Administrative Assistant jobs at The Judge Group - 1115 jobs

Executive Administrative Assistant Length of Contract: 12 Months 1) Process Invoices (US/ROW): Receive & log invoices from external HFE vendors, review with HFE project lead, and process payments with HFE lead authorization. (Requires knowledge and access to two separate contract processing systems, as well as Coupa) 2) Process Vendor Contracts (US/ROW): Work with Ethics & Compliance for multiple geographies to draft contracts according to their various requirements. This includes submitting WWM review requests & seeking IRB approvals as needed. (Compliance requirements vary by geography. Up to this point, the HFE group has worked with US only Ethics & Compliance. In 2026, HFE will need to establish the same working relationship with multiple Ethics & Compliance geographic leads multiple geographies.) 3) Resolve Payment Issues: Work with Procurement to resolve all issues related to processing payments, such as errors in vendor bank records. (Example: Debbie spent 4 months/60 hours processing a Fieldwork overdue payment and still wasn't able to resolve an outstanding issue with Fieldwork Dallas bank account updates requested due to challenges working with Procurement.) 4) Receive, catalog, and respond to CCs: Receive HFE Impact Assessment requests for Change Controls and review with HFE Therapy Lead. Complete all Impact Assessments when no HFE IA should have been required. Prioritize and track all CCs that should have a HFE review. (Most CC Owners continue to require HFE to perform this no value task of performing an IA when none should be required because they create the HFE IA before speaking with HFE.) Support: 5) Collaborate with HFE group members to assess vendor capabilities, work with Procurement to onboard new vendors, and update internal supplier lists. 6) Support broader Research & Development functions when ordering needed supplies/equipment. Qualifications: 1) Strong interpersonal and communication skills. 2) Ability to collaborate with teams, make decisions and solve work problems with minimal assistance. 3) Fluent in general MS Office tools. 4) Able to proactively identify process issues, recommend solutions and implement changes. Education and/or Experience: • High school diploma or equivalent is required; Bachelor's degree is preferred. • Some college coursework is preferred. • Minimum of 3 - 5 years of experiences. • Minimum of 5 years of working experience supporting technical teams, ideally in a Medical Device Research and Development organization.

A leading technology services provider seeks an experienced Enterprise Architect / Solution Executive to drive large deals within the Public Sector. This role emphasizes engaging with clients, leading solution designs, and orchestrating strategies. Candidates should have 12+ years in enterprise architecture, a Bachelor's degree in computer science, and strong communication skills. Excellence in managing complex, cross-domain solutions is critical, along with a focus on leveraging cloud and data technologies. #J-18808-Ljbffr

Administrative Assistant ICO is seeking a reliable and organized Administrative Assistant to support daily office operations. This is a full-time, in-office position. The ideal candidate is detail-oriented, proactive, and comfortable working in a professional environment supporting multiple team members. Qualifications Previous administrative or office support experience (4+years) High school diploma required; college degree preferred Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) Strong organizational and multitasking skills Excellent written and verbal communication Professional demeanor and attention to detail Ability to manage priorities and meet deadlines Reliable transportation Experience in commercial property management is a plus Familiarity with Yardi Voyager is a plus Familiarity with SharePoint is a plus Responsibilities Provide general administrative and reception support Answer phones, greet visitors, and direct inquiries Handle mail, scanning, copying, filing (digital and hard copies), shipping (FedEx, UPS) Maintain office supplies and organized common areas Assist with scheduling and coordination of office activities Create organization charts Support team members with administrative tasks and other special projects Perform errands and other duties as needed Required Skills Detail-oriented and organized Strong communication and interpersonal skills Ability to multitask in a fast-paced environment Project Management skills Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint ) Professionalism and reliability We Offer Competitive compensation Stable, professional work environment Collaborative team culture

