Office Administrator jobs at Goodyear - 1382 jobs

Swagelok Alabama | Central & South Florida | West Tennessee is the local authorized sales and service center for Swagelok Company, one of the most recognized brands in the industrial world. We help fluid move through some of the most critical systems on the planet, backed by 75 years of manufacturing excellence and an unwavering commitment to quality, innovation, and integrity. The Administrative Services Project Coordinator brings the employee experience to life by managing recruitment, onboarding, internal communications, and key HR and administrative projects. This role supports the full employee lifecycle; from attracting and onboarding new talent to driving engagement, culture, and communication, ensuring every experience reflects our company's mission, values, and standards of excellence. As part of a cross-trained Administrative Services team, this role partners closely with the Administrative Services Coordinator to ensure seamless execution of culture and engagement initiatives. The Administrative Services Project Coordinator focuses on planning, communication, and alignment, while the Administrative Services Coordinator focuses on execution, logistics, and delivery, together ensuring the organization's values are lived consistently across all touchpoints and that financial and administrative operations remain accurate, efficient, and well-coordinated. COMPETENCIES Employee Experience: Creates a positive end-to-end experience throughout the employee lifecycle with a strong customer-service mindset. Project Coordination: Manages multiple priorities and initiatives simultaneously with precision and follow-through. Communication: Demonstrates exceptional written and verbal communication; effectively engages all levels of the organization. Team Collaboration: Builds trusted relationships and contributes to a positive, high-performing environment. Innovation & Initiative: Proactively identifies opportunities to enhance processes, engagement, and efficiency. Empathy & Judgment: Handles sensitive information with professionalism, discretion, and understanding. Results Orientation: Maintains focus on achieving quality outcomes in a timely and organized manner. KEY RESPONSIBILITIES Primary: Recruitment, onboarding, internal communication, and employee engagement exe. Talent Acquisition & Onboarding Coordinate the full recruitment process, including posting, screening, scheduling, and candidate communication. Maintain candidate pipelines and relationships for future hiring needs. Lead onboarding programs (Connect-Convey-Control) and ensure all new hires have a structured and engaging introduction to the organization. Partner with managers and ambassadors to deliver meaningful 30-, 60-, and 90-day touchpoints. Projects & Communications Coordinate and track internal projects related to HR, culture, and process improvement. Draft and distribute internal communications, newsletters, and event updates. Support rollout of new policies, systems, and training programs. Maintain organized project documentation and ensure timely execution. Employee Engagement & Experience Partner with the Administrative Services Coordinator to ensure alignment and consistency in engagement programs, recognition, and cultural initiatives. Develop and maintain an annual engagement and communication plan that reinforces company values and connects employees to our mission. Coordinate employee feedback mechanisms (pulse surveys, stay interviews, focus groups) and share insights with leadership to drive continuous improvement. Support leadership communication and storytelling to highlight wins, celebrate success, and reinforce cultural priorities. Collaborate on onboarding, retention, and development programs that sustain a positive, high-performance culture. Secondary Focus: Accounting operations, and office administration (ordering, travel, facilities coordination). Accounts Payable Process corporate and vendor invoices; verify accuracy and ensure timely payments. Reconcile vendor statements and resolve discrepancies. Prepare and process business license renewals, sales tax filings, and corporate tax payments. Maintain accurate charge card reconciliations and vendor records. Complete supplier setup forms and questionnaires. Support 1099 preparation and tax documentation as needed. Accounts Receivable Generate and distribute customer invoices and credit memos. Apply customer payments (Lockbox, ACH, credit card, etc.) and maintain AR records. Follow up on overdue accounts, coordinate collections, and resolve discrepancies. Support customer credit application reviews, account setup, and documentation requests (W-9, COI, etc.). Compliance & Reporting Ensure adherence to internal controls, accounting policies, and regulatory requirements. Maintain organized, accurate financial documentation. Assist with audits, reconciliations, and process improvement initiatives. WORK ENVIRONMENT Office Environment Ability to lift 10 pounds occasionally Regular standing, walking, and sitting % Of Time Spent Traveling: EDUCATION AND EXPERIENCE Bachelor's degree in Business, Human Resources, Communications, or related field. 2-4 years of experience in HR, recruiting, or employee engagement preferred. Proficiency with Microsoft Office Suite and HRIS systems. Strong organizational skills with the ability to manage multiple priorities. Communication abilities with multiple levels within the organization. Knowledge of HR and accounting concepts, employment laws, and compliance best practices.

