Senior Administrative Assistant jobs at Tampa General Hospital

Executive Assistant - Oncology Service Line Administration - (250004L2) Description Responsible for performing high level administrative assistance at the executive level. Develops project/program procedures and carries projects through to completion while serving as a liaison to VP and senior management. Performs administrative functions including, but not limited to correspondence, research, maintaining calendars, scheduling meetings, tracking budgets, financial reconciliations, preparing presentations and maintaining meeting minutes. May handle sensitive information and is expected to maintain confidentiality at all times. Responsible for performing job duties in accordance with the mission, vision and values of Tampa General Hospital. Qualifications A.A./A.S. degree required Minimum four (4) years progressive administrative support experience Proficient in the use of MS Office, Word, and Excel software Primary Location: TampaOther Locations: TampaWork Locations: TGH Main Campus 1 Tampa General Circle Tampa 33601Eligible for Remote Work: Hybrid RemoteJob: Office/Administrative/ClericalOrganization: Florida Health Sciences Center Tampa General HospitalSchedule: Full-time Scheduled Days: Monday, Tuesday, Wednesday, Thursday, FridayShift: Day JobJob Type: Hybrid RemoteShift Hours: varies Minimum Salary: 56,347.20Job Posting: Dec 5, 2025, 6:17:48 PM

Bausch + Lomb (NYSE/TSX: BLCO) is a leading global eye health company dedicated to protecting and enhancing the gift of sight for millions of people around the worldfrom the moment of birth through every phase of life. Our mission is simple, yet powerful: helping you see better, to live better. Our comprehensive portfolio of over 400 products is fully integrated and built to serve our customers across the full spectrum of their eye health needs throughout their lives. Our iconic brand is built on the deep trust and loyalty of our customers established over our 170-year history. We have a significant global research, development, manufacturing and commercial footprint of approximately 13,000 employees and a presence in approximately 100 countries, extending our reach to billions of potential customers across the globe. We have long been associated with many of the most significant advances in eye health, and we believe we are well-positioned to continue leading the advancement of eye health in the future. **Responsibilities** Reporting to the CEO, the Senior Executive Assistant serves as a liaison for the CEO and to the Executive Leadership Team. The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to manage multiple priorities. The Executive Assistant will have the ability to work independently on projects and must be able to manage multiple competing priorities to handle a wide variety of activities and confidential matters with discretion. This dynamic position requires the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality. **Key responsibilities of the position include:** + Provide sophisticated calendar management for the CEO, prioritizing requests while troubleshooting conflicts and making judgments and recommendations to ensure smooth day-to-day engagements + Complete a broad variety of administrative tasks that facilitate the CEOs ability to effectively lead the organization, including assisting with special projects + Work closely with the CEO to keep him well informed of upcoming commitments and responsibilities, following up appropriately + Serve as the primary point of contact for internal and external constituencies on all matters pertaining to the CEO including those of a highly confidential or critical nature + Act as a "barometer," having a sense for the organization and keeping the CEO informed, anticipating needs in advance of meetings, conferences, etc. + Provide "gatekeeper" role, providing a bridge for smooth communication between the CEO, demonstrating credibility and trust with the Executive Leadership Team + Review correspondence and prepare responses, exercising judgement to reflect CEOs style, or as appropriate flag communications requiring the CEOs attention or identify the right person in the Company to respond + Collect and prepare information for meetings with leaders, colleagues, and outside parties + Assist with managing the Board of Directors and Committee meetings and materials + Coordinate Executive Leadership Team meetings and assist with other meetings and events as needed + Make travel arrangements and facilitate completion of expense reports + Provide event management support as requested + Work collaboratively with other administrative colleagues to ensure executive coverage **Qualifications** + Current experience as an Executive Assistant to the CEO or other C-Suite Executives of a publicly traded company + Ten+ years of professional experience in an executive support or administrative position with several years experience as an Executive Assistant to a C-Suite executive + High degree of professionalism in dealing with diverse groups of people, including Board members, senior executives, and staff + High proficiency in Microsoft Office suite (PowerPoint, Word, Excel etc.) and Microsoft Outlook + Proven track record of handling highly sensitive information with complete confidentiality + Demonstrated aptitude to anticipate needs and solve issues quickly/effectively, strong written communication skills + Ability to work in a time sensitive, fast paced environment + Willingness to remain in contact after-hours/weekends as necessary and to work beyond core hours as needed + Exceptional organizational skills and impeccable attention to detail + Make appropriate, informed decisions regarding priorities and available time + Ability to complete a high volume of tasks and projects with little or no guidance + Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround + Able to maintain a high level of integrity and discretion in handling confidential information + Excellent judgment is essential + Ability to switch gears at a moments notice This position may be available in the following location(s): [[location_obj]] All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status. Job Applicants should be aware of job offer scams perpetrated through the use of the Internet and social media platforms. To learn more please read Bausch + Lomb's Job Offer Fraud Statement (******************************************************************************************************** . Our Benefit Programs:Employee Benefits: Bausch + Lomb (***************************************** Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time. \#LI-KF

Bausch + Lomb (NYSE/TSX: BLCO) is a leading global eye health company dedicated to protecting and enhancing the gift of sight for millions of people around the world-from the moment of birth through every phase of life. Our mission is simple, yet powerful: helping you see better, to live better. Our comprehensive portfolio of over 400 products is fully integrated and built to serve our customers across the full spectrum of their eye health needs throughout their lives. Our iconic brand is built on the deep trust and loyalty of our customers established over our 170-year history. We have a significant global research, development, manufacturing and commercial footprint of approximately 13,000 employees and a presence in approximately 100 countries, extending our reach to billions of potential customers across the globe. We have long been associated with many of the most significant advances in eye health, and we believe we are well-positioned to continue leading the advancement of eye health in the future. Responsibilities Reporting to the CEO, the Senior Executive Assistant serves as a liaison for the CEO and to the Executive Leadership Team. The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to manage multiple priorities. The Executive Assistant will have the ability to work independently on projects and must be able to manage multiple competing priorities to handle a wide variety of activities and confidential matters with discretion. This dynamic position requires the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality. Key responsibilities of the position include: Provide sophisticated calendar management for the CEO, prioritizing requests while troubleshooting conflicts and making judgments and recommendations to ensure smooth day-to-day engagements Complete a broad variety of administrative tasks that facilitate the CEO's ability to effectively lead the organization, including assisting with special projects Work closely with the CEO to keep him well informed of upcoming commitments and responsibilities, following up appropriately Serve as the primary point of contact for internal and external constituencies on all matters pertaining to the CEO including those of a highly confidential or critical nature Act as a "barometer," having a sense for the organization and keeping the CEO informed, anticipating needs in advance of meetings, conferences, etc. Provide "gatekeeper" role, providing a bridge for smooth communication between the CEO, demonstrating credibility and trust with the Executive Leadership Team Review correspondence and prepare responses, exercising judgement to reflect CEO's style, or as appropriate flag communications requiring the CEO's attention or identify the right person in the Company to respond Collect and prepare information for meetings with leaders, colleagues, and outside parties Assist with managing the Board of Directors and Committee meetings and materials Coordinate Executive Leadership Team meetings and assist with other meetings and events as needed Make travel arrangements and facilitate completion of expense reports Provide event management support as requested Work collaboratively with other administrative colleagues to ensure executive coverage Qualifications Current experience as an Executive Assistant to the CEO or other C-Suite Executives of a publicly traded company Ten+ years of professional experience in an executive support or administrative position with several years' experience as an Executive Assistant to a C-Suite executive High degree of professionalism in dealing with diverse groups of people, including Board members, senior executives, and staff High proficiency in Microsoft Office suite (PowerPoint, Word, Excel etc.) and Microsoft Outlook Proven track record of handling highly sensitive information with complete confidentiality Demonstrated aptitude to anticipate needs and solve issues quickly/effectively, strong written communication skills Ability to work in a time sensitive, fast paced environment Willingness to remain in contact after-hours/weekends as necessary and to work beyond core hours as needed Exceptional organizational skills and impeccable attention to detail Make appropriate, informed decisions regarding priorities and available time Ability to complete a high volume of tasks and projects with little or no guidance Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround Able to maintain a high level of integrity and discretion in handling confidential information Excellent judgment is essential Ability to switch gears at a moment's notice This position may be available in the following location(s): US - Miami, FL All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status. Job Applicants should be aware of job offer scams perpetrated through the use of the Internet and social media platforms. To learn more please read Bausch + Lomb's Job Offer Fraud Statement. Our Benefit Programs: Employee Benefits: Bausch + Lomb Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time. #LI-KF

