Accounting Assistant jobs at Tdk

Immediate need for a talented Admin Assistant. This is a 04 Months Contract opportunity with long-term potential and is located in Syracuse, NY (Onsite). Please review the job description below and contact me ASAP if you are interested. Job ID:25-94989 Pay Range: $36 - $36.95/hour. Employee benefits include, but are not limited to, health insurance (medical, dental, vision), 401(k) plan, and paid sick leave (depending on work location). Key Responsibilities: Serves as primary administrative contact for Executives, working across all lines of business and with external agencies to answer questions and resolve administration-related issues. Provides support for daily Executive operations including meeting arrangements, travel and expenses. Coordinates overall office functioning through inventory checks, space scheduling, event planning, event execution and paperwork processing. Acts as a liaison between Executives and internal departments, ensuring effective communication and cohesion. Maintains Executive calendars, contact lists and provides ad-hoc support as needed. Key Requirements and Technology Experience: Must have skills: - Executive Support, Calendar Management, Travel & Expense Coordination High School Preferred No Experience Required; 2 Years Preferred Physical Requirements: Sedentary Work Our client is a leading Insurance Industry and we are currently interviewing to fill this and other similar contract positions. If you are interested in this position, please apply online for immediate consideration. Pyramid Consulting, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. By applying to our jobs you agree to receive calls, AI-generated calls, text messages, or emails from Pyramid Consulting, Inc. and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy here.

Immediate need for a talented Administrative Assistant IV. This is a 06 months contract opportunity with long-term potential and is located in Owings Mills ,MD(Hybrid). Please review the job description below and contact me ASAP if you are interested. Job ID:25-94478 Pay Range: $30 - $32/hour. Employee benefits include, but are not limited to, health insurance (medical, dental, vision), 401(k) plan, and paid sick leave (depending on work location). Key Responsibilities: Provide support to assigned executives during peak periods, absences, or transitional phases, supporting complex calendar and meeting management, document preparation, communications, and planning. Support shared mailbox and intake workflows by triaging requests, gathering key details, and ensuring completion timely. Review and analyze mail and incoming memos, drafting, editing, and formatting documents, letters, emails, presentations, and reports to determine their significance and plan distribution. Book travel, manage itineraries, process expense reimbursements, and understand corporate policies related to T&E. Provides support on ad hoc assignments and specialized administrative projects. Key Requirements and Technology Experience: Key Skills; Calendar Management Traveling management Expense Concur MS Office Excel Excellent verbal, written, and interpersonal communication skills, exceptional customer service, organizational, and time management skills. Strong ability in anticipating needs, taking initiative while building trust with executives, team members, and business partners, while upholding service standards for operational excellence. Strong analytical, critical thinking, problem-solving skills, high attention to detail, and quality control with ability to identify errors, inconsistencies, and gaps in complex or messy data. High proficiency with Microsoft 365 (Outlook, Word, Excel, PowerPoint, SharePoint), MS Apps (Planner, Forms, Power Automate, & Power BI), and Team, Zoom, & Adobe. High school diploma or GED required. 5 years of experience supporting C-Suite executives required. Experience managing projects, developing workflows, reporting, or digital administrative tools, highly desired. Our client is a leading Investment Industry, and we are currently interviewing to fill this and other similar contract positions. If you are interested in this position, please apply online for immediate consideration. Pyramid Consulting, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, colour, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. By applying to our jobs you agree to receive calls, AI-generated calls, text messages, or emails from Pyramid Consulting, Inc. and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy here.

Duration of Assignment: 2 months with a chance to extend based on LOA return Work hours: 9:00 am - 5:30 pm / 40 hours per week Dress code: Business Casual Parking: Metered Parking on Norwalk or can purchase monthly pass, approximately 118.00 per month - to be paid at contingent's expense The incumbent will: Serve as internal resource for our faculty, administrators and technical laboratory personnel to support daily clinical operations. Perform administrative duties associated with receiving, accessioning and triaging patient specimens, blocks and slides. Prepare and maintain departmental documents and ensure proper distribution of related patient materials, including scanning documents into the EMR. Type and proof correspondence, memoranda, reports, proposals, technical papers, manuscripts and other documents for supervisor or department staff as requested. Respond to inquiries and requests for information requiring knowledge of departmental and client policies and procedures. Coordinate with key vendors for services and assist in the maintenance and use of office equipment. Oversee office operations and assist in purchases to maintain supplies and inventory. Research and gather data for departmental reports. Note to Suppliers: Candidates that have worked in a clinic in a non-clinical/administrative role supporting Pathology or Dermatology is a plus! Must have good typing skills - 40 wpm+ This office supports heavy phone volume. Candidate must present professionalism and have excellent customer service skills including clear communication skills. This Department needs a candidate that can be trained quickly and jump in to support the volume. There is some transcription involved in this role but it is not listening to dictation, it requires transferring data from one form to another.

