Program Coordinator jobs at Syracuse University - 63 jobs

The Lead Academic Advisor supports undergraduate students across Falk College's interdisciplinary programs, including Sport Management, Sport Analytics, Esports, Exercise Science, and Nutrition. This role provides strategic leadership within the advising team, ensuring students receive developmental, proactive, equity-minded guidance that fosters academic progress, interdisciplinary exploration, and timely completion of degrees. The Lead Advisor collaborates with faculty, staff, and campus partners to deliver high impact advising practices, design student-centered workshops, and contribute to continuous improvement efforts across the College. This position is part of a bargaining unit and is represented by the union SEIU, Local 200United. Education and Experience * Bachelor's degree required, master's degree in higher education, counseling, or related field preferred. * 5+ years of academic advising experience at the college level, ideally within sport management, sport analytics, or health-related disciplines. * Experience designing and delivering workshops for diverse student populations. * Familiarity with developmental advising models and proactive, inclusive pedagogy. * Experience in fostering collaboration and providing guidance to academic advising teams. Skills and Knowledge * Deep understanding of academic advising practices, degree requirements, and university policies. * Knowledge of interdisciplinary pathways in Sport Management, Sport Analytics, Esports, Exercise Science, and Nutrition. * Ability to communicate effectively with diverse populations, including first-generation students, international students, student athletes and those exploring major options. * Strong interpersonal, organizational, and planning skills. * Experience with student success platforms and advising software (e.g., Orange SUccess, Degree Works, Data Insights). * Capacity to interpret and improve advising procedures independently and collaboratively. * Commitment to equity-driven advising and continuous improvement in student support services. Responsibilities * Provide individualized and group advising for assigned caseload. * Guide students through course selection, registration, academic planning, and progression toward degree completion. * Mentor junior advisors, support training efforts, and contribute to team-wide advising strategies. * Serve as a resource for complex student cases and policy interpretation. * Assist students in understanding program requirements, prerequisites, transfer credit and academic policies across all majors in the college. * Develop and facilitate workshops on academic planning, major/minor exploration, interdisciplinary pathways, and student success strategies. * Tailor content to developmental levels and program-specific needs. * Maintain accurate student records, conduct degree audits, transfer credit review and contribute to assessment of advising outcomes. * Use data to inform advising practices and student outreach. Physical Requirements Not Applicable Tools/Equipment Not Applicable Application Instructions In addition to completing an online application, please attach a resume and cover letter.

* Job Type: Officer of Administration * Regular/Temporary: Regular * End Date if Temporary: * Hours Per Week: 35 * Building: 622 W 168th Street * Salary Range: $66,300 - $75,000.00 The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. Position Summary The Medical Education Coordinator reports directly to the Medical Education Manager and will assist in managing, coordinating, and supporting the educational programs and related initiatives for Residents and Medical Students in the Department of Obstetrics and Gynecology. This position serves as a point of contact to students, prospective students, and faculty on matters related to course management and enrollment, program requirements, policies and procedures, scheduling and rotation issues and other administrative matters. Responsibilities * Medical students develops assembles and distributes curriculum information and associate materials to faculty and students rotating through the clerkship; monitors and organizes student progress through the rotation to ensure educational objectives are being met; initiate action where necessary to maintain academic standards of the clerkship; compile picture composite of students by rotation and distribute to each site; prepare teaching resident schedule for the medical student and in list preceptors for each rotation; coordinate switch students and faculty and adjusting and modifying individual schedules. Serves as liaison between students and faculty on a range of academic and administrative issues; develops and maintains databases including but not limited to new innovations in CourseWork to track students through program; compiles and analyzes statistical data; develops reports as requested; ensures medical student faculty and resident evaluations are being completed in a timely matter at the end of each block rotation; screens and responds to daily correspondence regarding clerkship program; plans and coordinates various events such as orientation receptions and student lectures. manage is logistics including location room setup A/V needs ordering food program planning, etc; coordinates and administers national board exams and objective structured Clinical Skills Exam at the end of each rotation block and assist in the scoring process; ensure evaluations and grades are submitted by the due date to the College of Physicians and Surgeons; advises students on curriculum testing an associated requirements; track attendance and completion of all required activities; organizes and post curriculum related materials to CourseWork site maintains and updates confidential files and records ensuring that ethical and legal guidelines are maintained; assist and support the Clerkship Director as needed. Residency: develop and maintain the residency program Grand Round schedule with assistance from Residency Program Director; arrange guest speaker travel accommodations and greet them on the morning of their presentation; obtain reimbursements for guest speakers including honorarium payments; create and distribute ultrasound rotation schedule for the residents; create and distribute postings regarding Friday morning lectures; assist medical education manager with interview season such as creating itineraries list of interviewees slash interviewers communicating with the security office and helping on the day of the interview; assist Medical Education Manager with Sloan Olympics, QUEST, Sloan Academic Assembly, Graduation and any other special events involving the residency program; special projects as requested; works closely with the Medical Education Manager to establish implement and maintain program policies procedures and handbooks; assist and support the Residency Program Director and Medical Education Manager as needed; performs other administrative duties as assigned in support of the academic mission of the Department. Minimum Qualifications * Requires a bachelor's degree or equivalent in education experience plus three years of related experience. * Excellent rapport-building skills with physicians educators and administrators * Superior organizational and written/oral communication skills * Ability to make decisions independently and manage timely highly visible and sensitive matters * Ability to lead and foster teamwork and work independently with minimal supervision * Ability to multitask and prioritize * Proficient computer skills including Microsoft Office experience Preferred Qualifications * Experience working in a large academic center * Experience working with in medical education division Other Requirements * Type other requirements and/or special indicators if CUIMC The Department of Obstetrics and Gynecology is dedicated to the goal of building a multicultural faculty and staff committed to teaching, working and serving in a diverse community, and strongly encourages applications from candidates of traditionally underrepresented backgrounds. We are continuously seeking to recruit individuals who will enhance the diversity of our workplace and the effectiveness of our organization. Equal Opportunity Employer / Disability / Veteran Columbia University is committed to the hiring of qualified local residents.

* Job Type: Officer of Administration * Regular/Temporary: Regular * Hours Per Week: 35 * Salary Range: $66,300 - $75,226 The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. Position Summary The Division of General Medicine/Associates in Internal Medicine (AIM) Practice seeks a highly organized and detail-oriented Program Coordinator to provide comprehensive administrative support onsite at Columbia University Irving Medical Center. Reporting jointly to the Divisional Administrator and the Associate Program Director (APD) for ambulatory education, this role supports internal medicine residents, ambulatory faculty leaders, and the broader Division of General Medicine. The ideal candidate will demonstrate exceptional organizational skills, the ability to manage multiple priorities in a fast-paced environment, and a proactive approach to problem-solving. This position is critical to ensuring the smooth operation of the AIM Practice, including coordinating resident schedules, organizing educational activities, managing meetings, and supporting recruitment and administrative processes. As a member of the Division's core administrative team, the Program Coordinator collaborates with colleagues in People & Culture, IT, and Procurement to support division-wide initiatives such as events, communications, and compliance activities. Responsibilities * Coordinate complex schedules for 144 internal medicine residents, including ambulatory clinic assignments and didactic sessions, ensuring accuracy and timely communication with program leadership, clinic staff, and faculty preceptors. * Create, distribute, and compile faculty and didactic evaluations for ambulatory residency education. * Organize and manage weekly Division conferences, including speaker coordination and facilitation of Continuing Medical Education (CME) requirements. * Maintain calendars for the APD and Medical Director; schedule meetings, support working groups, and assist with social events. * Serve as the primary liaison between the divisional administrative team and AIM faculty. * Support recruitment activities, including preparing interview itineraries and escorting candidates during visits. * Oversee AIM administrative office operations, including responding to inquiries, submitting facilities requests, and managing office supplies. * Administer the AIM faculty moonlighting program, including scheduling and processing monthly payroll submissions. * Assist with clinical faculty appointment and reappointment processes in collaboration with People & Culture. * Track professional practice evaluations, compliance documentation, expirables, and Medicaid recertifications. * Participate in weekly administrative team meetings and assist with division-wide events such as grand rounds, retreats, and holiday gatherings. * Perform additional related duties as assigned. Minimum Qualifications * Bachelor's degree or equivalent combination of education and experience. * Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook, Teams, SharePoint). * Ability to handle sensitive and confidential information with discretion. * Strong attention to detail and excellent organizational skills. Preferred Qualifications * At least two years of relevant administrative experience. * Experience with EPIC and Amion (or similar scheduling systems). * Familiarity with AI tools such as ChatGPT in a professional setting. * Ability to quickly learn new platforms (e.g., Columbia website CMS, Symplr, ARC, Interfolio). * Interest or experience in scheduling, website maintenance, and billing processes. Other Requirements * Successful completion of applicable compliance and systems training requirements Equal Opportunity Employer / Disability / Veteran Columbia University is committed to the hiring of qualified local residents.