Why Join Us? We're on a mission to empower people with disabilities to do what they once did or never thought possible. As the world-leader in assistive communication solutions, we empower our customers to express themselves, connect with the world, and live richer lives. At Tobii Dynavox, you can grow your career within a dynamic, global company that has a clear, impactful purpose - with the flexibility to also do what truly matters to you outside of work. What's more, you'll be part of a work culture where collaboration is the norm and individuality is welcomed. As a member of our team, you'll have the power to grow ideas in an unconventional environment. At the same time, you'll work in a culture of ongoing learning and development, allowing you to constantly expand your area of expertise. About the role We're looking for a highly experienced and strategic Executive Assistant to partner with a fast-paced, high-performing executive for the North America sales unit. This is not a traditional administrative support role; it's a mission-critical position designed to amplify leadership impact by removing friction, managing complexity, and enabling focus on the highest-value work. As the Executive Assistant, you'll be a trusted partner who brings structure to chaos, anticipates needs before they arise, and ensures that time, energy, and priorities are aligned with strategic goals. You'll operate with presence, polish, and precision, yet also bringing warmth, humor, and calm under pressure. This role requires flexibility, discretion, and a proactive mindset. You'll be expected to support the executive during off-hours and while traveling, ensuring seamless execution no matter the circumstances. The candidate must live in the Greater Boston Area, preferably in the North Shore. What Success Looks Like You manage logistics, follow-ups, and scheduling so effectively that the executive can focus entirely on strategic leadership. Meetings are purposeful, communication is streamlined, and priorities are always aligned. You confidently filter noise, protect time, and act as a force multiplier. You bring a high degree of professionalism and emotional intelligence, knowing when to push back and how to do so with grace. You're available when needed, because timing often makes the difference between reacting and leading. Key Responsibilities Anticipate needs and think several steps ahead to proactively manage priorities, logistics, and potential issues. Own and optimize the executive's calendar; prioritize strategically, protect time, and schedule with precision. Draft, edit, and proofread high-level communications and presentations, ensuring alignment with the executive's voice and tone. Represent the executive with professionalism and discretion in all internal and external interactions. Manage travel arrangements, expenses, reimbursements, and itineraries with accuracy and efficiency. Build and maintain trusted relationships across all levels of the organization and with external stakeholders. Understand organizational structure, key initiatives, and strategic priorities to align the executive's time and focus. Handle sensitive and confidential information with the highest level of integrity and sound judgment. Remain composed and adaptable in high-pressure, fast-changing environments, including during off-hours and travel. Leverage tools like Outlook, Teams, Excel, PowerPoint, and Workday to streamline workflows and enhance effectiveness. Demonstrate intellectual curiosity, critical thinking, and a strong grasp of the business and industry landscape. Act as a trusted partner and sounding board, consistently operating with loyalty, discretion, and professionalism. Qualifications 8-10+ years of experience supporting C-level executives or equivalent. Exceptional organizational, communication, and multitasking skills. High emotional intelligence, discretion, and professionalism. Ability to work flexible hours, including occasional evenings or weekends. Willingness to travel up to 10%. This role offers a salary of $100,000 per year (Remote-MA). Apply today! We believe in empowering individuals - including our own employees - to reach their full potential. So, if you want to change lives while growing your own career, we'd love to hear from you.

Provides high-level support in-person to President and Chief Executive Officer ensuring efficient operations through a wide range of executive, administrative, and office management functions. Requires exceptional communication and organizational skills, proven discretion with confidential matters, and the ability to manage complex tasks in a fast-paced environment. Key responsibilities include project coordination, preparation of content, materials, briefings and presentations, event planning, supervision and leadership of executive administrative support staff and liaison with internal and external stakeholders. Plays a key role in ensuring alignment of the administrative support team and key projects led out of the Office of the CEO. Job Specific Duties CEO Support\: Provides administrative support including preparation and drafts meeting materials, prepares letters, reports, memoranda and project presentation that may contain highly sensitive information and require discretion and judgment when compiling. CEO Support\: Receives and screens all visitors and telephone calls for the President and Chief Executive Officer. Answers inquiries concerning activities and operations for department and handles complaints based on knowledge of Hospital Policy. CEO Support\: Prepares drafts and/or edits correspondence, budgets and financial reports, and other written materials based upon President's notes and/or guidance from Executive Services Leader. CEO Support\: Provides support to handle public relations events, correspondence and coordinates physician and public interaction at the direction of the Executive Services Leader and/or the CEO and President. CEO Support\: Acts as concierge for VIPs. Coordinates medical appointments, walks VIPs them through system and makes sure everything runs smoothly. CEO Support\: Takes calls from PBX Operators during night & weekend from physicians and VIPs needing assistance from the President's Office. Executive Support\: Collaborates with the Leadership Team & other contacts to gather data, prepare reports and presentations for internal/external meetings & events. Executive Support\: Prepares agendas and takes minutes at senior staff meetings. Confidentiality and Professionalism\: Demonstrates judgment, discretion, and professionalism in handling sensitive and confidential information. Supervisory Function\: Oversees the day-to-day operations of the executive services team in the Miami-Dade regional locations. Ensures executive administrative support staff are on task, supports issues and challenges as needed in the administrative suites, and is an available resource to support team and the executives as needed. Supervisory Function\: Oversees and manages time and attendance for executive support team ensuring that adequate coverage is provided across the Miami-Dade administrative sites. Supervisory Functions\: Conducts regular staff huddles and ensures consistent communication across all team members in all locations. Cascades key organizational messages. Supervisory Function\: Supports the Executive Services Leader with performance reviews. Gathers feedback from executives and offers coaching to team as needed. Supervisory Function\: Participates in organizational leadership development activities such as Game Changers, TME Need to Knows, attends Management Forum, Town Hall, Leadership Kickoff, and contributes as an organizational leader. Board Functions\: Provides board support as needed, including taking minutes and performing the functions of a Board Secretary as directed by the CEO and President and/or the Executive Services Leader. Minimum Job Requirements Bachelor's Degree in Healthcare, Business or related field 4-7 years of providing support to executive level positions Advance level of proficiency in Microsoft Word, PowerPoint, Excel, Vizio, Canva and Adobe Acrobat Knowledge, Skills, and Abilities 2-3 years of experience support CEO/President level. Ability to take and transcribe meeting minutes. Ability to learn new software applications. Ability to meet strict deadlines. Ability to perform job duties under stressful conditions. Ability to work independently. Able to relate cooperatively and constructively with clients and co-workers. Able to work with high-level executives both inside and outside of the organization. Able to prioritize and manage multiple projects simultaneously and follow through on issues in a timely manner. Excellent verbal and written communication skills. Excellent organizational, customer service, and interpersonal skills. Experience in handling confidential information. Knowledge of accounting skills. Utilizing discretion and independent judgment to develop financial reports.