Job Description: Administrative Services Assistant Work Type: Onsite/Hybrid (Onsite interview required) We are seeking a detail-oriented and highly organized Administrative Services Assistant with strong policy-writing skills and experience in government or public-sector environments. The ideal candidate will have a solid understanding of merit system principles, civil service rules, and HR policies, along with hands-on experience developing Standard Operating Procedures (SOPs), conducting research, and supporting labor and employee relations activities. Key Responsibilities Draft, review, and maintain policies, procedures, and SOPs for administrative and HR functions. Conduct research on state, federal, and departmental regulations to ensure HR compliance. Support HR teams in the application of merit system and civil service rules. Assist with interpretation and implementation of personal HR policies and departmental guidelines. Provide administrative support for Labor Relations and Employee Relations activities. Ensure compliance with ADA, FMLA, and other applicable state and federal requirements. Prepare, edit, and format documents in Microsoft Word and maintain content in SharePoint. Coordinate and update internal policies to meet state and federal HR law requirements. Assist with audits, documentation, and process improvements. Perform general administrative duties as needed. Required Skills & Qualifications 3-5+ years of administrative support experience, preferably in a government or public-sector setting. Strong experience in policy writing, procedure development, and SOP documentation. Solid understanding of merit systems, civil service rules, and HR operational frameworks. Knowledge of ADA, FMLA, and related state and federal employment laws. Experience supporting Labor Relations and Employee Relations functions (preferred). Strong research and regulatory interpretation skills. Proficiency in Microsoft Word and working knowledge of SharePoint. Excellent written and verbal communication skills with high attention to detail. Ability to work onsite/hybrid in Martinez, CA. Additional Information Onsite interview required. Candidates with prior experience in county, state, or federal government agencies are strongly encouraged to apply.

Essential Duties & Responsibilities Accounts Payable Support (Light AP) • Enter and code invoices into the accounting system • Scan, organize, and upload invoice documentation • Verify approvals and match invoices to purchase orders (when applicable) • Assist with vendor file maintenance and updates • Support weekly check run preparation Accounting Support • Maintain and organize digital and physical accounting files • Assist with basic reconciliations and data entry • Update logs, spreadsheets, and financial trackers • Prepare packets, reports, and documents for management • Assist with month-end prep (gathering documents, organizing files, etc.) • Process incoming mail and route accounting-related items appropriately Administrative Support (Accounting-Focused) • Answer phones and route calls related to vendor inquiries or accounting needs • Manage scanning, filing, and documentation for Accounts Payable and Accounts Receivable • Assist with document formatting and PDF preparation • Maintain supply inventory related to accounting workflows • Support special accounting projects as assigned Compliance & Recordkeeping • Ensure all documentation is filed according to company policy • Maintain confidentiality of financial and vendor information • Assist with audit prep and internal document reviews Qualifications Required • 1+ year administrative experience (preferably in an accounting environment) • Basic understanding of Accounts Payable processes • Strong attention to detail and accuracy • Proficiency in Microsoft Excel, Word, and PDF tools • Strong organizational and multitasking abilities • Ability to follow instructions and meet deadlines • Professional communication and customer service skills Preferred • Experience with Sage 100 Contractor or similar accounting software • Prior AP or AR support experience • Strong Excel skills (filters, sorting, basic formulas)

CEO/President Support: Reports directly to the CEO/President (C/P). Provide comprehensive support services to the (C/P) that ensures a professional, responsive, and effective experience with the organization. Maintain C/P calendar. Prioritizes inquiries and requests while troubleshooting conflicts with little guidance; makes judgments and recommendations to ensure smooth day-to-day engagements. Update and maintain data bases for C/P. Office Management: Limited Support of Human Resources for the organization including: Limited Assistance with recruitment efforts, new hire orientations and on-boarding. Acts as a liaison with landlord and building management on any office-related issues. Provides timely and proactive management of the organization's office environment. Maintains physical and electronic office filing systems for C/P, and other as assigned. Administrative Functions: Writes error-free, emails and letters for various events and announcements. Maintains confidentiality and uses a high degree of discretion. Works in a professional and focused manner to schedule internal and external meetings. Takes notes and distributes meeting minutes, agendas and meeting packages. Maintain digital files. Other duties as assigned. QUALITIES OF OUR ADMINISTRATIVE ASSISTANT Maintains punctual, regular, and predictable attendance. Works collaboratively in a team environment with a spirit of cooperation and as a relationship builder. Displays excellent communication skills including presentation. Diplomatic skills required in working with guests, vendors, and coworkers and including the ability to communicate effectively and remain calm and courteous under pressure. Displays engaging interpersonal skills including the ability to think and act strategically, provide sound judgment, and provide a positive and energetic attitude. Provides systematic and dependable follow up, as well as a high level of organization and preparedness. Maintains workflow under pressure and in a fast-paced, high-profile work environment. Respectfully takes direction from C/P. REQUIREMENTS 2+ years of administrative experience Bachelor's degree preferred, but an associate's degree with sufficient administration experience may suffice Event management experience (working with major events) Coordinate and execute email blasts and mail campaigns to promote events and initiatives. Manage follow-up communications and outreach related to event planning and attendance. Experience using web conferencing tools such as Zoom or WebEx Uses Outlook, Word, Excel and PowerPoint to produce materials for internal and external meetings and conferences. Understanding of basic AI tools. Experience and knowledge of YouTube Understanding of social media platforms Some Photoshop and Canva experience preferred. Ability to multitask. An attention to detail. Works with little direction Organized Ability to plan ahead. Ability to work with Posh / Eventbrite or similar apps. Spanish speaking (Bilingual) strongly preferred. Both written and verbal skills

