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Working As A Team Assistant

  • Interacting With Computers
  • Getting Information
  • Performing Administrative Activities
  • Communicating with Supervisors, Peers, or Subordinates
  • Establishing and Maintaining Interpersonal Relationships
  • Mostly Sitting

  • Repetitive

  • $31,000

    Average Salary

What Does A Team Assistant Do

Secretaries and administrative assistants perform routine clerical and administrative duties. They organize files, prepare documents, schedule appointments, and support other staff.

Duties

Secretaries and administrative assistants typically do the following:

  • Answer telephones and take messages or transfer calls
  • Schedule appointments and update event calendars
  • Arrange staff meetings
  • Handle incoming and outgoing mail and faxes
  • Prepare memos, invoices, or other reports
  • Edit documents
  • Maintain databases and filing systems, whether electronic or paper
  • Perform basic bookkeeping

Secretaries and administrative assistants perform a variety of clerical and administrative duties that are necessary to run an organization efficiently. They use computer software to create spreadsheets; manage databases; and prepare presentations, reports, and documents. They also may negotiate with vendors, buy supplies, and manage stockrooms or corporate libraries. Secretaries and administrative assistants also use videoconferencing, fax, and other office equipment. Specific job duties vary by experience, job title, and specialty.

Executive secretaries and executive administrative assistants provide high-level administrative support for an office and for top executives of an organization. They often handle more complex responsibilities, such as reviewing incoming documents, conducting research, and preparing reports. Some also supervise clerical staff.

Legal secretaries perform work requiring knowledge of legal terminology and procedures. They prepare legal documents, such as summonses, complaints, motions, and subpoenas under the supervision of an attorney or a paralegal. They also review legal journals and help with legal research—for example, by verifying quotes and citations in legal briefs.

Medical secretaries transcribe dictation and prepare reports or articles for physicians or medical scientists. They also take simple medical histories of patients, arrange for patients to be hospitalized, or process insurance payments. Medical secretaries need to be familiar with medical terminology and codes, medical records, and hospital or laboratory procedures.

Secretaries and administrative assistants, except legal, medical, and executive is the largest subcategory of secretaries and administrative assistants. They handle an office’s administrative activities in almost every sector of the economy, including schools, government, and private corporations. For example, secretaries in schools are often responsible for handling most of the communications among parents, students, the community, teachers, and school administrators. They schedule appointments, receive visitors, and keep track of students’ records.

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How To Become A Team Assistant

High school graduates who have experience using computer software applications, such as word processing and spreadsheets, usually qualify for entry-level positions. Although most secretaries learn their job in several weeks, many legal and medical secretaries require additional training to learn industry-specific terminology. Executive secretaries usually need several years of related work experience.

Education

High school graduates can take courses in word processing and office procedures at technical schools or community colleges. Some temporary placement agencies also provide training in word processing, spreadsheet, and database software.

Some medical and legal secretaries learn industry-specific terminology and practices by attending courses offered at community colleges or technical schools. For executive secretary positions, employers increasingly prefer to hire those who have taken some college courses or have a bachelor’s degree.

Training

Secretaries and administrative assistants typically learn their skills through short-term on-the-job training, usually lasting a few weeks. During this time they learn about administrative procedures, including how to prepare documents. Medical and legal secretaries’ training may last several months as they learn industry-specific terminology and practices.

Work Experience in a Related Occupation

Executive secretaries can gain experience by working in administrative positions that have less challenging responsibilities. Many secretaries and administrative assistants advance to higher level administrative positions.

Licenses, Certifications, and Registrations

Although not required, certification can demonstrate competency to employers.

The International Association of Administrative Professionals offers the Certified Administrative Professional (CAP) certification. Candidates must have a minimum of 2 to 4 years of administrative work experience, depending on their level of education, and pass an examination.

Legal secretaries have several certification options. For example, those with 1 year of general office experience, or who have completed an approved training course, can acquire the Accredited Legal Professional (ALP) certification through a testing process administered by NALS (previously known as National Association of Legal Secretaries). NALS also offers the Professional Legal Secretary (PLS) certification, considered to be an advanced certification for legal support professionals.

The Certified Legal Secretary Specialist (CLSS) certification is conferred by Legal Secretaries International in areas such as intellectual property, criminal law, civil litigation, probate, and business law. Candidates typically need to have 5 years of legal experience and pass an examination to become certified.

