Administrative Specialist jobs at The Aerospace Corporation

Immediate need for a talented Administrative Assistant IV. This is a 06 months contract opportunity with long-term potential and is located in Owings Mills ,MD(Hybrid). Please review the job description below and contact me ASAP if you are interested. Job ID:25-94478 Pay Range: $30 - $32/hour. Employee benefits include, but are not limited to, health insurance (medical, dental, vision), 401(k) plan, and paid sick leave (depending on work location). Key Responsibilities: Provide support to assigned executives during peak periods, absences, or transitional phases, supporting complex calendar and meeting management, document preparation, communications, and planning. Support shared mailbox and intake workflows by triaging requests, gathering key details, and ensuring completion timely. Review and analyze mail and incoming memos, drafting, editing, and formatting documents, letters, emails, presentations, and reports to determine their significance and plan distribution. Book travel, manage itineraries, process expense reimbursements, and understand corporate policies related to T&E. Provides support on ad hoc assignments and specialized administrative projects. Key Requirements and Technology Experience: Key Skills; Calendar Management Traveling management Expense Concur MS Office Excel Excellent verbal, written, and interpersonal communication skills, exceptional customer service, organizational, and time management skills. Strong ability in anticipating needs, taking initiative while building trust with executives, team members, and business partners, while upholding service standards for operational excellence. Strong analytical, critical thinking, problem-solving skills, high attention to detail, and quality control with ability to identify errors, inconsistencies, and gaps in complex or messy data. High proficiency with Microsoft 365 (Outlook, Word, Excel, PowerPoint, SharePoint), MS Apps (Planner, Forms, Power Automate, & Power BI), and Team, Zoom, & Adobe. High school diploma or GED required. 5 years of experience supporting C-Suite executives required. Experience managing projects, developing workflows, reporting, or digital administrative tools, highly desired. Our client is a leading Investment Industry, and we are currently interviewing to fill this and other similar contract positions. If you are interested in this position, please apply online for immediate consideration. Pyramid Consulting, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, colour, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. By applying to our jobs you agree to receive calls, AI-generated calls, text messages, or emails from Pyramid Consulting, Inc. and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy here.

Duration of Assignment: 2 months with a chance to extend based on LOA return Work hours: 9:00 am - 5:30 pm / 40 hours per week Dress code: Business Casual Parking: Metered Parking on Norwalk or can purchase monthly pass, approximately 118.00 per month - to be paid at contingent's expense The incumbent will: Serve as internal resource for our faculty, administrators and technical laboratory personnel to support daily clinical operations. Perform administrative duties associated with receiving, accessioning and triaging patient specimens, blocks and slides. Prepare and maintain departmental documents and ensure proper distribution of related patient materials, including scanning documents into the EMR. Type and proof correspondence, memoranda, reports, proposals, technical papers, manuscripts and other documents for supervisor or department staff as requested. Respond to inquiries and requests for information requiring knowledge of departmental and client policies and procedures. Coordinate with key vendors for services and assist in the maintenance and use of office equipment. Oversee office operations and assist in purchases to maintain supplies and inventory. Research and gather data for departmental reports. Note to Suppliers: Candidates that have worked in a clinic in a non-clinical/administrative role supporting Pathology or Dermatology is a plus! Must have good typing skills - 40 wpm+ This office supports heavy phone volume. Candidate must present professionalism and have excellent customer service skills including clear communication skills. This Department needs a candidate that can be trained quickly and jump in to support the volume. There is some transcription involved in this role but it is not listening to dictation, it requires transferring data from one form to another.

Job Description: Administrative Services Assistant Work Type: Onsite/Hybrid (Onsite interview required) We are seeking a detail-oriented and highly organized Administrative Services Assistant with strong policy-writing skills and experience in government or public-sector environments. The ideal candidate will have a solid understanding of merit system principles, civil service rules, and HR policies, along with hands-on experience developing Standard Operating Procedures (SOPs), conducting research, and supporting labor and employee relations activities. Key Responsibilities Draft, review, and maintain policies, procedures, and SOPs for administrative and HR functions. Conduct research on state, federal, and departmental regulations to ensure HR compliance. Support HR teams in the application of merit system and civil service rules. Assist with interpretation and implementation of personal HR policies and departmental guidelines. Provide administrative support for Labor Relations and Employee Relations activities. Ensure compliance with ADA, FMLA, and other applicable state and federal requirements. Prepare, edit, and format documents in Microsoft Word and maintain content in SharePoint. Coordinate and update internal policies to meet state and federal HR law requirements. Assist with audits, documentation, and process improvements. Perform general administrative duties as needed. Required Skills & Qualifications 3-5+ years of administrative support experience, preferably in a government or public-sector setting. Strong experience in policy writing, procedure development, and SOP documentation. Solid understanding of merit systems, civil service rules, and HR operational frameworks. Knowledge of ADA, FMLA, and related state and federal employment laws. Experience supporting Labor Relations and Employee Relations functions (preferred). Strong research and regulatory interpretation skills. Proficiency in Microsoft Word and working knowledge of SharePoint. Excellent written and verbal communication skills with high attention to detail. Ability to work onsite/hybrid in Martinez, CA. Additional Information Onsite interview required. Candidates with prior experience in county, state, or federal government agencies are strongly encouraged to apply.

