Technical clerk job description

Job Title
: Operations Documentation Coordinator

Location
: Corning, NY

Duration:
6 months with high possibility of extension
M-F, 8am - 5pm

Non-exempt
Contract could be extended!


Requirements:

AAS/AS Degree (minimum) in a technical discipline (Civil Engineering, Construction Management...etc.) with 1-2 years of documentation support experience OR 3-5 years of documentation support experience in an operations environment.
Superior competency with Microsoft Office (all tools in the suite).


Scope of Position:

• This position is in the Sullivan Park Operations directorate within the Laboratory Services Management & Engineering (LSME) department. The primary function of the LSME department is to provide support for Research, Development & Engineering (RD&E) activities by providing professional service in the areas of Project Management (PM), Infrastructure Engineering (IE), Life Safety Systems and Engineering (LSSE), Space Planning Analysis & Control (SPAC) and Pollution Abatement (PA).
• A key part of this role is building working relationships with those individuals who own, use and reference LSME documents on a routine basis. Time will be spent working with all levels of the organization and with cross-functional team members.

Day to Day Responsibilities:

Support of the following focus areas including, but not limited to:

1. Safety

This position must remain in compliance with all corporate safety requirements as well as those of both Sullivan Park Operations and the LSME department. Requirements include:
Responsibility for knowing safety policies and ensuring personal safety
Completion of all required safety training
(Steel-toed shoes and prescription safety glasses are the responsibility of the employee, all other PPE required to perform the job will be provided)

2. Documentation

This position is responsible for managing and maintaining the department's documentation libraries (OnFile, SharePoint...etc.) and for developing a process to support the auditing of various types of documents utilized by LSME Operation groups, including, but not limited to:
Infrastructure Engineering Group
Project Management Group
CCIC Operations
Pollution Abatement Operations
Knowledge Management Document Control in the form of, but not limited to, the following document types:
IE System Documentation
AutoCAD Drawings
1-line Schematics
Air Balance Documentation
Panel Schedules
Project Documentation
Equipment Operation Manuals
Preventative Maintenance Schedules
Spare Parts List
Operations Documentation
Standard Operating Procedures (SOP)
Lock-Out/Tag-Out (LOTO)
Standard Operating Setpoints (SOS)
Job Safety Analysis (JSA)
Personal Protective Equipment Hazardous Assessment (PPEHA)
Job Aides (JA)
all in support of and with shared responsibility for, Knowledge Management's Document Control function.

3. Partnership

This position will collaborate and develop relationships with both the owners and users of the documentation that supports LSME operations, as well as the S&T organization.
LSME Document Owners: Time will be spent organizing, auditing, and managing LSME's controlled documentation sites (On-File, SharePoint...etc.).
CISP Design Standards: Time will be spent managing documentation in the CISP Design Standards Library in On-File and on the Corning Partner SharePoint site.
Lab Operations Processes: Time will be spent supporting LSME's Lab Operation groups (IE, CCIC, PA...etc.) and their documentation needs that support the operation of these groups, thus the sustainability of their processes.
LSME's Maximo & BIM Programs: Time will be spent collaborating with these teams and supporting the documentation necessary for sustaining data linkage between these systems and other documentation sites.

4. Compliance

This position will support and ensure departmental compliance to the Department of Archives and Record Management (DARM) policies, as well as to the Sullivan Park retention schedule, procedures, and standards.


Travel Requirements

Conferences, training, or customer visits, as approved by supervisor. Travel expenses are managed by the employee and the supplier.


Required Skills:

Competency with Microsoft Office (Excel, Word, PowerPoint, Visio...etc.)
Competency in Microsoft M365 Environment (SharePoint, Teams, OneDrive, OneNote...etc.)


Desired Skills:

Knowledge of Infrastructure Engineering principles
Knowledge of Project Management processes
Knowledge of LEAN Construction principles


Soft Skills:

Safety and customer focused
Extremely detailed oriented and highly organized
Excellent written and verbal communication skills
Ability to perform work independently
Adaptable and flexible
Team player and collaborative, cross-functionally
Ability to manage multiple priorities
Prioritize work to meet completion dates, considering both unexpected and planned needs

Job DescriptionJob Title: Operations Documentation Coordinator
Non-exempt
Onsite at Sullivan Park, M-F, 8am - 5pm
Max bill rate of ***/hr
Contract could be extended!