Primary Location: Cornelius, NC Secondary Location: Charlotte, NC (as needed) We are seeking a Mobile Office Associate to support our operations primarily at a call center in Cornelius, NC, with additional on-site support at client locations in Charlotte, NC, including law firms and financial institutions. This role is ideal for someone who enjoys variety in their workday, has a friendly and professional demeanor, and is comfortable traveling between locations when needed. The majority of time will be spent handling inbound calls for a small warranty center. When call volume allows or coverage is needed, the Mobile Office Associate will assist with administrative and print-related support at client offices. Schedule: Monday through Friday Shift Hours May Vary Between: 7:30 AM - 4:30 PM 8:30 AM - 5:30 PM 10:00 AM - 7:00 PM Pay Rate: $20.75 per hour Benefits: Full benefits eligibility after 60 days of employment Key Responsibilities Call Center Support (Primary Function): Handle inbound customer calls for a warranty service center in a professional, courteous, and efficient manner. Provide accurate information, answer questions, and route inquiries appropriately. Document calls and customer information clearly and accurately in internal systems. Maintain a positive customer experience while managing call volume and service expectations. On-Site Office & Print Support (Secondary Function): Provide administrative and operational support at law firms and financial institutions in the Charlotte area as needed. Assist with printing, scanning, copying, and document production tasks. Support general office services such as mail handling, file organization, and front-office assistance. Follow client-specific procedures, confidentiality standards, and service-level expectations. Mobile & Operational Support: Travel between Cornelius and Charlotte locations as needed; flexibility and reliability are key. Adapt quickly to different office environments, systems, and workflows. Represent the company professionally at all client sites. Qualifications & Experience Previous call center experience, particularly handling inbound calls, strongly preferred. Experience with printing, reprographics, or office services is a plus. Strong communication and interpersonal skills with a friendly, service-oriented approach. Comfortable driving between locations; reliable transportation required. Ability to multitask, stay organized, and remain calm in a fast-paced environment. High attention to detail and commitment to confidentiality and professionalism. Basic computer proficiency; ability to learn new systems quickly. Ideal Candidate Traits Personable, professional, and customer-focused. Flexible and adaptable; enjoys variety in daily responsibilities. Dependable, punctual, and self-motivated. Comfortable interacting with a wide range of clients and customers. Team player who can also work independently. Why Join Us Consistent weekday schedule with varied shift options. Competitive hourly pay and full benefits after 60 days. Exposure to multiple professional environments including call centers, law firms, and financial institutions. A role that values professionalism, adaptability, and personality. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

The primary function of this role is to assist the HVAC department with financial billings and day-to-day flow of paperwork, answering phones and dispatching of service calls as necessary. The Company goal is to continuously grow the revenues of the HVAC department while maintaining profits, satisfying customers' requirements, and staying compliant with required guidelines. Additional duties include general clerical and project-based work as well as administrative support for the Service Manager in the HVAC Department. This job requires attention to detail with a focus on data entry, accuracy, and communication. ESSENTIAL DUTIES AND RESPONSIBILITIES Include the following. Other duties may be assigned. Prepare, organize and store information in paper and digital form Prepare various contract documents and complete project closeout documentation. Dispatch Service Technicians. Maintain all records in Falcon, including open tickets, creating new sites, and printing off monthly work orders. Assist project managers with job completion including documentation, submitting bids, scheduling inspections, requesting permits, etc. Produce various billing reports, summarizing and analyzing them as necessary, such as the S and N tracker, job cost reports as well as the OPS report. Prepare and send weekly payroll report information. Gathers required records to compile all information needed for project billing. Prepare credit memorandums and change order re-budget sheets to indicate returned or incorrectly billed products or services. Ensures that all project billing and accounting deadlines are met and communicates exceptions as necessary. Follow up on open receivables for projects. Enter & maintain information in FMS to assist with project scheduling. Enter Blue Tickets and follow up on all Blue Ticket tools and materials. Create and process purchase orders. Submit vendor invoices to A/P for payment. Maintain refrigeration usage logs. Compile, maintain and organize Citizens Bank information including assets & filter lists as well as completion tracking. Prepare GPS tracking reports. Answer incoming phone calls as necessary. Work with staff from other departments as needed to resolve issues. Additional job duties/responsibilities as assigned by management. SUPERVISORY RESPONSIBILITIES This position has no supervisory responsibilities. QUALIFICATIONS To perform this job successfully, the individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. High School Diploma or GED is required. 3+ years' experience in an administrative/billing role is required. Previous experience in the construction industry is a plus. Strong customer service skills and the ability and willingness to learn new systems and processes are required. Experience with Microsoft Office (i.e., Word, Excel, PowerPoint) applications is required. The ability to think strategically, make sound decisions, and produce accurate and timely results is required. Building positive working relationships with multiple levels of employees and management is required. Demonstrating integrity and professionalism is required. Demonstrating commitment to company values is required. Excellent organizational skills are required. Ability to follow-up on tasks and assignments in a timely manner is required. Excellent written and verbal communications skills are required. Ability to prioritize in a fast-paced multi-task environment is required. Ability to perform basic business mathematical functions is required. Ability to work with minimal supervision is required. Ability to work effectively in a team environment is required. Complying with all operating policies, procedures, executed Plans, and Programs is required. LANGUAGE SKILLS Must have the demonstrated ability to effectively communicate, cooperate, and collaborate with multiple levels of employees, government agencies, customers, vendors and suppliers. PHYSICAL REQUIREMENTS The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is constantly required to talk, hear, and feel. The employee is frequently required to sit, stand, walk, use hands to grasp, and use fingers to maneuver objects. The employee may be infrequently required to lift, pull/push, stoop, kneel, crouch, and reach. Specific vision abilities required by the job include close visual acuity, distance vision, peripheral vision, and depth perception. The physical strength rating of this position is classified as sedentary work which includes exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently to lift, carry, push, pull or otherwise move objects. Operation of a computer keyboard, headphones, telephone, and hand calculator are required. Understanding of addition and subtraction, simple math, simple drawings, technical reports, and technical instructions is required. In addition, the employee must be able to write or present simple memos, summaries, business letters, and technical reports.

