 56 members, 13 graduate students, two staff, and hundreds of undergraduate students. Serves as initial point of contact for all visitors to the department. Greets faculty, students, and visitors. Answers and screens telephone calls, provides answers to callers, transfers calls to appropriate personnel, records and distributes messages. The Coordinator performs a wide variety of administrative duties that requires independent judgment to accomplish support of the staff members and/or operations of an organizational unit. The complexity, diversity, and scope of tasks requires excellent written and verbal communication skills. Expected compensation is $20.75 per hour. Job Responsibilities: 30% - Administrative Support: Serves as the initial contact for the department. Ensures that students, faculty, staff, and visitors receive prompt and courteous assistance. Interacts with various LSU offices to answer questions and resolve problems. Must be able to locate, understand, and interpret department and campus policies and procedures so that proper information is given to inquirers. Reports maintenance problems to Facility Services. Places long-distance and overseas telephone calls and faxes. Makes reservations for department conference rooms. Maintains and publishes faculty office hours and contact information. Manages department keys. Advises the department Chair, Section Heads, faculty, and staff on administrative matters and procedures. 20% - Student Employment/Supervision: Student Worker and graduate assistant employment partner and time keeper. Appoints student workers and graduate assistants. Assists with supervision up to 5 department student workers. Monitors Work Study student worker payroll. Assists with new faculty/GA departmental orientation. Assists with the monitoring student worker and graduate assistant onboarding. 20% - Academic Support: Assists with department course offerings. Works with University Registrar to solve various problems regarding classrooms, classroom location changes, and enrollment in courses. Assist students with various questions and issues regarding enrollment. Provides placement test information, directions, and forms to students. Maintains database of course syllabi. Assists coordination of textbook and instructor desk copy orders. Manages various student services forms. Assists coordination of faculty workshops, orientations, and meetings. Manages department email account to provide prompt and courteous responses. Distributes various student services forms. Assists faculty with scanning and duplication of teaching/research materials and tests. Coordinates with LSU Bookstore and surrounding bookstores to ensure that correct textbooks have been ordered and are on the bookshelves when classes begin each semester. Updates language program brochures for department and special events. Orders office supplies for the department. Orders, maintains database, and distributes office keys and building front door keys to faculty, staff, and graduate students. Collects keys at end of faculty/staff employment. Distributes various student services forms (grade changes, petition to award credit, independent study, add/drop, student petitions, etc.). Assists faculty with scanning and duplication of teaching/research materials and tests. 15% - Technical Support: Assists with social media and website. Assists faculty with solving minor computer problems and reports major problems to college technical service provider (TSP) or appropriate units. Manages department copier code database and collaborates with Copier Management to solve problems. Creates and hosts department Zoom meetings as requested. Creates departmental event promotional materials as needed. Maintains and updates the department television monitors to keep announcements current. Manages department copier code database and collaborates with Copier Management to solve problems. Orders copier supplies as needed. 10% - Procurement and Inventory: Assists with purchases of goods and supplies. Assists in preparing requisitions/purchase orders/receiving reports for procurement of capital assets and other purchases; uses LaCarte card to purchase supplies and other allowable purchases according to state and campus regulations. Serves as secondary department asset custodian. Assists with annual equipment and space inventory reports. Prepares surplus items for pick up. 5% - Other duties as assigned Minimum Qualifications Education Level: Bachelor's Degree Substitute: LSU values skills, experience, and expertise. Candidates who have relevant experience in key job responsibilities are encouraged to apply- a degree is not required as long as the candidate meets the required years of experience specified in the . Specific Experience: Knowledgeable with Microsoft Suite applications. Preferred Qualifications Years of Experience: Two years of experience in which administrative work was a major duty. Specific Experience: Knowledgeable with Workday Student, Workday, Zoom, Box, and Omni Additional Job Description:Special Instructions:Please attach CV/resume, cover letter, and the names of three professional references. A copy of your transcripts may be attached to your application (if available). However, official transcripts are required prior to hire. Please attach all documents under the “Resume/CV” section of your application. Attachments are limited to five. For questions or concerns regarding the status of your application or salary ranges, please contact Rafael Orozco, Department Chair, at rorozc1@lsu.edu.Posting Date:December 8, 2025Closing Date (Open Until Filled if No Date Specified):March 20, 2026Additional Position Information: Background Check - An offer of employment is contingent on a satisfactory pre-employment background check. Benefits - LSU offers outstanding benefits to eligible employees and their dependents including health, life, dental, and vision insurance; flexible spending accounts; retirement options; various leave options; paid holidays; wellness benefits; tuition exemption for qualified positions; training and development opportunities; employee discounts; and more! Positions approved to work outside the State of Louisiana shall be employed through Louisiana State University's partner, next Source Workforce Solutions, for Employer of Record Services including but not limited to employment, benefits, payroll, and tax compliance. Positions employed through Employer of Record Services will be offered benefits and retirement as applicable through their provider and will not be eligible for State of Louisiana benefits and retirement. Essential Position (Y/N):NLSU is an Equal Opportunity Employer. All candidates must have valid U.S. work authorization at the time of hire and maintain that valid work authorization throughout employment. Changes in laws, regulations, or government policies may impact the university's ability to employ individuals in certain positions. HCM Contact Information: For questions or concerns related to updating your application with attachments (e.g., resumes, RS:17 documents), date of birth, or reactivating applications, please contact the LSU Human Resources Management Office at ************ or email **********. For questions or concerns regarding the status of your application or salary ranges, please contact the department using the information provided in the Special Instructions section of this job posting.

Fiscal Year 2025-2026 Position Title Office Assistant 2 (NY HELPS), Residential Life Classification Title Office Assistant 2 Department Residential Life Posting Number C250159 Posting Link ********************************************* Employer State Appointment Type Classified Appointment Term Permanent/Contingent Permanent Classified Position Type NY HELPS Temporary Until Salary Grade SG09 Posting Detail Information Position Summary The Division of Student Life is accepting applications for the Office Assistant 2 position within Residential Life. In this role you will be responsible for completing various administrative tasks for the unit. As an Office Assistant 2, your responsibilities include: * Provide clerical support to designated staff * Serve as the office receptionist * Assist with budget-related functions * Coordinate work-order responses and resolutions * Assist in tasks related to university apartment complexes, including billing, office coverage, contracts, training, repairs, etc. * Record keeping * Data entry Residential Life serves to provide the best residential living experience for students at the University at Buffalo. We support the University's mission by providing inclusive residential communities, personal growth and learning, every day for everyone. Our team recognizes the advantages diverse perspectives and backgrounds bring to the workplace. We are particularly interested in candidates who share this value and will work to achieve the university's goals of inclusive excellence. About Student Life Student Life is dedicated to creating a student-centered environment that fosters engagement, well-being, and success. Guided by four strategic priorities-student engagement, health and wellness, personalized support, and advancing diversity, equity, inclusion, and justice-we provide transformative experiences that empower students to grow, lead, and thrive. As a member of Student Life, you'll join a team of passionate professionals united by shared values and a commitment to student success. We think big, act boldly, and pursue excellence with purpose. Together, we build inclusive communities, champion discovery, and celebrate the achievements that shape the UB experience Learn more: * Our benefits, where we prioritize your well-being and success to enhance every aspect of your life. * Being a part of the University at Buffalo community University at Buffalo is an affirmative action/equal opportunity employer and, in keeping with our commitment, welcomes all to apply including veterans and individuals with disabilities. Departmental Operating Needs * Demonstrated ability to work independently * Strong problem-solving skills * Excellent communication skills Minimum Qualifications This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS). Non-competitive (NY HELPS): * One year of clerical experience. OR Transfer Eligibility Requirement: You must have a current permanent appointment with a minimum of 1 year of service in a position of the same title or transferable title. Reassignment Requirement: You must hold the same title at the University at Buffalo. Reinstatement Requirement: You must be a former state employee to request reinstatement to the title that was held (or transferable title). A completed application is required to be considered for this position. If you have received a canvass letter, DO NOT APPLY for this position. you must apply to the web address provided on your canvass letter. Preferred Qualifications * Experience working in customer service and/or settings that help maintain privacy * Administrative skills * Familiarity with email systems, as well as MS Word, Excel, and PowerPoint Physical Demands Salary Range $42,641 Additional Salary Information Work Days Weekdays - Monday - Friday Work Hours 8:30 a.m. - 5:00 p.m. Scheduled Work Days Monday, Tuesday, Wednesday, Thursday, Friday Job Type Full-Time Campus As Assigned Posting Alerts Special Instructions Summary Additional Information Is a background check required for this posting? Yes Background Check Notification For non-internal applicants: a selected candidate will have to complete and pass a background check prior to appointment. Contact Information Contact's Name Kerri Bigler Contact's Pronouns Contact's Title Administrative Assistant 1 Contact's Email ******************* Contact's Phone ************ Posting Dates Posted 12/31/2025 Deadline for Applicants Open Until Filled Date to be Filled 02/12/2026

