Administrative Coordinator jobs at Texas A&M University-Corpus Christi - 58 jobs

Job Title ASAP2TEACH Program Administrative Associate V Agency Texas A&M University - San Antonio Department Department Of Educator & Leadership Preparation Proposed Minimum Salary Commensurate Job Type Staff Job Description The ASAP2TEACH Program Administrative Associate V is responsible for maintaining office records including faculty and student files, purchasing, and budgeting; travel requests and vouchers; grant data, and faculty related information. The administrative assistant performs other activities as needed including preparing travel requests and vouchers; preparing workload reports; placing supply orders; assisting business partners or stakeholders; taking meeting minutes; and compiling reports that may be required by university grant administration or external agencies This is a grant funded position. Grant funded positions are time-limited and are contingent upon sufficient grant funding. Responsibilities: * Maintains records related to the activities of the grant. * Budgetary Processes. * Screens calls and make appointments for the Project Director. * Handles correspondence and prepares reports. * Maintains office equipment and assists in acquiring supplies. * Maintains active files and assists in the processing of related program information. * Assists with correspondence and maintenance of hiring files. * Assists in the preparation of travel requests and vouchers. * Prepares workload reports. * Verifies schedules. * Performs other duties as assigned. Education and Experience: * High school diploma or higher in related field. * Five (5) years of related experience. Knowledge, Skills, and Abilities: * Knowledge of word processing, spreadsheet, and database applications. * Knowledge of accounting and budgeting for the department. * Ability to multitask and work cooperatively with others. * Excellent written communication, analytical, interpersonal, and organizational skills. * Ability to work in a high-stress environment. * Ability to work with sensitive information and maintain confidentiality. * Ability to work independently once given a project. Applicant Instructions: Please make sure to provide the following documents: * Cover Letter * Resume / CV * Professional References For detailed instructions on how to apply for any position on our website, please use the following link: ***************************************************************** Summary of Employee Benefits: *************************************************************************** Texas A&M University-San Antonio values community engagement and encourages applicants who are committed to advancing the well-being and prosperity of our communities. Please ensure that all required documents are uploaded prior to submitting the application. Once the application is submitted, no changes or revisions can be made. If you have issues with adding documents to your application, please contact HR at ************. In compliance with ADA, if accommodations are needed for the application process, please contact HR at **************. All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and/or other information required by the institution's procedures, including the completion of the criminal history check. Equal Opportunity/Veterans/Disability Employer.

Posting Number S06776P Position Title Housing Administration Coordinator Functional Title Housing Administration Coordinator Department Residential Life Salary Range $45,000 - DOQ Pay Basis Monthly Position Status Regular full-time Location Richardson Position End Date (if temporary) Posting Open Date 12/16/2025 Posting Close Date Open Until Filled Yes Desired Start Date 02/02/2026 Job Summary The Housing Administration team is made up of 3 Housing Administration Coordinators reporting to the Associate Director of Housing Administration. While all Coordinators are cross-trained, each has a specific area of focus: First-Year Housing, Non-First Year Housing, and Communication and Customer Service. We are currently hiring for the Communication and Customer Service Coordinator. The team is responsible for implementing and managing the day-to-day responsibilities of housing administration processes including housing applications, occupancy management, the online MyHousing portal, supervision of student desk staff, and any other processes related to housing administration. Additionally, the selected candidate will plan, develop, and execute the online housing application processes for renewal, sign-up, and new applicants; manage housing assignments, cancellations, and room changes for each semester. Perform regular audits of all residential data as it relates to the housing management system. Create custom reports as requested by University Housing staff; troubleshoot staff and student questions as it relates to applications, occupancy, room changes, cancellations, and move-in and move-out processes; and coordinate all communication for prospective residents. Minimum Education and Experience Bachelor's degree. One to three years of front line customer service experience. Three to five years of administrative experience. Preferred Education and Experience * Master's degree in a related field with at least 1-year experience in Residential Life, Housing, Student Affairs, higher education administration, or similar areas. * Previous experience with housing assignments, occupancy management, assessment, database management, student staff supervision, and customer service. * Familiarity with StarRez is also preferred. Other Qualifications To the extent this position requires the holder to research, work on, or have access to critical infrastructure as defined in Section 117.001(2) of the Texas Business and Commerce Code, the ability to maintain the security or integrity of the critical infrastructure is a minimum qualification to be hired and to continue to be employed in the position. Essential Duties and Responsibilities * May supervise and train student staff who serve as the front-line customer service for University Housing. Perform supervisory responsibilities for student workers to included coaching conversations, approve time sheets, and conduct professional development. * Respond and direct information received through the University Housing email accounts. * Coordinate with Housing Operations regarding communication with all prospective residents through move-in. Act as the University Housing liaison for all prospective resident events including various orientations and university recruitment events. Manage all prospective and current resident email communications. * Manage all aspects of the housing assignments process; including applications, assignments, room changes, cancellations, waitlists, and audits of check-in/check-out. Work directly with campus partners including but not limited to, Living Learning, Residential Camp & Conference Services, AccessAbility Resource Center, International Center, Honors College, and Undergraduate Office to ensure that housing assignments are completed with efficiency, accuracy, and high-quality service. * Coordinate with other University Housing staff to create and manage processes within StarRez housing management system. Processes can include online employment applications, work orders, maintenance and inventory, packages, website changes, and billing updates. Implement the occupancy verification process, including generating rosters or reports, and collaborate with University Housing staff to verify occupancy. * Perform regular audits and establish all necessary procedures to ensure all rosters, residential data, and report information is accurate, current, and properly shared within University Housing, with campus partners, and within all impacted systems. StarRez testing for all upcoming application processes and implementations. * Complete other duties and assignments as assigned by the Associate Director of Housing Administration. Physical Demands and Working Conditions Physical Activities Working Conditions Additional Information Remote Work Notice: After the probationary period, this role may be eligible for a hybrid (partly remote/partly in office) work schedule, subject to business need and manager approval. Must be located within the DFW Area and have the ability to be on campus with 24 hours of notice. A UT Dallas Remote Work Agreement will be required within 14 days after approval What We Can Offer UT Dallas is an Equal Opportunity Employer with an employee-friendly and supportive work environment. Our comprehensive compensation and benefits package that is effective as of your hire date includes: * Competitive Salary * Tuition Benefits * BCBS PPO Medical Insurance Options * AD&D Insurance * Dental & Vision Plan Options * Long and short-term disability * TRS Retirement Plan * Fertility Benefits * Paid time off * Remote Work Options - approved by department All UT Dallas employees have access to various professional development opportunities, including a membership to Academic Impressions, LinkedIn Learning, and UT Dallas Bright Leaders Program. Visit ******************************************* for more information. If you are looking for a rewarding career opportunity with great benefits? Look no further! Join our team! Special Instructions Summary Important Message 1) All employees serve as a representative of the University and are expected to display respect, civility, professional courtesy, consideration of others and discretion in all interactions with members of the UT Dallas community and the general public. 2) The University of Texas at Dallas is committed to providing an educational, living, and working environment that is welcoming, respectful, and inclusive of all members of the university community. UT Dallas does not discriminate on the basis of race, color, religion, sex (including pregnancy), sexual orientation, gender identity, gender expression, age, national origin, disability, genetic information, or veteran status in its services, programs, activities, employment, and education, including in admission and enrollment. The University is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities. To request reasonable accommodation in the employment application and interview process, contact the ADA Coordinator. For inquiries regarding nondiscrimination policies, contact the Title IX Coordinator.