We are seeking a reliable and detail-oriented Office Coordinator to support daily administrative tasks, like confirming & processing orders, communicating notices and changes both internally & externally, and being a face or voice a client can rely on. This role is essential to keeping our Fort Wayne office running smoothly, and serves as a key point of contact for internal staff, visitors, and vendors. About: We are a leading provider in stored power solutions utilized by energy leaders in offshore, telecom, energy-services, utilities, oil & gas, data centers, motive power, material handling, distribution and manufacturing industries. Think of us as your team of problem solvers: listening first, then going beyond the expected to deliver the best solution for you. Why? Because we are about more than reliable power. We are about taking care of you no matter what and constantly earning your trust. Our Motive Power team provides and services batteries used to power forklifts, lift trucks and more! For 100+ years, we've helped keep businesses moving. Key Responsibilities: Understand the flow of the Branch processes from quoting to delivery Maintain Dealer Rep reports accurately Process work tickets and vendor requests Serve as the first point of contact for visitors, phone calls, and general inquiries Schedule meetings, manage calendars, and assist with travel arrangements as needed Maintain organized records, files, and documentation Communicate, Communicate, COMMUNICATE Qualifications: 3+ years of experience in an office coordinator, customer assistant, or similar role Strong organizational skills with attention to detail Excellent verbal and written communication skills Ability to prioritize tasks, multitask, and work independently Professional demeanor and customer-service mindset What We Offer: Competitive compensation based on experience Stable, professional work environment Opportunities to grow within the organization Comprehensive benefits package (health, PTO, holidays, etc., if applicable)

We are looking for an entry level candidate for this role with a large company based in the Doral area in Miami. Ideally looking for someone bilingual in English and Spanish. The ideal candidate will have excellent and professional communication skills and presentation. This is an entry level role and the position will prove to be a stepping stone for the right candidate. An immediate need, please apply if you are immediately available to interview and start.

Job Type: Full-time (Mon-Fri, 8am-5pm) Salary: $27-$28/HR Are you looking to join one of the world's leading professional services firms? We are seeking a skilled and proactive Administrative Assistant to provide comprehensive support to our Office Managing Partner (OMP). This role requires a high level of attention to detail, strong organizational skills, and the ability to handle multiple tasks simultaneously. Responsibilities Serve as primary on-site admin for the Office Managing Partner, managing calendar, inbox, travel, and expense reporting Coordinate meetings, conference calls, and internal events Prepare reports, format documents, and assist with LinkedIn/profile updates Distribute monthly office newsletters and marketing communications Track time and support CPA/CPE tasks and other OMP initiatives Liaise with clients, schedule restaurant reservations, and arrange gifts as needed Provide light tech troubleshooting and document e-signature support Assist in planning, coordinating, and executing internal and off-site events Attend vendor calls and handle catering, vendor escorts, and Certificates of Insurance Book venues, assist with restaurant reservations, send calendar invites, and register guests Qualifications Previous experience in an administrative or executive support role Proficient in Microsoft Office (Outlook, Word, Excel) Friendly, polished, and professional with strong communication skills Strong attention to detail, ability to multitask, and commitment to confidentiality Positive attitude and team-first mindset All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran

Job Title: Administrative Assistant Shift: 7:30 am - 5pm EPIC experience required Front desk and customer service experience required Administrative skills, including data entry, filing, scheduling, and record management Ability to handle multi-line phone systems; previous call center experience preferred Strong organizational skills with attention to detail Ability to multitask in a fast-paced environment

Samuel Lawrence Foundation is seeking an articulate and motivated individual who will partner with a small team to make a meaningful impact. Bring your skills to bear on real world problems - this role demands creative thinking, flexibility, and a passion for making a tangible difference. Part-time (afternoons), in person, in a residential office. Our atmosphere is casual, friendly, and interesting. Job Responsibilities: Assist with the day to day office operations Work on environmental issues, explore scientific research, attend meetings, educate elected officials Schedule appointments and conference calls Identify, contact, develop and maintain relationships with community groups, and community members Write letters, research topics, reply to emails Organize and manage donations Maintain an organized Google Drive Assist in the implementation of a CRM Take meeting notes Feed the chickens Required Qualifications: Strong written and verbal communication skills Task-oriented with the ability to manage multiple projects independently Organized Good Technological skills Ability to adapt to changes and challenges Reliable Happy to wear many different hats Experience with AI - Chat, Claude etc.. Desired Qualifications: Science background is helpful Bachelor's degree or advanced degree Pay: $28/hour Along with your resume please share with us your typing WPM, GPA, plus anything else you would like to share.