This position is responsible for performing general administrative, office support for company projects. Duties may include: Keep and maintain project files. Maintain project e-mail box. Document control - data entry. Track projects and produce monthly progress reports. Work with specs, changes and finalizing. Facilitate questions regarding projects and research information. Maintain tracking system for projects. Record minutes from Project Manager meetings. Answer phones and direct calls. Read and sort incoming mail. Collect bills/invoices. Type memos, correspondence, reports, and other documents. Make travel arrangements. Prepare outgoing mailings and labels, including emails and faxes. Organize and maintain filing system. Coordinate client or vendor lunches, including set-up and clean-up. Reserve conference rooms. Coordinate with internal support departments. Order and maintain supplies. Arrange equipment maintenance or set-up. Keep the department calendar and roster. Occasional project assistance for managers. Assist in Power point presentations. Utilize Access to store and retrieve data. Help coordinate clerical needs of special projects. Complete weekly timecards. Make copies of printed material. Additional duties as assigned by supervisor to assist in the overall success of the group and company. Requirements: High School degree or equivalent. Minimum 3 years office/clerical experience. An advanced knowledge of Microsoft Word, Excel, Access, and PowerPoint required. Excellent organization skills, attention to detail, communication skills and ability to handle multiple tasks. Some college coursework preferred. Backgrounds that tend to translate well include roles involving coordination, logistics, customer-facing work, or managing multiple priorities in fast-paced environments. Professional maturity and the ability to stay organized under pressure are key. Microsoft Office experience is a must!

We are seeking a detail-oriented Administrative Assistant to support the financial operations of our lighting retrofit and energy efficiency business. This role will focus on daily accounting tasks, such as support in Accounts Receivable, Accounts Payable, Expenses and General Accounting while maintaining records in QuickBooks. Processing utility rebates related to lighting upgrade projects for customers. This position offers long-term growth within the organization with career mobility. The ideal candidate should be organized, eager to learn, and comfortable working with project-based financial data. Must be a team player, have the ability to multi-task, prioritize and be detail oriented. Must be proficient in Excel and Word. Key Responsibilities: · Enter and maintain financial transactions in QuickBooks (ie. vendor invoices, inventory transfers) · Processing of utility rebates, including tracking applications, approvals, and payments · Support accounts payable and accounts receivable functions · Reconcile bank statements · Communicate with internal project managers regarding job labor report production and hours Qualifications: · Bachelor's degree in accounting, Finance, Business, or a related field · Entry-level experience, internships, or coursework in accounting preferred · QuickBooks experience is a plus · Familiarity with rebate or incentive programs (utility, energy efficiency, or manufacturer) is a plus · Basic understanding of accounting principles · Proficiency in Microsoft Office Suite, Outlook and QuickBooks Employment Type: Full-time Benefits: Health insurance Vision insurance Dental insurance 401k Paid time off Only qualified resumes will be considered. Competitive salary and benefits. Please email your resume and salary requirements to: **********************

Job title: Admin Office Assistant Pay ranges: $21.00 to $23.00/hr Job Type: 1-Year Contract (Possibility to extend up to 24-Month Contract) Working Hours: 9:00AM to 5:30PM (8-hour shift) Responsibilities: ・Maintain a clean, organized, and professional office environment including tidy up lobby, conference rooms and dining areas as needed. ・Greet employees and visitors. ・Answer and direct phone calls promptly and professionally. ・Receive and distribute mail and packages and support outgoing mail and shipping packages. ・Support employee general requests on office admin ticketing system. ・Greet new hires for onboarding/and assist HR with offboarding as needed. ・Conduct inventory, order and replenish office supplies, office snacks/drinks as needed. ・Assist in planning and coordinating company events and meetings. ・Assist with menu selection for office catered lunches and onsite cater coordination. ・Other office admin responsibilities as assigned. Qualifications ・2+ years Admin Office Assistant Experience ・Excellent customer service skills. ・Professional appearance and demeanor. ・Ability to work independently and collaboratively. ・Proficiency in Microsoft Office365 (Excel, Word, Outlook) ・High School Diploma/Community College

