How to hire a tax collection coordinator

How to hire a tax collection coordinator, step by step

Here's a step-by-step tax collection coordinator hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write a tax collection coordinator job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new tax collection coordinator
• Step 8: Go through the hiring process checklist

Post a tax collection coordinator job for free, promote it for a fee

Post free

1. Identify your hiring needs

   The tax collection coordinator hiring process starts by determining what type of worker you actually need. Certain roles might require a full-time employee, whereas part-time workers or contractors can do others.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   Hiring the perfect tax collection coordinator also involves considering the ideal background you'd like them to have. Depending on what industry or field they have experience in, they'll bring different skills to the job. It's also important to consider what levels of seniority and education the job requires and what kind of salary such a candidate would likely demand.

   This list shows salaries for various types of tax collection coordinators.

   Type of Tax Collection Coordinator	Description	Hourly rate
   Tax Collection Coordinator		$14-31
   Tax Internship	A tax intern is responsible for supporting the finance and accounting department on preparing tax documents, including analyzing financial statements and performing account reconciliations, under the supervision of a tenured tax preparer. Tax interns observe tax processes, shadowing the staff on daily operations, and utilizing their classroom knowledge to practical applications by recommending strategic procedures to handle tax filings efficiently and accurately... Show more	$14-34
   Tax Preparer	A tax preparer is responsible for preparing and processing the tax obligations of an organization. Tax preparers' duties include calculating tax returns, reviewing financial statements and make adjustments as needed, analyzing deductible expenses and credits, and adhering to the tax regulations and legislation procedures at all times... Show more	$14-40

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Income Tax
   • Tax Payments
   • Sales Tax
   • Tax Audits
   • Tax Filings
   • Data Entry
   • Due Dates
   • Tax Compliance
   • Real Estate
   • Expense Reports
   • Property Tax Returns
   • Client Service
   • Travel Arrangements
   • Journal Entries

   Check all skills

   Responsibilities:

   • Manage and coordinate the workload of the release team members and are responsible for organizing and hosting all production release windows.
   • Correspond with IRS for problem solving and notification resolution.
   • Communicate with the IRS regarding out-of-balance tax deposit and filing information.
   • Help Medicaid eligible members to secure both physical and behavioral services in the community by reviewing and preparing prior authorization requests.
   • Experience in PeopleSoft, ADP and Kronos.
   • Research LLC filing requirements resulting in improve compliance processes.

3. Make a budget

   Including a salary range in your tax collection coordinator job description is a great way to entice the best and brightest candidates. A tax collection coordinator salary can vary based on several factors:

   • Location. For example, tax collection coordinators' average salary in kentucky is 54% less than in rhode island.
   • Seniority. Entry-level tax collection coordinators earn 52% less than senior-level tax collection coordinators.
   • Certifications. A tax collection coordinator with a few certifications under their belt will likely demand a higher salary.
   • Company. Working for a prestigious company or an exciting start-up can make a huge difference in a tax collection coordinator's salary.

   Average tax collection coordinator salary

   $45,411yearly

   $21.83 hourly rate

   ---

   Entry-level tax collection coordinator salary

   $31,000 yearly salary

   Updated December 17, 2025

4. Writing a tax collection coordinator job description

   A good tax collection coordinator job description should include a few things:

   • Summary of the role
   • List of responsibilities
   • Required skills and experience

   Including a salary range and the first name of the hiring manager is also appreciated by candidates. Here's an example of a tax collection coordinator job description:

   Tax collection coordinator job description example

   If you are searching for a full-time, permanent work-at-home career, we've got an opportunity for you to join our fast-growing team! H-1B Visa Sponsorship Not Available, W2 only.
   
   Awarded as one of the fastest-growing companies in central Pennsylvania; Clark Associates, Inc. is looking for proactive, detail-oriented candidates to join our growing tax team in a Tax Exemption Coordinator position within our Business Services - Tax department. This role focuses on attention to detail and accuracy and is a key part of ensuring Clark Associates and our divisions are providing quality assistance to customers while processing their tax exemption documents in compliance with state sales tax laws.
   Starting Hourly Rate: $19.00/hour
   
   As a Tax Exemption Coordinator, you will:
   
   * Review and approve all incoming exemption certificates, ensuring they are complete, correct, and appropriate
   * Manage customer requests related to taxability of certain items
   * Manage and maintain the exemption certificate website/software
   * Ensure all exemption certificates are cataloged and easily retrievable
   * Perform periodic reviews of exemption certificates and collection/approval processes
   * Assist with retrieving and managing exemption certificates for sales tax audits
   * Assist with internal requests related to our company's resale exemption certificates
   * Continue education related to changes in exemption certificate law
   * Evaluate current processes and collaborate with the team to find innovative solutions to improve efficiency
   
   We are looking for motivated candidates who:
   
   * Are able to work accurately at a fast pace
   * Provide excellent communication
   * Have a strong work ethic
   * Can work well independently or as part of a cohesive team
   * Are able to work at a computer for extended periods of time
   * Have proficient typing skills
   
   No prior sales tax exemption knowledge is required.
   
   We offer competitive compensation and a comprehensive benefits package including medical/dental insurance, wellness programs, gym membership reimbursement, and a 401k with company match. If you're ready for a challenge and have the ambition to succeed in a fast-paced, growing industry, we'd love to discuss this position with you!

   Copy this example

   

5. Post your job

   To find tax collection coordinators for your business, try out a few different recruiting strategies:

   • Consider internal talent. One of the most important talent pools for any company is its current employees.
   • Ask for referrals. Reach out to friends, family members, and your current work to ask if they know any tax collection coordinators they would recommend.
   • Recruit at local colleges. Attend job fairs at local colleges to recruit entry-level tax collection coordinators with the right educational background.
   • Social media platforms. LinkedIn, Facebook, and Twitter have more than 3.5 billion users, and they're a great place for company branding and reaching potential job candidates.

   To find tax collection coordinator candidates, you can consider the following options:

   • Post your job opening on Zippia or other job search websites.
   • Use niche websites that focus on engineering and technology jobs, such as efinancialcareers, financialjobsweb.com, careerbank, financial job bank.
   • Post your job on free job posting websites.

6. Interview candidates

   Your first interview with tax collection coordinator candidates should focus on their interest in the role and background experience. As the hiring process goes on, you can learn more about how they'd fit into the company culture in later rounds of interviews.

   Remember to include a few questions that allow candidates to expand on their strengths in their own words. Asking about their unique skills might reveal things you'd miss otherwise. At this point, good candidates can move on to the technical interview.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new tax collection coordinator

   Once you have selected a candidate for the tax collection coordinator position, it is time to create an offer letter. In addition to salary, the offer letter should include details about benefits and perks that are available to the employee. Ensuring your offer is competitive is vital, as qualified candidates may be considering other job opportunities. The candidate may wish to negotiate the terms of the offer, and it is important to be open to discussion and reach a mutually beneficial agreement. After the offer has been accepted, it is a good idea to formalize the agreement with a contract.

   It's also important to follow up with applicants who do not get the job with an email letting them know that the position is filled.

   After that, you can create an onboarding schedule for a new tax collection coordinator. Human Resources and the hiring manager should complete Employee Action Forms. Human Resources should also ensure that onboarding paperwork is completed, including I-9s, benefits enrollment, federal and state tax forms, etc., and that new employee files are created.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

   Sign up to download full list

   Sign up

How much does it cost to hire a tax collection coordinator?