Support the inventory department in tracing inventory for the Warehouse and supporting the Distribution Center Manager with inventory needs and tasks. Duties/Responsibilities: · Greets and directs clients and visitors. · Makes appointments and referrals. · Answers phone calls and emails. · Performs data entry and filing tasks for accounts payable, purchase orders, equipment inventory, and confidential employee or departmental files. · Receives, records, and distributes packages and mail. · Compiles budget data and maintains financial records as requested. · Copies, collates, and otherwise prepares reports for mailings, meetings, and other correspondence. · Performs other related duties as assigned Required Skills/Abilities: · Ability to greet visitors, clients, and colleagues in a friendly and courteous manner. · Ability to type at least 50 wpm. · Ability to proofread. · Proficient in Microsoft Office Suite or similar software. · Basic understanding of office equipment. · Basic understanding of clerical procedures and systems such as recordkeeping and filing. · Ability to work independently and identify and solve problems. · Ability to organize and prioritize work. Preferred Skills · Forklift certified · Excellent people skills · Computer skills

Hybrid (3 days in-office / 2 days remote) Salary Range: $42,000-$50,000 annually Full-Time | Non-Exempt About the Role The PF Independent Franchisee Council (PFIFC) is seeking a highly organized, detail-oriented Membership & Administrative Assistant to support the Executive Director and senior staff while leading key membership recruitment, retention, and engagement efforts. This role is ideal for someone who enjoys balancing administrative responsibilities with relationship-building, project coordination, and member-focused communications. You'll interact with board members, council committees, members, and external partners, playing a vital role in the organization's day-to-day operations and long-term success. Key Responsibilities Administrative & Executive Support Provide direct administrative support to the Executive Director and senior staff Coordinate schedules, meetings, and conference calls Prepare, post, and distribute materials for Board of Directors and committee meetings Record and distribute meeting minutes and collect required approvals and signatures Assist with presentation development and confidential correspondence Coordinate travel arrangements and process expense reports Support off-site meetings and events, including venue coordination and logistics Office Management Serve as primary point of contact for phone calls, mail, and office communications Maintain electronic and physical filing systems Draft letters, reports, and presentations Manage office supplies, equipment, and vendor/building relationships Membership Recruitment & Retention Lead all membership recruitment, retention, and engagement initiatives Develop and execute annual membership recruitment and retention plans Track dues, membership data, and engagement metrics Communicate proactively with current and prospective members Draft communications highlighting membership benefits and council accomplishments Utilize surveys and feedback tools to assess member satisfaction Monitor membership trends and prepare reports for leadership Serve as liaison to the PFIFC Membership Committee Qualifications Education & Experience Associate degree preferred Minimum of two years of related administrative or membership-focused experience Non-profit or trade association experience preferred Core Competencies Excellent written and verbal communication skills Strong organizational and time management abilities High attention to detail and discretion with confidential information Project management and problem-solving skills Customer service mindset and collaborative approach Ability to manage multiple priorities independently Technical Skills Microsoft Office 365 (Outlook, Word, Excel, PowerPoint, Teams) OneDrive / SharePoint Canva or other design tools Survey tools (e.g., SurveyMonkey) Video conferencing platforms Project management software Work Environment & Schedule Small professional office environment with a strong emphasis on confidentiality Monday-Friday, 8:30 a.m.-5:00 p.m. Hybrid schedule: three days in-office, two days remote Occasional travel (up to 5%) Ability to occasionally lift up to 25 pounds Benefits Competitive Salary Medical, Dental and Vision Long- and Short-Term Disability Life Insurance 401(k) with Employer Match Paid Time Off Planet Fitness Black Card Membership About PFIFC The PF Independent Franchisee Council (PFIFC) is a non-profit trade association founded in 2014 by Planet Fitness franchisees. We are dedicated to preserving and enhancing the business interests of all Planet Fitness franchisees and to collaborating with the franchisor to improve brand equity for all stakeholders. Our membership is comprised of independent Planet Fitness franchise owners throughout the United States. We deliver value to our members by creating a community of franchisees to share best practices related to owning and operating Planet Fitness clubs. Our members share their learnings through our various communication channels, by engaging in strategic discussions on committees, and by networking at our annual events. Equal Opportunity Employer PF Independent Franchisee Association dba PF Independent Franchisee Council is an equal opportunity employer and values diversity. We do not discriminate based on race, color, religion, age, sex, national origin, disability, genetics, veteran status, sexual orientation, gender identity or expression, or any other protected status.