CEO/President Support: Reports directly to the CEO/President (C/P). Provide comprehensive support services to the (C/P) that ensures a professional, responsive, and effective experience with the organization. Maintain C/P calendar. Prioritizes inquiries and requests while troubleshooting conflicts with little guidance; makes judgments and recommendations to ensure smooth day-to-day engagements. Update and maintain data bases for C/P. Office Management: Limited Support of Human Resources for the organization including: Limited Assistance with recruitment efforts, new hire orientations and on-boarding. Acts as a liaison with landlord and building management on any office-related issues. Provides timely and proactive management of the organization's office environment. Maintains physical and electronic office filing systems for C/P, and other as assigned. Administrative Functions: Writes error-free, emails and letters for various events and announcements. Maintains confidentiality and uses a high degree of discretion. Works in a professional and focused manner to schedule internal and external meetings. Takes notes and distributes meeting minutes, agendas and meeting packages. Maintain digital files. Other duties as assigned. QUALITIES OF OUR ADMINISTRATIVE ASSISTANT Maintains punctual, regular, and predictable attendance. Works collaboratively in a team environment with a spirit of cooperation and as a relationship builder. Displays excellent communication skills including presentation. Diplomatic skills required in working with guests, vendors, and coworkers and including the ability to communicate effectively and remain calm and courteous under pressure. Displays engaging interpersonal skills including the ability to think and act strategically, provide sound judgment, and provide a positive and energetic attitude. Provides systematic and dependable follow up, as well as a high level of organization and preparedness. Maintains workflow under pressure and in a fast-paced, high-profile work environment. Respectfully takes direction from C/P. REQUIREMENTS 2+ years of administrative experience Bachelor's degree preferred, but an associate's degree with sufficient administration experience may suffice Event management experience (working with major events) Coordinate and execute email blasts and mail campaigns to promote events and initiatives. Manage follow-up communications and outreach related to event planning and attendance. Experience using web conferencing tools such as Zoom or WebEx Uses Outlook, Word, Excel and PowerPoint to produce materials for internal and external meetings and conferences. Understanding of basic AI tools. Understanding of social media platforms Some Photoshop and Canva experience preferred. Ability to multitask. An attention to detail. Works with little direction Organized Ability to plan ahead. Ability to work with Posh / Eventbrite or similar apps. Spanish speaking (Bilingual) strongly preferred. Both written and verbal skills

IDR is seeking a Administrative Assistant II to join one of our top clients for an opportunity in Cambridge, Massachussetts. This role supports healthcare operations within a hospital setting, focusing on administrative functions essential for the efficient management of a busy clinic environment. Position Overview for the Administrative Assistant II: Handles all administrative and secretarial functions supporting clinic. Manages office procedures to ensure smooth daily operations. Works independently in a fast-paced healthcare environment. Requires strong problem-solving skills and the ability to gather and interpret data. Fluency in Portuguese, Spanish, or Haitian Creole is strongly preferred. Requirements for the Administrative Assistant II: Minimum of five years healthcare office experience required. Ability to work independently in a fast-paced environment. Must have good problem-solving skills and the ability to gather and interpret data to resolve problems. AHA BLS certification required or ability to acquire prior to start date. What's in it for you? Competitive compensation package Full Benefits; Medical, Vision, Dental, and more! Opportunity to get in with an industry leading organization. Why IDR? 25+ Years of Proven Industry Experience in 4 major markets Employee Stock Ownership Program Dedicated Engagement Manager who is committed to you and your success. Medical, Dental, Vision, and Life Insurance ClearlyRated's Best of Staffing Client and Talent Award winner 12 years in a row.

Cornerstone Controls is seeking a Project Management Assistant to support our automation projects. This role is ideal for someone with strong organizational skills who can keep project timelines, resources, and deliverables on track. As a Project Management Assistant, you'll work closely with project managers to coordinate schedules, resources, and documentation across a range of industrial automation projects. Your attention to detail and planning skills will help ensure projects are delivered on time and within budget. Responsibilities Develop and maintain project schedules using tools such as Microsoft Project, IFS, or Smartsheet. Assist in resource allocation and management, managing project purchased materials, and coordinating with internal teams and external vendors. Track project progress, identify risks or delays, and communicate updates to stakeholders. Maintain accurate project documentation, including schedules, reports, and meeting notes. Provide administrative support to project managers, including meeting coordination, project data troubleshooting and fixing, and enabling efficient project management operations. Requirements Bachelor's degree. Experience in project scheduling and coordination, preferably in an engineering or industrial environment. Proficiency in project management software (e.g., Microsoft Project, Smartsheet) and Microsoft Office Suite. Familiarity with business systems such as IFS, Oracle, or SAP is a plus. Strong attention to detail and ability to manage multiple priorities. Excellent verbal and written communication skills. Project scheduling or project management certification preferred. What We Offer Competitive compensation. Training and development opportunities. Comprehensive benefits package (medical, dental, vision, retirement, wellness programs). Supportive team environment with a focus on collaboration. Flexible work arrangements, including options for remote work. About Us At Cornerstone Controls, we are committed to delivering excellence in industrial automation projects. We value integrity, teamwork, and innovation, and we're looking for people who share these values to help us drive success for our clients. How to Apply Ready to grow your career in project management? Apply now and join a team where your organizational skills will make a real impact.

