What does a talent coordinator do?
A talent coordinator is responsible for searching and identifying talents to cast on production shows according to the management's requirements and specifications. Talent coordinators handle the audition process, create reports of shortlisted candidates, and recommend potential talent to the production manager. They schedule contract signings, negotiate offers, and discuss the terms and agreement of the contract. A talent coordinator assists the production team from the rehearsal, informs the talent's manager of booking and rehearsals, and serves as a liaison between the talent and the agency.
Talent coordinator responsibilities
Here are examples of responsibilities from real talent coordinator resumes:
- Lead the seamless transition into new ATS.
- Manage advertising vendors/associations and online resources (LinkedIn) to recruit from multiple talent sources w/ an emphasis on university/veteran/disability campaigns.
- Process I9 paperwork through Equifax.
- Upload candidate files into SharePoint.
- Design onboarding training guide for new talent coordinators.
- Process all I9 forms for newly hire employees ensuring compliance with all state and federal regulations.
- Train all new coordinators on the restructured and more efficient job role, procedures, and policies.
- Assist producers and directors in the casting and booking of voice actors, on-camera actors, print models and promotional staffing.
- Facilitate communication between payroll and talent.
- Perform various critical recruiting and payroll activities.
- Perform administrative duties for co-producer including answering heavy phones, maintaining calendar, and booking travel
- Help Medicaid eligible members to secure both physical and behavioral services in the community by reviewing and preparing prior authorization requests.
- Assist in programing and creating Twackle.com, a twitter integration website for professional athletes.
- Start and maintain relationships with employers and companies to streamline employment opportunities for veterans.
Talent coordinator skills and personality traits
We calculated that 19% of Talent Coordinators are proficient in Zoom, Customer Service, and HR. They’re also known for soft skills such as Creativity, Leadership skills, and Time-management skills.
We break down the percentage of Talent Coordinators that have these skills listed on their resume here:
- Zoom, 19%
Targeted key companies from target companys list using Company's Zoom Info account to identify the key roles of manager employees.
- Customer Service, 13%
Key communication, a high-level of customer service, communication, dedication and organization were needed to maintain the job.
- HR, 12%
Generated Key Talent presentations; Executive Committee facing reports and HR Relationship Manager reports.
- PowerPoint, 7%
Organized information on talent and payment in Excel and PowerPoint documents for our various clients for tracking purposes.
- Background Checks, 5%
Qualified candidates for specific opportunities, administered background checks, and validated professional references.
- Applicant Tracking Systems, 3%
Utilized applicant tracking systems to create requisitions and track applicants.
Common skills that a talent coordinator uses to do their job include "zoom," "customer service," and "hr." You can find details on the most important talent coordinator responsibilities below.
Creativity. One of the key soft skills for a talent coordinator to have is creativity. You can see how this relates to what talent coordinators do because "because a script may be interpreted in different ways, directors must decide on their approach and on how to represent the script’s ideas for the production." Additionally, a talent coordinator resume shows how talent coordinators use creativity: "manage inventory of all hr materials including swag, lending library, office supplies, training credits and programmatic books. "
Leadership skills. Another soft skill that's essential for fulfilling talent coordinator duties is leadership skills. The role rewards competence in this skill because "directors instruct actors and help them portray their characters in a believable manner." According to a talent coordinator resume, here's how talent coordinators can utilize leadership skills in their job responsibilities: "supported professional and leadership candidates through recruitment process from sourcing to orientation. "
Communication skills. For certain talent coordinator responsibilities to be completed, the job requires competence in "communication skills." The day-to-day duties of a talent coordinator rely on this skill, as "producers and directors must convey information and ideas clearly in order to coordinate many people to finish a production on time and within budget." For example, this snippet was taken directly from a resume about how this skill applies to what talent coordinators do: "managed hr intranet content and regularly delivered agency-wide communications. "
The three companies that hire the most talent coordinators are:
- Automation Personnel Services22 talent coordinators jobs
- Ernst & Young19 talent coordinators jobs
- US LBM14 talent coordinators jobs
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Compare different talent coordinators
Talent coordinator vs. Casting assistant
A casting assistant performs various support tasks to assist casting directors in selecting actors, models, and performers for fashion shows, commercials, film, television, and other productions. They participate in sorting through headshots and applications to come up with an initial list of talents, determining their availability, arranging meeting schedules, organizing auditions, and sending out materials for audition such as scripts or guidelines. They are also in charge of welcoming and briefing talents and agents, answering inquiries, filming the auditions, handling calls and correspondence post-audition, and running errands for the casting director as needed.
There are some key differences in the responsibilities of each position. For example, talent coordinator responsibilities require skills like "zoom," "customer service," "hr," and "powerpoint." Meanwhile a typical casting assistant has skills in areas such as "music videos," "reality," "imovie," and "mac." This difference in skills reveals the differences in what each career does.
The education levels that casting assistants earn slightly differ from talent coordinators. In particular, casting assistants are 5.4% less likely to graduate with a Master's Degree than a talent coordinator. Additionally, they're 0.1% less likely to earn a Doctoral Degree.Talent coordinator vs. Director of entertainment
A director of entertainment usually works at establishments where they are primarily in charge of organizing and overseeing entertainment programs, ensuring optimal services and guest satisfaction. They take the lead in setting goals and timelines, managing budgets, establishing guidelines, conducting research to develop entertainment plans, and coordinating managers and staff to ensure operations run smoothly and efficiently. They also participate in reaching out to entertainers such as singers or dancers, securing supplies, and developing marketing plans. Moreover, a director of entertainment leads employees to reach goals and implements the company's standards and regulations.
Each career also uses different skills, according to real talent coordinator resumes. While talent coordinator responsibilities can utilize skills like "zoom," "customer service," "hr," and "powerpoint," directors of entertainment use skills like "facebook," "business development," "roi," and "market research."
Average education levels between the two professions vary. Directors of entertainment tend to reach similar levels of education than talent coordinators. In fact, they're 0.6% more likely to graduate with a Master's Degree and 0.1% more likely to earn a Doctoral Degree.Talent coordinator vs. Voice-over talent
The required skills of the two careers differ considerably. For example, talent coordinators are more likely to have skills like "zoom," "customer service," "hr," and "powerpoint." But a voice-over talent is more likely to have skills like "tv commercials," "ivr," "promos," and "audio books."
Most voices-over talent achieve a similar degree level compared to talent coordinators. For example, they're 0.5% more likely to graduate with a Master's Degree, and 0.2% more likely to earn a Doctoral Degree.Talent coordinator vs. Casting director
Types of talent coordinator
Updated January 8, 2025
