Administrative Coordinator jobs at Tallahassee Memorial HealthCare - 1040 jobs

WHO WE ARE & WHAT WE DO Tallahassee Memorial Healthcare (TMH) is a private, nonprofit community-based healthcare system that provides care to a 22-county region in North Florida and South Georgia. We are a career destination with over 6,000 colleagues who reflect the diversity of our community. TMH is the region's healthcare leader and top provider of advanced care with a 772-bed acute care hospital and the region's only: * Level II Trauma Center * Primary Stroke Center * Level III Neonatal Intensive Care * Pediatric Intensive Care * The most advanced cancer, heart and vascular, orthopedic & surgery programs in the Panhandle. Our system also includes a psychiatric hospital, multiple specialty care centers, six residency programs and more than 50 affiliated physician practices. HOW YOU'LL MAKE AN IMPACT Job Summary: Oversees daily front desk duties for administrative/operational office of the Department. Provides clerical support to departmental staff by effectively answering phones, displaying excellent customer service skills and above average time management. Reports: Executive Director/Clinical Practice Supervises: None WHAT YOU'LL NEED TO APPLY Required Education: Minimum: High school diploma or equivalent. Preferred: Vocational/Technical School Degree/Associate Degree Required Experience: Minimum: One year of directly related experience required. Excellent customer service skills; ability to effectively communicate with all levels of staff, other departments, physicians and administrators. Required Certification/License/Registry: None If you are interested in becoming a part of TMH's legacy of quality & compassionate healthcare, we want to know you. Please submit your application & resume TODAY! We look forward to speaking with you. Tallahassee Memorial HealthCare is an equal opportunity employer and drug-free workplace. All employment is contingent upon successful completion of a drug screen, background check, reference verification, health assessment, and credential/license verification. * Tallahassee Memorial HealthCare is an equal opportunity employer and drug-free workplace. All employment is contingent upon successful completion of a drug screen, background check, reference verification, health assessment, and credential/license verification.

Provide administrative support to facility management to ensure efficient operation of the facility. Support managers and employees through a variety of tasks related to organization and communication. Responsible for confidential and time sensitive material. Familiar with a variety of the field's concepts, practices and procedures. Effectively communicate via phone and email ensuring that all duties are completed accurately, delivered with high quality and in a timely manner. Attend meetings and take accurate minutes. May responsible for accurate and timely physician credentialing. May direct and lead the work of others. May manage and coordinate administrative programs and office activities. Create spreadsheets, manage databases and prepare presentations, reports and documents as needed. Answer telephones and take messages or transfer calls. May cover the reception desk when required. Calendar management, schedule appointments, update calendars and arrange staff meetings Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor. null

Prime Time Healthcare Therapy is seeking a travel Skilled Nursing Facility (SNF) Physical Therapy Assistant for a travel job in Newton, Massachusetts. Job Description & Requirements Specialty: Physical Therapy Assistant Discipline: Therapy Start Date: Duration: 13 weeks 40 hours per week Shift: 7 hours, days Employment Type: Travel Includes estimated wage of $15 hr - $ 19 hr and non taxable travel benefits if eligible.

Abbott is a global healthcare leader that helps people live more fully at all stages of life. Our portfolio of life-changing technologies spans the spectrum of healthcare, with leading businesses and products in diagnostics, medical devices, nutritionals and branded generic medicines. Our 114,000 colleagues serve people in more than 160 countries. **Working at Abbott** At Abbott, you can do work that matters, grow, and learn, care for yourself and your family, be your true self, and live a full life. You'll also have access to: + Career development with an international company where you can grow the career you dream of. + Employees can qualify for free medical coverage in our Health Investment Plan (HIP) PPO medical plan in the next calendar year. + An excellent retirement savings plan with a high employer contribution · Tuition reimbursement, the Freedom 2 Save student debt program, and FreeU education benefit - an affordable and convenient path to getting a bachelor's degree. + A company recognized as a great place to work in dozens of countries worldwide and named one of the most admired companies in the world by Fortune. + A company that is recognized as one of the best big companies to work for as well as the best place to work for diversity, working mothers, female executives, and scientists. **The Opportunity** We have an opening for an Administrative Assistant in our Abbott Park, IL location. The Administrative Assistant provides advanced administrative support to one or more Divisional Vice Presidents and other managers/directors as assigned. May provide back up support to higher-level management as needed. **What You'll Work On:** + Responsible for compliance with applicable Corporate and Divisional Policies and procedures. + Responsibilities include all administrative functions of the department: answering phones, calendar management, scheduling travel, managing correspondence and scheduling couriers, processing expense reports, meeting/event planning, creating or modifying business documents, preparing presentations from source materials, handling teleconference and phone setups, acting as a liaison for remote access issues. + May include some support for tracking budget expenditures. + Coordinates and maintains departmental files, as assigned, in compliance with corporate and government regulations. + Follows purchasing and requisition procedures, Corporate Security and Privacy Rules, Corporate Branding Guidelines, and Copy Center procedures (if applicable). Orders business cards and stationery. + Uses intermediate to advanced software skills to perform work assigned. + Uses and understands Microsoft Office Suite and other business-specific software, including the Corporate Travel Web site, and employee performance management systems (as applicable). + Coordinates new employee office set-ups and onboarding. + May train/coordinate work for new administrative assistants. **Position Accountability / Scope:** + Consistently interacts with high-level executives. + Intermediate to advanced knowledge and understanding of business processes and requirements. + Frequently handles confidential or business-sensitive information. Data is typically employee-level or one-dimensional. + Maintains and manages calendars, including meeting and travel scheduling and domestic and international travel arrangements. + Proactively identifies and resolves scheduling conflicts. + Primary point of contact for manager's schedule. **Required Qualifications:** High School diploma or equivalent. Some college preferred. 3+ year's previous admin experience or equivalent. Operates with general instruction and some supervision. Intermediate to advanced knowledge of Microsoft Office Suite, Adobe Acrobat, Visio or OrgPlus, and Lotus Notes or Outlook. Learn more about our health and wellness benefits, which provide the security to help you and your family live full lives: ********************** Follow your career aspirations to Abbott for diverse opportunities with a company that can help you build your future and live your best life. Abbott is an Equal Opportunity Employer, committed to employee diversity. Connect with us at ************** , on Facebook at *********************** , and on Twitter @AbbottNews. The base pay for this position is $22.50 - $45.00 per hour. In specific locations, the pay range may vary from the range posted. An Equal Opportunity Employer Abbot welcomes and encourages diversity in our workforce. We provide reasonable accommodation to qualified individuals with disabilities. To request accommodation, please call ************ or email ******************