We are seeking a highly organized and proactive Administrative Assistant to support our dynamic technology team. The ideal candidate will be tech-savvy, detail-oriented, and capable of managing multiple priorities in a fast-paced environment. This role is essential to ensuring smooth daily operations and providing exceptional administrative support to our leadership and team members. Administrative Support Manage and maintain executive calendars, scheduling meetings, appointments, and conference calls across multiple time zones Coordinate travel arrangements including flights, accommodations, ground transportation, and detailed itineraries Prepare, edit, and format documents, presentations, reports, and correspondence Handle incoming calls, emails, and correspondence with professionalism and discretion Manage office supplies inventory and coordinate with vendors for equipment and services Meeting and Event Coordination Organize and coordinate internal and external meetings, including logistics, catering, and technology setup Prepare meeting agendas, materials, and take detailed minutes when required Coordinate company events, team-building activities, and occasional client meetings Manage virtual meeting platforms (Zoom, Microsoft Teams, Google Meet) and troubleshoot technical issues Project and Database Management Assist with special projects and research as needed Maintain and update databases, contact lists, and filing systems (both digital and physical) Track project deadlines and follow up on action items Support onboarding processes for new employees Financial and Administrative Tasks Process expense reports and assist with budget tracking Coordinate with accounting for invoice processing and vendor payments Maintain confidential personnel and company information with discretion Required Qualifications Education and Experience Associate's or Bachelor's degree preferred, or equivalent work experience 2-4 years of administrative assistant experience, preferably in a technology or corporate environment Experience supporting C-level executives is a plus Technical Skills Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) or Google Workspace Experience with project management tools (Asana, Monday.com, Trello, or similar) Comfortable learning new software and technology platforms quickly Familiarity with video conferencing platforms and basic troubleshooting Experience with CRM systems (Salesforce, HubSpot) is a plus Core Competencies Exceptional organizational skills with ability to prioritize and multitask effectively Strong written and verbal communication skills High attention to detail and accuracy Ability to maintain confidentiality and exercise discretion Proactive problem-solving approach with minimal supervision Professional demeanor and positive attitude Flexibility to adapt to changing priorities and deadlines Preferred Qualifications Experience in the technology industry or startup environment Knowledge of basic HTML, collaboration tools (Slack, Microsoft Teams), or ticketing systems Event planning or coordination experience Familiarity with vendor management and procurement processes Work Environment Fast-paced technology company environment Hybrid work arrangement available (specific days in office) Occasional overtime or flexibility required for urgent projects or executive travel Collaborative team culture with cross-functional interaction What We Offer Competitive salary commensurate with experience Comprehensive benefits package including health, dental, and vision insurance 401(k) retirement plan with company match Professional development opportunities Flexible work arrangements Modern office environment with latest technology Collaborative and innovative company culture

The GRC Specialist will support the Information GRC team, reporting to the Sr. Director of IGRC within the Information Risk Management organization. This role is responsible for assisting with the execution of IT control training, remediation activities, and supporting IT compliance assessments. The ideal candidate will have strong IT audit experience, exceptional communication skills, hands-on knowledge of IT controls, extensive documentation capabilities, and the ability to work collaboratively to drive remediation and training initiatives. What you will do: Assist in the execution of IT control training programs for IT and business stakeholders. Support remediation efforts for IT control deficiencies, including tracking, documentation, and follow-up. Collaborate with IT teams to analyze processes, risks, and controls, and recommend practical solutions for remediation. Maintain and update IT process and control documentation to support compliance with SOX, internal policy, and regulatory requirements. Act as a resource for IT audit engagements, supporting evidence collection, issue resolution, and communication with audit teams. Help assess alignment of IT controls with frameworks such as COBIT, ITIL, and NIST. Contribute to root cause analyses and identify opportunities for process improvement in IT risk and compliance programs. Support the IGRC team in project management for compliance assessments and remediation initiatives. What you will need: Bachelor's or Technical Degree preferred (Computer Science, Information Systems, Business Administration, or related field). Equivalent industry experience with certifications or specialized training will be considered. Minimum of four years of IT audit, compliance, risk assurance, IT advisory, or internal audit experience. Strong understanding of IT controls, audit processes, and remediation best practices. Experience supporting IT control training and remediation activities. Certification in one or more of the following is desired: ITIL, ISO 27000, COBIT, CISSP, SANS, CISA, Security+, CMMC. Excellent communication, organizational, and documentation skills. Ability to work independently and collaboratively in a fast-paced environment. Preferred Skills: Experience with regulatory compliance requirements (SOX, GDPR, HIPAA, etc.). Familiarity with enterprise risk management and IT service management (ITSM) practices. Proven ability to support process improvements in IT risk and compliance programs.