We are seeking a highly organized and proactive Administrative Assistant to support our dynamic technology team. The ideal candidate will be tech-savvy, detail-oriented, and capable of managing multiple priorities in a fast-paced environment. This role is essential to ensuring smooth daily operations and providing exceptional administrative support to our leadership and team members. Administrative Support Manage and maintain executive calendars, scheduling meetings, appointments, and conference calls across multiple time zones Coordinate travel arrangements including flights, accommodations, ground transportation, and detailed itineraries Prepare, edit, and format documents, presentations, reports, and correspondence Handle incoming calls, emails, and correspondence with professionalism and discretion Manage office supplies inventory and coordinate with vendors for equipment and services Meeting and Event Coordination Organize and coordinate internal and external meetings, including logistics, catering, and technology setup Prepare meeting agendas, materials, and take detailed minutes when required Coordinate company events, team-building activities, and occasional client meetings Manage virtual meeting platforms (Zoom, Microsoft Teams, Google Meet) and troubleshoot technical issues Project and Database Management Assist with special projects and research as needed Maintain and update databases, contact lists, and filing systems (both digital and physical) Track project deadlines and follow up on action items Support onboarding processes for new employees Financial and Administrative Tasks Process expense reports and assist with budget tracking Coordinate with accounting for invoice processing and vendor payments Maintain confidential personnel and company information with discretion Required Qualifications Education and Experience Associate's or Bachelor's degree preferred, or equivalent work experience 2-4 years of administrative assistant experience, preferably in a technology or corporate environment Experience supporting C-level executives is a plus Technical Skills Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) or Google Workspace Experience with project management tools (Asana, Monday.com, Trello, or similar) Comfortable learning new software and technology platforms quickly Familiarity with video conferencing platforms and basic troubleshooting Experience with CRM systems (Salesforce, HubSpot) is a plus Core Competencies Exceptional organizational skills with ability to prioritize and multitask effectively Strong written and verbal communication skills High attention to detail and accuracy Ability to maintain confidentiality and exercise discretion Proactive problem-solving approach with minimal supervision Professional demeanor and positive attitude Flexibility to adapt to changing priorities and deadlines Preferred Qualifications Experience in the technology industry or startup environment Knowledge of basic HTML, collaboration tools (Slack, Microsoft Teams), or ticketing systems Event planning or coordination experience Familiarity with vendor management and procurement processes Work Environment Fast-paced technology company environment Hybrid work arrangement available (specific days in office) Occasional overtime or flexibility required for urgent projects or executive travel Collaborative team culture with cross-functional interaction What We Offer Competitive salary commensurate with experience Comprehensive benefits package including health, dental, and vision insurance 401(k) retirement plan with company match Professional development opportunities Flexible work arrangements Modern office environment with latest technology Collaborative and innovative company culture

Join us and make YOUR mark on the World! Are you interested in joining some of the brightest talent in the world to strengthen the United States' security? Come join Lawrence Livermore National Laboratory (LLNL) where our employees apply their expertise to create solutions for BIG ideas that make our world a better place. We are dedicated to fostering a culture that values individuals, talents, partnerships, ideas, experiences, and different perspectives, recognizing their importance to the continued success of the Laboratory's mission. Pay Range $37.25 - $44.72 Hourly (451.4) Please note that the pay range information is a general guideline only. Many factors are taken into consideration when setting starting pay including education, experience, the external labor market, and internal equity. This position offers a hybrid schedule, blending in-person and virtual presence. You will have the flexibility to work from home one or more days per week. Job Description We have an opening for a Payroll Accounting Assistant to work in a dynamic and fast-paced environment. Under minimal supervision, you will perform advanced and complex payroll accounting tasks, solve problems of a broad scope and complexity, and develop and implement new techniques and procedures. This position is in the Payroll Division of the Finance Department within the Office of the Chief Financial Officer (OCFO). You will Perform complex Payroll processing tasks through the PeopleSoft 9.2 system for exempt and non-exempt employees. Interpret and apply complex procedures within the payroll system, provide guidance concerning payroll policies and procedures, and assist other LLNL organizations with problem resolution. Independently analyze and resolve complex payroll-related matters including payroll deductions, direct deposit payments, tax forms, wage garnishments, Personnel Administration System (PAS) transactions, and paycheck inquiries Consult with and advise department Time and Absence Coordinators (TAC), administrators, resource analysts, and the Human Resources (HR) department, providing guidance and policy interpretation to ensure proper processing of employee earnings, deductions, and leave. Print payroll checks and maintain check printing equipment as necessary Scan and index payroll documents using electronic workflow and storage system. Provide assistance to other members of the Payroll & Benefits Accounting group and support the Financial Services Help Desk with questions that arise. Perform other duties as assigned. Qualifications Ability to secure and maintain a U.S. DOE Q-level security clearance which requires U.S. citizenship. Associate degree in a financial or business-related field or the equivalent combination of education and experience. Knowledge of accounting theory, policies, procedures, and regulations, as well as knowledge of Generally Accepted Accounting Principles (GAAP). Experience using PeopleSoft 9.2 or other payroll applications and advanced knowledge and intermediate experience with computer-based spreadsheets, report generated applications and communication tools (e.g., Microsoft Suite, Outlook, Service Now). Extensive to advanced direct payroll processing experience, including calculating Federal and State tax withholding taxes, calculation of FLSA rates, and following withholding orders and garnishments for wages and experience interpreting and applying financial policy and procedures, including State and Federal policies, procedures and regulations and experience in applying and ensuring internal controls are followed. Excellent organizational skills, with the ability to handle multiple tasks simultaneously with frequent interruptions, while providing a high level of customer service. Strong problem solving and decision-making skills, while working independently to solve problems of broad scope and complexity. Ability to work independently with minimal supervision and to perform as a team member while maintaining a heavy workload. Proven ability to meet critical deadlines and work effectively under time constraints. Excellent communication and interpersonal skills necessary to work with all levels of personnel, both internal and external to the Laboratory including experience providing a high level of customer service while maintaining effective working relationships with clients, co-workers and Laboratory service units. Additional Information All your information will be kept confidential according to EEO guidelines. Position Information This is a Career Indefinite position, open to Lab employees and external candidates. Why Lawrence Livermore National Laboratory? Included in 2025 Best Places to Work by Glassdoor! Flexible Benefits Package 401(k) Education Reimbursement Program Flexible schedules (*depending on project needs) Our values - visit ***************************************** Security Clearance This position requires a Department of Energy (DOE) Q-level clearance. If you are selected, we will initiate a Federal background investigation to determine if you meet eligibility requirements for access to classified information or matter. Also, all L or Q cleared employees are subject to random drug testing. Q-level clearance requires U.S. citizenship. Pre-Employment Drug Test External applicant(s) selected for this position must pass a post-offer, pre-employment drug test. This includes testing for use of marijuana as Federal Law applies to us as a Federal Contractor. Wireless and Medical Devices Per the Department of Energy (DOE), Lawrence Livermore National Laboratory must meet certain restrictions with the use and/or possession of mobile devices in Limited Areas. Depending on your job duties, you may be required to work in a Limited Area where you are not permitted to have a personal and/or laboratory mobile device in your possession. This includes, but not limited to cell phones, tablets, fitness devices, wireless headphones, and other Bluetooth/wireless enabled devices. If you use a medical device, which pairs with a mobile device, you must still follow the rules concerning the mobile device in individual sections within Limited Areas. Sensitive Compartmented Information Facilities require separate approval. Hearing aids without wireless capabilities or wireless that has been disabled are allowed in Limited Areas, Secure Space and Transit/Buffer Space within buildings. How to identify fake job advertisements Please be aware of recruitment scams where people or entities are misusing the name of Lawrence Livermore National Laboratory (LLNL) to post fake job advertisements. LLNL never extends an offer without a personal interview and will never charge a fee for joining our company. All current job openings are displayed on the Career Page under “Find Your Job” of our website. If you have encountered a job posting or have been approached with a job offer that you suspect may be fraudulent, we strongly recommend you do not respond. To learn more about recruitment scams: ***************************************************************************************** Equal Employment Opportunity We are an equal opportunity employer that is committed to providing all with a work environment free of discrimination and harassment. All qualified applicants will receive consideration for employment without regard to race, color, religion, marital status, national origin, ancestry, sex, sexual orientation, gender identity, disability, medical condition, pregnancy, protected veteran status, age, citizenship, or any other characteristic protected by applicable laws. Reasonable Accommodation Our goal is to create an accessible and inclusive experience for all candidates applying and interviewing at the Laboratory. If you need a reasonable accommodation during the application or the recruiting process, please use our online form to submit a request. California Privacy Notice The California Consumer Privacy Act (CCPA) grants privacy rights to all California residents. The law also entitles job applicants, employees, and non-employee workers to be notified of what personal information LLNL collects and for what purpose. The Employee Privacy Notice can be accessed here.

