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Contracts Specialist jobs at Texas Department of Transportation
- 77 jobsContract Specialist V
Texas Health & Human Services Commission
Austin, TX jobs
DSHS is committed to hiring skilled and dedicated individuals who share a passion for public health to pursue our vision of A Healthy Texas. If you are looking to make an impact and tackle new challenges, we encourage you to consider a career with us. Employee Benefits: DSHS offers insurance coverage and other benefits available through the State of Texas Group Benefits Plan administered by the Employee Retirement System of Texas (ERS). To learn more about all the benefits available to you as a DSHS employee and other DSHS opportunities for early career pathways, visit the DSHS Careers Page. Review our Top 10 Tips for Success when Applying to State of Texas Jobs. Functional Title: Contract Specialist V Job Title: Contract Specialist V Agency: Dept of State Health Services Department: Contract Management Posting Number: 11913 Closing Date: 06/08/2026 Posting Audience: Internal and External Occupational Category: Business and Financial Operations Salary Group: TEXAS-B-24 Salary Range: $5,425.33 - $8,886.16 Pay Frequency: Monthly Shift: Day Additional Shift: Telework: Travel: Up to 10% Regular/Temporary: Regular Full Time/Part Time: Full time FLSA Exempt/Non-Exempt: Nonexempt Facility Location: Job Location City: AUSTIN Job Location Address: 1100 W 49TH ST (DHT) Other Locations: MOS Codes: 3006,3044,8640,310X,36A,36B,51C,60C0,62S0,63G0,63S0,64PX,651X,6C0X1,751X,FIN10,F&S,LS,LSS,SEI16,SK Job Description Under the supervision of the Unit Director, the Contract Manager provides leadership and support in contract management by participating in contracting activities such as RFP development, RFP application, budget reviews, contract funding allocation decisions, quality management activities, extensive contract monitoring, and other contract management activities as appropriate and mandated by DSHS policy. Provides assistance and recommends sanctions for enforcement of the terms and conditions of the assigned contracts in the Contract Management Section (CMS). With minimal supervision, and with extensive latitude for the use of initiative and independent judgment, performs highly advanced, senior level, technical and consultative work assisting with the oversight of the daily operations and contract management activities from development to closeout within the CMS. The Contract Manager is the liaison between contractors, program staff, Procurement and Contracting Services (PCS) and Contract Oversight and Support Section staff. The Contract Manager facilitates communication and collaboration between all contract stakeholders and serves as the single point of contact for all contractual accountability activities between the State and contractors. Responsible for completing analysis of contractor performance by reviewing contractor expenditure data, performance reports, and other pertinent data as it relates to contractor performance. Responsible for implementing goals and objectives; developing contract guidelines, policies, and procedures; developing schedules, priorities, and standards for achieving established performance measures; monitoring contract compliance with federal and state laws, rules, regulations, guidelines, policies and procedures. Coordinates and implements changes as new federal and state laws, rules, regulations and agency policies become effective. Provides guidance regarding contract administration policies and procedures to program staff, management, and other Department staff as appropriate. Serves as the lead in contract development activities through execution, initiates amendments, monitors contractor performance and expenditures, provide technical assistance and will close out contracts. Provides high-quality customer service to external and internal customers by prompt responses to inquiries, taking the initiative to solve problems, exercising flexibility, and continuing to seek improvements within the unit and program areas. Interacts routinely with customers including program managers, staff, contractors, stakeholders, organizations, and other state agencies to ensure appropriate contractor performance according to contract terms. Essential Job Functions 1. Participates and oversee the development of contracting activities such as RFP development, facilitating planning meetings, setting timelines and developing the RFP application. Determine solicitation method/type of contract and/or purchase. Identifies provider resources, describes services to be rendered, finalize the Review Criteria and evaluation instruments in collaboration with programs. Accepts, tracks and ensures response to written questions about the RFP submitted by potential bidders. Plans/participates in bidders conference by pulling department resources to provide accurate technical assistance to potential bidders. Arranges logistics and oversees the proposal review process. (15%) 2. Coordinates and negotiates contract budget reviews, contract funding allocation decisions, negotiations of revised budgets and performance measures with selected applicants. Obtains from applicants any clarifications and supplemental information. Creates work plan documents where appropriate. Works with Office of General Council on scope of work. Adheres to department, state and federal contracting policy. (15%) 3. Performs the monitoring of and/or monitors contract performance by examining billings, fiscal data, and eligibility determinations for compliance with terms of contract and policies. Responsible for reviewing the supporting documentation related to contract billing for eligibility. Ensures appropriate tracking of contractor expenditure and performance data as well as appropriate contract deliverables. Completes analysis of contractor performance by reviewing contractor expenditure data, performance reports, technical assistance and training documentation, and other pertinent data as it relates to contractor performance. Projects expenditures to ensure appropriate use of funds. Communicates the results and recommends actions on a routine basis to program and other Department staff as appropriate. (15%) 4. Performs written and oral communication with contractors as the single point of contact for all contractual accountability activities between the State and contractors. Facilitates and ensures delivery of financial and programmatic technical assistance and training with Contract Oversight and Support Section and appropriate program, regional or Local Health Department staff. Provides guidance to internal and external customers regarding contract administration, policies, and procedures. Identifies training needs and determines how training should be conducted. (10%) 5. Coordinates the risk assessment process for contract monitoring and planning. Participate in coordinated on-site reviews to encompass both financial and programmatic compliance. Works with all pertinent parties to resolve audit findings by defining the criteria/requirements/processes and recommending appropriate dispositions. (15%) 6. Coordinates resolution of contractor issues, initiates and negotiates all contract amendments (to include terminations) and sanctions, obtains approval of amendments/sanctions with appropriate Division managers, communicates impact of changes to appropriate contractor and Division staff, and ensures implementation and resolution of contract sanctions. Provides assistance and recommends sanctions for enforcement of the terms and conditions of the assigned contracts in the Contract Management Section (CMS). Ensures all contract closeout activities are performed according to DSHS policy. (10%) 7. Serves as a point of contact with DSHS, HHSC senior management, Contract Oversight and Support and Contract Liaisons regarding contractor performance issues. Coordinates with Division managers when appropriate regarding requests for information. Maintains contractor files ensuring accessibility of information necessary for appropriate contract management. Conduct routine meetings with program staff to discuss contracting/ forecasting/ projections and provide recommendations to address barriers to meeting goals, staffing shortfalls and peak contracting periods. Ensures continuity of operations during emergencies or catastrophic events. (10%) 8. Participates in the development of contract administration policies and procedures. Responsibilities include: implementing goals and objectives to support agency-wide strategic plans, polices, and procedures. Serves as subject matter expert related to contract management on assigned workgroups in coordination with Grants, budget, fiscal units, legal, Contract Oversight and Support, and division programs. Analyzes departmental contracting systems, outputs and activities; identifies gaps and recommends system improvements. Manage special projects as required or requested. Prepare special correspondence or reports, analyze data and compile statistical reports or surveys using Word and Excel or other word processing and spreadsheet applications. (5%) 9. Other duties as assigned include, but are not limited to, actively participating and/or serving in a supporting role to meet the agency s obligations for disaster response and/or recovery or Continuity of Operations (COOP) activation. Such participation may require an alternate shift pattern assignment and/or location. (5%) Licensure, Certification, or Registration Certified Texas Contract Manager (CTCM) is preferred or must be obtained within first year of employment. Knowledge, Skills, and Abilities Knowledge of DSHS programs, applicable standards, policies, functions, and the mission and agency role in meeting the program's health objectives and priority health outcomes. Thorough knowledge of contracting regulations, of business administration and accounting principles and practices, and of policies and procedures of contract management and administration. Knowledge of audit principles, process improvement, and quality management. Knowledge of the State of Texas budgeting and other financial policies and procedures. Thorough knowledge of organizational planning, organizational development, and implementation methods needed to establish and administer a complex and comprehensive delivery system. Working knowledge of Texas legislative processes and public accountability systems. Knowledge of state and federal legislation as they relate to services and state and federal laws, agency regulations, policies, rules and requirements pertaining to the provision of health services. Knowledge of accounting, budgetary, and management principles, practices, and procedures. Skill in analyzing financial data, and in the use of a computer and applicable software. Skill in contract management principles and practices. Skill in managing databases and reviewing and analyzing data.Skill in using Microsoft Office software, including advanced features of Microsoft Excel. Skill in project management and prioritization. Skill in problem solving and conflict resolution. Skill in communication including the effective organization and presentation of information, both orally and in writing. Skill in preparing written analyses and administrative reports and special projects as assigned. Skill in analyzing and solving problems and making recommendations affecting overall contracting activities; and comprehensively and accurately evaluating different types of administrative reports. Skill in providing leadership and managing diverse program and administrative personnel in a team environment; communicating on issues and coordinating oversight across multiple cross-functional divisions. Ability to interpret policies and develop effective operating procedures for the Contract Management Section. Ability to evaluate and monitor contractor financial performance and provide recommendations. Ability to deal effectively with state and local officials and the public.Ability to lead or work as part of a team. Ability to perform and prioritize multiple tasks, assignments and projects. Ability to interpret and apply federal and state statutes, regulations, agency rules, policies and procedures related to contracts. Ability to evaluate financial data for reasonableness, necessity, and conformity to contract requirements. Ability to make independent and sound technical judgment and to analyze new situations when they are encountered. Initial Screening Criteria Experience using word and excel. Experience in contract management activities. Experience with writing reports. Additional Information: Hybrid teleworking is available. Applicants must reside within 50 miles of DSHS Central office (1100 W. 49th St., Austin, Tx). Active Duty, Military, Reservists, Guardsmen, and Veterans: Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position may include, but not limited to those listed in this posting. All active-duty military, reservists, guardsmen, and veterans are encouraged to apply if qualified for this position. For more information see the Texas State Auditor's Military Crosswalk at ************************************************************* ADA Accommodations: In compliance with the Americans with Disabilities Act (ADA), DSHS will provide reasonable accommodation during the hiring process for individuals with a qualifying disability. If reasonable accommodation is needed to participate in the interview process, please notify the person who contacts you to schedule the interview. If you need assistance completing the on-line application, contact the HHS Employee Service Center at ************** or via email at **********************************************. Salary Information, Pre-employment Checks, and Work Eligibility: * The salary offered will follow DSHS starting salary guidelines. Any employment offer is contingent upon available budgeted funds. * Depending on the program area and position requirements, applicants selected for hire may be required to pass background and other due diligence checks. * DSHS uses E-Verify. You must bring your I-9 documentation with you on your first day of work. Download the I-9 form$5.4k-8.9k monthly 20d agoMedicaid Contract Specialist V
Texas Health & Human Services Commission
Austin, TX jobs
Join the Texas Health and Human Services Commission (HHSC) and be part of a team committed to creating a positive impact in the lives of fellow Texans. At HHSC, your contributions matter, and we support you at each stage of your life and work journey. Our comprehensive benefits package includes 100% paid employee health insurance for full-time eligible employees, a defined benefit pension plan, generous time off benefits, numerous opportunities for career advancement and more. Explore more details on the Benefits of Working at HHS webpage. Functional Title: Medicaid Contract Specialist V Job Title: Contract Specialist V Agency: Health & Human Services Comm Department: IT Fed/St Coor -MMIS Staff APD Posting Number: 12328 Closing Date: 03/23/2026 Posting Audience: Internal and External Occupational Category: Business and Financial Operations Salary Group: TEXAS-B-24 Salary Range: $5,425.33 - $8,161.00 Pay Frequency: Monthly Shift: Day Additional Shift: Telework: Travel: Regular/Temporary: Regular Full Time/Part Time: Full time FLSA Exempt/Non-Exempt: Nonexempt Facility Location: Job Location City: AUSTIN Job Location Address: 701 W 51ST ST Other Locations: MOS Codes: 3006,3044,8640,310X,36A,36B,51C,60C0,62S0,63G0,63S0,64PX,651X,6C0X1,751X,FIN10,F&S,LS,LSS,SEI16,SK The Medicaid Contract Specialist V reports to the Manager, Medicaid IT Contract Administration. Performs highly advanced (senior level) contract management services and technical assistance work regarding the oversight and execution of Medicaid IT contracts with extensive latitude for the use of initiative and independent judgment. Monitors contractor performance and ensures the contractor is held accountable for timely performance. Maintains the contract record in SCOR, the system of record. Assesses and mitigates contract risk independently. Oversees Medicaid IT contracts through the contract lifecycle, ensuring all contract activities are completed timely. Works under limited supervision, with considerable latitude for the use of initiative and independent judgement. Selected candidates must be willing to work onsite from an HHS office located in Austin, designated by the hiring manager. Essential Job Functions (EJFs): * Contract Lifecycle - Responsible for managing the contract lifecycle. Oversees the completion of services and deliverables prior to the expiration date of the contract. Oversees the invoice verification processes, which ensures the accuracy of invoices and authorizes payments consistent with the contract terms. Manages, approves, and documents changes to contracts through the amendment process authorized by the terms of the contract. Oversees the completion contract closeout processes within 90 days of contract expiration, completion, or cancellation to include, as applicable, submission of a vendor performance report. (30%) * Contract Record Management & Compliance - Maintains accurate and up-to-date contract records in SCOR (contract system of record) and CAPPS Financials (financial system of record). Completes thorough reviews of contract documentation within 10 days of the contract's effective date. Uploads and maintains all required documents in the appropriate SCOR sub-modules. Tracks and records deliverable status and lifecycle events such as inception, amendments, and closure. Ensures compliance with agency documentation standards, record retention policies, and applicable laws and regulations. Responds promptly and constructively to findings from audits and contract quality reviews and ensure documentation supports contract decisions and actions. Contributes to the continuous improvement of the department's process knowledgebases. Maintains contract metadata reference resources to support consistency