Job Category: Administration Time Type: Full time Minimum Clearance Required to Start: TS/SCI with Polygraph Employee Type: Regular Percentage of Travel Required: Up to 25% Type of Travel: Local * * * **The Opportunity:** The General Support Administrative Officer will provide comprehensive support expertise to customers across the organization, managing moderately complex to complex specialized customer requirements. This position requires maintaining relationships with key stakeholders, including Sponsor leadership, other U.S. Government agencies, and external service providers. The role requires adaptability, problem-solving skills, and the ability to work with minimal supervision in a dynamic environment. Candidates should possess strong verbal and written communication skills and demonstrate initiative based on general guidance. Physical requirements may include handling items weighing up to 50 pounds. **Key Responsibilities:** + **Customer Support Management:** + Serve as the primary point of contact for specialized customer requests, managing end-to-end support processes. + Develop and maintain effective working relationships across the Federal and contractor communities. + Provide guidance and instruction to customers on specialized support functions. + Resolve complex customer issues by integrating multiple disciplines, utilizing creative problem-solving to meet customer requirements. + Prioritize and manage high volumes of transactions, ensuring adherence to Sponsor regulations. + **Process Improvement & Quality Assurance:** + Apply critical thinking to address non-routine cases, working closely with colleagues to develop effective solutions. + Analyze data and trends to improve workflow efficiency and service quality. + Support the development and facilitation of training sessions for customers on assigned work unit's processes and policies. + Identify areas for process improvement and recommend changes to enhance customer satisfaction and operational effectiveness. + **Office Management & Documentation:** + Manage the intake, processing, and deconfliction of various forms and authorization memos in a time-sensitive environment. + Collaborate with others to ensure compliance with regulations, policies, and procedures. + Organize and maintain electronic and physical files for easy retrieval, ensuring adherence to record-keeping standards. + Draft, review, and edit documents, including reports and official correspondence, ensuring clarity and professionalism. **Qualifications:** + **Experience** : + Minimum of 7 year's of experience in administrative roles, preferably within the federal sectors. + Higher level of education can supplement a year of work experience + **Education** : HS Diploma + **Technical Proficiency** : + Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) + Ability to quickly develop expertise in Sponsor-specific processes and protocols. + **Skills** : + Strong organizational, communication, and multitasking skills with an ability to prioritize tasks. + Ability to assess information from multiple sources and develop actionable recommendations. + Experience managing project schedules and deliverables. + Ability to work with minimal oversight, receiving general guidance from more senior team members or Sponsor staff. + Physical requirements may include handling items weighing up to 50 pounds. CACI is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities. This position is contingent on funding and may not be filled immediately. However, this position is representative of positions within CACI that are consistently available. Individuals who apply may also be considered for other positions at CACI. **________________________________________________________________________________________** **What You Can Expect:** **A culture of integrity.** At CACI, we place character and innovation at the center of everything we do. As a valued team member, you'll be part of a high-performing group dedicated to our customer's missions and driven by a higher purpose - to ensure the safety of our nation. **An environment of trust.** CACI values the unique contributions that every employee brings to our company and our customers - every day. You'll have the autonomy to take the time you need through a unique flexible time off benefit and have access to robust learning resources to make your ambitions a reality. **A focus on continuous growth.** Together, we will advance our nation's most critical missions, build on our lengthy track record of business success, and find opportunities to break new ground - in your career and in our legacy. **Your potential is limitless.** So is ours. Learn more about CACI here. (************************************************ **________________________________________________________________________________________** **Pay Range** : There are a host of factors that can influence final salary including, but not limited to, geographic location, Federal Government contract labor categories and contract wage rates, relevant prior work experience, specific skills and competencies, education, and certifications. Our employees value the flexibility at CACI that allows them to balance quality work and their personal lives. We offer competitive compensation, benefits and learning and development opportunities. Our broad and competitive mix of benefits options is designed to support and protect employees and their families. At CACI, you will receive comprehensive benefits such as; healthcare, wellness, financial, retirement, family support, continuing education, and time off benefits. Learn more here (***************************************************** . Since this position can be worked in more than one location, the range shown is the national average for the position. The proposed salary range for this position is: $43,500-$86,900 _CACI is_ _an Equal Opportunity Employer._ _All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, age, national origin, disability, status as a protected veteran, or any_ _other protected characteristic._

General Support Administrative OfficerJob Category: AdministrationTime Type: Full time Minimum Clearance Required to Start: TS/SCI with PolygraphEmployee Type: RegularPercentage of Travel Required: Up to 25%Type of Travel: Local* * * The Opportunity: The General Support Administrative Officer will provide comprehensive support expertise to customers across the organization, managing moderately complex to complex specialized customer requirements. This position requires maintaining relationships with key stakeholders, including Sponsor leadership, other U.S. Government agencies, and external service providers. The role requires adaptability, problem-solving skills, and the ability to work with minimal supervision in a dynamic environment. Candidates should possess strong verbal and written communication skills and demonstrate initiative based on general guidance. Physical requirements may include handling items weighing up to 50 pounds. Key Responsibilities: Customer Support Management: Serve as the primary point of contact for specialized customer requests, managing end-to-end support processes. Develop and maintain effective working relationships across the Federal and contractor communities. Provide guidance and instruction to customers on specialized support functions. Resolve complex customer issues by integrating multiple disciplines, utilizing creative problem-solving to meet customer requirements. Prioritize and manage high volumes of transactions, ensuring adherence to Sponsor regulations. Process Improvement & Quality Assurance: Apply critical thinking to address non-routine cases, working closely with colleagues to develop effective solutions. Analyze data and trends to improve workflow efficiency and service quality. Support the development and facilitation of training sessions for customers on assigned work unit's processes and policies. Identify areas for process improvement and recommend changes to enhance customer satisfaction and operational effectiveness. Office Management & Documentation: Manage the intake, processing, and deconfliction of various forms and authorization memos in a time-sensitive environment. Collaborate with others to ensure compliance with regulations, policies, and procedures. Organize and maintain electronic and physical files for easy retrieval, ensuring adherence to record-keeping standards. Draft, review, and edit documents, including reports and official correspondence, ensuring clarity and professionalism. Qualifications: Experience: Minimum of 7 year's of experience in administrative roles, preferably within the federal sectors. Higher level of education can supplement a year of work experience Education: HS Diploma Technical Proficiency: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) Ability to quickly develop expertise in Sponsor-specific processes and protocols. Skills: Strong organizational, communication, and multitasking skills with an ability to prioritize tasks. Ability to assess information from multiple sources and develop actionable recommendations. Experience managing project schedules and deliverables. Ability to work with minimal oversight, receiving general guidance from more senior team members or Sponsor staff. Physical requirements may include handling items weighing up to 50 pounds. CACI is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities. This position is contingent on funding and may not be filled immediately. However, this position is representative of positions within CACI that are consistently available. Individuals who apply may also be considered for other positions at CACI. ________________________________________________________________________________________ What You Can Expect: A culture of integrity. At CACI, we place character and innovation at the center of everything we do. As a valued team member, you'll be part of a high-performing group dedicated to our customer's missions and driven by a higher purpose - to ensure the safety of our nation. An environment of trust. CACI values the unique contributions that every employee brings to our company and our customers - every day. You'll have the autonomy to take the time you need through a unique flexible time off benefit and have access to robust learning resources to make your ambitions a reality. A focus on continuous growth. Together, we will advance our nation's most critical missions, build on our lengthy track record of business success, and find opportunities to break new ground - in your career and in our legacy. Your potential is limitless. So is ours. Learn more about CACI here. ________________________________________________________________________________________ Pay Range: There are a host of factors that can influence final salary including, but not limited to, geographic location, Federal Government contract labor categories and contract wage rates, relevant prior work experience, specific skills and competencies, education, and certifications. Our employees value the flexibility at CACI that allows them to balance quality work and their personal lives. We offer competitive compensation, benefits and learning and development opportunities. Our broad and competitive mix of benefits options is designed to support and protect employees and their families. At CACI, you will receive comprehensive benefits such as; healthcare, wellness, financial, retirement, family support, continuing education, and time off benefits. Learn more here. Since this position can be worked in more than one location, the range shown is the national average for the position. The proposed salary range for this position is: $43,500-$86,900 CACI is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, age, national origin, disability, status as a protected veteran, or any other protected characteristic.