Job Title: Accounting AssistantJob Description This role involves minimal collections work and focuses on processing payments through various methods such as wire, check, and ACH. The position includes assisting with accounts payable by managing incoming invoices, voucher processing, matching payments to invoices, preparing payments for mailing, and filing returns. The role requires proficiency in using Great Plains software. Responsibilities + Process payments by wire, check, and ACH. + Assist with accounts payable tasks, including managing and processing incoming invoices. + Match payments to invoices and prepare payments for mailing. + File returns promptly and accurately. + Utilize Great Plains software for various accounting tasks. Essential Skills + Proven experience in accounts receivable. + Proficiency in accounting, data entry, and reconciliation tasks. Additional Skills & Qualifications + Experience using Great Plains software is highly beneficial. Work Environment This position requires working on-site five days a week. The working hours are from 8:00 AM to 4:30 PM with a half-hour lunch break, or from 8:00 AM to 5:00 PM with an hour lunch break. The role is intended to cover for an employee on maternity leave, with training provided before the leave in the next 3 to 4 weeks. Job Type & Location This is a Contract position based out of Baltimore, MD. Pay and Benefits The pay range for this position is $25.00 - $27.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Baltimore,MD. Application Deadline This position is anticipated to close on Dec 24, 2025. About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

About BCforward BCforward began as an IT business solutions and staffing firm. Founded in 1998, BCforward has grown with our customers' needs into a full service personnel solutions organization. BCforward's headquarters are in Indianapolis, Indiana and also operates delivery centers in 17 locations in North America as well as Hyderabad, India and Puerto Rico. We are currently the largest consulting firm and largest MBE certified firm headquartered in Indiana. With 14+ years of uninterrupted growth, the addition of two brands (Stafforward and PMforward) and a team of more than 1400 resources our teams deliver services for multiple industries from both public and private sectors. BCforward's team of dedicated staffing professionals has placed thousands of talented people over the past decade, with retention rates that are consistently higher than the industry average. Job Description Manage and execute general accounting processes including management and/or execution of core financial processes such as billing, accounting, recordings, amortizations, monthly reporting, annual balance, bookkeeping, fiscal forms, tax declarations and half-year reports. Senior roles include team support, resolution of complex issues, definition of standards and approaches, planning, and internal/external client relationship management. Basic Qualifications : . Minimum one year of relevant Analytics/Problem Solving/Accounts Payable experience . Minimum one year of Accounting or Finance or BS Preferred Degree in Accounting/Finance . Minimum one year experience with Excel or MS Office Thanks , Asma Khan Suri, ************. Additional Information Must be able to pass a background and drug screen