IDR is seeking an Administrative Assistant to join one of our top clients in Bolingbrook, IL. This role is pivotal in supporting global operations by ensuring seamless project coordination and administrative excellence. If you are looking for an opportunity to join a growing organization and work within an ever-growing team-oriented culture, please apply today! Position Overview/Responsibilities for the Administrative Assistant: Manage executive and team calendars, coordinate meetings, and organize both domestic and international travel logistics. Support cross-functional and international projects by maintaining project plans, timelines, and deliverables using tools like SharePoint, Monday.com, or Smartsheet. Serve as a liaison across international and cross-functional teams to support communication flow and collaboration. Maintain a centralized project documentation repository and prepare professional documents, meeting summaries, and reports. This is a 6-month contract position with the possibility of extension. Required Skills for Administrative Assistant: Minimum of 2 years of experience supporting multiple leaders with scheduling and travel arrangements. At least 2 years of project coordination experience, including managing timelines and deliverables. Proficiency in Microsoft Office, particularly Outlook, Word, and PowerPoint. Experience with SharePoint and either Monday.com or Smartsheet is preferred. Strong writing skills for clear recaps, meeting notes, and professional emails. What's in it for you? Competitive compensation package Full Benefits; Medical, Vision, Dental, and more! Opportunity to get in with an industry-leading organization Close-knit and team-oriented culture Why IDR? 25+ Years of Proven Industry Experience in 4 major markets Employee Stock Ownership Program Medical, Dental, Vision, and Life Insurance ClearlyRated's Best of Staffing Client and Talent Award winner 12 years in a row

Administrative & Marketing Assistant: Brentwood, TN Compensation: $30.00 - $35.00/hour (Part-Time) | $50,000 - $60,000 (Full-Time Salary) Schedule: Preferred Part-Time: Tues-Thurs, 9 AM - 3 PM (Flexible for Full-Time) Are you a mature, tech-savvy professional looking for a high-impact role in a fast-paced environment? The company is seeking a proactive Administrative Assistant who balances traditional administrative excellence with modern marketing flair. This is a role for someone who is organized, detail-oriented, and lives within a 30-minute commute of our Brentwood office. The Role: Admin Meets Marketing You will serve as a vital support hub for our Marketing and Sales teams, managing everything from contract workflows to social media presence. Document & Workflow Management: Manage Contracts and NDAs using PandaDoc. You will also handle document conversions in Adobe and maintain over 40 essential company documents. Creative Marketing: You will be the point person for Canva and Social Media graphics. This is a core requirement-you must be comfortable creating quick, engaging LinkedIn posts and graphics. Recruitment Support: Facilitate the onboarding process, including drafting offer letters and managing new hire forms. Experience with ATS (Applicant Tracking Systems) is a significant advantage. Data & Outreach: Build and maintain Excel contact lists, manage mass email follow-ups for trade shows, and use Text-Em-All for broad outreach. Lead Engagement: Utilize LinkedIn (and LinkedIn Recruiter) to manage outreach, follow up with leads via phone, and support light business development efforts. Top Qualifications Microsoft Power User: Strong proficiency in Excel, Outlook, and Word. You should be comfortable creating vCards and managing data-heavy lists. Creative Savvy: Canva and Social Media graphics experience is a MUST. * Tech-Forward: Adobe savvy and a willingness to learn/utilize ChatGPT/AI and AirTable (training provided). Operational Experience: Prior experience with PandaDoc (or similar e-signature tools) and Indeed is highly preferred. Communication: Excellent verbal and written skills; comfortable picking up the phone to follow up with leads. What We're Looking For Professional Maturity: A reliable, seasoned professional who can work independently. Organizational Mastery: The ability to multitask across different platforms while maintaining meticulous attention to detail. Ready to bring your tech-savvy administrative skills to our Brentwood team? Apply today!

