What does a team coordinator do?
A team coordinator is an individual who provides administrative roles that help to facilitate the daily functions and operations of an organization. Team coordinators must work closely with the team leader to keep the team running smoothly. They must maintain central calendars so that they can promote effective use of time and keep team members informed about their daily business activities. They must also assist in facilitating training for new members to help them understand their position and work.
Team coordinator responsibilities
Here are examples of responsibilities from real team coordinator resumes:
- Manage daily logistics operations, assist other logistics coordinators as needed with any issues/concerns regarding 3rd party carriers and/or movements.
- Train, mentore and evaluate staff in new EMR system.
- Increase marketing ROI by using RFM modeling and affinity marketing techniques.
- Assist to successfully convert facility from ICD-9 to ICD-10 diagnosis codes.
- Scan in track documents to EMR for chart audits and coding purposes.
- Ensure that all health information management practices meet JCAHO and state standards.
- Audit client records after discharge, and exercise client confidentiality in accordance with HIPAA.
- Assist with keeping track with processing and tracking the status of ROI request through ScanStat.
- Respond to subpoenas, court orders, and other legal requests pertaining to medical records.
- Follow all COMAR regulations, HIPPA regulations, DDA standards, legal guidelines and other regulatory standards.
- Complete new inpatient admission and skil nursing facility coding for ICD-9 as well in the conversion to ICD-10.
- Link adults to appropriate outpatient services and provide intermediary care, including applying for Medicaid, food stamps and disability benefits.
- Monitor and ensure employees and self are compliant with OSHA, HIPPA, CPR, company and hospital policies and procedures.
- Prepare PowerPoint presentations for brand managers.
- Send require documentation to Medicaid for approval.
Team coordinator skills and personality traits
We calculated that 19% of Team Coordinators are proficient in Patients, Customer Service, and Home Health. They’re also known for soft skills such as Writing skills, Organizational skills, and Interpersonal skills.
We break down the percentage of Team Coordinators that have these skills listed on their resume here:
- Patients, 19%
Exercised discretion and good judgment in organizing priorities, completing tasks, and handling confidential information related to administration and patients.
- Customer Service, 13%
Assisted with establishing Quality Assurance standards, creating a customer service guide and an evaluation form and launching departmental monitoring
- Home Health, 12%
Provided orientation of new employees regarding home health aide services including company documentation and guidelines.
- Data Entry, 10%
Perform data entry of new employee information and inactivate employment files as necessary per Company policy.
- Patient Care, 9%
Supervised and directed staff regarding patient care, coordinating clinical care including patient education and monitoring the use of clinical pathways.
- Rehabilitation, 5%
Collaborated with Division of Vocational Rehabilitation providing quality assessment and placement services that allowed for appropriate job placement.
Most team coordinators use their skills in "patients," "customer service," and "home health" to do their jobs. You can find more detail on essential team coordinator responsibilities here:
Writing skills. One of the key soft skills for a team coordinator to have is writing skills. You can see how this relates to what team coordinators do because "secretaries and administrative assistants write memos and emails when communicating with managers, employees, and customers." Additionally, a team coordinator resume shows how team coordinators use writing skills: "report writing and data entry in order to keep management informed. "
Organizational skills. Another essential skill to perform team coordinator duties is organizational skills. Team coordinators responsibilities require that "secretaries and administrative assistants keep files, folders, and schedules in order so that an office runs efficiently." Team coordinators also use organizational skills in their role according to a real resume snippet: "identified community resources and organizational needs and oversee training to facilitate staff development and client/family goal attainment. "
Interpersonal skills. team coordinators are also known for interpersonal skills, which are critical to their duties. You can see how this skill relates to team coordinator responsibilities, because "secretaries and administrative assistants interact with clients, customers, or staff." A team coordinator resume example shows how interpersonal skills is used in the workplace: "maintained excellent interpersonal skills in dealing with patients, providers, and scca co-workers * demonstrated excellent customer service skills"
The three companies that hire the most team coordinators are:
- Dunham's Sports484 team coordinators jobs
- Kering Americas Inc34 team coordinators jobs
- Fairview Health Services18 team coordinators jobs
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Compare different team coordinators
Team coordinator vs. Office manager/office coordinator
An office manager/office coordinator is responsible for managing daily administrative tasks and monitoring workflow processes to ensure maximum productivity on meeting client deadlines and maintaining customer satisfaction. Office managers/office coordinators respond to customers' inquiries and concerns, manage records accurately, assist the marketing department on promoting brand image, develop strategic procedures, and identify business opportunities to grow revenues and increase profitability. An office manager/office coordinator must have excellent communication and organization skills to perform various duties in supporting business operations.