About BCforward BCforward began as an IT business solutions and staffing firm. Founded in 1998, BCforward has grown with our customers' needs into a full service personnel solutions organization. BCforward's headquarters are in Indianapolis, Indiana and also operates delivery centers in 17 locations in North America as well as Hyderabad, India and Puerto Rico. We are currently the largest consulting firm and largest MBE certified firm headquartered in Indiana. With 14+ years of uninterrupted growth, the addition of two brands (Stafforward and PMforward) and a team of more than 1400 resources our teams deliver services for multiple industries from both public and private sectors. BCforward's team of dedicated staffing professionals has placed thousands of talented people over the past decade, with retention rates that are consistently higher than the industry average. Job Description Job Title : Accounting Assistant Location : San Antonio TX 78249 Duration : 12 Months Description : Manage and execute general accounting processes including management and/or execution of core financial processes such as billing, accounting, recordings, amortizations, monthly reporting, annual balance, bookkeeping, fiscal forms, tax declarations and half-year reports. Senior roles include team support, resolution of complex issues, definition of standards and approaches, planning, and internal/external client relationship management. Basic Qualifications : 1. Minimum one year of relevant Analytics/Problem Solving/Accounts Payable experience 2. Minimum one year of Accounting or Finance or BS Preferred Degree in Accounting/Finance 3. Minimum one year experience with Excel or MS Office Additional Information Must be able to pass a background and drug screen

Energy: Forget about blending in. That's not our style. We're the risk-takers, the trailblazers, the game-changers. We're not perfect, and we don't pretend to be. We're raw, unfiltered, and a bit unconventional. But our drive is unrivaled, just like our athletes. The power is in your hands to define what success looks like and where you want to take your career. It's not just about what we do, but about who we become along the way. We are much more than a brand here. We are a way of life, a mindset. Join us. A day in the life: Rev up your career as a Chain Claims Assistant at Monster Energy! Get ready to dive into the action, where you'll be at the heart of the beast, handling the receipt, organization, and data entry of Chain Account invoices with precision and flair. You'll be the go-to hero for the Claims Department team, always ready to provide that electrifying support they need. Plus, you'll be the ultimate point of contact, rocking customer service inquiries from Chain and Bottler accounts, as well as our dynamic sales teams. Get ready to unleash your potential and make an impact in the fast-paced world of Monster Energy! The impact you'll make: Manage and organize the departments email inbox for incoming U.S. invoices (or via other processes) and ensure timely responses and appropriate follow-up. Review and accurately enter all chain invoices received through mail, email, and other future processes in SAP and/or other systems. Request and collect W-9's and new vendor setup documentation for new accounts, as needed. Research and troubleshoot duplicate and/or problematic invoices. Provide customer service and support to the Claims team, or internal departments, and MEC sales staff, as needed. Provide miscellaneous support to Controller, Chain Accounting Manager, and Supervisors, as needed. Perform additional duties as assigned. Who you are: Computer Skills Desired: Proficiency with Microsoft Office suite (Intermediate Excel skills are a must - Test Scores required). SharePoint, SAP, or other accounting technology a plus. Prefer a Bachelor's Degree in the field of -- Accounting or Business Administration or other related coursework preferred Additional Experience Desired: Minimum 1 year of experience in accounting Additional Experience Desired: Minimum 1 year of experience in clerical and/or customer service role Preferred Certifications: N/A Additional Knowledge or Skills to be Successful in this role: Must be a fast learner, self-motivated, organized, proactive, and have a strong ability to communicate effectively across teams. Typing/10 Key required. Willingness to work overtime as needed. Monster Energy provides a competitive total compensation. This position has an estimated hourly rate of $17.00 - $23.00 per hour. The actual pay may vary depending on your skills, qualifications, experience, and work location.

Candidate will be trained in using the Defense Travel System (DTS) and will provide travel support to include: Identifying and selecting flights, hotels, and rental cars that meet regulations and mission requirements in terms of dates, times, places - at the lowest costs. If you have solid clerical skills, want to work in a productive team environment and assist with travel requirements for the warfighter, then this is would be a great position for you! Required Experience: Five (2) years of experience using Defense Travel System (DTS), Joint Travel Regulations, and DOD Financial Management Regulation (FMR). Personnel performing travel authorization and voucher review/reconciliation shall have solid knowledge of Joint Travel Regulations and Defense Travel System. Personnel performing financial reconciliation and CBA reconciliation functions shall have extensive knowledge of SABRS and Defense Travel System. Knowledge of Government travel charge card program management and coordination Wide-ranging familiarity using bank vendor online systems for IBA management (e.g. CitiManager).

Energy: Forget about blending in. That's not our style. We're the risk-takers, the trailblazers, the game-changers. We're not perfect, and we don't pretend to be. We're raw, unfiltered, and a bit unconventional. But our drive is unrivaled, just like our athletes. The power is in your hands to define what success looks like and where you want to take your career. It's not just about what we do, but about who we become along the way. We are much more than a brand here. We are a way of life, a mindset. Join us. A day in the life: Rev up your career as an Accounting Clerk at Monster Energy, where the thrill of numbers meets the pulse of our dynamic energy! In this role, you'll be the backbone of our accounting and finance operations, providing essential administrative and accounting assistance. Get ready to keep our financial records roaring, run reports with precision, and record a wide range of transactions with flair. Join us and fuel the excitement of our unstoppable financial team! The impact you'll make: Participate in various administrative aspects of the monthly, quarterly closing process - pull support from SAP, upload back-up documents into SAP, upload items to the auditor's portal, and follow up on open items. Generate reports out of Blackline, SAP, BI, and BPC as requested. Prepare basic account reconciliations, accurately, and in a timely manner. Function in accordance with established standards, procedures and applicable laws. Obtain signatures, copy, scan, fax, mail and file various documents. Assist with special projects as needed. Who you are: Prefer a Bachelor's Degree in the field of -- Accounting, Finance, Business or related field of study Additional Experience Desired: Minimum 1 year of experience in accounting, bookkeeping, finance work Additional Experience Desired: Minimum 1 year of experience in customer services, administrative work Computer Skills Desired: Computer literacy, including use of Microsoft products, Excel. Preferred experience with SAP. Preferred Certifications: N/A Additional Knowledge or Skills to be Successful in this role: A high level of confidentiality must be maintained at all times, experience working with confidential documents. Monster Energy provides a competitive total compensation. This position has an estimated hourly rate of $19 - $25.00 per hour. The actual pay may vary depending on your skills, qualifications, experience, and work location.