Job Category: Administration Time Type: Full time Minimum Clearance Required to Start: TS/SCI with Polygraph Employee Type: Regular Percentage of Travel Required: Up to 25% Type of Travel: Local * * * **The Opportunity:** The General Support Administrative Officer will provide comprehensive support expertise to customers across the organization, managing moderately complex to complex specialized customer requirements. This position requires maintaining relationships with key stakeholders, including Sponsor leadership, other U.S. Government agencies, and external service providers. The role requires adaptability, problem-solving skills, and the ability to work with minimal supervision in a dynamic environment. Candidates should possess strong verbal and written communication skills and demonstrate initiative based on general guidance. Physical requirements may include handling items weighing up to 50 pounds. **Key Responsibilities:** + **Customer Support Management:** + Serve as the primary point of contact for specialized customer requests, managing end-to-end support processes. + Develop and maintain effective working relationships across the Federal and contractor communities. + Provide guidance and instruction to customers on specialized support functions. + Resolve complex customer issues by integrating multiple disciplines, utilizing creative problem-solving to meet customer requirements. + Prioritize and manage high volumes of transactions, ensuring adherence to Sponsor regulations. + **Process Improvement & Quality Assurance:** + Apply critical thinking to address non-routine cases, working closely with colleagues to develop effective solutions. + Analyze data and trends to improve workflow efficiency and service quality. + Support the development and facilitation of training sessions for customers on assigned work unit's processes and policies. + Identify areas for process improvement and recommend changes to enhance customer satisfaction and operational effectiveness. + **Office Management & Documentation:** + Manage the intake, processing, and deconfliction of various forms and authorization memos in a time-sensitive environment. + Collaborate with others to ensure compliance with regulations, policies, and procedures. + Organize and maintain electronic and physical files for easy retrieval, ensuring adherence to record-keeping standards. + Draft, review, and edit documents, including reports and official correspondence, ensuring clarity and professionalism. **Qualifications:** + **Experience** : + Minimum of 7 year's of experience in administrative roles, preferably within the federal sectors. + Higher level of education can supplement a year of work experience + **Education** : HS Diploma + **Technical Proficiency** : + Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) + Ability to quickly develop expertise in Sponsor-specific processes and protocols. + **Skills** : + Strong organizational, communication, and multitasking skills with an ability to prioritize tasks. + Ability to assess information from multiple sources and develop actionable recommendations. + Experience managing project schedules and deliverables. + Ability to work with minimal oversight, receiving general guidance from more senior team members or Sponsor staff. + Physical requirements may include handling items weighing up to 50 pounds. CACI is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities. This position is contingent on funding and may not be filled immediately. However, this position is representative of positions within CACI that are consistently available. Individuals who apply may also be considered for other positions at CACI. **________________________________________________________________________________________** **What You Can Expect:** **A culture of integrity.** At CACI, we place character and innovation at the center of everything we do. As a valued team member, you'll be part of a high-performing group dedicated to our customer's missions and driven by a higher purpose - to ensure the safety of our nation. **An environment of trust.** CACI values the unique contributions that every employee brings to our company and our customers - every day. You'll have the autonomy to take the time you need through a unique flexible time off benefit and have access to robust learning resources to make your ambitions a reality. **A focus on continuous growth.** Together, we will advance our nation's most critical missions, build on our lengthy track record of business success, and find opportunities to break new ground - in your career and in our legacy. **Your potential is limitless.** So is ours. Learn more about CACI here. (************************************************ **________________________________________________________________________________________** **Pay Range** : There are a host of factors that can influence final salary including, but not limited to, geographic location, Federal Government contract labor categories and contract wage rates, relevant prior work experience, specific skills and competencies, education, and certifications. Our employees value the flexibility at CACI that allows them to balance quality work and their personal lives. We offer competitive compensation, benefits and learning and development opportunities. Our broad and competitive mix of benefits options is designed to support and protect employees and their families. At CACI, you will receive comprehensive benefits such as; healthcare, wellness, financial, retirement, family support, continuing education, and time off benefits. Learn more here (***************************************************** . Since this position can be worked in more than one location, the range shown is the national average for the position. The proposed salary range for this position is: $43,500-$86,900 _CACI is_ _an Equal Opportunity Employer._ _All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, age, national origin, disability, status as a protected veteran, or any_ _other protected characteristic._