and accuracy across contract records. (30%) * Contractor Performance - Responsible for ensuring the contractor is held accountable, including possessing advanced knowledge of the contract terms, purpose, scope, requirements, expenditures, deliverables, and milestones. Establishes specific, time-bound, performance measures and requirements to ensure contractor accountability. Oversees the contractor's performance and documents the results into SCOR. Escalates disputes or deficiencies with the contractor's performance, in a timely manner; and pursues remedies, as appropriate, when a contractor's performance is deficient. (20%) * Risk Management - Responsible for assessing and mitigating contract risk independently. Promotes the use of best practices throughout the contract lifecycle. Oversees and completes the initial risk assessment within 60 days of contract begin date and establishes a contract monitoring plan. Oversees and completes risk assessments throughout the life of the contract. Consults System Contracting to address legal concerns or issues. (10%) * Communication - Responsible for all communications on assigned contracts. Serves as the point of contact for agency communication with the contractor regarding all matters pertaining to high-dollar contracts. Manages post-award contractor conferences to ensure all parties are aware of the performance requirements and administrative procedures agreed in the contract. (10%) Knowledge, Skills and Abilities (KSAs): * Knowledge of state contract management requirements and best practices. * Knowledge of state procurement requirements and best practices. * Knowledge of information technology requirements and best practices. * Knowledge of business administration and accounting principles and practices. * Skill in handling multiple projects, manage competing priorities, and meeting tight deadlines. * Skill in conflict resolution and contract negotiations. * Skill in communicating effectively both verbally and in writing. * Ability to gather, assemble, and correlate data. * Ability to exercise sound judgment in making critical decisions to analyze complex information and develop plans. * Ability to interpret complex data. * Ability to interpret and apply policies, procedures, and regulations. * Ability to evaluate material data for reasonableness, necessity, and conformity with contract requirements. Registrations, Licensure Requirements or Certifications: Requires current specialized certification as a Certified Texas Contract Manager (CTCM) or the ability to obtain within 12 months of employment. Preference given to candidates with additional certifications such as Certified Texas Contract Developer (CTCD). Dual certified as a CTCD and a CTCM is preferred. Initial Screening Criteria: * A minimum three years of combined experience working directly in contract management or contract-related roles is required. * A minimum three years of direct experience working with IT contracts as a contract manager is preferred. * Experience managing IT contracts for a state agency or other governmental entity is preferred. Additional Information: Any employment offer is contingent upon available budgeted funds. The offered salary will be determined in accordance with budgetary limits and the requirements of HHSC Human Resources Manual. * Selected candidates must be legally authorized to work in the U.S. without sponsorship. * Selected candidates must be willing to work from an HHS office located in Austin, designated by the hiring manager. #LI-GN1 Review our Tips for Success when applying for jobs at DFPS, DSHS and HHSC. Active Duty, Military, Reservists, Guardsmen, and Veterans: Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position may include, but not limited to those listed in this posting. All active-duty military, reservists, guardsmen, and veterans are encouraged to apply if qualified to fill this position. For more information please see the Texas State Auditor's s, Military Crosswalk and Military Crosswalk Guide at Texas State Auditor's Office - Job Descriptions. ADA Accommodations: In compliance with the Americans with Disabilities Act (ADA), HHSC and DSHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS Employee Service Center at **************. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview. Pre-Employment Checks and Work Eligibility: Depending on the program area and position requirements, applicants selected for hire may be required to pass background and other due diligence checks. HHSC uses E-Verify. You must bring your I-9 documentation with you on your first day of work. Download the I-9 Form Telework Disclaimer: This position may be eligible for telework. Please note, all HHS positions are subject to state and agency telework policies in addition to the discretion of the direct supervisor and business needs.$5.4k-8.2k monthly 5d agoContract Management Specialist 1 (NY HELPS) Vacancy ID# 205721
State of New York
Albany, NY jobs
Please note: State agencies that contact job applicants do not usually request personal or financial information via text message or over the phone in connection with your response to a job posting. If you are contacted for such information by these methods, or any other method, please verify the identity of the individual before transmitting such information to that person. Note: For questions about the job posting, please contact the agency that posted this position by using the contact information provided on the "Contact" tab for the position. Review Vacancy Date Posted 12/23/25 Applications Due01/08/26 Vacancy ID205721 * Basics * Schedule * Location * Job Specifics * How to Apply NY HELPYes AgencyState, Department of TitleContract Management Specialist 1 (NY HELPS) Vacancy ID# 205721 Occupational CategoryFinancial, Accounting, Auditing Salary Grade18 Bargaining UnitPS&T - Professional, Scientific, and Technical (PEF) Salary RangeFrom $53764 to $85138 Annually Employment Type Full-Time Appointment Type Permanent Jurisdictional Class Competitive Class Travel Percentage 0% Workweek Mon-Fri Hours Per Week 37.5 Workday From 8:30 AM To 4:30 PM Flextime allowed? No Mandatory overtime? No Compressed workweek allowed? Yes Telecommuting allowed? Yes County Albany Street Address 99 Washington Ave City Albany StateNY Zip Code12231 Duties Description The Contract Management Specialist 1 duties in the Bureau of Fiscal management will include but are not limited to the following: * Review, tracking and processing of contract related transactions including new, renewal and amendment transactions. * Receive, review and process contract related vouchers for programs. * Process miscellaneous service contracts and associated payments. * Work with control agency staff to address issues. * Process all transactions in SFS. * Perform other duties as assigned. Minimum Qualifications PREFERRED QUALIFICATIONS: * Experience with databases or software systems, preferably related to fiscal accounting or finance * Education in a related field including, but not limited to, business administration, finance, management, economics or accounting * Experience in a professional setting, preferably related to finance or fiscal transaction processing Competitive Minimum Qualifications: Permanent service in this title or one year of permanent competitive or 55 B/C service in a title SG-11 or higher and otherwise eligible for transfer under Civil Service Law. It is essential that candidates clearly and concisely indicate exactly how they meet the above minimum qualifications in their resume. Failure to show how you meet the minimum qualifications above may result in disqualification and removal from consideration. NY HELPS This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS). For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At this time, agencies may recruit and hire employees by making temporary appointments. At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified. NON-COMPETITIVE MINIMUM QUALIFICATIONS: The minimum qualifications for Non-Competitive appointment are: Trainee 1: Four years of experience managing contracts and related budgets including one or more of the following areas: negotiation with contractors and vendors; fiscal management, including bidding, payment, analysis, and fiscal reporting; contract development, including developing requests for proposals; contract execution, including securing signatory approval from control agencies; monitoring and review of contract terms. An associate degree may substitute for two years of experience; a bachelor's degree may substitute for four years of experience; a master's degree may substitute for five years of experience; and a doctorate may substitute for six years of experience. Trainee 2: Five years of experience managing contracts and related budgets including one or more of the following areas: negotiation with contractors and vendors; fiscal management, including bidding, payment, analysis, and fiscal reporting; contract development, including developing requests for proposals; contract execution, including securing signatory approval from control agencies; monitoring and review of contract terms. An associate degree may substitute for two years of experience; a bachelor's degree may substitute for four years of experience; a master's degree may substitute for five years of experience; and a doctorate may substitute for six years of experience. Full Level: Six years of experience managing contracts and related budgets including one or more of the following areas: negotiation with contractors and vendors; fiscal management, including bidding, payment, analysis, and fiscal reporting; contract development, including developing requests for proposals; contract execution, including securing signatory approval from control agencies; monitoring and review of contract terms. An associate degree may substitute for two years of experience; a bachelor's degree may substitute for four years of experience; a master's degree may substitute for five years of experience; and a doctorate may substitute for six years of experience. It is essential that candidates clearly and concisely indicate exactly how they meet the above minimum qualifications in their resume. Failure to show how you meet the minimum qualifications above may result in disqualification and removal from consideration. 55 B/C QUALIFICATIONS: Individuals certified eligible for the 55 B/C program under the Governor's Program to Hire Persons/Veterans with Disabilities pursuant to Section 55 B/C of the Civil Service Law will also be considered. To be considered, you must provide a copy of your letter of eligibility with your response. Trainee 1: Four years of experience managing contracts and related budgets including one or more of the following areas: negotiation with contractors and vendors; fiscal management, including bidding, payment, analysis, and fiscal reporting; contract development, including developing requests for proposals; contract execution, including securing signatory approval from control agencies; monitoring and review of contract terms. An associate degree may substitute for two years of experience; a bachelor's degree may substitute for four years of experience; a master's degree may substitute for five years of experience; and a doctorate may substitute for six years of experience. Trainee 2: Five years of experience managing contracts and related budgets including one or more of the following areas: negotiation with contractors and vendors; fiscal management, including bidding, payment, analysis, and fiscal reporting; contract development, including developing requests for proposals; contract execution, including securing signatory approval from control agencies; monitoring and review of contract terms. An associate degree may substitute for two years of experience; a bachelor's degree may substitute for four years of experience; a master's degree may substitute for five years of experience; and a doctorate may substitute for six years of experience. Full Level: Six years of experience managing contracts and related budgets including one or more of the following areas: negotiation with contractors and vendors; fiscal management, including bidding, payment, analysis, and fiscal reporting; contract development, including developing requests for proposals; contract execution, including securing signatory approval from control agencies; monitoring and review of contract terms. An associate degree may substitute for two years of experience; a bachelor's degree may substitute for four years of experience; a master's degree may substitute for five years of experience; and a doctorate may substitute for six years of experience. It is essential that candidates clearly and concisely indicate exactly how they meet the above minimum qualifications in their resume. Failure to show how you meet the minimum qualifications above may result in disqualification and removal from consideration. Additional Comments NOTE ON TELECOMMUTING: The Department of State employees may be approved for a maximum of 50% telecommuting, however, they are required to apply and obtain approval through management in accordance with The Department of State Telecommuting Program Guidelines. Contact Tab: Name: Human Resources / CC Telephone: ************ Fax: ************ Email Address: ************************** Address: Street: 99 Washington Avenue Some positions may require additional credentials or a background check to verify your identity. Name Human Resources / CC Telephone ********** Fax ************ Email Address ************************** Address Street 99 Washington Avenue Suite 1150 City Albany State NY Zip Code 12231 Notes on ApplyingIf you are interested and meet the minimum qualifications above, email your cover letter, resume, degree/transcript, and New York State Part 1 Application (******************************************** to **************************. Please include Title, Location and Vacancy ID # you are applying for in the subject line of your email.$53.8k-85.1k yearly 6d agoContract Specialist V- Contract Manager
Texas Health & Human Services Commission
Austin, TX jobs
DSHS is committed to hiring skilled and dedicated individuals who share a passion for public health to pursue our vision of A Healthy Texas. If you are looking to make an impact and tackle new challenges, we encourage you to consider a career with us. Employee Benefits: DSHS offers insurance coverage and other benefits available through the State of Texas Group Benefits Plan administered by the Employee Retirement System of Texas (ERS). To learn more about all the benefits available to you as a DSHS employee and other DSHS opportunities for early career pathways, visit the DSHS Careers Page. Review our Top 10 Tips for Success when Applying to State of Texas Jobs. Functional Title: Contract Specialist V- Contract Manager Job Title: Contract Specialist V Agency: Dept of State Health Services Department: Contract Management Posting Number: 11378 Closing Date: 05/20/2026 Posting Audience: Internal and External Occupational Category: Business and Financial Operations Salary Group: TEXAS-B-24 Salary Range: $5,425.33 - $7,155.75 Pay Frequency: Monthly Shift: Day Additional Shift: Telework: Travel: Up to 5% Regular/Temporary: Regular Full Time/Part Time: Full time FLSA Exempt/Non-Exempt: Nonexempt Facility Location: Job Location City: AUSTIN Job Location Address: 1100 W 49TH ST (DHT) Other Locations: MOS Codes: 3006,3044,8640,310X,36A,36B,51C,60C0,62S0,63G0,63S0,64PX,651X,6C0X1,751X,FIN10,F&S,LS,LSS,SEI16,SK Job Description Under the supervision of the Branch Manager, the Contract Manager provides leadership and support in contract management by participating in contracting activities such as RFP development, RFP application, budget reviews, contract funding allocation decisions, quality management activities, extensive contract monitoring, and other contract management activities as appropriate and mandated by DSHS policy. Provides assistance and recommends sanctions for enforcement of the terms and conditions of the assigned contracts in the Contract Management Section (CMS). With minimal supervision, and with extensive latitude for the use of initiative and independent judgment, performs highly advanced, senior level, technical and consultative work assisting with the oversight of the daily operations and contract management activities from development to closeout within the CMS. The Contract Manager is the liaison between contractors, program staff, Procurement and Contracting Services (PCS) and Contract Oversight and Support Section staff. The Contract Manager facilitates communication and collaboration between all contract stakeholders and serves as the single point of contact for all contractual accountability activities between the State and contractors. Responsible for completing analysis of contractor performance by reviewing contractor expenditure data, performance reports, and other pertinent data as it relates to contractor performance. Responsible for implementing goals and objectives; developing contract guidelines, policies, and procedures; developing schedules, priorities, and standards for achieving established performance measures; monitoring contract compliance with federal and state laws, rules, regulations, guidelines, policies and procedures. Coordinates and implements changes as new federal and state laws, rules, regulations and agency policies become effective. Provides guidance regarding contract administration policies and procedures to program staff, management, and other Department staff as appropriate. Serves as the lead in contract development activities through execution, initiates amendments, monitors contractor performance and expenditures, provide technical assistance and will close out contracts. Provides high-quality customer service to external and internal customers by prompt responses to inquiries, taking the initiative to solve problems, exercising flexibility, and continuing to seek improvements within the unit and