Tax collector job description

The City of Dover is seeking an individual to perform a variety of complex accounting and clerical duties including the computation, posting and balancing of large volumes of accounting data and preparing statements, bills and notices. To Perform regular duties independently and on own initiative. Requires the exercise of judgement and discretion based on considerable substantive knowledge of office operations, City ordinances and state law. Assists the City Clerk/Tax Collector in carrying out the duties and functions of the City Clerk/Tax Collection Division. Responsible for the supervision and operation of the City Clerk/Tax Collection Division, as delegated by the City Clerk/Tax Collector in their absence. Serves as backup to Deputy City Clerk in their absence.

This is a full-time, 40 hour per week position working Monday through Friday from 8:30 am to 4:30 pm. $21.84 to $31.67 per hour. Position is open until filled.

DUTIES AND RESPONSIBILITIES (Except as specifically noted, the following functions are considered essential to this position. The listed examples may not include all duties found in this class):

Performs accounting, posting and balancing of accounting data associated with the collection of taxes and registration fees. Responsible for accuracy of computations and balancing of data.

Prepares lists of unpaid bills such as, real estate taxes, yield taxes, excavation taxes, land use change taxes and computer accrued interest. Sends out notices on bills and assists in the tax lien and tax deeding notification and recording process. Provide monthly redemption report to County Registry of Deeds.

Prepares accounting reports for the office, including amount of unpaid taxes, collections and activity reports for office. Assists City Clerk/Tax Collector to address unresolved reconciling items for monthly Accounts Receivable and General Ledger transactions reconciliation for tax billings, utility billings, related payments, abatements, and adjustments.

Accepts payments at the collection counter of the division. Collects current and unredeemed property taxes. Process daily City wide bank deposit, to include city department cash receipts. Assures accuracy of receipts.

Issues motor vehicle permits and titles, creates and issues Motor Vehicle Renewal notices. Process E-registrations for Motor Vehicle registrations and dog licenses. Calculates and provides City Treasurer with daily State NH DMV transfer for motor vehicle fees.

Order motor vehicle supplies and maintains inventory for decals and license plates and prepare for yearly audit from the State DMV.

Maintains petty cash drawers in the office and assist the Account Clerks in balancing their daily work.

Assists in the administration of the Office of City Clerk / Tax Collector by assigning and reviewing work when required and assumes office supervision, as delegated, by the City Clerk / Tax Collector when absent. May train subordinate employees in all areas of responsibility.

Obtains tax file from Accounting office for property tax billing and send files to respective tax services. Post payments received from tax service companies.

Process and post abatements received from Tax Assessment Office for tax billings. Process and post abatements received from Utility Billing office for water/sewer bills. Process and post adjustments for interest or overpayment refunds. Process and post adjustments to city departmental billings.
Post daily lockbox file from banking institution for property tax and water/sewer payments.

Answers inquiries from the public concerning taxes, interest due and motor vehicle registrations. Checks records for banks, realtors, lawyers and title companies.

Familiar with and executes safe work procedures associated with assigned work.

Performs other related duties as assigned and required.

Requirements

KNOWLEDGE, SKILL AND ABILITY REQUIREMENTS: Considerable knowledge of modern office practices and procedures; thorough knowledge of bookkeeping practices and procedures; good knowledge of principles and practices of governmental accounting; good knowledge of federal and state laws and City ordinances relating to local taxation; knowledge of state motor vehicle registration laws and procedures; operational knowledge of computer hardware and software; demonstrated skills in accuracy and meeting deadlines; ability to establish a working knowledge of statutes, rules, regulations, policies and procedures. Attend to many items simultaneously and/or in sequence. Ability to maintain effective working relationships with department heads, employees, and the public and deal with service problems courteously and tactfully.

EDUCATION/LICENSURE/CERTIFICATION REQUIREMENTS: Bachelor's degree in Accounting or Business Administration; or a high school diploma plus two years business or accounting courses and three years office work; or at least five years of progressively responsible work in accounting or bookkeeping OR any equivalent combination of education and experience which demonstrates possession of required knowledge, skills and abilities. Valid motor vehicle operator license.

Benefits

Benefit offerings associated with full-time employment.