":"We are seeking a proactive and organized Administrative Support Specialist to provide high-level administrative support to company leadership and assist with planning company-wide events. Responsibilities include managing executive calendars, scheduling meetings, making travel arrangements, coordinating internal and external communications, and organizing meetings and special events. The ideal candidate is detail-oriented, professional, and skilled in juggling multiple priorities in a fast-paced office environment. ","job_category":"Administrative and Clerical","job_state":"TX","job_title":"Administrative Support Specialist","date":"2025-12-01","zip":"77840","position_type":"Full-Time","salary_max":"0","salary_min":"0","requirements":"Experience as an administrative assistant, or similar support role preferred~^~Strong organizational and communication skills~^~Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)~^~Experience in event planning is a plus~^~Ability to handle confidential information with discretion","training":"","benefits":"Our associates receive medical, dental, vision, and life insurance. We also offer company contributions to your HSA, 6% match on 401 (k), and a work\/life balance with paid time off. At our College Station facility, you can take advantage of our great training programs and facility amenities, including an onsite dining facility offering complimentary breakfast and lunch, a fitness center, and an onsite medical center. We also offer a wide variety of sports and social leagues to participate in after work, along with volunteering initiatives through our Associate Foundation. Reynolds and Reynolds promotes a healthy lifestyle by providing a non-smoking environment. Reynolds and Reynolds is an equal opportunity employer. ","

Kros-Wise is looking for an Administrative Specialist for our customer located in San Diego, CA. You will become part of a team of professionals providing direct customer support. Perform general administrative and clerical duties which include but are not limited to: -Perform word processing on technical documents and materials using available Windows based software -Maintain Program Manager and Deputy Program Manager's calendar -Travel Management and experience with DTS. -Maintain TWMS Accounts -Build and Maintain Sharepoint -Record Meeting minutes for Staff meetings -Receive phone calls, emails, and facsimiles Word Processing duties -Typing memos, letters, and prepare various documents using Microsoft Office Suite -General clerical duties to include forms updates, proofreading documents, and filing -Assist Program Manager with preparation and delivery of monthly deliverables to the customer -Maintain customer deliverable schedule -Other duties as assigned Position Requirements Experience Requirements: - Must has an Active Secret Clearance - Must have a minimum of three years experience in word processing - Well versed in Microsoft Office products, including Outlook, Word, Excel, PowerPoint, is required; knowledge of MS Access is a plus - Editing and reformatting written or electronic drafts - Transcribing reports, analysis, meeting notes, or similar material - Knowledge of technical terminology and office terminology, practices - Aptitude to acclimate to new subjects quickly Educational Requirements: - High School/Technical School Diploma or GED certificate

Job Description Kros-Wise is looking for an Administrative Specialist for our customer located in San Diego, CA. You will become part of a team of professionals providing direct customer support. Perform general administrative and clerical duties which include but are not limited to: -Perform word processing on technical documents and materials using available Windows based software -Maintain Program Manager and Deputy Program Manager's calendar -Travel Management and experience with DTS. -Maintain TWMS Accounts -Build and Maintain Sharepoint -Record Meeting minutes for Staff meetings -Receive phone calls, emails, and facsimiles Word Processing duties -Typing memos, letters, and prepare various documents using Microsoft Office Suite -General clerical duties to include forms updates, proofreading documents, and filing -Assist Program Manager with preparation and delivery of monthly deliverables to the customer -Maintain customer deliverable schedule -Other duties as assigned Position Requirements Experience Requirements: - Must has an Active Secret Clearance - Must have a minimum of three years experience in word processing - Well versed in Microsoft Office products, including Outlook, Word, Excel, PowerPoint, is required; knowledge of MS Access is a plus - Editing and reformatting written or electronic drafts - Transcribing reports, analysis, meeting notes, or similar material - Knowledge of technical terminology and office terminology, practices - Aptitude to acclimate to new subjects quickly Educational Requirements: - High School/Technical School Diploma or GED certificate

Join the BenQ Team! Are you ready to be a part of a globally trusted brand where cutting-edge technology meets exceptional talent? BenQ is an award-winning display solutions provider for lifestyle and business, including gaming monitors, projectors, and interactive displays like BenQ Board for education. Our core values focus on "Bringing Enjoyment 'N' Quality to Life." We are seeking a detail-oriented and customer-focused Administrative Specialist to join our Product Manager team. This role requires providing administrative, operational, and logistical support for various product and channel program-related initiatives, as well as supporting sales and product teams. Duties & Responsibilities: Maintaining and updating product information, specifications, and pricing across various platforms and systems Ensuring the accuracy and consistency of product data, resolving discrepancies, and managing product-related documentation Work closely with product managers, sales, and logistics to drive sales and marketing enablement tasks Collaboration and cross-functional communication in the company to plan and implement multiple product improvement initiatives, while also ensuring seamless workflow and alignment with company objectives Strong ability to manage multiple tasks, handle multiple priorities effectively, maintain organized product data, and ensure smooth operations Conduct regular weekly, monthly, and quarterly reports such as POS, aging, production, and channel inventory status, and team member performance tracking, and report progress to the leadership group Providing customer service related to product setups and other inquiries Performs other duties as assigned Required Experience, Knowledge, Skills, and Abilities: 3+ years of work experience in a business or sales administrative role Oracle experience is a plus Proficient business software skills (Microsoft Suite and Outlook) Excellent time management, analytical, and organizational skills; strong attention to detail Relationship builders with excellent interpersonal, effective oral and written communication, problem-solving, and presentation skills are a must Strong team player who collaborated well with others to solve problems, flexible and adaptable Education: Bachelor s degree required Compensation: Based on experience, we offer a very competitive base salary plus bonus Position Type: Full Time Office-Based