Information Hiring Department: College of engineering FLSA status: Exempt Required Application Materials: * Resume * Cover Letter * List of three references Note: To the extent that this position involves research, work, or access to critical infrastructure as referenced in Executive Order GA-48, being hired for and continuing to be employed in this position requires the ability to maintain the security or integrity of the infrastructure. This position is full-time, temporary, contingent upon the availability of funds. Position with the possibility of extension, and may be eligible for full benefits, including medical. dental, and vision. The primary accountabilities are intended to describe the general content of and requirements of this position and are not intended to be an exhaustive statement of duties. Incumbents may perform all or some of the primary accountabilities listed. Specific tasks or responsibilities will be documented in the incumbents' performance objectives as outlined by the incumbents' immediate supervisor or manager. This position is security-sensitive and subject to Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information. A valid driver's license issued by the State where the applicant resides and insurability as defined in UTS 157 may be required to perform the position's essential functions. Position Summary Summary: The Administrative Specialist II provides advanced administrative and program coordination support to the Mining Engineering Program housed in the Metallurgical, Materials and Biomedical Engineering (MMBME) department. This position manages departmental operations, scheduling, finances, personnel processes, and communication initiatives. The role requires independent judgment, organizational skills, and the ability to coordinate complex academic, financial, and programmatic functions with minimal supervision. Note: The primary accountabilities below are intended to describe the general content of and requirements of this position and are not intended to be an exhaustive statement of duties. Incumbents may perform all or some of the primary accountabilities listed below. Specific tasks or responsibilities will be documented in the incumbents' performance objectives as outlined by the incumbents' immediate supervisor or manager. This position is security-sensitive and subject to Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information. A valid driver's license issued by the State where the applicant resides and insurability as defined in UTS 157 may be required to perform the position's essential functions. Statement of Duties and Responsibilities: General Office Management such as (i) Oversees office operations, staff assignments, and workflow efficiency, (ii) Ensures compliance with university administrative, financial, and recordkeeping policies, (iii) Maintains department records, databases, and digital filing systems for easy retrieval and audit readiness, (iv) Serves as a resource for faculty, staff, and students regarding departmental policies and procedures, (v) Performs other related duties as assigned. Departmental Operations and Scheduling including (i) Coordinates the department's academic, event, and meeting schedules, (ii) Prepares and updates semester course schedules and faculty teaching assignments through the scheduling system, (iii) Arranges departmental meetings, committee sessions, and special appointments; prepares agendas and records meeting minutes, (iv) Manages shared calendars and communicates important deadlines to faculty, staff, and students. Financial and Purchasing Management such as (i) Manages departmental accounts, including state, grant, and foundation budgets, (ii) Prepares monthly financial reconciliations and maintains detailed archived documentation, (iii) Oversees departmental purchasing, reimbursements, and procurement processes in compliance with university policies, (iii) Coordinates faculty and staff travel arrangements, including registration, transportation, and expense reporting. Personnel and Hiring Administration such as (i) Administrate graduate and undergraduate student hiring processes, onboarding, and position tracking, (ii) Provides administrative support for new faculty and staff recruitment, hiring, and orientation processes, (iii) Maintains records of graduate and undergraduate student records in departmental and university systems, (iv) Supports graduate student advising processes through progress tracking and record management and assists in communication between students, advisors, and graduate school offices. Event and Outreach Coordination including (i) Plans and executes departmental events like seminars, workshops, and open houses, (ii) Coordinates logistics for summer camps, outreach programs, and community engagement initiatives, (iii) Develops promotional materials such as flyers, newsletters, and announcements to support departmental visibility. Research and Grant Administration (i) Provides administrative assistance for grant and contract activities, including data collection, compliance documentation, and reporting, (ii) Maintains organized records for funded projects and monitors financial activity as directed. Standard office environment may require occasional evening or weekend hours for departmental events. Occasional local travel within city limits to procure supplies or support events. Knowledge of all Microsoft Office software and able to learn and use institutional software systems. Complies with all State and University policies. Other duties may be assigned. Supervisory Responsibilities: Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws. Qualifications Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Required Qualifications: Education: Bachelor's degree or equivalent within the area of assigned responsibility. and Experience: Two years related experience to the statement of duties and responsibilities; or equivalent combination of education and experience. Preferred Education/Experience: Three years of administrative experience, preferably in higher education Experience with university-level scheduling, student hiring, or financial systems. Knowledge of institutional travel, purchasing, and HR procedures. Experience coordinating academic events, summer programs, or student outreach. Background in supporting research and grant administration. Why Pick UTEP About the University of Texas at El Paso UTEP is a comprehensive public research university that is increasing access to excellent higher education. We advance discovery of public value and positively impact the health, culture, education, and economy of the community we serve. The University of Texas at El Paso is America's leading Hispanic-serving university. Located at the westernmost tip of Texas, where three states and two countries converge along the Rio Grande, 84% of our 24,000 students are Hispanic, and more than half are the first in their families to go to college. UTEP offers 172 bachelor's, master's and doctoral degree programs at the only open-access, top-tier research university in America. College of engineering The College of Engineering at the University of Texas at El Paso (UTEP) is dedicated to fostering innovation, education, and research in engineering and technology. With a mission to prepare the next generation of engineers, the college offers a wide range of undergraduate, graduate, and doctoral programs across various disciplines. Its diverse faculty and cutting-edge research facilities drive discoveries and solutions to real-world challenges, contributing to advancements in science, technology, and the overall growth of the Border Region. UTEP's College of Engineering is committed to academic excellence, community engagement, and shaping the future of engineering. Additional Information Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to feel; and reach with hands and arms. The employee is occasionally required to stand; walk; and talk or hear. The employee must regularly be able to lift and move up to 50 lbs. Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level for this work environment is usually moderate. In keeping with its access, excellence and impact mission, The University of Texas at El Paso is committed to an open, diverse, and inclusive learning and working environment that honors the talents, respects the differences, and nurtures the growth and development of all. We seek to attract faculty and staff who share our commitment. The University of Texas at El Paso is an Equal Opportunity/Affirmative Action employer. The University does not discriminate on the basis of race, color, national origin, sex, religion, age, disability, genetic information, veteran status, sexual orientation, or gender identity in employment or the provision of services in accordance with state and federal law. Discrimination on the basis of sex includes an employee's or prospective employee's right to be free from sexual harassment under Title IX of the Higher Education Amendments of 1972. Inquiries-including the filing of a Formal Complaint or reporting an incident-about the application of Title IX may be referred to the Title IX Coordinator, who can be reached by phone at **************, by email at ****************, or by mail at 500 W. University Ave., El Paso, TX, Kelly Hall, Room 312. For accommodation information for employees and applicants with disabilities, please contact UTEP's Equal Opportunity Office at *************.

Come and join the Bearkat community! Named after Texas' legendary hero, General Sam Houston, the university boasts a rich historical legacy that resonates with the spirit of Texas, which provides a balance between a peaceful, natural setting and proximity to urban amenities. With a student population of over 21,000, SHSU offers a vibrant and dynamic community. SHSU has a small town feel with large scale opportunities. Located in the Piney Woods region of East Texas and just an hour drive north of Houston, Huntsville provides area residents with a sense of community and belonging. SHSU offers compelling options for individuals seeking a fulfilling and impactful career including a superior benefit package, competitive salaries and a flexible work environment fostering work/life balance. SHSU offers programs that support a healthy work-life balance, contributing to employee well-being and job satisfaction, as well as, professional development opportunities with our educational assistance and dependent assistance programs. Posting Information This position is security-sensitive and thereby subject to the provisions of the Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information. Requisition 202500359S Title Coordinator III - Research Administration Coordinator (Internal Applicants Only) FLSA status Exempt Hiring Salary This position is a pay grade 12. Please see Pay Grade Table at: ****************************************************************** Occupational Category Professional Department Associate Controller - Financial Reporting Division Division of Finance and Operations Open Date 11/13/2025 Open Until Filled Yes Educational and Experience Requirement Bachelor's degree in a related field. Three years relevant experience related to administrative, accounting, grant management or experience in a related field. Higher education or research administrative experience preferred. A combination of education, experience, and training that would produce the required knowledge and abilities could be considered. Must be a current Sam Houston State University employee in order to be considered for this position. Nature & Purpose of Position Performs complex coordination and administrative support duties for the Office of Research Administration (ORA). Works closely with principal investigators (PIs), department administrators, and ORA staff to ensure efficient post-award management in accordance with federal, state, and university policies. Primary Responsibilities Sets up new grants and contracts in Banner, Cayuse, and other institutional systems, ensuring alignment with award documents and budget details. Tracks grant reporting deadlines, deliverables, and financial milestones; assists with coordination of report submissions. Provides administrative and technical support to principal investigators, departmental administrators, and Office of Research Administration (ORA) staff on post-award procedures and system processes. Monitors and updates internal tracking tools, ensuring data accuracy across systems. Compiles and analyzes grant data for management reporting, performance tracking, and compliance purposes. Develops and maintains process documentation, training materials, and workflow improvements related to post-award administration. Interprets and applies grant and contract terms, conditions, and regulations. Performs other duties as assigned to support the mission of the Office of Research Administration. Other Specifications Knowledge of local, state, and federal laws. Strong organizational, analytical, and problem-solving skills. Excellent written and verbal communication abilities. Ability to work independently and collaboratively in a deadline-driven environment. Attention to detail and commitment to accuracy. Full Time Part Time Full Time Position Number Quicklink *******************************************