Vacancy #: WF250232 Apply by: January 27, 2026 Title: Administrative Assistant 2 Salary: $59,787 Grade: CSEA SG-15 Hours: Academic Year 8:00am-4:00pm (Summers 8:00am-4:00pm) ½ hour lunch AY; ½ hour lunch Summer Duration: Contingent Permanent Requirements: COMPETITIVE MINIMUM QUALIFICATIONS: Candidates must have a reachable score on the University at Albany Administrative Assistant 2 Exam List OR Be a current NYS employee and have a current permanent appointment with 1 year of service as an Administrative Assistant 2, or in a title eligible to transfer to Administrative Assistant 2 OR Be a former NYS employee eligible for reinstatement to the title of Administrative Assistant 2 May be filled from a mandatory reemployment list if one is in effect at the time of appointment. Any resumes received that do not meet the above requirements as described will be deemed unqualified. Additional Information: * Applicants must demonstrate an ability to develop inclusive and equitable relationships within our diverse campus community * Applicants must demonstrate an ability to support diversity, equity, access, inclusion, and belonging relative to their role * Visa sponsorship is not available for this position. If you currently need sponsorship or will need it in the future to maintain employment authorization, you do not meet eligibility requirements. Federal law and regulations require notice to all prospective employees regarding crimes that have occurred on campus in the current three year period. Please refer to the following website for the complete Annual Security Report ("Clery Report"): ********************************** Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Office of Employee Relations at ************** or via email at ***************. THE UNIVERSITY AT ALBANY IS AN EO/AA/IRCA/ADA EMPLOYER Application Instructions: Applicants must submit the below documents through the online application process. Accommodations can be provided to applicants who need assistance applying online. * Classified Employment Application Form * Employment and Experience Form * Optional: Resume and/or cover letter may be uploaded as an additional document. Please note that the application and employment forms must still be completed in their entirety. Note: The required forms are included in the online application process, which will be found after clicking "apply now" See the FAQ for using our online system. Please contact us if you need assistance applying through this website. Returning Applicants - Login to your UAlbany Careers Account to check your completed application.

This position has responsibility for the operation of a major administrative College activity, or difficult administrative and secretarial work in an office with College-wide responsibilities, or in an unusually complex academic department. May perform duties described under the lower title, CUNY Office Assistant (04802). Persons in this position are accountable for rendering quality services in a respectful, courteous and professional manner. In the University's multicultural environment, incumbents provide consistent assistance to everyone. A CUNY Administrative Assistant position will be assigned to either Level 1 or Level 2. A position assigned to Level 1, with wide latitude for the exercise of independent initiative and judgment, performs office or secretarial work in various units, following relevant departmental, College, and University procedures. A position assigned to Level 2, with wide latitude for the exercise of independent initiative and judgment, performs very complex administrative or supervisory work; may work with other College units to complete significant administrative functions (e.g., payroll, facilities, personnel, budget, records, security, etc.). This position is in CUNY's Classified Civil Service. The full specification is available on our web site at ************************************************************************************** CONTRACT TITLE CUNY Administrative Assistant FLSA Non-exempt CAMPUS SPECIFIC INFORMATION * OPEN ONLY TO CURRENT CUNY EMPLOYEES WITH PERMANENT STATUS AS CUNY OFFICE ASSISTANT III OR IV OR CUNY ADMINISTRATIVE ASSISTANT * New York City College of Technology (City Tech) of the City University of New York (CUNY), a comprehensive college in downtown Brooklyn, invites applications for a CUNY Administrative Assistant in the Mathematics department, which is housed in the School of Arts and Sciences. This position will be in provisional status. Continued employment is contingent upon taking and passing a civil service examination when it is offered by CUNY. The Mathematics Department offers three degree programs: an associate degree program (AS) in Computer Science, a baccalaureate degree program (BS) in Applied Mathematics, and a baccalaureate degree program (BS) in Mathematics Education. In addition to the General Duties, and reporting to the Chair, the Administrative Assistant will: + Serve as department secretary, and provide information to students regarding department, college, and university regulations. + Assist faculty and students with completing forms, locating records, and direct them for further assistance as needed. + Train and supervise student aides. + Assist the Chair to establish task priorities for the department, and help to keep the busy and complex office organized. + Draft routine and complex correspondence for the Chair, help improve and maintain record-keeping systems, and assist with producing statistical reports.With Chair approval, make improvements to Math department forms. + Assist with maintaining budgets, make petty cash purchases, and keep records. + Verify student transcripts, and record grades and grade changes. + Develop new and efficient methods for handling faculty and student files. + Communicate with faculty to maintain lists of required textbooks. + Assist with scheduling special exams for students. + Communicate with the college WebMaster to update information on the department website. + Communicate with staff to collect required paperwork. + Reserve classrooms and equipment as needed by the department faculty. MINIMUM QUALIFICATIONS Proof of meeting qualification requirements is needed before the close of a Civil Service Examination filing period. You may be asked to provide proof of meeting these requirements at any time between your application and the close of the filing period. 1. Permanent status as a CUNY Office Assistant at Assignment Level 1 (Pay Level 3) or Assignment Level 2 (Pay Level 4). Candidates who meet the above requirements must also meet requirements 2 and 4 after the close of the filing period. 2. Candidates must take and pass a job-related Civil Service Examination that measures critical competencies for the position. 3. Candidates must undergo a background check, including a fingerprint screening and a verification of their education and work history. 4. Candidates must demonstrate technical competence in using job-related software (e.g., word processing or other). OTHER QUALIFICATIONS * OPEN ONLY TO CURRENT CUNY EMPLOYEES WITH PERMANENT STATUS AS CUNY OFFICE ASSISTANT III OR IV, OR CUNY ADMINISTRATIVE ASSISTANT * COMPENSATION Level 1A: $56,501 Level 1B: $58,307 Level 1C: $60,440 BENEFITS CUNY offers a comprehensive benefits package to employees and eligible dependents based on job title and classification. Employees are also offered pension and Tax-Deferred Savings Plans. Part-time employees must meet a weekly or semester work hour criteria to be eligible for health benefits. Health benefits are also extended to retirees who meet the eligibility criteria. HOW TO APPLY To apply, go to ************* access the employment page, log in or create a new user account, and search for this vacancy using the Job ID or Title. Select "Apply Now" and provide the requested information. CLOSING DATE Open until filled with review of resumes to begin on or after 9/1/2025. JOB SEARCH CATEGORY CUNY Job Posting: Support Staff EQUAL EMPLOYMENT OPPORTUNITY CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer. Job ID 30856 Location NYC College of Technology