* Job Type: Officer of Administration * Regular/Temporary: Regular * Hours Per Week: 35 * Salary Range: $65,300 - $85,000 The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. Position Summary The Ethics Team at the Center for Precision Medicine and Genomics (CPMG) seeks a highly motivated Bioethics Research Coordinator to support NIH-funded, community-engaged studies focused on the ethical, legal, and social implications (ELSI) of genetics. This position offers a unique opportunity to contribute to cutting-edge bioethics research in a collaborative academic environment. The Coordinator will report to Dr. Maya Sabatello, Principal Investigator, and will work closely with faculty, staff, and community partners to implement research protocols and contribute to scholarly outputs. For more information about the CPMG, see ******************************************* Responsibilities Responsibilities include: * Conduct comprehensive literature reviews relevant to study aims * Manage, clean, and analyze data using qualitative and/or quantitative research software * Assist in the development of manuscripts, presentations, and other scholarly outputs * Coordinate administrative tasks and multi-partner meetings. * Communicate and collaborate with researchers, collaborators, and research staff. * Perform other related duties as assigned Minimum Qualifications * Bachelor's degree or equivalent in education, training, and experience plus three years of related experience * Master's degree in related field would substitute for experience * Substantial experience in quantitative data analysis * Proficiency in research technologies and online platforms * Strong verbal and written communication skills * Excellent organizational skills and attention to detail * Ability to work independently and collaboratively in a fast-paced research environment * Capacity to manage multiple priorities and meet deadlines Preferred Qualifications * Experience developing professional presentations and academic manuscripts * Demonstrated familiarity with ELSI research * Familiarity with disability studies and inclusive research practices Other Requirements * Successful completion of applicable compliance and systems training requirements. Equal Opportunity Employer / Disability / Veteran Columbia University is committed to the hiring of qualified local residents.

* Job Type: Officer of Administration * Regular/Temporary: Regular * Hours Per Week: 35 * Standard Work Schedule: Hybrid Schedule (3 Days On-site) * Salary Range: $66,300-$67,000 The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. Position Summary The TechMPower (TMP) project is looking for a Program Coordinator to support a 4-year, NIDA-funded innovative study that aims to prevent and treat HIV and overdose in criminal justice settings through the implementation of a comprehensive bundle of evidence-based strategies that will enhance the effective delivery of interventions for both HIV and substance use disorder (SUD). Under the direction of and reporting to the Project Director, the Program Coordinators will support the implementation of milestones and tasks to ensure TMP research and administrative needs are met in 6 county sites in New York and New Jersey. In addition, they will be central to community engagement and data collection protocols within jail sites and community partners, working closely with the PD and MPIs as required by the study. We are seeking to hire two people who will coordinate the study in three regional areas within New York State and New Jersey. THIS POSITION IS GRANT-FUNDED. CONTINUED EMPLOYMENT IS CONTINGENT ON FUNDING AVAILABILITY. Responsibilities * Support Principal Investigators and co-investigators in the coordination and implementation of surveys and other data collection efforts. * Track and implement study milestones in assigned communities. * Assist in the development of TMP projects, including staff trainings, community engagement, and research efforts, including surveying and interviews. * Coordinate regional cohorts and gatherings in conjunction with TMP staff and partners. * Facilitate communication, recruitment, data collection, and management with academic study partners, jail sites, and community partners. * Support Data Manager activities by coordinating data management, developing databases, and performing basic analyses as needed. * Conduct surveys and interviews toward the completion of study milestones. * Coordinate website development and content updates, perform basic website maintenance. * Prepare communications updates and other materials to support project activities, including research sites, communities, and the state advisory board. * Support TMP events as directed by the Project Director, including organizing planning meetings and events related to the Community Advisory Board and TMP implementation strategies (Trainings, coalition workgroup meetings, implementation team meetings, and navigation case management) as needed. * General administrative support of TMP projects. * Assist the Project Director in the preparation of regularly scheduled reports. Minimum Qualifications * Bachelor's degree and/or its equivalent required. * Up to 2 years of relevant professional experience. Preferred Qualifications * Residency in a community participating in TMP. * Experience coordinating a research or health program. * Experience working with the criminal legal system. * Experience with database software, such as Microsoft Access, Qualtrics, RedCap, and SPSS. Other Requirements * Demonstrated commitment to behavioral health, substance use disorder, and healthcare issues and activities. * Excellent oral and written communication skills. * Excellent interpersonal and administrative skills. * Highly organized, good problem-solving skills, flexible. * Must be able to work independently and on teams. * Must be highly skilled in Microsoft Word, Excel, PowerPoint, Adobe Acrobat, BOX, Zoom, and Microsoft Teams. * Position will require travel to assigned communities in New York and New Jersey. Equal Opportunity Employer / Disability / Veteran Columbia University is committed to the hiring of qualified local residents.

* Job Type: Officer of Administration * Regular/Temporary: Regular * Hours Per Week: 35 * Salary Range: $66,300 - $70,000 The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. Position Summary Reporting to the Divisional Administrator, the Program Coordinator is responsible for providing administrative and secretarial support to the Directors of the Programs and their faculty members. Responsibilities * Serve as the single point of contact for the faculties' administrative needs. * Coordinate multiple faculty calendars, schedule meetings * Arrange travel, prepare agendas and materials for meetings, prioritize action items, respond to routine correspondence, and maintain records or files. * Respond to visitors and telephone calls in a manner that demonstrates the highest levels of quality, accountability, and teamwork. * Read and analyze incoming mail, memos, submissions, and reports to determine their significance and distribute to the appropriate parties. * Conduct projects and assignments for the Directors: gather data, compile various reports, photocopy materials, and assist with preparation of Power Point and other presentations. * Provide assistance with manuscript editing /submission for the Program Directors and members of the programs. * Interact with high-level contacts and handle sensitive information with considerable use of tact, diplomacy, discretion and judgment. * Performs additional related duties as assigned. Minimum Qualifications * Bachelor's degree or equivalent in education, training and experience * Ability to work under pressure in a fast-paced environment with a sense of urgency * Ability to undertake multiple tasks, constantly set and reassess priorities to meet deadlines * Self-starter with solid organizational and team-player skills * Excellent interpersonal skills and communication skills - both written and oral * Well-developed level of discretion and confidentiality * Comprehensive knowledge of Phone/Voicemail/email/Instant messaging and take clear, concise messages and relays messages or routes calls in a timely manner * Proficient computer skills including Microsoft Outlook, Word, PowerPoint, EndNote and Excel Preferred Qualifications * Two years of related experience Other Requirements * Successful completion of applicable compliance and systems training requirements Equal Opportunity Employer / Disability / Veteran Columbia University is committed to the hiring of qualified local residents.