IDR is seeking a Executive Assistant to join one of our top clients for an opportunity in Fort Meade, MD. This role supports senior military personnel with scheduling, coordination, and document management in a fast-paced environment. The organization specializes in command operations and requirements management. Position Overview for the Executive Assistant: Handle scheduling, interviews, and calendar coordination for senior military personnel. Assist with document management, requisitions, and distribution of supplies. Coordinate recruiting events and advertising within command spaces. Work closely with MS Office applications, particularly Word, Excel, PowerPoint, and Outlook. Onsite position requiring excellent organizational and communication skills. Requirements for the Executive Assistant: At least 2 years of experience in an executive support role. Well-versed in recruiting events and advertising in command environments. Excellent oral and written communication skills. Knowledgeable and experienced in working with common MS applications. Bachelor's degree required. What's in it for you? Competitive compensation package Full Benefits; Medical, Vision, Dental, and more! Opportunity to get in with an industry leading organization. Why IDR? 25+ Years of Proven Industry Experience in 4 major markets Employee Stock Ownership Program Dedicated Engagement Manager who is committed to you and your success. Medical, Dental, Vision, and Life Insurance ClearlyRated's Best of Staffing Client and Talent Award winner 12 years in a row.

Title: Administrative Assistant Duration: Indefinite The selected temporary staff should have Microsoft Office skills, the ability to multitask and strong communication skills. Bachelor's Degree Explain the function(s) to be performed by the requested staff member: Responsibilities include: De-obligating/decreasing purchase orders. Reviewing Draft Requests for Proposal (DRFP) requests. Emailing orders to vendors. Requesting and following up on Mayer's Office of Contract Services (MOCS). Doing Business Data forms/W-9. Tracking vendor updates. Providing purchase order copies for Furniture & Equipment invoices, and processing advance check requests.

ID 2026-18167 Element has an opportunity for an Administrative Assistant. Administrative Assistant will act as the liaison between customers and estimation team to ensure a premium quoting and customer service experience. The primary objective is to ensure that our customers have a seamless experience and are satisfied with Element's services. Customer Service will answer product and service questions, ensure that customers' needs are met, and build relationships through daily communication with clients. Salary: $20.50 - $23/hr DOE Responsibilities * Corresponding via email and phone with customers regarding requests for quotes * Basic blueprint reading (training will be provided, experience is a plus) * Assemble documentation for estimators * Upsell products when appropriate * Data entry into ERP and CRM systems * Escalation of customer service issues to appropriate department or manager * Provides general feedback to upper management so that they can adjust business strategy accordingly * Administrative and other duties as assigned by manager Skills / Qualifications * 3 years in a customer service role preferred * Must have good organizational and time management skills * Must be able to analyze situations relating to customer needs and react accordingly in a timely fashion * Ability to work in an open office with ample distractions * Must be able to function independently with a minimum amount of supervision * Interpersonal and problem-solving skills are a must * Must be able to collaborate and work effectively on a team * Must be able to read, write and speak English fluently #LI-TK1 Company Overview Element is one of the fastest growing testing, inspection and certification businesses in the world. Globally we have more than 9,000 brilliant minds operating from 270 sites across 30 countries. Together we share an ambitious purpose to 'Make tomorrow safer than today'. When failure in use is not an option, we help customers make certain that their products, materials, processes and services are safe, compliant and fit for purpose. From early R&D, through complex regulatory approvals and into production, our global laboratory network of scientists, engineers, and technologists support customers to achieve assurance over product quality, sustainable outcomes, and market access. While we are proud of our global reach, working at Element feels like being part of a smaller company. We empower you to take charge of your career, and reward excellence and integrity with growth and development. Industries across the world depend on our care, attention to detail and the absolute accuracy of our work. The role we have to play in creating a safer world is much bigger than our organization. Diversity Statement At Element, we always take pride in putting our people first. We are an equal opportunity employer that recognizes diversity and inclusion as fundamental to our Vision of becoming "the world's most trusted testing partner". All suitably qualified candidates will receive consideration for employment on the basis of objective work related criteria and without regard for the following: age, disability, ethnic origin, gender, marital status, race, religion, responsibility of dependents, sexual orientation, or gender identity or other characteristics in accordance with the applicable governing laws or other characteristics in accordance with the applicable governing laws. The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c) "If you need an accommodation filling out an application, or applying to a job, please email "

