How to hire a test proctor

How to hire a test proctor, step by step

Here's a step-by-step test proctor hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write a test proctor job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new test proctor
• Step 8: Go through the hiring process checklist

What does a test proctor do?

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1. Identify your hiring needs

   Before you post your test proctor job, you should take the time to determine what type of worker your business needs. While certain jobs definitely require a full-time employee, it's sometimes better to find a test proctor for hire on a part-time basis or as a contractor.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   Hiring the perfect test proctor also involves considering the ideal background you'd like them to have. Depending on what industry or field they have experience in, they'll bring different skills to the job. It's also important to consider what levels of seniority and education the job requires and what kind of salary such a candidate would likely demand.

   The following list breaks down different types of test proctors and their corresponding salaries.

   Type of Test Proctor	Description	Hourly rate
   Test Proctor	Teacher assistants work under a teacher’s supervision to give students additional attention and instruction.	$10-37
   Education Paraprofessional	An education paraprofessional's role is to carry out support tasks for a teacher in a school setting. They are responsible for creating learning materials such as visual aids and presentations, participating in devising lesson plans and assessment methods, grading and evaluating student performances, and even maintaining order in the classroom... Show more	$11-18
   Teacher Internship	Teaching interns are individuals who assist teachers and educators in the classroom. The interns are instructed to fulfill the tasks set out and provided by the supervisors for them... Show more	$16-32

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Customer Service
   • Standardized Testing
   • Test Security
   • Computer Lab
   • Check-In
   • Computer Software
   • Various Testing
   • Data Entry
   • Test Materials
   • Placement Tests
   • Test Results
   • Test Takers
   • Office Equipment
   • Test Sessions

   Check all skills

   Responsibilities:

   • Manage incidents of unacceptable identification or authorization-to-test documentation according to Prometric and the clients expectations
   • Assist adults with disabilities in completing their GED certification.
   • Administer reading, math and writing assessment tests to new students.
   • Instruct students on material need in order to earn their GED.
   • Provide students with the proper materials or supplementary work in order to improve their math and reading skills.
   • Administer industry standard testing to nuclear employees, troubleshoot computer system errors, resolve data mismatch issues, other tasks as assigned

   More test proctor duties

3. Make a budget

   Including a salary range in the test proctor job description is a good way to get more applicants. A test proctor salary can be affected by several factors, such as the location of the job, the level of experience, education, certifications, and the employer's prestige.

   For example, the average salary for a test proctor in Iowa may be lower than in Alaska, and an entry-level engineer typically earns less than a senior-level test proctor. Additionally, a test proctor with lots of experience in the field may command a higher salary as a result.

   Average test proctor salary

   $41,915yearly

   $20.15 hourly rate

   ---

   Entry-level test proctor salary

   $22,000 yearly salary

   Updated December 18, 2025

   Average test proctor salary by state

   Rank	State	Avg. salary	Hourly rate
   1	New York	$56,515	$27
   2	Connecticut	$56,449	$27
   3	Massachusetts	$49,106	$24
   4	Virginia	$45,461	$22
   5	California	$44,277	$21
   6	Indiana	$42,721	$21
   7	Michigan	$42,168	$20
   8	Maryland	$41,868	$20
   9	Ohio	$39,577	$19
   10	North Carolina	$35,781	$17
   11	Washington	$33,301	$16
   12	Florida	$31,487	$15
   13	South Carolina	$30,790	$15
   14	Louisiana	$30,452	$15
   15	Oregon	$29,722	$14
   16	Texas	$29,591	$14
   17	Kansas	$29,420	$14
   18	Oklahoma	$28,926	$14
   19	Idaho	$28,698	$14
   20	Iowa	$28,048	$13

   Average test proctor salary by company

   Company

   Rank	Company	Average salary	Hourly rate	Job openings
   1	Pace University	$119,402	$57.40
   2	Dallas College	$72,913	$35.05	1
   3	Duke University Health System	$61,604	$29.62	1
   4	LA State University Continuing	$54,555	$26.23	2
   5	The University System of Maryland Foundation	$47,358	$22.77
   6	The University of Kansas Health System	$46,829	$22.51	1
   7	AJ Tutoring	$45,802	$22.02
   8	Day & Zimmermann	$44,025	$21.17
   9	LG-TEK	$43,479	$20.90
   10	Bryant & Stratton College	$43,349	$20.84
   11	Central Oregon Community College	$43,325	$20.83
   12	Triangle Services	$40,535	$19.49
   13	Anne Arundel County Public Schools	$39,916	$19.19
   14	Virginia's Community Colleges	$38,816	$18.66
   15	Tacoma Community College	$38,195	$18.36
   16	North Central Texas College	$37,625	$18.09	1
   17	University of Florida	$37,045	$17.81
   18	State of West Virginia	$35,245	$16.94	3
   19	Concorde Career Colleges	$34,552	$16.61
   20	Educate!	$33,816	$16.26	1

4. Writing a test proctor job description

   A test proctor job description should include a summary of the role, required skills, and a list of responsibilities. It's also good to include a salary range and the first name of the hiring manager. Below, you can find an example of a test proctor job description:

   Test proctor job description example

   Test Center Proctor
   
   Reports to: Director of Workforce Development
   
   Classification: Non-Exempt
   
   Hours: Part-time up to 20 hours weekly/flexible hours
   
   Location: Salem
   
   Compensation: 16.00/Hour
   
   Overview
   
   At Triangle Inc. we believe that we are all people with ability! We empower people with disabilities and their families so they can enjoy rich fulfilling lives. We have an opening for a Test Center Proctor at our new Salem location.
   