PURPOSE STATEMENT: Provide administrative support to facility management to ensure efficient operation of the facility. ESSENTIAL FUNCTIONS: Support managers and employees through a variety of tasks related to organization and communication. Responsible for confidential and time sensitive material. Familiar with a variety of the field's concepts, practices and procedures. Effectively communicate via phone and email ensuring that all duties are completed accurately, delivered with high quality and in a timely manner. Attend meetings and take accurate minutes. May responsible for accurate and timely physician credentialing. May direct and lead the work of others. May manage and coordinate administrative programs and office activities. Create spreadsheets, manage databases and prepare presentations, reports and documents as needed. Answer telephones and take messages or transfer calls. May cover the reception desk when required. Calendar management, schedule appointments, update calendars and arrange staff meetings OTHER FUNCTIONS: * Perform other functions and tasks as assigned. EDUCATION/EXPERIENCE/SKILL REQUIREMENTS: * High school diploma or equivalent required. * Associate's degree preferred. LICENSES/DESIGNATIONS/CERTIFICATIONS: * Not Applicable We are committed to providing equal employment opportunities to all applicants for employment regardless of an individual's characteristics protected by applicable state, federal and local laws.

Our promise to you: Joining AdventHealth is about being part of something bigger. It's about belonging to a community that believes in the wholeness of each person, and serves to uplift others in body, mind and spirit. AdventHealth is a place where you can thrive professionally, and grow spiritually, by Extending the Healing Ministry of Christ. Where you will be valued for who you are and the unique experiences you bring to our purpose-minded team. All while understanding that together we are even better. All the benefits and perks you need for you and your family: * Benefits from Day One: Medical, Dental, Vision Insurance, Life Insurance, Disability Insurance * Paid Time Off from Day One * 403-B Retirement Plan * 4 Weeks 100% Paid Parental Leave * Career Development * Whole Person Well-being Resources * Mental Health Resources and Support * Pet Benefits Schedule: Full time Shift: Day-Weekend (United States of America) Address: 1000 WATERMAN WAY City: TAVARES State: Florida Postal Code: 32778 Job Description: The expertise and experiences you'll need to succeed: QUALIFICATION REQUIREMENTS: Pay Range: This facility is an equal opportunity employer and complies with federal, state and local anti-discrimination laws, regulations and ordinances.

**Our promise to you:** Joining AdventHealth is about being part of something bigger. It's about belonging to a community that believes in the wholeness of each person, and serves to uplift others in body, mind and spirit. AdventHealth is a place where you can thrive professionally, and grow spiritually, by Extending the Healing Ministry of Christ. Where you will be valued for who you are and the unique experiences you bring to our purpose-minded team. All while understanding that **together** we are even better. **All the benefits and perks you need for you and your family:** + Benefits from Day One: Medical, Dental, Vision Insurance, Life Insurance, Disability Insurance + Paid Time Off from Day One + 403-B Retirement Plan + 4 Weeks 100% Paid Parental Leave + Career Development + Whole Person Well-being Resources + Mental Health Resources and Support + Pet Benefits **Schedule:** Full time **Shift:** Day-Weekend (United States of America) **Address:** 1000 WATERMAN WAY **City:** TAVARES **State:** Florida **Postal Code:** 32778 **Job Description:** **The expertise and experiences you'll need to succeed:** **QUALIFICATION REQUIREMENTS:** **Pay Range:** _This facility is an equal opportunity employer and complies with federal, state and local anti-discrimination laws, regulations and ordinances._ **Category:** Contingent Worker **Organization:** AdventHealth Waterman **Schedule:** Full time **Shift:** Day-Weekend **Req ID:** 150673581

