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Executive Assistant jobs at Johns Hopkins Medicine

- 407 jobs
  • Executive Director of Finance

    Johns Hopkins Bayview Medical Center 4.5company rating

    Executive assistant job at Johns Hopkins Medicine

    Job Responsibilities: The Executive Director of Finance oversees Johns Hopkins Bayview Medical Center (“JHBMC”) financial operations under the direction of the JHBMC Vice President of Finance/CFO. This position will provide strategic leadership and direction for all financial aspects within the functional area, and will provide senior management with financial reports and overall financial management necessary for the fiscally prudent operation of each area. The position will be an integral part of the management of the functional area and will ensure development of a strong finance team through the mentoring of key individuals within the department. Role Accountabilities Include Development and review of the functional area(s)' finance staff Partner with operational leaders to assess, analyze and help manage operating and capital budgets. Opine on business plans, particularly on the revenue assumptions and bottom line impact of regulated services under GBR. Provide financial guidance and consultation to senior management and key stakeholders Annual operating and capital budgets Financial analysis of actual and budgeted performance Providing monthly accruals and budget variance explanations to General Accounting Assist with production and maintenance of the monthly financial statements and reports Assist with revenue reconciliation, billing, and charge entry Research project administration and accounting (including grant submissions, effort reporting, and cost transfers) Partner with key stakeholders across the Johns Hopkins Health System to achieve strategic and operational objectives Responsible for using a data driven approach to assess new opportunities in the context of market demand and financial/resource investment feasibility Program/product development analysis Develop and/or monitor compliance with financial policies, internal controls, and internal audit recommendations Oversee budget development for JHBMC under the scope of the functional area assigned ensuring that the combined whole is accurate and complete. Monitor and address budget variances HBMC oversight of regionalized financial functional areas Develop and enforce departmental financial policies and internal controls. Work independently with limited supervision. Manages staff and has responsibility for hiring, firing, and performance management Resolve issues that block process; Identify appropriate communication channels; Primary responsibility for financial issues of JHBMC; Must ensure accuracy of data and quality of service. Utilize techniques of financial analysis to identify, plan, develop, implement and monitor financial strategies and resolutions to problem areas Develop and interpret a variety of financial reports which may include: Income statements, balance sheets, statement of cash flows; Ratio interpretation, financial performance monitoring as well as prospective external partners Qualifications: BS/BA in Accounting, Finance, or related field required. CPA or Master's degree strongly preferred. Minimum ten years progressive experience in Business and Finance preferably in an academic medical center. 5-7 years of management experience with significant business impact. Working understanding of HSCRC payment policies and compliance requirements
    $107k-172k yearly est. 3d ago
  • Executive Communications Administrator

    Johns Hopkins Medicine 4.5company rating

    Executive assistant job at Johns Hopkins Medicine

    We're looking for a dynamic communications professional to shape the voice of the Office of the President at Johns Hopkins Health System. In this pivotal role, you'll be the primary writer and editorial gatekeeper, ensuring every message reflects clarity, consistency, and impact. Reporting to senior leadership, you'll craft compelling speeches, blogs, presentations, and institutional communications that articulate the President's vision and engage diverse audiences. If you thrive on creating strategic, high-quality content that influences and inspires, this is your opportunity to make a meaningful mark at one of the nation's leading health systems. The Johns Hopkins Health System Corporation is a not-for-profit organization dedicated to providing the highest quality of care in the treatment and prevention of human illness. JHHS is an academically based health system consisting of: The Johns Hopkins Hospital, Johns Hopkins Bayview Medical Center, Johns Hopkins Howard County Medical Center, Suburban Hospital, Sibley Memorial Hospital, The Johns Hopkins All Children's Health System, Johns Hopkins Community Physicians, The Johns Hopkins Medical Services Corporation and Johns Hopkins Medical Management Corporation. What You Bring: Education: Bachelor's degree in communications, journalism, marketing, public relations, business or related field required Work Experience: 7 years of related experience in academic medicine, health care or with a large Fortune 500 Company in supervising and implementing effective internal communications plans and strategies, and in editing/directing high-quality internal publications Knowledge, Skills, and Abilities: * Knowledge of high-level external and internal communications strategies and tactics. Well versed in communication audits and in working closely with top executives of a large academic medical center, health care organization or corporation to drive communications to employees and external audiences * Demonstrated experience integrating communications with branding and marketing communications principle * Demonstrated knowledge in creating, implementing and measuring strategic communications plans, and measurement techniques * Advanced knowledge of relevant marketing and communications channels, functions and tools (such as social media, websites, media relations, content development, webinars/events, digital marketing, video production, graphic design, employee communications, etc.) necessary to collaborate with other specialized areas of marketing and communications to implement plans and strategies. * Demonstrated knowledge of leadership, conflict resolution and change management principles. * Experience in managing crisis communications. * Experience with latest communication methods, including online marketing and social media. * Demonstrated understanding of the coordination of electronic communications to support media relations, marketing, development and advocacy. * Knowledge of health care institutions and operations as well as health care regulatory compliance requirements, including HIPAA * Ability to meet the communications needs of a wide variety of clients by providing a broad range of communications. * Ability to work with top executive leadership to effectively direct internal institutional communications. * Proven track record in developing, managing and expanding client services in a sustainable and effective way. * Strong organizational skills and attention to detail. * Excellent written and oral communication skills required, including presentation skills. Demonstrated excellence in writing and editing. Effective and efficient communicator with the ability to assess and understand situations quickly and clearly. * Excellent interpersonal skills to effectively interact and collaborate at various levels, including senior leadership, physicians and experts, high-level external contacts, clients, patients and colleagues. * Ability to perform well in a collaborative, diverse and complex environment. * Strong leadership, negotiation/mediation, problem solving and project management skills. * Advanced leadership experience to build a team, maximize performance and outcomes, and coach and mentor to support professional development. * Ability to stimulate efficiency and effectiveness successfully integrating objectives, opportunities and resources. * Ability to integrate industry trends and standards, analyze data and synthesize information for problem solving and decision making. * Ability to manage sensitive and confidential information and situations. What We Offer: You can become a part of our diverse healthcare leadership team and enjoy extensive benefits with a variety of opportunities for personal and professional growth. From academic medical centers to local community hospitals, from downtown to the suburbs, Johns Hopkins Medicine has a work environment that will fit your personality and career goals. Comprehensive benefits including medical, dental, and vision insurance; paid time off; life and long-term disability coverage; 403(b) retirement plan with employer match; tuition assistance for employees and dependents; and wellness programs just to name a few. Salary Range: Minimum 113,755.00/anually - Maximum 143,894.00/annually. Compensation will be commensurate with equity and experience for roles of similar scope and responsibility. In cases where the range is displayed as a $0 amount, salary discussions will occur during candidate screening calls, before any subsequent compensation discussion is held between the candidate and any hiring authority. We are committed to creating a welcoming and inclusive environment, where we embrace and celebrate our differences, where all employees feel valued, contribute to our mission of serving the community, and engage in equitable healthcare delivery and workforce practices. Johns Hopkins Health System and its affiliates are drug-free workplace employers.
    $38k-49k yearly est. 7d ago
  • Physician / ObGyn / District of Columbia / Permanent / Regional Medical Director Women's Health - East Pierce