Minimum Qualifications: Associate's degree or equivalent; 3 years related experience. To manage activities for a project or program. * Coordinate and process house staff travel arrangements and reimbursements, as well as non-PO vouchers, purchase orders, and internal billing requests, ensuring compliance with current UTMB Guidelines. (house staff leave request, travel & reimbursement, RFDF maintenance, book & supply orders) * Work in tandem with other department personnel and provide coverage for other departmental areas, daily. * Performs routine administrative tasks as assigned. Examples may include ordering supplies, processing invoices, filing reports, managing special projects, making copies, filing, answering phone calls, etc. (filing system maintenance for applicants, current & archived house staff; Simulation Center coordination & scheduling; AMCOM, TrueLearn, ANES Toolbox & TEDR death registry maintenance, maintaining current house staff related posters and announcements throughout dept) * Composes correspondence and memoranda in appropriate business letter format including proofreading all completed assignments for grammar, format, and structure. (taking minutes for PEEC/CCC meetings) * Answers phones and responds to correspondence. * Interprets and executes rules, regulations, and policies, as applicable, and adheres to internal controls established by Department. (schedule & moonlighting tracking, ACLS/BLS tracking for house staff) * Works cooperatively and collaboratively with Department leadership and staff to create a high-functioning team that sets and achieves goals. * Supports the Department by performing all other duties as assigned. Preferred Qualifications: * Knowledge and experience working in POWER. * Experience providing faculty and administrative support. * Knowledge and experience with Microsoft Office, including but not limited to: Outlook, Word, Excel, and PowerPoint. * Familiar with Kronos Timekeeping System, and QGenda. (Regarding schedule & moonlighting tracking.) * Strong organizational skills. * Possess excellent verbal, written, organizational, and interpersonal skills. * Ability to multi-task to support diverse areas within the administrative team. * Experience working in a team environment. Salary Range: Commensurate with experience. EQUAL EMPLOYMENT OPPORTUNITY: UTMB Health strives to provide equal opportunity employment without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, genetic information, disability, veteran status, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. As a Federal Contractor, UTMB Health takes affirmative action to hire and advance protected veterans and individuals with disabilities. Compensation

Required Education/Experience: Bachelors degree or equivalent and two years of experience. Preferred Qualifications: Two years experience in an administrative support role. * Preferred Skills/Competency: * Good verbal and written communication * Experience working with Kronos, PeopleSoft , Power, AMCOM, SharePoint, and QGenda * Proficiency in Microsoft Office Suite, including Word, PowerPoint, Excel Job Summary: To manage, coordinate, and directly support the administrative and business management, and/or staff activities within the Division of Maternal Fetal Medicine. Job Duties: Administrative * Provides high level of administrative support to the division of Maternal Fetal Medicine faculty including Division Chief * Responsible for gathering faculty/NP/fellow availability for the MFM clinic and call schedules. Creates and provides a template of availability and checks schedule draft for any mistakes or conflicts. Distributes final schedule and keeps track of ongoing schedule changes as well as communicates those changes with support staff, faculty, and RMCHP Clinic managers. Assists faculty in finding coverage for clinical/call assignments when needed. * Compiles data/reports each month for each faculty/fellow clinical/call coverage to ensure required FTEs are met. * Independently composes and distributes monthly high-risk nurse practitioner postpartum weekend/holiday rounding schedule. * Responsible for assigning faculty and/or fellows to the monthly L&D Nurse Strip Rounds lecture. * KRONOS Timekeeping for Division of Maternal Fetal Medicine faculty, and staff. * Assists with the recruitment process and new hire activities. * Processes exit checklists for employee departures, ensuring UTMB equipment is returned, and proper checklist processes are followed for Division of Maternal Fetal Medicine. * Coordinates all aspects of visiting faculty, including approvals, travel, meeting itinerary, etc. * Maintains updated CV/Bio sketch for Division Chief, assigned faculty, and high-risk providers * Maintains records of current license, certifications, and malpractice insurance * Maintains assigned faculty CME's/CEU's * Schedules, coordinates, and organizes appointments, meetings, and rooms. * Maintains Outlook calendars for MFM Faculty including clinical assignments, lectures, meetings. * Coordinates meeting notifications and prepares agendas. * Responsible for drafting/distributing notes for the monthly division meeting. * Responsible for assisting assigned faculty and high-risk nurse practitioners with Medical Staff Reappointments and licensure renewals. * Process invoices, NON-PO/PO, order supplies, payment to outside vendors that provide services. * Arranges travel for assigned faculty including obtaining prior approvals, conference registration, flights, hotel, mileage, per diem and all pre- and post- travel reimbursements and accommodations * Process payments for multiple faculty members annual memberships * Performs miscellaneous clerical tasks, such as making copies, filing, faxing information, and maintaining area bulletin boards * Acts as liaison with internal and external Departments. * Serves as liaison with other Processes/Departments and agencies regarding inventory control, building services, equipment, and maintenance repair, purchasing, safety, and other administrative matters. * Performs related duties as required * Responsible for executing with minimal direction, administrative duties at the highest level while exercising considerable discretion and judgment * Oversees and supervises all business and administrative activities relating to the division * Manages and directs administrative duties and determines work priorities * Ensure smooth and seamless service in the faculty's office, managing day-to-day activities * Ability to think independently and make decisions as necessary Financial * Maintains spreadsheet of expenditures for assigned faculty accounts * Monitors the M&O budgets * Managing divisional inventory Salary Range: Commensurate with experience. EQUAL EMPLOYMENT OPPORTUNITY: UTMB Health strives to provide equal opportunity employment without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, genetic information, disability, veteran status, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. As a Federal Contractor, UTMB Health takes affirmative action to hire and advance protected veterans and individuals with disabilities. Compensation

Minimum Qualifications: Associate's degree or equivalent; 3 years related experience Manage activities for a project or program. * Provides administrative support to faculty, APPS, and staff in support of the Departments goals and objectives including but not limited to confidential and daily correspondence, updating faculty curriculum vitae, maintaining office files and records, scheduling meetings, preparing meeting agendas, and coordinating teaching materials as needed. * Coordinate and process clinical and research faculty travel arrangements and reimbursements, as well as non-PO vouchers, purchase orders, and internal billing requests, ensuring compliance with current UTMB Guidelines. * Composes correspondence and memorandums in appropriate business letter format including proofreading all completed assignments for grammar, format, and structure. * Work in tandem with other department personnel and provide coverage for other departmental areas, daily. * Ensures QGenda and AMCOM call schedules are entered in each month. * Performs routine administrative tasks as assigned. Examples may include ordering supplies, processing invoices, filing reports, managing special projects, making copies, filing, answering phone calls, etc. * Sorts, stamps, and distributes incoming mail and prepares outgoing mail. * Provide timekeeping assistance for Divisional personnel. * Interprets and executes rules, regulations, and policies, as applicable, and adheres to internal controls established by Department. * Works cooperatively and collaboratively with Department leadership and staff to create a high-functioning team that sets and achieves goals. * Supports the Department by performing all other duties as assigned. Salary Range: Commensurate with experience. EQUAL EMPLOYMENT OPPORTUNITY: UTMB Health strives to provide equal opportunity employment without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, genetic information, disability, veteran status, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. As a Federal Contractor, UTMB Health takes affirmative action to hire and advance protected veterans and individuals with disabilities. Compensation