The Executive Assistant (EA) provides comprehensive administrative, operational, and analytical support to the CEO. This role goes beyond traditional administrative functions, serving as a strategic partner who supports enterprise data initiatives, program performance oversight, and interagency coordination. The Executive Assistant ensures the CEO is equipped with the insights, documentation, and operational clarity needed to drive organizational outcomes, optimize resources, and execute mission objectives. The ideal candidate is exceptionally organized, highly analytical, and skilled in communication-capable of managing executive priorities while leading data-driven initiatives that enhance decision-making and organizational effectiveness. Key Responsibilities Executive Administrative Support Manage executive calendars, high-priority communications, meeting logistics, travel arrangements, and sensitive scheduling requirements. Prepare executive-level briefings, presentations, correspondence, decision packets, and meeting agendas. Screen and prioritize incoming communications, ensuring timely response and appropriate routing. Maintain organized digital records, files, compliance documentation, and mission-critical materials. Advanced Analytical & Data Initiative Support Lead enterprise data initiatives by developing, optimizing, and maintaining advanced analytical models, dashboards, and visualization tools that deliver actionable insights and support mission performance. Manage full lifecycle analytical projects-data collection, validation, interpretation, reporting, and implementation-ensuring results directly inform executive decision-making. Financial, Budget & Procurement Analysis Oversee budget and contract analytics through financial modeling, variance analysis, and performance tracking to assess spending efficiency, obligation rates, and program execution. Review procurement documentation (task orders, funding requests, contract modifications, interagency agreements) to ensure compliance, fiscal integrity, and alignment with executive and program goals. Operational Coordination & Program Support Coordinate across internal teams, contractors, and interagency partners to optimize data sharing, maintain information accuracy, and ensure alignment on program deliverables. Track program milestones, project timelines, and strategic initiatives to ensure executive visibility and prompt action where required. Support executives during high-priority meetings, interagency engagements, and mission-focused activities by compiling materials, capturing decisions, and managing follow-up actions. Communication & Stakeholder Engagement Draft, edit, and prepare polished executive correspondence, memos, policy summaries, and action items. Serve as a professional liaison between executive leadership and internal/external partners, ensuring consistent, accurate information flow. Support executive participation in boards, committees, interagency groups, and program reviews by preparing materials and synthesizing discussion outcomes. Team Leadership & Analytical Mentorship Provide guidance to junior analysts by establishing analytical standards, promoting methodological consistency, and supporting the development of high-quality deliverables. Foster a culture of continuous improvement by encouraging innovation, data accuracy, and best practices across analytical workflows. Required Qualifications 5+ years of experience as an Executive Assistant, Analyst, Program Coordinator, or similar role. Solid understanding of financial analysis, budgeting, procurement processes, and contract documentation. Excellent written and verbal communication skills with the ability to prepare high-quality executive documentation. Strong organizational skills, attention to detail, and ability to manage multiple priorities. Proficiency with productivity suites (Microsoft 365, Google Workspace) and analytical tools (Power BI, Tableau, Excel, etc.). Must possess an active Secret (or TS/SCI) security clearance or be eligible to obtain one. Preferred Qualifications Experience working in government, public-sector programs, aviation, emergency management, defense, or complex operational environments. Familiarity with procurement regulations, interagency agreements, or contract management processes. Experience mentoring junior staff or managing small analytical teams. Project management or data analytics certifications (PMP, CAP, Tableau, Power BI, etc.). This position does not offer relocation assistance; local candidates are preferred. Core Competencies Executive-level communication and professionalism Advanced analytical and problem-solving capabilities Strategic thinking and operational awareness High discretion and confidentiality Strong relationship management and collaboration skills Ability to perform under pressure and adapt to rapidly changing priorities