The Utilization Management Administrative coordinator role provides administrative coordination to the Utilization Management staff and Revenue Integrity Team. This position is primarily responsible for assisting the Utilization Review RN, Physician Advisor, Revenue Integrity Team and HIM records release to obtain/validate authorization from the payers for the patients' hospital stays at the appropriate level of care, and to prevent a potentially denied hospital stay. As necessary, this position may also assist in Veracity denials portal to coordinate dispute/appeals for non-paid accounts. Some specific tasks of this role include accessing all payer portal timely, denied and approved accounts, faxing clinical information to the payers and transferring details into MCCM and MMX system for approvals and denials. Daily monitoring of various payer portals and submitting the requested information as directed by Utilization Review Coordinators, providing prompt feedback to both the Utilization Review Coordinators and the Physician Advisor if an authorization is not obtained, to establish peer to peer with PA and payor and documenting the various payer communications in the Care Management Tool. This position requires high level IT skills, excel expertise, ability to facilitate multiple payor portals, and navigate share site. This position mandates collaboration/interaction with all Utilization Management staff, regular communication with the Physician Advisor, and ongoing collaboration with some of the Revenue Cycle team. This position requires a strong knowledge of medical terminology and the various payers' authorization processes. This position supports organizational goals of providing details to support clean timely compliant claim release and providing quality customer service, participating in performance improvement efforts and demonstrating a commitment to teamwork and cooperation. QUALIFICATIONS EDUCATION: Associate's Degree required or High School Diploma with 3 years relevant experience. EXPERIENCE: Minimum 3 years of relevant experience required, with demonstrated acumen in Medical Terminology and payer authorization processes, payer portal use and access. Strong effective communication skills, excellent organizational and time management skills, and flexibility in responding to multiple demands are required. PERFORMANCE EXPECTATIONS Consistently demonstrates the technical and behavioral competencies as established on the Assessment and Evaluation Tool. Drives process improvement to align with clean, timely, compliant claim release and as well as organizational goals. Productivity standards are met in payer portals, MMX, Veracity, MCG etc. WORK ENVIRONMENT Office environment with limited exposure to infectious disease, hazardous substances and potential injury. This position requires desk/computer work a majority of the time. REPORTING RELATIONSHIP This position reports to department leadership.

**Our promise to you:** Joining AdventHealth is about being part of something bigger. It's about belonging to a community that believes in the wholeness of each person, and serves to uplift others in body, mind and spirit. AdventHealth is a place where you can thrive professionally, and grow spiritually, by Extending the Healing Ministry of Christ. Where you will be valued for who you are and the unique experiences you bring to our purpose-minded team. All while understanding that **together** we are even better. **All the benefits and perks you need for you and your family:** + Benefits from Day One: Medical, Dental, Vision Insurance, Life Insurance, Disability Insurance + Paid Time Off from Day One + 403-B Retirement Plan + 4 Weeks 100% Paid Parental Leave + Career Development + Whole Person Well-being Resources + Mental Health Resources and Support + Pet Benefits **Schedule:** Full time **Shift:** 24 Hours (United States of America) **Address:** 601 E ROLLINS ST **City:** ORLANDO **State:** Florida **Postal Code:** 32803 **Job Description:** + Evaluates potential tissue donor referrals by collecting and screening medical and social information. + Coordinates and supervises surgical recovery of consented tissues in accordance with policies, laws, and standards. + Maintains competency by attending continuing education seminars and in-services on new equipment and instrumentation. + Responds promptly to all donor referrals and pages, maintaining 24-hour on-call responsibility. + Understands and complies with legal requirements for donation authorization. **The expertise and experiences you'll need to succeed:** **QUALIFICATION REQUIREMENTS:** High School Grad or EquivCertified Tissue Bank Specialist (CTBS) - Accredited Issuing Body, Driver's License (DL) - EV Accredited Issuing Body **Pay Range:** $20.97 - $38.99 _This facility is an equal opportunity employer and complies with federal, state and local anti-discrimination laws, regulations and ordinances._ **Category:** Surgery Services **Organization:** AdventHealth Orlando **Schedule:** Full time **Shift:** 24 Hours **Req ID:** 150661552

Baptist Health is looking to add a Care Coordination Assistant in our Care Management department at Baptist Medical Center Jacksonville. This is a Full Time Days opportunity. The role of the Care Coordination Assistant will be mostly clerical, but they will also be moving around the hospital to deliver a Medicare document to obtain a signature and assisting the RN Case Managers/Social Workers with any needs they might have. As a Care Coordination Assistant, you will be responsible for: Under the direction of a licensed professional, provides clinical and clerical support to the Care Coordination Team. Coordinate care across the continuum (inpatient/outpatient/post-acute and community) to assure appropriate utilization of clinical and community resources. Duties includes providing patient-centered care for coordinating care transitions of patients and families. This Care Coordination Assistant will be located at Baptist Jacksonville. If you are interested in this Full Time Days opportunity, please apply today! Full/Part Time Full-Time Shift Details Days Education Required High School Diploma/GED Education Preferred Associate's Degree Experience * 1-2 years Hospital Experience Required Licenses and Certifications Basic Life Support (BLS) Required Certified Clinical Medical Assistant (CCMA) Preferred Or Registered Medical Assistant (RMA) Preferred Or National Certified Medical Assistant (NCMA) Preferred Or Certified Medical Assistant (CMA) Preferred Or Driver's License Required Certified Nursing Assistant Preferred Location Overview Baptist Health, founded in 1955, is North Florida's most comprehensive health care system and the area's only non-profit, mission-driven, locally governed health care provider. Baptist Health has over 200 points of care throughout the Northeast Florida region, including our six award-winning hospitals: Baptist Medical Center Jacksonville, Wolfson Children's Hospital, Baptist Medical Center Beaches, Baptist Medical Center Clay, Baptist Medical Center Nassau and Baptist Medical Center South. The most preferred health care system in the region, Baptist Health also includes 57 primary care offices, as well as home health, behavioral health, pastoral care, rehabilitation services, occupational health and urgent care.