REQUIRED EDUCATION/EXPERIENCE: * Bachelor's degree or equivalent in related field * Two (2) years related experience. MAJOR DUTIES / CRITICAL TASKS: * Performs personnel management functions such as recruitment, interviewing, and hiring for a department. * Conducts employee performance reviews and makes recommendations for merit increases, promotions, and demotions. * Participates in departmental budget planning and development. * Coordinates procurement of equipment and supplies and manages all phases of acquisition cycle. * Interprets rules, regulations, and policies and executes as applicable. * Assists administrator in establishing and attaining goals and objectives. * Conducts special projects and reports. * Manages office staff. * Adheres to internal controls established for department. * Performs related duties as required. JOB DESCRIPTION: To provide professional guidance, supervision, and coordination in the administrative duties of a department. Equal Employment Opportunity UTMB Health strives to provide equal opportunity employment without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, genetic information, disability, veteran status, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. As a Federal Contractor, UTMB Health takes affirmative action to hire and advance protected veterans and individuals with disabilities. Compensation

Come and join the Bearkat community! Named after Texas' legendary hero, General Sam Houston, the university boasts a rich historical legacy that resonates with the spirit of Texas, which provides a balance between a peaceful, natural setting and proximity to urban amenities. With a student population of over 21,000, SHSU offers a vibrant and dynamic community. SHSU has a small town feel with large scale opportunities. Located in the Piney Woods region of East Texas and just an hour drive north of Houston, Huntsville provides area residents with a sense of community and belonging. SHSU offers compelling options for individuals seeking a fulfilling and impactful career including a superior benefit package, competitive salaries and a flexible work environment fostering work/life balance. SHSU offers programs that support a healthy work-life balance, contributing to employee well-being and job satisfaction, as well as, professional development opportunities with our educational assistance and dependent assistance programs. Posting Information This position is security-sensitive and thereby subject to the provisions of the Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information. Requisition 202600020S Title Administrative Assistant III - ACUHO-I Residence Life Internship (Full Time, Temporary) FLSA status Non-Exempt Hiring Salary This position is a pay grade 4. Please see Pay Grade Table at: ****************************************************************** This is a full-time, temporary, non-benefit eligible, hourly position. This position will end on or before two months from hire date. Occupational Category Clerical Department Residence Life Division Division of Student Affairs Open Date 01/23/2026 Open Until Filled Yes Educational and Experience Requirement High School graduate or G.E.D. equivalent. Two years of experience in a related field. College courses or Bachelor's degree desirable. Experience in housing, student affairs, or a related field preferred. Additional education may be considered in lieu of experience. Nature & Purpose of Position This is an ACUHO-I Housing Internship. Performs entry-level specialist duties for a department, college, or division. Primary Responsibilities Serves as an intern for Residence Life. Assists in the development of publications, revising manuals and supervising summer student staff. Assists with training development and projects that are site and internship specific. Shadows and assists positions within Residence Life and completes assignments. Supports front office functions and summer orientation efforts. Performs other related duties as assigned. Possible projects include training, student and staff manual, and other document reviews; recruitment, interview, and selection process reviews; general programmatic review and benchmarking; summer camps and conferences assistance; and other housing related tasks. Performs other related duties as assigned. Other Specifications Requires the use of standard equipment common to most offices including computers. Must be accurate in business mathematics, spelling, grammar, and punctuation. Must communicate effectively in English, both orally and in writing. Must be able to perform a variety of tasks, often changing quickly from one task to another without loss of efficiency or composure. Applicants MUST apply through the ACUHO-I Internship Program (********************************************************** in addition to submitting an application for Sam Houston State University. This is a full-time, temporary, non-benefit eligible, hourly position. This position will end on or before two months from hire date. This is a live in position, requiring the employee to live in an apartment located in the designated residence hall. There are no set working hours; however, the Department of Labor, Title 29, Part 785.23, Code of Federal Regulations, allows the exact hours worked under these circumstances to be determined by a reasonable agreement considering all of the pertinent facts. Therefore, as a condition of employment the incumbent agrees the average number of hours worked each week will be equal to the full-time equivalency appointment. Contacts with students, parents, and other university departments are extensive. Full Time Part Time Full Time Temporary Position Number Quicklink *******************************************

Coordinates the administrative operations of a department, including, but not limited to, human resources, payroll, telecommunications, building maintenance, and property inventory. 1. Coordinates personnel administration including employee sign-up, faculty folders, payroll and implementation of related policies and procedures. 2. Coordinates department administrative operations, including telecommunications, physical plant work orders, long distance codes, parking permits and ID card requests. 3. Maintains personnel records such as employee information, timesheets and lost time reports; tracks status of submitted personnel and administrative forms. 4. May coordinate and compile information for various programs and activities for faculty and graduate students. 5. Oversees the work assignments of clerical staff and coordinates daily office operations. 6. Coordinates all aspects of space management and conducts property inventory for the department. 7. Reviews personnel and administrative documents for adherence to university regulations prior to obtaining certifying signature. 8. Assists faculty, staff and students with personnel and administrative issues; serves as departmental liaison to administrative departments on campus. 9. Performs other job-related duties as required. MQ: Requires a basic knowledge of grammar, spelling, punctuation and simple mathematical functions like percentages, ratios, etc. as might normally be acquired through attainment of a high school diploma or GED. Requires a minimum of five (5) years of directly job-related experience. * Department is willing to accept experience in lieu of education. All positions at the University of Houston-System are security sensitive and will require a criminal history check. The University of Houston System and its universities are Equal Opportunity Institutions. Everyone is encouraged to apply.

Job Title PT Administrative Associate III (KLM Library) Agency Texas A&M International University Department Killam Library Proposed Minimum Salary $14.43 hourly Job Type Temporary/Casual Staff (Fixed Term) Job Description Job Summary Works under general supervision and provides complex administrative support work. Essential Duties and Responsibilities Performs word processing, desktop publishing, presentation, and data management activities, and assists staff with the use of these applications. Composes correspondence, reports, publications, and presentations, including editing and proofreading. Creates and maintains spreadsheets and databases. Researches and analyzes administrative requirements for specific programs or projects. Provides technical information regarding administrative procedures, services, or programs. May perform mail services. Applies, interprets, and communicates policies and procedures and serves as a resource for answering questions regarding policies. Maintains a variety of fiscal, administrative, and academic records. Posts information to agency records and modifies forms or records. Verifies, processes, and reviews forms, reports, and other documents. Makes arrangements for meetings, appointments, conferences, and travel. May set up meetings, seminars, and other special events to include facilities, equipment, and food. Maintains office supplies and equipment. Maintains office reference materials including online office materials. May deliver, pick up, or receive cash payments, documents, supplies, equipment, or materials. May coordinates activities and assign work to student workers and support staff. May participate in the hiring training, and supervision of student workers and other support staff. This document represents the major duties, responsibilities, and authorities of this job, and is not intended to be a complete list of all tasks and functions. Other duties may be assigned. Minimum Requirements Education - High school diploma or GED Experience - Three years of related experience. May not be currently enrolled as a Texas A&M International University student. Knowledge and Abilities Knowledge of: Word processing, spreadsheet, and database applications. Ability to: Multitask and work cooperatively with others. Strong verbal and written communication skills. Work with sensitive information and maintain confidentiality. Strong interpersonal and organizational skills. Licensing / Professional Certification - None. Physical Requirements - General Office Environment. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Supervision of Others This position generally does not supervise employees. Other Requirements Evening and weekend work may be required. Position requires on campus, face-to-face interactions. Position requires maintaining a regular schedule of attendance on campus and in the workplace. Pay of Rate: $14.43/hour for up to 19 hours weekly INSTRUCTIONS TO APPLICANT: During the application process you have only one opportunity to enter the requested information, upload documents and Submit the application. You will not be able to make changes or add additional documents once you “Submit” the application materials. The software does not allow you to “Save” your application and return to complete the process at a later time. The page "My Experience " has an area provided under Resume/CV to drop or upload files. Be sure to include: Resume/CV Cover Letter At least 3 references and their full contact information Applications received by Texas A&M International University must have all job application data entered. Failure to provide all job application data could result in an invalid submission and a rejected application. “See resume” is not an acceptable entry in the job application. All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and/or other information required by the institution's procedures, including the completion of the criminal history check. Equal Opportunity/Veterans/Disability Employer.

