Become A Talent Coordinator

* Manages reporting and updates in our Talent Management system (Success Factors) by pulling 9 Box reports, supporting system calibration sessions, updating successors and editing other talent data.
* Executes creation of Talent Management Review Presentations by pulling data and inserting slides prepared by our HR Leaders into PowerPoint presentations.
* Assists in internal candidate searches for open positions by supporting recruiters with data on employees that may fit the roles.
* Supports identifying internal employees for development programs by pulling reports and executing excel analysis that leads to qualified candidates for our leadership to consider.
* Is the leading expert on how to navigate and utilize our Talent Management System (Success Factors) to its full capabilities (does not need prior system knowledge).
* May provide trainings to HR and Business Leaders on the use of the system and/or create tools for learning purposes.
* Complies reports utilizing Excel and other reporting tools.
* Reports may include analytics on internal or external talent and support Talent Acquisition.
* This individual is our leader in finding and reporting out data when needed.
* Provides event support for the Talent Management Meetings, West Division Internship Program, and Diversity initiatives.
* May help with printing, preparing binders and shipping materials as needed.
* The below Core Responsibilities are the basic responsibilities that a coordinator in Talent may need to support although the position will mostly comprise of the Primary Responsibilities above.
* Core Responsibilities:
* Maintains applicant tracking system by posting, monitoring, and closing job requisitions, and updating candidate statuses throughout the selection process.
* Reviews documents, including requisitions, to ensure compliance with EEO and Company policies.
* Supports Recruiters in sourcing and screening candidates using internal posting systems, external postings, the internet, print advertisements, outreach efforts, employee referrals, etc.
* Assists in the scheduling and preparation of candidate interviews and testing by sending confirmations or itineraries, coordinating travel arrangements (when necessary,) managing interview day logistics (e.g. security,) and providing timely follow up to the candidate.
* Assists in the coordination of Open Houses and Group Information Sessions.
* Supports on-boarding process for new hires and transfers including processing new hire paperwork and assisting with the coordination of orientation and training.
* Prepares reports and presentations outlining recruitment efforts.
* Manages vendor invoices.
* Manages cases in background vendor websites ensuring cases are closed in a timely manner.
* Under supervision, manages projects in the talent acquisition arena ranging from employment branding to innovative sourcing techniques to candidate experience feedback surveys.
* Updates operational/business leadership on progress, gaps, and potential failure factors that are encountered in day-to-day interactions with vendor or vendor staff.
* Oversees testing where appropriate.
* Regular, consistent and punctual attendance.
* Must be able to work nights and weekends, variable schedule(s) and overtime as necessary.
* Other duties and responsibilities as assigned.
* Job Specifications

* Supports the administrative needs of the full lifecycle of recruiting activities
* Significant time will be spent on coordinating internal and external interviews, both onsite or via Skype.
* Consulting with managers to discover staff requirements and specific objectives
* Posting new positions
* Assisting with general sourcing in databases or social media platforms when needed.
* Maintain files (physical and electronic)
* Participate in compiling information for reports and monthly reviews.
* Draft correspondence and assist with special projects as assigned.
* Participate in planning and coordination of recruiting/HR events as needed or required.
* In partnership with other key stakeholders, create liaison partnerships with relevant universities
* Manages and supports candidates with travel process. (Concur)
* On occasion, attend job fairs and career events
* Be a member of a larger HR and Recruiting Team and partner with colleagues at other locations to optimize company priorities and objectives

Support and partner with candidates, Talent Acquisition Partner(s) (TAP) and Hiring Managers/Leaders throughout the end to end recruiting process