Administrative Assistant jobs at The Research Foundation for SUNY - 24 jobs

Fiscal Year 2025-2026 Position Title Administrative Assistant II Classification Title Administrative Assistant II Department Medicine Posting Number R260005 Posting Link ********************************************* Employer Research Foundation Position Type RF Clerical/Technical Job Type Full-Time Appointment Term Salary Grade N.7 Posting Detail Information Position Summary In this role, Administrative Assistant II will be an integral member in the Office of the Chair within the Department of Medicine, collaborating to ensure operational efficiency and effectiveness across all five pillars within the department: clinical, education, research, faculty/staff development, and community engagement. Your responsibilities include: Employee Life Cycle * Standardization and streamline office job posting processes. * Compile all necessary paperwork and documentation needed for routing and approvals. * Organizing and facilitating office onboarding and offboarding activities; including the creation of templates, resources, and ensuring timely process * Assist with ensuring promotions and performance and reviews timelines are disseminated and completed with department leadership. * Assist with department-wide appointments, re-appointment, and termination processes. * Prepares and maintains all confidential records and files related to faculty/staff matters. Data Entering & Tracking * Initiate ePTFs and collaborate with department staff as it relates to its respective funding sources, data entering and tracking completion of processes. * Tracking and reporting information from various systems. * Assists with space and facilities tracking and reporting. * Compile and prepare reports from multiple sources according to a predetermined reporting schedule Operational Excellence * Assist in the standardization of department-wide processes and ensuring timely completion of core tasks. * Assist in creating and maintaining department-wide standard operating procedures. * Assist with organizing and facilitating department events and activities. * Provide cross coverage among other office staff assistant positions. * Identify and address problems or obstacles in system and procedures related to operational. * Perform other duties as assigned Learn more: * Our benefits, where we prioritize your well-being and success to enhance every aspect of your life. * Being a part of the University at Buffalo community. As an Equal Opportunity / Affirmative Action employer, the Research Foundation will not discriminate in its employment practices due to an applicant's race, color, religion, sex, sexual orientation, gender identity, national origin and veteran or disability status. Minimum Qualifications * A bachelor's degree in an appropriate field and up to 2 years related experience. * Coordination of activity with a wide variety of other administrative units and external agencies requires strong interpersonal skills. Combination of education and experience may be considered. Preferred Qualifications * Minimum of 4 years progressive experience in an office setting. Physical Demands Salary Range $48,000 - $50,000 Additional Salary Information The salary range reflects our good faith and reasonable estimate of the possible compensation at the time of posting, the role and associated responsibilities, and the experience, education, and training of the selected candidate. Work Hours 40 hours per week. Campus Buffalo General Hospital Posting Alerts Special Instructions Summary Is a background check required for this posting? No Background Check Notification Contact Information Contact's Name Ariel Burden Contact's Pronouns Contact's Title Staff Assistant Contact's Email ******************** Contact's Phone ************ Posting Dates Posted 01/02/2026 Deadline for applicants Open Date to be filled 02/01/2026 References Number of references required 3 Reference Cutoff Date Instructions to Applicant

Fiscal Year 2025-2026 Position Title Administrative Assistant 1, Academic Administration (NY HELPS) Classification Title Administrative Assistant 1 Department Academic Administration Posting Number C250157 Posting Link ********************************************* Employer State Appointment Type Classified Appointment Term Permanent Classified Position Type NY HELPS Temporary Until Salary Grade SG11 Posting Detail Information Position Summary The School of Management is seeking an Administrative Assistant 1 to provide essential administrative support across our academic departments. This role will serve as the primary point of contact for department chairs and faculty, coordinating office operations and academic administrative needs. Key responsibilities include, but are not limited to: * Provide general administrative support, including answering phones, handling mailings, and completing basic office tasks. * Coordinate meetings, presentations, and events. * Assist with faculty searches by organizing agendas and travel arrangements. * Accurately record and distribute meeting minutes as needed. * Maintain office supplies and inventory. * Communicate purchasing and expense report needs to the business office. * Prepare reports and documents as requested. * Support business function processing. This role requires strong organizational skills, attention to detail, and the ability to multitask in a dynamic academic environment. Learn more: * Our benefits, where we prioritize your well-being and success to enhance every aspect of your life. * Being a part of the University at Buffalo community. University at Buffalo is an affirmative action/equal opportunity employer and, in keeping with our commitment, welcomes all to apply including veterans and individuals with disabilities. Departmental Operating Needs Minimum Qualifications Non-competitive (NY HELPS): * high school diploma or high school equivalency diploma * two years of experience in administrative support * use of office software (e.g., email, word processing) * provision of customer service * business writing * management of an office OR Competitive (NON-NY HELPS): Reassignment Requirement: You must have one year of permanent competitive or 55b/c service as an Administrative Assistant 1, SG-11, or Secretary 1. Reinstatement Requirement: You must be a former state employee to request reinstatement to the title that was held (or transferable title). Administrative Assistant Trainee 1 Transfer Eligibility Requirement: You must have a current permanent appointment with a minimum of 1 year of service in a position of the same title or transferable title (SG-6 or above). Administrative Assistant Trainee 2 Transfer Eligibility Requirement: You must have successfully completed the 52 weeks of service as an Administrative Assistant Trainee 1 and successfully completed the four core administrative support courses. Administrative Assistant 1 Transfer Eligibility Requirement: You must have either one year of service in a clerical title (SG-9 or above) or completion of a two-year traineeship and successfully completed the four core administrative support courses and the four elective administrative support courses, as designated by the agency. Keyboarding requirement: Candidates who are not transferring from a keyboarding title must possess adequate keyboarding skills (i.e., the ability to type 30 words per minute with at least 96% accuracy) as demonstrated by passing the Keyboarding Performance Test. ALL APPLICANTS MUST MEET AT LEAST ONE OF THE ABOVE REQUIREMENTS. ANY APPLICATIONS RECEIVED THAT DO NOT MEET AT LEAST ONE OF THE ABOVE REQUIREMENTS WILL BE CONSIDERED UNQUALIFIED AND WILL BE DISCARDED. Preferred Qualifications Physical Demands Salary Range $47,695 Additional Salary Information Work Days Weekdays - Monday - Friday Work Hours 8:00 a.m. - 4:00 p.m. Scheduled Work Days Monday, Tuesday, Wednesday, Thursday, Friday Job Type Full-Time Campus North Campus Posting Alerts Special Instructions Summary Additional Information Is a background check required for this posting? No Background Check Notification Contact Information Contact's Name Rachel Sluberski Contact's Pronouns Contact's Title Senior Staff Assistant Contact's Email ******************** Contact's Phone ************ Posting Dates Posted 12/19/2025 Deadline for Applicants Open Until Filled Date to be Filled

The Department of Orthopaedics at the University at Buffalo is recruiting a full-time Administrative Assistant . This position provides support to the Chairman, Faculty, and Executive Team of the Department. This role will require an effective communicator who is detail oriented, responsible, dependable, efficient and very organized with the ability to multitask and prioritize at a high level. Office will be located at our administrative building in Cheektowaga, NY. Travel to all locations will be required. Job duties will include, but are not limited to: Manage faculty timecards for Chair approval. Assist with tracking academic performance of faculty for annual review by chair (publications, presentations, invited lectures, book chapters etc.) Monthly reports pulled and documented on spreadsheets; faculty attendance, residents case report logs. Document Grand Rounds attendance weekly in MedHub. Complete Dossiers and submit documents accurately and in a timely manner to Department Chair. Update Mobile Med and check for accuracy weekly. Manage online CME and update when needed. Verify week prior to ensure both residency and fellowship calendars are accurate. Send CME sign-in sheet to Alicia each week. Scheduling/Communication with faculty regarding departmental activities (meetings, annual review with Chair etc.) Work with practice plan HR managing all staff and faculty appointments and reappointments affiliated with The Department of Orthopaedics. Update ECV's in January, April, July and October. Confirm completion with Chair and Training Program Administrator. Provide clerical support, communication emails, mailings, scanning, filing, printing etc. with residency and fellowship interviews, as well as residency graduation activities annually as needed. Assumes other responsibilities as requested. Learn more: Our benefits , where we prioritize your well-being and success to enhance every aspect of your life. Being a part of the University at Buffalo community. University at Buffalo is an affirmative action/equal opportunity employer and, in keeping with our commitment, welcomes all to apply including veterans and individuals with disabilities Minimum Qualifications High School Diploma or equivalent Preferred Qualifications Administrative support in an academic environment Experience in healthcare a plus