Posting Number S06534P Position Title Office Administrator Department Earth & Environmental Science Location Arlington Position Status Full-time Work Schedule Monday-Friday 8:00am-5:00pm Salary Salary is commensurate based on qualifications and relevant experience up to $55,000. Pay Basis Monthly Job Summary The Office Administrator will be responsible for daily office management to include fiscal management, correspondence, personnel matters, and complex level decisions exercising initiative and independent judgment. Supervision of Administrative Assistant II and other departmental support staff. Essential Duties and Responsibilities * Manages the administrative staff for the department; plans, directs, delegates and reviews work of the team; ensures staff provides quality and consistent support to department. * Makes decisions relative to office operations; analyzes internal processes and recommends/implements procedural changes to improve operations of the department. Monitors changes to determine effectiveness. * Manages the processing of forms for various personnel actions (i.e., recruitment, appointments, salary changes, position changes, leave requests, terminations, etc.) in PeopleAdmin or PeopleSoft (UT Share). * May perform one or more of the following or similar duties: arrange meetings/conferences and workshops, compile reports, act as timekeeper, approve departmental purchases, reconcile Procards, etc. * Performs other duties as assigned Minimum Qualifications * Associate's degree in business, or a related field of study and five (5) years of high-level administrative support including at least two years of employee supervision OR seven (7) years of an equivalent combination of education and experience. Preferred Qualifications * Bachelors' degree in Communication, General Studies, or Business or a relevant field of study. * Experience with department budgets. * Experience processing basic financial transactions. * Experience with PeopleSoft. * Experience with University of Texas at Arlington policies and procedures. Knowledge, Skills and Abilities * Ability to utilize Microsoft Office Suite. * Knowledge to utilize Adobe Suites * Knowledge of standard office practices and procedures. * Ability to maintain accurate records. * Skilled in written and oral communication skills. * Ability to manage time effectively and prioritize work. Other Requirements Workplace and Eligibility Conditions Benefits Eligible Yes Benefits at UTA We are proud to offer a comprehensive benefits package to all our employees at the University. **************************************** To help you understand the full value of these benefits, we have created a tool that calculates the total worth of your compensation package. This tool takes into account all of the benefits that you are eligible for, including health insurance, retirement plans, and paid time off. To access this tool and learn more about the total value of your benefits, please click on the following link: ******************************************************************** CBC Requirement It is the policy of The University of Texas at Arlington to conduct a criminal background check on any applicant who is under final consideration for employment with the University. This position may have access to critical infrastructure as defined by Section 113.001(2) of the Texas Business and Commerce Code. If so, to be hired for and continue to be employed in this position you must maintain the security or integrity of the infrastructure as set forth in Texas Executive Order GA-48. By assuming this position, and if you have access to critical infrastructure, you authorize the University to conduct routine background checks. EEO Statement It is the policy of The University of Texas at Arlington (UTA or The University) to provide an educational and working environment that provides equal opportunity to all members of the University community. In accordance with federal and state law, the University prohibits unlawful discrimination, including harassment, on the basis of race, color, national origin, religion, age, sex, sexual orientation, pregnancy, disability, genetic information, and/or veteran status. The University also prohibits discrimination on the basis of gender identity, and gender expression. Retaliation against persons who oppose a discriminatory practice, file a charge of discrimination, or testify for, assist in, or participate in an investigative proceeding relating to discrimination is prohibited. Constitutionally-protected expression will not be considered discrimination or harassment under this policy. It is the responsibility of all departments, employees, and students to ensure the University's compliance with this policy. University Information The University of Texas at Arlington (UTA) is located in the heart of the Dallas-Fort Worth-Arlington metroplex, a vibrant and diverse metropolitan area that is home to over 7 million people, one of the fastest-growing tech economies in the United States, and a wide array of arts, entertainment, and cultural activities. As a comprehensive teaching, research, and public service institution, UTA is dedicated to the advancement of knowledge through scholarship and creative work. With an enrollment of more than 42,000 students, UTA is the second largest in the University of Texas System. As a result of its combination of rigorous academics and innovative research, UTA is designated as a Carnegie R-1 "Very High Research Activity" institution and nationally recognized for its commitment to student success and service. It ranks No. 5 in Military Times' "Best for Vets: Colleges" and is the top university in North Texas for its graduates' salaries (The Wall Street Journal). UTA is designated as both a Hispanic-Serving Institution and an Asian American and Native American Pacific Islander-Serving Institution and is No. 6 for undergraduate ethnic diversity in the United States (U.S. News & World Report, 2023). With a global alumni network of approximately 280,000 - including leaders at many of the 24 Fortune 500 companies headquartered in North Texas - UTA contributes an estimated $29 billion annually to the Texas economy. UTA is expanding its regional footprint by building a regional campus, called UTA West, in Parker County on the far west side of Fort Worth. It is scheduled to open in fall 2028. This initiative aligns with the university's strategic growth and commitment to serving the broader community. Furthermore, UTA has launched the RISE 100 initiative, aiming to recruit 100 new tenure-system faculty to strengthen its research enterprise and leadership in key academic areas. Learn more at ******************************************************************** This is an exciting time to join UTA and contribute to its bold vision for the future. ADA Accommodations The University of Texas at Arlington is committed to providing reasonable accommodation to individuals with disabilities. If you require reasonable accommodation in completing this application, interviewing or otherwise participating in the employee selection process, please direct your inquiries to ************ or email ***************. Posting Detail Information Number of Vacancies 1 Open Until Filled Minimum Number of References Required 3 Maximum Number of References Accepted Special Instructions to Applicants Applicants must include in their online resume the following information: 1) Employment history: name of company, period employed (from month/year to month/year), job title, summary of job duties and 2) Education: school name, degree type, and major.