program areas. Interacts routinely with customers including program managers, staff, contractors, stakeholders, organizations, and other state agencies to ensure appropriate contractor performance according to contract terms. Essential Job Functions 1. Participates and oversee the development of contracting activities such as RFP development, facilitating planning meetings, setting timelines and developing the RFP application. Determine solicitation method/type of contract and/or purchase. Identifies provider resources, describes services to be rendered, finalize the Review Criteria and evaluation instruments in collaboration with programs. Accepts, tracks and ensures response to written questions about the RFP submitted by potential bidders. Plans/participates in bidders conference by pulling department resources to provide accurate technical assistance to potential bidders. Arranges logistics and oversees the proposal review process. (15%) 2. Coordinates and negotiates contract budget reviews, contract funding allocation decisions, negotiations of revised budgets and performance measures with selected applicants. Obtains from applicants any clarifications and supplemental information. Creates work plan documents where appropriate. Works with Office of General Council on scope of work. Adheres to department, state and federal contracting policy. (15%) 3. Performs the monitoring of and/or monitors contract performance by examining billings, fiscal data, and eligibility determinations for compliance with terms of contract and policies. Responsible for reviewing the supporting documentation related to contract billing for eligibility. Ensures appropriate tracking of contractor expenditure and performance data as well as appropriate contract deliverables. Completes analysis of contractor performance by reviewing contractor expenditure data, performance reports, technical assistance and training documentation, and other pertinent data as it relates to contractor performance. Projects expenditures to ensure appropriate use of funds. Communicates the results and recommends actions on a routine basis to program and other Department staff as appropriate. (15%) 4. Performs written and oral communication with contractors as the single point of contact for all contractual accountability activities between the State and contractors. Facilitates and ensures delivery of financial and programmatic technical assistance and training with Contract Oversight and Support Section and appropriate program, regional or Local Health Department staff. Provides guidance to internal and external customers regarding contract administration, policies, and procedures. Identifies training needs and determines how training should be conducted. (10%) 5. Coordinates the risk assessment process for contract monitoring and planning. Participate in coordinated on-site reviews to encompass both financial and programmatic compliance. Works with all pertinent parties to resolve audit findings by defining the criteria/requirements/processes and recommending appropriate dispositions. (15%) 6. Coordinates resolution of contractor issues, initiates and negotiates all contract amendments (to include terminations) and sanctions, obtains approval of amendments/sanctions with appropriate Division managers, communicates impact of changes to appropriate contractor and Division staff, and ensures implementation and resolution of contract sanctions. Provides assistance and recommends sanctions for enforcement of the terms and conditions of the assigned contracts in the Contract Management Section (CMS). Ensures all contract closeout activities are performed according to DSHS policy. (10%) 7. Serves as a point of contact with DSHS, HHSC senior management, Contract Oversight and Support and Contract Liaisons regarding contractor performance issues. Coordinates with Division managers when appropriate regarding requests for information. Maintains contractor files ensuring accessibility of information necessary for appropriate contract management. Conduct routine meetings with program staff to discuss contracting/ forecasting/ projections and provide recommendations to address barriers to meeting goals, staffing shortfalls and peak contracting periods. Ensures continuity of operations during emergencies or catastrophic events. (10%) 8. Participates in the development of contract administration policies and procedures. Responsibilities include: implementing goals and objectives to support agency-wide strategic plans, polices, and procedures. Serves as subject matter expert related to contract management on assigned workgroups in coordination with Grants, budget, fiscal units, legal, Contract Oversight and Support, and division programs. Analyzes departmental contracting systems, outputs and activities; identifies gaps and recommends system improvements. Manage special projects as required or requested. Prepare special correspondence or reports, analyze data and compile statistical reports or surveys using Word and Excel or other word processing and spreadsheet applications. (5%) 9. Other duties as assigned include, but are not limited to, actively participating and/or serving in a supporting role to meet the agency s obligations for disaster response and/or recovery or Continuity of Operations (COOP) activation. Such participation may require an alternate shift pattern assignment and/or location. (5%) Licensure, Certification, or Registration Certified Texas Contract Manager (CTCM) is preferred or must be obtained within first year of employment. Knowledge, Skills, and Abilities Knowledge of DSHS programs, applicable standards, policies, functions, and the mission and agency role in meeting the program's health objectives and priority health outcomes. Thorough knowledge of contracting regulations, of business administration and accounting principles and practices, and of policies and procedures of contract management and administration. Knowledge of audit principles, process improvement, and quality management. Knowledge of the State of Texas budgeting and other financial policies and procedures. Thorough knowledge of organizational planning, organizational development, and implementation methods needed to establish and administer a complex and comprehensive delivery system. Working knowledge of Texas legislative processes and public accountability systems. Knowledge of state and federal legislation as they relate to services and state and federal laws, agency regulations, policies, rules and requirements pertaining to the provision of health services. Knowledge of accounting, budgetary, and management principles, practices, and procedures. Skill in analyzing financial data, and in the use of a computer and applicable software. Skill in contract management principles and practices. Skill in managing databases and reviewing and analyzing data. Skill in using Microsoft Office software, including advanced features of Microsoft Excel. Skill in project management and prioritization. Skill in problem solving and conflict resolution. Skill in communication including the effective organization and presentation of information, both orally and in writing. Skill in preparing written analyses and administrative reports and special projects as assigned. Skill in analyzing and solving problems and making recommendations affecting overall contracting activities; and comprehensively and accurately evaluating different types of administrative reports. Skill in providing leadership and managing diverse program and administrative personnel in a team environment; communicating on issues and coordinating oversight across multiple cross-functional divisions. Ability to interpret policies and develop effective operating procedures for the Contract Management Section. Ability to evaluate and monitor contractor financial performance and provide recommendations. Ability to deal effectively with state and local officials and the public. Ability to lead or work as part of a team. Ability to perform and prioritize multiple tasks, assignments and projects. Ability to interpret and apply federal and state statutes, regulations, agency rules, policies and procedures related to contracts. Ability to evaluate financial data for reasonableness, necessity, and conformity to contract requirements. Ability to make independent and sound technical judgment and to analyze new situations when they are encountered. Initial Screening Criteria Experience using word and excel. Experience in contract management activities. Experience with writing reports. Active Duty, Military, Reservists, Guardsmen, and Veterans: Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position may include, but not limited to those listed in this posting. All active-duty military, reservists, guardsmen, and veterans are encouraged to apply if qualified for this position. For more information see the Texas State Auditor's Military Crosswalk at ************************************************************* ADA Accommodations: In compliance with the Americans with Disabilities Act (ADA), DSHS will provide reasonable accommodation during the hiring process for individuals with a qualifying disability. If reasonable accommodation is needed to participate in the interview process, please notify the person who contacts you to schedule the interview. If you need assistance completing the on-line application, contact the HHS Employee Service Center at ************** or via email at **********************************************. Salary Information, Pre-employment Checks, and Work Eligibility: * The salary offered will follow DSHS starting salary guidelines. Any employment offer is contingent upon available budgeted funds. * Depending on the program area and position requirements, applicants selected for hire may be required to pass background and other due diligence checks. * DSHS uses E-Verify. You must bring your I-9 documentation with you on your first day of work. Download the I-9 form$5.4k-7.2k monthly 40d agoContract Specialist II
Texas Health & Human Services Commission
Austin, TX jobs
Join the Texas Health and Human Services Commission (HHSC) and be part of a team committed to creating a positive impact in the lives of fellow Texans. At HHSC, your contributions matter, and we support you at each stage of your life and work journey. Our comprehensive benefits package includes 100% paid employee health insurance for full-time eligible employees, a defined benefit pension plan, generous time off benefits, numerous opportunities for career advancement and more. Explore more details on the Benefits of Working at HHS webpage. Functional Title: Contract Specialist II Job Title: Contract Specialist II Agency: Health & Human Services Comm Department: Accounting\Financial Services Posting Number: 7907 Closing Date: 01/01/2026 Posting Audience: Internal and External Occupational Category: Business and Financial Operations Salary Group: TEXAS-B-18 Salary Range: $3,793.41 - $5,921.25 Pay Frequency: Monthly Shift: Day Additional Shift: Telework: Not Eligible for Telework Travel: Up to 10% Regular/Temporary: Regular Full Time/Part Time: Full time FLSA Exempt/Non-Exempt: Nonexempt Facility Location: Brenham State Supported Living Center Job Location City: AUSTIN Job Location Address: 2203 W 35TH ST Other Locations: Austin; Brenham MOS Codes: 3006,3044,8640,310X,36A,36B,51C,60C0,62S0,63G0,63S0,64PX,651X,6C0X1,751X,FIN10,LS,LSS,SEI16,SK,F&S Brief : This position will be housed at Brenham SSLC or Austin SSLC, location will be discussed during the interview. Come work in an environment where we truly value and respect those we serve and believe in the mission that all people can achieve a higher level of wellness and independence. The state supported living centers serve people with intellectual and developmental disabilities who are medically fragile or who have behavioral problems. The centers provide campus-based direct services and supports at 13 centers located throughout the state. Learn About Our State Supported Living Centers If you are looking for a place to work where you can establish a career that is filled with purpose, this is the job for you! Under the general supervision of the HSCS Regional Contract Manager, performs complex journey level consultative contract services and technical assistance to administrative support departments and programs of the facility to accomplish the HSCS Facilities missions, including providing critical services to individuals and agency operations. Consults with State Office Business Management Contract Team. Collaborates with legal division as required and with procurement staff during the procurement/contracting process. Provides oversight to facility contract managers and subject matter experts (SMEs). Work includes gathering, analyzing & disseminating information for contract management requirements. Directly involved with CAPPS Financials and System of Contract Operation and Reporting (SCOR). Serves as Contract Administrator to provide guidance, assistance and support to all facility Contract Managers/SMEs, program staff involved in the contract process, governmental agencies, community organizations and/or to the general public. Work involves planning, developing, and implementing agency contract management requirements based on state law, procurement processes/procedures, and internal division policies and procedures. Provides quality control and oversight for contract activities, payment activities and contract close out. Trains others involved in the Contract Lifecycle process. Must comply with statutes, rules, and policies related to HHS programs and contracts. Works independently for the use of initiative and independent judgment. Performs other duties as assigned. Other duties as assigned include but are not limited to actively participating and/or serving in a supporting role to meet the agency's obligations for disaster response and/or recovery or Continuity of Operations (COOP) activation. Such participation may require an alternate shift pattern assignment and/or location. Essential Job Functions (EJFs): Attends work on a regular basis and may be asked to work a specific shift schedule or, at times, even a rotating schedule, extended shift and/or overtime in accordance with agency leave policy and performs other duties as assigned. Serves as a liaison to staff to explain and provide technical assistance on program specifics and requirements for facility level Contracts, Amendments, and Renewals to include but not limited to Memorandum of Agreements(MOA), Memorandums of Understanding (MOU), Interagency, Interlocal, Open Enrollments and Revenue Contracts. Reviews all steps for compliance with established policy and procedures. Consults with legal counsel on all contract types as required. Consults with State Office Business Management Contract Team for guidance or interpretation of policy and procedures relative to contract management. Provides oversight to facility contract managers(CMs) and subject matter experts (SMEs) in the contracting process, from initiation of the contract to completion and close out. Manages/drafts contracts as per policy. Must complete contract management responsibilities to include: a. Writing well-defined Statements of Work with input from stakeholders when involved in procuring new contracts; prepares specificaitons for requests for bids; ensuring requisitions are entered into CAPPS Financials to start the procurement process; receiving applicable approvals via routing processes; serves on evaluation teams. b. Ensuring all applicable state and federal rules and regulations, HHS and agency policy, and the terms and conditions of the contract are adhered to. c. Be well versed in contract terms, including its purpose, scope, requirements, deliverables, and milestones to ensure the contractor is held accountable for timely performance. d. Establishes specific, time-bound, performance measures and requirements to ensure contractor accountability when involved in procuring new contracts. e. Informed and involved throughout all stages of the contract lifecycle to ensure successful contract outcomes. f. Verify completion and validate data entry into SCOR Contract Detail sub-module from CAPPS (term dates, not to exceed amount, Vendor name, address and TIN), completes Baseline Risk Assessment in SCOR and uploads contract documents into the SCOR Contract History or Documents sub-module within 60 calendar days from contract effective date; Maintain official contract record including accurate and timely SCOR data entry and document uploads. g. Enters additional fields in SCOR: Division, Department, Section, Contract Manager, Lead Contact; adds Facility Code in "Other Subject Field" in front of description. h. Maintains thorough and up-to-date documentation as required in SCOR; uploads Executed Contract, Amendments, Risk Assessments, Contractor Performance Evaluations, Monitoring when applicable, and Contract Close-Out including Vendor Performance Tracking; Administers contract changes. i. Monitors contractor performance per assigned contracts or requests contractor performance documentation from CM/SMEs; enters results into SCOR; assists in the dispute resolution process; provides reports as needed. j. Reviews and/or records deliverable status into SCOR Deliverables sub-module when applicable. k. Elevates issues to management, State Office Business Management Contract Team, Legal and PCS- Contract Oversight whenever there is a deficiency with the contractor's performance, in a timely manner. Performs other duties as assigned. Other duties as assigned include but are not limited to actively participating and/or serving in a supporting role to meet the agency's obligations for disaster response and/or recovery or Continuity of Operations (COOP) activation. Such participation may require an alternate shift pattern assignment and/or location. Knowledge, Skills and Abilities (KSAs): Knowledge of contracting and procurement regulations, of negotiating contracts, of developingcontracts, of business