These skill sets are where the common ground ends though. The responsibilities of a team coordinator are more likely to require skills like "patients," "home health," "data entry," and "rehabilitation." On the other hand, a job as an office manager/office coordinator requires skills like "financial reports," "office equipment," "appointment scheduling," and "office operations." As you can see, what employees do in each career varies considerably.
On average, office managers/office coordinator reach lower levels of education than team coordinators. Office managers/office coordinator are 6.4% less likely to earn a Master's Degree and 0.5% less likely to graduate with a Doctoral Degree.Team coordinator vs. Document control coordinator
A document control coordinator is responsible for sorting and filing necessary documents for project management and business requirements. Document control coordinators compile reports, analyze contracts, and ensure that the documents are filled out accurately. They also check the validity of every contract and document and properly dispose of outdated ones. A document control coordinator should always adhere to the company's protocols and guidelines to maintain the safety and security of the information database and prevent unauthorized access to confidential data.
Each career also uses different skills, according to real team coordinator resumes. While team coordinator responsibilities can utilize skills like "customer service," "home health," "patient care," and "rehabilitation," document control coordinators use skills like "infection control," "fda," "infection prevention," and "gmp."
Document control coordinators earn a lower average salary than team coordinators. But document control coordinators earn the highest pay in the construction industry, with an average salary of $59,278. Additionally, team coordinators earn the highest salaries in the automotive with average pay of $72,851 annually.Average education levels between the two professions vary. Document control coordinators tend to reach similar levels of education than team coordinators. In fact, they're 3.9% less likely to graduate with a Master's Degree and 0.5% less likely to earn a Doctoral Degree.What technology do you think will become more important and prevalent for team coordinators in the next 3-5 years?
Matthew Gilbert
Lecturer of Marketing, Coastal Carolina University
Team coordinator vs. National account coordinator
A national account coordinator is primarily in charge of building positive relationships with new and existing clients, ensuring client satisfaction and profit growth. They support a company's sales team by conveying the needs of clients, developing sales strategies through research and analyses, and recommending solutions against problem areas. Moreover, a national account coordinator directly communicates with clients through calls and correspondence, assisting them by answering inquiries, arranging appointments, and addressing issues and concerns, resolving them promptly and efficiently.
The required skills of the two careers differ considerably. For example, team coordinators are more likely to have skills like "patients," "customer service," "home health," and "data entry." But a national account coordinator is more likely to have skills like "national accounts," "logistics," "account management," and "data collection."
When it comes to education, national account coordinators tend to earn similar degree levels compared to team coordinators. In fact, they're 1.3% less likely to earn a Master's Degree, and 0.5% less likely to graduate with a Doctoral Degree.Team coordinator vs. Administrative coordinator
An Administrative Coordinator oversees the line of communication and schedules within a company, ensuring that every necessary information is delivered and conveyed. An administrative coordinator's responsibilities include responding to inquiries and requests from workforce personnel or client, managing calls and correspondence, maintaining and rotating various forms of documentation, and designing or improving systems that would help the company's operating procedures. Furthermore, it is also essential for an Administrative Coordinator to evaluate the methods and progress, continuity of workflow, and resolve issues as needed within the company.
Types of team coordinator
Updated January 8, 2025