* Job Type: Officer of Administration * Bargaining Unit: * Regular/Temporary: Regular * End Date if Temporary: * Hours Per Week: 35 * Standard Work Schedule: * Building: * Salary Range: $71,000 to $76,000 The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. Position Summary The Academic and Student Affairs Advisor supports the Industrial Engineering & Operations Research "IEOR" Department's academic, student affairs, and graduate admissions operations. The role provides comprehensive support to undergraduate and graduate students (BS, MS, and PhD), including student records management, OPT/CPT processing, advising support, and coordination of graduation clearances and awards. The Advisor also assists with graduate admissions by communicating with prospective applicants, supporting application processing, and contributing to recruitment and yield activities for MS and PhD programs. In addition, the position supports departmental administrative and operational functions, including front desk coverage, special events, and web/technology support. The role reports to the Director of Academic and Student Affairs and may co-supervise seasonal interns Responsibilities * Academic and Student Affairs (60%): Coordinate student on-boarding activities including admissions yield, orientation, and academic advising. Conduct advising town halls for students; includes combined plan students and registration advising every term. Coordinate advising sessions, town halls and related program seminars Maintain student database of advising notes, advisor assignments, and related documentation Host open office hours to assist students with academic and student related inquiries; address student inquiries in a timely manner, escalate urgent issues to Director Conduct midterm and end-of-semester grade reviews and related monitoring of our BS and MS students; escalate students in danger of failing to Departmental leadership Process OPT/CPT requests, assist students with maintaining visa status (F1 and J1) Oversee the graduation clearances of students; support the graduation clearances of MS students Coordinate the nomination and presentation of BS and MS graduation awards Assist (if needed) with scheduling classes (fall, spring and summer), request/obtain the necessary support resources including classrooms, exams, technology, exam proctoring services Serve as Departmental Liaison for University level offices, such as Office of Disability Services, Counseling and Psychological Services, International Students and Scholars Office, Graduate Student Affairs, Center for Student Advising, etc. Distribute academic/student affairs related correspondence to students Monitor and respond to emails sent to the Departmental email addresses: **********************, ***********************, ***********************, ************************** Support the editing/publishing of Departmental bulletin * Graduate Admissions (25%): Address prospective student inquiries in a timely manner, escalate urgent issues to Senior Associate Director and Director in the Academic Team Support the editing of Departmental website as it relates to graduate admissions Support yield activities to converge to the predetermined class size, including open house Coordinate nominations and selection of student ambassadors, hiring, onboard, train student ambassadors, and approve timesheets with support from the academic coordinators. * Administrative and Operations (10%): Monitor front desk reception area to timely direct student and visitor traffic Assist with various Departmental large-scale events Web/technology support (i.e. maintain the student database, website and School related systems, such as COI, Vergil, Slate, Canvas, SSOL and reporting functions). * Other related duties, as assigned (5%) Minimum Qualifications * A bachelor degree or its equivalent experience required; graduate level work is preferred. Minimum of 2-4 years of student/academic affairs and admissions experience required, with an ability to identify and analyze trends in the academic/admissions process. * Familiar and appreciate student and academic affairs, departmental program curriculum and requirements, and web management and administration. * Strong computer literacy/proficiency required: an understanding and appreciation of student services database software and on-line resources, and the willingness to respond to the needs of prospective and current students and faculty in a technologically-oriented society. Proficiency with Google suite of products, MS office, publishing software, etc. * Ability to work independently and under pressure, with a high level of attention to detail. Must be able to prioritize multiple tasks with minimal supervision. * Candidates must exercise good judgment and flexibility, with a student-wellness mindset. Positive, mission-oriented, forward-thinking attitude and sense of humor a must. * Must be able to communicate effectively and tactfully with staff, faculty, students, employers, and alumni. Excellent command of English (verbal and written). Equal Opportunity Employer / Disability / Veteran Columbia University is committed to the hiring of qualified local residents.

* Job Type: Support Staff - Union * Bargaining Unit: Local 2110 * Regular/Temporary: Regular * Hours Per Week: 35 * Salary Range: $57,500 - $58,500 The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. Position Summary Reporting to the Director of Academic Administration & Finance (DAAF) in the Department of Mathematics, the Academic Coordinator is responsible for the smooth operation of the Department's academic programs by providing a wide range of support to faculty, students, and University administration. The Academic Coordinator strives to maintain the Department's high standards and to create a welcoming and rewarding environment for all students. The Department of Mathematics is a world-class center of discovery, collaboration, and innovation in the mathematical sciences. Home to distinguished faculty, researchers, and students, the department fosters a thriving intellectual community enriched by visiting scholars from around the globe. Research spans an extraordinary range of areas from Algebraic Geometry, Geometric Analysis, and Mathematical Physics to Number Theory, Probability & Financial Mathematics, and Topology, reflecting the department's deep commitment to both foundational theory and emerging frontiers to train the next generation of mathematical leaders, positioning Columbia University at the forefront of mathematical thought and global scholarship. Responsibilities * Collect and screen undergraduate Teaching Assistant (TA) applications, ensure minimum qualifications are met, and provide nominations for new hires. * Compile student enrollment data, generate reports, and make recommendations for TA assignments. * Serve as the primary point of contact for all TA-related inquiries and provide operational supervision to the department's 100+ graduate and undergraduate TAs. * Ensure compliance with the Graduate School of Arts & Sciences and departmental policies. * Manage the scheduling of Columbia and Barnard Help Rooms; conduct periodic reviews of usage and attendance, and ensure smooth operations. Distribute, collect, and review undergraduate and graduate student and instructor evaluations to ensure satisfactory performance. * Maintain teaching files for currently enrolled doctoral students, including assignments, instructor and student evaluations, and records of teaching observations. * Working closely with the DAAF, the Director of Undergraduate Studies, and the Department Chair, review historical course enrollments and instructor data to make recommendations for curricular planning and teaching assignments, including course capping, scheduling, and classroom assignments. * Collect instructional preferences from faculty and students and prepare Curricular Planning Statements (CPS) for the academic year and Summer Session. * In collaboration with the Registrar's Office, regularly review the Directory of Classes to ensure accurate course information; maintain a database with historical records of CPS submissions and updates. * Edit the Department's course offerings and programmatic information prior to publication in the College Bulletin, and ensure accurate course data in Course Management systems. * Serve as the initial point of contact for undergraduate majors and concentrators regarding the Department's curriculum and course requirements. * Assist instructors with course logistics, including but not limited to class rosters, waiting lists, and grade changes, and ensure accurate data in Canvas and SSOL. * Coordinate the Department's online course evaluation process. * Manage textbook inventory, ensure timely ordering, and maintain accurate textbook and syllabus information in Canvas. * Maintain homework boxes and assignment/exam retention storage. * Coordinate the Mathematics Prize Exam and the Putnam Exam. * Assist with logistics for undergraduate events, including but not limited to open houses and graduation receptions. * Perform other duties as assigned. Minimum Qualifications * Three years of related experience. * High School Diploma or equivalent. Preferred Qualifications * Some college preferred. * Three years of experience working in an academic environment, such as student affairs or program support. Other Requirements * A high degree of accuracy, detail-oriented, and strong organizational skills to coordinate multiple projects with competing priorities skillfully. * Ability to work proactively and strategically in a fast-paced environment. * Excellent interpersonal and administrative skills, as well as strong skills in written and oral expression. * Must have a friendly and professional customer-focused approach to supporting students. * Ability to effectively partner with a diverse group of administrators. * Must be available to help support student inquiries during peak times of the year, with occasional evening hours - orientation, key registration dates, and graduation. * Punctual, reliable, with effective time and project management skills. * Must be able to maintain confidentiality. * Ability to work in an entrepreneurial environment and enjoys building and creating new processes. Equal Opportunity Employer / Disability / Veteran Columbia University is committed to the hiring of qualified local residents.