The range for this role is $72,900 - $89,100 Actual base pay will be determined based on a successful candidate's work location, skills/abilities, experience, and education. This role includes opportunity to receive an annual bonus target of 5% of annual eligible earnings. Actual bonus amounts are determined by length of time in role, individual performance, and organizational performance. Interested applicants must be willing and able to work a hybrid schedule (2-3 days/week) in our Lake Nona, FL office. The Mission At Christian Care Ministry we believe that Christians can, and should, share in one another's burdens. Through the use of Medi-Share , a healthcare sharing ministry for Christians, we cultivate that belief. To that end, our Mission Statement is as follows: Connecting people to a Christ-centered community wellness experience based on faith, prayer, and personal responsibility. The Team Everyone at Christian Care Ministry is in agreement with our Statement of Faith, which outlines our core beliefs. Although we aren't perfect people, we are serving our perfect God and our Members to the best of our ability. The Job The Senior Executive Assistant will support the strategic, administrative, organization, and logistics functions of the Executive office. This role will assist assigned senior leadership (primarily supporting the Chief Strategy Officer, Chief Operating Officer, and Chief Information Officer) in developing and leading special projects as assigned, including conducting ad hoc research and analysis. This individual will possess the ability to successfully navigate the organizational hierarchy and business processes to deliver outcomes prioritized by senior leadership. This role may lead and direct the schedules of assigned senior leadership and coordinate the logistics of the executive duties. This role will help plan, organize, and manage personal travel, meetings, and events involving the C-level executives and their guests. A high attention to detail, forward-thinking mindset, and the ability to balance multiple projects simultaneously will help define success in this role. This role would be based in our new Lake Nona office, so we seek someone with ability to also act like an office manager. We seek someone who is vibrant and passionate about making an impact, who can absorb the strategies and business philosophies of our new subsidiary company and who can be an onsite culture influencer, without being an executive. Essential Job Duties & Responsibilities Develop and manage project plans and action items to drive progress Communicate clearly and concisely in verbal and written forms to stakeholders at all levels of the organization. Be self-sufficient in your ability to conduct ad hoc research as assigned and establish strategic white papers with input from senior leaders Build strong and influential relationships across the organization to facilitate delivery of special projects as assigned Manage, maintain, and facilitate a complex calendar - scheduling internal and external meetings, appointments, and events for multiple executive leaders and guests Manage and coordinate executive travel - pre-trip planning, organize agenda and functions, and set up / tear down logistic requirements Be a strong company culture ambassador in the new office, willingly and joyfully taking on the role of quasi office manager and the "face" of our Lake Nona office Anticipate and build contingency plans to facilitate the efficient scheduling of the executives' time aligned with strategic priorities Process and maintain expenses and purchase requests for the executive office Organize and facilitate the coordination of contracts and agreements for the organization Prepare professional correspondence, communications, and presentations supporting the executive functions Attend required executive and board level meetings and participate in an administrative function Maintain strict confidentiality Help develop and maintain a proactive priorities list to support the executive office with upcoming deadlines and incoming requests Contribute to the exercise and expression of Christian Care Ministry's Christian beliefs Perform all other duties as assigned Essential Skills & Abilities Tech savvy - ability to navigate, coordinate, and manage changes in MS Suite (Outlook, Excel, Word, PowerPoint, Teams, Copilot), logistics and contract systems, and meeting technology platforms (Zoom, Teams, etc.) Planning and organizing - ability to work effectively without supervision Proactive thinker with the ability to anticipate the needs of the assigned executive Flexible and comfortable in a fast-paced environment, dealing well with rapid change Excellent verbal and written communication skills Positive, welcoming, and engaging attitude Exceptional attention to detail - very organized Ability to work a flexible schedule as needed Core Competencies/Demonstrable Behaviors Models the behaviors outlined in the Ideal Team Player book, specifically the virtues of Humble, Hungry, and Smart (Emotional Intelligence) Collaborates - builds partnerships and works collaboratively with others to meet objectives Interpersonal Savvy - relates openly and comfortably with a diverse group of people Must be able to communicate effectively and build engagement across all audiences Situational Adaptability - adapts approach and demeanor in real time to match the shifting demands of different situations Optimize work processes - knows the most effective and efficient processes to get things done Being resilient - rebounds from setback and adversity when facing difficult situations and deadlines Education and/or Experience High School diploma or GED required, Bachelor's degree preferred 6+ years of Executive Administrative experience or Project Management experience required; preferably within a healthcare payer, technology, or financial services organization A relevant background in executive administration, project management, or healthcare payer operations is preferred Supervisory Responsibilities This job does not directly supervise other employees, but is responsible for influencing and directing the work and schedules of others (including other executives) Travel This job may require some travel (3-5 times per year) Incentives & Benefits We work hard to serve our Medi-Share Members, but know we can only do that if we invest in our employees professionally, financially, physically, socially, and spiritually. We purposefully invest in our employees so that our employees can invest in others. For full-time employees working 30 hours or more, some of our benefits include, but are not limited to: • 100% paid Medical for employees/99% for family • Generous employer Health Savings Account (HSA) contributions • Employer-paid Life Insurance (3x salary) and Long-term Disability Insurance • 6 weeks of paid parental leave (for both mom and dad) • Dental - two plans to choose from • Vision • Short-term Disability • Accident, Critical Illness, Hospital Indemnity • 401(k) - up to 4% match on ROTH or Traditional contributions • Generous paid-time off and 11 paid holidays • Wellness plan including Financial, Occupational, Mental/Spiritual, and Physical health incentives up to $50/mo • Employee Assistance Program including no cost, in-person mental health visits and employee discounts • Monetary Anniversary Awards Program • Monetary Birthday Awards Minimum Age Requirement: Due to the nature of the responsibilities associated with this position-including independent decision-making, access to confidential information, and potential exposure to regulated environments-candidates must be at least 18 years of age at the time of hire. This requirement is in accordance with applicable federal and state labor laws and is intended to ensure compliance with workplace safety and legal standards.

Full time Shift: First Shift (Days - Less than 12 hours per shift) (United States of America) Hours per week: 40 Job Information Exemption Status: Non-Exempt Stormont Vail Health's Student Internship Program is designed for students entering their senior year of an accredited bachelor's degree program. This experience provides an opportunity to apply academic knowledge in a real-world setting, contribute to impactful projects, and gain exposure to professional environments. Interns will work closely with experienced professionals and receive mentorship throughout the program. Participate in Operational Improvement Projects and facilitate project initiatives and action items. Collect and review data and operational metrics. Develop and present data and operational metrics. Develop and present data analysis and business recommendations to maximize resource utilization. Contribute to initiatives aimed at optimizing workflows, reducing wait times, and improving patient experience. Develop and implement quality care tracking systems. Education Qualifications Currently enrolled in a Bachelor's degree program at an accredited college or university in related field. Required Completion of at least junior-level coursework (typically 90 credit hours or equivalent). Required Experience Qualifications Coursework or experience in Business, Healthcare, Finance, Data Analytics or a related field Preferred Skills and Abilities Strong communication, organization, and analytical skills. Ability to manage time effectively and work independently or collaboratively. Proficiency in Microsoft Office Suite or relevant tools. Full-time availability during the internship period. Project Management and timeline adherence. Change management, collaboration and alliance building. Willingness to learn and take initiative. Develop MS Excel Skills, data collection, and review and analysis. Respect for confidentiality. What you will do The Intern will support departmental operations through administrative, analytical, and project-based tasks. This internship provides hands-on experience in a healthcare setting, offering exposure to hospital workflows, patient services, and interdepartmental collaboration. Uphold patient confidentiality and comply with HIPAA regulations. Participate in meetings and contribute to ongoing initiatives Project 1: Room utilization project to best assess and recommend changes to patient flow in clinical departments to maximize utilization of exam and treatment rooms. Project 2: Project lead, develop (with IT resources), implement and go-live of MHK Campus SharePoint site. Integrating all the clinical, ancillary and operational support departments into a unified and singular SharePoint site. This would incorporate many "O drive" documents, pull in links to frequently used policies and standardize access to resource documents and eliminate outdated versions. Contribute to department-specific projects and initiatives. Conduct research, analyze data, and assist in developing reports or presentations. Participate in department meetings and contribute to ongoing initiatives. Present a final project or summary of contributions at the end of the internship. Other duties as assigned. Required for All Jobs Complies with all policies, standards, mandatory training and requirements of Stormont Vail Health Performs other duties as assigned Patient Facing Options Position is Not Patient Facing Remote Work Guidelines Workspace is a quiet and distraction-free allowing the ability to comply with all security and privacy standards. Stable access to electricity and a minimum of 25mb upload and internet speed. Dedicate full attention to the job duties and communication with others during working hours. Adhere to break and attendance schedules agreed upon with supervisor. Abide by Stormont Vail's Remote Worker Policy and will review and acknowledge the Remote Work Agreement annually. Remote Work Capability On-Site; No Remote Scope No Supervisory Responsibility No Budget Responsibility No Budget Responsibility Physical Demands Balancing: Occasionally 1-3 Hours Carrying: Occasionally 1-3 Hours Climbing (Stairs): Rarely less than 1 hour Eye/Hand/Foot Coordination: Frequently 3-5 Hours Feeling: Occasionally 1-3 Hours Grasping (Fine Motor): Occasionally 1-3 Hours Grasping (Gross Hand): Occasionally 1-3 Hours Handling: Occasionally 1-3 Hours Hearing: Frequently 3-5 Hours Kneeling: Rarely less than 1 hour Lifting: Occasionally 1-3 Hours Pulling: Occasionally 1-3 Hours Pushing: Occasionally 1-3 Hours Reaching (Forward): Occasionally 1-3 Hours Reaching (Overhead): Rarely less than 1 hour Repetitive Motions: Frequently 3-5 Hours Sitting: Frequently 3-5 Hours Standing: Occasionally 1-3 Hours Stooping: Rarely less than 1 hour Talking: Frequently 3-5 Hours Walking: Occasionally 1-3 Hours Working Conditions Dusts: Rarely less than 1 hour Extreme Temperatures: Rarely less than 1 hour Noise/Sounds: Occasionally 1-3 Hours Other Atmospheric Conditions: Rarely less than 1 hour Stormont Vail is an equal opportunity employer and adheres to the philosophy and practice of providing equal opportunities for all employees and prospective employees, without regard to the following classifications: race, color, ethnicity, sex, sexual orientation, gender identity and expression, religion, national origin, citizenship, age, marital status, uniformed service, disability or genetic information. This applies to all aspects of employment practices including hiring, firing, pay, benefits, promotions, lateral movements, job training, and any other terms or conditions of employment. Retaliation is prohibited against any person who files a claim of discrimination, participates in a discrimination investigation, or otherwise opposes an unlawful employment act based upon the above classifications.