Job Title Business Coordinator II Agency Texas A&M University System Offices Department Bush Combat Development Complex Proposed Minimum Salary Commensurate Job Type Staff The George H.W. Bush Combat Development Complex (BCDC), part of The Texas A&M University System (TAMUS), invites applications for a full-time Business Coordinator II supporting the Ballistic, Aero-Optics, and Materials (BAM) Range. The Bush Combat Development Complex- located on the 2,300-acre RELLIS Campus in Bryan, TX- is an ecosystem for agile technology development and service-member inspired research. The BCDC is the result of a partnership between the Department of Defense, Texas A&M University System, and the State of Texas. The $200 million complex is designed to bring together researchers from U.S. universities, the military, and the private sector for collaboration, demonstrations, and high-tech testing of initiatives to help accelerate military innovation for our nation's defense. The BAM Range is undergoing a major $5OM+, multi-year Phase II expansion, creating one of the most advanced open-air research, test, and development environments in the nation. As a core member of the BAM team, the Business Coordinator II will operate at the intersection of innovation, operations, and mission-focused execution - helping accelerate the development of critical defense technologies through exceptional financial management, acquisition support, and business operations leadership. BCDC brings together researchers, engineers, service members, industry partners, and national labs to advance capabilities in integrated hypersonics, directed energy, advanced materials, trusted autonomy, FutureG, human-machine teaming, and more. We thrive in a fast-paced environment where technical excellence meets operational agility. We are seeking a highly organized, detail-oriented, and proactive business operations professional who is energized by building something new, operating at speed, and contributing directly to a mission that matters. The Texas A&M University System provides its employees with competitive benefits including health insurance, paid leave, a defined-benefit retirement plan with 8.25% employer contribution through TRS, tuition assistance, and wellness programs to promote work/life balance. Salary: $3,657.34 - $5,000.00 per month commensurate with experience. Job Description Summary: The Business Coordinator II serves as the primary financial, purchasing, and business operations support professional for the BAM Range and the $5OM+ Phase II development project. This position manages financial tracking, monitors budgets and expenditures, coordinates complex purchasing and acquisition packages, supports vendor and contractor transactions, and maintains the business rhythm for a high-profile, fast-moving RDT&E facility. The role requires strong financial acumen, attention to detail, and the ability to operate confidently in a rapidly evolving environment while supporting engineers, program managers, and facility leadership. Responsibilities: Financial Tracking & Business Operations - Maintains detailed financial tracking for all BAM Phase II project accounts, including budgets, commitments, expenditures, forecasts, and burn rates. - Develops and delivers financial status reports for BAM leadership, the BCDC business office, and TAMUS stakeholders. - Supports annual planning, ongoing cost estimation, and alignment of project financials with scheduled milestones. Acquisition & Procurement Management - Leads acquisition and purchasing actions for the BAM Range, ensuring compliance with TAMUS policies and federal/state guidance. - Coordinates complex procurement packages (equipment, materials, construction-related purchases, services contracts). - Tracks procurement workflows, vendor transactions, and delivery schedules to maintain project velocity. Service Center Support (BAM Range Operations) - Serves as the primary financial and business point of contact for the BAM Range service center. - Supports rate development, invoicing, cost recovery, and financial operations associated with T&E activities. - Ensures financial stewardship across range operations, maintenance, and testing events. Project Coordination & Cross-Functional Support - Works closely with the BAM Project Manager, BCDC business office, engineers, and test operators to maintain an efficient and responsive business environment. - Helps develop and improve internal workflows, templates, purchasing processes, and operational business systems. - Ensures accurate and timely business documentation, record keeping, and reporting. Other Duties - Provides logistical, administrative, and operational support as needed in alignment with BAM mission requirements. - Performs other responsibilities as assigned. Education and Experience: - Bachelor's degree or equivalent combination of education and experience. - Three years of related experience. - Experience with financial tracking, budgeting, or business operations in a complex environment. - Experience working with purchasing, procurement, or acquisition processes in a university, government, defense, or corporate setting. - Experience working in fast-paced, high-complexity environments involving multiple stakeholders. Registration, Certifications, and Licenses: - Ability to obtain a DOD Security Clearance. Knowledge, Skills and Abilities: - Strong financial literacy and comfort with budgets, spreadsheets, cost tracking, and data organization. - Ability to manage multiple concurrent purchasing and financial actions with accuracy and speed. - Excellent communication and coordination skills with both technical and non-technical staff. - Ability to work effectively in a dynamic, fast-moving environment with shifting priorities. - Proactive problem solver who can anticipate needs and maintain operational momentum. - High attention to detail and exceptional organizational discipline. - May require occasional work outside normal hours to support time-sensitive actions. - Some travel may be required between RELLIS Campus and TAMU-College Station. Preferred Qualifications: - Experience supporting large capital projects, construction programs, or RDT&E facilities. - Experience with TAMUS purchasing and financial systems (FAMIS, AggieBuy, Concur, etc.). - Experience supporting a service center or recharge center within a university context. - Experience with vendor management, procurement strategy, or financial forecasting. Other Requirements: This is a security-sensitive position and is restricted to U.S. citizens only. Only complete applications will be considered for employment at The Texas A&M System Offices. Incomplete job application data could result in your application being rejected without an option to reapply. A cover letter and resume may be required in addition to a completed employment application. All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and/or other information required by the institution's procedures, including the completion of the criminal history check. Equal Opportunity/Veterans/Disability Employer.

Job Title Administrative Associate II Agency West Texas A&M University Department Library Operations Proposed Minimum Salary $15.00 hourly Job Type Staff Job Description The A&M System strives to maintain a competitive, high-quality benefit package to support the health and wellness needs of our workforce. This includes comprehensive health and welfare insurance plans, additional health and lifestyle programs, and optional retirement savings opportunities. Eligible employees will have access to paid leave programs in addition to 13-15 paid holidays each year. For more information regarding the benefit package go to: West Texas A&M University: Human Resources Benefits NOTICE - All posted positions are subject to budget approval. General Summary: The Administrative Associate II reports to the Business Coordinator III (Library Procurement and Budget Coordinator) and is responsible for basic accounts payable and receivable for the purchase of resources for the library collections and for other library purchases. Includes the creation of requisitions and payments by credit card. Monitors for faculty and library staff requests for new materials and implements ordering and processing procedures as appropriate. Participates in library account reconciliation and reporting and maintains invoices in Alma, Library's ILS. Handles sensitive information in a confidential manner. Responsibilities: Library Procurement/Acquisitions - Accounts Payables Processing: Places orders for resources added to library collections and miscellaneous supplies and equipment. Performs functions required by university business office to facilitate payments of library resources and other library expenses via requisitions and credit card. Enters invoice information and purchase orders into Alma (Library's ILS). Verifies that all campus departmental charges are correct: monthly long-distance calls, telephone maintenance, IT maintenance, Print Shop, Post Office, Lock shop, and SSC. Assists Business Coordinator III with monitoring and reconciliation of Library financial accounts, ensuring payments are being made appropriately and in a timely manner. Reporting/Recordkeeping: Enters and maintains monthly ProCard purchases. Monitors for work order requests for new materials received through library Suggest a Purchase form. In coordination with Business Coordinator III, reviews requests and routes to the library's Collection Development Committee. Processes requests for new materials approved by the library's Collection Development Committee. Maintain current and accurate records of all purchases, license agreements, and payments for library materials. Reports any fiscal discrepancies or concerns to Business Coordinator III. Assists with year-end account reconciliation and financial reporting. Handles sensitive information in a confidential manner. Library Procurement/Acquisitions - Accounts Receivables: Processes University interdepartmental requisitions (IDRs) for Interlibrary Loan charges. Processes reimbursement checks from Interlibrary Loan borrowing libraries for damaged or lost Cornette Library resources/materials. Processes library monetary donations, with the exception of Friends of the Cornette Library and Texas Poets' Corner monetary donations. Facilitates transfer of funds between Library accounts. Processes vendor refunds and credits. Serves as backup to the Business Coordinator III (Library Procurement and Budget Coordinator). Maintains 100% compliance with timely completion of required System, University and job-specific online training courses. This document represents the major duties, responsibilities, and authorities of this job, and is not intended to be a complete list of all tasks and functions. Other duties as assigned Necessary Qualifications: High School diploma or equivalent combination of education and experience. Two (2) years of related experience performing resource purchase and payment activities. Experience in general office work and/or data entry. Experience with Microsoft products, especially Outlook, Word, and Excel. Ability to multitask and work cooperatively with others in a busy office environment with interruptions. Ability to pay attention to detail and accuracy. Strong verbal and written communication skills. Strong interpersonal and organizational skills. Ability to work with sensitive information and maintain confidentiality. Preferred Qualifications: Bachelor's degree. Five (5) years of Library experience. Experience with Alma or other Integrated Library System (ILS). Bookkeeping experience. Extensive experience with Excel. Applicant Instructions: Please include the following with your application: Cover letter Resume Three references Please attach all documents in the attachment box at the bottom of the “My Experience” page before continuing through the application. Please use the “Upload” button to add each document individually. All revisions must be made prior to application submission. If you need assistance with uploading documents, please contact WTAMU Human Resources at ************. Texas law requires all males age 18 through 25 to be properly registered with the Selective Service System. Equal Opportunity /Veterans/Disability Employer. All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and/or other information required by the institution's procedures, including the completion of the criminal history check. Equal Opportunity/Veterans/Disability Employer.