**Our promise to you:** Joining AdventHealth is about being part of something bigger. It's about belonging to a community that believes in the wholeness of each person, and serves to uplift others in body, mind and spirit. AdventHealth is a place where you can thrive professionally, and grow spiritually, by Extending the Healing Ministry of Christ. Where you will be valued for who you are and the unique experiences you bring to our purpose-minded team. All while understanding that **together** we are even better. **All the benefits and perks you need for you and your family:** + Benefits from Day One: Medical, Dental, Vision Insurance, Life Insurance, Disability Insurance + Paid Time Off from Day One + 403-B Retirement Plan + 4 Weeks 100% Paid Parental Leave + Career Development + Whole Person Well-being Resources + Mental Health Resources and Support + Pet Benefits **Schedule:** Full time **Shift:** Day (United States of America) **Address:** 1130 BEVILLE RD **City:** DAYTONA BEACH **State:** Florida **Postal Code:** 32114 **Job Description:** + Contacts assigned patients via telephone, greets them appropriately, updates and verifies patient demographics, and processes/scans all forms into the appropriate systems. + Screens assigned patients using standardized templates, such as dates of last cancer screening and mental health screening. + Prepares electronic medical charts for patients already scheduled for an Annual Wellness Visit add-on. + Provides necessary education to patients regarding patient portal use, Annual Wellness Visit, Preventative Services, and follow-up actions. + Documents appropriately within the office's designated system to ensure regulatory requirements are met, including MIPS, PCMH, and other quality programs. **The expertise and experiences you'll need to succeed:** **QUALIFICATION REQUIREMENTS:** High School Grad or Equiv (Required) **Pay Range:** $16.63 - $26.60 _This facility is an equal opportunity employer and complies with federal, state and local anti-discrimination laws, regulations and ordinances._ **Category:** Health Information Management **Organization:** AdventHealth Medical Group Daytona Beach **Schedule:** Full time **Shift:** Day **Req ID:** 150658627

Our promise to you: Joining AdventHealth is about being part of something bigger. It's about belonging to a community that believes in the wholeness of each person, and serves to uplift others in body, mind and spirit. AdventHealth is a place where you can thrive professionally, and grow spiritually, by Extending the Healing Ministry of Christ. Where you will be valued for who you are and the unique experiences you bring to our purpose-minded team. All while understanding that together we are even better. All the benefits and perks you need for you and your family: * Benefits from Day One: Medical, Dental, Vision Insurance, Life Insurance, Disability Insurance * Paid Time Off from Day One * 403-B Retirement Plan * 4 Weeks 100% Paid Parental Leave * Career Development * Whole Person Well-being Resources * Mental Health Resources and Support * Pet Benefits Schedule: Full time Shift: Day (United States of America) Address: 1130 BEVILLE RD City: DAYTONA BEACH State: Florida Postal Code: 32114 Job Description: Contacts assigned patients via telephone, greets them appropriately, updates and verifies patient demographics, and processes/scans all forms into the appropriate systems. Screens assigned patients using standardized templates, such as dates of last cancer screening and mental health screening. Prepares electronic medical charts for patients already scheduled for an Annual Wellness Visit add-on. Provides necessary education to patients regarding patient portal use, Annual Wellness Visit, Preventative Services, and follow-up actions. Documents appropriately within the office's designated system to ensure regulatory requirements are met, including MIPS, PCMH, and other quality programs. The expertise and experiences you'll need to succeed: QUALIFICATION REQUIREMENTS: High School Grad or Equiv (Required) Pay Range: $16.63 - $26.60 This facility is an equal opportunity employer and complies with federal, state and local anti-discrimination laws, regulations and ordinances.

