Executive Assistant jobs at Johns Hopkins Medicine

Join our team as an Administrative Assistant at Lincoln Avenue Medical-Dental Clinic in Yakima, WA! Be part of a healthcare organization that believes in making a difference beyond medical care! We've transformed into a leading community health center in the Pacific Northwest with 40+ clinics across Washington and Oregon. We offer a wide range of services such as medical, dental, pharmacy, orthodontia, nutritional counseling, autism screening, and behavioral health. Our holistic model also extends assistance to shelter, energy, weatherization, HIV and AIDS counseling, home visits, and mobile medical/dental clinics. Explore our short clips, " WE are Yakima - WE are Family " and " YVFWC - And then we grew ," for a glimpse into our dedication to our communities, health, and families. Visit our website at ************* to learn more about our organization. Position Highlights: $18.47-$22.62 DOE with the ability to go higher for highly experienced candidates 100% employer-paid health insurance including medical, dental, vision, Rx, and 24/7 telemedicine Profit sharing & 403(b) retirement plan available Generous PTO, 8 paid holidays, and much more! What You'll Do: Provide confidential administrative support, answer and screen calls, manage mail, and work independently on projects Coordinate interviews and onboarding for new staff Process purchase orders, supply orders, and reimbursements Manage provider schedules for medical and dental providers Track attendance, maintain filing systems, distribute schedules, and process timecards, Attend meetings, prep agendas and minutes, assist with day-to-day tasks, handle reports and correspondence, schedule conference rooms, and arrange travel Address patient concerns and communicate with various stakeholders Perform other tasks as assigned This position may require the ability to travel and have reliable transportation for meetings, visits to other work sites, and handling bank deposits as assigned Other duties as assigned Qualifications: High School Diploma or GED One year's office experience is required; Two years of complex office experience and responsibilities are preferred Ability to type quickly and accurately Computer knowledge in Outlook, PowerPoint, Word, and Excel Ability to be highly organized, accountable, and work with frequent interruptions Ability to exercise independent judgment and discretion Ability to supervise and be sensitive to individual needs of staff and patients Knowledge of medical/dental office operations is preferred Our Mission Statement “Together we transform our communities through compassionate, individualized care, eliminating barriers to health and well-being.” Our mission celebrates inclusivity. We are committed to equal-opportunity employment.

Reporting Structure will report directly to our Strategic Account Executive. The Work The Executive Administrative Assistant for the Strategic Account Executive helps to facilitate a smooth and efficient operation of the Client Results team by performing a variety of clerical and administrative tasks. This role requires a highly organized, proactive, and adaptable individual who can prioritize tasks, handle multiple responsibilities, and contribute to a positive and collaborative work environment. The Executive Administrative Assistant is an exempt role based in Jacksonville, FL and will report to the Strategic Account Executive. Key Responsibilities will include: Assist with team huddles, Bullhorn workflow documentation, etc. Assist with arranging interviews, coordinating schedules with clients and candidates. Prepare various reports detailing the administrative information handled by the position. Provide program support as needed such as reporting, tracking, updates, etc. Manage internal and external communications, including phone calls, emails, and mail, maintaining the 24-hour rule. Draft, proofread, and edit documents such as presentations, reports and emails. Serve as the primary contact for the Strategic Account Executive to client(s) and internal stakeholders while they are traveling or out of the office. Coordinate and schedule travel, meetings, and appointments. Update and maintain calendars and schedules. Assist in managing client relationships by responding to inquiries, coordinating meetings, and facilitating communication between assigned Account Executives and clients. Support Strategic Account Executive with “Rad Genny” and client-related gifting efforts. Partner with Strategic Account Executive, Delivery and HR to plan and execute go-live projects. Attend, coordinate and collaborate with the Quality & Experience department regarding client and consultant events, onsite events and virtual events. Maintain and update Bullhorn as needed ensuring accuracy of information, activities and contacts. Track, verify, and audit documents and information including but not limited to Weekly Status Reports, Hour Reports, Statement of Work (SOW), etc. Exercise discretion and sound judgment with sensitive information, maintaining confidentiality with proprietary information. Create and maintain filing systems, both electronic and physical, and spreadsheets for reporting. Performs other related duties as assigned. We're Looking for Someone Who: Exceptional oral and written communication skills Ability to make independent decisions on a daily basis, addressing the best way to handle specific tasks. Ability to analyze information, make objective decisions, and solve problems. Strong attention to detail and ability to identify errors, inconsistencies or opportunities for improvement. Strong proficiency in MS Excel and other spreadsheet solutions. Proficient in MS Office (Outlook, Excel, MS Word, and MS PowerPoint, in particular). Impeccable attention to detail with a resourceful mindset. Proactive approach to situations and problem solving. Ability to anticipate needs and think quickly. Aptitude for numbers and exceptional commitment to accuracy. Outstanding time management skills with the ability to multi-task and prioritize workloads. Strong organizational skills. Friendly and outgoing personality with a desire and willingness to serve. Required Education and Work Experience: Bachelor's degree or equivalent experience required. Proven experience as an execu&ve administra&ve assistant or similar role, preferably in a sales or business environment required Proficient in Microsoi Office Suite (Word, Excel, PowerPoint, Outlook) Experience with Bullhorn and/or other Applicant Tracking System (ATS) preferred. CompensaIon Competitive base salary and bonus. Generous incentive program. Generous health benefits. Generous vacation, holiday and family leave policies. iMethods is an Equal Opportunity Employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law.

The Executive Director is responsible for overall leadership, management, and success of the community. Responsibilities include but are not limited to financial management, hiring, supervising, training, team member relations and recognition, communication, family services, resident well-being, quality assurance, and regulatory compliance. Additionally, a key component of this position is the ownership of the Sales and Marketing process to ensure maximization of revenue and our market position. At Sunrise, we pride ourselves as pioneers of the senior living industry in setting standards of excellence; we strive to provide care and services to seniors better than anyone. The Executive Director creates, in alignment with our mission and values, a positive atmosphere in the community for residents, family and friends, and all team members. ***Salary range $130K-$180K***

Partners with the JHM VP of Safety and Quality to support the health system goals of eliminating preventable harm, continuously improving patient outcomes and patient/family experience, reducing waste/cost in healthcare delivery and achieving health equity. Supports external reporting to achieve national leader performance and minimize financial risk in pay for performance programs. Works collaboratively with entity and health system leaders, clinical departments, service lines and external experts to improve patient outcomes and ensure the highest performance. Role Accountabilities Include: In collaboration with the JHHS VP of Safety and Quality, system and entity leaders, recommends strategic objectives for improving quality processes and outcomes, safety, equity and value that align with the national leader strategy and JHM strategic plan. Develops comprehensive strategic and tactical plans to achieve JHM, JHHS and Armstrong Institute goals and priorities. Partners to ensure a reliable, timely and streamlined safety and quality reporting system to provide clinical and administrative leadership with the information necessary to monitor performance. Partners to establish appropriate indicators, ensure that they are monitored, and assess for continuous improvement. Supports entity leaders to ensure that all external regulatory requirements are met or exceeded. Serves as liaison for quality and safety performance and initiatives with federal/state regulatory agencies, clinicians, leadership and external experts. Identifies, leads and supports interdisciplinary efforts in clinical transformation to eliminate preventable harm, improve patient outcomes and experience, reduce waste and ensure equity across the continuum of care. Initiatives, oversees and integrates comprehensive safety and quality programs. Establishes strong linkages with key stakeholders for patient safety and quality across the health system. Qualifications: Master's degree in healthcare, business administration or related field. 5 years of management experience. 10 years of relevant healthcare experience. Experience leading patient safety and quality. Knowledge and experience in healthcare delivery, patient safety, healthcare quality, performance improvement, healthcare regulation, pay for performance, and public reporting. Demonstrated ability to lead to impact patient safety and quality outcomes. Experience in a health system leadership role preferred Employees who are clinical are required to have a license in the State of Maryland as a Registered Nurse (RN), Pharmacist, a Medical Doctor (MD), a Doctor of Osteopathy (DO), or a Physician Assistant (PA), for example. National certification in patient safety and/or healthcare quality