Job Title Administrative Associate II Agency West Texas A&M University Department Library Operations Proposed Minimum Salary $15.00 hourly Job Type Staff Job Description The A&M System strives to maintain a competitive, high-quality benefit package to support the health and wellness needs of our workforce. This includes comprehensive health and welfare insurance plans, additional health and lifestyle programs, and optional retirement savings opportunities. Eligible employees will have access to paid leave programs in addition to 13-15 paid holidays each year. For more information regarding the benefit package go to: West Texas A&M University: Human Resources Benefits NOTICE - All posted positions are subject to budget approval. General Summary: The Administrative Associate II reports to the Business Coordinator III (Library Procurement and Budget Coordinator) and is responsible for basic accounts payable and receivable for the purchase of resources for the library collections and for other library purchases. Includes the creation of requisitions and payments by credit card. Monitors for faculty and library staff requests for new materials and implements ordering and processing procedures as appropriate. Participates in library account reconciliation and reporting and maintains invoices in Alma, Library's ILS. Handles sensitive information in a confidential manner. Responsibilities: Library Procurement/Acquisitions - Accounts Payables Processing: * Places orders for resources added to library collections and miscellaneous supplies and equipment. * Performs functions required by university business office to facilitate payments of library resources and other library expenses via requisitions and credit card. * Enters invoice information and purchase orders into Alma (Library's ILS). * Verifies that all campus departmental charges are correct: monthly long-distance calls, telephone maintenance, IT maintenance, Print Shop, Post Office, Lock shop, and SSC. * Assists Business Coordinator III with monitoring and reconciliation of Library financial accounts, ensuring payments are being made appropriately and in a timely manner. Reporting/Recordkeeping: * Enters and maintains monthly ProCard purchases. * Monitors for work order requests for new materials received through library Suggest a Purchase form. In coordination with Business Coordinator III, reviews requests and routes to the library's Collection Development Committee. * Processes requests for new materials approved by the library's Collection Development Committee. * Maintain current and accurate records of all purchases, license agreements, and payments for library materials. * Reports any fiscal discrepancies or concerns to Business Coordinator III. * Assists with year-end account reconciliation and financial reporting. * Handles sensitive information in a confidential manner. Library Procurement/Acquisitions - Accounts Receivables: * Processes University interdepartmental requisitions (IDRs) for Interlibrary Loan charges. * Processes reimbursement checks from Interlibrary Loan borrowing libraries for damaged or lost Cornette Library resources/materials. * Processes library monetary donations, with the exception of Friends of the Cornette Library and Texas Poets' Corner monetary donations. * Facilitates transfer of funds between Library accounts. * Processes vendor refunds and credits. * Serves as backup to the Business Coordinator III (Library Procurement and Budget Coordinator). * Maintains 100% compliance with timely completion of required System, University and job-specific online training courses. * This document represents the major duties, responsibilities, and authorities of this job, and is not intended to be a complete list of all tasks and functions. Other duties as assigned Necessary Qualifications: * High School diploma or equivalent combination of education and experience. * Two (2) years of related experience performing resource purchase and payment activities. * Experience in general office work and/or data entry. * Experience with Microsoft products, especially Outlook, Word, and Excel. * Ability to multitask and work cooperatively with others in a busy office environment with interruptions. * Ability to pay attention to detail and accuracy. * Strong verbal and written communication skills. * Strong interpersonal and organizational skills. * Ability to work with sensitive information and maintain confidentiality. Preferred Qualifications: * Bachelor's degree. * Five (5) years of Library experience. * Experience with Alma or other Integrated Library System (ILS). * Bookkeeping experience. * Extensive experience with Excel. Applicant Instructions: Please include the following with your application: * Cover letter * Resume * Three references Please attach all documents in the attachment box at the bottom of the "My Experience" page before continuing through the application. Please use the "Upload" button to add each document individually. All revisions must be made prior to application submission. If you need assistance with uploading documents, please contact WTAMU Human Resources at ************. Texas law requires all males age 18 through 25 to be properly registered with the Selective Service System. Equal Opportunity /Veterans/Disability Employer. All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and/or other information required by the institution's procedures, including the completion of the criminal history check. Equal Opportunity/Veterans/Disability Employer.

Job Title Administrative Associate IV Agency West Texas A&M University Department Agricultural Sciences Proposed Minimum Salary $15.68 hourly Job Type Staff Job Description The A&M System strives to maintain a competitive, high-quality benefit package to support the health and wellness needs of our workforce. This includes comprehensive health and welfare insurance plans, additional health and lifestyle programs, and optional retirement savings opportunities. Eligible employees will have access to paid leave programs in addition to 13-15 paid holidays each year. For more information regarding the benefit package go to: West Texas A&M University: Human Resources Benefits NOTICE - All posted positions are subject to budget approval. General Summary: The Administrative Associate IV will oversee all departmental vehicles, process travel, track and report inventory, manage intern applications as well as help with procurement. Responsibilities: Schedule departmental fleet with faculty and coaches, report vehicle mileage and schedule repairs on Agricultural vehicles. Work with faculty to allocate travel. Manage student workers travel. Answer phone inquiries from prospective students and guests Maintain Agricultural Sciences web site and social media. Work with Student Success Coordinator to award scholarships Maintains 100% compliance with timely completion of required System, University and job-specific online training courses. This document represents the major duties, responsibilities, and authorities of this job, and is not intended to be a complete list of all tasks and functions. Other duties as assigned. Necessary Qualifications: High school diploma or equivalent combination of education and experience. Four (4) years of related experience. Knowledge of word processing, spreadsheet, and database applications. Strong interpersonal, organizational and communication skills. Proficiency in Excel, multi-line phone systems, and Microsoft Office Suite. Preferred Qualifications: Bachelor's degree Experience in travel coordinating, vehicle reservations and familiarity with scholarship awarding. Experience working with the Agricultural industry. Experience with web site maintenance. Knowledge of Datatel, Workday, Excel, Informer, and Cisco. Applicant Instructions: Please include the following with your application: Cover letter Resume Three references Please attach all documents in the attachment box at the bottom of the “My Experience” page before continuing through the application. Please use the “Upload” button to add each document individually. All revisions must be made prior to application submission. If you need assistance with uploading documents, please contact WTAMU Human Resources at ************. Texas law requires all males age 18 through 25 to be properly registered with the Selective Service System. Equal Opportunity /Veterans/Disability Employer. All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and/or other information required by the institution's procedures, including the completion of the criminal history check. Equal Opportunity/Veterans/Disability Employer.

Job Title Administrative Associate IV Agency West Texas A&M University Department Agricultural Sciences Proposed Minimum Salary $15.68 hourly Job Type Staff Job Description The A&M System strives to maintain a competitive, high-quality benefit package to support the health and wellness needs of our workforce. This includes comprehensive health and welfare insurance plans, additional health and lifestyle programs, and optional retirement savings opportunities. Eligible employees will have access to paid leave programs in addition to 13-15 paid holidays each year. For more information regarding the benefit package go to: West Texas A&M University: Human Resources Benefits NOTICE - All posted positions are subject to budget approval. General Summary: The Administrative Associate IV will oversee all departmental vehicles, process travel, track and report inventory, manage intern applications as well as help with procurement. Responsibilities: * Schedule departmental fleet with faculty and coaches, report vehicle mileage and schedule repairs on Agricultural vehicles. * Work with faculty to allocate travel. Manage student workers travel. * Answer phone inquiries from prospective students and guests * Maintain Agricultural Sciences web site and social media. * Work with Student Success Coordinator to award scholarships * Maintains 100% compliance with timely completion of required System, University and job-specific online training courses. * This document represents the major duties, responsibilities, and authorities of this job, and is not intended to be a complete list of all tasks and functions. Other duties as assigned. Necessary Qualifications: * High school diploma or equivalent combination of education and experience. * Four (4) years of related experience. * Knowledge of word processing, spreadsheet, and database applications. * Strong interpersonal, organizational and communication skills. * Proficiency in Excel, multi-line phone systems, and Microsoft Office Suite. Preferred Qualifications: * Bachelor's degree * Experience in travel coordinating, vehicle reservations and familiarity with scholarship awarding. * Experience working with the Agricultural industry. * Experience with web site maintenance. * Knowledge of Datatel, Workday, Excel, Informer, and Cisco. Applicant Instructions: Please include the following with your application: * Cover letter * Resume * Three references Please attach all documents in the attachment box at the bottom of the "My Experience" page before continuing through the application. Please use the "Upload" button to add each document individually. All revisions must be made prior to application submission. If you need assistance with uploading documents, please contact WTAMU Human Resources at ************. Texas law requires all males age 18 through 25 to be properly registered with the Selective Service System. Equal Opportunity /Veterans/Disability Employer. All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and/or other information required by the institution's procedures, including the completion of the criminal history check. Equal Opportunity/Veterans/Disability Employer.

