Program Coordinator jobs at Syracuse University

The National Coordinator, Career Preparation Operations supports the Director of Career Preparation and Training in executing and delivering career preparation programs across a national network of military installations and online platforms. This role works closely with the Director to operationalize strategic goals and ensure consistent, high-quality program delivery. This position provides coordination and support to a geographically dispersed team of military installation managers, user experience managers, academic advisors, enrollment coordinators, and support staff. Key responsibilities include assisting with process standardization, supporting resource allocation efforts, and helping maintain excellent participant experiences across all locations and modalities. The coordinator also contributes to staff development initiatives, performance management processes, and continuous improvement efforts that enhance program scalability and sustainability. This role requires a detail-oriented professional with strong organizational, communication, and analytical skills who can coordinate complex logistics and support program excellence in a dynamic, mission-driven environment. This position is anticipated to be filled on a fully remote basis if the identified candidate is not currently located in the Syracuse, NY area (within 50 miles). Not all geographical areas within the United States are eligible. Employment offers at Syracuse University are based on a combination of factors including, but not limited to, the job responsibilities; the candidate's education, training, work experience and key competencies; the university's strategic priorities; internal peer equity; applicable federal, state, local laws, grant funding and contractual requisites; and external market analyses. Education and Experience * Bachelor's degree required. * 3+ years in program operations or workforce development. * Experience coordinating with geographically dispersed teams. Skills and Knowledge * Strong attention to detail with ability to review, comprehend, and execute standard operating procedures. * Ability to manage multiple concurrent projects and meet deadlines in a fast-paced environment. * Experience creating and maintaining resource documents, and identifying process improvement. * Excellent verbal and written communication skills, including presentations, training, advocacy and negotiations. * Proficiency in Microsoft office suite; Salesforce and Learning Management Systems (LMS). * Demonstrated proficiency with generative AI tools to enhance operational efficiency and problem-solving. * Preference given to those with a military service connection, or who have worked with veteran, military, and/or family stakeholders, universities or think-tanks, and familiarity with related government programs and services for veterans, families, and related civilian human services programs. Responsibilities Operations & Program Support (45%) * Support the Director of Career Preparation and Training in tactical execution of strategic initiatives, enabling leadership focus on long-term planning while maintaining operational excellence across the network. * Provide operational support to Onward to Opportunity (O2O) installations during cohort delivery cycles, including administrative coordination, Salesforce troubleshooting, data management, and Learning Management System (LMS) administration. * Serve as backup coverage for program managers to ensure uninterrupted program operations. Standard Operating Procedures & Quality Assurance (25%) * Implement and execute SOPs for online and installation teams by translating written procedures into practical action with appropriate technical requirements and resources. * Conduct quarterly reviews of portfolio SOPs and resource documents to recommend adjustments and develop targeted solutions. * Conduct regular reviews of correspondence to O2O participants to ensure accuracy, proper branding compliance, and clear, effective messaging. Continuous Improvement & Analysis (15%) * Identify and resolve operational gaps or challenges that could impact program scalability, quality, or participant satisfaction. * Monitor participant experience quality by tracking feedback, addressing issues, and implementing improvements to program delivery. * Provide data collection and analysis support in collaboration with Data Solutions and Evaluation teams to inform operational decisions. Team Coordination & Development (10%) * Coordinate training initiatives, onboarding activities, and professional development opportunities for geographically dispersed team members. * Plan and facilitate regularly scheduled internal team meetings, including logistics and agenda development. * Support the Director in tactical execution of strategic initiatives through administrative and operational coordination. * Assist the O2O advising team with processing and reconciling exam payment requests as needed. * Other duties as assigned. Physical Requirements Not Applicable Tools/Equipment Not Applicable Application Instructions In addition to completing an online application, please attach a resume and cover letter.

* Job Type: Officer of Administration * Bargaining Unit: * Regular/Temporary: Regular * End Date if Temporary: * Hours Per Week: 35 * Standard Work Schedule: * Building: * Salary Range: $66,500 - $75,000 The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. Position Summary Reporting to the Director and Deputy Director of the Program in Climate Science, Awareness and Solutions, the incumbent will be responsible for supporting wide ranging functions for the research program in Climate Science, Awareness and Solutions at the Climate School. The incumbent will work closely with Director and Deputy Director of the Program, but also with the research scientists in supporting and possibly growing the program. The incumbent will provide comprehensive administrative support to the center, particularly in the areas of finance, procurement, human resources and event planning. Responsibilities will include participation in grant proposal and budget preparation, website support, and coordination and logistics planning for events, meetings, seminars, workshops and conferences. Additional responsibilities will include processing purchasing requests and requisitions; and assisting in travel arrangements for program staff, affiliates, and visiting faculty and fellows. Program Coordinator will assist with the grant management for sponsored projects, assist in the editing and submission of papers, articles, and reports. They will also assist with budget creation and monitoring for the program. The incumbent will assist in scheduling and overseeing meetings of the staff. The Program Coordinator will support the fundraising capacity for the program. They will work closely with the Director of the Program in developing and submitting grant proposals to establish a funding base for the new program. A significant activity will be keeping funders informed of the group's publications and other progress. Responsibilities Administrative and Programmatic Support: * The incumbent will provide comprehensive administrative support to the program, particularly in the areas of finance, procurement, human resources. Work with the research team to track expenses and budgets. * Complete and track travel expense forms. When appropriate use university systems (DARTS, FFE and AP/CAR) to enter expenses directly. * Take primary responsibility for keeping appropriate and accurate financial records. Processes invoices, check requests, wire transfers, travel and business expense reimbursements (TBER's), travel advances in the ARC system. They will be responsible for purchases such as computers, copying equipment, phones, including supplies, maintenance, and replacements and the necessary record keeping. * Support programming including public outreach events, conferences, workshops, and guest speakers in addition to organizing meetings and lectures for the program; travel arrangements for staff and visitors. Research Support: * Provide technical support to Program scientists including the Director and Deputy Director in their research, data management, and publications. * Assist in the editing and submission of papers, articles and reports. * A special focus of the Program is to make research results and data available to the public. Thus, an important activity will be website development and use of social media to inform the public about the Program's accomplishments and conclusions. Fundraising and Grant Management: * Assist Program Director in proposal preparation and communications with funders, periodic communications as papers are published or significant accomplishments are completed and periodic summaries of activities. * Ensure awards are received and implemented appropriately. Monitor and coordinate grants, ensure deadlines are adhered to. All other duties as assigned. Minimum Qualifications * Bachelor's degree and/or equivalent related experience required and 2 - 4 years related experience. * Excellent writing, interpersonal and communication skills necessary. * Must be able to function independently and to exercise discretion and judgment in sensitive matters. * Familiarity with fundraising concepts and proposal preparation and the ability to give clear and concise presentations is important. * Must have excellent organizational skills and be detail oriented. * Broad computer skills required, including word-processing, spreadsheets/databases, website development/management, and working knowledge of social media. Preferred Qualifications * Master's degree in an environmental field preferred. * Good analytical and research skills preferred. * Preference will be given to candidates who have work experience and/or a degree in a field related to climate science and experience with administrative work handling multiple tasks with deadlines. * Experience with computers, data management, and proposal preparation is important, as is demonstrated writing ability. Equal Opportunity Employer / Disability / Veteran Columbia University is committed to the hiring of qualified local residents.

* Job Type: Officer of Administration * Regular/Temporary: Regular * Hours Per Week: 35 * Salary Range: $65,300 - $85,000 The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. Position Summary The Ethics Team at the Center for Precision Medicine and Genomics (CPMG) seeks a highly motivated Bioethics Research Coordinator to support NIH-funded, community-engaged studies focused on the ethical, legal, and social implications (ELSI) of genetics. This position offers a unique opportunity to contribute to cutting-edge bioethics research in a collaborative academic environment. The Coordinator will report to Dr. Maya Sabatello, Principal Investigator, and will work closely with faculty, staff, and community partners to implement research protocols and contribute to scholarly outputs. For more information about the CPMG, see ******************************************* Responsibilities Responsibilities include: * Conduct comprehensive literature reviews relevant to study aims * Manage, clean, and analyze data using qualitative and/or quantitative research software * Assist in the development of manuscripts, presentations, and other scholarly outputs * Coordinate administrative tasks and multi-partner meetings. * Communicate and collaborate with researchers, collaborators, and research staff. * Perform other related duties as assigned Minimum Qualifications * Bachelor's degree or equivalent in education, training, and experience plus three years of related experience * Master's degree in related field would substitute for experience * Substantial experience in quantitative data analysis * Proficiency in research technologies and online platforms * Strong verbal and written communication skills * Excellent organizational skills and attention to detail * Ability to work independently and collaboratively in a fast-paced research environment * Capacity to manage multiple priorities and meet deadlines Preferred Qualifications * Experience developing professional presentations and academic manuscripts * Demonstrated familiarity with ELSI research * Familiarity with disability studies and inclusive research practices Other Requirements * Successful completion of applicable compliance and systems training requirements. Equal Opportunity Employer / Disability / Veteran Columbia University is committed to the hiring of qualified local residents.