PROGRAM COMPONENT: Administrative Serving under the general supervision of the Chief Operating Officer, this position is responsible for professional accounting and financial management activities. The duties of this position include: Manage the bookkeeping function including maintenance of the general ledger, accounts payable, accounts receivable, payroll, fixed asset management, fleet management and account reconciliations. Maintain complete and accurate records for all financial activity. Collaborate with third-party consultant to prepare and review monthly financial statements and adjacent reporting for Chief Operating Officer, in accordance with GAAP, including variance reporting, analysis and forecasting. Ensure compliance with policies and procedures. Ensure statutory requirements are met. Complete month-end and year-end closings in a timely and accurate manner, including accrual, prepaid, asset and depreciation entries. Serve as the agency s purchasing agent, placing bimonthly orders as requested. Serve as primary point of contact for the annual financial audit; liaise with the Board's Audit Committee and external auditors as necessary. Provide support for program and quality audits. Manage cash flow and prepare monthly cash flow forecasts. Ensure all records are stored securely electronically in compliance with state and federal standards. Support the acquisition of capital assets and ensure that assets are properly recorded, amortized, and disposed of. Own vendor relationships and serve as point of contact for Program and House Managers for utilities and other residential concerns. Accounts Receivable Prepare and send monthly invoices. Respond to inquiries. Report open accounts receivable to Chief Operating Officer monthly. Collaborate with billing and program staff in support of service billing processes. Submit remote bank deposits weekly or as needed. Submit lost revenue claims in a timely manner, as needed. Accounts Payable Ensure payables are submitted in a timely and accurate manner. Maintain record of passthrough expenses to be invoiced monthly. Maintain record of vehicle-related expenses. Report outstanding checks to Chief Operating Officer monthly. Prepare checks for signature as needed. Payroll Collaborate with HR Manager to ensure payroll process runs smoothly. Manage integration between payroll and accounting platforms. Troubleshoot issues, as needed. Ensure annual W-2s and 1099s are issued timely and accurately. Budget preparation Support Chief Operating Officer in budget and forecast preparation; enter budget into accounting system. Prepare monthly reconciliation reports for Chief Operating Officer with analysis and forecasting. Provide requested information to Program Managers in support of funding applications. Operations support Collaborate with Human Resources Manager on the payroll process. Assist Human Resources Manager with legislative compliance including employment standards, occupation health and safety, human rights, etc. Manage Vehicle Maintenance plan and implementation Qualifications Education Bachelor s degree in Accounting, Finance, Business Management/Administration, or related field College course work in accounting a must Knowledge, skills and abilities Demonstrated expertise and experience implementing and maintaining accounting and compliance standards. Demonstrated experience with detailed recordkeeping, including reconciliations. Demonstrated ability to review and analyze financial information and report findings. Excellent keyboarding skills. 10-key a plus. Experience and ease with paperless recordkeeping. Demonstrated ability to work with accuracy, timeliness and discretion. Strong organization, prioritization and time management skills. Ability to collaborate and communicate effectively with stakeholders of all levels. Ability to work independently and maintain confidentiality. Knowledge of federal and state legislation affecting charities. Must possess and maintain a valid Tennessee driver s license. Expertise in the use of electronic platforms: QuickBooks Online Paylocity Banking Payment methods including, ACH, wire transfers, consumer cards and checks Payment platforms including PayPal and Stripe Microsoft applications, especially Excel and Teams Therap Experience 3 to 5 years of progressive financial responsibility Experience in nonprofit finance preferred Experience with Tennessee Department of Disability and Aging and/or TennCare a plus * This position requires sitting at a desk for long periods of time, reviewing electronic and paper documents, accurate computations and the ability to move and lift 25 pounds