Job Title Business Coordinator II Agency Texas A&M University System Offices Department Bush Combat Development Complex Proposed Minimum Salary Commensurate Job Type Staff The George H.W. Bush Combat Development Complex (BCDC), part of The Texas A&M University System (TAMUS), invites applications for a full-time Business Coordinator II supporting the Ballistic, Aero-Optics, and Materials (BAM) Range. The Bush Combat Development Complex- located on the 2,300-acre RELLIS Campus in Bryan, TX- is an ecosystem for agile technology development and service-member inspired research. The BCDC is the result of a partnership between the Department of Defense, Texas A&M University System, and the State of Texas. The $200 million complex is designed to bring together researchers from U.S. universities, the military, and the private sector for collaboration, demonstrations, and high-tech testing of initiatives to help accelerate military innovation for our nation's defense. The BAM Range is undergoing a major $5OM+, multi-year Phase II expansion, creating one of the most advanced open-air research, test, and development environments in the nation. As a core member of the BAM team, the Business Coordinator II will operate at the intersection of innovation, operations, and mission-focused execution - helping accelerate the development of critical defense technologies through exceptional financial management, acquisition support, and business operations leadership. BCDC brings together researchers, engineers, service members, industry partners, and national labs to advance capabilities in integrated hypersonics, directed energy, advanced materials, trusted autonomy, FutureG, human-machine teaming, and more. We thrive in a fast-paced environment where technical excellence meets operational agility. We are seeking a highly organized, detail-oriented, and proactive business operations professional who is energized by building something new, operating at speed, and contributing directly to a mission that matters. The Texas A&M University System provides its employees with competitive benefits including health insurance, paid leave, a defined-benefit retirement plan with 8.25% employer contribution through TRS, tuition assistance, and wellness programs to promote work/life balance. Salary: $3,657.34 - $5,000.00 per month commensurate with experience. Job Description Summary: The Business Coordinator II serves as the primary financial, purchasing, and business operations support professional for the BAM Range and the $5OM+ Phase II development project. This position manages financial tracking, monitors budgets and expenditures, coordinates complex purchasing and acquisition packages, supports vendor and contractor transactions, and maintains the business rhythm for a high-profile, fast-moving RDT&E facility. The role requires strong financial acumen, attention to detail, and the ability to operate confidently in a rapidly evolving environment while supporting engineers, program managers, and facility leadership. Responsibilities: Financial Tracking & Business Operations * Maintains detailed financial tracking for all BAM Phase II project accounts, including budgets, commitments, expenditures, forecasts, and burn rates. * Develops and delivers financial status reports for BAM leadership, the BCDC business office, and TAMUS stakeholders. * Supports annual planning, ongoing cost estimation, and alignment of project financials with scheduled milestones. Acquisition & Procurement Management * Leads acquisition and purchasing actions for the BAM Range, ensuring compliance with TAMUS policies and federal/state guidance. * Coordinates complex procurement packages (equipment, materials, construction-related purchases, services contracts). * Tracks procurement workflows, vendor transactions, and delivery schedules to maintain project velocity. Service Center Support (BAM Range Operations) * Serves as the primary financial and business point of contact for the BAM Range service center. * Supports rate development, invoicing, cost recovery, and financial operations associated with T&E activities. * Ensures financial stewardship across range operations, maintenance, and testing events. Project Coordination & Cross-Functional Support * Works closely with the BAM Project Manager, BCDC business office, engineers, and test operators to maintain an efficient and responsive business environment. * Helps develop and improve internal workflows, templates, purchasing processes, and operational business systems. * Ensures accurate and timely business documentation, record keeping, and reporting. Other Duties * Provides logistical, administrative, and operational support as needed in alignment with BAM mission requirements. * Performs other responsibilities as assigned. Education and Experience: * Bachelor's degree or equivalent combination of education and experience. * Three years of related experience. * Experience with financial tracking, budgeting, or business operations in a complex environment. * Experience working with purchasing, procurement, or acquisition processes in a university, government, defense, or corporate setting. * Experience working in fast-paced, high-complexity environments involving multiple stakeholders. Registration, Certifications, and Licenses: * Ability to obtain a DOD Security Clearance. Knowledge, Skills and Abilities: * Strong financial literacy and comfort with budgets, spreadsheets, cost tracking, and data organization. * Ability to manage multiple concurrent purchasing and financial actions with accuracy and speed. * Excellent communication and coordination skills with both technical and non-technical staff. * Ability to work effectively in a dynamic, fast-moving environment with shifting priorities. * Proactive problem solver who can anticipate needs and maintain operational momentum. * High attention to detail and exceptional organizational discipline. * May require occasional work outside normal hours to support time-sensitive actions. * Some travel may be required between RELLIS Campus and TAMU-College Station. Preferred Qualifications: * Experience supporting large capital projects, construction programs, or RDT&E facilities. * Experience with TAMUS purchasing and financial systems (FAMIS, AggieBuy, Concur, etc.). * Experience supporting a service center or recharge center within a university context. * Experience with vendor management, procurement strategy, or financial forecasting. Other Requirements: This is a security-sensitive position and is restricted to U.S. citizens only. Only complete applications will be considered for employment at The Texas A&M System Offices. Incomplete job application data could result in your application being rejected without an option to reapply. A cover letter and resume may be required in addition to a completed employment application. All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and/or other information required by the institution's procedures, including the completion of the criminal history check. Equal Opportunity/Veterans/Disability Employer.

Job Title Office Coordinator II Position Number 999861 Department Management & Marketing Salary $26,121 Remote No Job Summary/Description Under minimum supervision, performs office management of moderate difficulty for an academic department head and faculty as assigned. Office management responsibilities include, but are not limited to, preparing correspondence; filing; tracking budget expenses; proofreading documents; scheduling students for appointments; reviewing grades, advising forms, curriculum requirements, and graduation lists; processing personnel or travel transactions. This is a part time, benefits eligible position. Typical Duties/Job Duties * Plans and organizes work to ensure completion of tasks and functions in a timely manner. * Answers the telephone, addressing the caller in a professional, service-oriented manner; routes calls, takes messages, and/or handles calls when appropriate. * Composes and/or types routine memos and letters. * Uses word processing software to type course materials for department faculty. * Sends recruiting information to prospective students. * Assists faculty when necessary with the preparation of course materials, presentations, written proposals, and grant applications; takes minutes at meetings as assigned * Communicates with faculty, staff, students, visitors, and others in the course of performing work or coordinating tasks, as appropriate. * Ensures adherence to records maintenance, confidentiality, and related practices and policies. * Operates a variety of office equipment including, but not limited to, computers, photocopiers, and calculators. * Prepares office and other supply requisitions; assists in maintaining department supply inventories. * Completes and maintains general office files in accordance with instructions or procedures. * Inputs course/instructor schedule for department classes each term. * Assists in maintaining departmental budget. * Performs other related duties as assigned. Knowledge, Skills and Abilities * Knowledge of secretarial, clerical, and general office procedures and practices; * Knowledge of spelling, grammar, and punctuation; * Knowledge of Microsoft Office applications, proficient in Word and Excel; * Ability to perform basic mathematical calculations; * Ability to type 45-50 WPM. * Ability to organize and complete tasks in an accurate and timely manner; * Ability to perform work requiring accuracy and attention to detail; * Ability to operate a variety of office equipment; * Skilled in oral and written communication; * Skill in interpersonal relations; * Ability to work with minimum supervision. Minimum Qualifications * High school diploma or GED certificate. * Proficiency in MS Office, especially Word and Excel. Preferred Qualifications * Three years of diversified secretarial or equivalent experience. * Knowledge of Banner. * Bachelor's Degree. Physical Requirements EEO Statement All qualified applicants will be considered for employment without regard to sex, race, color, national origin, religion, age, disability, protected veteran status, or genetic information. In compliance with the Americans with Disabilities Act (ADA), Angelo State University is committed to providing reasonable accommodations to ensure equal access to employment opportunities for qualified individuals with disabilities. We are committed to ensuring that a qualified individual with a disability has the same rights and privileges in employment as non-disabled employees. If an accommodation is requested for the job application process, please contact our office at ************** or email us at *************. Posting Detail Information Posting Number S1077P Open Date 01/15/2026 Close Date 01/30/2026 Desired Start Date 02/02/2026 Review Start Date Open Until Filled No Special Instructions to Applicants Required Number of References