Immediate need for a talented Executive Assistant. This is a 03 months contract opportunity with long-term potential and is located in Cincinnati, OH(Onsite). Please review the job description below and contact me ASAP if you are interested. Job Diva ID: 26-01111 Pay Range: $30/hr - $35/hour. Employee benefits include, but are not limited to, health insurance (medical, dental, vision), 401(k) plan, and paid sick leave (depending on work location). Key Responsibilities: Works directly with Medical Director to assure clerical & scheduling needs are met. Provides main line of communication for vendors, sponsors, and other professionals, and staff with the Medical Director. Enhances accuracy and efficiency in scheduling various meetings and activities for the Medical Director. Facilitates complex scheduling of multiple person meetings of which the Medical Director is included. Handles all electronic and paper communications for Medical Director. Coordinates publishing activities involving the Medical Director and the Research Center. Transcribes text/figures for manuscripts submission. Seeks permission from publishers for use of graphics as needed. Assures all deadlines are met. Provides tools necessary for publication and secures all necessary approvals. Considers cost of services required and chooses outside resources efficiently. Creates and organizes professional presentations for Medical Director and other associates of The Center. Provides for professional presentations via PowerPoint or other educational media. Communicates with support services to assure all presentations meet required objectives. Instrumental in submission of abstracts involving various professional associates. Handles appropriate faculty paperwork/handout materials and slides for national & regional meeting presentations. Serves as a liaison for physician travel, speaking engagements, investigator meetings, and national cardiology conferences. Coordinates meeting schedules for Medical Director and prepares detailed schedule of events. Coordinates and books airline arrangements for traveling physician(s). Responsible for obtaining reimbursement for travel expenses if appropriate and maintains good documentation of all expenses with receipts. Performs other related duties. Instrumental in assuring accurate and timely communications with the Medical Director with those inside and outside The Center. Key Requirements and Technology Experience: Photocopier, fax equipment, all medical equipment appropriate to research. Ability to make independent decisions. Strong organizational. Skills with good follow through practices. Excellent communication skills. Excellent clerical skills. Functional computer knowledge. Medical terminology. Our client is a leading Healthcare Industry , and we are currently interviewing to fill this and other similar contract positions. If you are interested in this position, please apply online for immediate consideration. Pyramid Consulting, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, colour, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. By applying to our jobs, you agree to receive calls, AI-generated calls, text messages, or emails from Pyramid Consulting, Inc. and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy here.

Licensed COTA: Home-Based Daily Living & Mobility Assistant Compensation: $42.00 - $46.00 per visit + mileage reimbursement Employment Type: Full-Time or Part-Time Are you a COTA who thrives on creativity, connection, and empowering clients to live fuller, safer lives? Join Home Health Care, Inc. and deliver personalized therapy right where it matters most-your clients' homes. This is your chance to practice with autonomy, build meaningful relationships, and see real progress as clients regain confidence in their everyday routines. The Impact You'll Make In this role, you will be the hands-on professional helping clients bridge the gap between injury or illness and independent living. Clinical Implementation: Carry out individualized OT treatment plans meticulously prepared by licensed Occupational Therapists. Functional Recovery: Lead therapeutic activities focused on Activities of Daily Living (ADLs), fine motor development, motor planning, and cognitive engagement. Empowerment through Education: Educate clients and their families on home safety strategies, the use of adaptive tools, and the establishment of functional routines. Care Coordination: Work closely with a multidisciplinary team of PTs, OTs, nurses, and caregivers to ensure seamless continuity of care. Accurate Documentation: Efficiently document visits to track progress and support excellent clinical outcomes. What You Bring to the Team Licensure: Active Minnesota Certified Occupational Therapy Assistant (COTA) license. Logistics: A reliable, insured vehicle and a valid driver's license for travel throughout the metro area. Communication: Strong verbal and written communication skills with a heart for patient-centered care. Experience: Home care experience is a plus, but we are happy to provide training for eager learners transition into the home health field. Why You'll Love Working With Us 30 Years of Excellence: Join a trusted, Minnesota-based agency with a long-standing reputation for clinical quality. Flexibility: We offer both full-time and part-time tracks, allowing you to build a schedule that fits your life. Mentorship: Enjoy supportive therapy leadership with on-the-go guidance and professional mentorship. Collaborative Culture: Work in an environment rooted in compassion, teamwork, and professional growth. Ready to help clients regain their independence at home? Apply today!