Tallahassee Memorial HealthCare (TMH) is a private, nonprofit community-based healthcare system that provides advanced care to a 22-county region in North Florida and South Georgia. We are a career destination with over 6,000 colleagues who reflect the diversity of our community. TMH is the region's healthcare leader and top provider of advanced care with a 772-bed acute care hospital and the region's only: Level II Trauma Center Primary Stroke Center Level III Neonatal Intensive Care Pediatric Intensive Care The most advanced cancer, heart and vascular, orthopedic & surgery programs in the Panhandle. Our system also includes a psychiatric hospital, multiple specialty care centers, six residency programs and more than 50 affiliated physician practices. Qualifications Required Education: High school diploma or equivalent (e.g., certificate of high school equivalency). Preferred Education: None. Required Experience: 2 years; 55 WPM and knowledge of Microsoft Office Suite Required Certification/License/Registry: None. Responsibilities Your Role: Provides administrative support to the Nursing Administrator and the Department of Nursing at BHC. Duties involve, but are not limited to disseminating information; maintaining filing systems, creating databases as well as the input and merging of data; Identifies opportunities to improve patient safety and participates in projects and programs designed to reduce error and improve safety. Reports To:Dir/Inpatient Services (JC: 110101) Supervises: None

Sr Executive Assistant-President & CEO-300546Description Job SummaryProvides high-level support in-person to President and Chief Executive Officer ensuring efficient operations through a wide range of executive, administrative, and office management functions. Requires exceptional communication and organizational skills, proven discretion with confidential matters, and the ability to manage complex tasks in a fast-paced environment. Key responsibilities include project coordination, preparation of content, materials, briefings and presentations, event planning, supervision and leadership of executive administrative support staff and liaison with internal and external stakeholders. Plays a key role in ensuring alignment of the administrative support team and key projects led out of the Office of the CEO.Job Specific Duties CEO Support: Provides administrative support including preparation and drafts meeting materials, prepares letters, reports, memoranda and project presentation that may contain highly sensitive information and require discretion and judgment when compiling. CEO Support: Receives and screens all visitors and telephone calls for the President and Chief Executive Officer. Answers inquiries concerning activities and operations for department and handles complaints based on knowledge of Hospital Policy. CEO Support: Prepares drafts and/or edits correspondence, budgets and financial reports, and other written materials based upon President's notes and/or guidance from Executive Services Leader. CEO Support: Provides support to handle public relations events, correspondence and coordinates physician and public interaction at the direction of the Executive Services Leader and/or the CEO and President. CEO Support: Acts as concierge for VIPs. Coordinates medical appointments, walks VIPs them through system and makes sure everything runs smoothly. CEO Support: Takes calls from PBX Operators during night & weekend from physicians and VIPs needing assistance from the President's Office. Executive Support: Collaborates with the Leadership Team & other contacts to gather data, prepare reports and presentations for internal/external meetings & events. Executive Support: Prepares agendas and takes minutes at senior staff meetings. Confidentiality and Professionalism: Demonstrates judgment, discretion, and professionalism in handling sensitive and confidential information. Supervisory Function: Oversees the day-to-day operations of the executive services team in the Miami-Dade regional locations. Ensures executive administrative support staff are on task, supports issues and challenges as needed in the administrative suites, and is an available resource to support team and the executives as needed. Supervisory Function: Oversees and manages time and attendance for executive support team ensuring that adequate coverage is provided across the Miami-Dade administrative sites. Supervisory Functions: Conducts regular staff huddles and ensures consistent communication across all team members in all locations. Cascades key organizational messages. Supervisory Function: Supports the Executive Services Leader with performance reviews. Gathers feedback from executives and offers coaching to team as needed. Supervisory Function: Participates in organizational leadership development activities such as Game Changers, TME Need to Knows, attends Management Forum, Town Hall, Leadership Kickoff, and contributes as an organizational leader. Board Functions: Provides board support as needed, including taking minutes and performing the functions of a Board Secretary as directed by the CEO and President and/or the Executive Services Leader. Qualifications Minimum Job Requirements Bachelor's Degree in Healthcare, Business or related field 4-7 years of providing support to executive level positions Advance level of proficiency in Microsoft Word, PowerPoint, Excel, Vizio, Canva and Adobe Acrobat Knowledge, Skills, and Abilities 2-3 years of experience support CEO/President level. Ability to take and transcribe meeting minutes. Ability to learn new software applications. Ability to meet strict deadlines. Ability to perform job duties under stressful conditions. Ability to work independently. Able to relate cooperatively and constructively with clients and co-workers. Able to work with high-level executives both inside and outside of the organization. Able to prioritize and manage multiple projects simultaneously and follow through on issues in a timely manner. Excellent verbal and written communication skills. Excellent organizational, customer service, and interpersonal skills. Experience in handling confidential information. Knowledge of accounting skills. Utilizing discretion and independent judgment to develop financial reports. Job: ManagementPrimary Location: Florida-Miami-Nicklaus Children's Hospital - Main Hospital CampusDepartment: ADMINISTRATIVE SERVICES-1000-955900 Shift: DaysJob Status: Full Time