    Multicare Health System 4.5company rating

    Tacoma, WA jobs

    FTE: 1.0, Shift: Days, Schedule: M-F Clinical .70 FTE Salary min $253,320.90 - Salary max $281,467.90 Admin .30 FTE Salary min $105,000 - Salary max $150,000 The Regional Medical Director (RMD), Women???s Health has direct responsibility, in conjunction with leadership personnel within MultiCare Medical Partners (MMP), for the operational, clinical, and financial performance for a service line or group of related care lines within a region that make up a clinical division.
    $61k-89k yearly est. 14h ago
  • Executive Director, Dialysis Services - San Antonio, TX (Relocation Assistance Available)

    University Health 4.6company rating

    Washington, DC jobs

    : At University Health, we are dedicated to improving the health of our community through exceptional patient care, education, and innovation. Our team embodies a strong commitment to excellence, and we are seeking a dynamic and compassionate leader to guide our Dialysis Services team. Position Overview : As the Executive Director of Dialysis Services , you will oversee the administration and clinical direction of all dialysis services within our health system. This includes the renal clinic, inpatient dialysis programs, outpatient hemodialysis clinics, home dialysis modalities, and jail dialysis services. You will work closely with our Medical Directors to plan, organize, and lead the growth and efficiency of our dialysis services, ensuring compliance with regulatory standards and best practices in patient care. Key Responsibilities : Patient Care : Oversee the clinical services across multiple dialysis sites to ensure high-quality care in compliance with regulatory standards. Human Resources : Supervise and mentor a team of clinical and support staff. You will play a key role in staff development, recruitment, and fostering a positive work environment. Budget and Planning : Manage operational and capital budgets, ensuring efficient use of resources while meeting organizational goals. Policy and Procedures : Develop and update clinical and administrative policies to ensure ongoing compliance with healthcare regulations. Community Relations : Act as a liaison between University Health and the community, representing our dialysis services in various professional and public forums. Qualifications : Education : Bachelor's degree in Nursing (required); Master's degree (preferred) Experience : At least 3 years of experience as a clinical nurse supervisor or director in dialysis services; leadership experience in managing multi-system dialysis operations is highly preferred. Certifications : Current RN license in Texas; AHA BLS Healthcare Provider or Instructor card required. Skills : Strong leadership abilities, excellent communication skills (Spanish/English bilingual a plus), and a dedication to patient-centered care. Why University Health : Impactful Work : Contribute to the health of our diverse community by leading one of the most critical healthcare services in the region. Comprehensive Benefits : Competitive salary, comprehensive health plans, retirement options, and generous paid time off. Relocation Assistance : Moving to San Antonio? We offer relocation support to help you settle into your new role and home. Location : San Antonio is a vibrant and growing city with a rich cultural history, a lower cost of living, and a high quality of life. With access to excellent schools, outdoor activities, and a strong sense of community, San Antonio is the perfect place to call home.
    $152k-265k yearly est. 1d ago
  • Executive Director Home Health

    Compassus 4.2company rating

    Snohomish, WA jobs

    The Home Health Executive Director is responsible for modeling the Compassus values of Compassion, Integrity, Excellence, Teamwork, and Innovation and for promoting the Compassus philosophy, using the 6 Pillars of Success as the foundation. S/he is responsible for upholding the Code of Ethical Conduct and for promoting positive working relationships within the company, among all departments, and all external stakeholders. The Home Health Executive Director oversees and manages the day-to-day operations of the program and is a positive motivator for colleagues, patients, and the community. S/he works in union with the Regional Vice President to ensure a quality business operation. Position Specific Responsibilities Hands on leader who supervises, and provides coaching and education for staff. Fills in for any position in the program as needed. Reviews profit and loss statements, anticipates any risks to the business line, and meets and exceeds budgetary control. Explores resources of revenue improvement and expense reduction. Works in conjunction with the Director of Clinical Services and the Strategic Development team for growth strategies. Works as a community care consultant in conjunction with Strategic Development and/or Home Health Care Consultants. Maintains a positive image in the community. Creates and reviews year strategic plan. Responsible for all day-to-day operations for home health program(s) in a geographic coverage area. Maintains low service failure occurrences and/or handles service failures as a extreme priority. Maintains high patient and team member satisfaction. Partners with Human Resources as appropriate in recruitment, hiring, discipline, and discharges to ensure legality and consistency with policies and procedures. Creates a positive climate in which each team member feels highly valued, involved, and engaged; productivity is fostered; quality and service are promoted; and our “employer-of-choice” reputation is advanced Champions regular, effective communications in one-on-one and group settings, using both listening and speaking skills to promote deeper understanding, collaborative problem solving, and team effort towards a common goal, thereby optimizing team member engagement and retention. Maintains policies, procedures, and licensures in accordance with the company, federal and state requirements. Reviews daily operating reports. Runs daily morning stand up and management meetings. Integrates change management strategy when planning changes. Completes reporting as needed for month end close, or other purposes. Reviews patient satisfaction survey results. Completes program score cards monthly. Makes or delegates post-admissions calls.
    $132k-184k yearly est. 2d ago
  • Physician / Administration / Florida / Locum Tenens / Tampa FL Associate Chief Medical Officer AdventHealth Tampa

    Adventhealth West Fl Division 4.7company rating

    Tampa, FL jobs

    The Associate CMO is responsible for assisting the Tampa CMO in improving clinical outcomes for internally tracked performance improvement data and publicly reported outcomes. The Associate CMO assists the CMO in performance improvement, risk management, continuing medical education, medical staff office, medical school affiliation(s) and residency programs. The Associate CMO serves as physician advisor to the Case Management staff and serves as physician liaison to promote appropriate utilization of resources by the medical staff. Performance improvement efforts will result in improved service for patients, medical staff members and lower cost. Leads in the continuing adoption of evidence-based medicine by the medical staff and the protocols that come with evidence based model approach. Provides counsel and physician perspective at senior leadership discussions and action plans related to business growth, service expansions/changes, improvements, new service offerings inclusive of all operational and strategy decisions. Serves as a clinical leader to the hospital?s medical staff providing guidance in case management, appropriate levels of care for patients, efficient utilization of resources, and enforcing compliance with laws and organizational policies. Utilizes performance improvement measurements to continually implement practice/protocols that enhance clinical quality standards and to establish the hospital?s standing at the top of publicly reported measures. Works with the medical staff and applicable departments or leaders to provide cost effective solutions for various medical equipment without compromising patient safety. Works with medical staff to obtain appropriate documentation and assist case management with clinical interpretation necessary to ensure appropriate payment for services rendered are received and third-party payer denials are minimized. Facilitates, coordinates, and oversees the expansion of the hospital into long-term, profitable and clinically beneficial relationships with medical schools while developing and overseeing applicable residency program(s). Continually enhances medical knowledge through a regular program of reading, research, seminar attendance, and active membership in professional associations. Attends and adds value at applicable meetings by providing counsel and relaying a physician perspective. Represents the hospital to the external market, as well as, building community relationships. Actively leads in physician recruitment and retention strategies and activities. Completes annual quantifiable review of the service provided by each executive contract in place with the hospital for the board quality committee. Oversee the medical staff office function insomuch that data necessary for the medical staff and board are prepared to make decisions relative to privileges and credentials. EDUCATION AND EXPERIENCE REQUIRED: Doctor of medicine or Doctor of Osteopathic Medicine Six years professional, post-residency experience in direct patient care 3-5 years in a leadership role within a medium to large integrated health system EDUCATION AND EXPERIENCE PREFERRED: Master?s Degree in Health or Business Administration Six (6) years in a medical staff leadership role within a medium to large integrated health system LICENSURE, CERTIFICATION OR REGISTRATION REQUIRED: Current unrestricted license to practice medicine in the state where facility located Certified by the American Board of Medical Specialties in respective specialty
    $23k-30k yearly est. 14h ago
  • Executive Director of Patient Safety and Quality

