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Technical Writer skills for your resume and career

Updated January 8, 2025
6 min read
Quoted Experts
Thomas Reynolds,
Ted Anton
Technical Writer Example Skills

One of the most important hard skills a technical writer can possess is experience creating technical documentation because this is a key aspect of the job. It's also important for technical writers to have the hard skill of subject matter expertise in the subject they are looking to write about. They may also need the hard skills of knowledge of powerpoint and other presentation tools, depending on the industry.


When it comes to soft skills, technical writers should have strong adaptability skills above all else. Technical writers need to create original writing that is as engaging as possible, so creative skills are also crucial.

Below we've compiled a list of the most critical technical writer skills. We ranked the top skills for technical writers based on the percentage of resumes they appeared on. For example, 8.6% of technical writer resumes contained technical documentation as a skill. Continue reading to find out what skills a technical writer needs to be successful in the workplace.

15 technical writer skills for your resume and career

1. Technical Documentation

Technical documentation means any documentation that gives a functional, architectural, and handling description of a technical product or a product in use or development.

Here's how technical writers use technical documentation:
  • Designed and developed the technical documentation needed for supporting the Technical Services and Application Development groups of the Information Technology department.
  • Developed internal department-level procedures, as well as provide structured guidelines for crew to follow when developing business and technical documentation.

2. Subject Matter Experts

Here's how technical writers use subject matter experts:
  • Scheduled and coordinated meetings with subject matter experts and other cross-functional teams on multiple documentation projects that I managed simultaneously.
  • Analyzed production deployment processes through interviews with the subject matter experts, recommended, documented and implemented improved processes.

3. PowerPoint

Here's how technical writers use powerpoint:
  • Developed sophisticated PowerPoint presentations for cross-departmental meetings.
  • Prepared PowerPoint presentations and internal marketing and promotional materials to keep company abreast of rapidly changing procedures within the department.

4. Visio

Visio or Microsoft Visio is computer software that allows users to create and draw vector graphics according to their requirements. The program is used to draw flowcharts, org charts, data flow diagrams, process flow diagrams, and modeling diagrams. Visio is also used to draw architectural designs including; building and floor plans, and 3D geographical maps.

Here's how technical writers use visio:
  • Diagram these transactions using VISIO files into Adobe InDesign C26.
  • Created Visio diagrams while interacting with developers and subject matter experts to gather information necessary to create technical documents.

5. SharePoint

Here's how technical writers use sharepoint:
  • Edited and published the technical articles and developed engineering documents for the knowledge-base SharePoint for internal and access-specific external users.
  • Re-engineered county specification book process taking from highly manual to online/electronic process using SharePoint as main content repository.

6. Test Procedures

Test procedure i defined as a tool for conducting an experiment to analyze or observe the specifications of a process or application.

Here's how technical writers use test procedures:
  • Developed and implemented standards for documenting program specifications, test procedures, software procedures, and other contract deliverable documents.
  • Conducted verification and acceptance test procedures for quality assurance on computer platforms to include troubleshooting and isolating system failures.

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7. Training Materials

Here's how technical writers use training materials:
  • Produced training materials and end-user documentation for systems used by advertising professionals to purchase and schedule media time.
  • Manage and perform print production updates to customized performance improvement training materials, while maintaining master production schedule.

8. Project Management

Here's how technical writers use project management:
  • Coordinated scheduling/project management of documentation.
  • Contribute to extensive documentation project editing and revising project management plans, security protocols, architecture development, and requirement gathering.

9. HTML

Here's how technical writers use html:
  • Created and modified documentation to meet user requirements in preparation for HTML conversion and user manual for software application functionality.
  • Converted Marketing collateral from FrameMaker to HTML using WebWorks Publisher.