Position Overview: The Senior Accounts Payable (AP) Specialist is responsible for managing the full cycle accounts payable process, ensuring the accurate and timely processing of vendor invoices, employee expenses, and payments. This role supports month-end close activities, reconciliations, and audits while resolving vendor issues and maintaining strong supplier relationships. The Senior AP Specialist ensures compliance with corporate policies, tax regulations, and internal controls, and acts as a subject matter expert on AP systems and processes. In addition, the role contributes to process improvement initiatives, supports automation projects, monitors AP performance metrics, and may assist in training and supervising junior AP staff to drive efficiency, accuracy, and continuous improvement within the finance function. Key Responsibilities: Process high-volume vendor invoices accurately and in a timely manner Review and verify invoices and payment requests for appropriate documentation and approval Prepare bi-weekly payment runs, present to management for approval and process in ERP. Reconcile vendor statements and resolve discrepancies in a professional and timely manner Build and maintain strong vendor relationships to ensure smooth payment processes. Maintain and update vendor records, including W-9s and payment terms Ensure compliance with corporate policies and internal controls Assist with month-end closing activities, including AP accruals and account reconciliations Collaborate with procurement, finance, and other departments to streamline AP processes Support external audits and internal reviews by providing documentation and explanations Train and mentor junior AP team members Recommend and implement process improvements to enhance efficiency and accuracy Monitor and report AP KPIs to management, identifying trends and areas for improvement. Qualifications: Education: Associate degree in accounting, Finance or related field required Bachelor's degree in accounting, Finance, or related field preferred Experience: 5+ years of accounts payable experience, with at least 2 years in a senior or lead role 1 year experience with NetSuite and automated AP tools (e.g., Concur, Tipalti) Strong knowledge of GAAP and internal controls related to AP Familiarity with foreign currencies and ability to convert currencies Knowledge of 1099 processing and year-end reporting Skills: Ability to effectively collaborate with cross-functional teams Effective verbal and written communication skills Meticulous attention to detail and strong organizational skills Ability to work independently and as part of a team in a fast-paced environment Proficient in Microsoft Excel and other Office applications Strong analytical and problem-solving skills Physical Requirements: Ability to sit up to 8 hours per day Ability to lift up to 25 lbs pounds Working Conditions: Standard office environment with occasional exposure to the warehouse. Here's a Few Things We Offer You Top quality medical, dental, vision, and life insurance plans Waldom pays the majority of the medical plan cost Fourteen (14) days of paid time off (PTO) annually (accrued at 2.15 hours per week for the first four (4) years of employment) 8 Paid holidays plus 1 floating holiday 8 hours of paid volunteer time off annually Corporate Discount Program Employee Assistance Program 100% Waldom Paid! Generous Paid Maternity & Paternity Leaves Tuition Assistance Program Scholarship Program: for your eligible children, grandchildren & legal dependents, up to $8k a year Affirmative Action/EEO Statement: Waldom Electronics is committed to providing equal employment opportunities for all applicants and employees. The Company does not unlawfully discriminate on the basis of race, color, creed, pregnancy, religion, sex, national origin, age, disability, veteran, marital, or any other protected status. The Company also makes reasonable accommodations for disabled employees. Finally, Waldom Electronics prohibits the harassment of any individual based on their protected status. This policy applies to all areas of employment, including recruitment, hiring, training, promotion, compensation, benefits, transfer, and social and recreational programs.

ACCOUNTABILITIES & ESSENTIAL FUNCTIONS Reconcile processed work by verifying entries and comparing system reports to balances. Code invoices to general ledger accounts and cost centers by analyzing invoice/expense reports; performing 3-way match (PO, Receipt/Receiver, Invoice), recording entries and processing payment to vendors. Resolving purchase order, contract, invoice, or payment discrepancies and documentation Verify vendor accounts by reconciling monthly statements. Review and validate credit card and out-of-pocket expense reports submitted by company employees against company policies and process for payment Disburse and record EFT debit transactions; monitor leases and recurring transactions and setup payment schedules Determine and calculate sales or use taxes on goods and services invoiced. Proofs date entered and generates data reports as required. Provide assistance to department administrators by answering inquiries about expenses Maintain an efficient and well organized filing system for the department and ensures items are archived and disposed of per company guidelines Protect the organization's value by keeping information confidential. Update job knowledge by participating in educational opportunities and updating desk instructions. SKILLS & CERTIFICATIONS General knowledge of accounting and understanding of GL accounts required Experience using OCR software, validating and troubleshooting data preferred. PC experience in a Microsoft Windows environment, proficient with internet, e-mail, Microsoft Word, Excel, Outlook and other software Able to pass a skill evaluation with 80% accuracy in the following areas: Excel, Data Checking, Math, Spelling/Vocabulary, 10-Key 190 KSPM and Typing 50 WPM. Work proactively to identify, investigate, and report irregularities within designated area of responsibility. Must be a team-player, have high integrity, be ethical and discreet. Ability to conduct training and cross training of knowledge and expertise within area of responsibility. Work cooperatively with leaders, co-workers, department administrators, products and other company employees to generate teamwork and efficiency. Communicate relevant information with peers and accountants, in an expeditious manner, allowing them to fulfill their duties. Strong written and oral communications skills. Efficiently provide expenditure reports to leaders, department administrators and other company employees to help answer general inquiries and discrepancies. Possess strong analytical, problem-solving and organizational skills. Able to type and/or 10-key data and sit for long periods of time. Available to work early, late, and on weekends when needed to fulfill assigned responsibilities. EDUCATION & EXPERIENCE Minimum two years' accounts payable experience (coding & batch processing), demonstrated progressive responsibility in an accounts payable role. Experience working in modern ERP with OCR software and EDI transactions is a plus. Experience reviewing and processing credit card and/or out-of-pocket expense reports.