Full time Shift: First Shift (Days - Less than 12 hours per shift) (United States of America) Hours per week: 40 Job Information Exemption Status: Non-Exempt Stormont Vail Health's Student Internship Program is designed for students entering their senior year of an accredited bachelor's degree program. This experience provides an opportunity to apply academic knowledge in a real-world setting, contribute to impactful projects, and gain exposure to professional environments. Interns will work closely with experienced professionals and receive mentorship throughout the program. Provides overall administrative and operational analytics utilization for activities and functions related to the Experience Division; Patient Experience, Building Blocks, Guest Experience, Volunteer Services, and Spiritual Care. This includes measurement and reporting on all applicable department databases. Works collaboratively with physician leadership, administrative leadership and related committees as well as supporting departments and operational units. The Business Analyst analyzes and prepares reports using both quantitative and qualitative data, based on information derived from the complaint and patient satisfaction databases and other data inputs. Education Qualifications Currently enrolled in a Bachelor's degree program at an accredited college or university in related field. Required Completion of at least junior-level coursework (typically 90 credit hours or equivalent). Required Experience Qualifications Coursework or experience in Business, Healthcare, Finance, Data Analytics or a related field Preferred Skills and Abilities Strong communication, organization, and analytical skills. Required Ability to manage time effectively and work independently or collaboratively. Proficiency in Microsoft Office Suite or relevant tools. Full-time availability during the internship period. Professional conduct and accountability. Ability to translate complex data into usable reports and/or charts, graphs and written reports. Knowledge of medical staff development planning processes and report writing. Knowledge of survey tools, survey creation, analysis and distribution. Ability to self-motivate, organize own work and juggle multiple priorities to produce accurate analyses. Ability to comply with confidentiality. What you will do The Intern will support departmental operations through administrative, analytical, and project-based tasks. This internship provides hands-on experience in a healthcare setting, offering exposure to hospital workflows, patient services, and interdepartmental collaboration. Uphold patient confidentiality and comply with HIPAA regulations. Participate in meetings and contribute to ongoing initiatives Develops systems within all cost centers to monitor activity, volume, expenditures, and continually compares to budgeted projections. Actively participates in the budget process; responsible for summarizing department needs. Reports changes in a simplified manner in reports to both department directors and hospital fiscal and planning departments. Provides research and analysis of hospital, physician and non-acute aspects of the healthcare market. Maintain the databases used to provide the organization quantitative and qualitative data (Grievance System and the Patient Satisfaction Surveys). Create and maintain spreadsheets and databases providing analysis and interpretation of data from experience division databases. Responsible for overseeing the Stormont Vail Patient Satisfaction survey process, including HCAHPS and CGCAHPS Maintains good working relationship with vendors in the development of the survey instruments. Analyzes database results and assures distribution of reports to Operating Committee and Department Directors/Medical Directors on a timely and regular basis. Generate materials for retreats, performs analysis and compiles information regarding the overall experience at Stormont Vail Health. Generate material to provide to providers regarding their practice/patient satisfaction survey results. Provide assistance in conducting medical staff development plans including analyzing physician data. Ability to automate processes to more effectively and efficiently analyze large amounts of data. Development of written reports and frequently make oral presentations of analytic results to stakeholder groups. Communicate with Experience System Director internal and external customers informed on process of projects. Obtains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies. Refer to the appropriate department when a possible liability is introduced through the qualitative information (Risk, HIPAA, etc.). Required for All Jobs Complies with all policies, standards, mandatory training and requirements of Stormont Vail Health Performs other duties as assigned Patient Facing Options Position is Not Patient Facing Remote Work Guidelines Workspace is a quiet and distraction-free allowing the ability to comply with all security and privacy standards. Stable access to electricity and a minimum of 25mb upload and internet speed. Dedicate full attention to the job duties and communication with others during working hours. Adhere to break and attendance schedules agreed upon with supervisor. Abide by Stormont Vail's Remote Worker Policy and will review and acknowledge the Remote Work Agreement annually. Remote Work Capability On-Site; No Remote Scope No Supervisory Responsibility No Budget Responsibility No Budget Responsibility Physical Demands Balancing: Occasionally 1-3 Hours Carrying: Occasionally 1-3 Hours Climbing (Stairs): Rarely less than 1 hour Eye/Hand/Foot Coordination: Frequently 3-5 Hours Feeling: Occasionally 1-3 Hours Grasping (Fine Motor): Occasionally 1-3 Hours Grasping (Gross Hand): Occasionally 1-3 Hours Handling: Occasionally 1-3 Hours Hearing: Frequently 3-5 Hours Kneeling: Rarely less than 1 hour Lifting: Occasionally 1-3 Hours Pulling: Occasionally 1-3 Hours Pushing: Occasionally 1-3 Hours Reaching (Forward): Occasionally 1-3 Hours Reaching (Overhead): Rarely less than 1 hour Repetitive Motions: Frequently 3-5 Hours Sitting: Frequently 3-5 Hours Standing: Occasionally 1-3 Hours Stooping: Rarely less than 1 hour Talking: Frequently 3-5 Hours Walking: Occasionally 1-3 Hours Working Conditions Dusts: Rarely less than 1 hour Extreme Temperatures: Rarely less than 1 hour Noise/Sounds: Occasionally 1-3 Hours Other Atmospheric Conditions: Rarely less than 1 hour Stormont Vail is an equal opportunity employer and adheres to the philosophy and practice of providing equal opportunities for all employees and prospective employees, without regard to the following classifications: race, color, ethnicity, sex, sexual orientation, gender identity and expression, religion, national origin, citizenship, age, marital status, uniformed service, disability or genetic information. This applies to all aspects of employment practices including hiring, firing, pay, benefits, promotions, lateral movements, job training, and any other terms or conditions of employment. Retaliation is prohibited against any person who files a claim of discrimination, participates in a discrimination investigation, or otherwise opposes an unlawful employment act based upon the above classifications.