10. User Guides

A user guide or manual is proposed to assist people in using a certain mechanical system. Usually scripted by a technical writer, it can also be written by project managers, programmers, product managers, or other technical staff, especially in a small company. User guides are mostly written for computer hardware, computer software, electronic goods but they can be written for almost any product. Most user guides are written in more than one language and contain associated images to enable users to understand better.

Here's how technical writers use user guides:
  • Worked independently and remotely performing research to revise technical operating manuals and user guides for medical devices and video equipment.
  • Create and maintain end-user documentation including user guides and training documents for customized Oracle Business Intelligence Enterprise Edition software.

11. User Manuals

Here's how technical writers use user manuals:
  • Generated and edited user manuals for portable Computed Tomography (CT) Scanner designer and manufacturer in Software Quality Engineering department.
  • Created new and updated existing User Manuals for high-performance gas and liquid measurement analyzers used in a variety of real-world applications.

12. SMEs

Here's how technical writers use smes:
  • Interviewed SMEs to obtain technical input and utilized process documentation for further technical input to create and update customer documentation.
  • Interviewed SMEs to hone precise procedures, removing non-essential information, and disseminated concise details required for operational use.

13. Technical Publications

Here's how technical writers use technical publications:
  • Created user documentation for a variety of materials, including technical publications and marketing brochures, ensuring technical verbiage was easy-to-understand.
  • Answer questions from engineering personnel, customers and others concerning technical publications and assist in training less experienced Technical Publications personnel.

14. XML

XML is a medium for storing and transporting data that is independent of software and hardware. XML stands for eXtensible Markup Language. XML, like HTML, is a markup language that was created to store and transport data. It was created with the intention of being self-descriptive. There are no predefined tags in the XML language. Another feature is that XML is extensible.

Here's how technical writers use xml:
  • Developed functional and technical requirements documents for an interactive television application and an XML conversion utility.
  • Analyzed FrameMaker source document and provided feedback to XML architects to improve accuracy of conversion.

15. API

Here's how technical writers use api:
  • Collaborated with graphic designers and programmers to develop user interface guidelines and API reference documentation for insurance software.
  • Developed/implemented new Enterprise Services API Portal and Wiki pages for Web services Continuous Integration initiative.
top-skills

What skills help Technical Writers find jobs?

Tell us what job you are looking for, we’ll show you what skills employers want.

What Technical Writer skills would you recommend for someone trying to advance their career?

Thomas ReynoldsThomas Reynolds LinkedIn Profile

Associate Professor and Director of Undergraduate Studies, University of Minnesota

Technical writing and communication can span many fields. However, there are specific fields that are especially open to technical communication, such as information technology and computer software (technical documentation, for example), as well as medical and health fields. Many of our graduates work for companies that involve computer technology, such as software companies and content management for web consulting firms. In addition, many of our graduates work in biomedical companies that require technical and global documentation of medical devices.

I can't say that I know of a sure bet, but places that deal with medical technology, healthcare, and related fields are probably going to need people well trained to communicate specialized knowledge to a variety of audiences and in a variety of ways. Telemedicine seems to have gained a more permanent stronghold in the healthcare system, and I imagine that the various communication channels involved in this new way of practicing medicine will open opportunities for well-trained graduates such as ours who are willing to be pioneers in this area.

What type of skills will young Technical Writers need?

Ted AntonTed Anton LinkedIn Profile

Professor, DePaul University

They will need to know how to understand and communicate complex information, often contradictory, in a catchy and understandable way. They will have to read professional data online, in business, medicine, health, you name it and then create a sales or summary pitch for investors. So, reading, writing, communication skills will continue to be important. Math, of course, is a big plus, but up to the advanced algebra level... Statistical skills will be helpful. Overall, employers are seeking curious, adventurous, bold, and creative thinkers and communicators for an ever-changing world.

What technical skills for a Technical Writer stand out to employers?