    Suburban Hospital 3.4company rating

    Bethesda, MD jobs

    Partners with the JHM VP of Safety and Quality to support the health system goals of eliminating preventable harm, continuously improving patient outcomes and patient/family experience, reducing waste/cost in healthcare delivery and achieving health equity. Supports external reporting to achieve national leader performance and minimize financial risk in pay for performance programs. Works collaboratively with entity and health system leaders, clinical departments, service lines and external experts to improve patient outcomes and ensure the highest performance. Role Accountabilities Include: In collaboration with the JHHS VP of Safety and Quality, system and entity leaders, recommends strategic objectives for improving quality processes and outcomes, safety, equity and value that align with the national leader strategy and JHM strategic plan. Develops comprehensive strategic and tactical plans to achieve JHM, JHHS and Armstrong Institute goals and priorities. Partners to ensure a reliable, timely and streamlined safety and quality reporting system to provide clinical and administrative leadership with the information necessary to monitor performance. Partners to establish appropriate indicators, ensure that they are monitored, and assess for continuous improvement. Supports entity leaders to ensure that all external regulatory requirements are met or exceeded. Serves as liaison for quality and safety performance and initiatives with federal/state regulatory agencies, clinicians, leadership and external experts. Identifies, leads and supports interdisciplinary efforts in clinical transformation to eliminate preventable harm, improve patient outcomes and experience, reduce waste and ensure equity across the continuum of care. Initiatives, oversees and integrates comprehensive safety and quality programs. Establishes strong linkages with key stakeholders for patient safety and quality across the health system. Qualifications: Master's degree in healthcare, business administration or related field. 5 years of management experience. 10 years of relevant healthcare experience. Experience leading patient safety and quality. Knowledge and experience in healthcare delivery, patient safety, healthcare quality, performance improvement, healthcare regulation, pay for performance, and public reporting. Demonstrated ability to lead to impact patient safety and quality outcomes. Experience in a health system leadership role preferred Employees who are clinical are required to have a license in the State of Maryland as a Registered Nurse (RN), Pharmacist, a Medical Doctor (MD), a Doctor of Osteopathy (DO), or a Physician Assistant (PA), for example. National certification in patient safety and/or healthcare quality
    $99k-177k yearly est. 4d ago
  • Executive Director

    Asbury Communities, Inc. 4.4company rating

    Gaithersburg, MD jobs

    At Asbury, we believe in making a meaningful difference every day. As a nationally recognized Great Place to Work , we are guided by a mission of doing all the good we can. We are committed to innovation, integrity, and compassion in serving older adults and creating vibrant communities where residents and associates thrive. Joining our team means you'll lead with purpose, have the autonomy to innovate, and be part of an organization that values people first. For nearly a century, Asbury Methodist Village has set the standard for award-winning retirement living in Montgomery County, Maryland. Located in Gaithersburg, MD, our vibrant continuing care retirement community rises above the ordinary-offering exceptional well-being programs, high-quality health services, and an unparalleled lifestyle for older adults. Spanning 134 beautiful acres, our campus is a certified arboretum featuring a 17-acre wildlife preserve, creating a setting that radiates energy, camaraderie, and endless possibilities. Home to 1,150 friendly residents and supported by 720 dedicated associates, we foster a welcoming, mission-driven environment where people truly make a difference. With a 5-star reputation, our commitment to excellence is recognized and celebrated. Asbury Methodist Village is known for its rich cultural events, engaging clubs, and innovative, award-winning programs-including Kinnections Brain Health-designed to help seniors move better, feel better, connect more, and experience more. Full-time Opportunit yCompensation Range: $225,000- $250,00 annually plus annual incentiv e Asbury Communities is seeking an experienced and visionary Executive Director to lead and manage all aspects of Asbury Methodist Village. This role provides strategic direction, financial oversight, and operational leadership to ensure excellence in resident services, regulatory compliance, and community growth. The Executive Director serves as the campus leader with autonomy to implement and adjust strategies in alignment with Asbury's mission and organizational goal s. Key Responsibilit ies Lead and oversee community operations, programs, and services to ensure high-quality resident experienc es.Develop and execute strategic and financial plans, managing an annual budget of 100 million doll ars Drive performance in resident and associate satisfaction, census growth, and service innovati on.Build partnerships with hospitals, physician networks, payors, and community organizations to strengthen integration and servic es.Monitor team performance, provide coaching, and ensure alignment with Asbury's strate gy.Create and manage leadership development pl ans Ensure strong communication with residents, families, staff, and community stakeholde rs.Organize and delegate duties effectively through departmental leadersh ip.Represent Asbury Communities in professional associations and within the broader senior living indust ry.Champion the Asbury brand on and off campus while supporting system-wide initiativ es. Qualificat ions Minimum of 10 years of leadership experience in a medium to large Continuing Care Retirement Community (C CRC).Proven success coordinating a large associate base and with a focus on supporting older adults in new and innovative strat egies Demonstrated ability to lead through influence, build consensus, and achieve results in a collaborative environ ment.Experience managing relationships with state of Maryland and associated business par tners Active engagement in corporate-level initiatives with a focus on future con sumer Exceptional communication and interpersonal sk ills.Business experience in senior living or retirement housing strongly prefe rred. Depending upon the status of the position, Asbury offers generous benefits including medical, dental, and vision coverage; 401K with match; PTO and paid hol idays. We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.
    $69k-111k yearly est. 1d ago
  • Sr Executive Assistant-President & CEO

    Mch 4.8company rating

    Miami, FL jobs

    Sr Executive Assistant-President & CEO-300546Description Job SummaryProvides high-level support in-person to President and Chief Executive Officer ensuring efficient operations through a wide range of executive, administrative, and office management functions. Requires exceptional communication and organizational skills, proven discretion with confidential matters, and the ability to manage complex tasks in a fast-paced environment. Key responsibilities include project coordination, preparation of content, materials, briefings and presentations, event planning, supervision and leadership of executive administrative support staff and liaison with internal and external stakeholders. Plays a key role in ensuring alignment of the administrative support team and key projects led out of the Office of the CEO.Job Specific Duties CEO Support: Provides administrative support including preparation and drafts meeting materials, prepares letters, reports, memoranda and project presentation that may contain highly sensitive information and require discretion and judgment when compiling. CEO Support: Receives and screens all visitors and telephone calls for the President and Chief Executive Officer. Answers inquiries concerning activities and operations for department and handles complaints based on knowledge of Hospital Policy. CEO Support: Prepares drafts and/or edits correspondence, budgets and financial reports, and other written materials based upon President's notes and/or guidance from Executive Services Leader. CEO Support: Provides support to handle public relations events, correspondence and coordinates physician and public interaction at the direction of the Executive Services Leader and/or the CEO and President. CEO Support: Acts as concierge for VIPs. Coordinates medical appointments, walks VIPs them through system and makes sure everything runs smoothly. CEO Support: Takes calls from PBX Operators during night & weekend from physicians and VIPs needing assistance from the President's Office. Executive Support: Collaborates with the Leadership Team & other contacts to gather data, prepare reports and presentations for internal/external meetings & events. Executive Support: Prepares agendas and takes minutes at senior staff meetings. Confidentiality and Professionalism: Demonstrates judgment, discretion, and professionalism in handling sensitive and confidential information. Supervisory Function: Oversees the day-to-day operations of the executive services team in the Miami-Dade regional locations. Ensures executive administrative support staff are on task, supports issues and challenges as needed in the administrative suites, and is an available resource to support team and the executives as needed. Supervisory Function: Oversees and manages time and attendance for executive support team ensuring that adequate coverage is provided across the Miami-Dade administrative sites. Supervisory Functions: Conducts regular staff huddles and ensures consistent communication across all team members in all locations. Cascades key organizational messages. Supervisory Function: Supports the Executive Services Leader with performance reviews. Gathers feedback from executives and offers coaching to team as needed. Supervisory Function: Participates in organizational leadership development activities such as Game Changers, TME Need to Knows, attends Management Forum, Town Hall, Leadership Kickoff, and contributes as an organizational leader. Board Functions: Provides board support as needed, including taking minutes and performing the functions of a Board Secretary as directed by the CEO and President and/or the Executive Services Leader. Qualifications Minimum Job Requirements Bachelor's Degree in Healthcare, Business or related field 4-7 years of providing support to executive level positions Advance level of proficiency in Microsoft Word, PowerPoint, Excel, Vizio, Canva and Adobe Acrobat Knowledge, Skills, and Abilities 2-3 years of experience support CEO/President level. Ability to take and transcribe meeting minutes. Ability to learn new software applications. Ability to meet strict deadlines. Ability to perform job duties under stressful conditions. Ability to work independently. Able to relate cooperatively and constructively with clients and co-workers. Able to work with high-level executives both inside and outside of the organization. Able to prioritize and manage multiple projects simultaneously and follow through on issues in a timely manner. Excellent verbal and written communication skills. Excellent organizational, customer service, and interpersonal skills. Experience in handling confidential information. Knowledge of accounting skills. Utilizing discretion and independent judgment to develop financial reports. Job: ManagementPrimary Location: Florida-Miami-Nicklaus Children's Hospital - Main Hospital CampusDepartment: ADMINISTRATIVE SERVICES-1000-955900 Shift: DaysJob Status: Full Time
    $43k-52k yearly est. Auto-Apply 18h ago
  • Executive Assistant, North America President

    Tobii Dynavox 4.0company rating

    Remote

    Why Join Us? We're on a mission to empower people with disabilities to do what they once did or never thought possible. As the world-leader in assistive communication solutions, we empower our customers to express themselves, connect with the world, and live richer lives. At Tobii Dynavox, you can grow your career within a dynamic, global company that has a clear, impactful purpose - with the flexibility to also do what truly matters to you outside of work. What's more, you'll be part of a work culture where collaboration is the norm and individuality is welcomed. As a member of our team, you'll have the power to grow ideas in an unconventional environment. At the same time, you'll work in a culture of ongoing learning and development, allowing you to constantly expand your area of expertise. About the role We're looking for a highly experienced and strategic Executive Assistant to partner with a fast-paced, high-performing executive for the North America sales unit. This is not a traditional administrative support role; it's a mission-critical position designed to amplify leadership impact by removing friction, managing complexity, and enabling focus on the highest-value work. As the Executive Assistant, you'll be a trusted partner who brings structure to chaos, anticipates needs before they arise, and ensures that time, energy, and priorities are aligned with strategic goals. You'll operate with presence, polish, and precision, yet also bringing warmth, humor, and calm under pressure. This role requires flexibility, discretion, and a proactive mindset. You'll be expected to support the executive during off-hours and while traveling, ensuring seamless execution no matter the circumstances. The candidate must live in the Greater Boston Area, preferably in the North Shore. What Success Looks Like You manage logistics, follow-ups, and scheduling so effectively that the executive can focus entirely on strategic leadership. Meetings are purposeful, communication is streamlined, and priorities are always aligned. You confidently filter noise, protect time, and act as a force multiplier. You bring a high degree of professionalism and emotional intelligence, knowing when to push back and how to do so with grace. You're available when needed, because timing often makes the difference between reacting and leading. Key Responsibilities Anticipate needs and think several steps ahead to proactively manage priorities, logistics, and potential issues. Own and optimize the executive's calendar; prioritize strategically, protect time, and schedule with precision. Draft, edit, and proofread high-level communications and presentations, ensuring alignment with the executive's voice and tone. Represent the executive with professionalism and discretion in all internal and external interactions. Manage travel arrangements, expenses, reimbursements, and itineraries with accuracy and efficiency. Build and maintain trusted relationships across all levels of the organization and with external stakeholders. Understand organizational structure, key initiatives, and strategic priorities to align the executive's time and focus. Handle sensitive and confidential information with the highest level of integrity and sound judgment. Remain composed and adaptable in high-pressure, fast-changing environments, including during off-hours and travel. Leverage tools like Outlook, Teams, Excel, PowerPoint, and Workday to streamline workflows and enhance effectiveness. Demonstrate intellectual curiosity, critical thinking, and a strong grasp of the business and industry landscape. Act as a trusted partner and sounding board, consistently operating with loyalty, discretion, and professionalism. Qualifications 8-10+ years of experience supporting C-level executives or equivalent. Exceptional organizational, communication, and multitasking skills. High emotional intelligence, discretion, and professionalism. Ability to work flexible hours, including occasional evenings or weekends. Willingness to travel up to 10%. This role offers a salary of $100,000 per year (Remote-MA). Apply today! We believe in empowering individuals - including our own employees - to reach their full potential. So, if you want to change lives while growing your own career, we'd love to hear from you.
    $100k yearly Auto-Apply 60d+ ago
  • Sr Executive Assistant-President & CEO

    Nicklaus Children's 4.8company rating

    Miami, FL jobs

    Provides high-level support in-person to President and Chief Executive Officer ensuring efficient operations through a wide range of executive, administrative, and office management functions. Requires exceptional communication and organizational skills, proven discretion with confidential matters, and the ability to manage complex tasks in a fast-paced environment. Key responsibilities include project coordination, preparation of content, materials, briefings and presentations, event planning, supervision and leadership of executive administrative support staff and liaison with internal and external stakeholders. Plays a key role in ensuring alignment of the administrative support team and key projects led out of the Office of the CEO. Job Specific Duties CEO Support\: Provides administrative support including preparation and drafts meeting materials, prepares letters, reports, memoranda and project presentation that may contain highly sensitive information and require discretion and judgment when compiling. CEO Support\: Receives and screens all visitors and telephone calls for the President and Chief Executive Officer. Answers inquiries concerning activities and operations for department and handles complaints based on knowledge of Hospital Policy. CEO Support\: Prepares drafts and/or edits correspondence, budgets and financial reports, and other written materials based upon President's notes and/or guidance from Executive Services Leader. CEO Support\: Provides support to handle public relations events, correspondence and coordinates physician and public interaction at the direction of the Executive Services Leader and/or the CEO and President. CEO Support\: Acts as concierge for VIPs. Coordinates medical appointments, walks VIPs them through system and makes sure everything runs smoothly. CEO Support\: Takes calls from PBX Operators during night & weekend from physicians and VIPs needing assistance from the President's Office. Executive Support\: Collaborates with the Leadership Team & other contacts to gather data, prepare reports and presentations for internal/external meetings & events. Executive Support\: Prepares agendas and takes minutes at senior staff meetings. Confidentiality and Professionalism\: Demonstrates judgment, discretion, and professionalism in handling sensitive and confidential information. Supervisory Function\: Oversees the day-to-day operations of the executive services team in the Miami-Dade regional locations. Ensures executive administrative support staff are on task, supports issues and challenges as needed in the administrative suites, and is an available resource to support team and the executives as needed. Supervisory Function\: Oversees and manages time and attendance for executive support team ensuring that adequate coverage is provided across the Miami-Dade administrative sites. Supervisory Functions\: Conducts regular staff huddles and ensures consistent communication across all team members in all locations. Cascades key organizational messages. Supervisory Function\: Supports the Executive Services Leader with performance reviews. Gathers feedback from executives and offers coaching to team as needed. Supervisory Function\: Participates in organizational leadership development activities such as Game Changers, TME Need to Knows, attends Management Forum, Town Hall, Leadership Kickoff, and contributes as an organizational leader. Board Functions\: Provides board support as needed, including taking minutes and performing the functions of a Board Secretary as directed by the CEO and President and/or the Executive Services Leader. Minimum Job Requirements Bachelor's Degree in Healthcare, Business or related field 4-7 years of providing support to executive level positions Advance level of proficiency in Microsoft Word, PowerPoint, Excel, Vizio, Canva and Adobe Acrobat Knowledge, Skills, and Abilities 2-3 years of experience support CEO/President level. Ability to take and transcribe meeting minutes. Ability to learn new software applications. Ability to meet strict deadlines. Ability to perform job duties under stressful conditions. Ability to work independently. Able to relate cooperatively and constructively with clients and co-workers. Able to work with high-level executives both inside and outside of the organization. Able to prioritize and manage multiple projects simultaneously and follow through on issues in a timely manner. Excellent verbal and written communication skills. Excellent organizational, customer service, and interpersonal skills. Experience in handling confidential information. Knowledge of accounting skills. Utilizing discretion and independent judgment to develop financial reports.
    $46k-63k yearly est. Auto-Apply 50d ago
  • Executive Assistant, COO/CMO/CNO/CQO/CFO-Orlando Health Watson Clinic Lakeland Highlands Hospital - Lakeland, FL

    Orlando Health 4.8company rating

    Lakeland, FL jobs

    Associate's Degree or can demonstrate proof of completion within 12 months of hire date; • Two (2) years of prior customer service, administrative or secretarial experience may substitute for the Associate's degree (in addition to the requirements listed in the Experience section). • Highly proficient in word processing, spreadsheet, presentation and/or database software, preferably Microsoft Office-based products (Word, Excel, PowerPoint, Access).
    $52k-73k yearly est. Auto-Apply 14d ago
  • Executive Assistant

    Dexis Online 4.0company rating

    Washington, DC jobs

    A U.S. government agency requires a full time Executive Assistant contractor to provide critical administrative support to Senior Leadership within the agency. Responsibilities * Organizing and prioritizing the high incoming flow of work for the Senior Leader and/or their office * Responding to and scheduling requests for meetings, invitations, and requests to participate at special event, booking official appointments and meetings * Greeting and escorting guests at Agency Headquarters * Maintaining a control and follow-up system for incoming workload and correspondence to ensure timely responses * Drafting and proofreading correspondence, reports, and other documents for the Senior Leader/Senior Leader's office * Managing incoming and outgoing communications, including email, phone calls, and mail * Assisting with travel coordination and voucher processing for the office * Maintaining records and databases, including tracking projects and deadlines * Coordinating with other departments and stakeholders on administrative projects, data calls, and workplace analysis for the Senior Leader/Senior Leaders office * Process internal ethics clearances for speakers' participation at events or widely attended gatherings Qualifications * 3 years' experience providing administrative support in a federal environment. * Detail orientated, flexible, and sound professional skills, with the ability to take responsibility for multiple tasks/projects and deadlines simultaneously. * Excellent verbal and written communication and grammatical skills. * Candidate must be able to perform with minimal supervision in a high pace environment. Preferred Qualifications * A Bachelor of Arts in Business Administration. * Bilingual English/Spanish or English/Portuguese. Work Environment Requirements * This contract does not allow for work to take place outside of agency headquarters. There will be no "telework" or "remote work." * The Executive Assistant must work 8 hours each day, with an additional 45-minute lunch break. Must work during core business hours of 9:00 am to 3:45 pm each day but may flex their start time and end times outside of the core hours within a 7:00 am to 5:45 pm window. * The Executive Assistant is not required to work during Federal Holidays or any other point in which the agency headquarters building is closed (ex: presidential-directed holiday, administrative leave directed by the CEO resulting in building closure, weather related emergencies resulting in building closure, etc.). * No travel is anticipated as part of this contract.
    $56k-84k yearly est. Auto-Apply 60d+ ago
  • Executive Assistant, Case Management, FT, 9A-5:30P

    Baptist Health South Florida 4.5company rating

    Coral Gables, FL jobs

    The Executive Assistant 2 is advanced and highly responsible executive clerical and related administrative work reporting to a Corporate VP (Entire Function) or Entity CEO. Employees in this position perform a variety of complex clerical, special projects and administrative duties. Emphasis of the work is on the performance of advanced clerical and administrative duties requiring considerable knowledge of the executive(s) responsibilities and an understanding of the policies, programs, procedures and regulations in effect in the entity. Duties typically include arranging for and attending conferences, independently answering inquiries where there is established policy or precedent action, taking and transcribing dictation, composing and typing correspondence and performing research to compile data for special reports and other purposes. Incumbents utilize a variety of office skills and considerable independent judgement in relieving supervisor of administrative details. General supervision is received from the employee's leader who reviews work for satisfactory performance of executive clerical and administrative duties and for attainment of desired goals and objectives. Estimated pay range for this position is $26.90 - $32.55 / hour depending on experience. Degrees: * High School,Cert,GED,Trn,Exper. Additional Qualifications: * Associates degree preferred. * Clerical/administrative experience. * Advanced computer knowledge, to include knowledge of MS Office Tools and Internet. * Ability to operate office equipment (i.e.: copiers, fax machines, printers etc.) * Work requires written and verbal communication skills. * General knowledge of company policies, practices and operations. * Must be able to maintain confidentiality. Minimum Required Experience: 4 Years
    $26.9-32.6 hourly 24d ago
  • Senior Executive Assistant

    Christian Care Ministry 3.8company rating

    Orlando, FL jobs

    The range for this role is $72,900 - $89,100 Actual base pay will be determined based on a successful candidate's work location, skills/abilities, experience, and education. This role includes opportunity to receive an annual bonus target of 5% of annual eligible earnings. Actual bonus amounts are determined by length of time in role, individual performance, and organizational performance. Interested applicants must be willing and able to work a hybrid schedule (2-3 days/week) in our Lake Nona, FL office. The Mission At Christian Care Ministry we believe that Christians can, and should, share in one another's burdens. Through the use of Medi-Share , a healthcare sharing ministry for Christians, we cultivate that belief. To that end, our Mission Statement is as follows: Connecting people to a Christ-centered community wellness experience based on faith, prayer, and personal responsibility. The Team Everyone at Christian Care Ministry is in agreement with our Statement of Faith, which outlines our core beliefs. Although we aren't perfect people, we are serving our perfect God and our Members to the best of our ability. The Job The Senior Executive Assistant will support the strategic, administrative, organization, and logistics functions of the Executive office. This role will assist assigned senior leadership (primarily supporting the Chief Strategy Officer, Chief Operating Officer, and Chief Information Officer) in developing and leading special projects as assigned, including conducting ad hoc research and analysis. This individual will possess the ability to successfully navigate the organizational hierarchy and business processes to deliver outcomes prioritized by senior leadership. This role may lead and direct the schedules of assigned senior leadership and coordinate the logistics of the executive duties. This role will help plan, organize, and manage personal travel, meetings, and events involving the C-level executives and their guests. A high attention to detail, forward-thinking mindset, and the ability to balance multiple projects simultaneously will help define success in this role. This role would be based in our new Lake Nona office, so we seek someone with ability to also act like an office manager. We seek someone who is vibrant and passionate about making an impact, who can absorb the strategies and business philosophies of our new subsidiary company and who can be an onsite culture influencer, without being an executive. Essential Job Duties & Responsibilities Develop and manage project plans and action items to drive progress Communicate clearly and concisely in verbal and written forms to stakeholders at all levels of the organization. Be self-sufficient in your ability to conduct ad hoc research as assigned and establish strategic white papers with input from senior leaders Build strong and influential relationships across the organization to facilitate delivery of special projects as assigned Manage, maintain, and facilitate a complex calendar - scheduling internal and external meetings, appointments, and events for multiple executive leaders and guests Manage and coordinate executive travel - pre-trip planning, organize agenda and functions, and set up / tear down logistic requirements Be a strong company culture ambassador in the new office, willingly and joyfully taking on the role of quasi office manager and the "face" of our Lake Nona office Anticipate and build contingency plans to facilitate the efficient scheduling of the executives' time aligned with strategic priorities Process and maintain expenses and purchase requests for the executive office Organize and facilitate the coordination of contracts and agreements for the organization Prepare professional correspondence, communications, and presentations supporting the executive functions Attend required executive and board level meetings and participate in an administrative function Maintain strict confidentiality Help develop and maintain a proactive priorities list to support the executive office with upcoming deadlines and incoming requests Contribute to the exercise and expression of Christian Care Ministry's Christian beliefs Perform all other duties as assigned Essential Skills & Abilities Tech savvy - ability to navigate, coordinate, and manage changes in MS Suite (Outlook, Excel, Word, PowerPoint, Teams, Copilot), logistics and contract systems, and meeting technology platforms (Zoom, Teams, etc.) Planning and organizing - ability to work effectively without supervision Proactive thinker with the ability to anticipate the needs of the assigned executive Flexible and comfortable in a fast-paced environment, dealing well with rapid change Excellent verbal and written communication skills Positive, welcoming, and engaging attitude Exceptional attention to detail - very organized Ability to work a flexible schedule as needed Core Competencies/Demonstrable Behaviors Models the behaviors outlined in the Ideal Team Player book, specifically the virtues of Humble, Hungry, and Smart (Emotional Intelligence) Collaborates - builds partnerships and works collaboratively with others to meet objectives Interpersonal Savvy - relates openly and comfortably with a diverse group of people Must be able to communicate effectively and build engagement across all audiences Situational Adaptability - adapts approach and demeanor in real time to match the shifting demands of different situations Optimize work processes - knows the most effective and efficient processes to get things done Being resilient - rebounds from setback and adversity when facing difficult situations and deadlines Education and/or Experience High School diploma or GED required, Bachelor's degree preferred 6+ years of Executive Administrative experience or Project Management experience required; preferably within a healthcare payer, technology, or financial services organization A relevant background in executive administration, project management, or healthcare payer operations is preferred Supervisory Responsibilities This job does not directly supervise other employees, but is responsible for influencing and directing the work and schedules of others (including other executives) Travel This job may require some travel (3-5 times per year) Incentives & Benefits We work hard to serve our Medi-Share Members, but know we can only do that if we invest in our employees professionally, financially, physically, socially, and spiritually. We purposefully invest in our employees so that our employees can invest in others. For full-time employees working 30 hours or more, some of our benefits include, but are not limited to: • 100% paid Medical for employees/99% for family • Generous employer Health Savings Account (HSA) contributions • Employer-paid Life Insurance (3x salary) and Long-term Disability Insurance • 6 weeks of paid parental leave (for both mom and dad) • Dental - two plans to choose from • Vision • Short-term Disability • Accident, Critical Illness, Hospital Indemnity • 401(k) - up to 4% match on ROTH or Traditional contributions • Generous paid-time off and 11 paid holidays • Wellness plan including Financial, Occupational, Mental/Spiritual, and Physical health incentives up to $50/mo • Employee Assistance Program including no cost, in-person mental health visits and employee discounts • Monetary Anniversary Awards Program • Monetary Birthday Awards Minimum Age Requirement: Due to the nature of the responsibilities associated with this position-including independent decision-making, access to confidential information, and potential exposure to regulated environments-candidates must be at least 18 years of age at the time of hire. This requirement is in accordance with applicable federal and state labor laws and is intended to ensure compliance with workplace safety and legal standards.
    $72.9k-89.1k yearly Auto-Apply 22d ago
  • Executive Assistant

    Dexis 4.0company rating

    Washington, DC jobs

    Job Description Dexis is a dynamic professional services firm dedicated to partnering with government and community leaders both in the U.S. and internationally to achieve critical social outcomes in a rapidly changing world. At Dexis, you will experience a corporate culture of inclusiveness, respect, fairness, and trust. You will be given the means and mentorship needed to succeed, and your creativity will be rewarded. About the Position A U.S. government agency requires a full time Executive Assistant contractor to provide critical administrative support to Senior Leadership within the agency. Responsibilities Organizing and prioritizing the high incoming flow of work for the Senior Leader and/or their office Responding to and scheduling requests for meetings, invitations, and requests to participate at special event, booking official appointments and meetings Greeting and escorting guests at Agency Headquarters Maintaining a control and follow-up system for incoming workload and correspondence to ensure timely responses Drafting and proofreading correspondence, reports, and other documents for the Senior Leader/Senior Leader's office Managing incoming and outgoing communications, including email, phone calls, and mail Assisting with travel coordination and voucher processing for the office Maintaining records and databases, including tracking projects and deadlines Coordinating with other departments and stakeholders on administrative projects, data calls, and workplace analysis for the Senior Leader/Senior Leaders office Process internal ethics clearances for speakers' participation at events or widely attended gatherings Qualifications 3 years' experience providing administrative support in a federal environment. Detail orientated, flexible, and sound professional skills, with the ability to take responsibility for multiple tasks/projects and deadlines simultaneously. Excellent verbal and written communication and grammatical skills. Candidate must be able to perform with minimal supervision in a high pace environment. Preferred Qualifications A Bachelor of Arts in Business Administration. Bilingual English/Spanish or English/Portuguese. Work Environment Requirements This contract does not allow for work to take place outside of agency headquarters. There will be no "telework" or "remote work." The Executive Assistant must work 8 hours each day, with an additional 45-minute lunch break. Must work during core business hours of 9:00 am to 3:45 pm each day but may flex their start time and end times outside of the core hours within a 7:00 am to 5:45 pm window. The Executive Assistant is not required to work during Federal Holidays or any other point in which the agency headquarters building is closed (ex: presidential-directed holiday, administrative leave directed by the CEO resulting in building closure, weather related emergencies resulting in building closure, etc.). No travel is anticipated as part of this contract. Below is the pay range aligned with this position. When developing a range, Dexis evaluates compensation holistically, triangulating between external market research, our budget for the position, and internal equity to arrive at a figure that is fair and competitive. Offers within this range will be based on an individual candidate's qualification, relevant education and experience, skills, performance, and organizational needs. Dexis pay range for this role:$60,000-$60,000 USD Dexis is on a mission to help solve today's most pressing global political, social, and economic challenges and create a world where all people are safe and prosperous. As a Dexis employee, you will be challenged, empowered, and mentored. Our motto is "find a way or make a way" - that's how Dexis goes "all in." How will you? If you are passionate about this opportunity, apply now! Only those applicants who meet the above criteria will be contacted for interview. Dexis is an Equal Opportunity Employer, and does not discriminate on the basis of race, color, sex, national origin, religion, pregnancy, disability, age, genetic information, military service, veteran status, ethnicity, citizenship, sexual orientation, gender identity, marital status, childbirth and related medical conditions, including lactation, or any other protected class under applicable law. As part of a competitive benefits package for eligible employees, Dexis provides healthcare insurance in addition to other staff welfare benefits and perks.
    $60k-60k yearly 11d ago
  • Executive Assistant

    Dexis 4.0company rating

    Washington, DC jobs

    Dexis is a dynamic professional services firm dedicated to partnering with government and community leaders both in the U.S. and internationally to achieve critical social outcomes in a rapidly changing world. At Dexis, you will experience a corporate culture of inclusiveness, respect, fairness, and trust. You will be given the means and mentorship needed to succeed, and your creativity will be rewarded. About the Position A U.S. government agency requires a full time Executive Assistant contractor to provide critical administrative support to Senior Leadership within the agency. Responsibilities Organizing and prioritizing the high incoming flow of work for the Senior Leader and/or their office Responding to and scheduling requests for meetings, invitations, and requests to participate at special event, booking official appointments and meetings Greeting and escorting guests at Agency Headquarters Maintaining a control and follow-up system for incoming workload and correspondence to ensure timely responses Drafting and proofreading correspondence, reports, and other documents for the Senior Leader/Senior Leader's office Managing incoming and outgoing communications, including email, phone calls, and mail Assisting with travel coordination and voucher processing for the office Maintaining records and databases, including tracking projects and deadlines Coordinating with other departments and stakeholders on administrative projects, data calls, and workplace analysis for the Senior Leader/Senior Leaders office Process internal ethics clearances for speakers' participation at events or widely attended gatherings Qualifications 3 years' experience providing administrative support in a federal environment. Detail orientated, flexible, and sound professional skills, with the ability to take responsibility for multiple tasks/projects and deadlines simultaneously. Excellent verbal and written communication and grammatical skills. Candidate must be able to perform with minimal supervision in a high pace environment. Preferred Qualifications A Bachelor of Arts in Business Administration. Bilingual English/Spanish or English/Portuguese. Work Environment Requirements This contract does not allow for work to take place outside of agency headquarters. There will be no “telework” or “remote work.” The Executive Assistant must work 8 hours each day, with an additional 45-minute lunch break. Must work during core business hours of 9:00 am to 3:45 pm each day but may flex their start time and end times outside of the core hours within a 7:00 am to 5:45 pm window. The Executive Assistant is not required to work during Federal Holidays or any other point in which the agency headquarters building is closed (ex: presidential-directed holiday, administrative leave directed by the CEO resulting in building closure, weather related emergencies resulting in building closure, etc.). No travel is anticipated as part of this contract. Below is the pay range aligned with this position. When developing a range, Dexis evaluates compensation holistically, triangulating between external market research, our budget for the position, and internal equity to arrive at a figure that is fair and competitive. Offers within this range will be based on an individual candidate's qualification, relevant education and experience, skills, performance, and organizational needs. Dexis pay range for this role:$60,000-$60,000 USD Dexis is on a mission to help solve today's most pressing global political, social, and economic challenges and create a world where all people are safe and prosperous. As a Dexis employee, you will be challenged, empowered, and mentored. Our motto is “find a way or make a way” - that's how Dexis goes “all in.” How will you? If you are passionate about this opportunity, apply now! Only those applicants who meet the above criteria will be contacted for interview. Dexis is an Equal Opportunity Employer, and does not discriminate on the basis of race, color, sex, national origin, religion, pregnancy, disability, age, genetic information, military service, veteran status, ethnicity, citizenship, sexual orientation, gender identity, marital status, childbirth and related medical conditions, including lactation, or any other protected class under applicable law. As part of a competitive benefits package for eligible employees, Dexis provides healthcare insurance in addition to other staff welfare benefits and perks.
    $60k-60k yearly Auto-Apply 60d+ ago
  • Executive Assistant