Full time Shift: First Shift (Days - Less than 12 hours per shift) (United States of America) Hours per week: 40 Job Information Exemption Status: Non-Exempt Stormont Vail Health's Student Internship Program is designed for students entering their senior year of an accredited bachelor's degree program. This experience provides an opportunity to apply academic knowledge in a real-world setting, contribute to impactful projects, and gain exposure to professional environments. Interns will work closely with experienced professionals and receive mentorship throughout the program. The Marketing Intern will work in a fast-paced marketing and communications department and have the opportunity to create projects that showcase their talents and skillset. This position will assist in planning, developing, and implementing opportunities to promote Stormont Vail Health throughout our region and to our 6,000 team members. Under the supervision of the Marketing Supervisor, this position is responsible for providing internal and external communications (written and/or visual). The ideal individual will have excellent communication skills and a broad marketing and communications skillset. Education Qualifications Currently enrolled in a Bachelor's degree program at an accredited college or university in related field. Required Completion of at least junior-level coursework (typically 90 credit hours or equivalent). Required Experience Qualifications Coursework or experience in Business, Healthcare, Finance, Data Analytics or a related field Preferred Skills and Abilities Strong communication, organization, and analytical skills. Required Ability to manage time effectively and work independently or collaboratively. Proficiency in Microsoft Office Suite or relevant tools. Full-time availability during the internship period. Professional conduct and accountability. Willingness to learn and take initiative. Timely completion of assigned tasks and deliverables. Respect for confidentiality. What you will do The Intern will support departmental operations through administrative, analytical, and project-based tasks. This internship provides hands-on experience in a healthcare setting, offering exposure to hospital workflows, patient services, and interdepartmental collaboration. Uphold patient confidentiality and comply with HIPAA regulations. Participate in meetings and contribute to ongoing initiatives Content Development: Write copy for various mediums including web, advertising, internal communications, social media, etc. Market Research: Conduct competitor analyses and gather insights into healthcare and marketing trends. Digital Design: Create graphic designs for various mediums including digital, print, social media, etc. Promotional Coordination: Assist the team with promotion selections, orders, stocking, and pickups. Misc. Marketing Duties: Assist the team with a variety of projects including assisting videographers with shoots, running reports, archiving images and files, prepping and delivering printed content, etc. Participate in meetings and contribute to ongoing initiatives. Conduct research, analyze data, and assist in developing reports or presentations. Participate in department meetings and contribute to ongoing initiatives. Present a final project or summary of contributions at the end of the internship. Other duties as assigned. Required for All Jobs Complies with all policies, standards, mandatory training and requirements of Stormont Vail Health Performs other duties as assigned Patient Facing Options Position is Not Patient Facing Remote Work Guidelines Workspace is a quiet and distraction-free allowing the ability to comply with all security and privacy standards. Stable access to electricity and a minimum of 25mb upload and internet speed. Dedicate full attention to the job duties and communication with others during working hours. Adhere to break and attendance schedules agreed upon with supervisor. Abide by Stormont Vail's Remote Worker Policy and will review and acknowledge the Remote Work Agreement annually. Remote Work Capability On-Site; No Remote Scope No Supervisory Responsibility No Budget Responsibility No Budget Responsibility Physical Demands Balancing: Occasionally 1-3 Hours Carrying: Occasionally 1-3 Hours Climbing (Stairs): Rarely less than 1 hour Eye/Hand/Foot Coordination: Frequently 3-5 Hours Feeling: Occasionally 1-3 Hours Grasping (Fine Motor): Occasionally 1-3 Hours Grasping (Gross Hand): Occasionally 1-3 Hours Handling: Occasionally 1-3 Hours Hearing: Frequently 3-5 Hours Kneeling: Rarely less than 1 hour Lifting: Occasionally 1-3 Hours Pulling: Occasionally 1-3 Hours Pushing: Occasionally 1-3 Hours Reaching (Forward): Occasionally 1-3 Hours Reaching (Overhead): Rarely less than 1 hour Repetitive Motions: Frequently 3-5 Hours Sitting: Frequently 3-5 Hours Standing: Occasionally 1-3 Hours Stooping: Rarely less than 1 hour Talking: Frequently 3-5 Hours Walking: Occasionally 1-3 Hours Working Conditions Dusts: Rarely less than 1 hour Extreme Temperatures: Rarely less than 1 hour Noise/Sounds: Occasionally 1-3 Hours Other Atmospheric Conditions: Rarely less than 1 hour Stormont Vail is an equal opportunity employer and adheres to the philosophy and practice of providing equal opportunities for all employees and prospective employees, without regard to the following classifications: race, color, ethnicity, sex, sexual orientation, gender identity and expression, religion, national origin, citizenship, age, marital status, uniformed service, disability or genetic information. This applies to all aspects of employment practices including hiring, firing, pay, benefits, promotions, lateral movements, job training, and any other terms or conditions of employment. Retaliation is prohibited against any person who files a claim of discrimination, participates in a discrimination investigation, or otherwise opposes an unlawful employment act based upon the above classifications.

**Penn State Health** - **Hershey Medical Center** **Work Type:** Full Time **FTE:** 1.00 **Shift:** Day **Hours:** 8.5 hour shift between 7:30a - 5:00p **Recruiter Contact:** Hector Diaz at ****************************** (MAILTO://******************************) **This role is primarily on-site, with the option to work remotely one day per week after successfully completing the introductory and training period.** **SUMMARY OF POSITION:** Responsible for performing non-routine and varied Administrative/Secretarial support duties that are generally assigned in the form of results expected. Interpret policies, procedures and regulations requiring analysis, planning and consultation with others. Initiate the development of new process criteria. **MINIMUM QUALIFICATION(S):** + High School Diploma or equivalent required + Post high school education/training or equivalent knowledge required + Three (3) years related experience required **PREFERRED QUALIFICATION(S):** + **Microsoft Proficiency Level:** Word: Intermediate; Excel: Intermediate; PowerPoint: Intermediate preferred **WHY PENN STATE HEALTH?** Penn State Health offers exceptional opportunities to learn and grow, exposure to a wide patient population, and the ability to provide individualized, innovative, and specialized care to patients in the community. **Penn State Health offers an exceptional benefits package including medical, dental and vision with no waiting period as well as a Total Rewards Program that highlights a few of the many additional offerings below:** + **_Be Well_** with Employee Wellness Programs, and Fitness Discounts (University Fitness Center, Peloton). + **_Be Balanced_** with Generous Paid Time Off, Personal Time, and Paid Parental Leave. + **_Be Secured_** with Retirement, Extended Illness Bank, Life Insurance, and Identity Theft Protection. + **_Be Rewarded_** with Competitive Pay, Tuition Reimbursement, and PAWS UP employee recognition program. + **_Be Supported_** by the HR Solution Center, Learning and Organizational Development and Virtual Benefits Orientation, Employee Exclusive Concierge Service for scheduling. **WHY PENN STATE HEALTH MILTON HERSHEY MEDICAL CENTER?** Penn State Hershey Medical Center is Central Pennsylvania's only Academic Medical Center, Level 1 Regional Adult and Pediatric Trauma Center, and Tertiary Care Provider. As a four-time Magnet-designated hospital, Hershey Medical Center values the hard work and dedication that our employees exhibit every day. Through our core values of Respect, Integrity, Teamwork, and Excellence, our employees are a team committed to compassionate care for our diverse patient population, our community and each other. As a valued team member, we promote continued professional development, specialty certification, continuing education, and career growth. **YOU TAKE CARE OF THEM. WE'LL TAKE CARE OF YOU. State-of-the-art equipment, endless learning, and a culture of excellence - that's Penn State Health. But what makes our healthcare award-winning? That's all you.** _This job posting is a general outline of duties performed and is not to be misconstrued as encompassing all duties performed within the position. Eligibility for shift differential pay based on the terms outlined in company policy or union contract._ _All individuals (including current employees) selected for a position will undergo a background check appropriate for the position's responsibilities._ _Penn State Health is an Equal Opportunity Employer and does not discriminate on the basis of any protected class including disability or veteran status. Penn State Health's policies and objectives are in direct compliance with all federal and state constitutional provisions, laws, regulations, guidelines, and executive orders that prohibit or outlaw discrimination._ **Union:** Non Bargained **Position** Administrative Associate - Anesthesiology **Location** US:PA: Hershey | Clerical and Administrative | Full Time **Req ID** 85793

Details Department: PCHF | Foundation Shift: Mon-Fri, Days, 8am-5pm Posting #: 987723 Employee Type: Full-Time The Senior Executive Assistant provides advanced-level administrative support and organization to executives at the Senior Vice President or Executive Vice President level and ensures the efficient and effective provision of data and information. This position acts independently and is privy to the organization's confidential information. In addition, this position organizes schedules, manages deadlines, pays close attention to details and exhibits professional customer service skills to internal customers, as well as external visitors and/or organizations. Position Duties * Arranges and schedules a variety of complex meetings, initiates and responds to requests for scheduled time, maintains current and accurate calendars to ensure efficient scheduling and minimizes conflicts and ensures deliverables. * Develops and continuously demonstrates a deep understanding of organizational objectives, key activities and requirements in order to anticipate and proactively address the needs of the Executive team. * Prepares agendas, assembles and organizes materials, including performing necessary follow up actions, initiates reminders, and records and transcribes minutes of meetings/presentations to various internal and external audiences, committees, and Boards to ensure thorough preparation, organization, and documentation of activities and outcomes. * Ensures Executive is prepared for appointments by anticipating and gathering necessary materials for each meeting, including meeting agenda. * Provides support to the Senior Executives and other key leaders, including Directors of the Board, as needed; works effectively in a team environment, understands the needs of the overall group and backs up the other Sr. Executive Assistants. * Handles sensitive information and confidential business matters with a high degree of discretion. Anticipates problems, critical issues and/or opportunities and acts accordingly. * Plans, coordinates and creates executive-level, enterprise-wide communications and presentations by utilizing advanced Word, PowerPoint and Excel. * Provides suggestions for new methods of working to improve effectiveness and efficiency. * Performs miscellaneous job related duties as requested.