Cisco-Eagle is seeking a highly organized, detail-oriented Executive Assistant & Office Coordinator to support our leadership team and help manage day-to-day operations at our corporate headquarters. This role combines executive support, coordination, and administrative organization-perfect for someone who enjoys variety, takes initiative, and thrives in a fast-paced, team-oriented, employee-owned environment. Key Responsibilities Manage calendars and schedule meetings for leadership. Coordinate airfare, hotels, and rental cars for employees that travel. Take notes during meetings and calls; track and follow up on action items. Prepare and format documents, reports, and presentations with exceptional accuracy and attention to detail. Set up conference rooms and handle catering or logistics for meetings and events. Maintain well-organized electronic files, shared folders, and company records. Assist with internal communications, meeting summaries, and company events. Support leadership with special projects and recurring tasks that require precision and reliability. Willingness to help. Qualifications Strong organization, communication, and time-management skills. Proficient in Microsoft Office (Outlook, Excel, Word, PowerPoint) and Teams. Exceptional attention to detail - accurate, thorough, and dependable. Professional demeanor, confidentiality, and ability to handle multiple priorities. Self-starter who anticipates needs and follows through without prompting. 1-2 years of administrative or coordination experience a plus. Compensation & Benefits Employee ownership through our ESOP program. Comprehensive benefits package including health, dental, vision, life, 401(k), and PTO. Opportunity to grow within a stable, employee-owned company with over 50 years of success.

At Two Six Technologies, we build, deploy, and implement innovative products that solve the world's most complex challenges today. Through unrivaled collaboration and unwavering trust, we push the boundaries of what's possible to empower our team and support our customers in building a safer global future. Overview of Opportunity Two Six Technologies is seeking a SkillBridge Intern to serve as a Junior Operational Systems Administrator, supporting the design, implementation, and maintenance of complex systems that enable cutting-edge cybersecurity research and development. This internship provides a unique opportunity for transitioning U.S. military service members to gain hands-on experience in a fast-paced technical environment while applying the skills and discipline developed during active-duty service. As a member of our Electronic Systems Tech & Operations Division, you will work alongside engineers and researchers who manage custom systems, secure networks, and systems-under-test used to develop novel solutions for critical mission challenges. This role is ideal for candidates eager to expand their technical expertise across hardware, software, system integration, and cybersecurity operations. About the DoD SkillBridge Program: Under the Department of Defense SkillBridge Program, Two Six Technologies hosts active duty US military members for skilled employment training for up to the final 6 months of their active duty obligated service. Any rank, whether enlisted or officer, may apply for SkillBridge. Participants in SkillBridge are not eligible for compensation from Two Six Technologies, as they continue to receive military compensation and benefits as active-duty service members. Prior to the start of the internship, your unit Commander must authorize your participation. Eligibility Requirements: To participate in SkillBridge at Two Six Technologies, candidates must: Have served at least 180 days on active duty. Be within 180 days of separation or retirement. Be eligible for an honorable discharge. Have taken any required service TAPS/TGPS. Have attended or participated in an ethics brief within the last 12 months. Receive approval from their Unit Commander to participate in the DoD SkillBridge program. Continue to receive military pay and benefits; Two Six Technologies does not provide additional compensation during the internship. Why SkillBridge at Two Six Technologies: At Two Six Technologies, we are proud to support transitioning service members by providing meaningful opportunities to apply their technical and operational experience in national security-focused missions. You'll be embedded in a collaborative, high-impact team working on advanced research programs - gaining valuable civilian industry experience while preparing for your next career step. What You Will Do: Collaborate with leads to ensure complex systems are ready-for-use and high-priority requests are met. Support tight-looped development and integration production cycles. Assist with process and testing automation. Continually learn, particularly with respect to cybersecurity principles. Collaborate and communicate across teams and projects. Communicate with customers regarding general IT problems. What You Will Need (Basic Qualifications): Active Top Secret security clearance. 1+ years of experience configuring, designing, administrating, and maintaining Linux servers or workstations. Knowledge of the Linux command line. Familiarity with scripting languages such as Python and Bash. Familiarity with infrastructure automation tools such as Ansible and Docker. Ability to work daily onsite at Arlington, VA HQ. Nice to Haves (Preferred): Experience with classified lab networks and requirements (SCIF or SAPF). Expertise in mid-level network devices such as managed switches and routers. Experience with LDAP/Kerberos authentication protocols. Experience with virtualization and containerization. #LI-ZS1 #LI-ONSITE The projected pay range listed for this position is a general guideline and not a guarantee of rate. Pay Range$20-$40 USD Looking for other great opportunities? Check out Two Six Technologies Opportunities for all our Company's current openings! Ready to make the first move towards growing your career? If so, check out the Two Six Technologies Candidate Journey! This will give you step-by-step directions on applying, what to expect during the application process, information about our rich benefits and perks along with our most frequently asked questions. If you are undecided and would like to learn more about us and how we are contributing to essential missions, check out our Two Six Technologies News page! We share information about the tech world around us and how we are making an impact! Still have questions, no worries! You can reach us at Contact Two Six Technologies. We are happy to connect and cover the information needed to assist you in reaching your next career milestone. Two Six Technologies is an Equal Opportunity Employer and does not discriminate in employment opportunities or practices based on race (including traits historically associated with race, such as hair texture, hair type and protective hair styles (e.g., braids, twists, locs and twists)), color, religion, national origin, sex (including pregnancy, childbirth or related medical conditions and lactation), sexual orientation, gender identity or expression, age (40 and over), marital status, disability, genetic information, and protected veteran status or any other characteristic protected by applicable federal, state, or local law. If you are an individual with a disability and would like to request reasonable workplace accommodation for any part of our employment process, please send an email to accommodations@twosixtech.com. Information provided will be kept confidential and used only to the extent required to provide needed reasonable accommodations. Additionally, please be advised that this business uses E-Verify in its hiring practices. By submitting the following application, I hereby certify that to the best of my knowledge, the information provided is true and accurate.