The Customer Service & Administrative Assistant will be responsible for processing customer orders, providing support to clients and internal departments, and assisting with general office tasks. The ideal candidate is organized, efficient, and enjoys working in a fast-paced environment. Key Responsibilities Receive and process customer orders accurately and efficiently. Communicate with customers via phone, email, and in person to provide order updates, answer questions, and resolve issues. Coordinate with production and shipping departments to ensure timely order fulfillment. Maintain accurate records of customer interactions, orders, and shipping details. Prepare invoices, shipping documents, and other administrative paperwork. Assist with data entry, filing, and other office duties as needed. Support sales and logistics teams with administrative tasks. Help maintain an organized and professional office environment. Qualifications High school diploma or equivalent required; associate degree preferred. 1-2 years of customer service or administrative experience (preferably in produce, food distribution, or manufacturing). Strong data entry and computer skills (Microsoft Office, QuickBooks, or ERP systems preferred). Excellent verbal and written communication skills. Strong attention to detail and ability to multitask in a busy environment. Team-oriented, dependable, and professional demeanor. Spanish language skills are helpful but not required.

We are seeking a reliable and detail-oriented Administrative Assistant for a fully onsite contract role in Conyers, GA. This position will support day-to-day office operations and requires at least 1+ year of administrative experience in a professional office environment. The ideal candidate is organized, dependable, and comfortable managing multiple tasks while providing strong administrative support. This will be for around 4-5 months. Key Responsibilities: Provide general administrative support including filing, data entry, and document management Answer and route phone calls, emails, and general inquiries Schedule meetings, maintain calendars, and coordinate appointments Assist with preparation of reports, correspondence, and internal documents Maintain office organization and support daily operational needs Perform other administrative duties as assigned Qualifications: Minimum of 1+ year of administrative or office support experience Strong organizational and time management skills Proficiency in Microsoft Office (Word, Excel, Outlook) Excellent verbal and written communication skills Ability to work fully onsite in Conyers, GA Dependable, professional, and detail-oriented Additional details about this Role: Hourly pay of $17-$18/hr Stable, fully onsite schedule

As a leader in material handling, with 34 locations across 10 states, we sell, rent, and service high-quality and affordable material handling equipment for varying applications and budgets. We give back to the communities we do business in through the His First Foundation, which contributes 10% of our annual income to come alongside our employees' passions. Amazing Culture, Thriving Company, Terrific Opportunity. For more information on who we are and what we do, please visit our website at ******************** Job Summary: The Fleet Administrator provides administrative, dispatch, analysis support to the Manager of Fleet Services with emphasis in the performance of support services related to the Guardian Fleet software program. Job Responsibilities: Support the Manager of Fleet Services with opening work orders, filing, PM reporting, dispatching, invoicing and upload to customer portals; to include contacting and communicating with servicing dealers and customers as needed. Provide support for the Guardian Fleet software application: Be proficient in all aspects in the use of the Guardian Fleet software application. Collect and organize data from various sources for input into the Fleet program for initial customer setup. Confirm accuracy of data in Fleet program at initial setup and maintain on an ongoing basis. Investigate for missing data and identify ways to improve data gathering processes. Organize and communicate data to internal and/or external customers. Assist and provide guidance to Fleet program users both internal and external to the MH enterprise in the operation of the Fleet program. Further the MH Fleet culture at all opportunities within the company by: Working well with Operations/Branch managers, Service managers, Sales representatives, and others. Interface as necessary with vendors, customers, suppliers, branch and corporate administration. Assist the Manager of Fleet Services with compilation of data to produce contracts, management of contract updates, and retention of contract records. Embrace the company culture and initiatives. Follow published company rules and procedures. Present a professional image in personal appearance, dress and preparation. Other duties and projects as appropriate. Job Requirements: Primary core value is integrity. High energy level and passionate about their job. Ability to cope with multiple tasks. Must be able to work independently and require little supervision. Must be able to exercise discretion and independent judgment. Windows based computer skills with emphasis primarily in Microsoft Access along with Word, and Excel. Additional plus is a basic understanding of a relational database system. Ability to organize and prioritize. Problem solving skills. Ability to create and coordinate paperwork, with a strong desire for accuracy to organize and manage time. Good verbal and written communication skills. Regular and prompt attendance required. Must be able to meet the physical requirements of the job. Valid driver's license. Working Conditions: Hours will be 7:30 a.m. - 4:00 p.m., Monday through Friday. Occasional overtime may be required. This is an hourly, non-exempt position. Benefits: Uniquely MH: Adoption Assistance, Dave Ramsey's Smart Dollar, Pet Insurance, Wellness Program, Vendor Discounts, Family Life and Marriage Counseling, and His First Foundation. Excellent Compensation: Great pay, 401K with employer match. Generous PTO: Paid vacation, holidays, personal, sick days, charity time off. Great Insurance: Medical, dental, vision, and life insurance. Short-term and voluntary long-term disability. Company Support: Continuous training, safe working environment. MH Equipment is proud to be an Equal Opportunity Employer