The Administrative Assistant - Receptionist will serve as the front desk point of contact providing professional customer service and administrative support to the Member Services division. Key Responsibilities: Greet and assist walk-in members in a professional and courteous manner Provide basic responses to member questions and concerns (training provided) Log incoming and outgoing mail accurately Record and process incoming checks Perform general administrative and clerical support tasks for the Member Services team Maintain confidentiality and follow agency security procedures Required Qualifications Minimum 1 year of front desk/receptionist experience High School Diploma or equivalent Strong communication and interpersonal skills Ability to work onsite, full-time Must be local to Phoenix, AZ at time of submission Available for in-person interview within 1 week of posting close Able to start within 2 weeks of offer Preferred Qualification Certified Notary Public (Highly desirable but not mandatory)

ID 2025-17707 Element's Chicago Materials Testing Laboratory is hiring for an Office Assistant who will be a versatile and on-site team member supporting both the front office and back-office operations. This role blends reception duties, administrative tasks, procurement, human rsources tasks, and basic finance support in a fast-paced lab that serves aerospace, nuclear, power generation, oil and gas, medical, and manufacturing clients. The ideal candidate thrives in a "jack-of-all-trades" position, keeping the lab organized, clients and visitors welcomed, and administrative, human resources, and financial processes running smoothly. Responsibilities * Serve as the primary receptionist: greet visitors, manage phone lines, coordinate meetings and lobby activities * Perform administrative and human resources support: scheduling, document management, scanning, mail handling, and office supply management * Assist with pricing, invoicing, and billing; support collections follow-up as needed * Manage procurement and purchasing of lab and office supplies; maintain vendor relationships and track deliveries * Maintain records, spreadsheets, and internal databases to support lab operations and reporting * Coordinate with lab staff and cross-functional teams to facilitate smooth workflow * Uphold a professional and organized front-office environment in a technical lab setting * Plan and coordinate cultural activities and team building activites within the lab * Ability to post lab activities on social media (Example: LinkedIn) Skills / Qualifications * 2+ years of experience in administrative or office support roles, ideally in technical, laboratory, or industrial environments * Exposure to basic finance and Human Resources tasks such as invoicing, billing, collections, or procurement * Strong organizational, accuracy, and follow-through skills * Professional communication and interpersonal abilities; comfortable interacting with visitors, staff, and clients * Proficiency with Microsoft Office (Excel, Word, Outlook); ability to learn internal systems * Reliable on-site attendance in a laboratory or technical office environment #LI-TK1 Company Overview Element is one of the fastest growing testing, inspection and certification businesses in the world. Globally we have more than 9,000 brilliant minds operating from 270 sites across 30 countries. Together we share an ambitious purpose to 'Make tomorrow safer than today'. When failure in use is not an option, we help customers make certain that their products, materials, processes and services are safe, compliant and fit for purpose. From early R&D, through complex regulatory approvals and into production, our global laboratory network of scientists, engineers, and technologists support customers to achieve assurance over product quality, sustainable outcomes, and market access. While we are proud of our global reach, working at Element feels like being part of a smaller company. We empower you to take charge of your career, and reward excellence and integrity with growth and development. Industries across the world depend on our care, attention to detail and the absolute accuracy of our work. The role we have to play in creating a safer world is much bigger than our organization. Diversity Statement At Element, we always take pride in putting our people first. We are an equal opportunity employer that recognizes diversity and inclusion as fundamental to our Vision of becoming "the world's most trusted testing partner". All suitably qualified candidates will receive consideration for employment on the basis of objective work related criteria and without regard for the following: age, disability, ethnic origin, gender, marital status, race, religion, responsibility of dependents, sexual orientation, or gender identity or other characteristics in accordance with the applicable governing laws or other characteristics in accordance with the applicable governing laws. The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c) "If you need an accommodation filling out an application, or applying to a job, please email "