USmax Corporation is seeking a Junior Administrative Support Specialist to provide day-to-day administrative support for our DoD customer's training support services contract in Santa Barbara County, CA. This position focuses on task management, electronic file maintenance, administrative document preparation, and support for personnel recognition programs. The ideal candidate will possess strong organizational skills, attention to detail, and proficiency with administrative systems and tools. Duties and Responsibilities: Manage the Task Management Tool (TMT) for daily operations Distribute standard tasks within 24 hours of receipt Distribute HOT taskers within 2 hours of receipt Track task status and ensure timely completion Prepare requests for extensions when needed Generate reports on task completion metrics Maintain electronic file structure supporting all administrative functions Ensure files and folders are organized with clear labeling Process and maintain unit promotion rosters Support personnel recognition program documentation Prepare initial drafts of administrative documents Organize files on SharePoint and Microsoft Teams Compile data for weekly activity reports Provide administrative support for meetings and events Assist with preparation of recurring reports and deliverables Support document preparation for MOAs and agreements Maintain administrative calendars and schedules Perform general office administrative functions as assigned Required Qualifications: High school diploma or GED 1+ years of administrative experience in a professional environment Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) Experience with document management and filing systems Strong attention to detail and organizational skills Ability to prioritize competing tasks and meet deadlines Basic knowledge of administrative processes Professional communication skills U.S. Citizenship Ability to obtain a favorably adjudicated National Agency Check (NAC) Preferred Experience: Associate's degree in Business Administration or related field Experience in a military or government environment Familiarity with Microsoft SharePoint and Teams Experience with task tracking systems Knowledge of DoD administrative procedures Active Secret security clearance Experience at DoD installations in California Experience supporting personnel recognition programs Required Education: Associate's degree in Business Administration or related field Physical Requirements: Ability to remain in a stationary position for extended periods Regularly operate a computer and other office equipment Occasionally transport files and materials up to 15 pounds Work is performed in an office setting with normal ranges of temperature and humidity Security Clearance Requirements: Successful completion of background check U.S. Citizen Work Location / Schedule: Onsite 5 days a week, Santa Barbara County, CA Travel Requirements: None USmax Corporation is an award-winning SBA Certified Woman-Owned Small Business and leading provider of innovative professional, technical and enterprise IT services. Our client areas span, national security, public safety and healthcare markets. Our Commitment to quality and continuous process improvement is demonstrated by our ISO 9001:2015, ISO 20000-1:2018, and ISO 27001:2013 registrations. We offer complete program life cycle support through a full range of planning, design, implementation, management, and support services. Our services based on trust, quality, efficiency, and innovation drive the mission of our various federal and commercial customers. USmax is certified by the Commonwealth of Virginia Department of Veterans Services as a Virginia Values Veterans (V3) Facility and certified as a V3 Certified Employer. USmax is an avid supporter of the men and women who have served our country. This certification recognizes this achievement and furthers our commitment to veterans and their families. USmax is an Equal Opportunity Employer. Please see our website to learn more about our employment policies or to request accommodation to enable you to apply for employment. For more information about USmax or to apply for a position, visit **************

Requirements Requires a minimum of three years of experience to include one or more of the following areas of expertise: executive assistant, event planning, benefactors and/or customers/clients relations. Extensive computer software experience including, but not limited to Microsoft Word, Excel and Powerpoint. Experience in the use of information technology and management of database systems. Knowledge of Raiser's Edge software and knowledge in general accounting principles and business communication a plus. Well-developed administrative skills with a pro-active approach to organizing a high volume of tasks, maintaining appropriate, informed decisions regarding priorities and available time. Pleasant and courteous communication manner required with the ability to manage conflicting priorities. High degree of professionalism in dealing with diverse groups of people, including board members, senior executives, staff, community leaders, donors, and funded partners. Able to react with appropriate levels of urgency to situations and events that require quick response or turnaround. Able to maintain a high level of integrity and discretion in handling confidential information. Salary Description Pay Range $55,000 - $65,000