   Triangle is committed to providing all the necessary resources and skills an individual will need to obtain competitive employment. Towards this goal, Triangle offers high school equivalency testing and industry certification/credentials though computer-based testing. Our growth in this area seeks to create an inclusive testing environment for all people including individuals with disabilities. These centers ensure those with disabilities have the accommodations and access to computer based standardized testing that they require. Our design will bring together staff who demonstrate high performance standards, respect for individuals, and unequivocal service, resulting in becoming one of the top performing testing centers in the State of Massachusetts. If this aligns with your professional goals, consider joining our Triangle Testing Center Team!
   
   Primary Responsibilities:
   
   The duties of each proctor vary, depending on the type of assistance the Test Administrator requires. Proctors generally perform or assist in performing the following functions:
   
   + Arrange test room / Clean and sanitize.
   
   + Check-in test takers (registration confirmation & identification).
   
   + Direct Test takers to specific seats.
   
   + Distribute and collect Test books to and from each taker individually.
   
   + Answer general (procedural) questions.
   
   + Walk around the room frequently during the testing to guard against improper conduct and to establish that every test taker is working on the appropriate section of the test.
   
   + Check that test takers are gridding their answers properly on their answer sheet and not marking answers in the test book.
   
   + Check restrooms immediately after the test begins, and periodically thereafter, to be sure that the rooms contain no testing aids (examples: books, notes, writing on towels or walls)
   
   + Monitor and account for test materials periodically throughout testing.
   
   + Clear the memory of each calculator (if applicable) before dismissing test takers to confirm that no test content is being removed or concealed. Be sure to check writing on the calculator.
   
   + Verify that no one (including test personal) is using a cell phone during the test administration.
   
   + Verify that prohibited devices and testing aids are not being used in the test center, during the administration and during any breaks.
   
   + Be able to detect instances of improper conduct or theft of test materials and be able to bring this information forward to a supervisor.
   
   + Help support the Test Administrator in any ways that is asked.
   
   Qualifications
   
   + Experience in administrative and/or clerical work.
   
   + Supporting in a classroom environment.
   
   + Bilingual in Spanish preferred
   
   + Be at least 18 years of age or older.
   
   + Be able to interact effectively and courteous with test takers and test center personal.
   
   + Be able to explicitly follow oral and written instructions.
   
   + Possess unquestionable integrity and be able to handle groups of test takers in an effective, efficient and friendly manner.
   
   + Not be involved in high school equivalency instruction.
   
   + Experience in serving and/or working with individual with disabilities (preferred).
   
   Language Skills
   
   + Ability to verbally communicate, read, write, interpret, and write documents.
   
   + Ability to respond and navigate common inquiries or complaints from test takers.
   
   Americans with Disability Specifications
   
   Physical Demands:
   
   The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
   
   While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, talk or hear; taste or smell. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
   
   Work Environment:
   
   Work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.
   
   Triangle Inc. provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics.

   Copy this example

   

5. Post your job

   To find test proctors for your business, try out a few different recruiting strategies:

   • Consider internal talent. One of the most important talent pools for any company is its current employees.
   • Ask for referrals. Reach out to friends, family members, and your current work to ask if they know any test proctors they would recommend.
   • Recruit at local colleges. Attend job fairs at local colleges to recruit entry-level test proctors with the right educational background.
   • Social media platforms. LinkedIn, Facebook, and Twitter have more than 3.5 billion users, and they're a great place for company branding and reaching potential job candidates.

   Post your job online:

   • Post your test proctor job on Zippia to find and recruit test proctor candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   Recruiting test proctors requires you to bring your A-game to the interview process. The first interview should introduce the company and the role to the candidate as much as they present their background experience and reasons for applying for the job. During later interviews, you can go into more detail about the technical details of the job and ask behavioral questions to gauge how they'd fit into your current company culture.

   You should also ask about candidates' unique skills and talents to see if they match the ideal candidate profile you developed earlier. Candidates good enough for the next step can complete the technical interview.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new test proctor

   Once you've decided on a perfect test proctor candidate, it's time to write an offer letter. In addition to salary, it should include benefits and perks available to the employee. Qualified candidates may be considered for other positions, so make sure your offer is competitive. Candidates may wish to negotiate. Once you've settled on the details, formalize your agreement with a contract.

   You should also follow up with applicants who don't get the job with an email letting them know that you've filled the position.

   Once that's done, you can draft an onboarding schedule for the new test proctor. Human Resources should complete Employee Action Forms and ensure that onboarding paperwork is completed, including I-9s, benefits enrollment, federal and state tax forms, etc. They should also ensure that new employee files are created for internal recordkeeping.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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