* Job Type: Officer of Administration * Regular/Temporary: Regular * Hours Per Week: 35 * Standard Work Schedule: Hybrid Schedule (3 Days On-site) * Salary Range: $66,300-$67,000 The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. Position Summary The TechMPower (TMP) project is looking for a Program Coordinator to support a 4-year, NIDA-funded innovative study that aims to prevent and treat HIV and overdose in criminal justice settings through the implementation of a comprehensive bundle of evidence-based strategies that will enhance the effective delivery of interventions for both HIV and substance use disorder (SUD). Under the direction of and reporting to the Project Director, the Program Coordinators will support the implementation of milestones and tasks to ensure TMP research and administrative needs are met in 6 county sites in New York and New Jersey. In addition, they will be central to community engagement and data collection protocols within jail sites and community partners, working closely with the PD and MPIs as required by the study. We are seeking to hire two people who will coordinate the study in three regional areas within New York State and New Jersey. THIS POSITION IS GRANT-FUNDED. CONTINUED EMPLOYMENT IS CONTINGENT ON FUNDING AVAILABILITY. Responsibilities * Support Principal Investigators and co-investigators in the coordination and implementation of surveys and other data collection efforts. * Track and implement study milestones in assigned communities. * Assist in the development of TMP projects, including staff trainings, community engagement, and research efforts, including surveying and interviews. * Coordinate regional cohorts and gatherings in conjunction with TMP staff and partners. * Facilitate communication, recruitment, data collection, and management with academic study partners, jail sites, and community partners. * Support Data Manager activities by coordinating data management, developing databases, and performing basic analyses as needed. * Conduct surveys and interviews toward the completion of study milestones. * Coordinate website development and content updates, perform basic website maintenance. * Prepare communications updates and other materials to support project activities, including research sites, communities, and the state advisory board. * Support TMP events as directed by the Project Director, including organizing planning meetings and events related to the Community Advisory Board and TMP implementation strategies (Trainings, coalition workgroup meetings, implementation team meetings, and navigation case management) as needed. * General administrative support of TMP projects. * Assist the Project Director in the preparation of regularly scheduled reports. Minimum Qualifications * Bachelor's degree and/or its equivalent required. * Up to 2 years of relevant professional experience. Preferred Qualifications * Residency in a community participating in TMP. * Experience coordinating a research or health program. * Experience working with the criminal legal system. * Experience with database software, such as Microsoft Access, Qualtrics, RedCap, and SPSS. Other Requirements * Demonstrated commitment to behavioral health, substance use disorder, and healthcare issues and activities. * Excellent oral and written communication skills. * Excellent interpersonal and administrative skills. * Highly organized, good problem-solving skills, flexible. * Must be able to work independently and on teams. * Must be highly skilled in Microsoft Word, Excel, PowerPoint, Adobe Acrobat, BOX, Zoom, and Microsoft Teams. * Position will require travel to assigned communities in New York and New Jersey. Equal Opportunity Employer / Disability / Veteran Columbia University is committed to the hiring of qualified local residents.

* Job Type: Officer of Administration * Bargaining Unit: * Regular/Temporary: Regular * End Date if Temporary: * Hours Per Week: 35 * Standard Work Schedule: Mon - Fri (9am - 5pm) * Building: Columbia University Medical Center * Salary Range: $65,300-$90,000 The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. Position Summary Reports directly to the Administrative Manager, Program Director(s). Under direction of the program administration, the Senior Program Coordinator is responsible for all activities related to the orderly running of the general surgery and pediatric surgery programs. The incumbent will be responsible for all clerical and administrative aspects as assigned for two ACGME-accredited residency programs and one non-ACGME fellowship program from initial recruitment through graduation and any postgrad requirements. Responsibilities * Program Coordination: Working with faculty director, institutional officials & agency sponsors, manages all aspects of the training program. Provides administrative & logistical support to residency program leadership and chief residents. Creates, reconciles & monitors resident duty hours & work schedules within MedHub; coordinates space for didactics and meetings; arranges & proctors exams; manages semi-annual resident/faculty/program evaluations. Manages coordination of resident electives in and out of the institution in addition to Program Letters of Affiliation for outside rotations. Identifies opportunities to improve efficiencies, develop & implement pragmatic solutions, improves workflow and optimize resources. Compiles & analyzes reports; maintains program manuals/documentation; assists in semi-annual data reporting for Clinical Competency Committee and Program Evaluation Committee. Effectively addresses problems for faculty, staff & residents; appropriately seeks input and support from subject matter experts. Manage medical student clerkships. * Recruitment & Selection-GME: Administers annual residency recruitment processes. Point of contact for all applicants. Updates, produces & distributes program information; compiles applicant dossiers for faculty evaluators; schedules & manages interview days; coordinates & hosts recruitment receptions, dinners, etc.; develops, updates & manages all relevant online program & application sites including National Residency Matching Program (NMRP), Electronic Residency Application System (ERAS), FREIDA Online program directory, Accreditation Council for Graduate Medical Education (ACGME), American Board of Surgery (ABS) * Appointments & Credentialing: Coordinates appointment/reappointment, credentialing & onboarding process for all trainees, observers. Coordinates and prepares orientation training. Resolves open issues. Assists applicants to access & use online credentialing & in-service training systems. * Compliance: Researches, digests & disseminates information regarding regulations & policies of various regulatory bodies including ACGME, ECFMG, ABS, NY State, NYPH & CU. Guides faculty, trainees & staff to ensure compliance. Ensures regulatory requirements, documentation and deadlines are met. Effective planning & response to periodic regulatory audits, reviews & RRC/ACGME reaccreditation; remediates deficiencies. Works with NYPH GME office to assure resident compliance with all hospital resident requirements & duty hour submission. * Planning: Confirms meeting and conferences; assists with travel arrangements and itineraries; processes honoraria, travel and expense reimbursements as needed. Reserves rooms for classes or and meetings; coordinates room and equipment rentals and set up/clean up; arranges catering, transportation and parking; handles maintenance complaints and issues. Arranges related receptions, lunches and dinner events. * Performs related duties & responsibilities as assigned/requested. Minimum Qualifications * Bachelor's degree or equivalent in education and experience plus 3 years of related experience. Other Requirements * Credentialing, licensure and visa experience. * Intermediate MS Office skills * Possess knowledge of modern office equipment, systems and procedures. * Ability to work independently and takes initiative to improve overall office operations. * Strong interpersonal skills. Equal Opportunity Employer / Disability / Veteran Columbia University is committed to the hiring of qualified local residents.

* Job Type: Support Staff - Union * Bargaining Unit: Local 2110 * Regular/Temporary: Regular * Hours Per Week: 35 * Salary Range: $55,805 - $58,000 The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. Position Summary Reporting to the Dean of Private Sector Careers and Director of Recruiting and Professional Development, the Program Coordinator will be responsible for assisting in: the implementation and execution of all Office of Private Sector Careers (OPSC) programs and events; entering data related to all surveys and reports the office is required to complete; posting all job openings, employer announcements and events; processing all payments received by the office; and tracking employer activities on campus and managing the office calendar. The Program Coordinator will also serve as the front office liaison for OPSC. Responsibilities * Assists in the implementation and execution of all in-person and virtual programs, including workshops, panel discussions, and recruiting and professional events hosted by OPSC. * This includes: practice interview programs, recruiting programs, the LL.M. Interview Program, Fall and Spring OCI, numerous firm receptions, all professional development programming, etc. Tasks include coordinating with room reservations, A/V and facilities support, and managing catering operations. * Serves as the front desk liaison to all visitors to OPSC and manages the main OPSC email account and phone line. * Posts all approved open positions, employer events, and announcements to the internal database and creates job posting training guides for student workers. * Assists with data entry related to summer and post-graduate employment, and other surveys that may be conducted by the office. * Manages the office calendar and supplies. * Assists in tracking employer participation in programming, events, and interview programs hosted by OPSC, student groups and journals, clinics, and centers. * Assists in generating invoices and processing payments received by OPSC from employers. * Conducts and coordinates onboarding tasks, including generating credentials for OPSC and CLS platforms, facilitating office and remote access set-up, etc., for newly hired OPSC employees. * Performs other duties as assigned. Minimum Qualifications * Bachelor's Degree. A minimum of two years of related experience, or the equivalent combination of education and experience required. * Must have excellent communication skills (both oral and written), strong computer skills, and the ability to manage multiple projects at the same time. * Strong organizational skills are necessary. * Must enjoy working in a team environment and have excellent interpersonal skills. * Knowledge of Symplicity or a similar career management system, a plus. * Must be willing to learn and implement new technologies to enhance task performance. * Ability to initiate and follow through with minimal supervision as well as meet deadlines, work under pressure, adapt to changing priorities, be part of a collegial team, and balance competing assignments necessary. * Must have good judgment and be able to maintain confidentiality. * Availability for some evening and weekend work required. * Experience working in or demonstrated understanding of the characteristics of antiracist institutions. * Must be able to work with diverse constituencies and support an inclusive work environment. Equal Opportunity Employer / Disability / Veteran Columbia University is committed to the hiring of qualified local residents.