Job Description Headquartered in the United States, TP-Link Systems Inc. is a global provider of reliable networking devices and smart home products, consistently ranked as the world's top provider of Wi-Fi devices. The company is committed to delivering innovative products that enhance people's lives through faster, more reliable connectivity. With a commitment to excellence, TP-Link serves customers in over 170 countries and continues to grow its global footprint. We believe technology changes the world for the better! At TP-Link Systems Inc, we are committed to crafting dependable, high-performance products to connect users worldwide with the wonders of technology. Embracing professionalism, innovation, excellence, and simplicity, we aim to assist our clients in achieving remarkable global performance and enable consumers to enjoy a seamless, effortless lifestyle. TP-Link Systems is seeking a reliable and detail-oriented Warehouse Administrative Support Specialist to support daily operations across our two warehouse locations in Chino, CA. This role plays a key part in ensuring smooth coordination of warehouse administrative activities, logistics support, and general office needs. Requirements Key Responsibilities: Provide administrative and facilities support for warehouse operations and office areas. Coordinate snack deliveries and manage lunch schedules across warehouse locations. Schedule and organize team meetings and events. Assist with shipping and receiving activities, including tracking, sorting, and distributing incoming and outgoing packages. Transport assets, supplies, and equipment between warehouse sites as needed. Maintain organized inventory of office and warehouse supplies, ensuring areas are well-stocked and orderly. Support general warehouse logistics, including event setup, workstation moves, and basic equipment adjustments. Partner with warehouse and operations staff to ensure timely completion of tasks and smooth daily workflows. Open, track, and close work orders for HVAC, plumbing, janitorial, pest control, and other vendor services. Qualifications: Background in logistics, facilities support, or handyman work preferred. Ability to handle vendors and buying of office/warehouse supplies and to negotiate pricing. Proficient in Microsoft Office 365. Ability to help put together presentations. Ability to lift and move up to 50 lbs safely. Strong organizational skills and attention to detail. Reliable, punctual, and able to work both independently and as part of a team. Valid driver's license and ability to travel between locations, as needed. High School diploma or some college preferred Work Environment: On-site role, supporting multiple facilities. Requires moderate physical activity, including lifting, bending, and carrying items. Benefits Salary range: $26-30/hr (depending on experience) Free snacks and drinks, and provided lunch on Fridays Fully paid medical, dental, and vision insurance (partial coverage for dependents) Contributions to 401k funds Bi-annual reviews, and annual pay increases Health and wellness benefits, including free gym membership Quarterly team-building events At TP-Link Systems Inc., we are continually searching for ambitious individuals who are passionate about their work. We believe that diversity fuels innovation, collaboration, and drives our entrepreneurial spirit. As a global company, we highly value diverse perspectives and are committed to cultivating an environment where all voices are heard, respected, and valued. We are dedicated to providing equal employment opportunities to all employees and applicants, and we prohibit discrimination and harassment of any kind based on race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. Beyond compliance, we strive to create a supportive and growth-oriented workplace for everyone. If you share our passion and connection to this mission, we welcome you to apply and join us in building a vibrant and inclusive team at TP-Link Systems Inc. Please, no third-party agency inquiries, and we are unable to offer visa sponsorships at this time.

RMGS, Inc. is currently recruiting an Administrative Support Specialist (Remote and/or Coronado, California). This position is contingent upon contract award. Roles and Responsibilities Provide administrative and clerical office support Create and maintain administrative records and documents Collect information using various sources Analyze data and make recommendations for improvement Collaborate with stakeholders Schedule meetings, appointments, and events Prepare and distribute a wide range of documents Support other departments and special projects Assist with badging and access control Required Qualifications and Experience Three years of experience performing administrative and clerical office work Three years of experience working in a fast-paced environment that requires excellent work ethic and strong verbal communication skills Ability to work independently and collaboratively Three years of experience using Microsoft 365 applications, including Copilot Company Overview RMGS, Inc. is a growing small business headquartered in Virginia Beach, Virginia. We provide security-related training and advisory services to the U.S. Government, allied nations, and private industry. We are an equal opportunity employer. RMGS, Inc. does not discriminate on the basis of race, color, religion, gender, sexual orientation, national origin, political affiliation, parental status, age, veteran status, medical condition or disability, genetic information, or any other protected status under federal, state, or local law. Company Benefits RMGS, Inc. offers the following benefits as applicable: Medical, dental, and vision insurance and/or TRICARE supplemental insurance Short- and long-term disability insurance Accidental death and dismemberment insurance Group and supplemental group life insurance Supplemental insurance 401(k) Workers' compensation Direct deposit

VTG is looking for a Administrative Support Specialist in Chantilly VA. What will you do? The Administrative Support Specialist plays a key role in ensuring smooth and efficient office operations by providing high-level administrative and clerical support. This role involves handling a variety of administrative tasks including answering phones, greeting visitors, scheduling appointments, managing calendars, drafting correspondence, and maintaining both electronic and physical filing systems. The ideal candidate is organized, detail-oriented, and proficient in Microsoft Office, especially Excel. Key Responsibilities: * Answer and direct incoming phone calls in a professional and courteous manner. * Greet and assist visitors, ensuring a welcoming and efficient front office environment. * Schedule appointments and manage calendars for staff and leadership, including coordination of internal and external meetings. * Prepare, write, and edit memos, letters, and other business communications. * Schedule and coordinate meetings, including room reservations, agendas, and materials. * Create, organize, and maintain filing systems (both electronic and hard copy). * Monitor and manage office supply inventory, placing orders as needed to ensure stock levels are maintained. * Provide general administrative support to office staff and leadership. * Maintain confidentiality and handle sensitive information with discretion. * Use Microsoft Excel to track data, create spreadsheets, and support reporting needs. Do you have what it takes? Required Qualifications: * TS/SCI with Poly required. * High school diploma or equivalent (Associate's or Bachelor's degree preferred). * Experience in an administrative front-office support role. * Strong proficiency in Microsoft Office Suite, especially Excel, Outlook, Word, and PowerPoint. * Excellent written and verbal communication skills. * Strong organizational skills and attention to detail. * Ability to manage multiple tasks and priorities in a fast-paced environment. * Professional demeanor and strong interpersonal skills. * Experience managing calendars and coordinating schedules.