The Executive Assistant 2 is advanced and highly responsible executive clerical and related administrative work reporting to a Corporate VP (Entire Function) or Entity CEO. Employees in this position perform a variety of complex clerical, special projects and administrative duties. Emphasis of the work is on the performance of advanced clerical and administrative duties requiring considerable knowledge of the executive(s) responsibilities and an understanding of the policies, programs, procedures and regulations in effect in the entity. Duties typically include arranging for and attending conferences, independently answering inquiries where there is established policy or precedent action, taking and transcribing dictation, composing and typing correspondence and performing research to compile data for special reports and other purposes. Incumbents utilize a variety of office skills and considerable independent judgement in relieving supervisor of administrative details. General supervision is received from the employee's leader who reviews work for satisfactory performance of executive clerical and administrative duties and for attainment of desired goals and objectives. Estimated pay range for this position is $26.90 - $32.55 / hour depending on experience. Degrees: * High School,Cert,GED,Trn,Exper. Additional Qualifications: * Associates degree preferred. * Clerical/administrative experience. * Advanced computer knowledge, to include knowledge of MS Office Tools and Internet. * Ability to operate office equipment (i.e.: copiers, fax machines, printers etc.) * Work requires written and verbal communication skills. * General knowledge of company policies, practices and operations. * Must be able to maintain confidentiality. Minimum Required Experience: 4 Years

**At Caris, we understand that cancer is an ugly word-a word no one wants to hear, but one that connects us all. That's why we're not just transforming cancer care-we're changing lives.** We introduced precision medicine to the world and built an industry around the idea that every patient deserves answers as unique as their DNA. Backed by cutting-edge molecular science and AI, we ask ourselves every day: _"What would I do if this patient were my mom?"_ That question drives everything we do. But our mission doesn't stop with cancer. We're pushing the frontiers of medicine and leading a revolution in healthcare-driven by innovation, compassion, and purpose. **Join us in our mission to improve the human condition across multiple diseases. If you're passionate about meaningful work and want to be part of something bigger than yourself, Caris is where your impact begins.** **Position Summary** This position provides high-level, professional administrative support to Executive, SVP and VP level leadership in the commercial organization. The Executive Assistant will serve as a strategic partner and trusted liaison, ensuring the smooth execution of daily operations, complex scheduling, travel coordination, and confidential communications. This role requires exceptional organizational skills, professionalism, and discretion while representing the Commercial Office in interactions with internal and external stakeholders. The position also includes support for executive travel, client and leadership meetings, and the preparation of presentations and communications critical to Caris' commercial success. **Job Responsibilities** + Provide comprehensive administrative support to the Chief Commercial Officer, managing a highly dynamic and confidential schedule across multiple business units and time zones. + Coordinate and prepare executive meetings, including internal leadership sessions, client engagements, and cross-functional commercial reviews. + Partner with Commercial leadership to create and edit meeting content, including PowerPoint presentations, briefing materials, and executive summaries for Sales, Marketing, Managed Care, and Billing initiatives. + Attend/Travel to select internal and external meetings to capture detailed notes, track key action items, and ensure timely follow-up. + Manage domestic and international travel arrangements for the CCO and accompanying team members, including flights, accommodations, and ground transportation; travel with the executive as needed to ensure seamless meeting execution and onsite coordination. + Prepare, submit, and track expense reports and invoices; reconcile and monitor budgets related to Commercial travel and events. + Coordinate the planning and logistics for Commercial team meetings, conferences, and client events, both on-site and off-site. + Screen and prioritize incoming communications; draft and edit correspondence and other materials with accuracy, clarity, and adherence to Caris brand standards. + Establish and maintain organized filing systems and ensure proper documentation of sensitive and confidential materials. + Support cross-functional collaboration between Commercial leadership and other departments including Operations, Finance, Medical Affairs, and Corporate Communications. + Assist with special projects, departmental initiatives, and executive communications as directed by the CCO. + Provide back-up support to other senior executive assistants as needed. **Required Qualifications** + High school diploma or equivalent required; bachelor's degree preferred. + Minimum of 3 years of high-level executive support experience, with experience supporting a C-suite or VP-level executive. + Demonstrated experience supporting commercial, sales, or marketing leadership in a corporate or life sciences environment. + Highly proficient in Microsoft Office Suite (Outlook, PowerPoint, Word, Excel) and Adobe Acrobat; capable of creating polished and visually consistent presentation materials. + Strong written and verbal communication skills, with proven ability to compose professional correspondence and executive communications. + Demonstrated discretion and professionalism in handling sensitive, confidential information. + Ability to manage multiple priorities under tight deadlines with strong attention to detail and accuracy. **Preferred Qualifications** + 10 years of executive assistant experience supporting senior commercial or C-suite executives. + Experience in Sales, Marketing, or Managed Care environments, preferably within the healthcare or life sciences industry. + Familiarity with CRM tools, analytics platforms, and marketing systems a plus. **Physical Demands** + May be required to lift office supplies weighing up to 25 pounds. + Ability to sit for extended periods and perform repetitive motion (typing, data entry). + Some crouching, bending, and standing may be required. + Majority of work performed in an office or hybrid environment. **Other** + Willingness to work extended hours, evenings, weekends, and holidays as business needs require. + Travel required, including occasional travel accompanying the Chief Commercial Officer for major client, conference, or leadership events. **Conditions of Employment:** Individual must successfully complete pre-employment process, which includes criminal background check, drug screening, credit check ( applicable for certain positions) and reference verification. This reflects management's assignment of essential functions. Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time. Caris Life Sciences is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, gender, gender identity, sexual orientation, age, status as a protected veteran, among other things, or status as a qualified individual with disability. Caris Life Sciences is a leading innovator in molecular science and artificial intelligence focused on fulfilling the promise of precision medicine through quality and innovation. Caris is committed to quality and excellence at our state-of-the-art laboratories. Learn more about our tissue lab and the advanced technologies that are helping improve the lives of cancer patients.

At Caris, we understand that cancer is an ugly word-a word no one wants to hear, but one that connects us all. That's why we're not just transforming cancer care-we're changing lives. We introduced precision medicine to the world and built an industry around the idea that every patient deserves answers as unique as their DNA. Backed by cutting-edge molecular science and AI, we ask ourselves every day: “What would I do if this patient were my mom?” That question drives everything we do. But our mission doesn't stop with cancer. We're pushing the frontiers of medicine and leading a revolution in healthcare-driven by innovation, compassion, and purpose. Join us in our mission to improve the human condition across multiple diseases. If you're passionate about meaningful work and want to be part of something bigger than yourself, Caris is where your impact begins. Position Summary This position provides high-level, professional administrative support to Executive, SVP and VP level leadership in the commercial organization. The Executive Assistant will serve as a strategic partner and trusted liaison, ensuring the smooth execution of daily operations, complex scheduling, travel coordination, and confidential communications. This role requires exceptional organizational skills, professionalism, and discretion while representing the Commercial Office in interactions with internal and external stakeholders. The position also includes support for executive travel, client and leadership meetings, and the preparation of presentations and communications critical to Caris' commercial success. Job Responsibilities Provide comprehensive administrative support to the Chief Commercial Officer, managing a highly dynamic and confidential schedule across multiple business units and time zones. Coordinate and prepare executive meetings, including internal leadership sessions, client engagements, and cross-functional commercial reviews. Partner with Commercial leadership to create and edit meeting content, including PowerPoint presentations, briefing materials, and executive summaries for Sales, Marketing, Managed Care, and Billing initiatives. Attend/Travel to select internal and external meetings to capture detailed notes, track key action items, and ensure timely follow-up. Manage domestic and international travel arrangements for the CCO and accompanying team members, including flights, accommodations, and ground transportation; travel with the executive as needed to ensure seamless meeting execution and onsite coordination. Prepare, submit, and track expense reports and invoices; reconcile and monitor budgets related to Commercial travel and events. Coordinate the planning and logistics for Commercial team meetings, conferences, and client events, both on-site and off-site. Screen and prioritize incoming communications; draft and edit correspondence and other materials with accuracy, clarity, and adherence to Caris brand standards. Establish and maintain organized filing systems and ensure proper documentation of sensitive and confidential materials. Support cross-functional collaboration between Commercial leadership and other departments including Operations, Finance, Medical Affairs, and Corporate Communications. Assist with special projects, departmental initiatives, and executive communications as directed by the CCO. Provide back-up support to other senior executive assistants as needed. Required Qualifications High school diploma or equivalent required; bachelor's degree preferred. Minimum of 3 years of high-level executive support experience, with experience supporting a C-suite or VP-level executive. Demonstrated experience supporting commercial, sales, or marketing leadership in a corporate or life sciences environment. Highly proficient in Microsoft Office Suite (Outlook, PowerPoint, Word, Excel) and Adobe Acrobat; capable of creating polished and visually consistent presentation materials. Strong written and verbal communication skills, with proven ability to compose professional correspondence and executive communications. Demonstrated discretion and professionalism in handling sensitive, confidential information. Ability to manage multiple priorities under tight deadlines with strong attention to detail and accuracy. Preferred Qualifications 10 years of executive assistant experience supporting senior commercial or C-suite executives. Experience in Sales, Marketing, or Managed Care environments, preferably within the healthcare or life sciences industry. Familiarity with CRM tools, analytics platforms, and marketing systems a plus. Physical Demands May be required to lift office supplies weighing up to 25 pounds. Ability to sit for extended periods and perform repetitive motion (typing, data entry). Some crouching, bending, and standing may be required. Majority of work performed in an office or hybrid environment. Other Willingness to work extended hours, evenings, weekends, and holidays as business needs require. Travel required, including occasional travel accompanying the Chief Commercial Officer for major client, conference, or leadership events. Conditions of Employment: Individual must successfully complete pre-employment process, which includes criminal background check, drug screening, credit check ( applicable for certain positions) and reference verification. This reflects management's assignment of essential functions. Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time. Caris Life Sciences is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, gender, gender identity, sexual orientation, age, status as a protected veteran, among other things, or status as a qualified individual with disability.