Kate Kurtin Ph.D.Kate Kurtin Ph.D. LinkedIn Profile

Associate Professor, California State University, Los Angeles

Every article on the subject says that communication skills are the most important skills to have when on the job market - and this is not my bias speaking, even Warren Buffet said it! Public speaking, critical thinking, interpersonal skills, etc., these are things that stand out to employers.

What soft skills should all Technical Writers possess?

Joshua Abboud Ph.D.

Associate Professor, Director of Bachelor of Liberal Studies, University of Kentucky

A maintained and active social media presence will publicly demonstrate your writing abilities while also helping you to connect with other writers and job opportunities. As a writer, you always want to be writing, and Twitter is writing, Instagram is writing, etc. They can also be places to announce your current projects. You can only write so much on a resume, but social media allows you to amplify your abilities and keep a record of your work.

In addition to developing your writing ethos, you will have to have a good sense of time management and the ability to focus. You will more than likely be working on several projects simultaneously, with different due dates and requirements. Keeping them all straight and delivering your work on time is critical to acquiring projects in the future. We don't all have the same organizational methods, so you need to know how you work and what workflows are best for you. Then you will need to fine-tune those methods, live with them, make them part of you so that they become part of that writing style you are honing. Writing doesn't always come easy and fast, so the more you can develop a strong sense of organizational skills that are adaptable to the different projects you work on, the more you can manage the requirements of different jobs.

What hard/technical skills are most important for Technical Writers?

Joshua Abboud Ph.D.

Associate Professor, Director of Bachelor of Liberal Studies, University of Kentucky

I mentioned developing unique research skills as an important part of your resume, but to me, it is the single most important hard skill for a content writer. You often won't have a lot of time and will have to start a project from scratch. Moving from general information to more specific sources and knowing how and when to do this will make you stand out as a writer who has important things to say. You have to think of your writing as always persuasive, no matter what you are working on. You are telling a story, and you have a specific audience that needs to hear that story. The more specific you can make that story, the better your information and the more unique your approach to the topic will be. Make your writing stand out.

The second is probably the ability to edit your work. I teach many students who tell me they aren't very good at editing their own work. Most likely, it is because they don't like to read their own work. Become a fan of writing; what I mean by that is read writing for the writing itself. Develop a sense for the style of other writers, but most of all, enjoy your own writing. Read your own writing, silently and out loud. Listen to how it sounds, your word choices, your rhythm, the cadence. When something sounds off, you will be able to revise it. Editing does not just mean typos or grammar mechanics (although, it is definitely that as well). This all leads back to developing your own style and brand of writing.

List of technical writer skills to add to your resume

Technical Writer Skills

The most important skills for a technical writer resume and required skills for a technical writer to have include:

  • Technical Documentation
  • Subject Matter Experts
  • PowerPoint
  • Visio
  • SharePoint
  • Test Procedures
  • Training Materials
  • Project Management
  • HTML
  • User Guides
  • User Manuals
  • SMEs
  • Technical Publications
  • XML
  • API
  • Proofreading
  • DOD
  • Technical Manuals
  • Web Content
  • Engineering Drawings
  • Adobe Acrobat
  • Style Guides
  • Technical Specifications
  • Technical Data
  • Windows
  • Content Management System
  • Indesign
  • Software Documentation
  • Technical Content
  • CSS
  • Adobe Illustrator
  • QA
  • ISO
  • Training Manuals
  • Madcap Flare
  • Process Documentation
  • Dita
  • Maintenance Manuals
  • Adobe Framemaker
  • SDLC
  • FDA
  • RoboHelp
  • Adobe Photoshop
  • Technical Reports
  • Software Applications
  • PDF
  • Installation Guides
  • End-User Documentation
  • Technical Accuracy
  • Unix

Updated January 8, 2025

Zippia Research Team
Zippia Team

Editorial Staff

The Zippia Research Team has spent countless hours reviewing resumes, job postings, and government data to determine what goes into getting a job in each phase of life. Professional writers and data scientists comprise the Zippia Research Team.

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