administration and accounting principles and practices, and of policies and procedures of contract management. Must be able to manage and draft contracts per policy. Knowledge of local, state, and federal laws related to Procurement and Contract Management, to write and edit contract requirements and specifications; to communicate effectively; and to negotiate features of a contract. Knowledge of administration and management techniques; of statistical analysis processes; of budget processes; of training techniques; and of program management processes and techniques. Requires a Certified Texas Contract Manager (CTCM) certification and meets the CEUs required to maintain certification. Skill in identifying measures or indicators of program performance and in operating computers and applicable software. Ability to gather, assemble, correlate, and analyze facts; to devise solutions to problems; to prepare reports; to develop, evaluate, and interpret policies and procedures; to communicate effectively; and to train others. Registrations, Licensure Requirements or Certifications: Requires Certified Texas Contract Manager (CTCM) Certification within 12 months of employment. Requires to have a valid Texas driver license or obtain it no later than 90 days after hire date to drive a state vehicle. Initial Screening Criteria: Experience in procurement, contracting or accounting. Experience with local government or state business operations is preferred. Graduation from an accredited four-year college or university with major course work in business management or field relevant to assignment preferred. Experience in procurement or contracting and education may be substituted for one another on a year for year basis. Additional Information: Applicants must pass a fingerprint criminal background check, pre-employment drug screen, and registry checks including the Client Abuse/Neglect Reporting System (CANRS), Nurse Aid, Medication Aide and Employee Misconduct, List of Excluded Individuals/Entities (LEIE). Males between the ages of 18-25 must be registered with the Selective Service. All applicants must be at least 18 years of age to be considered for employment at a state-operated facility. Waco Center for Youth applicants must be 21 years of age. All State Supported Living Center Employees are subject to Random Drug Testing. Flexibility in work hours may be required for this position. The position may be required to work overtime and/or extended hours. Compliance with HHSC immunization policy and state hospital operating procedures related to immunizations is required. According to the Centers for Disease Control and Prevention, healthcare workers are considered to be at significant risk for acquiring or transmitting hepatitis B, measles, mumps, rubella, varicella (chicken pox), tetanus, diphtheria, pertussis (whooping cough), and influenza. All these diseases are vaccine preventable. As a result, state hospital policy requires employees be vaccinated according to their level of contact with individuals. In the event you choose to not be immunized for the influenza virus, you may be required to wear a mask and take other protective measures. Review our Tips for Success when applying for jobs at DFPS, DSHS and HHSC. Active Duty, Military, Reservists, Guardsmen, and Veterans: Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position may include, but not limited to those listed in this posting. All active-duty military, reservists, guardsmen, and veterans are encouraged to apply if qualified to fill this position. For more information please see the Texas State Auditor's s, Military Crosswalk and Military Crosswalk Guide at Texas State Auditor's Office - Job Descriptions. ADA Accommodations: In compliance with the Americans with Disabilities Act (ADA), HHSC and DSHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS Employee Service Center at **************. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview. Pre-Employment Checks and Work Eligibility: Depending on the program area and position requirements, applicants selected for hire may be required to pass background and other due diligence checks. HHSC uses E-Verify. You must bring your I-9 documentation with you on your first day of work. Download the I-9 Form Telework Disclaimer: This position may be eligible for telework. Please note, all HHS positions are subject to state and agency telework policies in addition to the discretion of the direct supervisor and business needs.$3.8k-5.9k monthly 60d+ agoContract Specialist IV
Texas Health & Human Services Commission
New Braunfels, TX jobs
Join the Texas Health and Human Services Commission (HHSC) and be part of a team committed to creating a positive impact in the lives of fellow Texans. At HHSC, your contributions matter, and we support you at each stage of your life and work journey. Our comprehensive benefits package includes 100% paid employee health insurance for full-time eligible employees, a defined benefit pension plan, generous time off benefits, numerous opportunities for career advancement and more. Explore more details on the Benefits of Working at HHS webpage. Functional Title: Contract Specialist IV Job Title: Contract Specialist IV Agency: Health & Human Services Comm Department: Contr Admin & Provider Monitor Posting Number: 12146 Closing Date: 01/06/2026 Posting Audience: Internal Occupational Category: Business and Financial Operations Salary Group: TEXAS-B-22 Salary Range: $4,801.16 - $7,761.50 Pay Frequency: Monthly Shift: Day Additional Shift: Days (First) Telework: Eligible for Telework Travel: Up to 50% Regular/Temporary: Regular Full Time/Part Time: Full time FLSA Exempt/Non-Exempt: Nonexempt Facility Location: Job Location City: NEW BRAUNFELS Job Location Address: 1607 COMMON ST Other Locations: Austin; Grand Prairie; Houston; New Braunfels; San Antonio MOS Codes: 3006,3044,8640,310X,36A,36B,51C,60C0,62S0,63G0,63S0,64PX,651X,6C0X1,751X,FIN10,F&S,LS,LSS,SEI16,SK Brief : The Texas Health and Human Services Commission (HHSC) Medicaid CHIP Services (MCS) department seeks a highly qualified candidate to fill the position of Contract Specialist IV. MCS is driven by its mission to deliver quality, cost-effective services to Texans. The ideal candidate thrives in an environment that emphasizes: teamwork to achieve goals, excellence through high professional standards and personal accountability, curiosity to continuously grow and learn, critical thinking for effective execution, and integrity to do things right even when what is right is not easy. This position makes a significant contribution to MCS's mission by performing program and fiscal contract monitoring reviews for Medicaid Waiver Programs such as the Community Living Assistance and Support Services (CLASS) and Deaf-Blind with Multiple Disabilities (DBMD), and for the Program for All-Inclusive Care for the Elderly (PACE) providers. This position performs advanced (senior-level) consultative services and technical assistance services to HHSC program and contract management staff, program providers, contractors, consumers, family members and guardians, and advocates. The position conducts, coordinates, and leads contract monitoring activity, special projects; provides technical assistance for the division; researches and analyzes highly complex projects or initiatives; prepares management responses and reports; performs highly advanced contract management work, involving the development and evaluation of a broad range of contracts. May plan, assign, and/or supervise the work of others. This position works under minimal supervision with extensive latitude for the use of initiative and independent judgment. Completion of work requires initiating and implementing new methods and/or techniques for monitoring activity or reviews. May train others. This position reports to the Manager of CLASS, DBMD, and PACE monitoring within the Contract Administration and Provider Monitoring (CAPM) Unit. Essential Job Functions (EJFs): Attends work on a regular and predictable schedule in accordance with agency leave policy and performs other duties as assigned. EJF 1 (40%): Prepares, leads and conducts contract and fiscal compliance monitoring reviews of contracted CLASS, DBMD, and PACE providers to determine compliance with program guidelines, rules, laws and/or statutes. Works with program staff in determining trends and resolving technical problems. Responsible for completing sample selection and all other functions necessary for monitoring and review activity. Ensures any correspondence or forms are accurate and concise. Provides accurate information related to recovery of identified overpayments. Communicates effectively with internal and external stakeholders regarding provider correspondence items (Demand Letters, Payment Plans, etc.) Accurately evaluates providers' eligibility for payment plans. EJF 2 (20%): Prepares written reports and tracks CLASS, DBMD, and PACE performance measurements. Provides tracking for all corrective action plans and recoupments including reporting and complies with HHSC's and internal provisions of tracking, letters, and communications. Effectively communicates with internal and external stakeholders. EJF 3 (20%): Assists in preparing justifications for the implementation of procedural or policy changes. Assists in the review of CLASS, DBMD, and PACE program area functions and operations, in identification of areas of needed changes, and in the development of plans to improve or initiate programs or to address areas of concern. Assists in analyzing the business practices related to fiscal and contract compliance to develop corrective action. Develops and performs quality assurance oversight activities for the provider monitoring unit as assigned. EJF 4 (10%): Acts as liaison with individuals receiving services, agencies and internal program staff to explain and provide technical assistance on agency and program statutory requirements for CLASS, DBMD, and PACE. Collaborates on analysis and documentation of CLASS and DBMD program policies. Provides technical assistance and training via telephone and in person to CLASS, DBMD, and PACE providers regarding the billing guidelines and Texas Administrative Code to facilitate compliance with contract requirements. Prepares justifications for procedural changes pertaining to CLASS, DBMD, and PACE. Prepares administrative reports, studies, and specialized research projects. EJF 5 (5%): May recommend and coordinate activities to produce more effective CLASS, DBMD, and PACE programs. May develop policy and procedure manuals. EJF 6 (5%): Produces high quality products within timeframes specified by supervisor. Identify and request training appropriate to job functions, as needed. May train others. Performs related work as assigned. Knowledge, Skills and Abilities (KSAs): Knowledge in: * local, state, and federal laws related to Medicaid Long Term Care waiver programs, and PACE. * CLASS and DBMD waiver programs. * public administration and management techniques. * statistical analysis processes and research techniques. * program planning and implementation. * technical assistance and administrative techniques. * project management practices and implementation. Skill in: * formulating written communication for various audiences. * managing cross-organizational projects. * managing competing priorities using personal computing devices. * data analysis, report development, and use of performance metrics to drive outcomes. * operating a computer and applicable software, specifically Excel, SharePoint, PowerPoint, and Word, at an intermediate skill level. Ability to: * analyze, synthesize and summarize proposed changes to state laws, program rules and regulations. * gather, assemble, and correlate facts. * make decisions and devise solutions to problems and provide leadership and staff advice. * express oneself clearly orally and write or compile concise strategic or operational reports, legislative reports, studies and presentations as needed. * write and evaluate procedures. * support the work of others. * work with diverse groups, stakeholders, agency departments and leaders. Registrations, Licensure Requirements or Certifications: To maintain employment as a Contract Specialist, this position will require an applicant to obtain specialized certification as a Certified Texas Contract Manager (CTCM). If not currently a CTCM, the selected candidate must obtain CTCM certification within 12 months of hire date unless otherwise approved by supervisor and maintain certification throughout employment. Position requires a valid Texas driver's license. Initial Screening Criteria: Graduation from an accredited four-year college or university with major course work in a human service-related, business, or legal field, plus 4 years relevant work experience conducting auditing, compliance oversight, case management, or fiscal monitoring. Additional related monitoring and oversight experience may substitute for the required education on a year for year basis with a maximum substitution of four (4) years. Experience with 26 TAC Chapter 52 Community Services programs, and interpretation of an organization's policies and procedures, guidelines, handbooks, laws, rules and/or statutes, preferred. Recent experience in conducting auditing, financial oversight, fiscal or contract compliance monitoring, or other types of relevant oversight activities, required. Intermediate skill level using MS Excel, Word, and PowerPoint, required. Ability to travel at least 50% of the time with some travel including overnight stays, required. QIDP, preferred. Review our Tips for Success when applying for jobs at DFPS, DSHS and HHSC. Active Duty, Military, Reservists, Guardsmen, and Veterans: Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position may include, but not limited to those listed in this posting. All active-duty military, reservists, guardsmen, and veterans are encouraged to apply if qualified to fill this position. For more information please see the Texas State Auditor's s, Military Crosswalk and Military Crosswalk Guide at Texas State Auditor's Office - Job Descriptions. ADA Accommodations: In compliance with the Americans with Disabilities Act (ADA), HHSC and DSHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS Employee Service Center at **************. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview. Pre-Employment Checks and Work Eligibility: Depending on the program area and position requirements, applicants selected for hire may be required to pass background and other due diligence checks. HHSC uses E-Verify. You must bring your I-9 documentation with you on your first day of work. Download the I-9 Form Telework Disclaimer: This position may be eligible for telework. Please note, all HHS positions are subject to state and agency telework policies in addition to the discretion of the direct supervisor and business needs.$4.8k-7.8k monthly 5d agoContract Specialist III-IV
Texas Workforce Commission
Austin, TX jobs
Texas Workforce Commission (TWC) is the state agency charged with overseeing and providing workforce development services to employers and job seekers of Texas. TWC strengthens the Texas economy by providing the workforce development component of the Governor's economic development strategy. Texas boasts an incredibly skilled workforce ready to attract enterprise to the Lone Star State. By focusing on the needs of employers, TWC gives Texas the competitive edge necessary to draw business here. Job Description The Texas Workforce Commission (TWC) is seeking a Contract Specialist III-IV to join the IT - Technology Business Services (TBS) Department, located at 1411 Brazos Street, Austin, TX. The Contract Specialist III-IV performs highly complex to advanced (senior-level) contract management work. Work involves developing and evaluating a broad range of contracts. May assign and/or supervise the work of others. Works under minimal supervision, with considerable latitude for the use of initiative and independent judgment. GENERAL DUTIES: -Performs highly complex to advanced contract management work with information technology programs involving contract development, procurement and management. -Provide innovative and continuous improvement of processes for managing and implementing acquisitions while supporting the mission and ensuring compliance with applicable laws. -Plans, develops and provides assistance to pre-solicitation program descriptions, performance requirements, and development of Request for Offers (RFO) and Request for Proposals (RFP). -Facilitates and coordinates with the team to develop and implement processes, timelines, statements of work, evaluation plans, scoring instruments, funding availability and contract procurement and development. -Participates in the evaluation, negotiation and acceptance of the contracts. -Monitors contract terms and performance to assess compliance with contractual obligations. Provides advanced technical knowledge related to contract management and vendor performance. -Facilitates amendments to contracts within established guidelines. -Follows all applicable contracting and procurement practices to ensure quality of deliverables. -Develops and manage contract-related budgets, validation, cost estimates and projections. -Performs related work as assigned. PREFERRED QUAILIFICATIONS: -Four years' experience with technology contracting, contract management, and purchasing or procurement management in local, state or federal government. Experience with Seat Management and/or Data Center Services is a plus. -Knowledge of applicable local, state, or federal rules, regulations and policies related to contract procurement administration and management. Knowledge of procurement policies and procedures as defined in the Texas Contract Management Guide and the Texas Procurement Manual. -Experience with reviewing and evaluating contracts and vendor deliverables. Effectively demonstrate negotiation and facilitation skills. -Experience with Microsoft