* Job Type: Officer of Administration * Regular/Temporary: Temporary * End Date if Temporary: 06/30/2026 * Salary Range: $65,800 - $70,000 The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. Position Summary Under the supervision of an Assistant Director for International Student Services, the International Student Adviser I advises on basic rights and responsibilities under the immigration laws of the United States; advises international students on immigration matters related to their stay at Columbia University; acts as Designated School Official (DSO) to issue required U.S. government documents to international students; assists in streamlining and improving ISSO processes and services; collaborates with staff, schools, departments and outside organizations (including vendors) to plan and coordinate collaborative events as needed. Performs all other duties as assigned Responsibilities * Advise and provide guidance to F-1 students about their rights and responsibilities under immigration regulations and university policies. * As Designated School Official (DSO), process and issue immigration documents (I-20 reprints, change of major, update employer information) and related documents such as social security and certification letters. * Complies with federal SEVIS reporting and record keeping requirements. * Manage assigned caseload in addition to assisting with case assignments. * Consult with the SEVIS Help Desk to correct SEVIS record errors by processing SEVIS Corrections and data fixes. * Triages incoming inquiries/requests by email and/or phone and responds as needed to general and specific questions from new or current international students and their academic departments. * Presents at various school-specific orientations and immigration workshops. * Assist in streamlining and improving ISSO processes and services. * Assists with office policy development and modification of standard operating procedures. * Collaborates on student advising team projects. * Maintains current knowledge of US immigration regulations, policies and procedures. * Cultivates a customer service atmosphere when serving as the first point of contact in person and by email or phone. * Refers students to the appropriate campus and community resources as needed. * Manages ISSO email account as well as day-to-day influx of applications for benefits. * Helps to ensure regulatory information is up to date on the ISSO website. * Cultivates a professional presence on campus and in the field through local and national partnerships and associations. * Participates as requested in regional and national international education conferences. * Performs related duties & responsibilities as assigned/requested. Minimum Qualifications * Bachelor's Degree (in Liberal Arts, Management, Communications, or Education) and/or equivalent related experience. * Two years' experience as DSO in a higher education setting advising on federal F-1 immigration regulations and SEVIS. * Excellent organizational, interpersonal, and written and oral communication skills. * Ability to communicate effectively with people from different cultural backgrounds. * Strong computer literacy and familiarity with web-based applications. Preferred Qualifications * Master's Degree in international education, higher education, cross-cultural communication, intercultural counseling, area/cultural studies, foreign language, or TESOL. * Experience with Sunapsis and in customer service. * Fluency in at least one foreign language. * Experience living abroad. * Completion of NAFSA F-1 Professional Development Program. Other Requirements * Federal regulations require Designated School Officials to be U.S. citizens or Legal Permanent Residents. Equal Opportunity Employer / Disability / Veteran Columbia University is committed to the hiring of qualified local residents.

* Job Type: Support Staff - Union * Bargaining Unit: Local 2110 * Regular/Temporary: Regular * Hours Per Week: 35 * Salary Range: $56,182 - $56,182/Annually The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. Position Summary Reporting to the Associate Director of the Center for the Core Curriculum, the incumbent will provide comprehensive administrative support for the Center for the Core Curriculum. The position requires the ability to manage a wide variety of tasks, excellent verbal and written communication skills, and collaboration with staff members, faculty and administrators across the University. Responsibilities * Provides administrative support for up to 200 faculty members teaching in the Core. Communicates Core policies and procedures in person and via email. Arranges meetings and supports the schedule of the Director of the Center for the Core Curriculum. Daily interaction with students, faculty, and administrators, while performing multiple duties, and meeting deadlines. The incumbent also sends out routine weekly Core communications to faculty and guest speakers; works closely with the offices of the Dean of the College and Academic Affairs to schedule meetings in the Core Conference Room and Core Library; liaises with the Associate Director of Academic Affairs, Finance and Administration, and other administrative units as directed. Prepare and assemble faculty course materials and liaise with Columbia Housing to ensure access for instructors teaching in undergraduate residences. * Coordinates and sets up weekly meetings, and arranges all aspects of regularly scheduled faculty luncheons and special occasions; provides administrative support for the entire array of Core programming events including scheduling regular and electronic classrooms, and distributes information and publicity materials as directed. Assists with the acquisition of required texts for Core courses and the distribution of desk copies to instructors. Handles all logistics for weekly internal/external faculty speakers: writes, edits, and manages correspondence with faculty outside of Columbia; makes travel and logistical arrangements; and provides technical support. Supports the final exam for Literature Humanities and Frontiers of Science: assists exam committee with proofreading and editing; helps with exam scheduling and room assignments; and arranges printing and distribution of physical exams. Serves as liaison with the Office of Disability Services and with Columbia Athletics to provide any necessary accommodations for students taking the exam. * Serves as the first point of contact at the front desk of the Center for the Core Curriculum; provides students and instructors with information on registration policies and procedures; and distributes Core book loans to students. * Provides logistical support for the interview and selection processes for preceptorships and lectureships for Core courses, which includes processing applications and creating applicant files, updating recruitment databases, coordinating calendars with relevant committees, scheduling interviews and class visits, and corresponding with applicants. Drafts and revises preceptor, lecturer, and adjunct appointment letters for Core Faculty Chairs and works with academic departments and administrative offices in Arts & Sciences to complete appointment processes. * In collaboration with the Associate Director of Academic Affairs, Finance and Administration, assists in processing of reimbursements for instructors related to individual class outings and programs; processing honoraria and travel reimbursements for guest speakers. * Maintains and updates Core faculty email and contact lists for all Core courses (African Civilization, Art Humanities, Contemporary Civilization, Frontiers of Science, Latin American Civilization, Literature Humanities, and Music Humanities) and departmental communications, including 9 main listservs and numerous email list subsets. Prepares and distributes large mailings for all faculty. * Working closely with the Associate Dean for Academic Affairs and Core Chairs, maintains and updates pages on the Columbia College website dedicated to the Core Curriculum, which includes maintaining and editing content and course materials for course instructors (e.g., uploading required documents and supplemental material, removing outdated materials) and performing monthly maintenance quality assurance checks on content links. * Other related duties as assigned. Minimum Qualifications * High School diploma and/or its equivalent required. * A minimum of three years of relevant experience, or a combination of education and experience, is required. * Excellent communication (verbal and written), editorial, organization, interpersonal, administrative, and technical skills required. * Discretion and attention to detail are essential. * Multi-tasking, flexibility, and a demonstrated ability to work well with a broad constituency are required. Applications submitted without a resume and cover letter will not be considered Preferred Qualifications * College degree preferred. * Experience in a University or other complex organization preferred. Equal Opportunity Employer / Disability / Veteran Columbia University is committed to the hiring of qualified local residents.

* Job Type: Officer of Administration * Regular/Temporary: Regular * Hours Per Week: 35 * Salary Range: $65,000 - $75,000 The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. Position Summary The Department of Medicine is among the top ranked departments for NIH funding in the nation, internationally recognized in diverse areas such as diabetes, lipid metabolism, cancer biology, human genetics, developmental biology, immunology, data sciences and outcomes research. In this role, the Grants Coordinator I will apply strong organizational, analytical, and interpersonal skills to support faculty in the submission and pre-award administration of grants and contracts. Core responsibilities include assisting principal investigators (PIs) with the development, review, and submission of grant proposals; tracking and managing application materials; contributing to budget preparation; and maintaining accurate records. This position offers the opportunity to build expertise in grants administration, including terminology, processes, technology platforms, and regulatory requirements, while progressively learning to manage the full scope of pre-award activities. While prior experience in academic, grant-funded environments and a background in biological sciences or business are advantageous, the most critical attributes for success are a strong customer service orientation, the ability to collaborate effectively in a deadline-driven setting, and a proactive approach to problem-solving. Responsibilities Pre-Award Grant Administration * Train under senior staff to build foundational knowledge of pre-award processes, with a focus on individual investigator grants. * Assist PIs in preparing, reviewing, and submitting compliant proposals for federal, state, and foundation funding. * Develop grant budgets and justifications; coordinate with collaborators and subcontractors. * Maintain accurate records of biosketches, other support documents, and submission materials. * Track application status, manage timelines, and support Just-In-Time and progress report submissions. * Ensure completeness of documentation and maintain standardized templates, tools, and filing systems. * Perform additional duties as assigned. Collaboration & Stakeholder Management * Collaborate with faculty, grant writers, Sponsored Projects Administration (SPA), and post-award teams. * Foster positive relationships with funders, collaborators, and internal stakeholders. * Communicate professionally and follow up promptly and respectfully. Continuous Improvement * Participate in team initiatives and utilize tracking tools to monitor progress. * Stay current on institutional policies and complete all required trainings. Minimum Qualifications * Bachelor's degree or equivalent combination of education and experience. * Strong analytical and critical thinking skills. * Demonstrated customer service orientation and ability to collaborate effectively across diverse constituencies. * Ability to work independently in a deadline-driven, multi-tasking environment; sound judgment in prioritizing tasks. * Excellent oral and written communication skills. * Commitment to fostering diversity, equity, and inclusion. * Proficiency in Microsoft Office, especially Excel; willingness to learn new systems and platforms. Preferred Qualifications * Prior experience in an academic, grant-funded environment. * Bachelor's degree in biological sciences or a business-related field such as finance, accounting, business administration, public health, or public administration. Other Requirements * Successful completion of applicable compliance and systems training requirements. Equal Opportunity Employer / Disability / Veteran Columbia University is committed to the hiring of qualified local residents.

Arts & Science is seeking a dynamic Program Administrator, Academic Support & Learning Center to join the College of Arts & Science's Student Success team. This individual is responsible for supporting both the University Learning Center (ULC) and CAS Cornerstone initiatives within the College of Arts & Science and greater New York University Community. Through ULC and Cornerstone, the Program Administrator will provide support to ULC operations and outreach and will oversee the process of tracking outcomes and assessing impact of both ULC and CAS Cornerstone initiatives. The Program Administrator will ensure all initiatives, events, and program components are in place to drive student success as well as enhancing the University's retention and graduation goals by supporting students throughout the academic life cycle while promoting a philosophy of effortful learning, collaborative learning, and peer-led development. The position will also develop, support, and enhance program logistics, assessment, and continuous improvement of initiatives. Qualifications Required Education:Bachelor's Degree Liberal Arts or Higher Education.Preferred Education:Master's Degree Higher Education, Student Affairs, or related area.Required Experience:3+ years Professional level experience in academic advisement, student success, program administration, student affairs.Preferred Experience:5+ years Experience working with mentorship and leadership development programs.Required Skills, Knowledge and Abilities:Proven ability to execute programs at a high level, successfully manage details independently and work within predetermined timelines. Ability to work within complex organizations to achieve outcomes; excellent interpersonal skills, including the demonstrated ability to develop effective relationships and communicate with multifaceted populations and stakeholders. Excellent presentation, written, and oral communication skills; Ability to work effectively to a wide range of audiences including students and their families, alumni, advisors, faculty, and administrators.Preferred Skills, Knowledge and Abilities:Broad understanding of student services (academic and co-curricular) in a higher education setting; Experience developing and executing interventions for students that address curricular, career, and/or social barriers to student success and engagement; General knowledge of the range of student development and learning research; An understanding of promising practices in one or more of the following areas: student success and retention, student engagement, collaborative learning, student learning development, behavioral science, and community and belonging in order positively affect key goals and outcomes. Additional Information In compliance with NYC's Pay Transparency Act, the annual base salary range for this position is USD $70,000.00 to USD $75,000.00. New York University considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, education/training, key skills, internal peer equity, as well as, market and organizational considerations when extending an offer. This pay range represents base pay only and excludes any additional items such as incentives, bonuses, clinical compensation, or other items. NYU aims to be among the greenest urban campuses in the country and carbon neutral by 2040. Learn more at nyu.edu/nyugreen.NYU is an Equal Opportunity Employer and is committed to a policy of equal treatment and opportunity in every aspect of its recruitment and hiring process without regard to age, alienage, caregiver status, childbirth, citizenship status, color, creed, disability, domestic violence victim status, ethnicity, familial status, gender and/or gender identity or expression, marital status, military status, national origin, parental status, partnership status, predisposing genetic characteristics, pregnancy, race, religion, reproductive health decision making, sex, sexual orientation, unemployment status, veteran status, or any other legally protected basis. All interested persons are encouraged to apply at all levels.

Arts & Science is seeking a dynamic Program Administrator, First Year Experience to join the College of Arts & Science's Student Success team. This individual supports the Associate Director, First and Second Year Experience in developing and implementing programs that engage first-year students from the point of acceptance through the end of their first year, with a focus on preparing them for a smooth transition into the second year. In this role, the Program Administrator assists with the coordination of the College Leader program, including helping with the recruitment, hiring, training, and day-to-day support of 40 student leaders who serve as mentors, instructors, and orientation leaders. Working closely with campus partners, this position helps deliver inclusive, equity-driven programs that foster belonging, engagement, and academic success. The Program Administrator also contributes to program assessment and data collection to inform ongoing improvements. By helping connect students to resources, supporting engagement opportunities, and addressing early challenges, this role plays an important part in strengthening student retention, persistence and graduation rates, key strategic goals of both CAS and the University-writ large. Qualifications Required Education:Bachelor's DegreePreferred Education:Master's Degree Higher Education, Student Affairs, or related area.Required Experience:3+ years Professional level experience in first-year experience, orientation or student leadership programming, event planning, student affairs, mentorship programming, student training with a specialization in first-year experience.Preferred Experience:3+ years Professional level experience in first-year experience, orientation or student leadership programming, event planning, student affairs, mentorship programming, student training with a specialization in first-year experience.Required Skills, Knowledge and Abilities:Proven ability to execute programs at a high level, successfully manage details independently and work within predetermined timelines. Ability to work within complex organizations to achieve outcomes; excellent interpersonal skills, including the demonstrated ability to develop effective relationships and communicate with multifaceted populations and stakeholders. Excellent presentation, written, and oral communication skills; Ability to work effectively to a wide range of audiences.Preferred Skills, Knowledge and Abilities:Broad understanding of student services (academic and co-curricular) in a higher education setting; Experience developing and executing interventions for students that address curricular, career, and/or social barriers to student success and engagement; General knowledge of the range of student development and retention theories; An understanding of promising practices in one or more of the following areas: student success and retention, student engagement, peer-to-peer, alumni, and faculty mentorship, student transition and development, behavioral science, and community and belonging in order positively affect key goals and outcomes. Additional Information In compliance with NYC's Pay Transparency Act, the annual base salary range for this position is USD $70,000.00 to USD $75,000.00. New York University considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, education/training, key skills, internal peer equity, as well as, market and organizational considerations when extending an offer. This pay range represents base pay only and excludes any additional items such as incentives, bonuses, clinical compensation, or other items. NYU aims to be among the greenest urban campuses in the country and carbon neutral by 2040. Learn more at nyu.edu/nyugreen.NYU is an Equal Opportunity Employer and is committed to a policy of equal treatment and opportunity in every aspect of its recruitment and hiring process without regard to age, alienage, caregiver status, childbirth, citizenship status, color, creed, disability, domestic violence victim status, ethnicity, familial status, gender and/or gender identity or expression, marital status, military status, national origin, parental status, partnership status, predisposing genetic characteristics, pregnancy, race, religion, reproductive health decision making, sex, sexual orientation, unemployment status, veteran status, or any other legally protected basis. All interested persons are encouraged to apply at all levels.

Arts & Science is seeking a talented Undergraduate Program Administrator to join the Department of Psychology. This individual will serve as a department administrator for all undergraduate programs and faculty. Advise prospective and current undergraduate students on requirements, curriculum planning, course scheduling, and registration. Manage student records and maintain a database of undergraduate student advisement. Manage undergraduate course scheduling process. Provide administration of departmental awards and support assessments for curricular development. Work with the Director of Undergraduate Studies on student concerns, tracking of academic program progress, probation, addressing faculty concerns, transfer students, course evaluations, etc. Display a comprehensive knowledge of the undergraduate/graduate departmental offerings and policies. Assist with planning and implementation of student programming and events. Provide coverage and additional support for graduate programs (Masters and Doctoral), as needed. Assist with the prioritization of office activities and delegate to and monitor work of student/casual employees. Monitor moderately complex budgets for program events and initiatives. Qualifications Required Education:Bachelor's DegreePreferred Education:Master's DegreeRequired Experience:2+ years Relevant experience or equivalent combination. Must include experience with overseeing program activities and managing budgets.Required Skills, Knowledge and Abilities:Ability to provide advice, problem solve, and interact with individuals at all levels. Capacity to maintain an excellent customer service orientation in a highly transactional environment. Excellent interpersonal, organizational, written and verbal communication skills, with attention to detail. Familiarity with Microsoft Word processing, Excel spreadsheet and database management skills (e.g. extracting reports, aggregating data, assessing accuracy using NYU tools and exporting to MS Office.) Preferred Skills, Knowledge and Abilities:Proficiency with intermediate-level Microsoft Office. Event planning. Good writing and proofreading skills. Additional Information In compliance with NYC's Pay Transparency Act, the annual base salary range for this position is USD $70,000 to USD $75,000. New York University considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, education/training, key skills, internal peer equity, as well as, market and organizational considerations when extending an offer. This pay range represents base pay only and excludes any additional items such as incentives, bonuses, clinical compensation, or other items. NYU aims to be among the greenest urban campuses in the country and carbon neutral by 2040. Learn more at nyu.edu/nyugreen.NYU is an Equal Opportunity Employer and is committed to a policy of equal treatment and opportunity in every aspect of its recruitment and hiring process without regard to age, alienage, caregiver status, childbirth, citizenship status, color, creed, disability, domestic violence victim status, ethnicity, familial status, gender and/or gender identity or expression, marital status, military status, national origin, parental status, partnership status, predisposing genetic characteristics, pregnancy, race, religion, reproductive health decision making, sex, sexual orientation, unemployment status, veteran status, or any other legally protected basis. All interested persons are encouraged to apply at all levels.