Company:AHI agilon health, inc.Job Posting Location:Remote - USAJob Title: Sr. Executive Assistant, LegalJob Description: The Executive Assistant to the Chief Legal Officer and Corporate Secretary provides high-level administrative and organizational support to ensure the efficiency and effectiveness of the Chief Legal Officer (CLO) and the departments under her leadership, including Legal and Compliance, Government Affairs, ESG (Environmental, Social, and Governance), Human Resources, and the Office of the Corporate Secretary. This role requires strong judgment, discretion, and the ability to manage competing priorities in a fast-paced environment. The Executive Assistant serves as a trusted partner to the CLO, coordinating complex schedules, supporting Board and Committee activities, and managing logistics for internal and external meetings. In addition, the role contributes to team engagement and assists with office operations during in-person gatherings, helping foster a professional, collaborative, and inclusive workplace culture. **Considering qualified candidates across US. Key Responsibilities and ExpectationsExecutive & Teams Support Manage the CLO's calendar, including scheduling and rescheduling high-level meetings with executives, external stakeholders, and cross-functional teams, as well as coordinating recurring working sessions to support ongoing initiatives. Partner with other Executive Assistants to coordinate availability for large, multi-stakeholder meetings. Anticipate scheduling needs and adjust calendars proactively to accommodate shifting priorities. Coordinate travel arrangements for the CLO, including booking flights, accommodation, and transportation, and preparing detailed itineraries. Arrange business dinners and external engagements as required. Prepare, submit, and reconcile expense reports on behalf of the CLO. Provide scheduling and administrative support to members of the Legal, Compliance, Government Affairs, ESG, and Human Resources teams, as well as the Office of the Corporate Secretary. Maintain confidentiality and professionalism in handling sensitive legal, personnel, and governance matters. Support cross-functional initiatives by tracking deliverables, coordinating inputs, and ensuring timely follow-up across departments. Partner with Human Resources leadership to assist with employee engagement activities, leadership meetings, and communications logistics. Handle sensitive and confidential information with discretion, ensuring alignment with HR policies, governance standards, and corporate values. Support special HR projects and initiatives as assigned by the CLO. Partner with HR teams to prepare communications, dashboards, and status reports for leadership and the Board. Team Meeting & Event Coordination Plan and execute in-person team meetings and offsites by identifying dates, venues, and accommodations, and negotiating hotel or event contracts as necessary. Oversee logistics for team gatherings, including catering, meeting space setup, and audiovisual support, ensuring all sessions run smoothly and remain on schedule. Coordinate team-building activities and organize thoughtful touches, such as gifts or social events, to enhance engagement and strengthen team culture. Support ESG- and HR-related events or initiatives, including employee engagement sessions, community service activities, and sustainability-related events. Board & Committee Support Collaborate with the Office of the Corporate Secretary to prepare for Board of Directors and Committee meetings, including developing materials calendars, tracking deliverables, and issuing reminders of deadlines. Provide onsite support during Board meetings, partnering with Executive Assistants and office managers to ensure seamless execution. Assist with preparation and distribution of Board and Committee materials, maintaining confidentiality and accuracy at all times. Serve as the lead coordinator for all in-person Board and Committee meetings, managing end-to-end logistics and directing a support team of Executive Assistants to ensure seamless execution. Schedule annual and off-cycle Committee and full Board meetings, including sending calendar holds, distributing formal invitations, and ensuring virtual participation links are included. Coordinate travel, hotel room blocks, and transportation for Directors, including submission of rooming lists and management of accommodations. Partner with internal stakeholders and building management to prepare meeting spaces, including facilities, technology, and audiovisual readiness. Oversee onsite event execution: catering, menu selection, service timing, and maintaining a polished, professional environment throughout the day. Coordinate and confirm restaurant reservations for Board dinners, Executive Leadership Team dinners, and related social events. Serve as the primary liaison between the Board of Directors (and their Executive Assistants) and the Office of the Corporate Secretary for all scheduling, meeting, and logistical needs. Maintain the Board and Committee materials calendar, tracking deadlines, deliverables, and preparatory meetings for presenters. Review attendee lists and agendas to ensure accuracy prior to circulation and update calendar invites as needed. Confirm addresses and assist in coordinating shipment of physical materials, books, and binders to Board Directors and their Executive Assistants. Prepare and update the run of show, review timelines with supporting Executive Assistants, and confirm logistics alignment with meeting agendas. Print and organize final materials, including menus, signage, reserved seating, and Director/Executive Assistant packets. Provide in-person support during high-level meetings held in office, such as Executive Leadership or earnings-related events, by assisting with catering, hospitality, and ensuring the environment is professional and welcoming. Provide general support for office operations, including printing, supply coordination, and guest assistance (e.g., Wi-Fi access, workspace setup). Assist with maintaining comfortable and functional meeting spaces, including audiovisual needs, refreshments, and supplies. Run local errands when necessary to support meetings or visiting guests. Required Qualifications Bachelor's degree Minimum of 10 years of experience overall, with a percentage of that experience spent managing executive(s) in the C-suite. Expert-level competency with the Microsoft Office Suite, including Word, Excel, PowerPoint, Excel and Teams, along with a high comfort level with other virtual meeting tools, such as Zoom, is required. Location: Remote - NYPay Range: $100,000.00 - $122,600.00 Salary range shown is a guideline. Individual compensation packages can vary based on factors unique to each candidate, such as skill set, experience, and qualifications.

Why Join Us? We're on a mission to empower people with disabilities to do what they once did or never thought possible. As the world-leader in assistive communication solutions, we empower our customers to express themselves, connect with the world, and live richer lives. At Tobii Dynavox, you can grow your career within a dynamic, global company that has a clear, impactful purpose - with the flexibility to also do what truly matters to you outside of work. What's more, you'll be part of a work culture where collaboration is the norm and individuality is welcomed. As a member of our team, you'll have the power to grow ideas in an unconventional environment. At the same time, you'll work in a culture of ongoing learning and development, allowing you to constantly expand your area of expertise. About the role We're looking for a highly experienced and strategic Executive Assistant to partner with a fast-paced, high-performing executive for the North America sales unit. This is not a traditional administrative support role; it's a mission-critical position designed to amplify leadership impact by removing friction, managing complexity, and enabling focus on the highest-value work. As the Executive Assistant, you'll be a trusted partner who brings structure to chaos, anticipates needs before they arise, and ensures that time, energy, and priorities are aligned with strategic goals. You'll operate with presence, polish, and precision, yet also bringing warmth, humor, and calm under pressure. This role requires flexibility, discretion, and a proactive mindset. You'll be expected to support the executive during off-hours and while traveling, ensuring seamless execution no matter the circumstances. The candidate must live in the Greater Boston Area, preferably in the North Shore. What Success Looks Like You manage logistics, follow-ups, and scheduling so effectively that the executive can focus entirely on strategic leadership. Meetings are purposeful, communication is streamlined, and priorities are always aligned. You confidently filter noise, protect time, and act as a force multiplier. You bring a high degree of professionalism and emotional intelligence, knowing when to push back and how to do so with grace. You're available when needed, because timing often makes the difference between reacting and leading. Key Responsibilities Anticipate needs and think several steps ahead to proactively manage priorities, logistics, and potential issues. Own and optimize the executive's calendar; prioritize strategically, protect time, and schedule with precision. Draft, edit, and proofread high-level communications and presentations, ensuring alignment with the executive's voice and tone. Represent the executive with professionalism and discretion in all internal and external interactions. Manage travel arrangements, expenses, reimbursements, and itineraries with accuracy and efficiency. Build and maintain trusted relationships across all levels of the organization and with external stakeholders. Understand organizational structure, key initiatives, and strategic priorities to align the executive's time and focus. Handle sensitive and confidential information with the highest level of integrity and sound judgment. Remain composed and adaptable in high-pressure, fast-changing environments, including during off-hours and travel. Leverage tools like Outlook, Teams, Excel, PowerPoint, and Workday to streamline workflows and enhance effectiveness. Demonstrate intellectual curiosity, critical thinking, and a strong grasp of the business and industry landscape. Act as a trusted partner and sounding board, consistently operating with loyalty, discretion, and professionalism. Qualifications 8-10+ years of experience supporting C-level executives or equivalent. Exceptional organizational, communication, and multitasking skills. High emotional intelligence, discretion, and professionalism. Ability to work flexible hours, including occasional evenings or weekends. Willingness to travel up to 10%. This role offers a salary of $100,000 per year (Remote-MA). Apply today! We believe in empowering individuals - including our own employees - to reach their full potential. So, if you want to change lives while growing your own career, we'd love to hear from you.

Provides high-level support in-person to President and Chief Executive Officer ensuring efficient operations through a wide range of executive, administrative, and office management functions. Requires exceptional communication and organizational skills, proven discretion with confidential matters, and the ability to manage complex tasks in a fast-paced environment. Key responsibilities include project coordination, preparation of content, materials, briefings and presentations, event planning, supervision and leadership of executive administrative support staff and liaison with internal and external stakeholders. Plays a key role in ensuring alignment of the administrative support team and key projects led out of the Office of the CEO. Job Specific Duties CEO Support\: Provides administrative support including preparation and drafts meeting materials, prepares letters, reports, memoranda and project presentation that may contain highly sensitive information and require discretion and judgment when compiling. CEO Support\: Receives and screens all visitors and telephone calls for the President and Chief Executive Officer. Answers inquiries concerning activities and operations for department and handles complaints based on knowledge of Hospital Policy. CEO Support\: Prepares drafts and/or edits correspondence, budgets and financial reports, and other written materials based upon President's notes and/or guidance from Executive Services Leader. CEO Support\: Provides support to handle public relations events, correspondence and coordinates physician and public interaction at the direction of the Executive Services Leader and/or the CEO and President. CEO Support\: Acts as concierge for VIPs. Coordinates medical appointments, walks VIPs them through system and makes sure everything runs smoothly. CEO Support\: Takes calls from PBX Operators during night & weekend from physicians and VIPs needing assistance from the President's Office. Executive Support\: Collaborates with the Leadership Team & other contacts to gather data, prepare reports and presentations for internal/external meetings & events. Executive Support\: Prepares agendas and takes minutes at senior staff meetings. Confidentiality and Professionalism\: Demonstrates judgment, discretion, and professionalism in handling sensitive and confidential information. Supervisory Function\: Oversees the day-to-day operations of the executive services team in the Miami-Dade regional locations. Ensures executive administrative support staff are on task, supports issues and challenges as needed in the administrative suites, and is an available resource to support team and the executives as needed. Supervisory Function\: Oversees and manages time and attendance for executive support team ensuring that adequate coverage is provided across the Miami-Dade administrative sites. Supervisory Functions\: Conducts regular staff huddles and ensures consistent communication across all team members in all locations. Cascades key organizational messages. Supervisory Function\: Supports the Executive Services Leader with performance reviews. Gathers feedback from executives and offers coaching to team as needed. Supervisory Function\: Participates in organizational leadership development activities such as Game Changers, TME Need to Knows, attends Management Forum, Town Hall, Leadership Kickoff, and contributes as an organizational leader. Board Functions\: Provides board support as needed, including taking minutes and performing the functions of a Board Secretary as directed by the CEO and President and/or the Executive Services Leader. Minimum Job Requirements Bachelor's Degree in Healthcare, Business or related field 4-7 years of providing support to executive level positions Advance level of proficiency in Microsoft Word, PowerPoint, Excel, Vizio, Canva and Adobe Acrobat Knowledge, Skills, and Abilities 2-3 years of experience support CEO/President level. Ability to take and transcribe meeting minutes. Ability to learn new software applications. Ability to meet strict deadlines. Ability to perform job duties under stressful conditions. Ability to work independently. Able to relate cooperatively and constructively with clients and co-workers. Able to work with high-level executives both inside and outside of the organization. Able to prioritize and manage multiple projects simultaneously and follow through on issues in a timely manner. Excellent verbal and written communication skills. Excellent organizational, customer service, and interpersonal skills. Experience in handling confidential information. Knowledge of accounting skills. Utilizing discretion and independent judgment to develop financial reports.

The range for this role is $72,900 - $89,100 Actual base pay will be determined based on a successful candidate's work location, skills/abilities, experience, and education. This role includes opportunity to receive an annual bonus target of 5% of annual eligible earnings. Actual bonus amounts are determined by length of time in role, individual performance, and organizational performance. Interested applicants must be willing and able to work a hybrid schedule (2-3 days/week) in our Lake Nona, FL office. The Mission At Christian Care Ministry we believe that Christians can, and should, share in one another's burdens. Through the use of Medi-Share , a healthcare sharing ministry for Christians, we cultivate that belief. To that end, our Mission Statement is as follows: Connecting people to a Christ-centered community wellness experience based on faith, prayer, and personal responsibility. The Team Everyone at Christian Care Ministry is in agreement with our Statement of Faith, which outlines our core beliefs. Although we aren't perfect people, we are serving our perfect God and our Members to the best of our ability. The Job The Senior Executive Assistant will support the strategic, administrative, organization, and logistics functions of the Executive office. This role will assist assigned senior leadership (primarily supporting the Chief Strategy Officer, Chief Operating Officer, and Chief Information Officer) in developing and leading special projects as assigned, including conducting ad hoc research and analysis. This individual will possess the ability to successfully navigate the organizational hierarchy and business processes to deliver outcomes prioritized by senior leadership. This role may lead and direct the schedules of assigned senior leadership and coordinate the logistics of the executive duties. This role will help plan, organize, and manage personal travel, meetings, and events involving the C-level executives and their guests. A high attention to detail, forward-thinking mindset, and the ability to balance multiple projects simultaneously will help define success in this role. This role would be based in our new Lake Nona office, so we seek someone with ability to also act like an office manager. We seek someone who is vibrant and passionate about making an impact, who can absorb the strategies and business philosophies of our new subsidiary company and who can be an onsite culture influencer, without being an executive. Essential Job Duties & Responsibilities Develop and manage project plans and action items to drive progress Communicate clearly and concisely in verbal and written forms to stakeholders at all levels of the organization. Be self-sufficient in your ability to conduct ad hoc research as assigned and establish strategic white papers with input from senior leaders Build strong and influential relationships across the organization to facilitate delivery of special projects as assigned Manage, maintain, and facilitate a complex calendar - scheduling internal and external meetings, appointments, and events for multiple executive leaders and guests Manage and coordinate executive travel - pre-trip planning, organize agenda and functions, and set up / tear down logistic requirements Be a strong company culture ambassador in the new office, willingly and joyfully taking on the role of quasi office manager and the "face" of our Lake Nona office Anticipate and build contingency plans to facilitate the efficient scheduling of the executives' time aligned with strategic priorities Process and maintain expenses and purchase requests for the executive office Organize and facilitate the coordination of contracts and agreements for the organization Prepare professional correspondence, communications, and presentations supporting the executive functions Attend required executive and board level meetings and participate in an administrative function Maintain strict confidentiality Help develop and maintain a proactive priorities list to support the executive office with upcoming deadlines and incoming requests Contribute to the exercise and expression of Christian Care Ministry's Christian beliefs Perform all other duties as assigned Essential Skills & Abilities Tech savvy - ability to navigate, coordinate, and manage changes in MS Suite (Outlook, Excel, Word, PowerPoint, Teams, Copilot), logistics and contract systems, and meeting technology platforms (Zoom, Teams, etc.) Planning and organizing - ability to work effectively without supervision Proactive thinker with the ability to anticipate the needs of the assigned executive Flexible and comfortable in a fast-paced environment, dealing well with rapid change Excellent verbal and written communication skills Positive, welcoming, and engaging attitude Exceptional attention to detail - very organized Ability to work a flexible schedule as needed Core Competencies/Demonstrable Behaviors Models the behaviors outlined in the Ideal Team Player book, specifically the virtues of Humble, Hungry, and Smart (Emotional Intelligence) Collaborates - builds partnerships and works collaboratively with others to meet objectives Interpersonal Savvy - relates openly and comfortably with a diverse group of people Must be able to communicate effectively and build engagement across all audiences Situational Adaptability - adapts approach and demeanor in real time to match the shifting demands of different situations Optimize work processes - knows the most effective and efficient processes to get things done Being resilient - rebounds from setback and adversity when facing difficult situations and deadlines Education and/or Experience High School diploma or GED required, Bachelor's degree preferred 6+ years of Executive Administrative experience or Project Management experience required; preferably within a healthcare payer, technology, or financial services organization A relevant background in executive administration, project management, or healthcare payer operations is preferred Supervisory Responsibilities This job does not directly supervise other employees, but is responsible for influencing and directing the work and schedules of others (including other executives) Travel This job may require some travel (3-5 times per year) Incentives & Benefits We work hard to serve our Medi-Share Members, but know we can only do that if we invest in our employees professionally, financially, physically, socially, and spiritually. We purposefully invest in our employees so that our employees can invest in others. For full-time employees working 30 hours or more, some of our benefits include, but are not limited to: • 100% paid Medical for employees/99% for family • Generous employer Health Savings Account (HSA) contributions • Employer-paid Life Insurance (3x salary) and Long-term Disability Insurance • 6 weeks of paid parental leave (for both mom and dad) • Dental - two plans to choose from • Vision • Short-term Disability • Accident, Critical Illness, Hospital Indemnity • 401(k) - up to 4% match on ROTH or Traditional contributions • Generous paid-time off and 11 paid holidays • Wellness plan including Financial, Occupational, Mental/Spiritual, and Physical health incentives up to $50/mo • Employee Assistance Program including no cost, in-person mental health visits and employee discounts • Monetary Anniversary Awards Program • Monetary Birthday Awards Minimum Age Requirement: Due to the nature of the responsibilities associated with this position-including independent decision-making, access to confidential information, and potential exposure to regulated environments-candidates must be at least 18 years of age at the time of hire. This requirement is in accordance with applicable federal and state labor laws and is intended to ensure compliance with workplace safety and legal standards.

Job Details Experienced Remote Office - Remote, WA Remote - Work From Home - Full Time $75000.00 - $94000.00 Salary/year Admin - ClericalDescription Executive Assistant to the CEO Remote | Full-Time | Flexible Schedule About Us At Core Health & Fitness, our purpose is to live and share our passion for fitness. We bring innovative health and fitness solutions to the global market with brands like StairMaster, Schwinn, Nautilus, Star Trac, Throwdown, Wexer, and we're still growing. At Core we are committed to building an energetic, diverse, and inclusive workspace. We value our differences and see community strength in diversity and representation. We're always on the lookout for innovators, dreamers and doers who are passionate about fitness and wellbeing. If you're looking for a fulfilling career in helping people, find the best version of themselves, you've come to the right place. We are looking for an Executive Assistant to our CEO to join our growing organization! Qualifications About the Role As the Executive Assistant to our CEO, you will be at the center of executive operations - ensuring priorities are managed, communication flows smoothly, and projects move forward. This role requires flexibility, professionalism, and the ability to anticipate needs. Why Join Us Competitive Annual Salary Range: $75,000 - $94,000 We offer a comprehensive benefits package - Medical, Dental, Vision, 401K with company match, Paid Time Off, Life Insurance, Short- and Long-Term Disability, Voluntary Benefits, Pet Insurance, EAP, and more. Employee discount on equipment purchases What You'll Do Manage and maintain the CEO's calendars, appointments, and travel arrangements (domestic and international), ensuring efficient use of time. Screen, prioritize, and route incoming correspondence, emails, and phone calls; draft responses or redirect as appropriate. Develop, post, and monitor content on the CEO's social media accounts to align with organizational messaging and branding. Prepare, edit, and proofread correspondence, reports, presentations, and other confidential documents with a high degree of accuracy. Plan and coordinate meetings, including agenda preparation, materials distribution, logistics, and recording/distribution of minutes. Support special projects, strategic initiatives, and cross-functional collaboration at the direction of the CEO. Serve as a liaison between the CEO, senior leadership, and other stakeholders, ensuring effective communication and follow-through. Prepare and manage expense reports, reimbursements, and budget tracking for the executive office. Maintain strict discretion and confidentiality when handling sensitive company and personnel matters. Assist with meeting documentation and summaries, utilizing Artificial Intelligence (AI) tools such as CoPilot or ChatGPT. Work flexible hours, including early mornings, evenings, and occasional weekends, to accommodate the CEO's schedule and organizational needs. What We're Looking For 5+ years of progressive administrative experience; C-suite support strongly preferred. Proven ability to thrive in a fast-paced environment. Excellent organizational, time-management, and communication skills. Proficiency with Microsoft Office, Teams, and modern workplace tools; comfortable using AI-powered tools. Professional demeanor, sound judgment, and strong emotional intelligence. Associate or bachelor's degree preferred. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire. This reflects management's assignment of essential functions. It is only a summary of the typical functions of the job, not an exhaustive or comprehensive list of all possible job responsibilities, tasks, and duties. The responsibilities, tasks, and duties of the employee might differ from those outlined in the above job description and, other duties as assigned, might be part of the role. It does not restrict the tasks that may be assigned nor is it considered a contract of employment overriding at-will employment. Core Health& Fitness is an equal opportunity employer that does not discriminate on the basis of race, color, national origin, sex, disability, age, religion, sexual orientation, gender identity, gender expression, creed, disabled veteran status, marital status, or Vietnam-era veteran status. If you are a person with a disability and you need assistance in applying for a position with Core Health & Fitness, please contact our Human Resources department at **************** and direct assistance will be provided.

Job Details Avow Hospice - Naples, FL $42000.00 - $62000.00 Salary/year Description To perform this job successfully, an individual will provide high-level administrative and organizational support to senior executives, managing their schedules, coordinating travel, drafting documents, and acting as a liaison between the executives, the board of directors, and others. Key responsibilities include maintaining confidentiality, managing communications, planning meetings, preparing reports, and assisting with special projects to ensure the executives can focus on core responsibilities and organizational goals. The Executive Assistant must demonstrate an ability to anticipate needs, identify process improvements, implement efficient administrative systems and demonstrate competency in each of Avow's core values. The requirements listed below are representative of the knowledge, skill, and ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. Job Summary: The Executive Assistant and Board Liaison will provide a wide range of operational support to the President & CEO, Avow Board of Directors, Chief Financial Officer, Chief Clinical Officer, and Chief Compliance Officer including the coordination of activities with internal and external parties. This position requires analytical skills as well as experience with administration, communication and internal and external relations. This role requires discretion, initiative, professionalism, and the ability to handle multiple priorities with accuracy and confidentiality. Job Duties: Calendar & Meeting Management • Plans, schedules, and manages activities using Microsoft Outlook/Office 365 and other applicable tools. • Exercises sound judgment in scheduling meetings, managing multiple requests, and resolving calendar conflicts promptly. • Coordinates internal and external meetings, ensuring agendas, materials, and logistical arrangements are in place. Communication & Correspondence • Serves as a primary point of contact between executives, staff, vendors, clients, and stakeholders. • Manages incoming and outgoing correspondence, ensuring timely and appropriate responses. • Answers and screens phone calls professionally, takes accurate messages, and follows up as needed. Administrative Support • Prepares, edits, and formats reports, presentations, and other documents, ensuring they are accurate and professionally presented. • Maintains confidentiality and exercises discretion in all interactions and communications. • Performs general administrative tasks, including filing, copying, scanning, and data entry, as needed. Board & Meeting Coordination • Responsible for board management administration to manage meetings, build agendas, collect and upload documents, and distribute materials. • Ensures timely preparation and distribution of agendas, meeting packets, and other materials for Board and Committee Chairs and the Executive Leadership Team. • Attends Board and Committee meetings as needed; takes, prepares, and distributes accurate meeting minutes utilizing conventional methods as well as Artificial Intelligence. • Manages Board Room and Ispiri Community Center calendars; ensures meeting rooms are properly prepared. • Prepares and updates monthly and quarterly presentations for the Board of Directors. Travel & Logistics • Coordinates complex travel arrangements for executives, including flights, accommodations, ground transportation, and itineraries. • Ensures the most efficient and cost-effective travel options are secured. Event Planning & Hospitality • Coordinates logistics for executive and Board-level meetings and events. • Greets visitors and Board members professionally; ensures hospitality needs are met. Problem Solving & Initiative • Proactively identifies and resolves administrative or scheduling issues. • Demonstrates a high level of initiative, flexibility, and resourcefulness in performing day-today responsibilities. Other Duties • Supports special projects and performs other duties as assigned in support of executive and organizational needs. Core Values: Integrity: We are honest, hardworking professionals driven solely by the well-being of our patients and their loved ones and the community we serve. Education: We believe it is important not only to serve the community but to educate community members about our services and the role we play at the end of life. Innovation: We embrace change and are always looking at creative ways to solve problems and serve our population. Collaboration: We know we cannot achieve everything we want without working hand-in-hand with each other with our healthcare partners and with the community. Celebration: We believe in the importance of celebrating life and relationships. Qualifications Education and / or Experience: Associate's degree; or four to five years' experience as an Administrative Assistant/Executive Assistant to a member of a senior leadership team; or equivalent combination of education and experience. Proven experience as an executive assistant with exemplary organizational, planning and time management skills. Certificates, Licenses, Registrations: Administrative Professional Certification preferred. Florida Notary Public required within six months of hire. Computer Skills: Proficiency in office software and technology to create documents, manage databases, and facilitate communication including knowledge of Microsoft Office Suite (Outlook Word, Excel, PowerPoint, Teams, Co Pilot) as well Android and Apple devices and applications, and typing skills with ability to type 60 words per minute. Language Skills: Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or government regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from executives, board members, staff, and the general public. Mathematical Skills: Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to create and interpret statistical analysis. Reasoning Ability: Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. Physical Demands: (The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.) While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to sit and use hands to finger, handle, or feel. The employee is occasionally required to stand; walk; reach with hands and arms, and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required for this job include close vision, peripheral vision, and ability to adjust focus. Work Environment: (The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.) The noise level in the work environment is usually moderate. Compensation and Benefits: This is only a summary of our employee benefits; it is subject to change. Medical insurance (PPO) with prescription drug co-pay or HDHP w/HSA Supplemental Benefits (hospital confinement, accident and/or cancer) Dental insurance Vision Insurance Life and accidental death/dismemberment insurance (company paid) Long term care insurance (company paid) Retirement savings plan (TSA/403(b) matching program) Short and long term disability insurance (company paid) LegalShield (identity protection and more) Bereavement leave for family and pets Direct deposit Credit union availability Employee Assistance Program Paid time off Mileage reimbursement In-house continuing education opportunities Discounted membership at local area Fitness Center Tuition reimbursement Other employer-sponsored activities Avow is a Tobacco Free Organization which includes but is not limited to cigarettes, electronic cigarettes, vaping, cigars, cigarillos, pipes, chewing tobacco, snuff, dip, and loose tobacco smoked via pipe or hookah. And due to the above, Avow will only hire Nicotine Free individuals.

Moorings Park is looking for an Executive Assistant. The Executive Assistant to the President/CEO provides strategic and administrative support to the Chief Executive Officer of Moorings Park Institute, Inc., its subsidiaries, affiliates, and governance committees. This position plays a vital role in ensuring the efficient operation of the executive office and its alignment with broader organizational goals. Designed for a results-driven professional with strong organizational, communication, and problem-solving skills, this role offers significant exposure to C-level leadership, board operations, healthcare administration, and resident relations. The Executive Assistant acts as a central point of contact for internal stakeholders, external partners, and residents, while supporting high-priority initiatives and confidential matters with professionalism and discretion. This position offers a unique opportunity for recent graduates seeking career growth in healthcare leadership, nonprofit governance, or operational strategy within the continuing care retirement community (CCRC) industry. Contributions: President/CEO's Office Serve as the primary point of contact for the CEO's office, ensuring all visitors and inquiries are greeted with professionalism and courtesy. Partner with the Executive Management Team to support cross-functional initiatives and executive-level operations. Oversee the CEO's calendar, including scheduling of meetings, appointments, travel arrangements, and related logistics. Draft, edit, and produce high-quality correspondence, reports, and presentations for both internal stakeholders and external partners. Manage and prioritize incoming communications, responding directly or coordinating follow-up actions on behalf of the CEO. Assist with the development and delivery of presentation materials for board meetings, executive briefings, and resident forums. Maintain accurate, organized, and confidential files and records, ensuring compliance with HIPAA and internal privacy standards. Track and reconcile departmental expenses, office supply needs, and capital-related expenditures for the executive office. Coordinate administrative logistics and documentation for Strategic Tactical Committees and other interdisciplinary groups. Assist in the preparation and distribution of internal reporting, including organizational Scorecards and performance metrics. Manage scheduling platforms, room reservations, and collaboration tools to support meetings and executive functions. Provide cross-coverage and collaborative support to administrative colleagues to ensure organizational continuity and consistency. Lead regular knowledge-sharing initiatives among administrative professionals to strengthen communication and skills alignment. Plan, lead, and execute special projects on behalf of the CEO, exercising sound judgment and independent problem-solving. Remain current on trends and best practices in executive support, healthcare administration, and operational compliance. Identify and implement process improvements, technology enhancements, and communication strategies that streamline executive operations. Board of Directors Support board operations by preparing agendas, materials, and notifications for board and committee meetings. Maintain annual board calendars, session planning documents, and recurring reporting schedules. Assist with governance record-keeping, policy updates, and regulatory documentation. Prepare official meeting minutes and maintain permanent records for all board and committee activities. Manage the board portal, maintain board member rosters, and oversee updates to internal and external web content. Coordinate logistics for board travel, conference registration, and onboarding of new members including fingerprinting and compliance with AHCA, DFS, and OIR requirements. Residents Serve as a resource for residents and family members seeking executive support or direction to the appropriate departments. Provide administrative support to the Residents Council Finance Committee, including scheduling, technology setup, and documentation. Support communication and data-sharing related to experience management programs (e.g., Qualtrics, Walker) in collaboration with the COO. Provide notary public services to residents and staff as needed. Job Requirements: Excellent oral and written communication skills in the English language required During emergencies or natural disasters may be required to be on duty for the duration of the disaster. A college graduate (Bachelor's degree preferred), ideally in Health Administration, Business, Communications, or a related field, or equivalent experience. A confident communicator, eager to learn from senior leaders and contribute meaningfully to organizational goals. Highly organized, detail-oriented, and proactive - with a mindset for continuous improvement and ownership. Technologically savvy, with experience in Microsoft Office Suite; experience with CRMs or board governance software is a plus. Passionate about healthcare, aging services, and making a difference in the lives of others. Moorings Park Communities, a renowned Life Plan organization includes three unique campuses located in Naples, Florida. We offer Simply the Best workplaces through a culture of compassionate care for both our residents and our partners. Simply the Best Benefits for our partners include: FREE health and dental insurance FREE Telemedicine for medical and behavioral health Vision insurance, company paid life insurance and short-term disability. Generous PTO program HSA with employer contribution Retirement plan with employer match Tuition reimbursement program Wellness program with free access to on-site gym Corporate discounts Employee assistance program Caring executive leadership

Job Title: Special Assistant to the Chief Policy Officer Reports To: Chief Policy Officer FLSA Status: Exempt About NACHC: Founded in 1971, the National Association of Community Health Centers (NACHC) serves as the leading voice for America's Health Centers and the people and communities they serve. NACHC works to promote the provision of high-quality, affordable, community-based health care to everyone, particularly to underserved populations. Position Summary: The Special Assistant to the Chief Policy Officer plays a pivotal role in supporting the Chief Policy Officer's strategic and operational responsibilities. Acting as a trusted partner and resource, this position ensures seamless management of the Chief Policy Officer's schedule, facilitates data-driven decision-making, and oversees special projects and initiatives. The Special Assistant serves as a key point of contact for stakeholders, coordinates cross-functional efforts, creates public-facing presentations and materials, and proactively addresses challenges to maintain organizational efficiency. This role supports a highly visible executive and is ideal for a detail-oriented professional who thrives in a fast-paced, collaborative environment and is passionate about driving success for non-profit, mission-driven organizations. Key success factors for this role include building strong relationships with stakeholders, creating clear written summaries and recommendations, and managing multiple projects with accuracy and timeliness. The ideal candidate will thrive in a fast-paced, collaborative environment, handling daily responsibilities independently. A general understanding of and some experience in the healthcare or non-profit health and social services sectors are also essential. Most critical will be a deep commitment to the NACHC mission of championing Community Health Centers, which provide innovative primary care in underserved communities. Key Responsibilities: · Calendar and Schedule Management: Maintain and coordinate the Chief Policy Officer's complex calendar to ensure efficient scheduling and prioritization of meetings, events, and commitments. As needed, compile meeting minutes, summaries, and actionable follow-ups. · Reports and Presentations: Prepare detailed reports, presentations, and briefing materials for senior leadership, synthesizing complex information into clear, actionable insights. · Research and Analysis: Conduct thorough research and data analysis to provide informed recommendations that support decision-making processes. · Project Coordination: Manage and oversee cross-functional projects and initiatives, develop and adhere to project plans, ensuring alignment with organizational goals and timely completion. · Special Projects: Take ownership of special projects as assigned by the Chief Policy Officer, delivering high-quality results within established timelines. · Issue Resolution: Proactively identify potential challenges, propose solutions, and implement processes to address them effectively. · Stakeholder Communication: Serve as a primary point of contact for internal and external stakeholders, fostering strong relationships and facilitating effective communication. Required Qualifications: · Education: Bachelor's degree in Business Administration, Public Policy, Public Health, Communications, or a related field. · Experience: Minimum 3-5 years of experience in executive support, project management, or a related role. · Technical Skills: Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and familiarity with project management tools (e.g., Asana). · Organizational Skills: Exceptional ability to prioritize tasks, manage time effectively, and adapt to shifting priorities. · Analytical Skills: Strong aptitude for data analysis, attention to detail, critical thinking, and problem-solving. · Communication: Excellent verbal and written communication skills, with the ability to create professional reports and presentations. · Interpersonal Skills: Strong relationship-building capabilities and a collaborative approach to working with diverse teams. Facilitation experience preferred. · Proactive Attitude: Self-starter who takes initiative, anticipates needs, and delivers results with minimal supervision. · Confidentiality: Proven ability to handle sensitive information with discretion and integrity. Why Join NACHC? At NACHC, you'll be part of a dedicated and collaborative team working to improve the health and well-being of communities nationwide. We offer competitive compensation, comprehensive benefits, and opportunities for growth in a purpose-driven organization. Salary: $65,000-$83,000

The Receptionist / Executive Assistant to the Chief Administrative Officer (CAO) serves as the first point of contact for visitors and callers while also providing high-level administrative and organizational support to the CAO. This dual role requires professionalism, discretion, strong communication skills, and the ability to manage multiple priorities efficiently in a dynamic environment. Essential Duties and Responsibilities: Reception Duties (Front Desk Support): Greet and assist visitors, ensuring a professional and welcoming atmosphere. Answer and direct incoming phone calls and general inquiries. Manage incoming and outgoing mail and deliveries. Maintain the reception area and conference rooms to ensure a clean and organized environment. Coordinate scheduling and setup for meetings held in common areas. Provide general office support, such as ordering supplies, maintaining contact lists, and managing office equipment service needs. Assist with coordinating office service needs Executive Assistant Duties (Support to the CAO): Manage and maintain the CAO's calendar, including scheduling meetings, appointments, and travel arrangements. Prepare and edit correspondence, presentations, reports, and other documents on behalf of the CAO. Assist with meeting preparation - compiling agendas, taking minutes, and following up on action items. Handle confidential and sensitive information with discretion and professionalism. Coordinate communication between the CAO and internal/external stakeholders. Track and manage deadlines, initiatives, and project updates related to the CAO's office. Support special projects and organizational initiatives as assigned. Education and Experience Requirements: Associate's degree or equivalent experience required; Bachelor's degree preferred. Experience: Minimum of 3 years in an administrative, executive assistant, or front-office role; healthcare or corporate experience preferred. Knowledge/Skills/Abilities: Exceptional verbal and written communication skills. Strong organizational and time management abilities. High level of professionalism and discretion. Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). Ability to multitask and adapt to changing priorities. Positive attitude and strong interpersonal skills. Working Conditions: Standard office environment with frequent interaction with staff, leadership, and visitors. May occasionally require extended hours during organizational events or special projects. Physical Requirements (X = Required for job): X Sitting for extended periods X Lifting/carrying up to 20 pounds various items Standing for extended periods X Lifting/carrying more than 20 pounds various items X Extended periods viewing computer screen X Repetitive Motions Walking X Pushing/Pulling X Reading X Bending/Stooping X Speaking X Reaching/Grasping X Hearing X Writing

Performs skilled and confidential administrative and secretarial services for the Executive Director, Board of Directors, other Directors, and administrative staff. ESSENTIAL FUNCTIONS: This information is intended to be descriptive of the key responsibilities of the position. The following examples do not identify all duties performed by any single incumbent. Provides administrative support to the Executive Director - including all correspondence, routing information, keeping files, answering voice mail, opening & sorting mail, and maintaining Executive Director's phone contacts. Provides administrative support to the Board of Directors- including scheduling meetings, preparing agenda packets, typing minutes, and maintaining all files/records. Coordinates food and beverage needs for meetings. Provides administrative support to other agency directors and managers, as needed. Responsible for coordination of all staff travel arrangements, including registrations, hotel & airline reservations, check requests to business office and dissemination of information to attendees of professional training and other conferences. Responsible for preparation of the monthly administrative calendar and for keeping Executive Director's calendar. Maintains agency contract files in accordance with agency standards. Opens and distributes all incoming mail on a day-to-day basis - agency wide Assists with processing all outgoing mail agency wide. Provides secondary relief to Receptionist, as requested. Maintains agency mailing list database. Maintains agency administrative files. Knowledge of agency policies, regulations, procedures, both programmatic and administrative. Maintains a high level of confidentiality for matters pertaining to all discussions and aspects related to the agency and personnel. Coordinates with Executive Director regarding all issues with Agency Events, including updating mailing list, working with Executive Director on location of event, preparing and mailing all correspondence, communication with caterer regarding menu selection, including all other issues regarding event. Attendance at all Board meetings which may be an after-hours requirement. Ensure all board members attend required JWB trainings. Provide all Board Meeting summaries to accounting for auditing purposes. Responsible for bi-weekly management meeting, scheduling, and meeting summary. Responsible for renewing all agency community partner licensures and immediately reports any agency changes to those partners. Addresses agency “.info” emails and/or communicates need to appropriate department/program for resolution. Prints out and distributes all informational agency brochures. Works with media department assure all department business cards are ordered and distributed. Other duties and specific projects as assigned. Required Skills/Abilities : Ability to use Internet for research for Executive Director's needs. Proficient in Microsoft Office and agency software, ex. AVATAR, postage system etc. Education and Experience: Preferred: Associate of Arts degree in Business or related field and four years of responsible administrative experience in a healthcare setting. Minimum: A high school diploma with business courses emphasized. Two years of clerical experience, Ability to use computer and all Microsoft Office applications, and type 55 wpm. Physical Requirements: Must be able to lift up to 15 pounds at a time. Must be able to sit, twist, bend and stand for long periods. Must be able to transport self from building to building and differing locations. Must be able to communicate orally and in writing. Special Working Conditions: Exposure to public and outside business officials/professionals, some client contacts, and at times treatment program conditions, occasional late hours or weekend events.

Executive Administrative Coordinator - Olympia Orthopaedic Associates Job Type: Full-time Pay: $31.25 - 45.55 per hour (pay is determined based on years of experience, salary may be considered depending on starting offer) Summary of benefits: OOA covers part or all of the cost for Health, Dental, Vision, and Long-term Disability Insurance. Employees are eligible to participate in a 401k plan with company matching. Flex spending plans, uniform allowances, and an Employee Assistance Program available as well. New, full-time staff will accrue a minimum of 17 days of paid time off per year. Olympia Orthopaedics is a drug-free, alcohol-free, and smoke-free workplace. If offered employment, passage of background screen and pre-employment drug screen is required. Please note nicotine levels are included in testing. Executive Administrative Coordinator Job Duties: The Executive Administrative Coordinator is responsible for providing high-level administrative support to 6 designated executive(s) (C-Suite), ensuring the smooth workflow and daily operations in the Administrative Department. This is a top-level administrative support position, working with highly confidential matters and information. Work situations are a variety of functions from a routine nature, to complex special project work, requiring organization in working with information relating to a wide variety of subject areas, policies, and programs. This position requires attention to detail; strong customer service skills; discretion and good judgment when dealing with sensitive, privileged, and confidential information. This position has a wide variety of both internal and external contacts. Executive Administrative Coordinator Job Requirements: * Minimum 1 year experience in an administrative role such as office management, secretarial, or personal assistant roles. * Preferred - Project management experience including coordination of multiple projects with varying deadlines. * Preferred - 2 or more years' experience in executive assistant support. * Preferred - Healthcare experience, especially in healthcare administration. For a complete Executive Administrative Coordinator job description, please see attached document or visit: ******************** and select Careers. * It is the policy of OOA to provide equal opportunity for employment to all individuals regardless of race, color, religion, sex, national origin, age, veteran status, marital status, political affiliation, disability, sexual orientation, or other status protected by local, state, or federal law. All applicants for employment are evaluated on the basis of education, training, experience, skill, aptitude, and other work-related factors. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions. If you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please direct your inquiries to Gabrielle Coviello, Recruiting Coordinator, careers@olyortho. com*

Executive Administrative Coordinator - Olympia Orthopaedic Associates Job Type: Full-time Pay: $31.25 - 45.55 per hour (pay is determined based on years of experience, salary may be considered depending on starting offer) Summary of benefits: OOA covers part or all of the cost for Health, Dental, Vision, and Long-term Disability Insurance. Employees are eligible to participate in a 401k plan with company matching. Flex spending plans, uniform allowances, and an Employee Assistance Program available as well. New, full-time staff will accrue a minimum of 17 days of paid time off per year. Olympia Orthopaedics is a drug-free, alcohol-free, and smoke-free workplace. If offered employment, passage of background screen and pre-employment drug screen is required. Please note nicotine levels are included in testing. Executive Administrative Coordinator Job Duties: The Executive Administrative Coordinator is responsible for providing high-level administrative support to 6 designated executive(s) (C-Suite), ensuring the smooth workflow and daily operations in the Administrative Department. This is a top-level administrative support position, working with highly confidential matters and information. Work situations are a variety of functions from a routine nature, to complex special project work, requiring organization in working with information relating to a wide variety of subject areas, policies, and programs. This position requires attention to detail; strong customer service skills; discretion and good judgment when dealing with sensitive, privileged, and confidential information. This position has a wide variety of both internal and external contacts. Executive Administrative Coordinator Job Requirements: Minimum 1 year experience in an administrative role such as office management, secretarial, or personal assistant roles. Preferred - Project management experience including coordination of multiple projects with varying deadlines. Preferred - 2 or more years' experience in executive assistant support. Preferred - Healthcare experience, especially in healthcare administration. For a complete Executive Administrative Coordinator job description, please see attached document or visit: ******************** and select Careers. *It is the policy of OOA to provide equal opportunity for employment to all individuals regardless of race, color, religion, sex, national origin, age, veteran status, marital status, political affiliation, disability, sexual orientation, or other status protected by local, state, or federal law. All applicants for employment are evaluated on the basis of education, training, experience, skill, aptitude, and other work-related factors. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions. If you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please direct your inquiries to Gabrielle Coviello, Recruiting Coordinator, careers@olyortho. com*

Executive Administrative Coordinator - Olympia Orthopaedic Associates Job Type: Full-time Pay: $31.25 - 45.55 per hour (pay is determined based on years of experience, salary may be considered depending on starting offer) Summary of benefits: OOA covers part or all of the cost for Health, Dental, Vision, and Long-term Disability Insurance. Employees are eligible to participate in a 401k plan with company matching. Flex spending plans, uniform allowances, and an Employee Assistance Program available as well. New, full-time staff will accrue a minimum of 17 days of paid time off per year. Olympia Orthopaedics is a drug-free, alcohol-free, and smoke-free workplace. If offered employment, passage of background screen and pre-employment drug screen is required. Please note nicotine levels are included in testing. Executive Administrative Coordinator Job Duties: The Executive Administrative Coordinator is responsible for providing high-level administrative support to 6 designated executive(s) (C-Suite), ensuring the smooth workflow and daily operations in the Administrative Department. This is a top-level administrative support position, working with highly confidential matters and information. Work situations are a variety of functions from a routine nature, to complex special project work, requiring organization in working with information relating to a wide variety of subject areas, policies, and programs. This position requires attention to detail; strong customer service skills; discretion and good judgment when dealing with sensitive, privileged, and confidential information. This position has a wide variety of both internal and external contacts. Executive Administrative Coordinator Job Requirements: Minimum 1 year experience in an administrative role such as office management, secretarial, or personal assistant roles. Preferred - Project management experience including coordination of multiple projects with varying deadlines. Preferred - 2 or more years' experience in executive assistant support. Preferred - Healthcare experience, especially in healthcare administration. For a complete Executive Administrative Coordinator job description, please see attached document or visit: ******************** and select Careers. *It is the policy of OOA to provide equal opportunity for employment to all individuals regardless of race, color, religion, sex, national origin, age, veteran status, marital status, political affiliation, disability, sexual orientation, or other status protected by local, state, or federal law. All applicants for employment are evaluated on the basis of education, training, experience, skill, aptitude, and other work-related factors. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions. If you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please direct your inquiries to Gabrielle Coviello, Recruiting Coordinator, careers@olyortho. com*