How to hire a systems specialist

How to hire a systems specialist, step by step

Here's a step-by-step systems specialist hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write a systems specialist job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new systems specialist
• Step 8: Go through the hiring process checklist

What does a systems specialist do?

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1. Identify your hiring needs

   Before you post your systems specialist job, you should take the time to determine what type of worker your business needs. While certain jobs definitely require a full-time employee, it's sometimes better to find a systems specialist for hire on a part-time basis or as a contractor.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   A systems specialist's background is also an important factor in determining whether they'll be a good fit for the position. For example, systems specialists from different industries or fields will have radically different experiences and will bring different viewpoints to the role. You also need to consider the candidate's previous level of experience to make sure they'll be comfortable with the job's level of seniority.

   This list shows salaries for various types of systems specialists.

   Type of Systems Specialist	Description	Hourly rate
   Systems Specialist	Computer support specialists provide help and advice to people and organizations using computer software or equipment. Some, called computer network support specialists, support information technology (IT) employees within their organization... Show more	$29-57
   Systems Coordinator	A systems coordinator is responsible for managing the data and information networks of an organization, ensuring that the systems are free from any unauthorized access and malware threats. Systems coordinators assist with the configuration and upgrades of the system to improve infrastructures that would prevent operational delays and downtimes... Show more	$18-48
   Systems Support	A systems support agent is responsible for resolving system applications and network issues, performing technical configuration, and upgrading systems infrastructure. A systems support representative conducts regular maintenance and diagnostic tests on the computer applications to ensure its optimal performance and efficiency to support business operations and avoid delays in deliverables... Show more	$21-42

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Customer Service
   • Veterans
   • Troubleshoot
   • Technical Support
   • Patients
   • Project Management
   • HVAC
   • Control Systems
   • Provide Technical Assistance
   • PC
   • Management System
   • HR
   • Data Entry
   • Rehabilitation

   Check all skills

   Responsibilities:

   • Manage the coordination and resolution of mainframe job failures.
   • Complete VMWARE infrastructure course lead by certify VMWARE trainer, which cover all aspects of VMWARE installation and support.
   • Manage the implementation, installation and maintenance of EMR software and hardware systems for mid-size home health care organization.
   • Manage the infrastructure implementation and statewide roll-out for MIIS, including prioritization of electronic health record (EHR) provider sites.
   • Lead project implementation of global HRIS performance management system.
   • Manage customer complaints and internal GMP audits for product manufacturing, coordinate FDA audits and recommend corrective actions.

   More systems specialist duties

3. Make a budget

   Including a salary range in your systems specialist job description is a great way to entice the best and brightest candidates. A systems specialist salary can vary based on several factors:

   • Location. For example, systems specialists' average salary in alaska is 40% less than in california.
   • Seniority. Entry-level systems specialists earn 49% less than senior-level systems specialists.
   • Certifications. A systems specialist with a few certifications under their belt will likely demand a higher salary.
   • Company. Working for a prestigious company or an exciting start-up can make a huge difference in a systems specialist's salary.

   Average systems specialist salary

   $86,020yearly

   $41.36 hourly rate

   ---

   Entry-level systems specialist salary

   $61,000 yearly salary

   Updated January 23, 2026

   Average systems specialist salary by state

   Rank	State	Avg. salary	Hourly rate
   1	California	$116,208	$56
   2	New York	$98,791	$48
   3	District of Columbia	$95,252	$46
   4	Massachusetts	$94,180	$45
   5	Delaware	$94,031	$45
   6	Georgia	$92,302	$44
   7	Oregon	$89,991	$43
   8	Rhode Island	$89,768	$43
   9	New Jersey	$89,152	$43
   10	Texas	$87,785	$42
   11	Washington	$87,157	$42
   12	North Carolina	$83,297	$40
   13	Arizona	$82,575	$40
   14	Ohio	$82,334	$40
   15	Florida	$81,106	$39
   16	Michigan	$78,853	$38
   17	Illinois	$78,033	$38
   18	Indiana	$77,408	$37
   19	Colorado	$77,148	$37
   20	Iowa	$75,104	$36

   Average systems specialist salary by company

   Company

   Rank	Company	Average salary	Hourly rate	Job openings
   1	BP America Inc	$128,886	$61.96	2
   2	Neighborly	$127,556	$61.33	1
   3	BD	$124,177	$59.70	6
   4	Marathon Petroleum	$122,395	$58.84	7
   5	Boehringer Ingelheim	$121,888	$58.60	9
   6	SAP	$121,033	$58.19	8
   7	WorldQuant	$120,491	$57.93
   8	TEKsystems	$119,860	$57.63	164
   9	Genentech	$119,587	$57.49	11
   10	The Walt Disney Company	$118,090	$56.77	48
   11	Avon Product	$116,921	$56.21
   12	Agfa	$115,865	$55.70	2
   13	MUFG EMEA	$115,699	$55.62
   14	Avid	$115,613	$55.58	5
   15	Bristol-Myers Squibb	$115,445	$55.50	25
   16	Exxon Mobil	$115,235	$55.40	2
   17	Ameresco	$114,217	$54.91	3
   18	Momentive	$112,824	$54.24	1
   19	Chevron	$112,758	$54.21	6
   20	Google via Artech Information Systems	$112,521	$54.10	237