Paylocity is an award-winning provider of cloud-based HR and payroll software solutions, offering the most complete platform for the modern workforce. The company has become one of the fastest-growing HCM software providers worldwide by offering an intuitive, easy-to-use product suite that helps businesses automate and streamline HR and payroll processes, attract and retain talent, and build a strong workplace culture. While traditional HR and payroll providers automate basic HR processes such as payroll and benefits administration, Paylocity goes further by developing tools that HR and businesses need to compete for talent and deliver against the expectations of the modern workforce. Bring your talent and eagerness to learn to Paylocity, where you'll discover the skills needed to launch your career! Benefit from award-winning training and one-on-one coaching as you play a key role Paylocity's future with an early careers position. Explore how you can go from the classroom to the conference room with internships and new-grad programs at one of Glassdoor's Best Places to Work. Experience the support that'll take you from grad to a flourishing career with a position in Paylocity's early careers division! RESPONSIBILITIES * Support various members of the Corporate Accounting, Tax, and Accounting Operations teams, including Managers and Directors. * Support month-end close procedures, which may include prepaid expenses, accrued expenses, fixed assets, inventory, revenue recognition, billing, accounts payable, and various other accounting-related duties. Work would be related to journal entries, reconciliations, and other ad hoc analyses. * Assist with our interim and year-end audit procedures by compiling and organizing requested audit support for Manager review prior to submission. * Support our internal controls function, which may include help in updating process narratives and flowcharts, and other special projects, as assigned. * Support the External Reporting team to gain exposure to the SEC public company reporting process, including the development of the Company's Form 10-K. * Perform ad hoc financial analyses, reporting, and projects as needed. * Additional duties as assigned. REQUIREMENTS * Currently enrolled in a college degree program working toward a Bachelor's degree with an anticipated graduation between December 2026 through Spring 2027. * Accounting major preferred. * Strong academic performance, GPA of 3.2/4.0 or higher is preferred. * A basic understanding of US GAAP, accounting principles, and the core financial statements. SOFT SKILLS * Experience with MS Office, preferably Excel, Word, and Outlook. * Experience with ERPs (e.g. NetSuite) and Purchase-to-Pay tools (e.g. Coupa), a plus * Previous experience working in an office environment is preferred. * Strong interpersonal communication, writing, and organizational skills. Paylocity is an equal-opportunity employer. Paylocity is committed to the full inclusion of all individuals. We recruit, train, compensate, and promote regardless of race, religion, color, national origin, sex, disability, age, veteran status, and other protected status as required by applicable law. At Paylocity, we believe diversity makes us better. We embrace and encourage our employees' differences in age, culture, ethnicity, family or marital status, gender identity or expression, language, national origin, physical and mental ability, political affiliation, race, religion or spiritual belief, sexual orientation, socio-economic status, veteran status, and other characteristics that make our employees unique. We actively cultivate these differences through our employee resource groups (ERGs), employee experiences, perspectives, talents, and approaches to drive innovation in the software and services we provide our customers. We comply with federal and state disability laws and make reasonable accommodations for applicants and employees with disabilities. To request reasonable accommodation in the job application or interview process, please contact ***************************. This email address is exclusively designated for such requests, aligning with federal and state disability laws. Please do not send resumes to this email address, as they will be removed.

Job DescriptionDescription: Paylocity is an award-winning provider of cloud-based HR and payroll software solutions, offering the most complete platform for the modern workforce. The company has become one of the fastest-growing HCM software providers worldwide by offering an intuitive, easy-to-use product suite that helps businesses automate and streamline HR and payroll processes, attract and retain talent, and build a strong workplace culture. While traditional HR and payroll providers automate basic HR processes such as payroll and benefits administration, Paylocity goes further by developing tools that HR and businesses need to compete for talent and deliver against the expectations of the modern workforce. Bring your talent and eagerness to learn to Paylocity, where you'll discover the skills needed to launch your career! Benefit from award-winning training and one-on-one coaching as you play a key role Paylocity's future with an early careers position. Explore how you can go from the classroom to the conference room with internships and new-grad programs at one of Glassdoor's Best Places to Work. Experience the support that'll take you from grad to a flourishing career with a position in Paylocity's early careers division! RESPONSIBILITIES Support various members of the Corporate Accounting, Tax, and Accounting Operations teams, including Managers and Directors. Support month-end close procedures, which may include prepaid expenses, accrued expenses, fixed assets, inventory, revenue recognition, billing, accounts payable, and various other accounting-related duties. Work would be related to journal entries, reconciliations, and other ad hoc analyses. Assist with our interim and year-end audit procedures by compiling and organizing requested audit support for Manager review prior to submission. Support our internal controls function, which may include help in updating process narratives and flowcharts, and other special projects, as assigned. Support the External Reporting team to gain exposure to the SEC public company reporting process, including the development of the Company's Form 10-K. Perform ad hoc financial analyses, reporting, and projects as needed. Additional duties as assigned. REQUIREMENTS Currently enrolled in a college degree program working toward a Bachelor's degree with an anticipated graduation between December 2026 through Spring 2027. Accounting major preferred. Strong academic performance, GPA of 3.2/4.0 or higher is preferred. A basic understanding of US GAAP, accounting principles, and the core financial statements. SOFT SKILLS Experience with MS Office, preferably Excel, Word, and Outlook. Experience with ERPs (e.g. NetSuite) and Purchase-to-Pay tools (e.g. Coupa), a plus Previous experience working in an office environment is preferred. Strong interpersonal communication, writing, and organizational skills. Paylocity is an equal-opportunity employer. Paylocity is committed to the full inclusion of all individuals. We recruit, train, compensate, and promote regardless of race, religion, color, national origin, sex, disability, age, veteran status, and other protected status as required by applicable law. At Paylocity, we believe diversity makes us better. We embrace and encourage our employees' differences in age, culture, ethnicity, family or marital status, gender identity or expression, language, national origin, physical and mental ability, political affiliation, race, religion or spiritual belief, sexual orientation, socio-economic status, veteran status, and other characteristics that make our employees unique. We actively cultivate these differences through our employee resource groups (ERGs), employee experiences, perspectives, talents, and approaches to drive innovation in the software and services we provide our customers. We comply with federal and state disability laws and make reasonable accommodations for applicants and employees with disabilities. To request reasonable accommodation in the job application or interview process, please contact ***************************. This email address is exclusively designated for such requests, aligning with federal and state disability laws. Please do not send resumes to this email address, as they will be removed. Requirements: