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Become A Team Assistant

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Working As A Team Assistant

  • Interacting With Computers
  • Getting Information
  • Performing Administrative Activities
  • Communicating with Supervisors, Peers, or Subordinates
  • Establishing and Maintaining Interpersonal Relationships
  • Mostly Sitting

  • Repetitive

  • $54,768

    Average Salary

What Does A Team Assistant Do

Secretaries and administrative assistants perform routine clerical and administrative duties. They organize files, prepare documents, schedule appointments, and support other staff.

Duties

Secretaries and administrative assistants typically do the following:

  • Answer telephones and take messages or transfer calls
  • Schedule appointments and update event calendars
  • Arrange staff meetings
  • Handle incoming and outgoing mail and faxes
  • Prepare memos, invoices, or other reports
  • Edit documents
  • Maintain databases and filing systems, whether electronic or paper
  • Perform basic bookkeeping

Secretaries and administrative assistants perform a variety of clerical and administrative duties that are necessary to run an organization efficiently. They use computer software to create spreadsheets; manage databases; and prepare presentations, reports, and documents. They also may negotiate with vendors, buy supplies, and manage stockrooms or corporate libraries. Secretaries and administrative assistants also use videoconferencing, fax, and other office equipment. Specific job duties vary by experience, job title, and specialty.

Executive secretaries and executive administrative assistants provide high-level administrative support for an office and for top executives of an organization. They often handle more complex responsibilities, such as reviewing incoming documents, conducting research, and preparing reports. Some also supervise clerical staff.

Legal secretaries perform work requiring knowledge of legal terminology and procedures. They prepare legal documents, such as summonses, complaints, motions, and subpoenas under the supervision of an attorney or a paralegal. They also review legal journals and help with legal research—for example, by verifying quotes and citations in legal briefs.

Medical secretaries transcribe dictation and prepare reports or articles for physicians or medical scientists. They also take simple medical histories of patients, arrange for patients to be hospitalized, or process insurance payments. Medical secretaries need to be familiar with medical terminology and codes, medical records, and hospital or laboratory procedures.

Secretaries and administrative assistants, except legal, medical, and executive is the largest subcategory of secretaries and administrative assistants. They handle an office’s administrative activities in almost every sector of the economy, including schools, government, and private corporations. For example, secretaries in schools are often responsible for handling most of the communications among parents, students, the community, teachers, and school administrators. They schedule appointments, receive visitors, and keep track of students’ records.

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How To Become A Team Assistant

High school graduates who have experience using computer software applications, such as word processing and spreadsheets, usually qualify for entry-level positions. Although most secretaries learn their job in several weeks, many legal and medical secretaries require additional training to learn industry-specific terminology. Executive secretaries usually need several years of related work experience.

Education

High school graduates can take courses in word processing and office procedures at technical schools or community colleges. Some temporary placement agencies also provide training in word processing, spreadsheet, and database software.

Some medical and legal secretaries learn industry-specific terminology and practices by attending courses offered at community colleges or technical schools. For executive secretary positions, employers increasingly prefer to hire those who have taken some college courses or have a bachelor’s degree.

Training

Secretaries and administrative assistants typically learn their skills through short-term on-the-job training, usually lasting a few weeks. During this time they learn about administrative procedures, including how to prepare documents. Medical and legal secretaries’ training may last several months as they learn industry-specific terminology and practices.

Work Experience in a Related Occupation

Executive secretaries can gain experience by working in administrative positions that have less challenging responsibilities. Many secretaries and administrative assistants advance to higher level administrative positions.

Licenses, Certifications, and Registrations

Although not required, certification can demonstrate competency to employers.

The International Association of Administrative Professionals offers the Certified Administrative Professional (CAP) certification. Candidates must have a minimum of 2 to 4 years of administrative work experience, depending on their level of education, and pass an examination.

Legal secretaries have several certification options. For example, those with 1 year of general office experience, or who have completed an approved training course, can acquire the Accredited Legal Professional (ALP) certification through a testing process administered by NALS (previously known as National Association of Legal Secretaries). NALS also offers the Professional Legal Secretary (PLS) certification, considered to be an advanced certification for legal support professionals.

The Certified Legal Secretary Specialist (CLSS) certification is conferred by Legal Secretaries International in areas such as intellectual property, criminal law, civil litigation, probate, and business law. Candidates typically need to have 5 years of legal experience and pass an examination to become certified.

Advancement

Secretaries and administrative assistants generally advance to other administrative positions with more responsibilities, such as office supervisor, office manager, or executive secretary.

With additional training, many legal secretaries become paralegals or legal assistants.

Important Qualities

Integrity. Many secretaries and administrative assistants are trusted to handle sensitive information. For example, medical secretaries collect patient data that is required, by law, to be kept confidential in order to protect patient privacy.

Interpersonal skills. Secretaries and administrative assistants interact with clients, customers, or staff. They should communicate effectively and be courteous when interacting with others to create a positive work environment and client experience.

Organizational skills. Secretaries and administrative assistants keep files, folders, and schedules in proper order so an office can run efficiently.

Writing skills. Secretaries and administrative assistants write memos and emails when communicating with managers, employees, and customers. Therefore, they must have good grammar, ensure accuracy, and maintain a professional tone.

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Do you work as a Team Assistant?

Team Assistant Jobs

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Team Assistant Career Paths

Team Assistant
Project Coordinator Operations Manager Bookkeeper
Accounting Manager
8 Yearsyrs
Marketing Assistant Office Manager Accounts Receivable Specialist
Accounts Receivable Manager
6 Yearsyrs
Program Assistant Program Coordinator Assistant Director
Administrative Director
8 Yearsyrs
Case Manager Assistant Director Office Manager
Administrative Manager
6 Yearsyrs
Project Manager Program Manager General Manager
Business Manager
7 Yearsyrs
Coach Trainer Office Manager
Business Office Manager
8 Yearsyrs
Project Coordinator Program Manager General Manager
Center Manager
6 Yearsyrs
Human Resources Assistant Specialist Account Manager
Client Services Manager
7 Yearsyrs
Specialist Case Manager
Clinical Manager
8 Yearsyrs
Security Officer Technical Support Specialist Data Analyst
Data Manager
6 Yearsyrs
Security Officer Case Manager Admissions Coordinator
Director Of Admissions
7 Yearsyrs
Assistant To The Director Office Manager Human Resources Manager
Director Of Human Resources
10 Yearsyrs
Human Resources Assistant Human Resources Coordinator Human Resources Generalist
Human Resources Business Partner
10 Yearsyrs
Case Manager Program Coordinator Assistant Director
Office Manager
5 Yearsyrs
Assistant To The Director Assistant Director Office Manager
Office Manager Of Human Resources
7 Yearsyrs
Coach Operations Manager
Practice Manager
9 Yearsyrs
Project Manager Senior Project Manager Operations Vice President
President/Chief Executive Officer
11 Yearsyrs
Specialist Maintenance Technician Service Manager
Service Director
10 Yearsyrs
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Do you work as a Team Assistant?

Help others decide if this is a good career for them

Average Length of Employment
Team Coordinator 3.0 years
Office Specialist 2.8 years
Staff Assistant 2.6 years
Team Assistant 2.0 years
Top Employers Before
Internship 9.4%
Cashier 4.8%
Secretary 4.0%
Assistant 3.9%
Volunteer 3.5%
Teller 3.0%
Server 2.2%
Top Employers After
Internship 8.3%
Assistant 5.5%
Volunteer 4.9%
Cashier 4.1%
Teacher 3.4%
Server 3.0%
Supervisor 2.9%
Specialist 2.6%

Do you work as a Team Assistant?

Team Assistant Demographics

Gender

Female

67.8%

Male

28.5%

Unknown

3.6%
Ethnicity

White

61.5%

Hispanic or Latino

15.0%

Black or African American

11.1%

Asian

8.9%

Unknown

3.4%
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Foreign Languages Spoken

Spanish

46.3%

French

12.4%

Chinese

5.1%

German

5.1%

Mandarin

4.5%

Russian

4.0%

Portuguese

4.0%

Japanese

3.4%

Vietnamese

1.7%

Korean

1.7%

Cantonese

1.7%

Filipino

1.7%

Italian

1.7%

Hebrew

1.7%

Arabic

1.7%

Gujarati

1.1%

Swahili

0.6%

Romanian

0.6%

Danish

0.6%

Indonesian

0.6%
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Team Assistant Education

Schools

University of Phoenix

13.0%

Southern Arkansas University

11.3%

University of Houston

5.6%

New York University

5.1%

Michigan State University

4.5%

Florida Gulf Coast University

4.5%

University of Arkansas, Fayetteville

4.5%

Kaplan University

4.5%

University of Pittsburgh -

4.5%

Northeastern University

4.5%

Metropolitan State University of Denver

4.0%

University of Dayton

4.0%

University of Connecticut

4.0%

University of Colorado at Boulder

4.0%

Strayer University

4.0%

University of North Carolina at Chapel Hill

4.0%

Northern Virginia Community College

4.0%

Ithaca College

3.4%

George Washington University

3.4%

University of California - Irvine

3.4%
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Majors

Business

26.9%

Health Care Administration

7.5%

Communication

6.9%

Psychology

6.7%

Management

4.6%

Marketing

4.3%

Criminal Justice

3.9%

Nursing

3.8%

Kinesiology

3.7%

Political Science

3.7%

Accounting

3.7%

English

3.5%

Medical Assisting Services

3.5%

Finance

2.9%

Education

2.7%

Human Resources Management

2.5%

Elementary Education

2.4%

Public Relations

2.3%

Graphic Design

2.3%

Sociology

2.0%
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Degrees

Bachelors

43.8%

Other

23.6%

Masters

14.2%

Associate

10.9%

Certificate

4.5%

Diploma

1.9%

Doctorate

0.6%

License

0.5%
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Job type you want
Full Time
Part Time
Internship
Temporary

Real Team Assistant Salaries

Job Title Company Location Start Date Salary
Team Assistant Key Account PREH, Inc. Novi, MI Apr 09, 2016 $53,605
Private Banking Team Assistant Lloyds TSB Bank PLC Miami, FL Dec 01, 2010 $45,000
Team Assistant Key Account PREH Inc. Novi, MI Sep 05, 2013 $44,304
Team Assistant Key Account PREH, Inc. Novi, MI Oct 01, 2012 $44,304
Product Team Assistant (Natural Stone) DAL-Tile Corporation Dallas, TX Sep 21, 2010 $41,740
Training Team Assistant & Interpreter Multicultural Association of Medical Interpreters Utica, NY Mar 01, 2012 $26,088
Training Team Assistant and Interpreter Multicultural Association of Medical Interpreters Utica, NY Mar 02, 2012 $26,088

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Top Skills for A Team Assistant

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  1. Data Entry
  2. Customer Service
  3. Medical Records
You can check out examples of real life uses of top skills on resumes here:
  • Supported the Recruiting Department with document assembly, email communication and data entry of confidential candidate profiles.
  • Provided exceptional patient/customer service, combining professionalism and product/service knowledge with highly effective communication and interpersonal skills.
  • Obtained medical records, physician orders and home bound certification attestations from collaborating hospitals, rehabilitation centers and physician offices.
  • Participated in an eight-person audit team to analyze the financial statements of Shanghai Pudong Development Bank.
  • Ordered office supplies during the times when there was not an office supervisor on staff and served as a BSL.

How Would You Rate Working As a Team Assistant?

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Top Team Assistant Employers

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Jobs From Top Team Assistant Employers

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