This position has responsibility for the operation of a major administrative College activity, or difficult administrative and secretarial work in an office with College-wide responsibilities, or in an unusually complex academic department. May perform duties described under the lower title, CUNY Office Assistant (04802). Persons in this position are accountable for rendering quality services in a respectful, courteous and professional manner. In the University's multicultural environment, incumbents provide consistent assistance to everyone. A CUNY Administrative Assistant position will be assigned to either Level 1 or Level 2. A position assigned to Level 1, with wide latitude for the exercise of independent initiative and judgment, performs office or secretarial work in various units, following relevant departmental, College, and University procedures. A position assigned to Level 2, with wide latitude for the exercise of independent initiative and judgment, performs very complex administrative or supervisory work; may work with other College units to complete significant administrative functions (e.g., payroll, facilities, personnel, budget, records, security, etc.). This position is in CUNY's Classified Civil Service. The full specification is available on our web site at ************************************************************************************** **CONTRACT TITLE** CUNY Administrative Assistant **FLSA** Non-exempt **CAMPUS SPECIFIC INFORMATION** ***** OPEN ONLY TO CURRENT CUNY EMPLOYEES WITH PERMANENT STATUS AS CUNY OFFICE ASSISTANT III OR IV OR CUNY ADMINISTRATIVE ASSISTANT ***** New York City College of Technology (City Tech) of the City University of New York (CUNY), a comprehensive college in downtown Brooklyn, invites applications for a CUNY Administrative Assistant in the Mathematics department, which is housed in the School of Arts and Sciences. This position will be in provisional status. Continued employment is contingent upon taking and passing a civil service examination when it is offered by CUNY. The Mathematics Department offers three degree programs: an associate degree program (AS) in Computer Science, a baccalaureate degree program (BS) in Applied Mathematics, and a baccalaureate degree program (BS) in Mathematics Education. In addition to the General Duties, and reporting to the Chair, the Administrative Assistant will: + Serve as department secretary, and provide information to students regarding department, college, and university regulations. + Assist faculty and students with completing forms, locating records, and direct them for further assistance as needed. + Train and supervise student aides. + Assist the Chair to establish task priorities for the department, and help to keep the busy and complex office organized. + Draft routine and complex correspondence for the Chair, help improve and maintain record-keeping systems, and assist with producing statistical reports.With Chair approval, make improvements to Math department forms. + Assist with maintaining budgets, make petty cash purchases, and keep records. + Verify student transcripts, and record grades and grade changes. + Develop new and efficient methods for handling faculty and student files. + Communicate with faculty to maintain lists of required textbooks. + Assist with scheduling special exams for students. + Communicate with the college WebMaster to update information on the department website. + Communicate with staff to collect required paperwork. + Reserve classrooms and equipment as needed by the department faculty. **MINIMUM QUALIFICATIONS** Proof of meeting qualification requirements is needed before the close of a Civil Service Examination filing period. You may be asked to provide proof of meeting these requirements at any time between your application and the close of the filing period. 1. Permanent status as a CUNY Office Assistant at Assignment Level 1 (Pay Level 3) or Assignment Level 2 (Pay Level 4). Candidates who meet the above requirements must also meet requirements 2 and 4 after the close of the filing period. 2. Candidates must take and pass a job-related Civil Service Examination that measures critical competencies for the position. 3. Candidates must undergo a background check, including a fingerprint screening and a verification of their education and work history. 4. Candidates must demonstrate technical competence in using job-related software (e.g., word processing or other). **OTHER QUALIFICATIONS** *** OPEN ONLY TO CURRENT CUNY EMPLOYEES WITH PERMANENT STATUS AS CUNY OFFICE ASSISTANT III OR IV, OR CUNY ADMINISTRATIVE ASSISTANT *** **COMPENSATION** Level 1A: $56,501 Level 1B: $58,307 Level 1C: $60,440 **BENEFITS** CUNY offers a comprehensive benefits package to employees and eligible dependents based on job title and classification. Employees are also offered pension and Tax-Deferred Savings Plans. Part-time employees must meet a weekly or semester work hour criteria to be eligible for health benefits. Health benefits are also extended to retirees who meet the eligibility criteria. **HOW TO APPLY** To apply, go to ************* access the employment page, log in or create a new user account, and search for this vacancy using the Job ID or Title. Select "Apply Now" and provide the requested information. **CLOSING DATE** Open until filled with review of resumes to begin on or after 9/1/2025. **JOB SEARCH CATEGORY** CUNY Job Posting: Support Staff **EQUAL EMPLOYMENT OPPORTUNITY** CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer. Job ID 30856 Location NYC College of Technology

This position performs clerical and daily office operations within various academic and administrative departments of a diverse University environment. Persons in this position are accountable for rendering quality services in a respectful, courteous and professional manner. In the University's multicultural environment, incumbents provide consistent assistance to everyone. A CUNY Office Assistant position will be assigned to either Level 1 or Level 2. A position assigned to Level 1 performs office or secretarial work in various units, following relevant departmental, College, and University procedures. A position assigned to Level 2 performs moderately complex office or secretarial work in various units of CUNY. This position is in CUNY's Classified Civil Service. The full specification is available on our web site at ************************************************************************************** **CONTRACT TITLE** CUNY Office Assistant **FLSA** Non-exempt **CAMPUS SPECIFIC INFORMATION** Hostos Community College seeks applications to fill multiple vacancies in academic and administrative offices. The CUNY Office Assistant will perform administrative/office duties. Typical duties include, but are not limited to the duties listed in the CUNY link above in addition to the duties below: + Prepares and processes personnel actions (E-Pars) for the department. + Responsibilities include typing, printing, scanning, and making copies. + Prepares communication (emails, letters, memoranda, etc.) and reports as needed. + Maintains files and records. + Prepares and manages spreadsheets. + Schedules appointments and meetings. Manages department calendar. + Provides quality customer service including answering phones, and serving visitors, faculty and students. + Assists with arrangements for special events (e.g., conferences, reservations of rooms, travel arrangements, catering services, informing the relevant departments/units, etc.) + Interviews and supervises College Assistants, College Work Study Students, Student Aides, Summer Interns, Volunteers, etc. + Processes purchase orders and supply orders; verifies deliveries. + Tracks inventory and supplies and prepares orders accordingly. + Assists with timekeeping. + Monitors expenses. + May assist with any other administrative duties as needed. + Essential duties require in-person work. **MINIMUM QUALIFICATIONS** Proof of meeting requirements 1 and 4 is needed before the close of a Civil Service Examination filing period. You may be asked to provide proof of meeting these requirements at any time between your application and the close of the filing period. (1) Completion of two (2) years of full-time equivalent experience which may be met by one of the following: -Two years of employment in general office work -college credits from an accredited institution of higher education (equivalent of one year of experience) -60 college credits from an accredited institution of higher education (equivalent of two years of experience) CUNY considers full-time work to be at least 35 hours weekly. Part-time experience of at least 20 hours per week may be prorated and credited instead of, but not in addition to, full-time experience during the same period. Part-time experience of less than 20 hours per week will NOT be credited at all. (2) High School Diploma or GED. (3) Passage of a qualifying Work Experience Test. (4) English language proficiency. Candidates must speak, read, write, and understand English well enough to meet minimally acceptable performance standards set for job tasks. English proficiency will be evaluated at the time of interview. Candidates who meet the above requirements must also meet requirements 5 and 7 after the close of the filing period. (5) Candidates must take and pass a job-related Civil Service Examination that measures critical competencies for the position. (6) Candidates must undergo a background check, including a fingerprint screening and a verification of their education and work history. (7) Additionally, candidates may be asked to demonstrate technical competence in using job-related software (e.g., word processing or other). **OTHER QUALIFICATIONS** The following qualifications are preferred: + Experience working in higher education setting + Experience with CUNYfirst, Brightspace, and other related CUNY systems + Experience working with diverse populations in fast paced environment + Availability to work evening or weekend hours for special projects ** Candidates selected for the position will be required to complete a typing test as part of the selection process. **COMPENSATION** --Revised-- New Hire: $36,700* Incumbent: $41,472 *This amount reflects a 13% salary suppression in effect for the first 24 months of employment only. **BENEFITS** CUNY offers a comprehensive benefits package to employees and eligible dependents based on job title and classification. Employees are also offered pension and Tax-Deferred Savings Plans. Part-time employees must meet a weekly or semester work hour criteria to be eligible for health benefits. Health benefits are also extended to retirees who meet the eligibility criteria. **HOW TO APPLY** Applicants must apply online by accessing the CUNY careers page at ************* and search by Job Opening 30106. Please submit resume and cover letter. **CLOSING DATE** --Reopened-- Open until filled with review of applications to begin December 10, 2025 **JOB SEARCH CATEGORY** CUNY Job Posting: Support Staff **EQUAL EMPLOYMENT OPPORTUNITY** CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer. Job ID 30106 Location Hostos Community College