At Caris, we understand that cancer is an ugly word-a word no one wants to hear, but one that connects us all. That's why we're not just transforming cancer care-we're changing lives. We introduced precision medicine to the world and built an industry around the idea that every patient deserves answers as unique as their DNA. Backed by cutting-edge molecular science and AI, we ask ourselves every day: “What would I do if this patient were my mom?” That question drives everything we do. But our mission doesn't stop with cancer. We're pushing the frontiers of medicine and leading a revolution in healthcare-driven by innovation, compassion, and purpose. Join us in our mission to improve the human condition across multiple diseases. If you're passionate about meaningful work and want to be part of something bigger than yourself, Caris is where your impact begins. Position Summary This position provides high-level, professional administrative support to Executive, SVP and VP level leadership in the commercial organization. The Executive Assistant will serve as a strategic partner and trusted liaison, ensuring the smooth execution of daily operations, complex scheduling, travel coordination, and confidential communications. This role requires exceptional organizational skills, professionalism, and discretion while representing the Commercial Office in interactions with internal and external stakeholders. The position also includes support for executive travel, client and leadership meetings, and the preparation of presentations and communications critical to Caris' commercial success. Job Responsibilities Provide comprehensive administrative support to the Chief Commercial Officer, managing a highly dynamic and confidential schedule across multiple business units and time zones. Coordinate and prepare executive meetings, including internal leadership sessions, client engagements, and cross-functional commercial reviews. Partner with Commercial leadership to create and edit meeting content, including PowerPoint presentations, briefing materials, and executive summaries for Sales, Marketing, Managed Care, and Billing initiatives. Attend/Travel to select internal and external meetings to capture detailed notes, track key action items, and ensure timely follow-up. Manage domestic and international travel arrangements for the CCO and accompanying team members, including flights, accommodations, and ground transportation; travel with the executive as needed to ensure seamless meeting execution and onsite coordination. Prepare, submit, and track expense reports and invoices; reconcile and monitor budgets related to Commercial travel and events. Coordinate the planning and logistics for Commercial team meetings, conferences, and client events, both on-site and off-site. Screen and prioritize incoming communications; draft and edit correspondence and other materials with accuracy, clarity, and adherence to Caris brand standards. Establish and maintain organized filing systems and ensure proper documentation of sensitive and confidential materials. Support cross-functional collaboration between Commercial leadership and other departments including Operations, Finance, Medical Affairs, and Corporate Communications. Assist with special projects, departmental initiatives, and executive communications as directed by the CCO. Provide back-up support to other senior executive assistants as needed. Required Qualifications High school diploma or equivalent required; bachelor's degree preferred. Minimum of 3 years of high-level executive support experience, with experience supporting a C-suite or VP-level executive. Demonstrated experience supporting commercial, sales, or marketing leadership in a corporate or life sciences environment. Highly proficient in Microsoft Office Suite (Outlook, PowerPoint, Word, Excel) and Adobe Acrobat; capable of creating polished and visually consistent presentation materials. Strong written and verbal communication skills, with proven ability to compose professional correspondence and executive communications. Demonstrated discretion and professionalism in handling sensitive, confidential information. Ability to manage multiple priorities under tight deadlines with strong attention to detail and accuracy. Preferred Qualifications 10 years of executive assistant experience supporting senior commercial or C-suite executives. Experience in Sales, Marketing, or Managed Care environments, preferably within the healthcare or life sciences industry. Familiarity with CRM tools, analytics platforms, and marketing systems a plus. Physical Demands May be required to lift office supplies weighing up to 25 pounds. Ability to sit for extended periods and perform repetitive motion (typing, data entry). Some crouching, bending, and standing may be required. Majority of work performed in an office or hybrid environment. Other Willingness to work extended hours, evenings, weekends, and holidays as business needs require. Travel required, including occasional travel accompanying the Chief Commercial Officer for major client, conference, or leadership events. Conditions of Employment: Individual must successfully complete pre-employment process, which includes criminal background check, drug screening, credit check ( applicable for certain positions) and reference verification. This reflects management's assignment of essential functions. Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time. Caris Life Sciences is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, gender, gender identity, sexual orientation, age, status as a protected veteran, among other things, or status as a qualified individual with disability.

Performs skilled and confidential administrative and secretarial services for the Executive Director, Board of Directors, other Directors, and administrative staff. ESSENTIAL FUNCTIONS: This information is intended to be descriptive of the key responsibilities of the position. The following examples do not identify all duties performed by any single incumbent. Provides administrative support to the Executive Director - including all correspondence, routing information, keeping files, answering voice mail, opening & sorting mail, and maintaining Executive Director's phone contacts. Provides administrative support to the Board of Directors- including scheduling meetings, preparing agenda packets, typing minutes, and maintaining all files/records. Coordinates food and beverage needs for meetings. Provides administrative support to other agency directors and managers, as needed. Responsible for coordination of all staff travel arrangements, including registrations, hotel & airline reservations, check requests to business office and dissemination of information to attendees of professional training and other conferences. Responsible for preparation of the monthly administrative calendar and for keeping Executive Director's calendar. Maintains agency contract files in accordance with agency standards. Opens and distributes all incoming mail on a day-to-day basis - agency wide Assists with processing all outgoing mail agency wide. Provides secondary relief to Receptionist, as requested. Maintains agency mailing list database. Maintains agency administrative files. Knowledge of agency policies, regulations, procedures, both programmatic and administrative. Maintains a high level of confidentiality for matters pertaining to all discussions and aspects related to the agency and personnel. Coordinates with Executive Director regarding all issues with Agency Events, including updating mailing list, working with Executive Director on location of event, preparing and mailing all correspondence, communication with caterer regarding menu selection, including all other issues regarding event. Attendance at all Board meetings which may be an after-hours requirement. Ensure all board members attend required JWB trainings. Provide all Board Meeting summaries to accounting for auditing purposes. Responsible for bi-weekly management meeting, scheduling, and meeting summary. Responsible for renewing all agency community partner licensures and immediately reports any agency changes to those partners. Addresses agency “.info” emails and/or communicates need to appropriate department/program for resolution. Prints out and distributes all informational agency brochures. Works with media department assure all department business cards are ordered and distributed. Other duties and specific projects as assigned. Required Skills/Abilities : Ability to use Internet for research for Executive Director's needs. Proficient in Microsoft Office and agency software, ex. AVATAR, postage system etc. Education and Experience: Preferred: Associate of Arts degree in Business or related field and four years of responsible administrative experience in a healthcare setting. Minimum: A high school diploma with business courses emphasized. Two years of clerical experience, Ability to use computer and all Microsoft Office applications, and type 55 wpm. Physical Requirements: Must be able to lift up to 15 pounds at a time. Must be able to sit, twist, bend and stand for long periods. Must be able to transport self from building to building and differing locations. Must be able to communicate orally and in writing. Special Working Conditions: Exposure to public and outside business officials/professionals, some client contacts, and at times treatment program conditions, occasional late hours or weekend events.