Requirements:

AAS/AS Degree (minimum) in a technical discipline (Civil Engineering, Construction Managementetc.) with 1-2 years of documentation support experience OR 3-5 years of documentation support experience in an operations environment. Superior competency with Microsoft Office (all tools in the suite).

Product of Position:

This position is in the Sullivan Park Operations directorate within the Laboratory Services Management & Engineering (LSME) department. The primary function of the LSME department is to provide support for Research, Development & Engineering (RD&E) activities by providing professional service in the areas of Project Management (PM), Infrastructure Engineering (IE), Life Safety Systems and Engineering (LSSE), Space Planning Analysis & Control (SPAC) and Pollution Abatement (PA).

A key part of this role is building working relationships with those individuals who own, use and reference LSME documents on a routine basis. Time will be spent working with all levels of the organization and with cross-functional team members.

Day to Day Responsibilities:

Support of the following focus areas including, but not limited to:

1. Safety

This position must remain in compliance with all corporate safety requirements as well as those of both Sullivan Park Operations and the LSME department. Requirements include:

Responsibility for knowing safety policies and ensuring personal safety

Completion of all required safety training

(Steel-toed shoes and prescription safety glasses are the responsibility of the employee, all other PPE required to perform the job will be provided)

2. Documentation

This position is responsible for managing and maintaining the departments documentation libraries (OnFile, SharePointetc.) and for developing a process to support the auditing of various types of documents utilized by LSME Operation groups, including, but not limited to:

Infrastructure Engineering Group

Project Management Group

CCIC Operations

Pollution Abatement Operations

Knowledge Management Document Control in the form of, but not limited to, the following document types:

IE System Documentation

AutoCAD Drawings

1-line Schematics

Air Balance Documentation

Panel Schedules

Project Documentation

Equipment Operation Manuals

Preventative Maintenance Schedules

Spare Parts List

Operations Documentation

Standard Operating Procedures (SOP)

Lock-Out/Tag-Out (LOTO)

Standard Operating Setpoints (SOS)

Job Safety Analysis (JSA)

Personal Protective Equipment Hazardous Assessment (PPEHA)

Job Aides (JA)

all in support of and with shared responsibility for, Knowledge Managements Document Control function.

3. Partnership

This position will collaborate and develop relationships with both the owners and users of the documentation that supports LSME operations, as well as the S&T organization.

LSME Document Owners: Time will be spent organizing, auditing, and managing LSMEs controlled documentation sites (On-File, SharePointetc.).

CISP Design Standards: Time will be spent managing documentation in the CISP Design Standards Library in On-File and on the Client Partner SharePoint site.

Lab Operations Processes: Time will be spent supporting LSMEs Lab Operation groups (IE, CCIC, PAetc.) and their documentation needs that support the operation of these groups, thus the sustainability of their processes.

LSMEs Maximo & BIM Programs: Time will be spent collaborating with these teams and supporting the documentation necessary for sustaining data linkage between these systems and other documentation sites.

4. Compliance

This position will support and ensure departmental compliance to the Department of Archives and Record Management (DARM) policies, as well as to the Sullivan Park retention schedule, procedures, and standards.

Travel Requirements

Conferences, training, or customer visits, as approved by supervisor. Travel expenses are managed by the employee and the supplier.

Work Schedule

Monday - Friday, 8a-5p or as determined by supervisor - flextime considered

Candidate must be eligible to work beyond 12 months (this does not specify a contract length).

Employee benefits are determined and provided by the supplier.

Required Education & Experience:

AAS/AS Degree (minimum) in a technical discipline (Civil Engineering, Construction Managementetc.) with 1-2 years of documentation support experience or 3-5 years of documentation support experience in an operations environment.

Required Skills:

Competency with Microsoft Office (Excel, Word, PowerPoint, Visio...etc.)

Competency in Microsoft M365 Environment (SharePoint, Teams, OneDrive, OneNoteetc.)

Desired Skills:

Knowledge of Infrastructure Engineering principles

Knowledge of Project Management processes

Knowledge of LEAN Construction principles

Soft Skills:

Safety and customer focused

Extremely detailed oriented and highly organized

Excellent written and verbal communication skills

Ability to perform work independently

Adaptable and flexible

Team player and collaborative, cross-functionally

Ability to manage multiple priorities

Prioritize work to meet completion dates, considering both unexpected and planned needs