**Assignment Level 1, 2 and 3** - Under supervision, performs office or secretarial work in various units, following relevant departmental, College, and University procedures. Typical duties are outlined below: Documentation and Information - Types and prints materials such as letters, memoranda, forms, purchase orders and vouchers, using typewriter/word processor/personal computers and all peripheral equipment. - Proofreads typed material for accuracy, correcting errors as necessary. - Uses commercial office software packages in typing, data entry, filing, updating files, and preparing various reports. - Collects information or data from various sources; files and retrieves books, documents and/or data as needed. Updates existing files. - Creates filing systems. - Maintains departmental records; keeps separate confidential records when instructed. - Retrieves and formats computerized data. - With proper training, may take dictation and transcribe notes (written or recorded). - Prepares and proposes various forms, e.g., financial aid applications, personnel papers and other college forms. Communications and Customer Service - Provides information, as directed, to faculty, students, employees, and the general public. - Responds to routine inquires regarding departmental affairs. - Answers telephone calls; screens incoming calls and forwards/refers calls; assists in maintaining up-to-date mailing and telephone directories. - Provides receptionist services; sets up appointments; keeps calendars; refers students, faculty, other CUNY employees and general public to proper areas or persons. - Furnishes information on the department's rules and regulations, when authorized. - Assists with arrangements for special events (e.g., conferences, reservations of rooms, travel arrangements, catering services, informing the relevant departments/units, etc.) - Interviews and supervises College Assistants, College Work Study Students, Student Aides, Summer Interns, Volunteers, etc. - Assists in training new employees in various office duties/use of office machines. - Communicates with other academic or administrative departments or outside agencies to expedite the processing of work. Transaction Processing - Prepares routine reports, including drafts, using information received from various sources. - Receives and processes financial transactions following prescribed procedures (e.g., tuition payments, library fines). - Processes purchase orders and supply orders; verifies deliveries. - Verifies inventory and supplies reports on request. - Completes Time & Leave calculations and keeps up-to-date records. - Assists supervisors in specialized office functions, e.g., fingerprinting, I-9, reference and background checking, unemployment insurance. - Calculates payroll figures; verifies amounts on financial forms; prepares deposit records; refunds authorizations, and similar documents; keeps related records. - Makes routine petty cash purchases and disbursements, and maintains petty cash account; keeps necessary records. - Receives mail for the unit/department/college and distributes it among the proper persons; may sort mail per instructions. - Prepare the department/unit/college mailings within or outside CUNY, arranging special mail services when authorized. - Duplicates, collates and distributes materials. Coordinates the work of others to produce and distribute materials; confers with printing department and mailroom personnel as needed. - Assists in preparing and distributing materials such as recruitment documents. - Assists in registration activities within the department or as assigned; when authorized, processes drop/add and over tally requests for course registration. Other - Performs routine upkeep of office machines, e.g., photocopier, typewriter, computer terminals, printers, fax machines. - May serve on committees when authorized. **Assignment Level 4** **-** Under supervision, performs moderately complex office or secretarial work in various units of CUNY. Perform tasks at assignment Level I, at a more complex or responsibility level or with significant expertise and masterly performance. - May serve as secretary to an executive or to a small group of professional, managerial, or technical personnel. - Organizes, supervises and coordinates the workload of a moderately complex office, including the supervision of full and part-time office support staff. - Initiates administrative procedures on behalf of the department. - Administers a specialized area, requiring unique training and/or experience within a large office. - Interviews and recommends full and part-time office support staff, including College Assistants and CUNY Office Assistants in Level 1. - Prepares and compiles complex reports, including simple research and analysis. - With approval, makes improvements to department forms. - Develops record-keeping systems. - Trains office employees and others (as directed) in routine office duties, rules, procedures, etc. and related matters. \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_ **Levels 1, 2 and 3 are contractual pay steps based on length of employment.** **Employees are not given additional responsibilities when moving from Level 1 to Level 2 or from Level 2 to Level 3.** **However, Assignment Level 4 is an assignment level based on duties performed and is discretionary.** **CONTRACT TITLE** CUNY Office Assistant **FLSA** Non-exempt **CAMPUS SPECIFIC INFORMATION** Queensborough Community College of the City University of New York (CUNY) is a comprehensive college in Queens which offers over 40 associate degrees, certificates and continuing education programs. Queensborough Community College is dedicated to academic excellence and rigor and to providing an affordable, high-quality education to pre-college, college, and lifelong learners. Our faculty and staff are committed to the holistic development of today's students in a nurturing and diverse environment that prepares them to be successful in a dynamic workforce. The College affirms its open admissions policy and its strong support of critical thinking, intellectual inquiry, global awareness, civic responsibility, and cultural and artistic appreciation. Visit ************************ to learn more. The English Department at Queensborough Community College invites applications for a CUNY Office Assistant position. The English department primarily prepares students for college-level reading and writing with introductory classes in composition and literature. The department also offers a number of upper-level English classes. The CUNY Office Assistant will report to the Chair of the English Department. **** The selected candidate for the position will be required to complete a typing test as part of the selection process.** These are the essential duties and responsibilities for this position: - Types and prints materials such as letters, memoranda, forms, purchase orders and vouchers, using typewriter/word processor/personal computers and all peripheral equipment. - Uses commercial office software packages in typing, data entry, filing, updating files, and preparing various reports. - Collects information or data from various sources; files and retrieves books, documents and/or data as needed. Updates existing files. - Maintains departmental records; keeps separate confidential records when instructed. - Retrieves and formats computerized data. - Provides information, as directed, to faculty, students, employees, and the public. - Responds to routine inquiries regarding departmental affairs. - Answers telephone calls; screens incoming calls and forwards/refers calls; assists in maintaining up-to-date mailing and telephone directories. - Assists in registration activities within the department or as assigned; when authorized, processes drop/add and over tally requests for course registration. **MINIMUM QUALIFICATIONS** **Proof of meeting requirements 1 - 4 is needed before the close of a Civil Service Examination filing period. You may be asked to provide proof of meeting these requirements at any time between your application and the close of the filing period.** 1. A four-year high school diploma or its educational equivalent 2. Two (2) years of experience performing general office work, which may be met by one of the following: A) Two (2) years of satisfactory, full-time experience performing general office work; **or** B) One (1) year of satisfactory, full-time experience performing general office work **and** 30 semester credits from an accredited college or university; **or** C) An associate's degree or 60 college credits from an accredited college or university. 3. Passage of a qualifying Work Experience Test. 4. **English Language Proficiency** . All candidates must be able to speak, read, write, and comprehend the English Language. English proficiency will be evaluated at the time of interview. CUNY considers full-time work to be at least 35 hours per week. Part-time experience of at least 20 hours per week may be prorated by half and credited instead of, but not in addition to, full-time experience during the same period (e.g., two month's related work experience at 20-34 hours per week equate to one month's full-time related work experience.) Part-time experience of fewer than 20 hours per week will NOT be credited at all. The high school diploma or its educational equivalent must be approved by a State's Department of Education or a recognized accrediting organization. The college or university must be accredited by regional, national, professional, or specialized agencies recognized as accrediting bodies by the U.S. Secretary of Education and by the Council for Higher Education Accreditation (CHEA). **OTHER QUALIFICATIONS** **PREFERRED QUALIFICATIONS** -Experience working in a public-facing capacity, dealing with customers, clients or the general public as part of work or volunteer responsibilities. -On-site work experience (that is, the work requirements above and in the minimum requirements need to have been done primarily in-person, not remotely). -Comfort and familiarity using Microsoft suite of products, primarily Microsoft 365, Word and Excel. 1. Work experience that included daily communications through email. 2. 