Family Resource Home Care is seeking a detail-oriented and mission-driven Veteran's Administrator to support our branches across WA, OR, ID, NM and CO. This role ensures timely and accurate handling of VA referrals, documentation, and communications, while supporting outreach and compliance efforts to enhance care for Veterans. Key Responsibilities · Referral & Documentation Management · Monitor multiple streams of communications. · Manage VA documentation. · Communication & Coordination · Monitor and coordinate compliance with branches. · Authorization Compliance · Ensure documentation meets VA Medical Center standards across multiple locations. · Reporting & Outreach Campaigns · Generate reports and intake data for outreach campaigns · Attend regional VA meetings and share recaps. · Support development of website tools, referral programs, and outreach materials. · Veteran Event Engagement · Coordinate events and outreach with branches. · Training & Development · Stay current on national and regional VA documentation standards. · Oversee branch outreach and training materials · Monitor CRM for accurate profile information Minimum Qualifications · Experience: Ideally 1-3 years' experience in data entry, administration, marketing, home care or home health care, VA, healthcare in the senior industry · Skills: Knowledgeable of administration principles and practices, computer savvy, self-starter and disciplined in setting and maintaining communications and schedule. Able to build relationships quickly and deliver succinct messaging during interactions. Demonstrated competence in task management with strong multitasking. Must be able to analyze and interpret data, gather needed information, evaluate the situation and offer suggestions. · Technical Proficiency: Strong computer/technical skills and proficiency with PC based MS Office Suite, and CRM management. Preferred Qualifications · At least 1 year of experience in administrative roles supporting healthcare, VA CCN, TriWest, home care, home health, senior living. · Bachelor's degree in business, administration, marketing, communications, or related field · Strong organizational and communication skills. · Familiarity with home care documentation and VA compliance standards. · Ability to manage multiple tasks across regional branches. · 2-3 professional references. · Must take joy in your daily work and have a great sense of humor! Work Schedule and Location · Our typical office hours are Monday - Friday, 8am-5pm. Occasional work on evenings and weekends may be required. This role will primarily be home-based/remote, however occasional office days, attendance at events and in-person meetings will be required. Ideal candidate is based in one of our market areas to help with time zones and collaboration Benefits & Perks · Comprehensive Insurance: Medical, dental, vision, and prescription options to keep you and your family healthy. · Company-Paid Life Insurance: Peace of mind with our company-paid life and AD&D insurance. · 401(k) Plan: Secure your financial future with our retirement plan, including company matching. · Health Savings Account: Manage your healthcare costs effectively. · Employee Assistance Program: Support for personal and professional challenges. · Work Equipment: Company-provided computer and office setup. · Paid-Time Off: Accrue 3 weeks of paid vacation in your first year, and more after that · 11 Paid Holidays: Enjoy time with friends and family during the holidays. · Work From Home Flexibility: This position offers primary work from home with only occasional on-site requirements. Pay Range: $40,000-45,000/yr

The Housing Administration Specialist (Community Based) supports the successful operation of Chestnut's community-based housing programs by completing required documentation, coordinating tenant admissions and transitions, and delivering recovery-oriented services to individuals in supported housing. This role works closely with tenants, landlords, clinical teams, and community partners to promote housing stability, compliance with funder requirements, and positive tenant outcomes. This position is based in Belleville, IL and works Monday through Friday from 8:00 a.m. to 4:30 p.m. Chestnut Health Systems is a leading provider of integrated health care services. Since 1973, Chestnut has grown to more than 800 committed, compassionate employees providing substance use, mental health, and primary care treatment to patients in Illinois and Missouri. We provide fully integrated care for all our patients by combining behavioral health care services with our community-based primary care health centers. Chestnut also conducts research and training throughout the U.S.A. Responsibilities * Complete accurate and timely data entry and documentation in accordance with program, agency, and funder requirements, including preadmission paperwork, assessments, consents, progress notes, and housing documentation * Conduct tenant applicant interviews and coordinate move-ins and move-outs, ensuring all required documentation and registrations are completed * Maintain tenant records and ensure compliance with income recertification, Housing Quality Standards (HQS), IM-CANS completion, and required reporting timelines * Coordinate with facilities, purchasing, clinical staff, and external partners to support housing operations and tenant transitions * Assist in managing tenant and property-related issues, including apartment inspections, landlord or tenant concerns, rent issues, repayment agreements, and facility or system help ticket requests * Deliver consumer-driven services identified in IM-CANS, including case management, counseling, community support, medication training, and benefit linkage * Support housing stability by assisting tenants with maintaining safe and clean living environments through modeling, coaching, and hands-on support when needed * Provide services in locations most conducive to consumer progress, including tenant apartments and community settings * Promote recovery-oriented and trauma-informed care principles, including hope, empowerment, wellness, and self-directed recovery, using recovery-focused language in all documentation * Foster positive relationships with landlords, state personnel, referral agencies, and community resources to maintain a favorable program reputation * Attend required meetings, staffings, supervision, and trainings, including Rule 132 supervision and Chestnut-required CEUsSupport team operations by providing backup and assistance to colleagues as needed * Maintain confidentiality and security of all organizational, financial, and consumer information * Perform other duties as assigned to support program and agency goals Qualifications * High school diploma or equivalent with five (5) years of experience in social services, housing, admissions, scheduling, screening, or peer support OR * High school diploma or equivalent with Certified Recovery Support Specialist (CRSS) or Certified Peer Recovery Specialist (CPRS) credential in good standing with the State of Illinois OR * Bachelor's degree in any field * Ability to communicate effectively and calmly with consumers, staff, support systems, and community partners, including in conflict-related or emotionally charged situations * Proficiency with keyboarding, data entry, and documentation across multiple systems, including electronic health records (EHR) or billing platforms * General knowledge of standard office procedures and office equipment, including electronic filing and basic word processing * Valid driver's license, private automobile insurance, and insurability * Ability to remain awake, alert, and active throughout the entire work shift Are you intrigued by this job but don't meet every single requirement?Chestnut is committed to building a diverse and inclusive workplace. If you're excited about any of our posted positions but your experience doesn't line up perfectly, please apply anyway! We'd love to explore the possibilities with you. Chestnut Health Systems is a leader in the effort to achieve health equity, providing high-quality health and human services in underserved communities. We deliver trauma-informed, fully integrated care by combining behavioral health with community-based primary health care. Chestnut's research division is nationally recognized for its contribution to evidence-based practices. Our empathic and innovative employees live our mission of making a difference. EOE - Minorities/Females/Veterans/Disabled. Chestnut welcomes applications from qualified individuals with recovery experience. The anticipated starting pay for new hires for this position is between $21.00 - $22.00 an hour. There are several factors taken into consideration in determining base pay, including but not limited to: job-related qualifications, skills, education, experience, local market conditions, and internal equity. Check out additional benefits here!