* Job Type: Officer of Administration * Bargaining Unit: * Regular/Temporary: Regular * End Date if Temporary: * Hours Per Week: 35 * Standard Work Schedule: Mon - Fri (9am - 5pm) * Building: Columbia University Medical Center * Salary Range: $64,350 - $64,350 The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. Position Summary The incumbent will be responsible for the research administrative coordination and report directly to the Grant Manager within the Department of Surgery. Responsibilities * Assist in the preparation, review, and renewal of grants, contracts and subcontract proposals. * Prepare grant proposals and subcontracts for all sponsored research projects. * Coordinate day‐to‐day activities related to grants and contracts and ensure compliance with internal and external policies and procedures. * Assist with sponsored project setup and budget line items per award notice on all grants and contracts, including reconciling and analyzing specific activity on sponsored projects. * Assist in the preparation of faculty biosketch for accuracy, completeness and compliance with government guidelines. * Assist in regularly monitor departmental compliance with conflict of interest disclosures and other perquisite online course completion. * Attend SPA meetings and forums to continually enhance general knowledge of grants administration and understand emerging changes with federal grant rules and processes. * Coordinate the annual effort reporting compliance and the certification process. * Coordinate quarterly meeting with research Principal Investigators to monitor grant submission. * Assist with post-award activities and project close-out as needed. * Monitor and respond to urgent financial transaction requests. * Perform other departmental administrative duties as assigned. Minimum Qualifications * Bachelor's degree required or equivalent in education and experience. Preferred Qualifications * 2 years of related experience. Other Requirements * Intermediate Microsoft Office. * Good interpersonal skills are highly important. * The ability to take initiative and work independently is required. Equal Opportunity Employer / Disability / Veteran Columbia University is committed to the hiring of qualified local residents.

The Student Advocacy Program Administrator is an integral member of the Office of Student Advocacy, providing front-line support to students navigating personal, medical, academic, and engagement-related challenges. The Program Administrator helps ensure students receive timely, informed, and compassionate support that promotes student success, academic continuity, and overall well-being. The Administrator serves as a key point of contact for students seeking guidance on absences, accommodations, and university resources, and collaborates closely with faculty to coordinate short-term academic support. The role manages essential departmental communication by monitoring the shared Student Advocacy inbox, triaging concerns, and escalating complex or sensitive cases to the Director as appropriate. The Program Administrator plays a significant role in planning and implementing departmental and school-wide initiatives. This includes undergraduate and graduate orientation, transitional programming, commencement activities, and student engagement events. Responsible for designing and facilitating at least one wellness, sexual health, or self-efficacy program each semester and maintains a strong working knowledge of key campus resources, including the NYU Student Health Center, Bias Response Line, Title IX Office, and the Office of Conduct and Community Standards to effectively guide and refer students. Qualifications Required Education:Bachelor's Degree in a related area Preferred Education:Master's Degree in Education, Administration, or related fields. Required Experience:2+ years professional experience in academic setting; experience working in student affairs, counseling, supervision or public health Required Skills, Knowledge and Abilities:Demonstrated skills in spreadsheet applications; strong written and verbal communication; and experience working directly with students, with a demonstrated commitment and sensitivity to belonging and inclusion. Proven ability to maintain confidentiality, exercise discretion, and uphold a high level of attention to detail. The ideal candidate will possess knowledge of psychosocial issues and the unique challenges experienced by STEM/Engineering students, as well as an understanding the barriers faced by underrepresented groups in these settings. Strong organizational and project-management skills are essential, along with the interpersonal capacity to develop and sustain effective relationships that support departmental and institutional goals. Candidates should demonstrate the ability to multitask and manage competing priorities in a fast-paced environment. Additional required competencies include cultural humility; an understanding of critical issues facing underrepresented and marginalized populations and systems of power, privilege, and oppression; the ability to work proactively and independently on projects; strong writing and communication skills; and a clear commitment to student advocacy. Demonstrated success working autonomously as well as collaboratively is essential. Preferred Skills, Knowledge and Abilities:A strong foundational knowledge of historically excluded populations/communities and issues. Experience with project management and event planning. Strong organizational skills and attention to detail. A commitment to and experience with social justice and diversity education. Facilitation experience for both small and large group discussions. Ability to proactively identify, communicate and resolve problems. Additional Information In compliance with NYC's Pay Transparency Act, the annual base salary range for this position is USD $70,000.00 to USD $79,200.00. New York University considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, education/training, key skills, internal peer equity, as well as, market and organizational considerations when extending an offer. This pay range represents base pay only and excludes any additional items such as incentives, bonuses, clinical compensation, or other items. NYU aims to be among the greenest urban campuses in the country and carbon neutral by 2040. Learn more at nyu.edu/nyugreen.NYU is an Equal Opportunity Employer and is committed to a policy of equal treatment and opportunity in every aspect of its recruitment and hiring process without regard to age, alienage, caregiver status, childbirth, citizenship status, color, creed, disability, domestic violence victim status, ethnicity, familial status, gender and/or gender identity or expression, marital status, military status, national origin, parental status, partnership status, predisposing genetic characteristics, pregnancy, race, religion, reproductive health decision making, sex, sexual orientation, unemployment status, veteran status, or any other legally protected basis. All interested persons are encouraged to apply at all levels.

Arts & Science is seeking a dynamic Graduate Program Administrator to join the Department of Psychology. This individual will administer Psychology Master's (MA) program activities, including student inquiries, admission application and enrollment processes. Advise students about standard sequence of course selections, program requirements, policies and procedures and refer to faculty advisor if necessary. Oversee the MA Requital budget and instructional funds. Serve as liaison with GSAS offices for Academic and Student Affairs, and other University departments. Promote programs through publicity and coordinating career development events. Oversee adjunct faculty administrative matters. Assist the MA Director and I/O Coordinator with the implementation and development of program policies and procedures. Implement an integrated database management system, which will allow for reporting and analysis on various program statistics. Update and maintain General MA and Industrial/ Organizational MA website. Serve as a backup for related PhD program tasks and activities. Qualifications Required Education:Bachelor's DegreePreferred Education:Master's DegreeRequired Experience:3+ years of relevant experience, including overseeing program activities and managing budgets, or an equivalent combination of education and experience.Required Skills, Knowledge and Abilities:Capacity to main excellent customer service orientation in a highly transactional environment in a fast-paced set of deadline-driven activities across the academic year. Excellent interpersonal, quantitative, written and oral communication skills. Strong organizational skills. Familiarity with word processing, spreadsheet, report generation. Database management skills (extracting reports, aggregating data, assessing accuracy using NYU tools and exporting to MS Office.Preferred Skills, Knowledge and Abilities:Excellent communication skills. Website maintenance experience. Additional Information In compliance with NYC's Pay Transparency Act, the annual base salary range for this position is USD $70,000.00 to USD $75,000.00. New York University considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, education/training, key skills, internal peer equity, as well as, market and organizational considerations when extending an offer. This pay range represents base pay only and excludes any additional items such as incentives, bonuses, clinical compensation, or other items. NYU aims to be among the greenest urban campuses in the country and carbon neutral by 2040. Learn more at nyu.edu/nyugreen.NYU is an Equal Opportunity Employer and is committed to a policy of equal treatment and opportunity in every aspect of its recruitment and hiring process without regard to age, alienage, caregiver status, childbirth, citizenship status, color, creed, disability, domestic violence victim status, ethnicity, familial status, gender and/or gender identity or expression, marital status, military status, national origin, parental status, partnership status, predisposing genetic characteristics, pregnancy, race, religion, reproductive health decision making, sex, sexual orientation, unemployment status, veteran status, or any other legally protected basis. All interested persons are encouraged to apply at all levels.