The Scientific Program Coordinator (SPC) at University at Albany's AI Plus Institute assists the Director and staff with the daily operation of the unit while facilitating the collaborative research enterprise of both internal and external stakeholders. At present, the UAlbany hosts six (6) separate yet interdependent centers dedicated to the advancement of artificial intelligence under the institution-wide AI Plus Initiative: 1. The AI Plus Institute 2. The Center for Emerging AI Systems 3. The AI & Society Research Center 4. The AI & Society College 5. The Global Center for AI in Mental Health 6. The Center for Biophotonic Technology and Artificial Intelligence In addition, UAlbany boasts more than 150 faculty conducting research, pursuing grant activity, and participating in multiple curricular and degree-granting programs in artificial intelligence across myriad disciplines and departments. The SPC will play a central role in supporting the day-to-day operations, research coordination, and strategic initiatives of the AI Plus Institute; this includes providing logistical, organizational and programmatic support to faculty and research teams affiliated with AI Plus. The SPC will also serve as a liaison to the other AI-related units and initiatives - including the AI & Society research Center and the Center for Emerging AI Systems, facilitating coordination, communication, and shared planning where appropriate. The position includes responsibility for the planning and administration of research programs and academic initiatives, including scheduling, space and resource coordination, event execution, communications, and documentation. The role requires attention to operational details and the ability to build systems that support long-term success. The position requires strong organizational skills, comfort working across disciplinary boundaries, and the ability to track multiple moving parts in a fast-paced and evolving research environment. The SCP will systemize the research enterprise pursued by the several artificial intelligence research centers at the University at Albany, coordinate the grant activity produced thereby, and liase with the many AI research centers across the SUNY system. Primary Responsibilities: * Research Team Coordination: Research Team includes AI Institute and associated research center staff and research students. Support the daily operation of the unit, including hiring process for team members and their salaries. Coordinate onboarding, ensure alignment with university HR protocols, and maintain records and processes to support long-term staffing continuity and performance. * External Research Program Coordination: Facilitate research team attendance and dissemination of AI research in external events such as conferences and expos. Oversee logistics, budgets, and timelines for external engagement. Represent the Institute in SUNY and national research networks as appropriate. * Internal Research Event Management: Serve as lead coordinator with the institute and associated research centers in hosting internal research and demonstration events. Facilitate the regular meeting and reporting of the seven AI Plus Faculty Research Groups. Manage communications, participant and partner coordination, scheduling, and post-event follow-up and documentation. Coordinate with Events, Communications and Marketing and Advancement teams as appropriate. * Research Resource Management: Initiate and coordinate support for procuring the necessary resources for research activities, such as computing and other related equipment. Oversee inventory and coordinate procurement, contracting, and reimbursement processes in alignment with State and Research Foundation policies. Ensure timely submission of required forms, accurate documentation, and budget tracking across multiple funding streams. * Institute and Research Centers Coordination: Serve as a liaison for the directors and staff to facilitate the coordinated functioning of the institute and the research centers. Develop agendas for standing meetings based on near- and long-term cross-functional needs. Oversee follow-up and execution of collaborative action items identified during standing meetings and manage cross-institute reporting. Maintain budget records for joint initiatives. Document evolving strategic initiatives and coordinate communication with internal and external stakeholders. Functional and Supervisory Relationships: * Reports to AI Plus Director Job Requirements: * Excellent communication skills, including the ability to draft and manage professional correspondence, reports, and collaborative materials. * Outstanding organizational skills and attention to detail, with demonstrated experience coordinating complex, multi-stakeholder initiatives. * Comfortable collaborating with multidisciplinary teams and external stakeholders, including academic, industry, and government partners. * Demonstrated ability to prioritize critical objectives while managing multiple projects, timelines, and administrative processes. Requirements: Minimum Qualifications: * Bachelor's degree in any field from a college or University accredited by the US Department of Education or internationally recognized accrediting organization * 2-3 years of professional experience in areas such as event coordination, communication, and project management * Applicants must demonstrate an ability to develop inclusive and equitable relationships within our diverse campus community * Applicants must demonstrate an ability to support diversity, equity, access, inclusion, and belonging relative to their role Preferred Qualifications: * Familiarity with the administration of research programs, including budgeting, compliance, and procurement. * Ability to support strategic planning and the development of scalable tracking and project management systems and infrastructure * Experience working in a university or comparable institutional setting. * Experience with budgeting, purchasing, and/or human resources policies and processes Working Environment: * Typical office environment with standard equipment and workstations * Regular email and in-person interaction with faculty, staff, students, and external partners * Occasional evening or weekend hours for events or grant deadlines * Some remote or hybrid work flexibility in accordance with SUNY policy Additional Information: Professional Rank and Salary Grade: Scientific Program Coordinator SL3, $60,000 - $65,000 Special Note: Visa sponsorship is not available for this position. If you currently need sponsorship or will need it in the future to maintain employment authorization, you do not meet eligibility requirements. Additionally, please note that UAlbany is not an E-Verify employer. The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, or Clery Act, mandates that all Title IV institutions, without exception, prepare, publish and distribute an Annual Security Report. This report consists of two basic parts: disclosure of the University's crime statistics for the past three years; and disclosures regarding the University's current campus security policies. The University at Albany's Annual Security Report is available in portable document format [PDF] by clicking this link ********************************** Pursuant to NYS Labor Law 194-A, no State entity, as defined by the Law, is permitted to rely on, orally or in writing seek, request, or require in any form, that an applicant for employment provide his or her current wage, or salary history as a condition to be interviewed, or as a condition of continuing to be considered for an offer of employment, until such time as the applicant is extended a conditional offer of employment with compensation, and for the purpose of verifying information, may such requests be made. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at ************** or via email at ****************. THE UNIVERSITY AT ALBANY IS AN EO/AA/IRCA/ADA EMPLOYER Please apply online via ************************************************************** Application Instructions: Applicants MUST submit the following documents: * Resume * Cover letter stating all the required minimum qualifications and any of the applicable preferred qualifications * List of 3 professional references with e-mail addresses and telephone numbers Note: After submitting your resume, the subsequent pages give you instructions for uploading additional documents (i.e. cover letter etc.). See the FAQ for using our online system. Please contact us if you need assistance applying through this website. Returning Applicants - Login to your UAlbany Careers Account to check your completed application. Closing date for receipt of applications: A review of applications will start on December 16, 2025 and the search will remain open until the position is filled.