Windows and Office products: Outlook, Word, Excel, Visio and PowerPoint. -Ability to work independently while understanding the need for communicating and coordinating work efforts with others. -Ability to handle multiple priorities while meeting strict deadlines and make critical decisions. -Ability to analyze complex information and develop plans to address identified issues. -Strong leadership, communication, and organization skills with attention to detail. -Ability to lead, work closely with cross-functional teams. Establish and maintain cooperative and constructive work relationships. -Formal project management training and/or certification. REQUIRED: Formal Certified Texas Contract Manager (CTCM) certification and Certified Texas Contract Developer (CTCD) certification or must obtain certification within one (1) year of employment and maintain throughout employment. MMINIMUM QUALIFICATIONS: Both: - Completion of two years (60 semester hours) of accredited college work -One additional year (30 semester hours) of accredited college work may be substituted for each year of the required experience with a maximum substitution of two years. -One additional year of full-time qualifying experience may be substituted for each year (30 semester hours) of the required college. Contract Specialist III: plus three years of full-time experience in contract development, management, evaluation, monitoring, or training of contract providers or customers; or in the delivery of workforce development services which included contract development, management, evaluation, monitoring, or training of contract providers or customers. Contract Specialist IV: plus four years of full-time experience in contract development, management, evaluation, monitoring, or training of contract providers or customers; or in the delivery of workforce development services which included contract development, management, evaluation, monitoring, or training of contract providers or customers. Please fill out the application form completely including your experience, education, special training, skills and qualifications relevant to the position you are applying for. A skills exercise may be conducted at the time of interview. The salary range for this position is $4,500 - $5,500 per month, depending on qualifications. TWC offers a competitive salary and State of Texas benefits package that includes everything from health insurance to a retirement plan and a variety of leave types. Learn about TWC jobs and benefits at ******************************* VETERANS: Use your military skills to qualify for this position or other jobs! Go to ************************* to translate your military work experience and training courses into civilian job terms, qualifications and skill sets. Also, you can compare this position to military occupations (MOS) at the Texas State Auditor's Office by pasting this link into your browser: ***************************************************************************************** HOW TO APPLY: To be considered, please complete a State of Texas Application for Employment and submit only ONE of the following ways: apply online at ******************* by choosing the option: “I'm interested in this job” and clicking save (Preferred Method); or fax a completed State of Texas Application to ************; or mail a completed application to TWC, HR Dept, Rm 230, 101 E 15th St, Austin, TX 78778-0001. Additional Information HOW TO APPLY: To be considered, please complete a State of Texas Application for Employment and submit only ONE of the following ways: apply online at ******************* by choosing the option: “I'm interested in this job” and clicking save (Preferred Method); or fax a completed State of Texas Application to ************; or mail a completed application to TWC, HR Dept, Rm 230, 101 E 15th St, Austin, TX 78778-0001.$4.5k-5.5k monthly 60d+ agoContract Specialist IV
Texas Health & Human Services Commission
Austin, TX jobs
Join the Texas Health and Human Services Commission (HHSC) and be part of a team committed to creating a positive impact in the lives of fellow Texans. At HHSC, your contributions matter, and we support you at each stage of your life and work journey. Our comprehensive benefits package includes 100% paid employee health insurance for full-time eligible employees, a defined benefit pension plan, generous time off benefits, numerous opportunities for career advancement and more. Explore more details on the Benefits of Working at HHS webpage. Functional Title: Contract Specialist IV Job Title: Contract Specialist IV Agency: Health & Human Services Comm Department: PASRR Posting Number: 11293 Closing Date: 01/06/2026 Posting Audience: Internal and External Occupational Category: Community and Social Services Salary Group: TEXAS-B-22 Salary Range: $4,801.16 - $5,500.00 Pay Frequency: Monthly Shift: Day Additional Shift: Days (First) Telework: Travel: Up to 50% Regular/Temporary: Regular Full Time/Part Time: Full time FLSA Exempt/Non-Exempt: Nonexempt Facility Location: Job Location City: AUSTIN Job Location Address: 701 W 51ST ST Other Locations: Austin; Arlington; Dallas; Denton; Fort Worth; Houston MOS Codes: 3006,3044,8640,310X,36A,36B,51C,60C0,62S0,63G0,63S0,64PX,651X,6C0X1,751X,FIN10,F&S,LS,LSS,SEI16,SK Intellectual and Developmental Disability (IDD) Services and PASRR is expanding the reach of IDD Habilitative Specialized Services (IHSS), an array of services that supports individuals with IDD living in nursing facilities. We are seeking qualified and passionate professionals to help scale and strengthen this essential program across Texas. Ideal candidates will have experience implementing or expanding statewide initiatives, thrive in dynamic and evolving environments, and bring a creative, solutions-minded approach. Applicants should be comfortable with change, skilled at navigating ambiguity, and capable of quickly pivoting when systems or processes prove ineffective or inefficient. Under the supervision of the IHSS Manager, the Contract Specialist IV provides advanced consultative and technical assistance to HHSC program staff, HHSC contract management staff and contracted providers. Work involves the oversight and monitoring of contractual and program requirements for IHSS providers with HHSC. The CSIV conducts desk reviews and on-site reviews to determine compliance with rules, policies, and procedures. The worker routinely reviews and analyzes contractor performance data to assess risk of contract and program non-compliance and determines trends by reviewing, monitoring, and evaluating contract deliverables (e.g., record reviews, review of policy and procedures, etc.). Conducts follow-up activities with providers and reports analysis of data to HHSC staff, as appropriate. At the conclusion of each on-site and/or desk review, presents a verbal and written summation of all areas of non-compliance and provides consultative services and technical assistance to IHSS provider staff, as well as develops report of findings to be shared with executive staff, stakeholders, and HHSC staff. Participates in unit and cross-agency workgroups related to contractor performance, functions, and planning. Works under limited supervision with considerable latitude for the use of initiative and independent judgment. If you're energized by meaningful work, ready to build sustainable systems that improve lives, and excited to make a difference in the IDD community, we encourage you to apply. Essential Job Functions (EJFs): Task 1: Facilitate, coordinate, and conduct on-site contract and program monitoring reviews of the IHSS provider agency's performance to determine compliance with rules, laws, regulations, policies, and procedures, which includes record reviews and interviews with staff, individuals, and families. Review supporting evidence to identify programmatic and contractual systemic trends of non-compliance. Review and monitor the provider's data and documentation about individual services, service delivery systems and the provision of the contracted functions. Review and analyze the provider's historical report of monitoring findings to track and trend incidents of non-compliance and determine eligibility for recommendation of contractual remedies. (35%) Task 2: Prepare for contractual and programmatic monitoring reviews. Ensure that the IHSS samples are drawn and shared with providers prior to the reviews. Review critical incident reports and complaints. Review corrective action plan (CAP) results from the previous monitoring review to determine the review period and identify and address consecutive findings. Develop and complete travel arrangements. Prepare and send announcement letters to the provider contact representatives. (20%) Task 3: Conduct and complete complaint investigations regarding allegations of contractual and programmatic non-compliance in accordance with agency and unit policies, procedures, and guidelines. (15%) Task 4: Coordinate, facilitate, and provide assistance to the contracted providers for requested corrective action plans as a result of identified elements of non-compliance discovered during monitoring reviews conducted via on-site, desk review, or hybrid methodology. (10%) Task 5: Produce well-written reports (e.g., debriefings, develop comprehensive reports of findings related to review activities, share corrective action plan feedback and responses with the provider, and respond to any requests for appeal of findings). (10%) Task 6: Maintain current knowledge of all rules and policies as it relates to PASRR program requirements to provide consultative services and technical assistance on a complex level to LIDDA and provider staff, other stakeholders, and HHSC staff. (5%) Task 7: Participate in unit and cross-agency workgroups related to contractor performance, functions and planning. Represent the department at meetings and conferences. Work effectively with staff from LIDDAs, IHSS providers, and other external stakeholders. Work collaboratively with other agency sections, departments, and divisions to resolve problems, create improved operating methods or procedures and to respond to agency needs. (5%) Knowledge, Skills and Abilities (KSAs): Knowledge of the Texas state system for services and supports for people with intellectual and developmental disabilities (IDD) Knowledge of program planning, implementation, and evaluation Skill in researching and analyzing information Skill in managing multiple and competing priorities Skill in working collaboratively and cooperatively with a variety of groups Skill in establishing and maintaining effective working relationships and ability to work cooperatively in a team environment Skill in the use of computer and related equipment, including the use of Microsoft Office Suite or equivalent to include word processing, spreadsheet, database, or presentation software programs Ability to prepare concise, accurate reports, memos, policies, and procedures, etc. and communicate effectively both orally and in writing Registrations, Licensure Requirements or Certifications: Must be a Certified Texas Contract Manager (CTCM) or complete the requirements to become a CTCM within 18 months of employment. Initial Screening Criteria: * Bachelor's degree from an accredited university * A minimum of two years of experience working directly or indirectly serving individuals with an intellectual and development disabilities (IDD). Preferred: * A minimum of two years of direct experience working with PASRR. * Experience working as a habilitation coordinator, service coordinator, or program manager with a LIDDA. * Experience working as a case manager or program director with an IDD waiver provider. Additional Information: There will be an in-basket exercise as part of the interviewing process. If selected, the interview will be held via Microsoft Teams. Agency salary policy, budget and candidate's qualifications will dictate final salary offer. Employees must provide transportation. If an employee operates a personal or state motor vehicle in performance of their office duties, the employee must possess a current valid Texas driver's license for the appropriate type of vehicle. Employees/Applicants are responsible for providing a copy of their driver's license prior to beginning employment. Review our Tips for Success when applying for jobs at DFPS, DSHS and HHSC. Active Duty, Military, Reservists, Guardsmen, and Veterans: Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position may include, but not limited to those listed in this posting. All active-duty military, reservists, guardsmen, and veterans are encouraged to apply if qualified to fill this position. For more information please see the Texas State Auditor's s, Military Crosswalk and Military Crosswalk Guide at Texas State Auditor's Office - Job Descriptions. ADA Accommodations: In compliance with the Americans with Disabilities Act (ADA), HHSC and DSHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS Employee Service Center at **************. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview. Pre-Employment Checks and Work Eligibility: Depending on the program area and position requirements, applicants selected for hire may be required to pass background and other due diligence checks. HHSC uses E-Verify. You must bring your I-9 documentation with you on your first day of work. Download the I-9 Form Telework Disclaimer: This position may be eligible for telework. Please note, all HHS positions are subject to state and agency telework policies in addition to the discretion of the direct supervisor and business needs.$4.8k-5.5k monthly 42d agoContract Specialist IV
Texas Health & Human Services Commission
Austin, TX jobs
Join the Texas Health and Human Services Commission (HHSC) and be part of a team committed to creating a positive impact in the lives of fellow Texans. At HHSC, your contributions matter, and we support you at each stage of your life and work journey. Our comprehensive benefits package includes 100% paid employee health insurance for full-time eligible employees, a defined benefit pension plan, generous time off benefits, numerous opportunities for career advancement and more. Explore more details on the Benefits of Working at HHS webpage. Functional Title: Contract Specialist IV Job Title: Contract Specialist IV Agency: Health & Human Services Comm Department: PASRR Posting Number: 11576 Closing Date: 01/06/2026 Posting Audience: Internal and External Occupational Category: Community and Social Services Salary Group: TEXAS-B-22 Salary Range: $4,801.16 - $5,500.00 Pay Frequency: Monthly Shift: Day Additional Shift: Days (First) Telework: Travel: Up to 50% Regular/Temporary: Regular Full Time/Part Time: Full time FLSA Exempt/Non-Exempt: Nonexempt Facility Location: Job Location City: AUSTIN Job Location Address: 701 W 51ST ST Other Locations: Austin; Arlington; Dallas; Denton; Fort Worth; Houston MOS Codes: 3006,3044,8640,310X,36A,36B,51C,60C0,62S0,63G0,63S0,64PX,651X,6C0X1,751X,FIN10,F&S,LS,LSS,SEI16,SK Intellectual and Developmental Disability (IDD) Services and PASRR is expanding the reach of IDD Habilitative Specialized Services (IHSS), an array of services that supports individuals with IDD living in nursing facilities. We are seeking qualified and passionate professionals to help scale and strengthen this essential program across Texas. Ideal candidates will have experience implementing or expanding statewide initiatives, thrive in dynamic and evolving environments, and bring a creative, solutions-minded approach. Applicants should be comfortable with change, skilled at navigating ambiguity, and capable of quickly pivoting when systems or processes prove ineffective or inefficient. Under the supervision of the IHSS Manager, the Contract Specialist IV provides advanced consultative and technical assistance to HHSC program staff, HHSC contract management staff and contracted providers. Work involves the oversight and monitoring of contractual and program requirements for IHSS providers with HHSC. The CSIV conducts desk reviews and on-site reviews to determine compliance with rules, policies, and procedures. The worker routinely reviews and analyzes contractor performance data to assess risk of contract and program non-compliance and determines trends by reviewing, monitoring, and evaluating contract deliverables (e.g., record reviews, review of policy and procedures, etc.). Conducts follow-up activities with providers and reports analysis of data to HHSC staff, as appropriate. At the conclusion of each on-site and/or desk review, presents a verbal and written summation of all areas of non-compliance and provides consultative services and technical assistance to IHSS provider staff, as well as develops report of findings to be shared with executive staff, stakeholders, and HHSC staff. Participates in unit and cross-agency workgroups related to contractor performance, functions, and planning. Works under limited supervision with considerable latitude for the use of initiative and independent judgment. If you're energized by meaningful work, ready to build sustainable systems that improve lives, and excited to make a difference in the IDD community, we encourage you to apply. Essential Job Functions (EJFs): Task 1: Facilitate, coordinate, and conduct on-site contract and program monitoring reviews of the IHSS provider agency's performance to determine compliance with rules, laws, regulations, policies, and procedures, which includes record reviews and interviews with staff, individuals, and families. Review supporting evidence to identify programmatic and contractual systemic trends of non-compliance. Review and monitor the provider's data and documentation about individual services, service delivery systems and the provision of the contracted functions. Review and analyze the provider's historical report of monitoring findings to track and trend incidents of non-compliance and determine eligibility for recommendation of contractual remedies. (35%) Task 2: Prepare for