Arts & Science is seeking a talented Undergraduate Program Administrator to join the Department of Psychology. This individual will serve as a department administrator for all undergraduate programs and faculty. Advise prospective and current undergraduate students on requirements, curriculum planning, course scheduling, and registration. Manage student records and maintain a database of undergraduate student advisement. Manage undergraduate course scheduling process. Provide administration of departmental awards and support assessments for curricular development. Work with the Director of Undergraduate Studies on student concerns, tracking of academic program progress, probation, addressing faculty concerns, transfer students, course evaluations, etc. Display a comprehensive knowledge of the undergraduate/graduate departmental offerings and policies. Assist with planning and implementation of student programming and events. Provide coverage and additional support for graduate programs (Masters and Doctoral), as needed. Assist with the prioritization of office activities and delegate to and monitor work of student/casual employees. Monitor moderately complex budgets for program events and initiatives. Qualifications Required Education:Bachelor's DegreePreferred Education:Master's DegreeRequired Experience:2+ years Relevant experience or equivalent combination. Must include experience with overseeing program activities and managing budgets.Required Skills, Knowledge and Abilities:Ability to provide advice, problem solve, and interact with individuals at all levels. Capacity to maintain an excellent customer service orientation in a highly transactional environment. Excellent interpersonal, organizational, written and verbal communication skills, with attention to detail. Familiarity with Microsoft Word processing, Excel spreadsheet and database management skills (e.g. extracting reports, aggregating data, assessing accuracy using NYU tools and exporting to MS Office.) Preferred Skills, Knowledge and Abilities:Proficiency with intermediate-level Microsoft Office. Event planning. Good writing and proofreading skills. Additional Information In compliance with NYC's Pay Transparency Act, the annual base salary range for this position is USD $70,000 to USD $75,000. New York University considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, education/training, key skills, internal peer equity, as well as, market and organizational considerations when extending an offer. This pay range represents base pay only and excludes any additional items such as incentives, bonuses, clinical compensation, or other items. NYU aims to be among the greenest urban campuses in the country and carbon neutral by 2040. Learn more at nyu.edu/nyugreen.NYU is an Equal Opportunity Employer and is committed to a policy of equal treatment and opportunity in every aspect of its recruitment and hiring process without regard to age, alienage, caregiver status, childbirth, citizenship status, color, creed, disability, domestic violence victim status, ethnicity, familial status, gender and/or gender identity or expression, marital status, military status, national origin, parental status, partnership status, predisposing genetic characteristics, pregnancy, race, religion, reproductive health decision making, sex, sexual orientation, unemployment status, veteran status, or any other legally protected basis. All interested persons are encouraged to apply at all levels.

Arts & Science is seeking a dynamic Program Administrator, First Year Experience to join the College of Arts & Science's Student Success team. This individual supports the Associate Director, First and Second Year Experience in developing and implementing programs that engage first-year students from the point of acceptance through the end of their first year, with a focus on preparing them for a smooth transition into the second year. In this role, the Program Administrator assists with the coordination of the College Leader program, including helping with the recruitment, hiring, training, and day-to-day support of 40 student leaders who serve as mentors, instructors, and orientation leaders. Working closely with campus partners, this position helps deliver inclusive, equity-driven programs that foster belonging, engagement, and academic success. The Program Administrator also contributes to program assessment and data collection to inform ongoing improvements. By helping connect students to resources, supporting engagement opportunities, and addressing early challenges, this role plays an important part in strengthening student retention, persistence and graduation rates, key strategic goals of both CAS and the University-writ large. Qualifications Required Education:Bachelor's DegreePreferred Education:Master's Degree Higher Education, Student Affairs, or related area.Required Experience:3+ years Professional level experience in first-year experience, orientation or student leadership programming, event planning, student affairs, mentorship programming, student training with a specialization in first-year experience.Preferred Experience:3+ years Professional level experience in first-year experience, orientation or student leadership programming, event planning, student affairs, mentorship programming, student training with a specialization in first-year experience.Required Skills, Knowledge and Abilities:Proven ability to execute programs at a high level, successfully manage details independently and work within predetermined timelines. Ability to work within complex organizations to achieve outcomes; excellent interpersonal skills, including the demonstrated ability to develop effective relationships and communicate with multifaceted populations and stakeholders. Excellent presentation, written, and oral communication skills; Ability to work effectively to a wide range of audiences.Preferred Skills, Knowledge and Abilities:Broad understanding of student services (academic and co-curricular) in a higher education setting; Experience developing and executing interventions for students that address curricular, career, and/or social barriers to student success and engagement; General knowledge of the range of student development and retention theories; An understanding of promising practices in one or more of the following areas: student success and retention, student engagement, peer-to-peer, alumni, and faculty mentorship, student transition and development, behavioral science, and community and belonging in order positively affect key goals and outcomes. Additional Information In compliance with NYC's Pay Transparency Act, the annual base salary range for this position is USD $70,000.00 to USD $75,000.00. New York University considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, education/training, key skills, internal peer equity, as well as, market and organizational considerations when extending an offer. This pay range represents base pay only and excludes any additional items such as incentives, bonuses, clinical compensation, or other items. NYU aims to be among the greenest urban campuses in the country and carbon neutral by 2040. Learn more at nyu.edu/nyugreen.NYU is an Equal Opportunity Employer and is committed to a policy of equal treatment and opportunity in every aspect of its recruitment and hiring process without regard to age, alienage, caregiver status, childbirth, citizenship status, color, creed, disability, domestic violence victim status, ethnicity, familial status, gender and/or gender identity or expression, marital status, military status, national origin, parental status, partnership status, predisposing genetic characteristics, pregnancy, race, religion, reproductive health decision making, sex, sexual orientation, unemployment status, veteran status, or any other legally protected basis. All interested persons are encouraged to apply at all levels.

Arts & Science is seeking a dynamic Program Administrator, Academic Support & Learning Center to join the College of Arts & Science's Student Success team. This individual is responsible for supporting both the University Learning Center (ULC) and CAS Cornerstone initiatives within the College of Arts & Science and greater New York University Community. Through ULC and Cornerstone, the Program Administrator will provide support to ULC operations and outreach and will oversee the process of tracking outcomes and assessing impact of both ULC and CAS Cornerstone initiatives. The Program Administrator will ensure all initiatives, events, and program components are in place to drive student success as well as enhancing the University's retention and graduation goals by supporting students throughout the academic life cycle while promoting a philosophy of effortful learning, collaborative learning, and peer-led development. The position will also develop, support, and enhance program logistics, assessment, and continuous improvement of initiatives. Qualifications Required Education:Bachelor's Degree Liberal Arts or Higher Education.Preferred Education:Master's Degree Higher Education, Student Affairs, or related area.Required Experience:3+ years Professional level experience in academic advisement, student success, program administration, student affairs.Preferred Experience:5+ years Experience working with mentorship and leadership development programs.Required Skills, Knowledge and Abilities:Proven ability to execute programs at a high level, successfully manage details independently and work within predetermined timelines. Ability to work within complex organizations to achieve outcomes; excellent interpersonal skills, including the demonstrated ability to develop effective relationships and communicate with multifaceted populations and stakeholders. Excellent presentation, written, and oral communication skills; Ability to work effectively to a wide range of audiences including students and their families, alumni, advisors, faculty, and administrators.Preferred Skills, Knowledge and Abilities:Broad understanding of student services (academic and co-curricular) in a higher education setting; Experience developing and executing interventions for students that address curricular, career, and/or social barriers to student success and engagement; General knowledge of the range of student development and learning research; An understanding of promising practices in one or more of the following areas: student success and retention, student engagement, collaborative learning, student learning development, behavioral science, and community and belonging in order positively affect key goals and outcomes. Additional Information In compliance with NYC's Pay Transparency Act, the annual base salary range for this position is USD $70,000.00 to USD $75,000.00. New York University considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, education/training, key skills, internal peer equity, as well as, market and organizational considerations when extending an offer. This pay range represents base pay only and excludes any additional items such as incentives, bonuses, clinical compensation, or other items. NYU aims to be among the greenest urban campuses in the country and carbon neutral by 2040. Learn more at nyu.edu/nyugreen.NYU is an Equal Opportunity Employer and is committed to a policy of equal treatment and opportunity in every aspect of its recruitment and hiring process without regard to age, alienage, caregiver status, childbirth, citizenship status, color, creed, disability, domestic violence victim status, ethnicity, familial status, gender and/or gender identity or expression, marital status, military status, national origin, parental status, partnership status, predisposing genetic characteristics, pregnancy, race, religion, reproductive health decision making, sex, sexual orientation, unemployment status, veteran status, or any other legally protected basis. All interested persons are encouraged to apply at all levels.

DETAILS As a leading online school in New York since 2006, the CUNY School of Professional Studies (CUNY SPS) offers the most online bachelor's and master's degree options at the City University of New York, and serves as the University's first undergraduate all-transfer college. With 26 degrees and numerous other non-degree and grant-funded workplace learning programs, CUNY SPS meets the needs of adults who wish to finish a bachelor's degree, progress from an associate's degree, earn a master's degree or certificate in a specialized field, and advance in the workplace or change careers. Consistently ranked highly by U.S. News & World Report for its online offerings, CUNY SPS has emerged as a nationwide leader in online education. The School's renowned and affordable online programs ensure that busy working adults may fulfill their educational goals on their own time and schedule. As CUNY SPS moves beyond its 20th year, we dedicate ourselves to engendering an innovative and transformative student-centered experience. Reporting to the Associate Director of Admissions Access Programs and SEEK, the SEEK Senior Admissions Advisor will identify new recruitment opportunities to enroll students who meet the economic and academic eligibility requirements for the Percy Ellis Sutton/ Search for Education Elevation and Knowledge (SEEK) program at CUNY SPS and provide proactive and high-quality admissions advising and enrollment support to prospective and applicant SEEK students. The SEEK Senior Admissions Advisor will work closely with staff and faculty across the School to ensure a seamless transition for entering SEEK students. In addition to the CUNY Title Overview, responsibilities include, but are not limited to: + Reviews and processes admission applications, makes recommendations for admission, tracks prospect and applicant data in the School's CRM and student information system, and provides data as needed for admissions and SEEK program reporting. + Cultivates and maintains relationships with strategic partners to support the admission and enrollment of SEEK students. + Represents the School at community events and college fairs, and participates in campus-based admissions activities. + Actively engages in the recruitment and selection of new SEEK students through reviewing admission documents, interviewing prospective students, and providing students with important information relevant to the framework and administration of the program. + Keeps current on federal, state, and University aid regulations and policies as well as other University Office policies and practices which impact financial aid. + Collaborates with the Office of Financial Aid to determine economic eligibility for prospective SEEK students including the status of FAFSA and TAP applications. + Analyzes current SEEK admissions data to recommend the development of future recruitment plans. + Maintains accurate and detailed applicant records. + Assists with departmental activities as needed and participates in School-wide events. NOTE: + Until further notice, work will be performed in a hybrid manner with 70% onsite presence. QUALIFICATIONS Bachelor's Degree and four years' relevant experience required. The ideal candidate will have: + At least 4 years of experience working in an opportunity program admissions recruitment role. + Experience working in programs that serve socio-economically disadvantaged students. + Experience working with nontraditional and transfer students. + Familiarity with Peoplesoft and/or CUNYfirst and the aptitude to learn new systems as needed. + Demonstrated understanding of and sensitivity to diversity, inclusion, and equity-minded policies, programs and practices. + Experience working with CRM systems; experience with Slate a plus. + Ability to build rapport and maintain positive, professional relationships with students, staff, and faculty. + Evidence of proactive problem solving and follow-up to resolve student issues. + Excellent communication, interpersonal, and organizational skills. + Ability to work well in a time-sensitive, dynamic, student-centered and responsive office. + Flexibility to work evening and weekend hours as needed. + Commitment to campus values of diversity, equity, and inclusion. CUNY TITLE OVERVIEW Conducts and coordinates student recruiting and other admissions activities. * Counsels prospective, transfer, and current students on their academic goals and how they may be achieved at the College, and assists them in preparing academic plans * Provides referrals to other College departments as needed to further assist student/applicant * Conducts follow-up with students from inquiry stage to registration * Reviews applications and provides preliminary recommendations on admissions * Participates in recruitment programs such as open house sessions, and direct recruiting activities * Performs related duties as assigned. Job Title Name: Admissions Senior Advisor CUNY TITLE Higher Education Assistant FLSA Non-exempt COMPENSATION AND BENEFITS Salary commensurate with education and experience between $70,815 - $79,598. CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world. HOW TO APPLY From our job posting system, select "Apply Now", create or log in to a user account, and provide the requested information. If you are viewing this posting from outside our system, access the employment page on our web site and search for this vacancy using Job ID# 31657 or Title. + Applicants must attach a resume and cover letter. + Candidates must be legally authorized to work in the United States on a full-time basis. CLOSING DATE February 5, 2026 JOB SEARCH CATEGORY CUNY Job Posting: Managerial/Professional EQUAL EMPLOYMENT OPPORTUNITY CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer. Job ID 31657 Location School of Professional Studies

DETAILS** As a leading online school in New York since 2006, the CUNY School of Professional Studies (CUNY SPS) offers the most online bachelor's and master's degree options at the City University of New York, and serves as the University's first undergraduate all-transfer college. With 26 degrees and numerous other non-degree and grant-funded workplace learning programs, CUNY SPS meets the needs of adults who wish to finish a bachelor's degree, progress from an associate's degree, earn a master's degree or certificate in a specialized field, and advance in the workplace or change careers. Consistently ranked highly by U.S. News & World Report for its online offerings, CUNY SPS has emerged as a nationwide leader in online education. The School's renowned and affordable online programs ensure that busy working adults may fulfill their educational goals on their own time and schedule. As CUNY SPS moves beyond its 20th year, we dedicate ourselves to engendering an innovative and transformative student-centered experience. Reporting to the Associate Director of Admissions Access Programs and SEEK, the SEEK Senior Admissions Advisor will identify new recruitment opportunities to enroll students who meet the economic and academic eligibility requirements for the Percy Ellis Sutton/ Search for Education Elevation and Knowledge (SEEK) program at CUNY SPS and provide proactive and high-quality admissions advising and enrollment support to prospective and applicant SEEK students. The SEEK Senior Admissions Advisor will work closely with staff and faculty across the School to ensure a seamless transition for entering SEEK students. In addition to the CUNY Title Overview, responsibilities include, but are not limited to: + Reviews and processes admission applications, makes recommendations for admission, tracks prospect and applicant data in the School's CRM and student information system, and provides data as needed for admissions and SEEK program reporting. + Cultivates and maintains relationships with strategic partners to support the admission and enrollment of SEEK students. + Represents the School at community events and college fairs, and participates in campus-based admissions activities. + Actively engages in the recruitment and selection of new SEEK students through reviewing admission documents, interviewing prospective students, and providing students with important information relevant to the framework and administration of the program. + Keeps current on federal, state, and University aid regulations and policies as well as other University Office policies and practices which impact financial aid. + Collaborates with the Office of Financial Aid to determine economic eligibility for prospective SEEK students including the status of FAFSA and TAP applications. + Analyzes current SEEK admissions data to recommend the development of future recruitment plans. + Maintains accurate and detailed applicant records. + Assists with departmental activities as needed and participates in School-wide events. NOTE: + Until further notice, work will be performed in a hybrid manner with 70% onsite presence. **QUALIFICATIONS** Bachelor's Degree and four years' relevant experience required. The ideal candidate will have: + At least 4 years of experience working in an opportunity program admissions recruitment role. + Experience working in programs that serve socio-economically disadvantaged students. + Experience working with nontraditional and transfer students. + Familiarity with Peoplesoft and/or CUNYfirst and the aptitude to learn new systems as needed. + Demonstrated understanding of and sensitivity to diversity, inclusion, and equity-minded policies, programs and practices. + Experience working with CRM systems; experience with Slate a plus. + Ability to build rapport and maintain positive, professional relationships with students, staff, and faculty. + Evidence of proactive problem solving and follow-up to resolve student issues. + Excellent communication, interpersonal, and organizational skills. + Ability to work well in a time-sensitive, dynamic, student-centered and responsive office. + Flexibility to work evening and weekend hours as needed. + Commitment to campus values of diversity, equity, and inclusion. **CUNY TITLE OVERVIEW** Conducts and coordinates student recruiting and other admissions activities. - Counsels prospective, transfer, and current students on their academic goals and how they may be achieved at the College, and assists them in preparing academic plans - Provides referrals to other College departments as needed to further assist student/applicant - Conducts follow-up with students from inquiry stage to registration - Reviews applications and provides preliminary recommendations on admissions - Participates in recruitment programs such as open house sessions, and direct recruiting activities - Performs related duties as assigned. Job Title Name: Admissions Senior Advisor **CUNY TITLE** Higher Education Assistant **FLSA** Non-exempt **COMPENSATION AND BENEFITS** Salary commensurate with education and experience between $70,815 - $79,598. CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world. **HOW TO APPLY** From our job posting system, select "Apply Now", create or log in to a user account, and provide the requested information. If you are viewing this posting from outside our system, access the employment page on our web site and search for this vacancy using Job ID# 31657 or Title. + Applicants must attach a resume and cover letter. + Candidates must be legally authorized to work in the United States on a full-time basis. **CLOSING DATE** February 5, 2026 **JOB SEARCH CATEGORY** CUNY Job Posting: Managerial/Professional **EQUAL EMPLOYMENT OPPORTUNITY** CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer. Job ID 31657 Location School of Professional Studies

DETAILS** The Academic Program Coordinator for the Arnhold Graduate Dance Education Program (AGDEP) at Hunter College provides crucial support to the program's director. Reporting directly to the program director, the primary responsibilities of this role include communication, administration, budget tracking, data gathering and space management. Along with the CUNY Title Overview, responsibilities for the role include but are not limited to: + Assist the program director with the admission process by communicating with applicants, organizing admissions materials and assisting with student course enrollment + Assist with onboarding adjunct faculty and visiting guest artists + Disseminate accurate programmatic information among current students, alumni, and faculty, responding to inquiries and questions. + Manage annual program data needed for reports (e.g., prospective students, scholarship awards, student areas of professional interest, financial and stewardship information, demographic information, contact information) + Track and process payments for programmatic expenses + Build awareness about AGDEP events by creating posters/flyers, posting to social media platforms and responding to all inquiries regarding all events + Plan and coordinate annual AGDEP events including but not limited to the: Welcome Celebration, Pinning Ceremony, Student Scholarship awarding and AGDEP annual concert, yearly NDEO National Conference and annual study abroad trip + Coordinate the NHSDA chapter which includes managing student officers, organizing and recordkeeping of materials for induction and graduation, ordering supplies, holding annual information sessions and ensuring membership stays up to date and in compliance with NHSDA guidelines. + Collaborate with Dance Department staff and the Office of the Performing Arts on space, calendar management, and studio reservations. + Supervise work-study assistants (if applicable) and student volunteers. + Liaise with A/V and ICIT to support and troubleshoot Hunter iDanceEd initiatives and Hyflex technology in the dance studios **QUALIFICATIONS** Bachelor's Degree required. **Preferred Qualifications** + Experience in educational, nonprofit, or higher education institution setting; prior experience in a college or university setting and knowledge of K-12 creative arts education or teacher preparation preferred + Excellent project management skills with exceptional attention to detail + Strong time management and organization skills with demonstrated ability to manage multiple projects, prioritize activities, work under and meet deadlines, and effectively handle changing priorities + Ability to work effectively both independently and as part of a team + Excellent interpersonal skills with demonstrated ability to build and maintain strong relationships with a wide variety of stakeholders and constituents + Excellent oral and written communication skills + Excellent technology skills included proficiency in Microsoft Office Suite, and online apps and academic systems including Google drive and peoplesoft systems **CUNY TITLE OVERVIEW** Provides basic operational and analytical support related to a College's specialized academic program. - Supports the directors and managers with orientation preparation, student advisement regarding program requirements, and providing basic information about financial aid and registration - Manages office records including faculty files; prepares reports and surveys; collects and maintains statistical data on program activities - Serves as liaison to various College offices to provide service delivery and appropriate referrals to students - Collects and reviews syllabi to ensure compliance with standards - Serves as resource person for students and faculty regarding program policies and procedures - May supervise office operations and/or monitor department budget - Performs related duties as assigned. Job Title Name: Academic Program Coordinator **CUNY TITLE** Assistant to HEO **FLSA** Non-exempt **COMPENSATION AND BENEFITS** Salary range **: $77,269 to $87,330** , Salary commensurate with education and experience. CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world. **HOW TO APPLY** Applications must be submitted online by accessing the CUNY portal on city university of New York job website *********************** or ****************** and following the CUNYFirst job system instructions. To search for this vacancy, click on search job listings, select more options to search for CUNY jobs and enter the **Job Opening ID number # 31423** . Click on the "apply now" button and follow the application instructions. Current users of the site should access their established accounts; new users should follow the instructions to set up an account. Please have your documents available to attach into the application before you begin. Please note that the required material must be uploaded as one document under cv/ resume (do not upload individual files for a cover letter, references, etc.). The document must be in .doc, .docx, .pdf, .rtf, or text format- and name of file should not exceed ten (10) characters - also do not use symbols (such as accents (é, è, (â, î or ô), ñ, ü, ï, -, \_ or c)). **Incomplete applications will not be considered.** Please include: - cover letter or statement of scholarly interests - curriculum vitae/ resume - names and contact information of 3 references **Upload all documents as one single file-- pdf format preferred** . **CLOSING DATE** Open until filled with review to begin in 12/25/2025 **JOB SEARCH CATEGORY** CUNY Job Posting: Managerial/Professional **EQUAL EMPLOYMENT OPPORTUNITY** CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer. Job ID 31423 Location Hunter College

Fiscal Year 2024-2025 Position Title Academic Coordinator, School of Engineering and Applied Sciences Classification Title Academic Advisor Department School of Engineering and Applied Sciences Posting Number P240372 Posting Link ********************************************* Employer State Position Type Professional Appointment Term Term Salary Grade SL3 Posting Detail Information Position Summary The School of Engineering & Applied Sciences (SEAS) seeks to hire innovative and highly professional Academic Advisors who are passionate about assisting students as they progress through their academic journey, from new student orientation to graduation. Positions are available within the various School's Departments. The Academic Advisors will aid undergraduate and/or graduate students with choosing classes, determining their strengths, selecting majors, and help them work towards careers that fit their talents. To ensure that students are progressing towards their goals, the Academic Advisors will communicate regularly with students, maintain records of their performance, and intervene if declines in grades or attendance occur. A successful candidate should have a strong desire to support student development and be caring, organized, communicative, and accessible. Key accountabilities and responsibilities: * Provide consultation, guidance and advisement to students within an academic department regarding academic plans and strategies; maintain appropriate records regarding student consultations. * Present on standard advisement topics at large and small workshops and orientations. * Connect students to resources and services across the institution in support of individual student success and in partnership with student success personnel. * Process, verify, and/or approve academic paperwork and records; update academic records, review external documents, certify graduation, evaluate transfer work, and process academic exceptions to curriculum requirements. * Process all tuition scholarship forms from all funding sources. Maintain financial records and assignments for student support, tuition and scholarships. * Process all student appointment paperwork. From all funding sources - State, RF and UBF. * Monitor student academic progress to degree attainment and conduct degree checks to ensure compliance with degree program requirements * Create, review, and edit departmental Course Catalog listings. Process new-course proposals. Secure course textbooks, desk copies, and companion solution manuals as appropriate. * Design and maintain all undergraduate and graduate level course schedules, accommodating multiple and varying constraints, setup and maintenance of room and force caps, allotment of adequate space for majors and graduating seniors, and coordination of cross listed courses. * Career Opportunities: Make students aware of internship, Study Abroad and job opportunities in coordination with the SEAS Dean's Office and UB Career Services. * Provide input to departmental leadership regarding the development of advisement, recruitment, and/or curricular programs offered by the school/college; Assist in the collection, analysis and reporting of learning outcomes assessment data as required by ABET. Create and administer student, alumni and employer surveys. * Assist in the organization and presentation of departmental portion of Orientation, Open houses, Preview Day and Commencement. * Assist in identification of candidates eligible for UB scholarships and awards. This is a pooled posting. Positions are filled on an "as needed" basis. Outstanding Benefits Package Working at UB comes with benefits that exceed salary alone. There are personal rewards including comprehensive health and retirement plan options. We also focus on creating and sustaining a healthy mix of work, personal and academic pursuit - all in an effort to support your work-life effectiveness. Visit our benefits website to learn about our benefit packages. About The University at Buffalo The University at Buffalo (UB) #ubuffalo is one of America's leading public research universities and a flagship of the State University of New York system, recognized for our excellence and our impact. UB is a premier, research-intensive public university dedicated to academic excellence. Our research, creative activity and people positively impact the world. Like the city we call home, UB is distinguished by a culture of resilient optimism, resourceful thinking and pragmatic dreaming that enables us to reach others every day. Visit our website to learn more about the University at Buffalo. As an Equal Opportunity / Affirmative Action employer, the University at Buffalo will not discriminate in its employment practices due to an applicant's race, color, religion, sex, sexual orientation, gender identity, national origin and veteran or disability status. Minimum Qualifications * Bachelor's Degree required and 2 years of experience in higher education administration, administrative support, or fiscal management. * Experience with MS Office products, Word and Excel. * Applicant must possess strong writing, communication and data management skills as well as excellent interpersonal skills. Preferred Qualifications * Master's Degree preferred. * Three years of experience in higher education administration, administrative support, or fiscal management. * Experience with UB systems, HUB, and SIRI Physical Demands Salary Range $57,151- $58,000 Additional Salary Information Job Type Full-Time Campus North Campus Posting Alerts Special Instructions Summary Additional Information Is a background check required for this posting? No Background Check Notification Contact Information Contact's Name Ria Iliadou Contact's Pronouns Contact's Title Associate Director of HR Contact's Email ******************** Contact's Phone ************ Posting Dates Posted 10/24/2024 Deadline for Internal Applicants 11/07/2024 Deadline for External Applicants Open Until Filled Date to be filled References Number of References Required 3 Reference Cutoff Date Instructions to Applicant

Fiscal Year 2025-2026 Position Title Academic Coordinator, Physiology and Biophysics Classification Title Academic Advisement Assistant Department Physiology and Biophysics Posting Number P260006 Posting Link ********************************************* Employer State Position Type Professional Appointment Term Term Salary Grade SL2 Posting Detail Information Position Summary The Department of Physiology and Biophysics located at the Jacobs School of Medicine and Biomedical Sciences campus seeks to hire an innovative and highly professional Academic Coordinator who is passionate about assisting students as they progress through their academic journey, from new student orientation to graduation. The Academic Coordinator will be responsible for assisting in the administration of the undergraduate and graduate programs under the direction of the Department Chair. A successful candidate should have a strong commitment to students' development and a positive and solution-focused attitude to working life. A candidate should be highly motivated, collaborative, communicative, and accessible. In this positoin, you will: * Manage graduate admissions process (including applicant interviews), inquiries, engagement and conversion, recruitment events, and yield planning (including presenting to undergraduates) to attract applicants. * Process graduate applications (Slate), assist with program requirements and enrollment questions, and handle related paperwork (tuition, scholarships) and travel funding considerations. * Collaborate with current students and alumni as program ambassadors; create and maintain active student/alumni databases; assist with mid/late-term grading support and exam coordination; participate in orientation and welcoming activities. * Contribute to curriculum updates and course creation; provide instructional support for undergraduate/graduate courses; assist with course-related grade postings and exam proctoring; departmental seminar coordination and guest speaker travel. * Facilitate travel and reimbursement systems; maintain departmental website; handle room reservations and event planning; support academic purchasing/procurement and clerical tasks; assist with faculty promotion dossiers and serve as a backup to the Assistant Director of Academic Administration. * Perform other duties as assigned Learn more: * Our benefits, where we prioritize your well-being and success to enhance every aspect of your life. * Being a part of the University at Buffalo community. University at Buffalo is an affirmative action/equal opportunity employer and, in keeping with our commitment, welcomes all to apply including veterans and individuals with disabilities. Minimum Qualifications * Bachelor's Degree required and 1 year of experience in higher education administration, administrative support, or academic course related management. * Experience with MS Office products-Word, Excel, PowerPoint, Outlook. * Applicant must possess strong writing, communication and data management skills as well as excellent interpersonal skills. * Applicant must be highly organized and able to handle multiple tasks. * Expertise with higher education software systems and technology. * A combination of education and experience will be considered in lieu of the requirement. Preferred Qualifications * Masters Degree. * 3 or more years of experience in higher education higher education administration, administrative support, or academic course related management. * Experience with UB systems (HUB, Slate, Brightspace (UB Learns), Panopto, Siri, Concur). Physical Demands Salary Range $56,000 - $58,000 Additional Salary Information Job Type Full-Time Campus Downtown Campus Posting Alerts Special Instructions Summary Additional Information Is a background check required for this posting? No Background Check Notification Contact Information Contact's Name Kara Rickicki Contact's Pronouns Contact's Title Academic Advisor Contact's Email ******************** Contact's Phone ************ Posting Dates Posted 01/12/2026 Deadline for Internal Applicants 01/26/2026 Deadline for External Applicants Open Until Filled Date to be filled 02/15/2026 References Number of References Required 3 Reference Cutoff Date Instructions to Applicant