This student-facing role reports to the Director for Experiential Education Programs in the Minerva Center for High Impact Practices. The primary goal is to foster student success through increased student participation in experiential education for undergraduate academic internships and cooperative learning. The Coordinator of Experiential Education for undergraduate academic internships and cooperative learning is responsible for developing, implementing, and evaluating experiential education programs that enhance student learning through high-impact practices, including academic internships, applied learning, and cooperative educational programs. This role involves collaboration with academic departments, employers, and community partners to create meaningful and impactful student learning experiences. Primary Responsibilities: * Program Development and Management * Design and implement experiential education programs for undergraduate academic internships and cooperative learning that align with the strategic plan, departmental academic goals, and student needs. * Develop and implement programs and initiatives that support the expansion and enhancement of high-impact practices through undergraduate academic internships and cooperative learning. * Collaborate with key internal and external stakeholders to develop resources that support undergraduate academic internships and cooperative learning. * Serve as liaison to faculty and staff experiential education programs for undergraduate academic internships and cooperative learning, policies, and procedures. * Coordinate assessment of Minerva Center activities, including designing surveys, conducting focus groups and surveying students participating in high-impact activities. * Develop industry partnerships with local businesses, organizations, and community stakeholders to create undergraduate academic internships and cooperative learning. * Establish program guidelines, objectives, and assessment metrics to evaluate the effectiveness of experiential education for undergraduate academic internships and cooperative learning initiatives. * Design and implement solutions to reduce gaps in access to experiential education for undergraduate academic internships and cooperative learning opportunities. * Seek funding sources and assist with grant writing for internal and external funding opportunities, monitoring grant expenditures, and compliance with grant requirements. * Provide reports and metrics on grant funding expenditures, student academic internships, projects, contacts, use, and program deliverables. * Provide proposed budget requests for the Minerva Center's experiential education programming for undergraduate academic internships and cooperative learning. * Advise the Director of Experiential Education Programs on strategic planning, policy, and procedural decisions. * Student Support and Engagement * Advise students on experiential education opportunities for undergraduate academic internships and cooperative learning related to policies and procedures. * Once launched, manage day-to-day operations for all programs and workshops that increase student participation in undergraduate academic internships and cooperative learning. * Provide guidance and support to students in securing experiential education opportunities. * May serve as a lead and course instructor for undergraduate academic internships and cooperative learning. * Collaboration and Outreach: * Support the development of marketing and promotional outreach to drive student participation in experiential education and high-impact practices, including developing and maintaining website content, writing for publications and other marketing materials, and updating social media accounts. * Represent the department at events, meetings, and on university committees, including presentations and tabling for Open House, Accepted Students Day, and online recruitment events. Occasional evening and weekend hours will be required to promote experiential education initiatives. * Other reasonable duties as assigned. Functional and Supervisory Relationships: * Reports to Director for Experiential Education Programs * May supervise employees as assigned (if no direct reports at time of filling position) * Student employees Job Requirements: * Demonstrated interest and understanding of the current higher education landscape, particularly high-impact practices. * Willingness and ability to take initiative as appropriate. * Demonstrated ability to work well with internal and external stakeholders * Ability to work both independently and in a team-oriented, collaborative environment. * Ability to be highly organized, to prioritize effectively, and complete tasks in a timely manner. * Ability to analyze data, extract patterns, and convert these into actionable steps and programmatic suggestions. * Excellent verbal, written, and visual communication skills. * Experience working with Microsoft Office products. Requirements: Minimum Qualifications: * Bachelor's degree from a college or University accredited by the US Department of Education or internationally recognized accrediting organization. * Three years of experience working with undergraduate students. * Minimum of two years facilitating undergraduate academic internships, cooperative learning opportunities, or programs in related areas. * Project management experience with a demonstrated ability to develop programs from idea to launch. * Applicants must demonstrate an ability to develop inclusive and equitable relationships within our diverse campus community * Applicants must demonstrate an ability to support diversity, equity, access, inclusion, and belonging relative to their role Preferred Qualifications: * Master's degree from a college or University accredited by the US Department of Education or internationally recognized accrediting organization. * Three or more years advising students in experiential education programs, undergraduate academic internships, or cooperative learning. * Experience working with EAB, IAS/PeopleSoft, degree auditing software, JotForm, Brightspace learning management system, or similar applications. * Experience in undergraduate instruction, learning, and course development. Working Environment: * Typical office environment * Some evening/weekend work required Additional Information: Professional Rank and Salary Grade: Senior Staff Assistant, $57,151-$60,000, SL3 Special Note: Visa sponsorship is not available for this position. If you currently need sponsorship or will need it in the future to maintain employment authorization, you do not meet eligibility requirements. Additionally, please note that UAlbany is not an E-Verify employer. The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, or Clery Act, mandates that all Title IV institutions, without exception, prepare, publish and distribute an Annual Security Report. This report consists of two basic parts: disclosure of the University's crime statistics for the past three years; and disclosures regarding the University's current campus security policies. The University at Albany's Annual Security Report is available in portable document format [PDF] by clicking this link ********************************** Pursuant to NYS Labor Law 194-A, no State entity, as defined by the Law, is permitted to rely on, orally or in writing seek, request, or require in any form, that an applicant for employment provide his or her current wage, or salary history as a condition to be interviewed, or as a condition of continuing to be considered for an offer of employment, until such time as the applicant is extended a conditional offer of employment with compensation, and for the purpose of verifying information, may such requests be made. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at ************** or via email at ****************. THE UNIVERSITY AT ALBANY IS AN EO/AA/IRCA/ADA EMPLOYER Please apply online via ************************************************************** Application Instructions: Applicants MUST submit the following documents: * Resume * Cover letter stating all the required minimum qualifications and any of the applicable preferred qualifications * List of 3 professional references with e-mail addresses and telephone numbers Note: After submitting your resume, the subsequent pages give you instructions for uploading additional documents (i.e. cover letter etc.). See the FAQ for using our online system. Please contact us if you need assistance applying through this website. Returning Applicants - Login to your UAlbany Careers Account to check your completed application. A review of applications will start on December 17, 2025 and the search will remain open until January 5, 2026.

DETAILS The Academic Program Coordinator for the Arnhold Graduate Dance Education Program (AGDEP) at Hunter College provides crucial support to the program's director. Reporting directly to the program director, the primary responsibilities of this role include communication, administration, budget tracking, data gathering and space management. Along with the CUNY Title Overview, responsibilities for the role include but are not limited to: + Assist the program director with the admission process by communicating with applicants, organizing admissions materials and assisting with student course enrollment + Assist with onboarding adjunct faculty and visiting guest artists + Disseminate accurate programmatic information among current students, alumni, and faculty, responding to inquiries and questions. + Manage annual program data needed for reports (e.g., prospective students, scholarship awards, student areas of professional interest, financial and stewardship information, demographic information, contact information) + Track and process payments for programmatic expenses + Build awareness about AGDEP events by creating posters/flyers, posting to social media platforms and responding to all inquiries regarding all events + Plan and coordinate annual AGDEP events including but not limited to the: Welcome Celebration, Pinning Ceremony, Student Scholarship awarding and AGDEP annual concert, yearly NDEO National Conference and annual study abroad trip + Coordinate the NHSDA chapter which includes managing student officers, organizing and recordkeeping of materials for induction and graduation, ordering supplies, holding annual information sessions and ensuring membership stays up to date and in compliance with NHSDA guidelines. + Collaborate with Dance Department staff and the Office of the Performing Arts on space, calendar management, and studio reservations. + Supervise work-study assistants (if applicable) and student volunteers. + Liaise with A/V and ICIT to support and troubleshoot Hunter iDanceEd initiatives and Hyflex technology in the dance studios QUALIFICATIONS Bachelor's Degree required. Preferred Qualifications + Experience in educational, nonprofit, or higher education institution setting; prior experience in a college or university setting and knowledge of K-12 creative arts education or teacher preparation preferred + Excellent project management skills with exceptional attention to detail + Strong time management and organization skills with demonstrated ability to manage multiple projects, prioritize activities, work under and meet deadlines, and effectively handle changing priorities + Ability to work effectively both independently and as part of a team + Excellent interpersonal skills with demonstrated ability to build and maintain strong relationships with a wide variety of stakeholders and constituents + Excellent oral and written communication skills + Excellent technology skills included proficiency in Microsoft Office Suite, and online apps and academic systems including Google drive and peoplesoft systems CUNY TITLE OVERVIEW Provides basic operational and analytical support related to a College's specialized academic program. * Supports the directors and managers with orientation preparation, student advisement regarding program requirements, and providing basic information about financial aid and registration * Manages office records including faculty files; prepares reports and surveys; collects and maintains statistical data on program activities * Serves as liaison to various College offices to provide service delivery and appropriate referrals to students * Collects and reviews syllabi to ensure compliance with standards * Serves as resource person for students and faculty regarding program policies and procedures * May supervise office operations and/or monitor department budget * Performs related duties as assigned. Job Title Name: Academic Program Coordinator CUNY TITLE Assistant to HEO FLSA Non-exempt COMPENSATION AND BENEFITS Salary range : $77,269 to $87,330 , Salary commensurate with education and experience. CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world. HOW TO APPLY Applications must be submitted online by accessing the CUNY portal on city university of New York job website *********************** or ****************** and following the CUNYFirst job system instructions. To search for this vacancy, click on search job listings, select more options to search for CUNY jobs and enter the Job Opening ID number # 31423 . Click on the "apply now" button and follow the application instructions. Current users of the site should access their established accounts; new users should follow the instructions to set up an account. Please have your documents available to attach into the application before you begin. Please note that the required material must be uploaded as one document under cv/ resume (do not upload individual files for a cover letter, references, etc.). The document must be in .doc, .docx, .pdf, .rtf, or text format- and name of file should not exceed ten (10) characters - also do not use symbols (such as accents (é, è, (â, î or ô), ñ, ü, ï, -, \_ or c)). Incomplete applications will not be considered. Please include: * cover letter or statement of scholarly interests * curriculum vitae/ resume * names and contact information of 3 references Upload all documents as one single file-- pdf format preferred . CLOSING DATE Open until filled with review to begin in 12/25/2025 JOB SEARCH CATEGORY CUNY Job Posting: Managerial/Professional EQUAL EMPLOYMENT OPPORTUNITY CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer. Job ID 31423 Location Hunter College

DETAILS** The Academic Program Coordinator for the Arnhold Graduate Dance Education Program (AGDEP) at Hunter College provides crucial support to the program's director. Reporting directly to the program director, the primary responsibilities of this role include communication, administration, budget tracking, data gathering and space management. Along with the CUNY Title Overview, responsibilities for the role include but are not limited to: + Assist the program director with the admission process by communicating with applicants, organizing admissions materials and assisting with student course enrollment + Assist with onboarding adjunct faculty and visiting guest artists + Disseminate accurate programmatic information among current students, alumni, and faculty, responding to inquiries and questions. + Manage annual program data needed for reports (e.g., prospective students, scholarship awards, student areas of professional interest, financial and stewardship information, demographic information, contact information) + Track and process payments for programmatic expenses + Build awareness about AGDEP events by creating posters/flyers, posting to social media platforms and responding to all inquiries regarding all events + Plan and coordinate annual AGDEP events including but not limited to the: Welcome Celebration, Pinning Ceremony, Student Scholarship awarding and AGDEP annual concert, yearly NDEO National Conference and annual study abroad trip + Coordinate the NHSDA chapter which includes managing student officers, organizing and recordkeeping of materials for induction and graduation, ordering supplies, holding annual information sessions and ensuring membership stays up to date and in compliance with NHSDA guidelines. + Collaborate with Dance Department staff and the Office of the Performing Arts on space, calendar management, and studio reservations. + Supervise work-study assistants (if applicable) and student volunteers. + Liaise with A/V and ICIT to support and troubleshoot Hunter iDanceEd initiatives and Hyflex technology in the dance studios **QUALIFICATIONS** Bachelor's Degree required. **Preferred Qualifications** + Experience in educational, nonprofit, or higher education institution setting; prior experience in a college or university setting and knowledge of K-12 creative arts education or teacher preparation preferred + Excellent project management skills with exceptional attention to detail + Strong time management and organization skills with demonstrated ability to manage multiple projects, prioritize activities, work under and meet deadlines, and effectively handle changing priorities + Ability to work effectively both independently and as part of a team + Excellent interpersonal skills with demonstrated ability to build and maintain strong relationships with a wide variety of stakeholders and constituents + Excellent oral and written communication skills + Excellent technology skills included proficiency in Microsoft Office Suite, and online apps and academic systems including Google drive and peoplesoft systems **CUNY TITLE OVERVIEW** Provides basic operational and analytical support related to a College's specialized academic program. - Supports the directors and managers with orientation preparation, student advisement regarding program requirements, and providing basic information about financial aid and registration - Manages office records including faculty files; prepares reports and surveys; collects and maintains statistical data on program activities - Serves as liaison to various College offices to provide service delivery and appropriate referrals to students - Collects and reviews syllabi to ensure compliance with standards - Serves as resource person for students and faculty regarding program policies and procedures - May supervise office operations and/or monitor department budget - Performs related duties as assigned. Job Title Name: Academic Program Coordinator **CUNY TITLE** Assistant to HEO **FLSA** Non-exempt **COMPENSATION AND BENEFITS** Salary range **: $77,269 to $87,330** , Salary commensurate with education and experience. CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world. **HOW TO APPLY** Applications must be submitted online by accessing the CUNY portal on city university of New York job website *********************** or ****************** and following the CUNYFirst job system instructions. To search for this vacancy, click on search job listings, select more options to search for CUNY jobs and enter the **Job Opening ID number # 31423** . Click on the "apply now" button and follow the application instructions. Current users of the site should access their established accounts; new users should follow the instructions to set up an account. Please have your documents available to attach into the application before you begin. Please note that the required material must be uploaded as one document under cv/ resume (do not upload individual files for a cover letter, references, etc.). The document must be in .doc, .docx, .pdf, .rtf, or text format- and name of file should not exceed ten (10) characters - also do not use symbols (such as accents (é, è, (â, î or ô), ñ, ü, ï, -, \_ or c)). **Incomplete applications will not be considered.** Please include: - cover letter or statement of scholarly interests - curriculum vitae/ resume - names and contact information of 3 references **Upload all documents as one single file-- pdf format preferred** . **CLOSING DATE** Open until filled with review to begin in 12/25/2025 **JOB SEARCH CATEGORY** CUNY Job Posting: Managerial/Professional **EQUAL EMPLOYMENT OPPORTUNITY** CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer. Job ID 31423 Location Hunter College

Fiscal Year 2025-2026 Position Title Building Trades Educator - Buffalo Build Program Classification Title Educator Department Educational Opportunity Center Posting Number R250191 Posting Link ********************************************* Employer Research Foundation Position Type RF Professional Job Type Full-Time Appointment Term Salary Grade E.6 Posting Detail Information Position Summary The Buffalo Educational Opportunity Center (BEOC) is seeking a Building Trades Educator to join our team that specializes in designing course curriculum and providing workforce development training to students in the BEOC's Buffalo Build Skilled Trades Apprenticeship Readiness Program in order to prepare the students for career opportunities in construction. The successful candidate will be responsible for teaching courses focused on various aspects of workforce development, including foundational construction knowledge and skills needed to excel in the building trades, financial literacy, safety protocols, equipment operation, materials management, and sustainable practices. Working under general supervision, incumbents are responsible for student/trainee development and the delivery of educational programs. This position offers a unique opportunity to impart essential skills and knowledge to students pursuing careers in skilled trades, specifically the building trades, and related fields. Candidates should have the ability to teach in-person courses. Academic Responsibilities and Essential Functions: * Develop and deliver engaging and informative lectures, presentations, and hands-on activities related to construction-related workforce development as assigned by the Director of Instructional Services or designee. * Design course curriculum, learning objectives, and assessments aligned with construction industry standards and best practices under the direction of the Director of Instructional Services or designee. * Provide mentorship and guidance to students, fostering their understanding of theoretical concepts and practical applications. * Incorporate real-world examples, case studies, and guest speakers to enhance learning experiences and construction industry relevance. * Maintain up-to-date knowledge of advancements, trends, and regulations in construction-related workforce development, integrating relevant updates into course content. * Facilitate discussions and collaborative projects that encourage critical thinking, problem-solving, and teamwork among students. * Encourage students to explore multiple building trades and their respective career pathways, which will enable them to select the trade that best suits their interests and skills. * Offer constructive feedback and evaluation to students to support their academic growth and professional development. About the Buffalo Educational Opportunity Center The Buffalo Educational Opportunity Center (BEOC) is an adult education enterprise, of the State University of New York, University Center for Academic and Workforce Development (UCAWD), with an annual enrollment of 1,940 students, that provides urban and/or disadvantaged residents in the Western New York area with tuition-free academic programs, workforce development training and certifications and gainful employment opportunities. The mission of BEOC is to produce lifelong learners who are self-directed, empowered, and committed to excellence. Residents of the surrounding Buffalo community are provided a range of services designed to develop the academic and workforce development skills necessary to become self-sufficient. Programs and services are structured to adapt to the needs of our students - as well as to the demands of our community - and serve as first steps toward the attainment of long-term educational and employment skills. Learn more: * Our benefits, where we prioritize your well-being and success to enhance every aspect of your life. * Being a part of the University at Buffalo community. As an Equal Opportunity / Affirmative Action employer, the Research Foundation will not discriminate in its employment practices due to an applicant's race, color, religion, sex, sexual orientation, gender identity, national origin and veteran or disability status. Minimum Qualifications * Master's degree * Three (3) years total teaching experience in an institutional setting or on a seminar basis which included development of presentation material, lesson planning, and participant evaluation, with one (1) of these years of experience in construction-related workforce development, which included hands-on work in construction (equipment, materials, and techniques), financial literacy, work site safety, and sustainable practices. * Applicants without proven work experience in the building trades will not be considered for this position. * An equivalent combination of education and experience will be considered. * Proficiency in instructional design principles, curriculum development, and educational technology tools. * Cultural competence and the ability to effectively convey complex concepts to diverse audiences. * Demonstrated commitment to promoting diversity, equity, and inclusion in teaching and learning environments. Preferred Qualifications * Ten (10) years of construction industry experience. * Knowledgeable in multiple content areas and theoretical frameworks within stated discipline, as well as issues related to diversity and multiculturalism. * Prior teaching or training experience at the college or university level is desirable. * Flexibility, adaptability, and a collaborative mindset conducive to working in a dynamic academic setting. * Available to work evening hours. * Knowledge of Microsoft software and ability to work with computers and education related databases. * Experience working with academically underprepared and/or economically disadvantaged adults. Physical Demands May be required to occasionally move items that are 50 pounds. Includes frequent moving, ascending/descending stairs, and positioning self to move carts. Salary Range $55,000 - $60,000 Additional Salary Information The salary range reflects our good faith and reasonable estimate of the possible compensation at the time of posting, the role and associated responsibilities, and the experience, education, and training of the selected candidate. Work Hours 37.5 hours per week Campus Downtown Campus Posting Alerts Special Instructions Summary This position is funded until 12/31/26 by a grant from the New York State Office of Strategic Workforce Development and is subject to the continued availability of funds from this grant. Is a background check required for this posting? Yes Background Check Notification For non-internal applicants: a selected candidate will have to complete and pass a background check prior to appointment. Contact Information Contact's Name Jacqueline Boyd Contact's Pronouns Contact's Title Director of Instructional Services Contact's Email ****************** Contact's Phone ************ Posting Dates Posted 12/05/2025 Deadline for applicants 12/19/2025 Date to be filled 02/02/2026 References Number of references required 3 Reference Cutoff Date Instructions to Applicant