Advancement

Secretaries and administrative assistants generally advance to other administrative positions with more responsibilities, such as office supervisor, office manager, or executive secretary.

With additional training, many legal secretaries become paralegals or legal assistants.

Important Qualities

Integrity. Many secretaries and administrative assistants are trusted to handle sensitive information. For example, medical secretaries collect patient data that is required, by law, to be kept confidential in order to protect patient privacy.

Interpersonal skills. Secretaries and administrative assistants interact with clients, customers, or staff. They should communicate effectively and be courteous when interacting with others to create a positive work environment and client experience.

Organizational skills. Secretaries and administrative assistants keep files, folders, and schedules in proper order so an office can run efficiently.

Writing skills. Secretaries and administrative assistants write memos and emails when communicating with managers, employees, and customers. Therefore, they must have good grammar, ensure accuracy, and maintain a professional tone.

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Team Assistant Career Paths

Team Assistant
Executive Assistant Office Manager
Account Manager
5 Yearsyrs
Executive Assistant Office Manager Human Resources Manager
Director Of Human Resources
10 Yearsyrs
Executive Assistant Manager
Office Manager
5 Yearsyrs
Certified Nursing Assistant Team Leader Manager
Service Manager
6 Yearsyrs
Certified Nursing Assistant Team Leader Office Manager
Business Manager
6 Yearsyrs
Certified Nursing Assistant Team Leader Operations Manager
Site Manager
7 Yearsyrs
Specialist Consultant Senior Accountant
Finance Manager
7 Yearsyrs
Specialist Account Executive
Relationship Manager
6 Yearsyrs
Specialist Consultant Account Manager
Client Services Manager
7 Yearsyrs
Coordinator Billing Specialist Accountant
Accountant And Office Manager
6 Yearsyrs
Coordinator Project Coordinator
Senior Administrative Assistant
7 Yearsyrs
Coordinator Accounts Receivable Specialist Accounts Receivable Supervisor
Accounts Receivable Manager
6 Yearsyrs
Teacher Consultant Operations Manager
Practice Manager
9 Yearsyrs
Teacher Administrator
Business Office Manager
7 Yearsyrs
Teacher Legal Assistant Administrator
Administrative Manager
6 Yearsyrs
Coach Lead Teacher Director
Administrative Director
8 Yearsyrs
Coach Account Executive Program Manager
Associate Director
8 Yearsyrs
Coach Administrator Senior Administrative Assistant
Executive Assistant To Chief Executive Officer
6 Yearsyrs
Legal Assistant Human Resources Coordinator Human Resources Generalist
Office Manager Of Human Resources
6 Yearsyrs
Legal Assistant Assistant To Executive Vice President Senior Administrative Assistant
Administrative Supervisor
5 Yearsyrs
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Average Length of Employment
Program Secretary 3.2 years
Team Coordinator 3.1 years
Regional Assistant 2.9 years
Team Assistant 2.0 years
Top Careers Before Team Assistant
Internship 8.1%
Cashier 7.7%
Volunteer 4.2%
Assistant 4.1%
Secretary 3.3%
Server 2.9%
Manager 2.2%
Top Careers After Team Assistant
Internship 6.8%
Cashier 6.6%
Assistant 4.8%
Volunteer 4.7%
Server 3.9%
Specialist 2.7%
Supervisor 2.5%
Manager 2.4%
Teacher 2.4%

Do you work as a Team Assistant?

Average Yearly Salary
$31,000
Show Salaries
$20,000
Min 10%
$31,000
Median 50%
$31,000
Median 50%
$31,000
Median 50%
$31,000
Median 50%
$31,000
Median 50%
$31,000
Median 50%
$31,000
Median 50%
$48,000
Max 90%
Best Paying Company
DLA Piper
Highest Paying City
Braintree Town, MA
Highest Paying State
Massachusetts
Avg Experience Level
2.2 years
How much does a Team Assistant make at top companies?
The national average salary for a Team Assistant in the United States is $31,432 per year or $15 per hour. Those in the bottom 10 percent make under $20,000 a year, and the top 10 percent make over $48,000.

The largest raises come from changing jobs.

See what's out there.