The Housing Administration Specialist (Community Based) supports the successful operation of Chestnut's community-based housing programs by completing required documentation, coordinating tenant admissions and transitions, and delivering recovery-oriented services to individuals in supported housing. This role works closely with tenants, landlords, clinical teams, and community partners to promote housing stability, compliance with funder requirements, and positive tenant outcomes. This position is based in Belleville, IL and works Monday through Friday from 8:00 a.m. to 4:30 p.m. Chestnut Health Systems™ is a leading provider of integrated health care services. Since 1973, Chestnut has grown to more than 800 committed, compassionate employees providing substance use, mental health, and primary care treatment to patients in Illinois and Missouri. We provide fully integrated care for all our patients by combining behavioral health care services with our community-based primary care health centers. Chestnut also conducts research and training throughout the U.S.A. Responsibilities Complete accurate and timely data entry and documentation in accordance with program, agency, and funder requirements, including preadmission paperwork, assessments, consents, progress notes, and housing documentation Conduct tenant applicant interviews and coordinate move-ins and move-outs, ensuring all required documentation and registrations are completed Maintain tenant records and ensure compliance with income recertification, Housing Quality Standards (HQS), IM-CANS completion, and required reporting timelines Coordinate with facilities, purchasing, clinical staff, and external partners to support housing operations and tenant transitions Assist in managing tenant and property-related issues, including apartment inspections, landlord or tenant concerns, rent issues, repayment agreements, and facility or system help ticket requests Deliver consumer-driven services identified in IM-CANS, including case management, counseling, community support, medication training, and benefit linkage Support housing stability by assisting tenants with maintaining safe and clean living environments through modeling, coaching, and hands-on support when needed Provide services in locations most conducive to consumer progress, including tenant apartments and community settings Promote recovery-oriented and trauma-informed care principles, including hope, empowerment, wellness, and self-directed recovery, using recovery-focused language in all documentation Foster positive relationships with landlords, state personnel, referral agencies, and community resources to maintain a favorable program reputation Attend required meetings, staffings, supervision, and trainings, including Rule 132 supervision and Chestnut-required CEUs Support team operations by providing backup and assistance to colleagues as needed Maintain confidentiality and security of all organizational, financial, and consumer information Perform other duties as assigned to support program and agency goals Qualifications High school diploma or equivalent with five (5) years of experience in social services, housing, admissions, scheduling, screening, or peer support OR High school diploma or equivalent with Certified Recovery Support Specialist (CRSS) or Certified Peer Recovery Specialist (CPRS) credential in good standing with the State of Illinois OR Bachelor's degree in any field Ability to communicate effectively and calmly with consumers, staff, support systems, and community partners, including in conflict-related or emotionally charged situations Proficiency with keyboarding, data entry, and documentation across multiple systems, including electronic health records (EHR) or billing platforms General knowledge of standard office procedures and office equipment, including electronic filing and basic word processing Valid driver's license, private automobile insurance, and insurability Ability to remain awake, alert, and active throughout the entire work shift Are you intrigued by this job but don't meet every single requirement? Chestnut is committed to building a diverse and inclusive workplace. If you're excited about any of our posted positions but your experience doesn't line up perfectly, please apply anyway! We'd love to explore the possibilities with you. Chestnut Health Systems is a leader in the effort to achieve health equity, providing high-quality health and human services in underserved communities. We deliver trauma-informed, fully integrated care by combining behavioral health with community-based primary health care. Chestnut's research division is nationally recognized for its contribution to evidence-based practices. Our empathic and innovative employees live our mission of making a difference. EOE - Minorities/Females/Veterans/Disabled. Chestnut welcomes applications from qualified individuals with recovery experience. The anticipated starting pay for new hires for this position is between $21.00 - $22.00 an hour. There are several factors taken into consideration in determining base pay, including but not limited to: job-related qualifications, skills, education, experience, local market conditions, and internal equity. Check out additional benefits here!