The Coordinator for Student Government and Student Organizations plays a vital role in cultivating a vibrant and inclusive student life experience. This position supports the leadership development and success of student government leaders and student organizations by providing advising, training, and resources. The coordinator will work closely with students, staff, and faculty to foster a campus environment that encourages civic engagement, collaboration, and community building. This staff will work closely with Student Activities and the Student Association to provide support to all student organizations recognized by the Student Association. Primary Responsibilities: * Administrative and Operational Support - Work closely with Student Activities to provide support to student groups and maintain student group engagement platforms and budgets * Manage student organization portals and databases (e.g., MyInvolvement). * Monitor organization compliance with institutional policies and procedures. * Coordinate with campus partners to support student involvement opportunities. * Update MyInvolvment with updated rosters and clearing out of organizations that no longer exist * Provide support to the risk management team by reviewing SERE applications and communicating with student group reservation managers * Collect and analyze data on student engagement to inform program improvement. * Work with the Director of the Great Dane Union to review the Student Association's budget for the upcoming fiscal year * Work closely with the Student Government/Senate to provide guidance on policy, procedures and attend weekly Senate meetings, etc? * Serve as the primary advisor to student government, including student senate and executive board. * Support election processes, constitutional reviews, budgeting procedures, and program planning. * Facilitate leadership development and training for elected student leaders. * Meet with student groups to discuss any violations of current university policies * Approve Purchase Requests for student groups in consultation with the Director for the Great Dane Union * Conduct bi-weekly Student Association leadership meetings with the Executive branch, Supreme Court, Elections commissions and any other key stakeholders * Serve as professional staff representative for Undergraduate and Graduate Student Association Senate meetings. * Send timely and pertinent updates to professional staff regarding student association updates and developments. * Provide consultation to the Student Activities staff to ensure Student Organization Resource Center support services are in line with needs. * Assist the Great Dane Union with various cornerstone events, presentations and trainings * Assist with on campus events during weekdays and weekends * Assist in the registration, training, and oversight of recognized student organizations. * Guide students through event planning, fundraising, and risk management procedures. * Support the development of new student organizations and initiatives. * Provide support for the annual Student Organization Leadership (SOL) Summit by providing training on the reservation process and following University policies * Provide leadership, oversight and direction to direct reports to assure goals, programs, activities, and personnel practices are consistent with and contribute to the University's goals and strategies. Lead employees for maximum performance and dedication. Complete performance management feedback and goals timely and per requirements. * Review relevant policies and procedures and update as needed * Review and maintain the Student organization handbook each academic year * Other reasonable duties as assigned. Functional and Supervisory Relationships: * Reports to Associate Director for Student Activities & Orientation * Supervises the following positions: (1) Graduate Assistant * May supervise employees as assigned (if no direct reports at time of filling position) Job Requirements: * The Individual must be able to function in a team setting. * Knowledge of university policies * Strong understanding of student government and their respective policies and procedures * Familiarity with university structures, governance, and student affairs * Understanding of platforms like MyInvolvement, Microsoft Office, and possibly budgeting or reservation systems. * Strong interpersonal and professional communication, including public speaking and report writing. * Managing multiple responsibilities and deadlines effectively. * Ability to adapt when responding to changing student needs, university policies, and event logistics. * Strong organizational and communication skills * Ability to work some evenings and weekends for events Requirements: Minimum Qualifications: * Bachelor's degree from a college or University accredited by the US Department of Education or internationally recognized accrediting organization. * 1 to 2 years of relevant full-time experience in higher education working with diverse student populations * Applicants must demonstrate an ability to develop inclusive and equitable relationships within our diverse campus community * Applicants must demonstrate an ability to support diversity, equity, access, inclusion, and belonging relative to their role Preferred Qualifications: * Master's degree in Higher Education or related field from a college or University accredited by the US Department of Education or internationally recognized accrediting organization. * Experience advising student government or large-scale student organizations * familiarity with student engagement platforms and event planning Working Environment: * Typical office environment * Must be available to work some nights and weekends for student events and Student Senate meetings * Must be able to work in a team setting Additional Information: Professional Rank and Salary Range: SL2, Student Activities Associate, $52,000-$54,000 Special Notes: Visa sponsorship is not available for this position. If you currently need sponsorship or will need it in the future to maintain employment authorization, you do not meet eligibility requirements. Additionally, please note that UAlbany is not an E-Verify employer. The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, or Clery Act, mandates that all Title IV institutions, without exception, prepare, publish, and distribute an Annual Security Report. This report consists of two basic parts: disclosure of the University's crime statistics for the past three years; and disclosures regarding the University's current campus security policies. The University at Albany's Annual Security Report is available in portable document format [PDF] by clicking this link ********************************** Pursuant to NYS Labor Law 194-A, no State entity, as defined by the Law, is permitted to rely on, orally or in writing seek, request, or require in any form, that an applicant for employment provide his or her current wage, or salary history as a condition to be interviewed, or as a condition of continuing to be considered for an offer of employment, until such time as the applicant is extended a conditional offer of employment with compensation, and for the purpose of verifying information, may such requests be made. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at ************** or via email at ****************. THE UNIVERSITY AT ALBANY IS AN EO/AA/IRCA/ADA EMPLOYER Please apply online via ************************************************************** Application Instructions: Applicants MUST submit the following documents: * Resume/CV * Cover letter stating all the required minimum qualifications and any of the applicable preferred qualifications * Contact information for three professional references Note: After submitting your resume/CV, the subsequent pages give you instructions for uploading additional documents (i.e. cover letter etc.). See the FAQ for using our online system. Please contact us if you need assistance applying through this website. Returning Applicants - Login to your UAlbany Careers Account to check your completed application. A review of applications will start on August 27, 2025 and the search will remain open until the position is filled.

The School of Engineering & Applied Sciences ( SEAS ) seeks to hire innovative and highly professional Academic Advisors who are passionate about assisting students as they progress through their academic journey, from new student orientation to graduation. Positions are available within the various School's Departments. The Academic Advisors will aid undergraduate and/or graduate students with choosing classes, determining their strengths, selecting majors, and help them work towards careers that fit their talents. To ensure that students are progressing towards their goals, the Academic Advisors will communicate regularly with students, maintain records of their performance, and intervene if declines in grades or attendance occur. A successful candidate should have a strong desire to support student development and be caring, organized, communicative, and accessible. Key accountabilities and responsibilities: Provide consultation, guidance and advisement to students within an academic department regarding academic plans and strategies; maintain appropriate records regarding student consultations. Present on standard advisement topics at large and small workshops and orientations. Connect students to resources and services across the institution in support of individual student success and in partnership with student success personnel. Process, verify, and/or approve academic paperwork and records; update academic records, review external documents, certify graduation, evaluate transfer work, and process academic exceptions to curriculum requirements. Process all tuition scholarship forms from all funding sources. Maintain financial records and assignments for student support, tuition and scholarships. Process all student appointment paperwork. From all funding sources - State, RF and UBF . Monitor student academic progress to degree attainment and conduct degree checks to ensure compliance with degree program requirements Create, review, and edit departmental Course Catalog listings. Process new-course proposals. Secure course textbooks, desk copies, and companion solution manuals as appropriate. Design and maintain all undergraduate and graduate level course schedules, accommodating multiple and varying constraints, setup and maintenance of room and force caps, allotment of adequate space for majors and graduating seniors, and coordination of cross listed courses. Career Opportunities: Make students aware of internship, Study Abroad and job opportunities in coordination with the SEAS Dean's Office and UB Career Services. Provide input to departmental leadership regarding the development of advisement, recruitment, and/or curricular programs offered by the school/college; Assist in the collection, analysis and reporting of learning outcomes assessment data as required by ABET . Create and administer student, alumni and employer surveys. Assist in the organization and presentation of departmental portion of Orientation, Open houses, Preview Day and Commencement. Assist in identification of candidates eligible for UB scholarships and awards. This is a pooled posting. Positions are filled on an “as needed” basis . Outstanding Benefits Package Working at UB comes with benefits that exceed salary alone. There are personal rewards including comprehensive health and retirement plan options. We also focus on creating and sustaining a healthy mix of work, personal and academic pursuit - all in an effort to support your work-life effectiveness. Visit our benefits website to learn about our benefit packages . About The University at Buffalo The University at Buffalo (UB) #ubuffalo is one of America's leading public research universities and a flagship of the State University of New York system, recognized for our excellence and our impact. UB is a premier, research-intensive public university dedicated to academic excellence. Our research, creative activity and people positively impact the world. Like the city we call home, UB is distinguished by a culture of resilient optimism, resourceful thinking and pragmatic dreaming that enables us to reach others every day. Visit our website to learn more about the University at Buffalo . As an Equal Opportunity / Affirmative Action employer, the University at Buffalo will not discriminate in its employment practices due to an applicant's race, color, religion, sex, sexual orientation, gender identity, national origin and veteran or disability status. Minimum Qualifications Bachelor's Degree required and 2 years of experience in higher education administration, administrative support, or fiscal management. Experience with MS Office products, Word and Excel. Applicant must possess strong writing, communication and data management skills as well as excellent interpersonal skills. Preferred Qualifications Master's Degree preferred. Three years of experience in higher education administration, administrative support, or fiscal management. Experience with UB systems, HUB , and SIRI