Real Team Assistant Salaries

Job Title Company Location Start Date Salary
Team Assistant Key Account PREH, Inc. Apr 09, 2016 $53,605
Private Banking Team Assistant Lloyds TSB Bank PLC Dec 01, 2010 $45,000
Team Assistant Key Account PREH Inc. Sep 05, 2013 $44,304
Team Assistant Key Account PREH, Inc. Oct 01, 2012 $44,304
Product Team Assistant (Natural Stone) DAL-Tile Corporation Sep 21, 2010 $41,740
Training Team Assistant & Interpreter Multicultural Association of Medical Interpreters Mar 01, 2012 $26,088
Training Team Assistant and Interpreter Multicultural Association of Medical Interpreters Mar 02, 2012 $26,088

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Top Skills for A Team Assistant

  1. Customer Service
  2. Patient Care
  3. Data Entry
You can check out examples of real life uses of top skills on resumes here:
  • Provided excellent customer service and built up customer relationships, resulting in increased customer satisfaction and retention.
  • Maintained and grew relationships with care coordinators in hospitals to keep open communication regarding patient care.
  • Supported the Recruiting Department with document assembly, email communication and data entry of confidential candidate profiles.
  • Assisted in the preparation and production of Financial Statements.
  • Obtained medical records, physician orders and home bound certification attestations from collaborating hospitals, rehabilitation centers and physician offices.

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Top 10 Best States for Team Assistants

  1. Massachusetts
  2. District of Columbia
  3. Connecticut
  4. New York
  5. California
  6. Maryland
  7. New Jersey
  8. Vermont
  9. Pennsylvania
  10. Minnesota
  • (1,452 jobs)
  • (364 jobs)
  • (397 jobs)
  • (2,149 jobs)
  • (4,774 jobs)
  • (657 jobs)
  • (686 jobs)
  • (81 jobs)
  • (1,320 jobs)
  • (707 jobs)

Team Assistant Resume Examples And Tips

The average resume reviewer spends between 5 to 7 seconds looking at a single resume, which leaves the average job applier with roughly six seconds to make a killer first impression. Thanks to this, a single typo or error on your resume can disqualify you right out of the gate. At Zippia, we went through over 6,268 Team Assistant resumes and compiled some information about how best to optimize them. Here are some suggestions based on what we found, divided by the individual sections of the resume itself.

Learn How To Create A Top Notch Team Assistant Resume

View Resume Examples

Team Assistant Demographics

Gender

Female

60.5%

Male

33.7%

Unknown

5.7%
Ethnicity

White

60.7%

Hispanic or Latino

15.9%

Black or African American

11.3%

Asian

8.6%

Unknown

3.5%
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Foreign Languages Spoken

Spanish

47.2%

French

11.1%

German

8.2%

Chinese

5.4%

Russian

4.7%

Mandarin

4.4%

Japanese

2.8%

Arabic

2.8%

Portuguese

2.5%

Italian

1.9%

Hebrew

1.6%

Cantonese

1.3%

Korean

1.3%

Filipino

0.9%

Swahili

0.6%

Vietnamese

0.6%

Gujarati

0.6%

Hindi

0.6%

Croatian

0.6%

Czech

0.6%
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Team Assistant Education

Schools

Kaplan University

7.6%

Southern Arkansas University

7.1%

Strayer University

7.1%

Northern Virginia Community College

6.2%

New York University

5.7%

Ashford University

5.2%

University of Washington

5.2%

Saint Leo University

5.2%

Arizona State University

4.8%

Texas A&M University

4.8%

Metropolitan State University of Denver

4.8%

University of Missouri - Columbia

4.8%

University of North Carolina at Greensboro

4.3%

Northern Illinois University

4.3%

University of California - Irvine

3.8%

Johnson C Smith University

3.8%

Pennsylvania State University

3.8%

George Mason University

3.8%

University of Central Florida

3.8%

DePaul University

3.8%
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Majors

Business

23.5%

Psychology

8.2%

Health Care Administration

6.8%

Criminal Justice

6.1%

Nursing

5.9%

Communication

5.8%

Medical Assisting Services

4.8%

Kinesiology

4.7%

Marketing

4.0%

Management

3.9%

Accounting

3.9%

Liberal Arts

3.2%

English

3.2%

Political Science

3.0%

Education

2.6%

General Studies

2.5%

Finance

2.4%

Graphic Design

1.9%

Human Resources Management

1.8%

Public Relations

1.8%
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Degrees

Bachelors

43.5%

High School Diploma

17.4%

Associate

15.6%

Masters

10.6%

Certificate

6.5%

Diploma

4.7%

License

0.9%

Doctorate

0.8%
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Updated May 18, 2020