6 months of related work experience preferred **COMPENSATION** *New Hire: $36,700 Incumbent: $41,472 * This amount reflects a 13% salary suppression in effect for the first 24 months of employment only. **BENEFITS** CUNY offers a comprehensive benefits package to employees and eligible dependents based on job title and classification. Employees are also offered pension and Tax-Deferred Savings Plans. Part-time employees must meet a weekly or semester work hour criteria to be eligible for health benefits. Health benefits are also extended to retirees who meet the eligibility criteria. **HOW TO APPLY** Only applications submitted through cuny.jobs will be considered for this position. If you are viewing this job posting externally, please apply as follows: - Go to ****************** - Search for Job Opening ID number **31666** - Click on the "Apply Now" button and follow the instructions Applications including the following must be uploaded to the job application website as a single PDF document: - Cover Letter - Resume Current CUNY employees must apply through CUNYfirst Employee Self Service using your login credentials. After you login to CUNYfirst, navigate to job openings by following the path from the Main Menu: Employee Self Service ->Careers **CLOSING DATE** February 4, 2026. Review of resumes to begin immediately. **JOB SEARCH CATEGORY** CUNY Job Posting: Support Staff **EQUAL EMPLOYMENT OPPORTUNITY** CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer. Job ID 31666 Location Queensborough CC

Assignment Level 1, 2 and 3 - Under supervision, performs office or secretarial work in various units, following relevant departmental, College, and University procedures. Typical duties are outlined below: Documentation and Information * Types and prints materials such as letters, memoranda, forms, purchase orders and vouchers, using typewriter/word processor/personal computers and all peripheral equipment. * Proofreads typed material for accuracy, correcting errors as necessary. * Uses commercial office software packages in typing, data entry, filing, updating files, and preparing various reports. * Collects information or data from various sources; files and retrieves books, documents and/or data as needed. Updates existing files. * Creates filing systems. * Maintains departmental records; keeps separate confidential records when instructed. * Retrieves and formats computerized data. * With proper training, may take dictation and transcribe notes (written or recorded). * Prepares and proposes various forms, e.g., financial aid applications, personnel papers and other college forms. Communications and Customer Service * Provides information, as directed, to faculty, students, employees, and the general public. * Responds to routine inquires regarding departmental affairs. * Answers telephone calls; screens incoming calls and forwards/refers calls; assists in maintaining up-to-date mailing and telephone directories. * Provides receptionist services; sets up appointments; keeps calendars; refers students, faculty, other CUNY employees and general public to proper areas or persons. * Furnishes information on the department's rules and regulations, when authorized. * Assists with arrangements for special events (e.g., conferences, reservations of rooms, travel arrangements, catering services, informing the relevant departments/units, etc.) * Interviews and supervises College Assistants, College Work Study Students, Student Aides, Summer Interns, Volunteers, etc. * Assists in training new employees in various office duties/use of office machines. * Communicates with other academic or administrative departments or outside agencies to expedite the processing of work. Transaction Processing * Prepares routine reports, including drafts, using information received from various sources. * Receives and processes financial transactions following prescribed procedures (e.g., tuition payments, library fines). * Processes purchase orders and supply orders; verifies deliveries. * Verifies inventory and supplies reports on request. * Completes Time & Leave calculations and keeps up-to-date records. * Assists supervisors in specialized office functions, e.g., fingerprinting, I-9, reference and background checking, unemployment insurance. * Calculates payroll figures; verifies amounts on financial forms; prepares deposit records; refunds authorizations, and similar documents; keeps related records. * Makes routine petty cash purchases and disbursements, and maintains petty cash account; keeps necessary records. * Receives mail for the unit/department/college and distributes it among the proper persons; may sort mail per instructions. * Prepare the department/unit/college mailings within or outside CUNY, arranging special mail services when authorized. * Duplicates, collates and distributes materials. Coordinates the work of others to produce and distribute materials; confers with printing department and mailroom personnel as needed. * Assists in preparing and distributing materials such as recruitment documents. * Assists in registration activities within the department or as assigned; when authorized, processes drop/add and over tally requests for course registration. Other * Performs routine upkeep of office machines, e.g., photocopier, typewriter, computer terminals, printers, fax machines. * May serve on committees when authorized. Assignment Level 4 - Under supervision, performs moderately complex office or secretarial work in various units of CUNY. Perform tasks at assignment Level I, at a more complex or responsibility level or with significant expertise and masterly performance. * May serve as secretary to an executive or to a small group of professional, managerial, or technical personnel. * Organizes, supervises and coordinates the workload of a moderately complex office, including the supervision of full and part-time office support staff. * Initiates administrative procedures on behalf of the department. * Administers a specialized area, requiring unique training and/or experience within a large office. * Interviews and recommends full and part-time office support staff, including College Assistants and CUNY Office Assistants in Level 1. * Prepares and compiles complex reports, including simple research and analysis. * With approval, makes improvements to department forms. * Develops record-keeping systems. * Trains office employees and others (as directed) in routine office duties, rules, procedures, etc. and related matters. \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_ Levels 1, 2 and 3 are contractual pay steps based on length of employment. Employees are not given additional responsibilities when moving from Level 1 to Level 2 or from Level 2 to Level 3. However, Assignment Level 4 is an assignment level based on duties performed and is discretionary. CONTRACT TITLE CUNY Office Assistant FLSA Non-exempt CAMPUS SPECIFIC INFORMATION Queensborough Community College of the City University of New York (CUNY) is a comprehensive college in Queens which offers over 40 associate degrees, certificates and continuing education programs. Queensborough Community College is dedicated to academic excellence and rigor and to providing an affordable, high-quality education to pre-college, college, and lifelong learners. Our faculty and staff are committed to the holistic development of today's students in a nurturing and diverse environment that prepares them to be successful in a dynamic workforce. The College affirms its open admissions policy and its strong support of critical thinking, intellectual inquiry, global awareness, civic responsibility, and cultural and artistic appreciation. Visit ************************ to learn more. The English Department at Queensborough Community College invites applications for a CUNY Office Assistant position. The English department primarily prepares students for college-level reading and writing with introductory classes in composition and literature. The department also offers a number of upper-level English classes. The CUNY Office Assistant will report to the Chair of the English Department. The selected candidate for the position will be required to complete a typing test as part of the selection process. These are the essential duties and responsibilities for this position: * Types and prints materials such as letters, memoranda, forms, purchase orders and vouchers, using typewriter/word processor/personal computers and all peripheral equipment. * Uses commercial office software packages in typing, data entry, filing, updating files, and preparing various reports. * Collects information or data from various sources; files and retrieves books, documents and/or data as needed. Updates existing files. * Maintains departmental records; keeps separate confidential records when instructed. * Retrieves and formats computerized data. * Provides information, as directed, to faculty, students, employees, and the public. * Responds to routine inquiries regarding departmental affairs. * Answers telephone calls; screens incoming calls and forwards/refers calls; assists in maintaining up-to-date mailing and telephone directories. * Assists in registration activities within the department or as assigned; when authorized, processes drop/add and over tally requests for course registration. MINIMUM QUALIFICATIONS Proof of meeting requirements 1 - 4 is needed before the close of a Civil Service Examination filing period. You may be asked to provide proof of meeting these requirements at any time between your application and the close of the filing period. 1. A four-year high school diploma or its educational equivalent 2. Two (2) years of experience performing general office work, which may be met by one of the following: A) Two (2) years of satisfactory, full-time experience performing general office work; or B) One (1) year of satisfactory, full-time experience performing general office work and 30 semester credits from an accredited college or university; or C) An associate's degree or 60 college credits from an accredited college or university. 3. Passage of a qualifying Work Experience Test. 4. English Language Proficiency . All candidates must be able to speak, read, write, and comprehend the English Language. English proficiency will be evaluated at the time of interview. CUNY considers full-time work to be at least 35 hours per week. Part-time experience of at least 20 hours per week may be prorated by half and credited instead of, but not in addition to, full-time experience during the same period (e.g., two month's related work experience at 20-34 hours per week equate to one month's full-time related work experience.) Part-time experience of fewer than 20 hours per week will NOT be credited at all. The high school diploma or its educational equivalent must be approved by a State's Department of Education or a recognized accrediting organization. The college or university must be accredited by regional, national, professional, or specialized agencies recognized as accrediting bodies by the U.S. Secretary of Education and by the Council for Higher Education Accreditation (CHEA). OTHER QUALIFICATIONS PREFERRED QUALIFICATIONS * Experience working in a public-facing capacity, dealing with customers, clients or the general public as part of work or volunteer responsibilities. * On-site work experience (that is, the work requirements above and in the minimum requirements need to have been done primarily in-person, not remotely). * Comfort and familiarity using Microsoft suite of products, primarily Microsoft 365, Word and Excel. 1. Work experience that included daily communications through email. 2. 6 months of related work experience preferred COMPENSATION * New Hire: $36,700 Incumbent: $41,472 * This amount reflects a 13% salary suppression in effect for the first 24 months of employment only. BENEFITS CUNY offers a comprehensive benefits package to employees and eligible dependents based on job title and classification. Employees are also offered pension and Tax-Deferred Savings Plans. Part-time employees must meet a weekly or semester work hour criteria to be eligible for health benefits. Health benefits are also extended to retirees who meet the eligibility criteria. HOW TO APPLY Only applications submitted through cuny.jobs will be considered for this position. If you are viewing this job posting externally, please apply as follows: * Go to ****************** * Search for Job Opening ID number 31666 * Click on the "Apply Now" button and follow the instructions Applications including the following must be uploaded to the job application website as a single PDF document: * Cover Letter * Resume Current CUNY employees must apply through CUNYfirst Employee Self Service using your login credentials. After you login to CUNYfirst, navigate to job openings by following the path from the Main Menu: Employee Self Service ->Careers CLOSING DATE February 4, 2026. Review of resumes to begin immediately. JOB SEARCH CATEGORY CUNY Job Posting: Support Staff EQUAL EMPLOYMENT OPPORTUNITY CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer. Job ID 31666 Location Queensborough CC

Assignment Level 1, 2 and 3 - Under supervision, performs office or secretarial work in various units, following relevant departmental, College, and University procedures. Typical duties are outlined below: Documentation and Information * Types and prints materials such as letters, memoranda, forms, purchase orders and vouchers, using typewriter/word processor/personal computers and all peripheral equipment. * Proofreads typed material for accuracy, correcting errors as necessary. * Uses commercial office software packages in typing, data entry, filing, updating files, and preparing various reports. * Collects information or data from various sources; files and retrieves books, documents and/or data as needed. Updates existing files. * Creates filing systems. * Maintains departmental records; keeps separate confidential records when instructed. * Retrieves and formats computerized data. * With proper training, may take dictation and transcribe notes (written or recorded). * Prepares and proposes various forms, e.g., financial aid applications, personnel papers and other college forms. Communications and Customer Service * Provides information, as directed, to faculty, students, employees, and the general public. * Responds to routine inquires regarding departmental affairs. * Answers telephone calls; screens incoming calls and forwards/refers calls; assists in maintaining up-to-date mailing and telephone directories. * Provides receptionist services; sets up appointments; keeps calendars; refers students, faculty, other CUNY employees and general public to proper areas or persons. * Furnishes information on the department's rules and regulations, when authorized. * Assists with arrangements for special events (e.g., conferences, reservations of rooms, travel arrangements, catering services, informing the relevant departments/units, etc.) * Interviews and supervises College Assistants, College Work Study Students, Student Aides, Summer Interns, Volunteers, etc. * Assists in training new employees in various office duties/use of office machines. * Communicates with other academic or administrative departments or outside agencies to expedite the processing of work. Transaction Processing * Prepares routine reports, including drafts, using information received from various sources. * Receives and processes financial transactions following prescribed procedures (e.g., tuition payments, library fines). * Processes purchase orders and supply orders; verifies deliveries. * Verifies inventory and supplies reports on request. * Completes Time & Leave calculations and keeps up-to-date records. * Assists supervisors in specialized office functions, e.g., fingerprinting, I-9, reference and background checking, unemployment insurance. * Calculates payroll figures; verifies amounts on financial forms; prepares deposit records; refunds authorizations, and similar documents; keeps related records. * Makes routine petty cash purchases and disbursements, and maintains petty cash account; keeps necessary records. * Receives mail for the unit/department/college and distributes it among the proper persons; may sort mail per instructions. * Prepare the department/unit/college mailings within or outside CUNY, arranging special mail services when authorized. * Duplicates, collates and distributes materials. Coordinates the work of others to produce and distribute materials; confers with printing department and mailroom personnel as needed. * Assists in preparing and distributing materials such as recruitment documents. * Assists in registration activities within the department or as assigned; when authorized, processes drop/add and over tally requests for course registration. Other * Performs routine upkeep of office machines, e.g., photocopier, typewriter, computer terminals, printers, fax machines. * May serve on committees when authorized. Assignment Level 4 - Under supervision, performs moderately complex office or secretarial work in various units of CUNY. Perform tasks at assignment Level I, at a more complex or responsibility level or with significant expertise and masterly performance. * May serve as secretary to an executive or to a small group of professional, managerial, or technical personnel. * Organizes, supervises and coordinates the workload of a moderately complex office, including the supervision of full and part-time office support staff. * Initiates administrative procedures on behalf of the department. * Administers a specialized area, requiring unique training and/or experience within a large office. * Interviews and recommends full and part-time office support staff, including College Assistants and CUNY Office Assistants in Level 1. * Prepares and compiles complex reports, including simple research and analysis. * With approval, makes improvements to department forms. * Develops record-keeping systems. * Trains office employees and others (as directed) in routine office duties, rules, procedures, etc. and related matters. \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_ Levels 1, 2 and 3 are contractual pay steps based on length of employment. Employees are not given additional responsibilities when moving from Level 1 to Level 2 or from Level 2 to Level 3. However, Assignment Level 4 is an assignment level based on duties performed and is discretionary. CONTRACT TITLE CUNY Office Assistant FLSA Non-exempt CAMPUS SPECIFIC INFORMATION Lehman College, of The City University of New York, ranks among the top five institutions in the nation for fostering social mobility. A four-year Hispanic-Serving Institution in the Bronx, Lehman offers bachelor's, master's, and advanced degrees and certificate programs in the Liberal Arts, sciences, and professions. The College's community-driven mission and notable academic programs attract a diverse, international enrollment of over 15,000 students who take courses on its 37-acre, tree-lined campus and online degree programs. Many thousands more community members benefit yearly from its active cultural, educational, health, and economic outreach programs and services. Under supervision of the Registrar, performs office work in various units, following relevant departmental, College, and University procedures. This role requires attention to detail, excellent communication skills, and the ability to collaborate effectively across multiple campus offices. Job duties include but not limited to: General Duties & Responsibilities Performs clerical duties, including respond to inquiries in person, phone or by e-mail, filing, answer telephone calls, screen incoming calls and forwards/ refers calls, etc. general information regarding registration, enrollment and other Registrar related services. * Uses CUNYfirst for updating students' records for inaccuracies and corrections. * Maintains records, documents and forms according to record retention policies, including the Family Rights and Privacy Act (FERPA) as per office guidelines * Processing of major/minor change forms * Maintaining biographical data and personal information such as name, date of birth, address, phone number, etc. * Review and process ePermit requests submitted by students in CUNYfirst * Maintain accurate records of ePermit transactions, prepare reports, and support data requests * Review and approve departmental scheduling submissions, verifying meeting patterns, modality, faculty assignments, and enrollment capacities * Monitor and maintain the unit's email account and other communication material * Perform other related duties as assigned Key Skills & Competencies: * Must be proficient in Microsoft applications (Word, Excel, Access, Power Point, Outlook) * Must be proficient at problem-solving, including being able to identify issues and resolve programs in a timely fashion * Must be a team player * Must possess strong interpersonal skills * Must be able to communicate clearly, both written and orally, as to communicate with employees and members of the Office of the Registrar * Must be able to efficiently read and understand information * Must be able to prioritize and plan work activities as to use time efficiently * Be organized, accurate, detailed and analyze work for quality * Must be reliable, able to follow instruction, respond to management direction and improve * Performance through management feedback 100% In Person Monday-Friday 9:00am-5:00pm * Candidates selected for the position will be required to complete a typing test as part of the selection process. A typing test result of 20+ words per minute, after errors are deducted for the candidate MINIMUM QUALIFICATIONS Proof of meeting requirements 1 - 4 is needed before the close of a Civil Service Examination filing period. You may be asked to provide proof of meeting these requirements at any time between your application and the close of the filing period. 