    Personal Enrichment Through Mental Health Services Inc. 3.5company rating

    Pinellas Park, FL jobs

    Performs skilled and confidential administrative and secretarial services for the Executive Director, Board of Directors, other Directors, and administrative staff. ESSENTIAL FUNCTIONS: This information is intended to be descriptive of the key responsibilities of the position. The following examples do not identify all duties performed by any single incumbent. Provides administrative support to the Executive Director - including all correspondence, routing information, keeping files, answering voice mail, opening & sorting mail, and maintaining Executive Director's phone contacts. Provides administrative support to the Board of Directors- including scheduling meetings, preparing agenda packets, typing minutes, and maintaining all files/records. Coordinates food and beverage needs for meetings. Provides administrative support to other agency directors and managers, as needed. Responsible for coordination of all staff travel arrangements, including registrations, hotel & airline reservations, check requests to business office and dissemination of information to attendees of professional training and other conferences. Responsible for preparation of the monthly administrative calendar and for keeping Executive Director's calendar. Maintains agency contract files in accordance with agency standards. Opens and distributes all incoming mail on a day-to-day basis - agency wide Assists with processing all outgoing mail agency wide. Provides secondary relief to Receptionist, as requested. Maintains agency mailing list database. Maintains agency administrative files. Knowledge of agency policies, regulations, procedures, both programmatic and administrative. Maintains a high level of confidentiality for matters pertaining to all discussions and aspects related to the agency and personnel. Coordinates with Executive Director regarding all issues with Agency Events, including updating mailing list, working with Executive Director on location of event, preparing and mailing all correspondence, communication with caterer regarding menu selection, including all other issues regarding event. Attendance at all Board meetings which may be an after-hours requirement. Ensure all board members attend required JWB trainings. Provide all Board Meeting summaries to accounting for auditing purposes. Responsible for bi-weekly management meeting, scheduling, and meeting summary. Responsible for renewing all agency community partner licensures and immediately reports any agency changes to those partners. Addresses agency “.info” emails and/or communicates need to appropriate department/program for resolution. Prints out and distributes all informational agency brochures. Works with media department assure all department business cards are ordered and distributed. Other duties and specific projects as assigned. Required Skills/Abilities : Ability to use Internet for research for Executive Director's needs. Proficient in Microsoft Office and agency software, ex. AVATAR, postage system etc. Education and Experience: Preferred: Associate of Arts degree in Business or related field and four years of responsible administrative experience in a healthcare setting. Minimum: A high school diploma with business courses emphasized. Two years of clerical experience, Ability to use computer and all Microsoft Office applications, and type 55 wpm. Physical Requirements: Must be able to lift up to 15 pounds at a time. Must be able to sit, twist, bend and stand for long periods. Must be able to transport self from building to building and differing locations. Must be able to communicate orally and in writing. Special Working Conditions: Exposure to public and outside business officials/professionals, some client contacts, and at times treatment program conditions, occasional late hours or weekend events.
    $31k-39k yearly est. Auto-Apply 46d ago
  • Executive Assistant

    Community Health Centers of Pinellas 3.5company rating

    Clearwater, FL jobs

    Evara Health provides essential, high-quality care to the communities who need it most through 17 centers and mobile units offering primary care, dental, behavioral health, pediatrics, and more. Evara Health is recognized for its innovative, team-based approach, commitment to community health, and dedication to making healthcare accessible for all. Our people fuel our impact. Team members come for the purpose and stay for the supportive culture and strong, community-focused teams. Build a career that goes beyond a job-it changes lives. What you'll Do: Administrative Support: Provides comprehensive support to executive staff, leadership, and management, including scheduling, calendar management, and general office tasks such as copying, mailings, and visitor reception. Documentation & Communication: Prepares reports, presentations, and business correspondence with complex formatting, graphics, charts, and spreadsheets; records and transcribes meeting minutes. Project & Meeting Assistance: Supports problem-solving, project planning, and execution of goals; prepares meetings with room setup, refreshments, and audio-visual needs. Why You'll Love Working Here: Impact: Every day, you'll make a significant impact on our patients' lives, leading efforts that go beyond healthcare to ensure community wellbeing. Growth: We support your professional development through continuous learning and opportunities to grow within Evara Health. Recognition: As part of our team, your hard work will be recognized and rewarded, contributing to your professional fulfillment and job satisfaction. Education & Experience: High school diploma and training in general secretarial/clerical work. Some business school and/or college level education, preferred. Four (4) years of progressively responsible experience in administrative, clerical or office support for executive position. Culture and Benefits: What sets Evara Health apart is our amazing culture and team spirit. We've set record engagement scores this year, creating an environment where our staff thrives and feels truly valued. We are able to do this through our team-based approach to work, but also in our unique benefit offerings such as: Generous Time Off: 15 days of paid time off with an option to cash out unused day Holidays: 10 paid holidays and an additional day off for your birthday. Wellness Perks: Enjoy a free gym membership to support your health and fitness goals. Retirement Planning: 403(b) with 2% employer contribution up to 4% match Continuing Education: Tuition reimbursement eligibility which includes $1,500 per year. Comprehensive Insurance Plans: Medical, Dental, Vision, Life, Short & Long-Term Disability + extra coverage options. Employee Assistance Program (EAP): Confidential counseling, legal & financial advice through EAP At Evara Health, your career goes beyond a job. Thrive, grow, and help deliver life-changing care to the people who need it most.
    $36k-47k yearly est. Auto-Apply 7d ago
  • Executive Administrative Coordinator

    Olympia Orthopaedic Associates 3.6company rating

    Olympia, WA jobs

    Executive Administrative Coordinator - Olympia Orthopaedic Associates Job Type: Full-time Pay: $31.25 - 45.55 per hour (pay is determined based on years of experience, salary may be considered depending on starting offer) Summary of benefits: OOA covers part or all of the cost for Health, Dental, Vision, and Long-term Disability Insurance. Employees are eligible to participate in a 401k plan with company matching. Flex spending plans, uniform allowances, and an Employee Assistance Program available as well. New, full-time staff will accrue a minimum of 17 days of paid time off per year. Olympia Orthopaedics is a drug-free, alcohol-free, and smoke-free workplace. If offered employment, passage of background screen and pre-employment drug screen is required. Please note nicotine levels are included in testing. Executive Administrative Coordinator Job Duties: The Executive Administrative Coordinator is responsible for providing high-level administrative support to 6 designated executive(s) (C-Suite), ensuring the smooth workflow and daily operations in the Administrative Department. This is a top-level administrative support position, working with highly confidential matters and information. Work situations are a variety of functions from a routine nature, to complex special project work, requiring organization in working with information relating to a wide variety of subject areas, policies, and programs. This position requires attention to detail; strong customer service skills; discretion and good judgment when dealing with sensitive, privileged, and confidential information. This position has a wide variety of both internal and external contacts. Executive Administrative Coordinator Job Requirements: Minimum 1 year experience in an administrative role such as office management, secretarial, or personal assistant roles . Preferred - Project management experience including coordination of multiple projects with varying deadlines. Preferred - 2 or more years' experience in executive assistant support. Preferred - Healthcare experience, especially in healthcare administration. For a complete Executive Administrative Coordinator job description, please see attached document or visit: ******************** and select Careers. *It is the policy of OOA to provide equal opportunity for employment to all individuals regardless of race, color, religion, sex, national origin, age, veteran status, marital status, political affiliation, disability, sexual orientation, or other status protected by local, state, or federal law. All applicants for employment are evaluated on the basis of education, training, experience, skill, aptitude, and other work-related factors. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions. If you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please direct your inquiries to Gabrielle Coviello, Recruiting Coordinator, careers@olyortho. com*
    $31.3-45.6 hourly Auto-Apply 6d ago

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