contractual and programmatic monitoring reviews. Ensure that the IHSS samples are drawn and shared with providers prior to the reviews. Review critical incident reports and complaints. Review corrective action plan (CAP) results from the previous monitoring review to determine the review period and identify and address consecutive findings. Develop and complete travel arrangements. Prepare and send announcement letters to the provider contact representatives. (20%) Task 3: Conduct and complete complaint investigations regarding allegations of contractual and programmatic non-compliance in accordance with agency and unit policies, procedures, and guidelines. (15%) Task 4: Coordinate, facilitate, and provide assistance to the contracted providers for requested corrective action plans as a result of identified elements of non-compliance discovered during monitoring reviews conducted via on-site, desk review, or hybrid methodology. (10%) Task 5: Produce well-written reports (e.g., debriefings, develop comprehensive reports of findings related to review activities, share corrective action plan feedback and responses with the provider, and respond to any requests for appeal of findings). (10%) Task 6: Maintain current knowledge of all rules and policies as it relates to PASRR program requirements to provide consultative services and technical assistance on a complex level to LIDDA and provider staff, other stakeholders, and HHSC staff. (5%) Task 7: Participate in unit and cross-agency workgroups related to contractor performance, functions and planning. Represent the department at meetings and conferences. Work effectively with staff from LIDDAs, IHSS providers, and other external stakeholders. Work collaboratively with other agency sections, departments, and divisions to resolve problems, create improved operating methods or procedures and to respond to agency needs. (5%) Knowledge, Skills and Abilities (KSAs): Knowledge of the Texas state system for services and supports for people with intellectual and developmental disabilities (IDD) Knowledge of program planning, implementation, and evaluation Skill in researching and analyzing information Skill in managing multiple and competing priorities Skill in working collaboratively and cooperatively with a variety of groups Skill in establishing and maintaining effective working relationships and ability to work cooperatively in a team environment Skill in the use of computer and related equipment, including the use of Microsoft Office Suite or equivalent to include word processing, spreadsheet, database, or presentation software programs Ability to prepare concise, accurate reports, memos, policies, and procedures, etc. and communicate effectively both orally and in writing Registrations, Licensure Requirements or Certifications: Must be a Certified Texas Contract Manager (CTCM) or complete the requirements to become a CTCM within 18 months of employment. Initial Screening Criteria: * Bachelor's degree from an accredited university * A minimum of two years of experience working directly or indirectly serving individuals with an intellectual and development disabilities (IDD). Preferred: * A minimum of two years of direct experience working with PASRR. * Experience working as a habilitation coordinator, service coordinator, or program manager with a LIDDA. Experience working as a case manager or program director with an IDD waiver provider. Additional Information: There will be an in-basket exercise as part of the interviewing process. If selected, the interview will be held via Microsoft Teams. Agency salary policy, budget and candidate's qualifications will dictate final salary offer. Employees must provide transportation. If an employee operates a personal or state motor vehicle in performance of their office duties, the employee must possess a current valid Texas driver's license for the appropriate type of vehicle. Employees/Applicants are responsible for providing a copy of their driver's license prior to beginning employment. Review our Tips for Success when applying for jobs at DFPS, DSHS and HHSC. Active Duty, Military, Reservists, Guardsmen, and Veterans: Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position may include, but not limited to those listed in this posting. All active-duty military, reservists, guardsmen, and veterans are encouraged to apply if qualified to fill this position. For more information please see the Texas State Auditor's s, Military Crosswalk and Military Crosswalk Guide at Texas State Auditor's Office - Job Descriptions. ADA Accommodations: In compliance with the Americans with Disabilities Act (ADA), HHSC and DSHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS Employee Service Center at **************. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview. Pre-Employment Checks and Work Eligibility: Depending on the program area and position requirements, applicants selected for hire may be required to pass background and other due diligence checks. HHSC uses E-Verify. You must bring your I-9 documentation with you on your first day of work. Download the I-9 Form Telework Disclaimer: This position may be eligible for telework. Please note, all HHS positions are subject to state and agency telework policies in addition to the discretion of the direct supervisor and business needs.$4.8k-5.5k monthly 34d agoContract Specialist II
Texas Health & Human Services Commission
Austin, TX jobs
DSHS is committed to hiring skilled and dedicated individuals who share a passion for public health to pursue our vision of A Healthy Texas. If you are looking to make an impact and tackle new challenges, we encourage you to consider a career with us. Employee Benefits: DSHS offers insurance coverage and other benefits available through the State of Texas Group Benefits Plan administered by the Employee Retirement System of Texas (ERS). To learn more about all the benefits available to you as a DSHS employee and other DSHS opportunities for early career pathways, visit the DSHS Careers Page. Review our Top 10 Tips for Success when Applying to State of Texas Jobs. Functional Title: Contract Specialist II Job Title: Contract Specialist II Agency: Dept of State Health Services Department: Newborn Screening Posting Number: 12039 Closing Date: 12/26/2025 Posting Audience: Internal and External Occupational Category: Business and Financial Operations Salary Group: TEXAS-B-18 Salary Range: $3,800.00 - $5,000.00 Pay Frequency: Monthly Shift: Day Additional Shift: Days (First) Telework: Travel: Up to 15% Regular/Temporary: Regular Full Time/Part Time: Full time FLSA Exempt/Non-Exempt: Nonexempt Facility Location: Job Location City: AUSTIN Job Location Address: 1100 W 49TH ST (RDM) Other Locations: Austin MOS Codes: 3006,3044,8640,310X,36A,36B,51C,60C0,62S0,63G0,63S0,64PX,651X,6C0X1,751X,FIN10,F&S,LS,LSS,SEI16,SK Brief Job Description: The Contract Specialist II performs complex (journey-level) contract management work. Works under general supervision of the Newborn Screening (NBS) Special Projects Manager IV, with moderate latitude for the use of initiative and independent judgment on several newborn screening related contracts. Works with management and NBS staff on complex issues. This position is responsible for oversight of multiple NBS contracts. Work includes facilitating procurement and monitoring events to ensure goods and services are received in a timely manner. Writes measurable contract requirements in the statements of work. Responsible for monitoring, tracking, and reporting contract performance, including service delivery and fiscal monitoring. Handles contractor billings and resolves billing problems and issues to allow for timely and accurate payments. Communicates and collaborates with DSHS staff and vendors including providing technical assistance. Provides technical assistance to newborn screening related to assigned contracts. This position conducts kick-off and pre-proposal meetings, post-award conferences, team briefings, and evaluation scoring. This position also collaborates with DSHS legal and contract management, procurement and monitoring staff. Runs reports in CAPPS Financial and System of Contract Operation and Reporting (SCOR) to ensure accurate funds are allocated appropriately. Essential Job Functions (EJFs): EJF 1 (15%): Monitors assigned NBS contract performance by investigating billings, fiscal data, deliverables, and eligibility determinations for compliance with the terms of contract and following DSHS policies. Reports issues in a timely manner to management, DSHS contract managers, legal, and State Office Business Management Contract Team, whenever there is a deficiency with the contractor's performance. Collaborates with legal and contract management, procurement and monitoring staff under the guidance of manager IV to address deficiencies. May recommend remedies in accordance with the contract. EJF 2 (15%): Completes invoice approval activities accurately and according to agency timelines. This includes monitoring assigned inboxes throughout the workday. Assists financial analyst by coordinating subject matter experts (SME) invoice approval as appropriate and timely. Prepares needed documents and circulates to staff to obtain necessary approvals to allow DSHS to pay vendors. Communicates with vendor and DSHS staff to obtain corrected or missing documents. Prevents late approvals by overseeing invoice holds or cancellations to allow vendors to provide correct or complete invoice and deliverables submission. Must process invoices accurately and timely 90 percent of the time. EJF 3 (15%): Oversees NBS vendor compliance to statement of work and state and federal regulations by monitoring and tracking vendor performance. Creates a monitoring plan based on risk assessments and agency requirements. Works with staff to conduct additional compliance activities on-site or via desk review. Creates review tools as needed. Trains staff to understand their roles and use review tools and document results. Assist SMEs to create specific, time-bound, performance measures and requirements to include in the statement of work. This will allow objective contract oversight and facilitate vendor accountability. Must complete monitoring activities accurately and timely 90 percent of the time. EJF 4 (15%): Tracks deliverables, invoices, and contract requirements, files electronic records. Organizes the billing and monitoring tracking process. Create and maintain a running spreadsheet for contracts to track and administer monitoring functions to include contract billings and deliverables for assigned contracts. Spreadsheet will allow tracking of budget source, amounts and percentages spent and remaining, and approvals of invoices and deliverables. Must update tracking sheet within three business days of activity 90% of the time. EJF 5 (15%): Reviews fiscal expenditure reports for NBS and ensures the report has the appropriate information and is accurate and complete. Works with program SMEs, budget and DSHS contract staff to provide guidance to vendors, stakeholders, agency staff. Assist with handling routine reporting activities and special projects and tasks as assigned by Manager IV. Evaluates expenditure data by creating and using the NBS fiscal year spreadsheet to make projections to ensure appropriate funds are allocated. Completes forms to encumber funds for new and renewed contracts. Runs reports using CAPPS Financial and System of Contract Operation and Reporting (SCOR) to ensure accurate funds are allocated appropriately. EJF 6 (10%): Serves as a liaison with contract providers to ensure funds are used appropriately and align with DSHS policies. Ensures each fiscal year's requirements are met. Understands contract terms, including purpose, scope, requirements, deliverables, and milestones to hold contractors accountable for timely performance. Collaborate with program SMEs and leadership to coordinate completion of contract related activities. Facilitates meetings with internal and external stakeholders as needed to meet contract-related project goals and deadlines. Communicates in writing and meets with vendors to discuss issues or answer questions as needed, and reports to management according to agency and program policies and procedures. EJF 7 (10%) Develops solicitations, contract content, and amendments by creating a detailed outline proposal to contractors and SMEs and conducts meetings with staff for finalization of contracts. Defines the requirements and objectives of contracts for NBS by providing a detailed outline of the requirements that are needed and utilizing the State Law and Department of State Health Services (DSHS) policies for developing contracts. Creates NBS specific content for request for proposal by clearly outlining the objective, statement of work, evaluation, contract terms and agreement and submission. This position describes services to be rendered so vendors understand what, when and how services must be provided. Evaluates information supplied by bidders and negotiate contract specifications revising contract terms, if needed. This position facilitates procurement-related events to ensure goods and services are being received in a timely manner. This position conducts kick-off and pre-proposal meetings, post-award conferences, team briefings, and evaluation scoring. EJF 8 (5%): Performs other duties as assigned. Other duties assigned include but are not limited to actively participating and/or serving in a supporting role to meet the agency's obligations for disaster response and/or recovery or continuity of operations (COOP). Knowledge, Skills and Abilities (KSAs): Knowledge of: * DSHS programs, applicable standards, policies, functions, and the mission and agency role in meeting the program's health objectives and priority health outcomes. * Administration and management techniques; of statistical analysis processes; of budget processes; of training techniques; and of program management processes and techniques. * Contracting regulations and procedures of contract management and administration. * Audit principles, process improvement, and quality management. * State of Texas budgeting and other financial policies and procedures. * Organizational planning, organizational development, and implementation methods needed to provide oversight of multiple contracts * Accounting and budgetary principles, practices, and procedures. Skill in: * Contract management principles and practices. * Managing databases and reviewing and analyzing data. * Using Microsoft Office software, including advanced features of Microsoft Excel. * Project management and prioritization of competing priorities. * Problem solving and conflict resolution. * Communicating technical information and preparing presentation of information, both orally and in writing. * Preparing written analyses and administrative reports. * Analyzing and making recommendations affecting overall contracting activities; and * Evaluating different types of administrative reports. Ability to: * Interpret policies and develop effective operating procedures for the NBS contracts oversight. * Facilitate meetings and communicate verbally by phone or virtually. * Evaluate and monitor contractor performance and provide recommendations. * Gather, assemble, correlate, and analyze facts; to devise solutions to problems; to prepare reports; to develop, evaluate, and interpret policies and procedures; to communicate effectively verbally and in writing; and to train others. * Lead or work as part of a team. * Perform and prioritize multiple tasks, assignments and projects. * Interpret and apply federal and state statutes, regulations, agency rules, policies and procedures related to contracts. * Evaluate financial data for reasonableness, necessity, and conformity to contract requirements. * Complete assignments with high attention to detail. Registrations, Licensure Requirements or Certifications: Certified Texas Contract Manager (CTCM) is preferred or must be obtained within first year of employment. Must complete continuing education and maintain certification. Initial Screening Criteria: * Experience in procurement, contract monitoring, or accounting. Experience with local government or state business operations is preferred. * Graduation from an accredited four-year college or university with major course work in business management or field relevant to assignment preferred. Experience in procurement or contracting and education may be substituted for one another on a year for year basis. * Experience using word and excel. * Experience with writing reports. Additional Information: Information on application must say how applicant meets initial selection criteria in the application's summary of experience section. Resumes will not be accepted in lieu of an application. Agency salary policy, budget and candidate's qualifications will dictate final salary offer. Note: Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position may include, but not limited to: 15P, 42A, 56M, 68G, 420A, AZ, LS, LSS, MC, PS, RP, SN, YN, YNS, 741X, PERS, 0100, 0111, 3372, 3381, 6046, 0170, 4430, 3F5X1, 8A200. All active-duty military, reservists, guardsmen, and veterans are encouraged to apply if qualified to fill. Active Duty, Military, Reservists, Guardsmen, and Veterans: Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position may include, but not limited to those listed in this posting. All active-duty military, reservists, guardsmen, and veterans are encouraged to apply if qualified for this position. For more information see the Texas State Auditor's Military Crosswalk at ************************************************************* ADA Accommodations: In compliance with the Americans with Disabilities Act (ADA), DSHS will provide reasonable accommodation during the hiring process for individuals with a qualifying disability. If reasonable accommodation is needed to participate in the interview process, please notify the person who contacts you to schedule the interview. If you need assistance completing the on-line application, contact the HHS Employee Service Center at ************** or via email at **********************************************. Salary Information, Pre-employment Checks, and Work Eligibility: * The salary offered will follow DSHS starting salary guidelines. Any employment offer is contingent upon available budgeted funds. * Depending on the program area and position requirements, applicants selected for hire may be required to pass background and other due diligence checks. * DSHS uses E-Verify. You must bring your I-9 documentation with you on your first day of work. Download the I-9 form$3.8k-5k monthly 16d agoContract Specialist