Performs skilled and confidential administrative and secretarial services for the Executive Director, Board of Directors, other Directors, and administrative staff. ESSENTIAL FUNCTIONS: This information is intended to be descriptive of the key responsibilities of the position. The following examples do not identify all duties performed by any single incumbent. Provides administrative support to the Executive Director - including all correspondence, routing information, keeping files, answering voice mail, opening & sorting mail, and maintaining Executive Director's phone contacts. Provides administrative support to the Board of Directors- including scheduling meetings, preparing agenda packets, typing minutes, and maintaining all files/records. Coordinates food and beverage needs for meetings. Provides administrative support to other agency directors and managers, as needed. Responsible for coordination of all staff travel arrangements, including registrations, hotel & airline reservations, check requests to business office and dissemination of information to attendees of professional training and other conferences. Responsible for preparation of the monthly administrative calendar and for keeping Executive Director's calendar. Maintains agency contract files in accordance with agency standards. Opens and distributes all incoming mail on a day-to-day basis - agency wide Assists with processing all outgoing mail agency wide. Provides secondary relief to Receptionist, as requested. Maintains agency mailing list database. Maintains agency administrative files. Knowledge of agency policies, regulations, procedures, both programmatic and administrative. Maintains a high level of confidentiality for matters pertaining to all discussions and aspects related to the agency and personnel. Coordinates with Executive Director regarding all issues with Agency Events, including updating mailing list, working with Executive Director on location of event, preparing and mailing all correspondence, communication with caterer regarding menu selection, including all other issues regarding event. Attendance at all Board meetings which may be an after-hours requirement. Ensure all board members attend required JWB trainings. Provide all Board Meeting summaries to accounting for auditing purposes. Responsible for bi-weekly management meeting, scheduling, and meeting summary. Responsible for renewing all agency community partner licensures and immediately reports any agency changes to those partners. Addresses agency “.info” emails and/or communicates need to appropriate department/program for resolution. Prints out and distributes all informational agency brochures. Works with media department assure all department business cards are ordered and distributed. Other duties and specific projects as assigned. Required Skills/Abilities: Ability to use Internet for research for Executive Director's needs. Proficient in Microsoft Office and agency software, ex. AVATAR, postage system etc. Education and Experience: Preferred: Associate of Arts degree in Business or related field and four years of responsible administrative experience in a healthcare setting. Minimum: A high school diploma with business courses emphasized. Two years of clerical experience, Ability to use computer and all Microsoft Office applications, and type 55 wpm. Physical Requirements: Must be able to lift up to 15 pounds at a time. Must be able to sit, twist, bend and stand for long periods. Must be able to transport self from building to building and differing locations. Must be able to communicate orally and in writing. Special Working Conditions: Exposure to public and outside business officials/professionals, some client contacts, and at times treatment program conditions, occasional late hours or weekend events. Primarily daytime business hours, Monday - Friday. 40 hours per week.

Job Description Performs skilled and confidential administrative and secretarial services for the Executive Director, Board of Directors, other Directors, and administrative staff. ESSENTIAL FUNCTIONS: This information is intended to be descriptive of the key responsibilities of the position. The following examples do not identify all duties performed by any single incumbent. Provides administrative support to the Executive Director - including all correspondence, routing information, keeping files, answering voice mail, opening & sorting mail, and maintaining Executive Director's phone contacts. Provides administrative support to the Board of Directors- including scheduling meetings, preparing agenda packets, typing minutes, and maintaining all files/records. Coordinates food and beverage needs for meetings. Provides administrative support to other agency directors and managers, as needed. Responsible for coordination of all staff travel arrangements, including registrations, hotel & airline reservations, check requests to business office and dissemination of information to attendees of professional training and other conferences. Responsible for preparation of the monthly administrative calendar and for keeping Executive Director's calendar. Maintains agency contract files in accordance with agency standards. Opens and distributes all incoming mail on a day-to-day basis - agency wide Assists with processing all outgoing mail agency wide. Provides secondary relief to Receptionist, as requested. Maintains agency mailing list database. Maintains agency administrative files. Knowledge of agency policies, regulations, procedures, both programmatic and administrative. Maintains a high level of confidentiality for matters pertaining to all discussions and aspects related to the agency and personnel. Coordinates with Executive Director regarding all issues with Agency Events, including updating mailing list, working with Executive Director on location of event, preparing and mailing all correspondence, communication with caterer regarding menu selection, including all other issues regarding event. Attendance at all Board meetings which may be an after-hours requirement. Ensure all board members attend required JWB trainings. Provide all Board Meeting summaries to accounting for auditing purposes. Responsible for bi-weekly management meeting, scheduling, and meeting summary. Responsible for renewing all agency community partner licensures and immediately reports any agency changes to those partners. Addresses agency “.info” emails and/or communicates need to appropriate department/program for resolution. Prints out and distributes all informational agency brochures. Works with media department assure all department business cards are ordered and distributed. Other duties and specific projects as assigned. Required Skills/Abilities: Ability to use Internet for research for Executive Director's needs. Proficient in Microsoft Office and agency software, ex. AVATAR, postage system etc. Education and Experience: Preferred: Associate of Arts degree in Business or related field and four years of responsible administrative experience in a healthcare setting. Minimum: A high school diploma with business courses emphasized. Two years of clerical experience, Ability to use computer and all Microsoft Office applications, and type 55 wpm. Physical Requirements: Must be able to lift up to 15 pounds at a time. Must be able to sit, twist, bend and stand for long periods. Must be able to transport self from building to building and differing locations. Must be able to communicate orally and in writing. Special Working Conditions: Exposure to public and outside business officials/professionals, some client contacts, and at times treatment program conditions, occasional late hours or weekend events. Must pass a level II Background Screening ******************************** Primarily daytime business hours, Monday - Friday. 40 hours per week.

Under the direction of the appointing authority, this role provides high-level administrative support to multiple Directors of Nursing and Executive Directors across diverse service lines at Valleywise Health. The position plays a key role in keeping operations running smoothly by managing correspondence, supporting board activities, coordinating executive and secretarial functions, and handling a variety of office-related responsibilities. The ideal candidate is proactive, highly organized, and able to take initiative to ensure priorities are met, workflows stay efficient, and assignments are completed accurately and on time. # Hourly Pay Range: $22.19 - $32.73 # Qualifications Education: Requires a high school diploma#or#GED. Prefer an associate degree in business administration#or#a related field#or#an equivalent combination of training and progressively responsible. Experience: Must have a minimum of five (5) years of progressively responsible administrative/clerical/office-related experience that demonstrates an understanding of the required knowledge, skills, and abilities. Prefer experience in the healthcare industry. Knowledge, Skills, and Abilities: Must possess good interpersonal and communication skills both verbally and in writing, including knowledge of basic grammar, spelling, and punctuation. Requires the ability to read, write, and speak effectively in English. Requires excellent organizational skills, the ability to work with professionals, and maintain confidentiality standards. Must be able to handle multiple tasks simultaneously. Must have strong typing skills, preferably with the ability to type a minimum of 60 wpm. Must have proficiency in Outlook, Excel, Word, PowerPoint, and the Internet. Additional training on various computer software applications is strongly preferred. Requires the ability to handle sensitive material concerning the organization and the executive#s role within the organization. Requires the ability to read, write, and speak effectively in English. Creativity, initiative, independent thinking, and problem-solving skills are strongly preferred. Under the direction of the appointing authority, this role provides high-level administrative support to multiple Directors of Nursing and Executive Directors across diverse service lines at Valleywise Health. The position plays a key role in keeping operations running smoothly by managing correspondence, supporting board activities, coordinating executive and secretarial functions, and handling a variety of office-related responsibilities. The ideal candidate is proactive, highly organized, and able to take initiative to ensure priorities are met, workflows stay efficient, and assignments are completed accurately and on time. Hourly Pay Range: $22.19 - $32.73 Qualifications Education: * Requires a high school diploma or GED. * Prefer an associate degree in business administration or a related field or an equivalent combination of training and progressively responsible. Experience: * Must have a minimum of five (5) years of progressively responsible administrative/clerical/office-related experience that demonstrates an understanding of the required knowledge, skills, and abilities. * Prefer experience in the healthcare industry. Knowledge, Skills, and Abilities: * Must possess good interpersonal and communication skills both verbally and in writing, including knowledge of basic grammar, spelling, and punctuation. * Requires the ability to read, write, and speak effectively in English. * Requires excellent organizational skills, the ability to work with professionals, and maintain confidentiality standards. * Must be able to handle multiple tasks simultaneously. * Must have strong typing skills, preferably with the ability to type a minimum of 60 wpm. * Must have proficiency in Outlook, Excel, Word, PowerPoint, and the Internet. * Additional training on various computer software applications is strongly preferred. * Requires the ability to handle sensitive material concerning the organization and the executive's role within the organization. * Requires the ability to read, write, and speak effectively in English. * Creativity, initiative, independent thinking, and problem-solving skills are strongly preferred.