Forrest Solutions is seeking a Full-Time Mobile Associate to provide on-site support and coverage across multiple client locations in the Washington, DC market, including Washington, DC, Northern Virginia, and Baltimore, MD. This role is ideal for a customer-focused professional with strong copy/print and imaging experience who thrives in a fast-paced, service-oriented environment. Key Responsibilities Execute all daily activities in accordance with Forrest Solutions' Standard Operating Procedures, policies, and guidelines Deliver exceptional customer service and maintain a professional, friendly, and cooperative attitude at all times Greet and assist customers promptly, ensuring a clean, productive, and welcoming workspace Provide copy, print, and imaging services, including: Binding, hole punching, stapling, and basic copier maintenance CD/DVD reproduction and imaging requests Perform quality control checks on all output (files, images, and printed materials) Manage projects both on-site and through off-site production centers Complete job tickets with minimal instruction and independently schedule jobs based on size and complexity Troubleshoot equipment issues, clear jams, and perform key operator preventative maintenance Monitor supply levels, order materials as needed, and maintain equipment usage logs Assist other departments (Mail Center, Reception, Hospitality, Records) as needed Maintain confidentiality and security of all client information Adapt quickly to changing priorities in a high-volume production environment Qualifications High school diploma or equivalent (college degree preferred) Prior copy/imaging experience required Experience with PCs, servers, scanners, printers, and multifunction devices (MFDs) Proficiency with Microsoft Office products Strong written and verbal communication skills Excellent attention to detail and ability to work efficiently under pressure Ability to multitask, prioritize, and meet deadlines in a dynamic environment Strong problem-solving skills and sound judgment Team-oriented mindset with the ability to build positive working relationships Ability to lift up to 50 lbs Flexible, dependable, and committed to delivering added value to clients What We're Looking For A positive, adaptable professional who thrives in a fast-paced setting Someone who takes pride in quality work and exceptional customer care A clear thinker who can analyze situations, strategize solutions, and follow through Why Join Forrest Solutions? Opportunity to work across diverse, professional client environments Be part of a supportive, service-driven team Gain experience in a dynamic, client-facing role with growth potential All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, origin, disability, or status as a protected veteran.

“Let goodness, fairness, and most importantly, love prevails in business; profits will inevitably follow.” - NK Chaudhary, founder Jaipur living is a socially conscious luxury brand with a passion for people, products, and design. A differentiated challenger brand, Jaipur Living is known for its beautiful rugs and textiles. Jaipur Living products can be found in the finest homes, and the company prides itself in providing only the highest quality products, a transparent and ethical supply chain, and a distinctively thoughtful customer experience, with personalized support and custom offerings. What we do for our team members: Comprehensive Benefits: Company Paid Holidays, PTO, Parental Involvement Leave, Maternity/Paternity Leave, EAP, No Cost Employee Medical Plan, Vision, Dental, and Company Paid Life Insurance. We also include a match on retirement (401K/Roth). Career Development: We're committed to providing growth for career development within the company, supporting our team members' aspirations with a well-defined succession plan that includes a variety of training and development opportunities. Pet-Friendly Workplace: We welcome your furry friends! Our 'Bring Your Dogs to Work' policy creates a pet-friendly atmosphere, allowing our team members to enjoy the companionship of their dogs during the workday. Wellness Support: Not only do we support an active lifestyle with our on-site basketball court and yoga studio, but we host quarterly mental health events to assist in creating a well-rounded work-life harmony for our team members. Sustainability Efforts: Reuse, Renew, and Refresh by joining our Green Team! Responsible for harvesting from the organic community garden, donating goods to local pet shelters and schools, creating educational workshops, leading nature walks, and much more, they promote well-being through sustainable practices. Our Values Empowerment • Inclusiveness • Responsibility • Progressive Learn more about our company story here: **************************************************** The Jaipur Rugs Foundation Since 2004, the Jaipur Rugs Foundation has worked to improve the lives of rug-weaving artisans in India. This is done through training, skills development, and social interventions. By focusing on the ideas and solutions that create social value, the Foundation supports the dignity and heritage of these traditional artisans, believing that healthy and sustainable communities are key to the survival of traditional rug weaving. Jaipur Living has made ethical and socially conscious global citizenship the foundation of its business. Through social initiatives and the Jaipur Rugs Foundation, the company supports a supplier ecosystem without a middleman of more than 40,000 artisans in 700 villages across India by providing them with a livable wage, access to health care, leadership education, and opportunities for personal growth and development. Combining time-honored techniques and of-the-moment trends, every Jaipur Living product is as ethically and responsibly made as it is beautiful. Learn more about the Jaipur Rugs Foundation here: *************************** Overview We are seeking a highly organized and detail-oriented Design Team Administrator to support our design and operations teams. This role will be instrumental in managing product launches, assisting the key accounts team, coordinating shipping logistics, and working closely with the warehouse to oversee inventory adjustments. The ideal candidate thrives in a fast-paced environment, has strong problem-solving skills, and is an excellent communicator. Essential Duties & Responsibilities: 1. Product Launch Coordination: Work with the design team to facilitate product launch timelines, ensuring all necessary steps are completed on schedule. Assist in gathering product specifications, images, and documentation for internal and external stakeholders. Coordinate with marketing, sales, and key accounts teams to align on launch strategies. Maintain and update product databases, tracking key milestones in the launch process. 2. Key Accounts Support: Assist the key accounts team with administrative support, including order tracking, customer inquiries, and reporting for samples. Ensure key accounts receive up-to-date product and inventory information. Collaborate with sales and customer service teams to address client needs efficiently. 3. Shipping & Logistics Coordination: Work closely with logistics partners and internal teams to track and coordinate shipments of our samples. Communicate with shipping carriers to resolve any delivery delays or issues. Maintain shipping documentation, ensuring accuracy and compliance with company policies. Support logistics in scheduling shipments and managing freight costs effectively. 4. Warehouse & Inventory Management: Collaborate with the warehouse team to oversee inventory adjustments and cycle counts. Monitor stock levels and assist in reconciling discrepancies. Provide inventory reports to relevant teams and assist in forecasting product availability. Ensure smooth coordination between design, production, and warehouse teams to optimize inventory flow. 5. Design Database Organization: Organize, maintain, and optimize the digital design database by implementing structured categorization, tagging, and metadata management to ensure seamless access, retrieval, and version control of rug designs, patterns, and product assets. Integrate AI-powered tools for automated tagging, pattern recognition, and search functionality to enhance workflow efficiency. Skills & Minimum Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. Proven ability to manage and optimize administrative, operational, and logistics processes. Bachelor's degree in Business Administration, Supply Chain, or a related field preferred. Proficiency in Microsoft Office (Excel, Word, Outlook) and familiarity with inventory management systems (ERP software experience is a plus). Strong verbal and written communication skills with the ability to liaise between multiple teams. Organizational Skills: Excellent time management, multitasking ability, and keen attention to detail. Problem-Solving: Ability to troubleshoot logistics and inventory issues efficiently. Collaboration: A team player with a proactive and solution-oriented approach. Candidates who have recently graduated and demonstrate an interest in analytics and product development are invited to apply. Physical Requirements: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of a job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. Remaining in a seated position for long periods of time Able to stand for extended periods and lift up to 50 lbs, team lift and support is available. Standing is to remain on one's feet in an upright position without moving about The ability to alternate between sitting and standing is present when a worker has the flexibility to choose between sitting or standing as needed when this need cannot be accommodated by schedules breaks and/or lunch period Entering text or data into a computer by means of a traditional keyboard Expressing or exchanging ideas by means of the spoken work to impart oral information to clients and talent and convey detailed spoken instructions to other workers accurately and quickly The ability to hear, understand, and distinguish speech and/or other sounds such as in person and telephone Clarity of vision to see computer screens and workspace Employment at Jaipur is contingent on the completion of a criminal background check and a drug screen, with the results being negative. Jaipur employees are subject to pre-employment, post-injury, post-accident, reasonable suspicion, and random testing for illegal drug usage. Management retains the discretion to add or change the duties of this position at any time. Management retains the discretion to add or change the duties of this position at any time.

Administrative Assistant role to cover for a maternity leave. The ideal candidate must be able to commit to 4-8 weeks. They will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role. Responsibilities Handle and coordinate active calendars Schedule and confirm meetings Ensure file organization based on office protocol Provide ad hoc support around office as needed Qualifications Bachelor's degree or equivalent experience Strong interpersonal, customer service and communication skills Ability to multitask Proficient in Microsoft Office suite

Seeking a highly organized and proactive Office Manager to oversee day-to-day office operations and ensure a smooth, efficient, and welcoming workplace. This role serves as a central point of coordination for administrative functions, facilities, vendors, and internal teams, helping support productivity and a positive employee experience. Key Responsibilities Manage daily office operations, ensuring the office runs efficiently and professionally Oversee facilities management, including maintenance, office supplies, equipment, and vendor relationships Coordinate office services such as mail, reception, catering, and meeting logistics Serve as the primary point of contact for office-related inquiries and issues Support onboarding and offboarding processes, including workspace setup and access coordination Maintain office policies, procedures, and documentation Assist with budget tracking, expense reporting, and invoice processing related to office operations Partner with HR, IT, and leadership teams to support company initiatives and employee needs Plan and support internal events, meetings, and team activities Ensure compliance with safety, security, and workplace standards Qualifications 3+ years of experience in office management, administrative operations, or a similar role Strong organizational and multitasking skills with exceptional attention to detail Excellent communication and interpersonal skills Ability to manage priorities independently in a fast-paced environment Proficiency with Microsoft Office or Google Workspace Experience working with vendors, contracts, and budgets preferred #47626

** MUST BE ABLE TO TRAVEL TO 1441 SOUTH AVE, STATEN ISLAND, NY 10314 FULL TIME Jets.com is seeking a highly organized and detail-oriented IN HOUSE Administrative Assistant to support daily operations and help coordinate company-wide projects. This role blends administrative support, project coordination, and light office management. We're looking for someone proactive, reliable, and able to keep tasks and timelines moving. Responsibilities Provide administrative support , including scheduling, follow-ups, and document preparation Coordinate and track projects, tasks, and deadlines across multiple departments Create and maintain organized Excel trackers, reports, and timelines Build clean, professional PowerPoint presentations and summaries Gather updates from teams and prepare weekly dashboards Assist with cross-functional initiatives and ad-hoc projects Manage office operations such as supplies, vendor coordination, deliveries, and guest support Maintain organized digital files, documentation, and structured workflows Support logistics for internal meetings and small office events Handle general administrative and operational tasks as needed Qualifications 1-3 years of administrative, operations, or project coordination experience Strong Excel skills (pivot tables, charts, formulas) Strong PowerPoint and presentation-building skills Excellent organizational and communication abilities Ability to multitask, prioritize, and follow through Comfortable working across multiple teams in a fast-paced environment Professional, dependable, and detail-oriented Compensation for this position is set at $55,000-$70,000, and will be determined according to the candidate's experience and skill level.

Our mission is to shape the future of clinical research. With decades of experience and the brightest minds in the industry, we help the global biopharmaceutical industry bring new, advanced medical treatments to market, faster. We seek to change the world, and with the support of our teams across the globe, we flourish together. At Perceptive, we are one team. We learn, grow and win together. Are you ready to help change the world? Apart from job satisfaction, we can offer you: HEALTH: - Medical, Dental and Vision benefits for you and your family, including Flexible Spending Accounts (FSA) and Health Savings Accounts (HSAs) YOURSELF: - Paid time off policy including holidays and sick time - Internal growth and development programs & trainings WEALTH: 401(k) program, life & accident insurance and disability insurance About the role As Global Administrator and Office Coordinator (Imaging) , you are responsible for providing professional, effective, proactive and timely administrative support to a Business Unit's Site Leadership team. In this role, you will also provide comprehensive administrative, and facilities support to a local office, ensuring efficient operations, adherence to company policies, and a safe, effective, and employee-friendly working environment. Key Responsibilities Site Administrative Support Manages opening and distribution of office mail. Books global travel and accommodation for local site leadership where required, including multi-stop travel management over different time zones. Processes expenses and associated administration for local site leadership where required. Organizes and schedules meeting room bookings. Provides meeting support (minute-taking, action item follow-up) for leadership teams where required. Supports local event organization, catering, and logistics for the local site and wider business. Coordinates catering for internal/external meetings. Supports induction programs and onboarding activities for onsite new joiners. Orders basic stationery and office supplies. Support HR with onboarding and social committee tasks. Facilities Coordination Oversees workspace safety and operations, ensuring compliance with brand and health & safety standards. Manages access control, vendor coordination and maintenance requests. Handles facility issues, supports audits, conducts H&S inductions, manages security systems, and serves as the Health & Safety representative. Responsible for fire safety, emergency response, HSE training, and maintaining records for safety, health, and ESG commitments. Global Administration Support Actively manages and supports the Perceptive Global Admin and Travel inbox by responding to emails and assisting global travel requests. Ensures effective utilization of Perceptive resources to ensure correct adherence to policy. Collaborates with other global administration team members to support global activities. Manages centralized credit card expense claims, processing delegated expenses per policy. Other Carries out any other reasonable duties as requested. Functional Competencies (Technical knowledge/Skills) Excellent interpersonal, verbal, and written communication skills. Proven experience in all Microsoft Office packages. Demonstrates strong knowledge of facilities management functions preferred. Highly organized with the ability to prioritize workload and manage multiple conflicting deadlines with attention to detail and within agreed timelines. A flexible attitude with respect to work assignments and new learning. Ability to work methodically in a fast-paced, time-sensitive environment. Demonstrable ability to apply critical thinking and implement process improvements. Ability to operate collaboratively within a global team environment. Demonstrates a positive attitude with a solution-oriented approach. Demonstrates initiative and self-confidence, is adaptable and can cope with changing and evolving priorities. A self-starter and able to work under own initiative. Experience, Education, and Certifications Solid professional experience in same or similar role. IOSH Working Safely, or VDU/DSE assessment desirable. Experience of applying knowledge surrounding health and safety and fire regulations in office environment. Driving license and access to a vehicle preferred. High School Diploma or equivalent; additional qualifications in facilities management. English: Fluent This role is based in the Perceptive office/clinic located in Burlington, MA. The annual base salary range for this role is $46,517-$86,389. This range represents the anticipated initial annual salary and may vary depending on several factors including the candidate's experience and skills and may be subject to market rate adjustment. Come as you are. We're proud to be an Equal Employment Opportunity employer. We do not discriminate based upon race, religion, colour, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.