Avion Solutions
Huntsville, AL jobs
Avion Solutions Inc., an employee-owned company, seeks candidates for a Contract Specialist to support the US Army's Threat Systems Management Office (TSMO). This position is based in Huntsville, AL. Job Responsibilities/Duties: * Develop contract requirement acquisition packages. * Recommend the appropriate contract type or method for the product or service being procured; recommend and/or implement courses of action that may depart from previous approaches, including contracts with extremely stringent time frames. * Establish and monitor acquisition milestones to ensure progress toward award. * Write and staff various documents such as market research reports, procurement plans, justifications, determinations and findings, and other supporting documents for approval at higher levels. * Review performance work statements and statements of work to ensure they adequately describe requirements. * Provide sound business advice, guidance, training, and assistance to team members and technical or program personnel on procurement processes, contractual language, legal responsibilities, and acquisition and business-related issues. * Other duties as assigned. Required Experience: * Bachelor's degree from an accredited institution. * Seven (7) years of direct, relevant experience in cradle to grave DoD contracting (including actions exceeding the Simplified Acquisition Threshold (SAT)). * Knowledge of contracting for a variety of products and services for major systems, research and development (R&D), and/or complex programs using a wide range of contracting methodologies. * Demonstrated experience in writing and staffing pre-award and post-award related contract documentation. * Knowledge of Indefinite Delivery/Indefinite Quantity (IDIQ), Cost Plus Fixed Fee (CPFF), and Firm Fixed Price (FFP) type contracts. * Proficient in Microsoft Office (Excel, Word, and PowerPoint). * Must have a Secret security clearance with the ability to upgrade to TS/SCI. * On-site presence with the customer at Redstone Arsenal is a must. Equal Opportunity: Avion Solutions, Inc. reaffirms its belief in equal employment opportunity for all employees and applicants. Avion Solutions, Inc. is an Equal Employment Opportunity Employer and a VEVRAA-governed Federal Contractor that affords equal employment opportunity to protected veterans and people with disabilities. Avion Solutions, Inc. provides all employees and job applicants equal employment opportunities in hiring and promotion without regard to age, sex, sexual orientation, marital status, race, religion, color, veteran status, genetic information, physical or mental disability, national origin, or any other reason prohibited by law. Locations Huntsville, AL$64k-100k yearly est. 13d agoContract Specialist
Avion Solutions
Huntsville, AL jobs
Job Description Avion Solutions Inc., an employee-owned company, seeks candidates for a Contract Specialist to support the US Army's Threat Systems Management Office (TSMO). This position is based in Huntsville, AL. Job Responsibilities/Duties: Develop contract requirement acquisition packages. Recommend the appropriate contract type or method for the product or service being procured; recommend and/or implement courses of action that may depart from previous approaches, including contracts with extremely stringent time frames. Establish and monitor acquisition milestones to ensure progress toward award. Write and staff various documents such as market research reports, procurement plans, justifications, determinations and findings, and other supporting documents for approval at higher levels. Review performance work statements and statements of work to ensure they adequately describe requirements. Provide sound business advice, guidance, training, and assistance to team members and technical or program personnel on procurement processes, contractual language, legal responsibilities, and acquisition and business-related issues. Other duties as assigned. Required Experience: Bachelor's degree from an accredited institution. Seven (7) years of direct, relevant experience in cradle to grave DoD contracting (including actions exceeding the Simplified Acquisition Threshold (SAT)). Knowledge of contracting for a variety of products and services for major systems, research and development (R&D), and/or complex programs using a wide range of contracting methodologies. Demonstrated experience in writing and staffing pre-award and post-award related contract documentation. Knowledge of Indefinite Delivery/Indefinite Quantity (IDIQ), Cost Plus Fixed Fee (CPFF), and Firm Fixed Price (FFP) type contracts. Proficient in Microsoft Office (Excel, Word, and PowerPoint). Must have a Secret security clearance with the ability to upgrade to TS/SCI. On-site presence with the customer at Redstone Arsenal is a must. Equal Opportunity: Avion Solutions, Inc. reaffirms its belief in equal employment opportunity for all employees and applicants. Avion Solutions, Inc. is an Equal Employment Opportunity Employer and a VEVRAA-governed Federal Contractor that affords equal employment opportunity to protected veterans and people with disabilities. Avion Solutions, Inc. provides all employees and job applicants equal employment opportunities in hiring and promotion without regard to age, sex, sexual orientation, marital status, race, religion, color, veteran status, genetic information, physical or mental disability, national origin, or any other reason prohibited by law.$64k-100k yearly est. 18d agoContract Specialist
City of New York
New York, NY jobs
ONLY CANDIDATES WHO ARE PERMANENT CONTRACT SPECIALIST OR WHO ARE ELIGIBLE FOR APPOINTMENT FROM THE OPEN COMPETITIVE CONTRACT SPECIALIST LIST WILL BE CONSIDERED FOR THIS POSITION. The New York City Department of Youth and Community Development (DYCD) invests in a network of community-based organizations and programs to alleviate the effects of poverty and to provide opportunities for New Yorkers and communities to flourish. Under the direction of the Assistant Deputy Agency Chief Contracting Officer (ADACCO), the Department of Youth and Community Development (DYCD) is seeking to hire an contract Specialist who will be responsible for: - Processing procurements for services, goods and construction in an accurate and timely manner using the appropriate procurement methods ensuring the procurements are in compliance with the rules associated to the funding stream in order to meet DYCD's goals and objectives. - Overseeing the evaluation process for DYCD procurements, including but not limited to conducting committee meetings and evaluator trainings. - Drafting solicitation specifications in a clear and concise manner - Consulting with various DYCD units to ensure the correct goods and or services are being procured - Maintain and update procurement status reports and databases - Processing contracts to registration in a timely manner which would include the responsibility determination process. CONTRACT SPECIALIST - 40561 Qualifications 1. A baccalaureate degree from an accredited college or university, accredited by regional, national, professional or specialized agencies recognized as accrediting bodies by the U. S. Secretary of Education and by the Council of Higher Education Accreditation (CHEA), and six months of full-time, satisfactory professional, technical, or administrative experience in one or more of the following fields: program evaluation, contract negotiation/management, fiscal/financial management, or project management; or 2. A four year high school diploma or its educational equivalent approved by a State's Department of Education or a recognized accrediting organization and four years of full-time, satisfactory professional, technical, or administrative experience in one or more of the following fields: program evaluation, contract negotiation/management, fiscal/financial management, or project management; or 3. Education and or experience equivalent to “1" or “2" above. Additional Information The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.$46k-75k yearly est. 36d agoContract Specialist (Austin)
State of Texas
Austin, TX jobs
WHO WE ARE: Texas Workforce Commission connects people with careers across the state. While we are based in Austin on the north lawn of the Texas State Capitol, we have offices statewide. We're a Family Friendly Certified Workplace with great work-life balance, competitive salaries, extensive opportunities for training and development, and fantastic benefits. This position is located at 1117 Trinity St, Austin, Texas in our VR Contract Administration department. TWC is not considering applications from individuals who require sponsorship for an employment visa, including those currently on student or postgraduate visas. You must be a Texas resident to work for the Texas Workforce Commission or willing to relocate to Texas. WHO YOU ARE: The ideal candidate shares our department mission to ensure that the Contract Administration Services contract development, contract management, monitoring, and other procured contract development is done ethically, transparently, impartially, and professionally. We strive to ensure that acquisitions of program services are conducted with the best outcome for the customer and the State in mind. WHAT YOU WILL DO: The Contract Specialist V performs highly advanced (senior-level) contract management work. Works under minimal supervision, with extensive latitude for the use of initiative and independent judgment. YOU WILL BE TRUSTED TO: * Manage contracts from initiation through closeout, including processing new contracts and amendments, and ensuring compliance with agency policies. * Monitor contractor performance, identify issues such as delays or non-compliance, and take corrective action when needed. Coordinate with management on more complex or escalated matters. * Conduct desk reviews of contractor documentation and use enhanced monitoring methods like data sampling and trend tracking to identify and resolve issues early. * Review and approve corrective action plans submitted by contractors, ensuring they address problems effectively and meet compliance standards. * Maintain accurate and organized contract files and database records, including correspondence, amendments, performance reports, and closeout documentation. * Perform contract closeout activities in line with TWC policy, verifying that all deliverables are received and obligations fulfilled. * Perform other duties as assigned. YOU QUALIFY WITH: * Five years of full-time experience in contract development, management, evaluation, monitoring, or training of contract providers or customers; or in the delivery of workforce development services which included contract development, management, evaluation, monitoring, or training of contract providers or customers. * Relevant academic credits may be applied toward experience qualifications for this position. YOU ARE A GREAT FIT WITH: * Currently holds a Certified Texas Contract Developer (CTCD) or Certified Texas Contract Manager (CTCM). * Experience in technical writing, procurement processes, and contract development. * Experience in process facilitation, customer service, and data analysis. * Strong communication and organization skills with attention to detail. YOU GAIN: * A Family Friendly Certified Workplace. * Competitive salary: $6,346.05month * Defined Retirement Benefit Plan * Optional 401(k) and 457 accounts * Medical Insurance * Paid time off, including time for vacation, sick and family care leave * Additional benefits for active employees can be found at *********************************************************** VETERANS: Use your military skills to qualify for this position or other jobs! Go to ************************* to translate your military work experience and training courses into civilian job terms, qualifications, and skill sets. Also, you can compare this position to military occupations (MOS) at the Texas State Auditor's Office by pasting this link into your browser: ************************************************************************************************* HOW TO APPLY: To be considered, please complete a State of Texas Application for Employment and apply online at ******************* or on Taleo (Job Search). TWC is not considering applications from individuals who require sponsorship for an employment visa, including those currently on student or postgraduate visas. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire. A position utilizing this classification will be designated as security sensitive according to the Texas Labor Code, Section 301.042.$6.3k monthly 60d+ agoContract Specialist (Austin)
State of Texas
Austin, TX jobs
WHO WE ARE: Texas Workforce Commission connects people with careers across the state. While we are based in Austin on the north lawn of the Texas State Capitol, we have offices statewide. We're a Family Friendly Certified Workplace with great work-life balance, competitive salaries, extensive opportunities for training and development, and fantastic benefits. This position is located at 1117 Trinity St, Austin, Texas in our VR Contract Administrations department. TWC is not considering applications from individuals who require sponsorship for an employment visa, including those currently on student or postgraduate visas. You must be a Texas resident to work for the Texas Workforce Commission or willing to relocate to Texas. WHO YOU ARE: The ideal candidate shares our department mission to ensure that the Contract Administration Services contract development, contract management, monitoring, and other procured contract development is done ethically, transparently, impartially, and professionally. We strive to ensure that acquisitions of program services are conducted with the best outcome for the customer and the State in mind. WHAT YOU WILL DO: The Contract Specialist II performs complex (journey-level) contract management work. Works under general supervision, with moderate latitude for the use of initiative and independent judgment. YOU WILL BE TRUSTED TO: * Process agency contracts and amendments. * Review and assist with the development of scopes of work. * Perform contract management and monitoring functions for assigned contracts. * Perform contract closeout activities according to TWC policy. * Oversee compliance with contract performance standards. * Maintain documentation and database records for contracts. * Assist with developing contract administration policies and procedures. * Perform other duties as assigned. YOU QUALIFY WITH: * Two years of full-time experience in contract development, management, evaluation, monitoring, or training of contract providers or customers; or in the delivery of workforce development services which included contract development, management, evaluation, monitoring, or training of contract providers or customers. * Relevant academic credits may be applied toward experience qualifications for this position. YOU ARE A GREAT FIT WITH: * Certification as a Certified Texas Contract Developer (CTCD) or Certified Texas Contract Manager (CTCM). A minimum of one of the two certifications must be obtained within one year of employment. * Experience in technical writing, procurement processes, and contract development. * Experience in facilitation, customer service, and data analysis. * Strong communication and organization skills with attention to detail. * Establish and maintain cooperative and constructive work relationships. * Knowledge of SharePoint, Microsoft Project, and Microsoft Teams. YOU GAIN: * A Family Friendly Certified Workplace. * Competitive salary: $4,450.50/month * Defined Retirement Benefit Plan * Optional 401(k) and 457 accounts * Medical Insurance * Paid time off, including time for vacation, sick and family care leave * Additional benefits for active employees can be found at *********************************************************** VETERANS: Use your military skills to qualify for this position or other jobs! Go to ************************* to translate your military work experience and training courses into civilian job terms, qualifications, and skill sets. Also, you can compare this position to military occupations (MOS) at the Texas State Auditor's Office by pasting this link into your browser: ************************************************************************************************** HOW TO APPLY: To be considered, please complete a State of Texas Application for Employment and apply online at ******************* or on Taleo (Job Search). TWC is not considering applications from individuals who require sponsorship for an employment visa, including those currently on student or postgraduate visas. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire. A position utilizing this classification will be designated as security sensitive according to the Texas Labor Code, Section 301.042.$4.5k monthly 60d+ agoContract Credentialing Rep (El Paso Health)
El Paso Health
El Paso, TX jobs