1. A four-year high school diploma or its educational equivalent 2. Two (2) years of experience performing general office work, which may be met by one of the following: A) Two (2) years of satisfactory, full-time experience performing general office work; or B) One (1) year of satisfactory, full-time experience performing general office work and 30 semester credits from an accredited college or university; or C) An associate's degree or 60 college credits from an accredited college or university. 3. Passage of a qualifying Work Experience Test. 4. English Language Proficiency . All candidates must be able to speak, read, write, and comprehend the English Language. English proficiency will be evaluated at the time of interview. CUNY considers full-time work to be at least 35 hours per week. Part-time experience of at least 20 hours per week may be prorated by half and credited instead of, but not in addition to, full-time experience during the same period (e.g., two month's related work experience at 20-34 hours per week equate to one month's full-time related work experience.) Part-time experience of fewer than 20 hours per week will NOT be credited at all. The high school diploma or its educational equivalent must be approved by a State's Department of Education or a recognized accrediting organization. The college or university must be accredited by regional, national, professional, or specialized agencies recognized as accrediting bodies by the U.S. Secretary of Education and by the Council for Higher Education Accreditation (CHEA). OTHER QUALIFICATIONS Preferred Qualifications * Proficient in MS Office * Strong organizational and time management skills * Excellent written and verbal communication skills * Attention to detail and problem-solving skills * Experience working in higher education setting * Experience with CUNYfirst, Brightspace, and other related CUNY systems * Experience working with diverse populations in fast paced environment COMPENSATION New Hire Rate: $35,588 Incumbent Rate: $40,215 * This amount reflects a 13% salary suppression in effect for the first 24 months of employment only. BENEFITS CUNY offers a comprehensive benefits package to employees and eligible dependents based on job title and classification. Employees are also offered pension and Tax-Deferred Savings Plans. Part-time employees must meet a weekly or semester work hour criteria to be eligible for health benefits. Health benefits are also extended to retirees who meet the eligibility criteria. HOW TO APPLY To apply, go to ************* access the employment page, log in or create a new user account, and search for this vacancy using the Job ID or Title. Select "Apply Now" and provide the requested information. CLOSING DATE Review of resumes to begin immediately. JOB SEARCH CATEGORY CUNY Job Posting: Support Staff EQUAL EMPLOYMENT OPPORTUNITY CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer. Job ID 31597 Location Lehman College

* Performs clerical and daily office operations within various academic and administrative departments of a diverse University environment within an Educational Opportunity Center (EOC). * Provides quality services in a respectful, courteous and professional manner. In the University's multicultural environment, incumbents provide consistent assistance to everyone. * There are two general Assignment Levels for this position. Within these, there are five distinct pay levels: * Assignment Level 1: Pay Levels 1, 2, 3, and 3a * Assignment Level 2: Pay Level 4. * All personnel perform related work. This specification describes typical assignments; related duties may be assigned as needed. ASSIGNMENT LEVEL 1 PAY LEVELS 1, 2, AND 3: Under supervision, performs office or secretarial work in various units, following relevant departmental, College, and University procedures. Typical duties are outlined below. Documentation and Information * Types and prints materials such as letters, memoranda, forms, purchase orders and vouchers, using typewriter/word processor/personal computers and all peripheral equipment. * Proofreads typed material for accuracy, correcting errors as necessary. * Uses commercial office software packages in typing, data entry, filing, updating files, and preparing various reports. * Collects information or data from various sources; files and retrieves books, documents and/or data as needed. Updates existing files. * Creates filing systems. * Maintains departmental records; keeps separate confidential records when instructed. * Retrieves and formats computerized data. * With proper training, may take dictation and transcribe notes (written or recorded). * Prepares and proposes various forms, e.g., financial aid applications, personnel papers and other college forms. Communications and Customer Service * Provides information, as directed, to faculty, students, employees, and the general public. * Responds to routine inquires regarding departmental affairs. * Answers telephone calls; screens incoming calls and forwards/refers calls; assists in maintaining up-to-date mailing and telephone directories. * Provides receptionist services; sets up appointments; keeps calendars; refers students, faculty, other CUNY employees and general public to proper areas or persons. * Furnishes information on the department's rules and regulations, when authorized. * Assists with arrangements for special events (e.g., conferences, reservations of rooms, travel arrangements, catering services, informing the relevant departments/units, etc.) * Interviews and supervises EOC Assistants, Work Study Students, Student Aides, Summer Interns, Volunteers, etc. * Assists in training new employees in various office duties/use of office machines. * Communicates with other academic or administrative departments or outside agencies to expedite the processing of work. Transaction Processing * Prepares routine reports, including drafts, using information received from various sources. * Receives and processes financial transactions following prescribed procedures (e.g., tuition payments, library fines). * Processes purchase orders and supply orders; verifies deliveries. * Verifies inventory and supplies reports on request. * Completes Time & Leave calculations and keeps up-to-date records. * Assists supervisors in specialized office functions, e.g., fingerprinting, I-9, reference and background checking, unemployment insurance. * Calculates payroll figures; verifies amounts on financial forms; prepares deposit records; refunds authorizations, and similar documents; keeps related records. * Makes routine petty cash purchases and disbursements, and maintains petty cash account; keeps necessary records. * Receives mail for the unit/department/college and distributes it among the proper persons; may sort mail per instructions. * Prepare the department/unit/college mailings within or outside CUNY, arranging special mail services when authorized. * Duplicates, collates and distributes materials. Coordinates the work of others to produce and distribute materials; confers with printing department and mailroom personnel as needed. * Assists in preparing and distributing materials such as recruitment documents. * Assists in registration activities within the department or as assigned; when authorized, processes drop/add and over tally requests for course registration. Other * Performs routine upkeep of office machines, e.g., photocopier, typewriter, computer terminals, printers, fax machines. * May serve on committees when authorized. ASSIGNMENT LEVEL 2 PAY LEVEL 4: * Under supervision, performs moderately complex office or secretarial work. * Perform tasks at Assignment Level 1, at a more complex or responsibility level or with significant expertise and masterly performance. * May serve as secretary to an executive or to a small group of professional, managerial, or technical personnel. * Organizes, supervises and coordinates the workload of a moderately complex office, including the supervision of full and part-time office support staff. * Initiates administrative procedures on behalf of the department. * Administers a specialized area, requiring unique training and/or experience within a large office. * Interviews and recommends full and part-time office support staff, including EOC Assistants and EOC Office Assistants in Level 1. * Prepares and compiles complex reports, including simple research and analysis. * With approval, makes improvements to department forms. * Develops record-keeping systems. * Trains office employees and others (as directed) in routine office duties, rules, procedures, etc. and related matters. Required Knowledge: * English Language: vocabulary: knowledge of the meaning of words used in written and spoken business communications. * Arithmetic: rules of basic Math and their use (i.e., computing answers to basic numerical and text-based mathematical problems). * Customer Service: principles and processes for providing quality customer services. * Office Technology: telephone applications, word and/or document processing software, electronic mail, calendar, and other office systems widely used throughout the University. Required Skills: * Active listening, speaking to others to effectively convey information, and being aware of others' reactions and understanding their reactions. * Clearly and concisely transmitting ideas in writing by including appropriate and accurate information, using proper grammar, spelling, syntax, and composition. * Understanding written sentences and paragraphs in work-related documents. Required Abilities: * Following directions that are given orally or in writing. * Orally expressing ideas and communicating information so that others will understand. * Arranging things or actions in a logical order, according to specific rule(s). * Concentrating on a task over an extended period of time