Chestnut Health Systems is hiring a Housing Administration Specialist to play a vital role in maintaining the operational efficiency of our housing programs. With a focus on accuracy and responsiveness, this position involves overseeing data entry, paperwork completion, and ensuring compliance with housing funder requirements. As a Housing Administration Specialist, you'll be instrumental in resolving tenant issues, conducting property inspections, and providing essential case management and community support services. This full-time position will work Monday through Friday from 10:00am to 6:30pm and is based at our Fairview Heights, IL location. Responsibilities Your responsibilities will include accurate data entry, managing documentation to meet housing funder requirements, handling inquiries via calls and messages, and resolving property management and tenant issues. Additionally, you will provide consumer-driven services, maintain a safe and clean environment, and ensure the oversight of the safe self-administration of medication. Promoting positive interactions within Chestnut and the community, attending meetings, participating in crisis intervention, and upholding customer service excellence are integral aspects of this role. As a Housing Administration Specialist, you will contribute to the success and reputation of our housing programs. Qualifications * High school diploma or equivalent, five years of social service, admissions, scheduling, screening, or peer experience; or a high school diploma or equivalent and be a Certified Recovery Support Specialist (CRSS) or Certified Peer Recovery Specialist (CPRS) in good standing with the State of Illinois; or have a bachelor's degree. * Effective communication skills with employees, consumers, support systems, and community contacts. * Good keyboarding skills, including data entry into various databases. * General knowledge of standard office procedures and office equipment. * Valid driver's license, private automobile insurance, and insurability. * Flexibility to work at multiple housing sites, including overnights and weekends. * Ability to remain awake, alert, and active during the entire shift. Are you intrigued by this job but don't meet every single requirement? Chestnut is committed to building a diverse and inclusive workplace. If you're excited about any of our posted positions but your experience doesn't line up perfectly, please apply anyway! We'd love to explore the possibilities with you. Chestnut Health Systems is a leader in the effort to achieve health equity, providing high-quality health and human services in underserved communities. We deliver trauma-informed, fully integrated care by combining behavioral health with community-based primary health care. Chestnut's research division is nationally recognized for its contribution to evidence-based practices. Our empathic and innovative employees live our mission of making a difference. EOE - Minorities/Females/Veterans/Disabled. Chestnut welcomes applications from qualified individuals with recovery experience. The anticipated starting pay for new hires for this position is between $21.00 - $22.00 an hour. There are several factors taken into consideration in determining base pay, including but not limited to: job-related qualifications, skills, education, experience, local market conditions, and internal equity. Check out additional benefits here!

Community and Administrative Support Specialist Department: Willow Brook Administration Reports to: Executive Director As Willow Brook prepares to open its new Independent Living community, we are excited to introduce a brand new position: Community and Administrative Support Specialist. This role will serve as a key point of connection for residents, families, prospective residents, and leadership, providing comprehensive administrative and front-facing support for both Assisted Living and Independent Living. This is a unique opportunity to help shape processes, relationships, and first impressions as a new community comes to life. What You'll Do: Serve as the primary point of contact for all Willow Brook inquiries, including scheduling tours for the new Independent Living community, managing CRM records, conducting initial screenings, and maintaining waiting lists Support the launch and ongoing operations of the Independent Living community through organized office workflows and clear communication Provide clerical and receptionist support to the Executive Director and leadership team, including document management and policy updates Coordinate appointments, meetings, and services for residents, families, staff, and guests Maintain general and confidential records in accordance with organizational and regulatory requirements Assist leadership with assisted living and Independent Living documentation and compliance-related recordkeeping Prepare reports and compile documentation required for Community-Based Services Waivers Answer phones, route calls, take messages, and assist with administrative requests Education and Experience High school diploma or equivalent required Associates degree in a related field preferred Prior administrative, customer service, or community-facing experience preferred Knowledge of medical terminology is a plus