Serves as a liaison between El Paso First and the provider community with respect to issues of provider network, credentialing, contracts, with special emphasis on contract management and negotiations. Responsible for contract management and negotiations, and for the coordination and management of credentialing activities of healthcare providers. Required Skills: 1. Excellent verbal and written communication skills. 2. Excellent skills in reading, interpreting and implementing contracts. 3. Able to read, write and speak at an intermediate grade level. 4. Great attention to detail. 5. Effective communication skills with providers. 6. Performs the basic functions of arithmetic; add, subtract, multiply and divide all units of measure. Computes ratio, rate and percent. Draws and interprets bar graphs. 7. Strong knowledge of Microsoft Excel and Word programs. 8. Bilingual, English and Spanish preferred. Required Experience: Work Experience Two years of experience in managed care related field required, preferably in provider relations, credentialing, contracting, and/or behavioral health. Provider relations experience a plus. License/Registration/Certification Valid driver's license required. Education and Training High school diploma or equivalent required. Bachelor degree preferred.$41k-57k yearly est. 40d agoContracts/Funds Administrator
City of Corpus Christi, Tx
Corpus Christi, TX jobs
The IT Contracts/Funds Administrator (CFA) is responsible for executing, overseeing, and managing contractual agreements, and financial transactions for the Information Technology (IT) Department. Primarily will manage contracts, ensure compliance, handle financial transactions related to funds and budget and support IT with agenda item preparation and monitoring. This position requires knowledge and understanding of legal and financial processes, excellent organizational and communication skills. Responsibilities * The IT Contracts/Funds Administrator i(CFA) is responsible for executing, overseeing, and managing contractual agreements, and financial transactions for the Information Technology (IT) Department * Primarily will manage contracts, ensure compliance, handle financial transactions related to funds and budget and support IT with agenda item preparation and monitoring * This position requires knowledge and understanding of legal and financial processes, excellent organizational and communication skills * Drafts, executes and monitors various contracts, task orders, change orders, construction contracts, and delivery orders * Responsible for working with Procurement to advertise and distribute RFQs and RFPs to potential vendors * Reviews and monitors active contracts, ensures the contracts have defined scope of work, schedules, indemnification provisions, and disclosure provisions * Coordinates with department managers and vendors to prepare and maintain contracts project budgets, ensuring ongoing accuracy and proactively addresses any potential financial challenges to prevent additional cost * Assists in preparing comprehensive City Council agenda items for IT in collaboration with the IT Operations Business Manager to include funding details and background research for contracts and/or service agreements * Monitors the entire process to align with budget, address any deviations and finalize contract and or service agreement with vendors * Reviews all invoices, prepares scope of work in collaborations with managers, and project funding * Provides contract cost information for budget purpose and oversees project close outs, monitors active contacts and warranties, ensuring contract/vendor compliance with financial and contractual obligations * Schedules and follows up on maintenance and expiration of contracts and/or service agreements * Ensures vendors provide what has been specified in the scope of work * Maintains all documentation of contracts and/or services agreements for audits and reports * May be asked to perform other duties as assigned Position Type and Typical Hours of Work * Exempt - Full-Time * Flexibility to work evenings, weekends, and holidays is a schedule requirement * In the event of an emergency, employees are required to work to provide for the safety and well-being of the public, including the delivery and restoration of vital services. The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so classified in this position. This job description is subject to change as the needs and requirements of the job change. Qualifications * Bachelor's Degree (BA/BS) * Three (3) years of experience Licenses and Certifications Required * A valid driver's license is required; successful out-of-state candidates must be able to obtain a valid Texas driver's license within 90 days of hire Employment Testing Employment is contingent on passing any post-offer pre-employment screening as listed below: * CJIS Background Check: Yes * Motor Vehicle Record Check: Yes * Drug Screening: Yes * Physical Exam: Yes Basis of Rating A recruitment consultant will evaluate all applications against the posted qualifications and may request additional information. The city may also conduct additional skill assessment tests, in addition to the panel interview. Supplemental Information * Any position that lists a minimum qualification for education level and/or license/certification will require the applicant to provide proof of documentation if selected for hire into the position with the City of Corpus Christi. The City of Corpus is an Equal Opportunity Employer and complies with the Americans with Disabilities Act and Uniformed Services Employment and Reemployment Rights Act (USERRA). If you require an accommodation in order to apply for a position, please request assistance from the Human Resources Department.$42k-52k yearly est. 7d agoContracts/Funds Administrator
City of Corpus Christi, Tx
Corpus Christi, TX jobs
The Contracts/ Funds Administrator (CFA) will manage the day-to-day responsibilities for executing, overseeing, and managing contractual agreements and financial transactions within the facilities division. This role requires a keen understating of legal and financial processes, as well as excellent organizational and communication skills. The primary responsibilities include managing contracts, ensuring compliance, handling financial transactions related to funds and budgets, and supporting Facilities Management with agenda item preparation. Responsibilities * Drafts, executes & monitors various contracts, including grounds maintenance, task orders, change orders, construction contracts and delivery orders * Advertises and distributes RFQ's and RFPs to potential vendors * Reviews and monitors active contracts, ensuring that the contracts have clearly defined scope of work, schedules, indemnification provisions, and disclose provisions * Prepares comprehensive agenda items for Facilities services for Council meetings, including providing funding details and background research for contracts and/ or service agreements * Involves vigilant monitoring to ensure ongoing alignment with budgets and to address any deviations * Prepares purchase requisitions and reviews invoices * Coordinates and prepares task orders, scope of work, and project funding for contract work * Provides contract cost information for budget purposes and oversees projects close-outs * Monitors active contracts and warranties, ensuring contractor/ vendor compliance with financial and contractual obligations * Schedules and follows up on inspections for contracts that require yearly inspections (ex. Elevators) * Ensures inspection reports are received and saved in correct folders * Prepares audit documents and consistently monitors Certificates of Insurance (COIs) for vendor renewal * Ensures that all necessary documentation is organized for audits and stays vigilant about vendors maintaining current and compliant insurance coverage * May be asked to perform other duties as assigned Position Type and Typical Hours of Work * Exempt - Full-Time-Monday-Friday-8:00am-5:00pm * Must be available to work additional hours as needed * Flexibility to work evenings, weekends, and holidays is a schedule requirement * In the event of an emergency, employees are required to work to provide for the safety and well-being of the public, including the delivery and restoration of vital services The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so classified in this position. This job description is subject to change as the needs and requirements of the job change. Minimum Qualifications * Bachelor's Degree (BA/ BS) * Three (3) years of experience Licenses and Certifications Required * A valid driver's license is required; successful out-of-state candidates must be able to obtain a valid Texas driver's license within 90 days of hire Employment Testing Employment is contingent on passing any post-offer pre-employment screening as listed below: * Criminal Background Check: Yes * FBI Background Check: No * Police Background Check: No * Motor Vehicle Record Check: Yes * Drug Screening: Yes * Physical Exam: Yes * Clearing House Query: No Basis of Rating A recruitment consultant will evaluate all applications against the posted qualifications. The city may also conduct additional skill assessment tests, in addition to the panel interview Supplemental Information * Any position that lists a minimum qualification for education level and/or license/certification will require the applicant to provide proof of documentation if selected for hire into the position with the City of Corpus Christi The City of Corpus is an Equal Opportunity Employer and complies with the Americans with Disabilities Act and Uniformed Services Employment and Reemployment Rights Act (USERRA). If you require an accommodation in order to apply for a position, please request assistance from the Human Resources Department.$42k-52k yearly est. 7d agoContracts/Funds Administrator
City of Corpus Christi, Tx
Corpus Christi, TX jobs
The Contracts/Funds Administrator (CFA) plays a crucial role in executing, overseeing, and managing contractual agreements and financial transactions within the organization. This multifaceted role requires a keen understanding of legal and financial processes, as well as excellent organizational and communication skills. The primary responsibilities include managing contracts, ensuring compliance, handling financial transactions related to funds and budgets, supporting Project Management with agenda item funding, and other duties as assigned Responsibilities * With the assistance of the Engineer, drafts and creates AE contracts, Task Orders, and Construction Delivery Orders (DO's). Advertise and disseminate FRQ's and FRP's to potential vendors * Draft Emergency Contracts and contract amendments in consultation with the Legal Department * Prepare agenda items involving Engineering Services * Review and ensure that the Engineering Services program contracts entered into between the City and vendors are correct * Review and monitor active contracts * Prepare and execute consultant contacts and amendments to consultant contracts as needed * Prepare project budgets in consultation with management * Prepare project budgets and work with Engineers to prevent budget overruns. * Prepare a memorandum of information from different departments * Work closely with the Project Manager through project completion * Prepare interlocal agreements with organizations such as TxDot, RTA, Nueces County, etc. * Prepare and review project close-outs * Review and monitor active contracts * Ensure the correct proration of contract funds between various City departments involved in a project (i.e. water, wastewater, environmental, etc.) as well as State and local government partners * Ensure contracts have clearly defined (a) scope of work; (b) schedules; (c) fees; (d) indemnification provisions, and (e) disclosure provisions * Attempt to resolve issues and disputes regarding contracts * Coordinate pre-con meetings * Maintain technical expertise in several subject areas regarding the various types of projects that the Department works with * Other duties as assigned Position Type and Typical Hours of Work * Exempt - Full-Time * Monday - Friday 8 am - 5 pm * Flexibility to work evenings, weekends, and holidays is a schedule requirement * In the event of an emergency, employees are required to work to provide for the safety and well-being of the public, including the delivery and restoration of vital services. The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so classified in this position. This job description is subject to change as the needs and requirements of the job change. Minimum Qualifications * High School Diploma/GED and * Seven (7) years of experience OR * Associate's degree (AA/AS) or 2-year technical certificate and * Five (5) years of experience OR * Bachelor's degree (BA/BS) * Three (3) years of experience Licenses and Certifications Required * A valid driver's license is required; successful out-of-state candidates must be able to obtain a valid Texas driver's license within 90 days of hire * Proof of Automobile Liability Insurance Employment Testing Employment is contingent on passing any post-offer pre-employment screening as listed below: * Criminal Background Check: Yes * Motor Vehicle Record Check: Yes * Drug Screening: Yes * Physical Exam: Yes Basis of Rating A recruitment consultant will evaluate all applications against the posted qualifications and may request additional information. The city may also conduct additional skill assessment tests, in addition to the panel interview. Supplemental Information * Any position that lists a minimum qualification for education level and/or license/certification will require the applicant to provide proof of documentation if selected for hire into the position with the City of Corpus Christi. The City of Corpus is an Equal Opportunity Employer and complies with the Americans with Disabilities Act and Uniformed Services Employment and Reemployment Rights Act (USERRA). If you require an accommodation in order to apply for a position, please request assistance from the Human Resources Department.$42k-52k yearly est. 8d agoContract Administrator II
Metropolitan Transit Authority
Houston, TX jobs
Basic Function Responsible for the acquisition of goods and services by means of contracts and purchase orders. Manages and monitors the terms and conditions of active contracts to ensure compliance to all contract provisions. Ensures clear and concise contract language, evaluation of bids, proposals, negotiation terms and conditions, execution of contract modifications . Performs duties in a safe, efficient manner and in compliance with applicable rules and safety procedures. Responsibilities and Specific Duties * Contracts for supplies, equipment, services, and construction at the most favorable price/cost to METRO consistent with established Federal, State, and Local Bid and Proposal procedures. * Prepares Solicitation for various procurement types (i.e., IFB, RFTP, RFP, RFQ, CSP, and RFI). * Analyzes Bid/Proposal. * Recommends the award of contracts and prepares supporting files. * Conducts pre-solicitation and pre-proposal conferences, bid openings and kick-off meetings. * Conducts interviews with Technical Evaluation Committee (TEC) during evaluation for contract selection. * Issues bid amendments and contract modifications. * Uses cost/price analysis to determine acceptable prices. * Obtains technical specifications from requiring departments and assists in writing when necessary. * Responsible for pre-contract planning functions and preparation of related bid documents for assigned procurements. * Performs post-award contract administration. * Monitors the performance of contractors for compliance with requirements. * Responsible for properly closing each assigned contract at the appropriate time. * Assigned to progressively more complex assignments. * Implements and tests new procurement software as required. * Gathers and enters project details on Procurement Tracking Log, Solicitation Ready Report and other reports as necessary. * Prepares monthly statement for P-Card charges. * Maintains current certificates of insurance after contract award. * Provides excellent customer service to METRO internal and external customers. * Applies SMS (Safety Management System) methods and principles in daily routine and supports all aspects of the agency's Public Transportation Agency Safety Plan (PTASP). * Promotes safety awareness and follows safety procedures to reduce or eliminate accidents. * Performs other job-related duties as assigned. Pay Range: $68,000-$89,300 Education Requirement High school diploma or GED is required. Bachelor's degree in business administration or related field is preferred. Years & Experience Required Minimum five (5) years contracts administration experience and/or working with contracts in a procurement related field, including two (2) years of contract negotiation and awarding of contracts. Knowledge & Skills Required Good working knowledge of contracts and contracting practices, uniform commercial codes, state law and emphasis on federal procedures required. Ability to progressively take on more complex assignments. Strong interpersonal and communications skills (written/verbal), analytical and organization skills is required. Ability to achieve positive working relationships with METRO departments. Knowledge of Supply Chain Management; Microsoft Office - (testing required), SAP Ariba, S4 Hana, ECC/SRM, Bonfire, and Purchasing. Supply Chain/Procurement certification is preferred. Additional Information The Metropolitan Transit Authority of Harris County, Texas has a zero tolerance drug and alcohol policy for all employees. All internal and external applicants will be required to undergo drug testing before employment and will be subject to further drug and/or alcohol testing throughout their employment. Further, employees who perform safety-sensitive functions will submit to drug and/or alcohol testing in accordance to the Department of Transportation (DOT) and the Federal Transit Administration (FTA) regulatory requirements. We provide equal opportunity to all qualified individuals regardless of race, color, religion, age, sex, national origin, veteran status, genetic information or disability.$68k-89.3k yearly 60d+ ago
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