without being distracted or losing interest. * Editing written material by applying the basic rules of spelling, grammar, punctuation, syntax, and word choice. * Performing basic calculations (i.e., add, subtract, multiply, or divide) quickly and correctly. Other Work Requirements: * Incumbents need a high level of stress tolerance. * An orientation toward providing service is essential. * Incumbents must be self-motivated. * There is often a substantial amount of time answering the telephone, making telephone calls, engaging in work-related telephone calls, and handling telephone messages. * This position might require extended periods of time sitting or other sedentary activity. * Incumbents of this title spend a lot of time making or maintaining contact with others face-to-face, via telephone, and through written communication, including electronic (such as email). * There is a high level of repetition in both physical activities (e.g., typing) and mental activities (e.g., recordkeeping). * The incumbents of this position often work as members of a team and are accountable to other members of the team. * This job requires a high level of accuracy in the performance of job duties. Work Values and Interests: * People who are drawn to the EOC Office Assistant job typically value: * Helping people. * Having a good work ethic. * Doing a good job. * Using their personal initiative. * Organizations with supportive management. * Working in a friendly, non-competitive environment. * People who are drawn to this job typically like being involved in work that is conventional, with set procedures and routines and a clear line of authority. They also enjoy providing help or service to others and communicating with people. CONTRACT TITLE EOC Office Assistant FLSA Non-exempt CAMPUS SPECIFIC INFORMATION The State University of New York, Brooklyn Educational Opportunity Center (BEOC), located in Downtown Brooklyn and administered by New York City College of Technology/CUNY, provides tuition-free academic and workforce development training to eligible New York State residents, offering a pathway to lifelong learning, college access and economic self-sufficiency. The BEOC welcomes applications for multple full-time EOC Office Assistant positions to provide administrative and clerical support across various departments, including Academic Affairs, Student Services, Career Services, Advising, Registrar/Records, Testing Center, and Communications. These positions are essential in ensuring efficient office operations, supporting students and faculty, maintaining accurate records, and facilitating effective communication within the center. Additionally, these roles will provide direct clerical support to the Directors of Academic Affairs, Student Services, and Career Services, ensuring smooth departmental operations and assisting with scheduling, documentation, and interdepartmental coordination. General Administrative & Clerical Support + Assist the Directors of Academic Affairs, Student Services, and Career Services with scheduling, maintaining calendars, and coordinating meetings. + Prepare and process departmental documents, reports, and records using Microsoft O365 applications (Word, Excel, Outlook, and Teams). + Answer and direct phone calls, emails, and inquiries in a professional manner. + Maintain both electronic and physical filing systems, ensuring document organization and confidentiality. + Support department-wide logistics, such as organizing meeting materials, distributing paperwork, and updating information systems. Academic Affairs Support + Assist faculty and students by printing, organizing, and disseminating course materials. + Maintain and update academic records, class schedules, and attendance tracking. + Support faculty with general administrative tasks, including document preparation and data entry. + Assist with event coordination by handling logistics such as room reservations and preparing sign-in sheets. Student Services Support + Provide clerical and administrative support for Student Services, assisting with document processing, filing, and maintaining student records. + Schedule student appointments and maintain departmental logs. + Assist with clerical aspects of student engagement activities, including preparing sign-in sheets, distributing flyers, and setting up materials for workshops and events. + Support event coordination by preparing documentation, tracking attendance, and organizing materials. Career Services Support + Provide administrative support for career-related events, such as job fairs and employer engagement activities. + Maintain student employment and internship records, including filing paperwork and updating tracking spreadsheets. + Assist with scheduling career counseling appointments and coordinating employer visits. + Prepare and distribute pre-approved career-related materials to students. Advising Department Support + Schedule and confirm student advising appointments, ensuring records are updated in the student database. + Maintain accurate clerical records of student advisement sessions and assist in tracking student progress. + Assist in organizing workshops and informational sessions by handling clerical duties such as compiling packets and sign-in sheets. + Provide students with pre-approved general information regarding program requirements and available services. Registrar/Records Support + Assist with student registration, enrollment verification, and transcript requests, ensuring compliance with FERPA regulations. + Update and maintain accurate student records in the student information system. + Process data entry and generate reports related to student enrollment, academic progress, and graduation requirements. + Distribute policy updates, registration deadlines, and important notifications to students and faculty. Testing Center Support + Schedule and coordinate student testing appointments, including proctoring arrangements and accommodations. + Maintain test records and ensure compliance with institutional and testing center policies. + Provide students with standardized information regarding test requirements, locations, and procedures. + Assist with secure handling and filing of test materials. Communications Support + Use Microsoft O365 applications (Word, Outlook, and PowerPoint) to format and distribute internal and external communications. + Assist with document formatting, proofreading, and distribution of newsletters, announcements, and pre-approved communications. + Coordinate the printing and distribution of materials for departmental outreach efforts. + Update and maintain organized communication records and departmental documents. MINIMUM QUALIFICATIONS Completion of a High School Diploma or Equivalent (GED). * Completion of two (2) years of full-time equivalent experience which may be met by one of the following: * Two years of employment in general office work * One year of employment in general office work plus 30 college credits from an accredited institution of higher education (equivalent of one year of experience) * 60 college credits from an accredited institution of higher education (equivalent of two years of experience) * Part-time experience of at least 20 hours per week may be prorated and credited instead of, but not in addition to, full-time experience during the same period. * Demonstrated English language proficiency (ability to speak, read, write, and understand English well enough to meet job requirements). * Technical competence in using job-related computer software (word processing or other) may be required for this position. OTHER QUALIFICATIONS The preferred candidate will demonstrate administrative skills needed to function as support staff in the area they are placed. COMPENSATION New Hire: $35,337* Incumbent: $39,931 * This amount reflects a 13% salary suppression in effect for the first 24 months of employment only. BENEFITS CUNY offers a comprehensive benefits package to employees and eligible dependents based on job title and classification. Employees are also offered pension and Tax-Deferred Savings Plans. Part-time employees must meet a weekly or semester work hour criteria to be eligible for health benefits. Health benefits are also extended to retirees who meet the eligibility criteria. HOW TO APPLY Visit ************* access the employment page, log in or create a new user account, and search for this vacancy using the Job ID or Title. Select "Apply Now" and provide the requested information. Candidates should provide a resume and cover letter. CLOSING DATE Open until filled with review of resumes to begin on or after March 31, 2025. JOB SEARCH CATEGORY CUNY Job Posting: Support Staff EQUAL EMPLOYMENT OPPORTUNITY CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer. Job ID 29971 Location NYC College of Technology

This position works directly with the UVP Program Director to carry out mission critical activities for this public media arts program centered around an architectural projection on the facade of the Everson Museum in downtown Syracuse. The UVP technical assistant assists in day-to-day operations, including projection monitoring, graphic design of promotional materials, shooting and editing of documentation videos and photographs, assisting the Program Director in the field with technical troubleshooting, and providing technical oversight for some "community night" events. Education and Experience * Applicants should have a significant background in or demonstrable familiarity with and interest in media arts. * Bachelor's or Master's degree in media art or related field preferred but not required. * Requires familiarity with Mac computers, projection equipment, videography and photography equipment, video editing, photo editing, and graphic design. Skills and Knowledge * Significant experience with Adobe Creative Suite, particularly Photoshop and Premiere. * Experience with videography, sound recording, graphic design and photography. * Experience with Adobe InDesign is desirable but not required. Responsibilities * The UVP Assistant will work in Light Work offices in Watson Hall on a regular but flexible schedule for 10-12 hour per week. Additional hours monitoring the weekly projection remotely, as well as occasional event support on nights/weekends as needed. Physical Requirements * Tools/Equipment * Application Instructions In addition to completing an online application, please attach a resume and cover letter.