4. Writing a systems specialist job description

   A systems specialist job description should include a summary of the role, required skills, and a list of responsibilities. It's also good to include a salary range and the first name of the hiring manager. To help get you started, here's an example of a systems specialist job description:

   Systems specialist job description example

   Imaging System Specialist 1 - Radiology Administration - (2200036P) Description Facility Profile
   TGH is the area's only level I trauma center and one of just two ABA-verified adult & pediatric burn centers in Florida. With five medical helicopters*, we transport critically injured or ill patients from 23 surrounding counties to receive the advanced care they need. The hospital is home to one of the busiest solid organ transplant centers in the country. TGH is a nationally designated comprehensive stroke center and has a 32-bed Neuroscience Intensive Care Unit. Other outstanding centers include cardiovascular, orthopedics, high-risk and normal obstetrics, urology, ENT, endocrinology, and the Children's Medical Center, which features a nine-bed pediatric intensive care unit and pediatric kidney transplant services. As the region's leading safety net hospital, Tampa General is committed to providing area residents with world-class and compassionate health care ranging from the simplest to the most complex medical services.
   
   Tampa General Hospital was named the #1 hospital in Tampa Bay by U.S. News & World Report, 2020-2021, and recognized as one of America's Best Hospital in five medical specialties: Cardiology & Heart Surgery, Diabetes & Endocrinology, Gastroenterology & GI Surgery, Nephrology, and Orthopedics. Tampa General Hospital has been designated a Magnet Hospital by the American Nurses Credentialing Center (ANCC), the highest recognition for nursing excellence, for the fourth consecutive time - an accomplishment that fewer than one percent of hospitals nationwide have earned. TGH is accredited by The Joint Commission and was awarded disease-specific certification in five medical specialties. TGH is also accredited by the Commission on Accreditation of Rehabilitation Facilities (CARF). *Air transport provided by Metro Aviation, Inc.
   
   General Summary
   Under supervision of Section Manager or Team Leader and according to established procedures performs retrieving, delivering, and maintaining of patient images. Performs complex clerical functions including receiving, classifying, reconciling, consolidating and summarizing of images, documents and information. Sets up and maintains office equipment. Compiles regular reports using established formats and procedures. Performs reception duties such as answering the phone, as required. Performs PACS and CPACS functions to include: importing and exporting of exams, quality assurance, assistance for Radiologists and other hospital staff, and performs other office duties when needed. Responsible for performing job duties in accordance with the mission, vision and values of Tampa General.
   
   Qualifications
   Level of knowledge normally acquired through completion of high school. Basic computer skills.
   Ability to communicate effectively with all levels of staff and general public.
   Ability to follow procedures and instructions in completing work duties.
   Proof of customer relations training or experience.
   
   Primary Location: TampaWork Locations: TGH Main Campus 1 Tampa General Circle Tampa 33606Job: Radiology/Imaging ServicesOrganization: TGH - HospitalSchedule: Full-time Scheduled Days: Monday, Tuesday, Wednesday, Thursday, FridayShift: VariableJob Posting: Oct 10, 2022, 3:21:21 PM

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5. Post your job

   To find the right systems specialist for your business, consider trying out a few different recruiting strategies:

   • Consider internal talent. One of the most important sources of talent for any company is its existing workforce.
   • Ask for referrals. Reach out to friends, family members, and current employees and ask if they know or have worked with systems specialists they would recommend.
   • Recruit at local colleges. Attend job fairs at local colleges to recruit systems specialists who meet your education requirements.
   • Social media platforms. LinkedIn, Facebook and Twitter now have more than 3.5 billion users, and you can use social media to reach potential job candidates.

   Post your job online:

   • Post your systems specialist job on Zippia to find and recruit systems specialist candidates who meet your exact specifications.
   • Use field-specific websites such as dice, engineering.com, stack overflow, it job pro.
   • Post a job on free websites.

6. Interview candidates

   Your first interview with systems specialist candidates should focus on their interest in the role and background experience. As the hiring process goes on, you can learn more about how they'd fit into the company culture in later rounds of interviews.

   It's also good to ask about candidates' unique skills and talents. You can move on to the technical interview if a candidate is good enough for the next step.

   If your interviews with systems specialist applicants aren't enough to make a decision, you should also consider including a test project. These are often the best, most straightforward, and least bias-prone ways of determining who will likely succeed in the role. If you don't know how to design an appropriate test, you can ask someone else on the team to create it or take a look at these websites to get a few ideas:

   • TestDome
   • CodeSignal
   • Testlify
   • BarRaiser
   • Coderbyte

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new systems specialist

   Once you've selected the best systems specialist candidate for the job, it's time to write an offer letter. In addition to salary, this letter should include details about the benefits and perks you offer the candidate. Ensuring that your offer is competitive is essential, as qualified candidates may be considering other job opportunities. The candidate may wish to negotiate the terms of the offer, and you should be open to discussion. After you reach an agreement, the final step is formalizing the agreement with a contract.

   You should also follow up with applicants who don't get the job with an email letting them know that you've filled the position.

   To prepare for the new employee's start date, you can create an onboarding schedule and complete any necessary paperwork, such as employee action forms and onboarding documents like I-9 forms, benefits enrollment, and federal and state tax forms. Human Resources should also ensure that a new employee file is created.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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