Jackson North Medical Center Department: Central Staffing Shift details: Full-Time, Days The Administrative Support Specialist is advanced in work involving administrative responsibility in the management of a central administrative division, an organizational unit, or a special program. Employees in this classification may perform a broad range of responsible duties in assisting departmental management in carrying out required administrative operations. Employees may be assigned varied duties such as cost analysis, budget preparation, expenditure control, purchasing, procurement and inventory work, the collection, manipulation and presentation of statistical data, report or grant proposal preparation, or planning, scheduling, reviewing and controlling the work of clerical subordinates. Based on responsibilities and/or staffing may regularly report to the department head. This position acts in a confidential capacity to assist or aid department management. The position will have a significant role in processing confidential information, which may be used in collective bargaining and in discussions concerning labor matters.The incumbent may attend management meetings and may be involved directly or indirectly around confidential management decisions Responsibilities Assists department in administrative support function, which includes managing appointments, scheduling meetings, special occasions, conferences, and other important matters. Maintains control of correspondence flow through the office, insures that deadlines are met, that all information distributed is complete, and assists in composing and responding to correspondence selecting the appropriate reply form. Regularly, directs, receives and screens telephone calls and visitors; and answers requests for information involving divisional activities and established policies and procedures. Assists clerical employees as questions arise concerning established procedures. Functions as office manager in requisitioning office equipment and supplies. Requisitions contract vendors for maintenance services and capital equipment. Maintains time, material and equipment rental cost accounts records for capital improvement and maintenance projects. Updates emergency notification, anniversary and hurricane information and plan report. Performs all other unit specific related job duties as assigned. Experience Generally requires 1 to 3 years of related experience. Education High school diploma is required. Skill Ability to analyze, organize and prioritize work accurately while meeting multiple deadlines. Ability to communicate effectively in both oral and written form. Ability to handle difficult and stressful situations with critical thinking and professional composure. Ability to understand and follow instructions. Ability to exercise sound and independent judgment. Knowledge and skill in use of job appropriate technology and software applications. Credentials Valid license or certification is required as needed, based on the job or specialty. Unit Specific Credential Working Conditions Physical Requirements - Job function is sedentary in nature and requires sitting for extended periods of time. Function may require frequent standing or walking. Must be able to lift or carry objects weighing up to 20 pounds. Jobs in this group are required to have close visual acuity to perform activities such as: extended use of computers, preparing and analyzing data and analytics, and other components of a typical office environment. Additional information and provision requests for reasonable accommodation will be provided by the home unit/department in collaboration with the Reasonable Accommodations Committee (RAC). Environmental Conditions - Jobs in this group are required to function in a fast paced environment with occasional high pressure or emergent and stressful situations. Frequent interaction with a diverse population including team members, providers, patients, insurance companies and other members of the public. Function is subject to inside environmental conditions, with occasional outdoor exposures. Possible exposure to various environments such as: communicable diseases, toxic substances, medicinal preparations and other conditions common to a hospital and medical office environment. May wear Personal Protective Equipment (PPE) such as gloves or a mask when exposed to hospital environment outside of office. Reasonable accommodations can be made to enable people with disabilities to perform the described essential functions. Additional information and provision requests for reasonable accommodation will be provided by the home unit/department in collaboration with the Reasonable Accommodations Committee (RAC).

Miami, FL On Call/Pool Radiology The Administrative Support Specialist is advanced in work involving administrative responsibility in the management of a central administrative division, an organizational unit, or a special program. Employees in this classification may perform a broad range of responsible duties in assisting departmental management in carrying out required administrative operations. Employees may be assigned varied duties such as cost analysis, budget preparation, expenditure control, purchasing, procurement and inventory work, the collection, manipulation and presentation of statistical data, report or grant proposal preparation, or planning, scheduling, reviewing and controlling the work of clerical subordinates. Based on responsibilities and/or staffing may regularly report to the department head. This position acts in a confidential capacity to assist or aid department management. The position will have a significant role in processing confidential information, which may be used in collective bargaining and in discussions concerning labor matters.The incumbent may attend management meetings and may be involved directly or indirectly around confidential management decisions Responsibilities Assists department in administrative support function, which includes managing appointments, scheduling meetings, special occasions, conferences, and other important matters. Maintains control of correspondence flow through the office, insures that deadlines are met, that all information distributed is complete, and assists in composing and responding to correspondence selecting the appropriate reply form. Regularly, directs, receives and screens telephone calls and visitors; and answers requests for information involving divisional activities and established policies and procedures. Assists clerical employees as questions arise concerning established procedures. Functions as office manager in requisitioning office equipment and supplies. Requisitions contract vendors for maintenance services and capital equipment. Maintains time, material and equipment rental cost accounts records for capital improvement and maintenance projects. Updates emergency notification, anniversary and hurricane information and plan report. Performs all other unit specific related job duties as assigned. Experience Generally requires 1 to 3 years of related experience. Education High school diploma is required. Skill Ability to analyze, organize and prioritize work accurately while meeting multiple deadlines. Ability to communicate effectively in both oral and written form. Ability to handle difficult and stressful situations with critical thinking and professional composure. Ability to understand and follow instructions. Ability to exercise sound and independent judgment. Knowledge and skill in use of job appropriate technology and software applications. Credentials Valid license or certification is required as needed, based on the job or specialty. Unit Specific Credential Working Conditions Physical Requirements - Job function is sedentary in nature and requires sitting for extended periods of time. Function may require frequent standing or walking. Must be able to lift or carry objects weighing up to 20 pounds. Jobs in this group are required to have close visual acuity to perform activities such as: extended use of computers, preparing and analyzing data and analytics, and other components of a typical office environment. Additional information and provision requests for reasonable accommodation will be provided by the home unit/department in collaboration with the Reasonable Accommodations Committee (RAC). Environmental Conditions - Jobs in this group are required to function in a fast paced environment with occasional high pressure or emergent and stressful situations. Frequent interaction with a diverse population including team members, providers, patients, insurance companies and other members of the public. Function is subject to inside environmental conditions, with occasional outdoor exposures. Possible exposure to various environments such as: communicable diseases, toxic substances, medicinal preparations and other conditions common to a hospital and medical office environment. May wear Personal Protective Equipment (PPE) such as gloves or a mask when exposed to hospital environment outside of office. Reasonable accommodations can be made to enable people with disabilities to perform the described essential functions. Additional information and provision requests for reasonable accommodation will be provided by the home unit/department in collaboration with the Reasonable Accommodations Committee (RAC).