Fiscal Year 2025-2026 Position Title Administrative Associate, Planned Giving Classification Title Administrative Assistant II Department University Advancement Posting Number R250144 Posting Link ********************************************* Employer Research Foundation Position Type RF Clerical/Technical Job Type Full-Time Appointment Term Salary Grade N.7 Posting Detail Information Position Summary Join a mission-driven team making a lasting impact at the University at Buffalo! The Administrative Associate in the Office of Planned Giving plays a vital role in advancing UB's goals for private support. This position is more than administrative support - it's an opportunity to contribute directly to donor engagement, long-term relationships, and the success of our advancement efforts. In this role, you will: Partner with advancement officers by preparing donor research, trip briefings, and follow-up materials. * Draft and edit donor correspondence, proposals, and stewardship pieces that strengthen relationships. * Manage calendars, coordinate logistics, and ensure seamless donor visits and team meetings. * Track and report donor activity in advancement systems to support fundraising strategy. * Collaborate with colleagues across Advancement on projects and initiatives that move UB forward. * Ensure smooth day-to-day operations of the Planned Giving team while handling sensitive information with professionalism. This is an excellent opportunity for a proactive, detail-oriented professional who thrives in a dynamic environment and enjoys balancing independent work with collaborative projects. If you're highly organized, a strong communicator, and eager to contribute to a team shaping UB's future, we encourage you to apply. In University Advancement, we don't just support a university-we help shape the future. Join us in building meaningful connections, fostering generosity, and advancing the mission of New York's premier public university. Division of University Advancement At the University at Buffalo, our Division of University Advancement plays a pivotal role in advancing our mission. With the historic $1 Billion Boldly Buffalo campaign recently concluded in June 2024, where more than 80,000 alumni and donors generously contributed, we're on the cusp of greatness. Our goal? To propel UB into the top 25 of national public research universities within the next decade. As part of our team, you'll build strong connections with alumni and donors worldwide, shaping the future of our institution. Join us and be part of a team that changes the world! Outstanding Benefits Package Working at UB comes with benefits that exceed salary alone. There are personal rewards including comprehensive health and retirement plan options. We also focus on creating and sustaining a healthy mix of work, personal and academic pursuit - all in an effort to support your work-life effectiveness. Visit our benefits website to learn about our benefit packages. About The University at Buffalo The University at Buffalo (UB) #ubuffalo is one of America's leading public research universities and a flagship of the State University of New York system, recognized for our excellence and our impact. UB is a premier, research-intensive public university dedicated to academic excellence. Our research, creative activity and people positively impact the world. Like the city we call home, UB is distinguished by a culture of resilient optimism, resourceful thinking and pragmatic dreaming that enables us to reach others every day. Visit our website to learn more about the University at Buffalo. University at Buffalo is an affirmative action/equal opportunity employer and, in keeping with our commitment, welcomes all to apply including veterans and individuals with disabilities. As an Equal Opportunity / Affirmative Action employer, the Research Foundation will not discriminate in its employment practices due to an applicant's race, color, religion, sex, sexual orientation, gender identity, national origin and veteran or disability status. Minimum Qualifications * Associate's degree or an equivalent combination of education and experience. * Minimum of 4 years' experience working in a dynamic professional office environment. * Excellent interpersonal skills, including the ability to listen and interact effectively with a diverse constituency with good judgement. * Experience with Microsoft Word, Outlook and PowerPoint, along with advanced proficiency in Microsoft Excel, including complex spreadsheet management and data reporting. * Exceptional oral and written communication skills, with the ability to draft grammatically correct, polished correspondence, reports, and news summaries. * Strong detail-oriented organizational skills with the ability to manage multiple projects independently while meeting deadlines. * Experience in file management, with the ability to establish and maintain structured systems for easy retrieval of electronic and paper documents. * Ability to work effectively within a collaborative team environment while demonstrating creativity and a solutions-oriented approach. * The ability to understand, facilitate and implement complex scheduling. Preferred Qualifications Physical Demands Salary Range $45,000 - $55,000 Additional Salary Information The salary range reflects our good faith and reasonable estimate of the possible compensation at the time of posting, the role and associated responsibilities, and the experience, education, and training of the selected candidate. Work Hours 37.5 Campus South Campus Posting Alerts Special Instructions Summary Is a background check required for this posting? No Background Check Notification Contact Information Contact's Name Morgan Falzone Contact's Pronouns she/her Contact's Title Executive Director of Talent and Culture Division of University Advancement Contact's Email ******************** Contact's Phone ************* Posting Dates Posted 09/16/2025 Deadline for applicants Open Until Filled Date to be filled References Number of references required 3 Reference Cutoff Date Instructions to Applicant

Fiscal Year 2025-2026 Position Title Administrative Associate, Annual Giving Classification Title Administrative Assistant II Department University Advancement Posting Number R250197 Posting Link ********************************************* Employer Research Foundation Position Type RF Clerical/Technical Job Type Full-Time Appointment Term Salary Grade N.7 Posting Detail Information Position Summary Join a team that is propelling the University at Buffalo's future! In this high-impact role in University Advancement, the Administrative Associate for Annual Giving supports campaigns that inspire generosity, deepen alumni engagement, and ensure annual giving initiatives run seamlessly. If you thrive in an environment where organization meets purpose, collaboration drives outcomes, and the work creates meaningful impact - this is your opportunity to help shape UB's next chapter. Key duties will include: * Project & workflow coordination (intake meetings, appeal setup, timelines, logistics) * CRM record accuracy & coding (appeal assignment, opportunity linking, campaign data) * Stewardship operations (pledge and transaction follow-up, matching & acknowledgment processes) * Financial policy & budget support (invoices, reconciliation, cross-unit work groups) * Donor channels & gift processing (secure, compliant, high-touch inquiry and transaction support) The Division of University Advancement builds lasting relationships that fuel philanthropy, elevate institutional reputation, and strengthen global alumni and donor connections in support of the university's mission and strategic priorities. With the $1 billion Boldly Buffalo campaign completed in 2024, UB Advancement continues advancing the momentum to elevate UB among the nation's Top 25 public research universities. Come grow with us-and help UB grow, too. Learn more: * Our benefits, where we prioritize your well-being and success to enhance every aspect of your life. * Being a part of the University at Buffalo community. As an Equal Opportunity / Affirmative Action employer, the Research Foundation will not discriminate in its employment practices due to an applicant's race, color, religion, sex, sexual orientation, gender identity, national origin and veteran or disability status. Minimum Qualifications * Requires a minimum of 4 years progressive experience in an office setting. * Strong organizational skills and the ability to work independently. * Commitment to confidentiality and attention to detail a must. * Excellent written and verbal communication skills. * Strong project management skills. * Proficient in all areas of MS Office Suite. Preferred Qualifications Physical Demands Salary Range $47,000 - $49,000 Additional Salary Information The salary range reflects our good faith and reasonable estimate of the possible compensation at the time of posting, the role and associated responsibilities, and the experience, education, and training of the selected candidate. Work Hours 37.5 hours per week Campus South Campus Posting Alerts Special Instructions Summary Is a background check required for this posting? No Background Check Notification Contact Information Contact's Name Morgan Falzone Contact's Pronouns Contact's Title Executive Director of Talent and Culture Contact's Email ******************** Contact's Phone ************ Posting Dates Posted 12/18/2025 Deadline for applicants Open Until Filled Date to be filled 01/15/2026 References Number of references required 3 Reference Cutoff Date Instructions to Applicant

Fiscal Year 2025-2026 Position Title Temporary Staff Assistant Pool Classification Title Staff Assistant Department The University at Buffalo Posting Number P250230 Posting Link ********************************************* Employer State Position Type Professional Appointment Term Temporary Salary Grade SL2 Posting Detail Information Position Summary The University at Buffalo is accepting applications in a continuous recruitment effort to fill current and future Temporary Staff Assistant positions. Applicants are contacted on an as-needed basis to fill temporary positions ranging in duration from one week up to one (1) year. Positions range in hours from part-time to full-time. Campus and department may vary depending on the assignment. As a temporary Staff Assistant, you will spend the majority of your work time performing a combination of administrative tasks which may include: * Providing general administrative support * Assisting with budget * Assisting with projects * Preparing documents and reports * Assisting with the coordination and planning of events This is a great opportunity to gain on-campus experience and professional references. As a temporary employee, you can explore various departments and positions while getting a feel for what it's like to work at The University at Buffalo. It is not a guarantee when you join the temporary pool that you will find a permanent position with the university. Applicants seeking permanent employment should visit the UB Jobs website for other employment opportunities. Students are encouraged to apply. These temporary positions are a great way for students to participate in the administrative/business side of the university and gain work experience prior to graduation. We encourage students to explore professional opportunities within our institution, and these temporary positions are a great way to see what it would be like to work at UB. At The University at Buffalo, we recognize the advantages diversity brings to the workforce and have a strong interest in recruiting candidates from underrepresented minority groups and diverse backgrounds. We hope to build a pool of applicants that is reflective of the diverse student population and the larger UB community. This is a pooled posting; positions are filled on an as needed basis. University at Buffalo is an affirmative action equal opportunity employer and, in keeping with our commitment, welcomes all to apply including veterans and individuals with disabilities. Minimum Qualifications * Bachelor's degree * Experience performing administrative tasks or providing customer service * Ability to work collaboratively * Effective problem solving skills A combination of education and experience or relevant military training may be considered in lieu of a Bachelor's degree on a year for year basis. Preferred Qualifications * Experience interacting with a broad and diverse population * Familiarity with Microsoft Office products including Word and Excel Physical Demands Salary Range $51,261 Additional Salary Information Job Type As needed Campus As Assigned Posting Alerts Special Instructions Summary Additional Information Is a background check required for this posting? Yes Background Check Notification For non-internal applicants: a selected candidate will have to complete and pass a background check prior to appointment. Contact Information Contact's Name Human Resources Contact's Pronouns Contact's Title Contact's Email ***************** Contact's Phone ************ Posting Dates Posted 09/24/2025 Deadline for Internal Applicants 10/08/2025 Deadline for External Applicants Open Until Filled Date to be filled References Number of References Required 1 Reference Cutoff Date Instructions to Applicant

Fiscal Year 2024-2025 Position Title Temporary Administrative Support Assistant Classification Title Administrative Assistant I Department Sponsored Projects Services Posting Number R240273 Posting Link ********************************************* Employer Research Foundation Position Type RF Clerical/Technical Job Type Full-Time Appointment Term Salary Grade N.6 Posting Detail Information Position Summary Research & Economic Development is looking for a dynamic team player who will provide general administrative assistance for the research administration team on a temporary basis. Responsibilities vary, but may include: * Responding to inquiries and providing guidance to team members and other departments, maintaining clear and professional communication. * Managing incoming requests via phone and email, providing assistance or redirecting as appropriate to ensure timely and effective support. * Purchasing and travel reimbursement support. * Human resources support, such as collecting necessary paperwork and submitting appointment information to HR. * Preparing documents and reports. * Working within different UB systems, including ShopBlue and Concur. Outstanding Benefits Package Working at UB comes with benefits that exceed salary alone. There are personal rewards including comprehensive health and retirement plan options. We also focus on creating and sustaining a healthy mix of work, personal and academic pursuit - all in an effort to support your work-life effectiveness. We support your growth and development through our career coaching and training department and we qualify as a public service loan forgiveness organization. Learn more about the great benefits the University at Buffalo has to offer. About The University at Buffalo The University at Buffalo (UB) #ubuffalo is one of America's leading public research universities and a flagship of the State University of New York system, recognized for our excellence and our impact. UB is a premier, research-intensive public university dedicated to academic excellence. Our research, creative activity and people positively impact the world. Like the city we call home, UB is distinguished by a culture of resilient optimism, resourceful thinking and pragmatic dreaming that enables us to reach others every day. Visit our website to learn more about the University at Buffalo. As an Equal Opportunity / Affirmative Action employer, the Research Foundation will not discriminate in its employment practices due to an applicant's race, color, religion, sex, sexual orientation, gender identity, national origin and veteran or disability status. Minimum Qualifications * Associate's degree and 3 years of progressive clerical experience. * Experience performing administrative tasks or providing customer service. * Excellent organizational and time management skills, with the ability to juggle multiple requests. * Proficiency in Microsoft Office applications including Word and Excel. * The education and experience requirements described in this standard may be satisfied by an equivalent combination of education and experience. Preferred Qualifications Physical Demands Salary Range $47,000 - $50,000 Additional Salary Information The salary range reflects our good faith and reasonable estimate of the possible compensation at the time of posting, the role and associated responsibilities, and the experience, education, and training of the selected candidate. Work Hours Monday - Friday 37.5 hours per week. Campus As Assigned Posting Alerts Special Instructions Summary Is a background check required for this posting? No Background Check Notification Contact Information Contact's Name Sarah Koss Contact's Pronouns Contact's Title HR & Finance Assistant Contact's Email ****************** Contact's Phone ************ Posting Dates Posted 11/26/2024 Deadline for applicants Open Until Filled Date to be filled References Number of references required 3 Reference Cutoff Date Instructions to Applicant

Join a mission-driven team making a lasting impact at the University at Buffalo! The Administrative Associate in the Office of Planned Giving plays a vital role in advancing UB's goals for private support. This position is more than administrative support - it's an opportunity to contribute directly to donor engagement, long-term relationships, and the success of our advancement efforts. In this role, you will: Partner with advancement officers by preparing donor research, trip briefings, and follow-up materials. Draft and edit donor correspondence, proposals, and stewardship pieces that strengthen relationships. Manage calendars, coordinate logistics, and ensure seamless donor visits and team meetings. Track and report donor activity in advancement systems to support fundraising strategy. Collaborate with colleagues across Advancement on projects and initiatives that move UB forward. Ensure smooth day-to-day operations of the Planned Giving team while handling sensitive information with professionalism. This is an excellent opportunity for a proactive, detail-oriented professional who thrives in a dynamic environment and enjoys balancing independent work with collaborative projects. If you're highly organized, a strong communicator, and eager to contribute to a team shaping UB's future, we encourage you to apply. In University Advancement, we don't just support a university-we help shape the future. Join us in building meaningful connections, fostering generosity, and advancing the mission of New York's premier public university. Division of University Advancement At the University at Buffalo, our Division of University Advancement plays a pivotal role in advancing our mission. With the historic $1 Billion Boldly Buffalo campaign recently concluded in June 2024, where more than 80,000 alumni and donors generously contributed, we're on the cusp of greatness. Our goal? To propel UB into the top 25 of national public research universities within the next decade. As part of our team, you'll build strong connections with alumni and donors worldwide, shaping the future of our institution. Join us and be part of a team that changes the world! Outstanding Benefits Package Working at UB comes with benefits that exceed salary alone. There are personal rewards including comprehensive health and retirement plan options. We also focus on creating and sustaining a healthy mix of work, personal and academic pursuit - all in an effort to support your work-life effectiveness. Visit our benefits website to learn about our benefit packages . About The University at Buffalo The University at Buffalo (UB) #ubuffalo is one of America's leading public research universities and a flagship of the State University of New York system, recognized for our excellence and our impact. UB is a premier, research-intensive public university dedicated to academic excellence. Our research, creative activity and people positively impact the world. Like the city we call home, UB is distinguished by a culture of resilient optimism, resourceful thinking and pragmatic dreaming that enables us to reach others every day. Visit our website to learn more about the University at Buffalo . University at Buffalo is an affirmative action/equal opportunity employer and, in keeping with our commitment, welcomes all to apply including veterans and individuals with disabilities. As an Equal Opportunity / Affirmative Action employer, the Research Foundation will not discriminate in its employment practices due to an applicant's race, color, religion, sex, sexual orientation, gender identity, national origin and veteran or disability status. Minimum Qualifications · Associate's degree or an equivalent combination of education and experience. · Minimum of 4 years' experience working in a dynamic professional office environment. · Excellent interpersonal skills, including the ability to listen and interact effectively with a diverse constituency with good judgement. · Experience with Microsoft Word, Outlook and PowerPoint, along with advanced proficiency in Mi crosoft Excel, including complex spreadsheet management and data reporting. · Exceptional oral and written communication skills, with the ability to draft grammatically correct, polished correspondence, reports, and news summaries. · Strong detail-oriented organizational skills with the ability to manage multiple projects independently while meeting deadlines. · Experience in file management, with the ability to establish and maintain structured systems for easy retrieval of electronic and paper documents. · Ability to work effectively within a collaborative team environment while demonstrating creativity and a solutions-oriented approach. · The ability to understand, facilitate and implement complex scheduling.

Research & Economic Development is looking for a dynamic team player who will provide general administrative assistance for the research administration team on a temporary basis. Responsibilities vary, but may include: Responding to inquiries and providing guidance to team members and other departments, maintaining clear and professional communication. Managing incoming requests via phone and email, providing assistance or redirecting as appropriate to ensure timely and effective support. Purchasing and travel reimbursement support. Human resources support, such as collecting necessary paperwork and submitting appointment information to HR. Preparing documents and reports. Working within different UB systems, including ShopBlue and Concur. Outstanding Benefits Package Working at UB comes with benefits that exceed salary alone. There are personal rewards including comprehensive health and retirement plan options. We also focus on creating and sustaining a healthy mix of work, personal and academic pursuit - all in an effort to support your work-life effectiveness. We support your growth and development through our career coaching and training department and we qualify as a public service loan forgiveness organization. Learn more about the great benefits the University at Buffalo has to offer. About The University at Buffalo The University at Buffalo (UB) #ubuffalo is one of America's leading public research universities and a flagship of the State University of New York system, recognized for our excellence and our impact. UB is a premier, research-intensive public university dedicated to academic excellence. Our research, creative activity and people positively impact the world. Like the city we call home, UB is distinguished by a culture of resilient optimism, resourceful thinking and pragmatic dreaming that enables us to reach others every day. Visit our website to learn more about the University at Buffalo . As an Equal Opportunity / Affirmative Action employer, the Research Foundation will not discriminate in its employment practices due to an applicant's race, color, religion, sex, sexual orientation, gender identity, national origin and veteran or disability status. Minimum Qualifications Associate's degree and 3 years of progressive clerical experience. Experience performing administrative tasks or providing customer service. Excellent organizational and time management skills, with the ability to juggle multiple requests. Proficiency in Microsoft Office applications including Word and Excel. The education and experience requirements described in this standard may be satisfied by an equivalent combination of education and experience.

The University at Buffalo (UB) Financial Aid department is seeks to hire multiple Financial Aid Assistants . In this position you will be part of the Financial Aid team and support the administration of financial aid programs, assisting students and parents in determining need and eligibility for various student aid funds. Key Duties and Responsibilities Include : Provide financial aid counseling. Maintain knowledge and understanding of various state, federal and institutional regulations, and requirements as they pertain to financial aid. Provide guidance on rules, regulations, and application procedures. Analyze and process financial aid documents. Develop and implement financial aid workshops and outreach programs for students and parents. Support and attend on and off campus events and outreach activities. Some evening and weekend hours are required. We invite individuals to apply whose perspectives and experiences will enrich and strengthen our organization. The Financial Aid department serves a diverse constituency of patrons, and our employees, services and policies strive to honor and reflect this diversity. We encourage candidates who thrive in a welcoming multicultural environment to apply. About the Financial Aid Department The mission of the University at Buffalo's Financial Aid Office is to facilitate access to education, actively contributing to the recruitment and retention endeavors of the university. We are dedicated to fostering an inclusive environment by providing essential financial support to students. Our commitment extends to ensuring compliance with federal, state, and institutional regulations, thereby upholding the integrity and ethical standards of our financial assistance programs. Through these efforts, we aim to empower students to pursue their educational aspirations and contribute to the long-term success of our university community. For further information, please visit us at our website . Learn more: Our benefits , where we prioritize your well-being and success to enhance every aspect of your life. Being a part of the University at Buffalo community. University at Buffalo is an affirmative action/equal opportunity employer and, in keeping with our commitment, welcomes all to apply including veterans and individuals with disabilities. Minimum Qualifications Associate degree with 2 years work experience or an equivalent combination of education and experience will be considered Exceptional interpersonal communication skills (oral and written) with a highly developed degree of tact and diplomacy exhibiting understanding, appreciation, and respect for all individuals in a diverse environment Strong working knowledge of MS Office applications including Word, Excel, and PowerPoint Possess high attention to detail and display accuracy in all areas of responsibility Possess and display a high-level of customer service to all constituents Applicants must be currently authorized to work in the United States on a full-time basis without visa sponsorship. Please do not apply if you cannot satisfy this requirement Preferred Qualifications Bachelor's degree Higher education experience Related Financial Aid Experience

Fiscal Year 2025-2026 Position Title Office Assistant 2 (NY HELPS), Residential Life Classification Title Office Assistant 2 Department Residential Life Posting Number C250159 Posting Link ********************************************* Employer State Appointment Type Classified Appointment Term Permanent/Contingent Permanent Classified Position Type NY HELPS Temporary Until Salary Grade SG09 Posting Detail Information Position Summary The Division of Student Life is accepting applications for the Office Assistant 2 position within Residential Life. In this role you will be responsible for completing various administrative tasks for the unit. As an Office Assistant 2, your responsibilities include: * Provide clerical support to designated staff * Serve as the office receptionist * Assist with budget-related functions * Coordinate work-order responses and resolutions * Assist in tasks related to university apartment complexes, including billing, office coverage, contracts, training, repairs, etc. * Record keeping * Data entry Residential Life serves to provide the best residential living experience for students at the University at Buffalo. We support the University's mission by providing inclusive residential communities, personal growth and learning, every day for everyone. Our team recognizes the advantages diverse perspectives and backgrounds bring to the workplace. We are particularly interested in candidates who share this value and will work to achieve the university's goals of inclusive excellence. About Student Life Student Life is dedicated to creating a student-centered environment that fosters engagement, well-being, and success. Guided by four strategic priorities-student engagement, health and wellness, personalized support, and advancing diversity, equity, inclusion, and justice-we provide transformative experiences that empower students to grow, lead, and thrive. As a member of Student Life, you'll join a team of passionate professionals united by shared values and a commitment to student success. We think big, act boldly, and pursue excellence with purpose. Together, we build inclusive communities, champion discovery, and celebrate the achievements that shape the UB experience Learn more: * Our benefits, where we prioritize your well-being and success to enhance every aspect of your life. * Being a part of the University at Buffalo community University at Buffalo is an affirmative action/equal opportunity employer and, in keeping with our commitment, welcomes all to apply including veterans and individuals with disabilities. Departmental Operating Needs * Demonstrated ability to work independently * Strong problem-solving skills * Excellent communication skills Minimum Qualifications This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS). Non-competitive (NY HELPS): * One year of clerical experience. OR Transfer Eligibility Requirement: You must have a current permanent appointment with a minimum of 1 year of service in a position of the same title or transferable title. Reassignment Requirement: You must hold the same title at the University at Buffalo. Reinstatement Requirement: You must be a former state employee to request reinstatement to the title that was held (or transferable title). A completed application is required to be considered for this position. If you have received a canvass letter, DO NOT APPLY for this position. you must apply to the web address provided on your canvass letter. Preferred Qualifications * Experience working in customer service and/or settings that help maintain privacy * Administrative skills * Familiarity with email systems, as well as MS Word, Excel, and PowerPoint Physical Demands Salary Range $42,641 Additional Salary Information Work Days Weekdays - Monday - Friday Work Hours 8:30 a.m. - 5:00 p.m. Scheduled Work Days Monday, Tuesday, Wednesday, Thursday, Friday Job Type Full-Time Campus As Assigned Posting Alerts Special Instructions Summary Additional Information Is a background check required for this posting? Yes Background Check Notification For non-internal applicants: a selected candidate will have to complete and pass a background check prior to appointment. Contact Information Contact's Name Kerri Bigler Contact's Pronouns Contact's Title Administrative Assistant 1 Contact's Email ******************* Contact's Phone ************ Posting Dates Posted 12/31/2025 Deadline for Applicants Open Until Filled Date to be Filled 02/12/2026

Fiscal Year 2025-2026 Position Title Temporary Office Assistant 1 Pool Classification Title Office Assistant 1 Department The University at Buffalo Posting Number C250113 Posting Link ********************************************* Employer State Appointment Type Classified Appointment Term Temporary Classified Position Type Competitive Classified Temporary Until Salary Grade SG06 Posting Detail Information Position Summary The University at Buffalo is accepting applications in a continuous recruitment effort to fill current and future Temporary Office Assistant 1 positions. Applicants are contacted on an as-needed basis to fill temporary positions ranging in duration from one week to 89 days. Positions range in hours from part-time to full-time. Campus and department may vary depending on the assignment. As a temporary Office Assistant 1, you will spend the majority of your work time performing a combination of clerical tasks using computer tools such as Microsoft Word and Excel. Tasks may include: * Providing general office support to a broad and diverse population * Answering telephones and serving as a point of contact * Scheduling meetings and maintaining calendars * Performing basic calculations and data entry * Carrying out inventory functions * Assisting with record keeping * Sorting and distributing mail This is a great opportunity to gain on-campus experience and professional references. As a temporary employee, you can explore various departments and positions while getting a feel for what it's like to work at The University at Buffalo. It is not a guarantee when you join the temporary pool that you will find a permanent position with the university. Applicants seeking permanent employment should visit the UB Jobs website for other employment opportunities. Students are encouraged to apply. These temporary positions are a great way for students to participate in the administrative/business side of the university and gain work experience prior to graduation. We encourage students to explore professional opportunities within our institution, and these temporary positions are a great way to see what it would be like to work at UB. At The University at Buffalo, we recognize the advantages diversity brings to the workforce and have a strong interest in recruiting candidates from underrepresented minority groups and diverse backgrounds. We hope to build a pool of applicants that is reflective of the diverse student population and the larger UB community. This is a pooled posting; positions are filled on an as needed basis. University at Buffalo is an affirmative action equal opportunity employer and, in keeping with our commitment, welcomes all to apply including veterans and individuals with disabilities. Departmental Operating Needs Minimum Qualifications There are no minimum qualifications for this position. Preferred Qualifications Physical Demands Salary Range $36,232 Additional Salary Information Work Days Weekdays - Monday - Friday Work Hours Varies Scheduled Work Days Job Type As needed Campus As Assigned Posting Alerts Special Instructions Summary Additional Information Is a background check required for this posting? Yes Background Check Notification For non-internal applicants: a selected candidate will have to complete and pass a background check prior to appointment. Contact Information Contact's Name Human Resources Contact's Pronouns Contact's Title Contact's Email ***************** Contact's Phone ************ Posting Dates Posted 09/24/2025 Deadline for Applicants Open Until Filled Date to be Filled

About the Biomedical and Translational Sciences The mission of the Department of Biomedical and Translational Sciences, established in 2026, is to: Conduct cutting-edge basic & translational science research and innovative teaching & mentoring to advance education and discovery in veterinary and human medicine in an inclusive community. The Department of Biomedical and Translational Sciences was established in 2026 by a merger of two Departments, Biomedical Sciences and Molecular Medicine. Each of these individual departments were similarly conceived in 1998 as mergers of Anatomy, Physiology, and part of Pathology (BMS) and Pharmacology and Pathology (MolMed). Since that time, both BMS and MolMed have emerged as leading departments at Cornell in terms of animal resources and education, teaching and course development, academic coaching, college and university level administrative leadership, center directorship, federal and non-federal grant funding, basic science research output, and translational/clinical discovery. The new Department of Biomedical and Translational Sciences will continue to advance the mission priorities of Education, Discovery and Care within the College of Veterinary Medicine. The Department of Biomedical and Translational Sciences is home to over 175 individuals, including faculty, trainees, and staff working together to advance our mission. BTS faculty lead world-class research programs in several key areas of biomedical and molecular sciences, leveraging cell, organoid, and animal models of veterinary and human disease. The major pillars of research are: (1) Cancer Biology, (2) Reproductive Sciences and Health, (3) Genetics & Genome Function, (4) Comparative Anatomy and Physiology, (5) Biochemistry and Structural Biology, and (6) Cell and Developmental Biology. Other areas of expertise and ongoing/historical interest include molecular neurobiology, metabolism, endocrinology, cardiovascular biology, bone & cartilage biology, and intestinal biology & disease. BTS has a long history of excellence in teaching. Faculty participate in instruction in one or more of the following ways: (1) DVM foundation courses, (2) DVM distribution courses, (3) School of Continuing Education summer courses, (4) undergraduate curriculum, and (5) graduate student courses and workshops. The Opportunity This multifaceted Administrative Assistant position supports important areas of the department which, with new funding challenges and a need for diversifying our portfolios, is a critical role. The successful individual will provide support in three main areas: Grant/Pre-award Support * Under direction of the departmental Grant and Contract Coordinators work with the Principal Investigator, prepare internal and external proposals (new, resubmissions, renewals), subcontracts, progress reports and supplements for submission to CRO, including all sponsor specific forms, budget and budget justification, review of PI generated documents, maintaining compliance with all regulations and deadlines of both the sponsor and Cornell University. Educational Support * Provide high level support to new programs of study administered through Biomedical and Translational Sciences. This area of support covers pre-college, undergraduate and graduate curriculum (not including DVM curriculum) including but not limited to Master of Science programs and School of Continuing Education programs. * Work closely with College of Veterinary Medicine Office of the University Registrar, the School of Continuing Education, and other individuals involved in coordinating the logistics of the programs' course offerings. * Manage teaching materials, grading processes, feedback mechanisms. Departmental Administrative Support * As assigned, plan events and special research seminars for the community. * Carry out routine administrative tasks including but not limited to travel reimbursements, visitor planning including itineraries and travel, general support for the department including mail pickup, support for various departmental business operations. While position responsibilities vary, every member of our community is expected to foster a culture of belonging and a healthy work environment by communicating across differences; being cooperative, collaborative, open, and welcoming; showing respect, compassion, and empathy; engaging and supporting others regardless of background or perspective; speaking up when others are being excluded or treated inappropriately; and supporting work/life integration of oneself and others. This position involves being able to network with a wide variety of individuals primarily internal to the University. It requires an individual who is well organized, possesses an extremely positive attitude, can think critically and proactively, is detail oriented, and can provide excellent customer service. Must be able to work independently, use excellent judgment while setting priorities, taking appropriate initiative, and handle sensitive/confidential information. Expected to be thorough, able to work well under pressure while handling multiple projects/tasks (both short and long term) at the same time. Needs to be flexible, creative in finding solutions, able to follow directions and anticipate the needs of the department supported programs. Must be comfortable handling new tasks with little direction. Must have a polite, yet strong customer service orientation approach. Hours and Location The core business hours of our office are 8:00AM-5:00PM, Monday through Friday, with flexibility on your start and end times. This position has potential to be performed in a hybrid format of 2 days per week remote, and 3 on campus at the College of Veterinary Medicine. However, in order to ensure mutual success, we'd like for you to be on campus Monday through Friday during the orientation and onboarding period of at least the first 30 days in the role, after which, the hybrid format can be discussed and determined. Employees are expected to meet all of the Cornell University Staff Skills for Success, which are essential for individual and organizational success. Employees may be required to work outside of normal business hours, including occasional holidays, evenings, and weekends. Success Factors You are considered competitive for this position if you demonstrate: * Grant and program administration strength with accuracy and deadline discipline Supports pre-award submissions and emerging academic programs with a high degree of independence, while reliably navigating systems, compliance requirements, and timelines. * Operational judgment and initiative in an environment with shifting priorities Sees what needs doing, steps in without waiting, makes reasonable decisions, and maintains continuity when responsibilities fluctuate or teammates are out. * Clear, efficient communication that builds trust across faculty, students, and staff Consolidates information, closes loops, handles sensitive materials with discretion, and collaborates with a positive, respectful team orientation. * High attention to detail and follow-through across multiple concurrent deadlines Plans and executes itineraries, events, logistics, and administrative workflows with precision, strong self-management, and consistent follow-through. What We Need * A cover letter and resume outlining your interest and how your experience and goals align with the potential for mutual success in the role are required for consideration. * Associate's degree and 2-4 years relevant experience or equivalent combination. * Ability to cultivate and develop inclusive working relationships with students, faculty, staff, and community members. * Excellent organizational, communication, problem solving skills, superior written, verbal, and interpersonal skills and time-management skills are essential. * Ability to interact with faculty, support staff, and other staff members from other CVM college departments. * Proven ability to work independently and within cross-functional teams and use sound judgment when referring issues to higher organizational levels for review and consideration. * Excellent customer service skills to ensure the highest level of service to the teaching/research community. * Excellent track record in following through on details; respond quickly and effectively to multiple assignments/priorities. * Ability to oversee multiple applications simultaneously and efficiently within tight deadlines and timeframes. * Demonstrated research, analytical, critical thinking, planning, and organizing, information monitoring, stress tolerance, attention to detail and accuracy. If you have all those things, great! We have a few more things that we would prefer you to have, but it's ok if you don't. * Bachelor's degree preferred. * Knowledge of federal, state, non-profits, foundations and industry sponsors. Understanding of applicable government regulations (Uniform Guidelines) and university policies. * Proven experience with grant and contract preparation, submission and administration preferred. * Working knowledge of NIH eRACommons for grant preparation highly desirable. * Experience in an academic environment preferred. * Knowledge of Cornell University policies and procedures preferred, as well as experience with a variety of Cornell University systems, including RASS, Workday, KFS and OBIEE Dashboards. Experience with a variety of both Cornell University and outside systems including Workday, PubMed, Concur, Microsoft Excel, Access, Drupal. * Familiarity with course management programs including Acalog, CCI, DUST, Remark, PeopleSoft, Canvas, Chatter, SharePoint, CALS Online Course Proposal System, Vet room scheduler, and 25Live. * Experience with administering course offerings and student enrollment, as well as demonstrated interest and experience working in a highly interactive student office. * Proficiency/excellence in using a variety of computer software, and web-based programs with demonstrated ability to utilize them. Rewards and Benefits * This position is eligible for a hybrid work arrangement after the initial onboarding period. Employees typically perform this role remotely 2 days per week and on-campus 3 days per week. The university reserves the right to modify, suspend, revoke or terminate the hybrid work arrangement at any time. Cornell receives national recognition as an award-winning workplace for our health, wellbeing, and sustainability. * Our benefits programs include comprehensive health care options, generous retirement contributions, access to wellness programs, and employee discounts with local and national retail brands. We invite you to follow this link to get more information about our benefits: Understand Your Benefits | Working at Cornell. * Our leave provisions include health and personal leave, three weeks of vacation and 13 holidays: Martin Luther King, Jr. Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Thanksgiving and the day after, and an end of the year winter break from December 25-January 1. To offer greater flexibility for observing faiths and traditions we also offer two additional floating holidays. Learn more about our generous leave provisions: Holiday and Accrued Time Off | Working at Cornell * Cornell's impressive educational benefits include tuition-free Extramural Study and Employee Degree Program, tuition aid for external education, and Cornell Children's Tuition Assistance Program. Learn more about our extensive educational benefits: Education Benefits | Working at Cornell * Follow this link to learn more about the Total Rewards of Working at Cornell:Total Rewards | Working at Cornell. Visa sponsorship is not available for this position. With a founding principle of "... any person ... any study," Cornell is an equal opportunity employer. University Job Title: Administrative Asst IV Job Family: Administration Level: D Pay Rate Type: Hourly Pay Range: $26.41 - $30.69 Remote Option Availability: Hybrid Company: Contract College Contact Name: Carolyn Chow Contact Email: ****************** Job Titles and Pay Ranges: Non-Union Positions Noted pay ranges reflect the potential pay opportunity for each job profile. The hiring rate of pay for the successful candidate will be determined considering the following criteria: * Prior relevant work or industry experience * Education level to the extent education is relevant to the position * Unique applicable skills * Academic Discipline To learn more about Cornell's non-union staff job titles and pay ranges, see Career Navigator. Union Positions The hiring rate of pay for the successful candidate will be determined in accordance with the rates in the respective collective bargaining agreement. To learn more about Cornell's union wages, see Union Pay Rates. Current Employees: If you currently work at Cornell University, please exit this website and log in to Workday using your Net ID and password. Select the Career icon on your Home dashboard to view jobs at Cornell. Online Submission Guidelines: Most positions at Cornell will require you to apply online and submit both a resume/CV and cover letter. You can upload documents either by "dragging and dropping" them into the dropbox or by using the "upload" icon on the application page. For more detailed instructions on how to apply to a job at Cornell, visit How We Hire on the HR website. Employment Assistance: For general questions about the position or the application process, please contact the Recruiter listed in the job posting or email ********************. If you require an accommodation for a disability in order to complete an employment application or to participate in the recruiting process, you are encouraged to contact Cornell Office of Civil Rights at voice **************, or email at accommodations@cornell.edu. Applicants that do not have internet access are encouraged to visit your local library, or local Department of Labor. You may also request an appointment to use a dedicated workstation in the Office of Talent Attraction and Recruitment, at the Ithaca campus, by emailing ********************. Notice to Applicants: Please read the required Notice to Applicants statement by clicking here. This notice contains important information about applying for a position at Cornell as well as some of your rights and responsibilities as an applicant. EEO Statement: Cornell welcomes students, faculty, and staff with diverse backgrounds from across the globe to pursue world-class education and career opportunities, to further the founding principle of "... any person ... any study." No person shall be denied employment on the basis of any legally protected status or subjected to prohibited discrimination involving, but not limited to, such factors as race, ethnic or national origin, citizenship and immigration status, color, sex, pregnancy or pregnancy-related conditions, age, creed, religion, actual or perceived disability (including persons associated with such a person), arrest and/or conviction record, military or veteran status, sexual orientation, gender expression and/or identity, an individual's genetic information, domestic violence victim status, familial status, marital status, or any other characteristic protected by applicable federal, state, or local law. Cornell University embraces diversity in its workforce and seeks job candidates who will contribute to a climate that supports students, faculty, and staff of all identities and backgrounds. We hire based on merit, and encourage people from historically underrepresented and/or marginalized identities to apply. Consistent with federal law, Cornell engages in affirmative action in employment for qualified protected veterans as defined in the Vietnam Era Veterans' Readjustment Assistance Act (VEVRAA) and qualified individuals with disabilities under Section 503 of the Rehabilitation Act. We also recognize a lawful preference in employment practices for Native Americans living on or near Indian reservations in accordance with applicable law. 2026-01-07

About the Biomedical and Translational Sciences The mission of the Department of Biomedical and Translational Sciences, established in 2026, is to: Conduct cutting-edge basic & translational science research and innovative teaching & mentoring to advance education and discovery in veterinary and human medicine in an inclusive community. The Department of Biomedical and Translational Sciences was established in 2026 by a merger of two Departments, Biomedical Sciences and Molecular Medicine. Each of these individual departments were similarly conceived in 1998 as mergers of Anatomy, Physiology, and part of Pathology (BMS) and Pharmacology and Pathology (MolMed). Since that time, both BMS and MolMed have emerged as leading departments at Cornell in terms of animal resources and education, teaching and course development, academic coaching, college and university level administrative leadership, center directorship, federal and non-federal grant funding, basic science research output, and translational/clinical discovery. The new Department of Biomedical and Translational Sciences will continue to advance the mission priorities of Education, Discovery and Care within the College of Veterinary Medicine. The Department of Biomedical and Translational Sciences is home to over 175 individuals, including faculty, trainees, and staff working together to advance our mission. BTS faculty lead world-class research programs in several key areas of biomedical and molecular sciences, leveraging cell, organoid, and animal models of veterinary and human disease. The major pillars of research are: (1) Cancer Biology, (2) Reproductive Sciences and Health, (3) Genetics & Genome Function, (4) Comparative Anatomy and Physiology, (5) Biochemistry and Structural Biology, and (6) Cell and Developmental Biology. Other areas of expertise and ongoing/historical interest include molecular neurobiology, metabolism, endocrinology, cardiovascular biology, bone & cartilage biology, and intestinal biology & disease. BTS has a long history of excellence in teaching. Faculty participate in instruction in one or more of the following ways: (1) DVM foundation courses, (2) DVM distribution courses, (3) School of Continuing Education summer courses, (4) undergraduate curriculum, and (5) graduate student courses and workshops. The Opportunity This multifaceted Administrative Assistant position supports important areas of the department which, with new funding challenges and a need for diversifying our portfolios, is a critical role. The successful individual will provide support in three main areas: Grant/Pre-award Support Under direction of the departmental Grant and Contract Coordinators work with the Principal Investigator, prepare internal and external proposals (new, resubmissions, renewals), subcontracts, progress reports and supplements for submission to CRO, including all sponsor specific forms, budget and budget justification, review of PI generated documents, maintaining compliance with all regulations and deadlines of both the sponsor and Cornell University. Educational Support Provide high level support to new programs of study administered through Biomedical and Translational Sciences. This area of support covers pre-college, undergraduate and graduate curriculum (not including DVM curriculum) including but not limited to Master of Science programs and School of Continuing Education programs. Work closely with College of Veterinary Medicine Office of the University Registrar, the School of Continuing Education, and other individuals involved in coordinating the logistics of the programs' course offerings. Manage teaching materials, grading processes, feedback mechanisms. Departmental Administrative Support As assigned, plan events and special research seminars for the community. Carry out routine administrative tasks including but not limited to travel reimbursements, visitor planning including itineraries and travel, general support for the department including mail pickup, support for various departmental business operations. While position responsibilities vary, every member of our community is expected to foster a culture of belonging and a healthy work environment by communicating across differences; being cooperative, collaborative, open, and welcoming; showing respect, compassion, and empathy; engaging and supporting others regardless of background or perspective; speaking up when others are being excluded or treated inappropriately; and supporting work/life integration of oneself and others. This position involves being able to network with a wide variety of individuals primarily internal to the University. It requires an individual who is well organized, possesses an extremely positive attitude, can think critically and proactively, is detail oriented, and can provide excellent customer service. Must be able to work independently, use excellent judgment while setting priorities, taking appropriate initiative, and handle sensitive/confidential information. Expected to be thorough, able to work well under pressure while handling multiple projects/tasks (both short and long term) at the same time. Needs to be flexible, creative in finding solutions, able to follow directions and anticipate the needs of the department supported programs. Must be comfortable handling new tasks with little direction. Must have a polite, yet strong customer service orientation approach. Hours and Location The core business hours of our office are 8:00AM-5:00PM, Monday through Friday, with flexibility on your start and end times. This position has potential to be performed in a hybrid format of 2 days per week remote, and 3 on campus at the College of Veterinary Medicine. However, in order to ensure mutual success, we'd like for you to be on campus Monday through Friday during the orientation and onboarding period of at least the first 30 days in the role, after which, the hybrid format can be discussed and determined. Employees are expected to meet all of the Cornell University Staff Skills for Success, which are essential for individual and organizational success. Employees may be required to work outside of normal business hours, including occasional holidays, evenings, and weekends. Success Factors You are considered competitive for this position if you demonstrate: Grant and program administration strength with accuracy and deadline discipline Supports pre-award submissions and emerging academic programs with a high degree of independence, while reliably navigating systems, compliance requirements, and timelines. Operational judgment and initiative in an environment with shifting priorities Sees what needs doing, steps in without waiting, makes reasonable decisions, and maintains continuity when responsibilities fluctuate or teammates are out. Clear, efficient communication that builds trust across faculty, students, and staff Consolidates information, closes loops, handles sensitive materials with discretion, and collaborates with a positive, respectful team orientation. High attention to detail and follow-through across multiple concurrent deadlines Plans and executes itineraries, events, logistics, and administrative workflows with precision, strong self-management, and consistent follow-through. What We Need A cover letter and resume outlining your interest and how your experience and goals align with the potential for mutual success in the role are required for consideration. Associate's degree and 2-4 years relevant experience or equivalent combination. Ability to cultivate and develop inclusive working relationships with students, faculty, staff, and community members. Excellent organizational, communication, problem solving skills, superior written, verbal, and interpersonal skills and time-management skills are essential. Ability to interact with faculty, support staff, and other staff members from other CVM college departments. Proven ability to work independently and within cross-functional teams and use sound judgment when referring issues to higher organizational levels for review and consideration. Excellent customer service skills to ensure the highest level of service to the teaching/research community. Excellent track record in following through on details; respond quickly and effectively to multiple assignments/priorities. Ability to oversee multiple applications simultaneously and efficiently within tight deadlines and timeframes. Demonstrated research, analytical, critical thinking, planning, and organizing, information monitoring, stress tolerance, attention to detail and accuracy. If you have all those things, great! We have a few more things that we would prefer you to have, but it's ok if you don't. Bachelor's degree preferred. Knowledge of federal, state, non-profits, foundations and industry sponsors. Understanding of applicable government regulations (Uniform Guidelines) and university policies. Proven experience with grant and contract preparation, submission and administration preferred. Working knowledge of NIH eRACommons for grant preparation highly desirable. Experience in an academic environment preferred. Knowledge of Cornell University policies and procedures preferred, as well as experience with a variety of Cornell University systems, including RASS, Workday, KFS and OBIEE Dashboards. Experience with a variety of both Cornell University and outside systems including Workday, PubMed, Concur, Microsoft Excel, Access, Drupal. Familiarity with course management programs including Acalog, CCI, DUST, Remark, PeopleSoft, Canvas, Chatter, SharePoint, CALS Online Course Proposal System, Vet room scheduler, and 25Live. Experience with administering course offerings and student enrollment, as well as demonstrated interest and experience working in a highly interactive student office. Proficiency/excellence in using a variety of computer software, and web-based programs with demonstrated ability to utilize them. Rewards and Benefits This position is eligible for a hybrid work arrangement after the initial onboarding period. Employees typically perform this role remotely 2 days per week and on-campus 3 days per week. The university reserves the right to modify, suspend, revoke or terminate the hybrid work arrangement at any time. Cornell receives national recognition as an award-winning workplace for our health, wellbeing, and sustainability. Our benefits programs include comprehensive health care options, generous retirement contributions, access to wellness programs, and employee discounts with local and national retail brands. We invite you to follow this link to get more information about our benefits: Understand Your Benefits | Working at Cornell. Our leave provisions include health and personal leave, three weeks of vacation and 13 holidays: Martin Luther King, Jr. Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Thanksgiving and the day after, and an end of the year winter break from December 25-January 1. To offer greater flexibility for observing faiths and traditions we also offer two additional floating holidays. Learn more about our generous leave provisions: Holiday and Accrued Time Off | Working at Cornell Cornell's impressive educational benefits include tuition-free Extramural Study and Employee Degree Program, tuition aid for external education, and Cornell Children's Tuition Assistance Program. Learn more about our extensive educational benefits: Education Benefits | Working at Cornell Follow this link to learn more about the Total Rewards of Working at Cornell:Total Rewards | Working at Cornell. Visa sponsorship is not available for this position. With a founding principle of “... any person ... any study,” Cornell is an equal opportunity employer. University Job Title: Administrative Asst IV Job Family: Administration Level: D Pay Rate Type: Hourly Pay Range: $26.41 - $30.69 Remote Option Availability: Hybrid Company: Contract College Contact Name: Carolyn Chow Contact Email: ****************** Job Titles and Pay Ranges: Non-Union Positions Noted pay ranges reflect the potential pay opportunity for each job profile. The hiring rate of pay for the successful candidate will be determined considering the following criteria: Prior relevant work or industry experience Education level to the extent education is relevant to the position Unique applicable skills Academic Discipline To learn more about Cornell's non-union staff job titles and pay ranges, see Career Navigator. Union Positions The hiring rate of pay for the successful candidate will be determined in accordance with the rates in the respective collective bargaining agreement. To learn more about Cornell's union wages, see Union Pay Rates. Current Employees: If you currently work at Cornell University, please exit this website and log in to Workday using your Net ID and password. Select the Career icon on your Home dashboard to view jobs at Cornell. Online Submission Guidelines: Most positions at Cornell will require you to apply online and submit both a resume/CV and cover letter. You can upload documents either by “dragging and dropping” them into the dropbox or by using the “upload” icon on the application page. For more detailed instructions on how to apply to a job at Cornell, visit How We Hire on the HR website. Employment Assistance: For general questions about the position or the application process, please contact the Recruiter listed in the job posting or email ********************. If you require an accommodation for a disability in order to complete an employment application or to participate in the recruiting process, you are encouraged to contact Cornell Office of Civil Rights at voice **************, or email at accommodations@cornell.edu. Applicants that do not have internet access are encouraged to visit your local library, or local Department of Labor. You may also request an appointment to use a dedicated workstation in the Office of Talent Attraction and Recruitment, at the Ithaca campus, by emailing ********************. Notice to Applicants: Please read the required Notice to Applicants statement by clicking here. This notice contains important information about applying for a position at Cornell as well as some of your rights and responsibilities as an applicant. EEO Statement: Cornell welcomes students, faculty, and staff with diverse backgrounds from across the globe to pursue world-class education and career opportunities, to further the founding principle of “... any person ... any study.” No person shall be denied employment on the basis of any legally protected status or subjected to prohibited discrimination involving, but not limited to, such factors as race, ethnic or national origin, citizenship and immigration status, color, sex, pregnancy or pregnancy-related conditions, age, creed, religion, actual or perceived disability (including persons associated with such a person), arrest and/or conviction record, military or veteran status, sexual orientation, gender expression and/or identity, an individual's genetic information, domestic violence victim status, familial status, marital status, or any other characteristic protected by applicable federal, state, or local law. Cornell University embraces diversity in its workforce and seeks job candidates who will contribute to a climate that supports students, faculty, and staff of all identities and backgrounds. We hire based on merit, and encourage people from historically underrepresented and/or marginalized identities to apply. Consistent with federal law, Cornell engages in affirmative action in employment for qualified protected veterans as defined in the Vietnam Era Veterans' Readjustment Assistance Act (VEVRAA) and qualified individuals with disabilities under Section 503 of the Rehabilitation Act. We also recognize a lawful preference in employment practices for Native Americans living on or near Indian reservations in accordance with applicable law. 2026-01-07

The Office Assistant will assist with camper registration processes, including but not limited to responding to customer inquiries and requests; answering phone calls, emails, or written correspondence; assisting customers with the online registration process; following up to complete camper registration; managing waitlists; confirming registered sessions and providing additional information to families as needed. The Office Assistant works as a team member of the camp office staff and assists with the camp store and other assignments. Required Qualifications: Proficient with MS Office Valid driver's license and able to pass DMV screen. Excellent communication skills. Must be detail-oriented. Preferred Qualifications: Secretarial or customer service experience is desirable Experience in a camp setting is desirable. POSITION DETAILS: Hourly: $15 - $20 per hour Schedule: NONEXEMPT - TEMP: April 1, 2026 - August 23, 2026 No relocation or VISA Sponsorship available HOW TO APPLY: Review of applications will begin immediately. The position will remain open until a qualified pool of candidates is obtained. Applicants need to: Attach/upload a resume to the online application in either Microsoft Word or PDF format. Attach/upload a cover letter to the online application in either Microsoft Word or PDF format. Attach/upload contacts info for three references to the online application in either Microsoft Word or PDF format. In the "Experience" section of your application, use the Paperclip icon to search for file(s) or use the "Drop Files Here" box to manually drag document(s) into your application. Once the application is submitted, you will not be able to change your submission or add attachments. External Applicants: (including current employees of other Cornell Cooperative Extension Associations), please refer to the Applying for a Job (External Candidate) document for additional guidance. Internal Applicants: Current employees of the Cornell Cooperative Extension Association indicated in this job posting are considered internal applicants; please refer to the Applying for a Job (Internal Candidate) document for additional guidance. The Association may make reasonable accommodations to enable applicants to participate in the hiring process and employees to perform their essential functions. If you require an accommodation to participate in the selection process, you are encouraged to contact Cornell Cooperative Extension of Suffolk County Human Resources at ************** or via email at ************************* Job Title: Association Tmp Camp Couns Sr Level: No Grade - Annual Pay Rate Type: Salary Company: Contact Name: Ashley Downs Cornell Cooperative Extension is a collaboration among Cornell University, the United States Department of Agriculture, the State of New York, and the residents of New York State. Per NYS Law, county and regional extension service associations are subordinate government agencies. This employment opportunity is with the entities listed and not with Cornell University. Notice to Applicants: Please read the required Notice to Applicants statement. This notice contains important information about applying for a position at Cornell Cooperative Extension as well as some of your rights and responsibilities as an applicant.

Fiscal Year 2025-2026 Position Title Administrative Assistant, Upward Bound Program Classification Title Administrative Assistant I Department Office of University Preparatory Programs Posting Number R250184 Posting Link ********************************************* Employer Research Foundation Position Type RF Clerical/Technical Job Type Part-Time Appointment Term Salary Grade N.6 Posting Detail Information Position Summary The University at Buffalo, Upward Bound Program (UBP), is accepting applications for a part-time Administrative Assistant who provide a full range of administrative support activities. Reporting to the Director, the administrative assistant will be responsible for general administrative office support, routine data entry, budget and financial support, and assist with the preparation and planning for programming and events. The successful candidate will serve as the initial point of contact in the UBP office and have excellent inter-personal skills. Key Accountabilities & Responsibilities include: * Complete all data entry, maintain and update the project's database (BLUMEN), and assist the project Director with the preparation of the Annual Performance Report (APR), audit reports, and any other required US DOE, University, and Departmental reports. * Respond to student inquiries about programs and issues, maintain departmental files, assist with budget and financial management, collects and maintains documents required for monthly reconciliations. * Collaborate with program staff on strategic initiatives and program planning, as well as, special projects and other activities that further the mission and visibility of the Upward Bound Program and Cora P. Maloney Center. * Supports the program by performing all other duties as assigned by the Director, maintaining high levels of accuracy, a professional demeanor, appropriate levels of confidentiality, and providing excellent customer service. The Upward Bound Program which is part of the Cora P. Maloney Center at the University at Buffalo is a Federal TRIO Program under the United States Department of Education (U.S.D.E.), designed to encourage and support students from disadvantaged backgrounds to improve their performance and motivation to pursue a post-secondary education. The University at Buffalo Upward Bound Program (UBP) was established in 1967 as a high school to college transitional service for students who are income-eligible and/or first in their family to receive a bachelor's. The UBP continues to provide a rigorous academic program in an educational climate that emphasizes empathy, compassion, social awareness and a sense of belonging to address the whole student. Learn more: * Our benefits, where we prioritize your well-being and success to enhance every aspect of your life. * Being a part of the University at Buffalo community. As an Equal Opportunity / Affirmative Action employer, the Research Foundation will not discriminate in its employment practices due to an applicant's race, color, religion, sex, sexual orientation, gender identity, national origin and veteran or disability status. Minimum Qualifications * High school diploma * 3 years progressive administrative experience in related field/office setting. * Excellent computer skills including Microsoft Windows i.e. Word, Excel Access, PowerPoint and Outlook; electronic communications tools: internet and email required. * Excellent communication skills utilizing tact, diplomacy, and respect for diverse constituents. Preferred Qualifications * Associates degree * Certification or training as an administrative assistant or secretary * 3 or more years experience working with similar populations in a community service or after school program. Physical Demands n/a Salary Range $20,000 Additional Salary Information The salary range reflects our good faith and reasonable estimate of the possible compensation at the time of posting, the role and associated responsibilities, and the experience, education, and training of the selected candidate. Work Hours 18.75 hours per week Campus South Campus Posting Alerts Special Instructions Summary Is a background check required for this posting? No Background Check Notification Contact Information Contact's Name Sabrina Perry Contact's Pronouns Contact's Title Director, Upward Bound Program Contact's Email ******************** Contact's Phone ************ Posting Dates Posted 11/17/2025 Deadline for applicants Open Until Filled Date to be filled 01/05/2026 References Number of references required 3 Reference Cutoff Date Instructions to Applicant

This position will serve as the Camp Secretary for DPF 4-H Camp, a residential summer camp owned and operated by Cornell Cooperative Extension Association of Nassau County, located in Riverhead, New York. The primary responsibilities of this position will include, but not be limited to: assisting with administrative duties as they relate to the camp store; track and monitor inventory; keep records of all income and expenses for Canteen; purchase supplies as authorized by Camp Director, Camp Manager and/or Team Leader; coordinate the daily operation of the camp store; assist senior staff in completing administrative work and obtaining program supplies; manage the camp store; oversee camp mail. The Camp Secretary will also serve as receptionist for camp and perform routine clerical and secretarial duties. This position accepts and performs all position duties outlined in this position description, and performs other duties and responsibilities as assigned and deemed appropriate by the DPF 4-H Camp Director, Camp Manager and/or Team Leader. (NOTE: This position does not include cabin responsibilities.) Required Qualifications: Must be at least 21 years of age. High School Diploma or equivalent. Ability to work flexible hours which will include evenings and weekends, as appropriate. Training and experience in business procedures. Ability to establish good working relationships with campers and staff. Excellent phone skills. Desire and ability to work with children in an outdoor setting. Ability to take responsibility in a role model position. Ability to read and distribute mail in appropriate boxes. Ability to maintain up-to-date camp visitor sign in record. Ability to work as part of a team. Strong communication skills, both written and oral. Possess strong computer skills including Microsoft Word and Excel. Enthusiasm, good character, integrity, adaptability, sense of humor, patience and self-control. Preferred Qualifications: Associate's Degree. Responsibilities/Essential Functions Administrative Responsibilities- 95% Types cabin list and class schedule for each cabin. Records camper cabin assignments and bus on master alphabetical list. Writes camper names on canteen cards and arranges according to bus or car arrival. Distributes canteen cards to campers on arrival day; reports late-comers and/or no shows. Records changes on master alphabetical list. Monitors no-shows, early departure campers, campers in infirmary, etc. Maintains records of all campers and staff leaving camp property on authorized trips or other excursions. Records cabin assignments on camper cards. Organizes and keeps camper cards in alphabetical order. Collects and files class attendance records from Program Directors. Answers phone and records messages in message book; forwards messages to appropriate individual; checks answering machine. Responds to general camp questions in an appropriate manner; refers specific questions to Camp Director or Assistant Director. Greets visitors and those on authorized camp business (i.e. delivery, repair) Monitors telephone use and misuse. Sorts and distributes mail in appropriate boxes. Provide positive public relations for the camp. Maintain up-to-date camp visitor sign in record. Records transactions of sales for canteen. Maintains and tracks inventory for canteen. Professional Improvement - 5% Attend DPF 4-H Camp orientation/training program, and participate in staff meetings and required training events as scheduled. In cooperation with Supervisor and/or Executive Director jointly develop and pursue a professional development plan as a means to increase competencies relative to position accountabilities and to address changes in programming and association priorities. Collaborate in activities that are in general support of Cornell Cooperative Extension including but not limited to attendance at staff meetings, timely reporting of expenses, working with other staff, general marketing of Extension programs and other duties as assigned. Health and Safety-Applied to all duties and functions. Support the Association to maintain a safe working environment. Be familiar and strive to follow any applicable federal, state, local regulations, association health and safety policy/procedure/requirement and standard. Act proactively to prevent accidents/injuries and communicate hazards to supervisors when identified. POSITION DETAILS: This is an exempt, full-time position, 100% FTE. The salary will range from $2,200 to $3,000 commensurate with experience. Pay Rate Type: Salary HOW TO APPLY: Review of applications will begin immediately. Applicants need to attach/upload a resume to the online application in either Microsoft Word or PDF format. In the “Experience” section of your application, use the Paperclip icon to search for file(s) or use the “Drop Files Here” box to manually drag document(s) into your application. Once the application is submitted you will not be able to change your submission or add attachments. External Applicants: (including current employees of other Cornell Cooperative Extension Associations) please refer to the Applying for a Job (External Candidate) document for additional guidance. Internal Applicants: Current employees of the Cornell Cooperative Extension Association indicated in this job posting are considered internal applicants; please refer to the Applying for a Job (Internal Candidate) document for additional guidance. Contact Erika at ***************** with questions. Sponsorship for employment visa status is not available for this position. Job Title: Association Tmp Camp Clerk Level: No Grade - Annual Pay Rate Type: Salary Company: Contact Name: Jerilynn Cross Cornell Cooperative Extension is a collaboration among Cornell University, the United States Department of Agriculture, the State of New York, and the residents of New York State. Per NYS Law, county and regional extension service associations are subordinate government agencies. This employment opportunity is with the entities listed and not with Cornell University. Notice to Applicants: Please read the required Notice to Applicants statement. This notice contains important information about applying for a position at Cornell Cooperative Extension as well as some of your rights and responsibilities as an applicant.

About Cornell Law School Founded in 1887, Cornell Law School is a top-tier law school. We offer a 3-year JD program for about 200 students per class, a one-year LLM program for about 120 students from countries throughout the world, and a doctoral (JSD) program for about 2-3 new students per year. Cornell Law School has 41 tenured and tenure-track faculty, including 20 with chaired faculty positions; and 15 clinical professors in the legal research and writing program and in clinics at the local, national, and international level. Our faculty is consistently ranked among the top in the country for scholarly productivity and influence, and has pre-eminence in many areas, including quantitative and qualitative empirical legal studies, international and comparative law, and robust doctrinal scholarship in core fields. Our school is committed to being recognized as the leader among law schools at combining inspiring theoretical, doctrinal, and experiential teaching with cutting-edge scholarship in a supportive, intellectually rich community, so that our graduates can achieve excellence in all facets of the legal profession. The Opportunity Cornell Law School is seeking a Program Assistant to support the important work of its First Amendment Clinic (FA Clinic), which trains students while defending free expression and press freedoms nationwide. The Clinic performs its work on behalf of community news outlets and journalists as part of its groundbreaking Local Journalism Project. In this role, you'll be an external-facing ambassador for the clinic's work. You'll coordinate outreach to clients, potential clients and alumni, lead communications and publicity, and support fundraising and grant reporting. Key responsibilities include organizing client trainings and seminars, drafting press releases and marketing content, updating the Clinic's website, and tracking grant deliverables. You'll also provide general administrative support to the Clinic's robust litigation docket. We're looking for a proactive, self-starter who is a detail-oriented professional with strong communication and organizational skills. Experience in outreach, communications, journalism, legal, or nonprofit/public interest work is a plus. Most of all, we value enthusiasm for the Clinic's critical mission and the ability to work collaboratively with a diverse community of students, faculty, clients, and alumni. If you are an outgoing self-starter who is interested in playing a role in protecting and defending free speech and a vibrant press, we encourage you to apply with your resume and cover letter. Join us and help advance meaningful work at the intersection of law and democracy. This gift funded position is for a two-year term. Employment through the intended term, as well as potential reappointment will be based on performance and funding availability. The position will be based in New York City. The successful candidate will be expected to work at the FA Clinic carrel located at Cornell Tech (Roosevelt Island) two days a week. Learn more about the First Amendment Clinic here: ******************************************* What We Need * A resume and cover letter for full consideration * Associate's degree and 2-4 years of experience or equivalent combination of education and experience * Strong organizational skills and attention to detail * Excellent written and oral communication skills, along with organizational, planning, time management, and interpersonal skills * Ability to work successfully under pressure in a fast-paced, team-oriented setting, handling multiple tasks with differing deadlines, and to prioritize work on projects happening simultaneously * Must be a self-starter, able to handle high volumes of work during peak periods * Resolve problems using sound judgment * Ability to cultivate and develop inclusive working relationships with students, faculty, staff, and community members * Proficient in Microsoft Office Suite, Westlaw, Lexis or other legal research databases, presentation, and electronic communications * Comfort using technology, including social media, and willingness to learn new programs If you have all those things, great! We have a few more things that we would prefer you to have, but it's ok if you don't. * Bachelor's degree * Demonstrated interest in furthering free speech principles and supporting local journalism * Spanish language proficiency * Working knowledge of WordPress and Box * Prior experience in communications or as a paralegal * Experience with Cornell procurement and accounting systems Rewards and Benefits * This position is eligible for a hybrid work arrangement. Employees typically perform this role remotely 3 days per week and onsite 2 days per week. The position is based in New York City, specifically, the First Amendment Clinic carrel at Cornell Tech (Roosevelt Island). The university reserves the right to modify, suspend, revoke or terminate the hybrid work arrangement at any time. * The New York Convenience of employer guidelines require New York State individual tax reporting and withholding for this position. Additional individual state income tax filings may also be required if working temporarily outside of New York State. * Cornell receives national recognition as an award-winning workplace for our health, wellbeing, and sustainability. * Our benefits programs include comprehensive health care options, generous retirement contributions, access to wellness programs, and employee discounts with local and national retail brands. We invite you to follow this link to get more information about our benefits: Understand Your Benefits | Working at Cornell. * Our leave provisions include health and personal leave, three weeks of vacation and 13 holidays: Martin Luther King, Jr. Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Thanksgiving and the day after, and an end of the year winter break from December 25-January 1. To offer greater flexibility for observing faiths and traditions we also offer two additional floating holidays. Learn more about our generous leave provisions: Holiday and Accrued Time Off | Working at Cornell * Cornell's impressive educational benefits include tuition-free Extramural Study and Employee Degree Program, tuition aid for external education, and Cornell Children's Tuition Assistance Program. Learn more about our extensive educational benefits: Education Benefits | Working at Cornell * Follow this link to learn more about the Total Rewards of Working at Cornell: Total Rewards | Working at Cornell. Visa sponsorship is not available for this position. Relocation assistance is not available for this position. Cornell is an equal opportunity employer. For more information click here. University Job Title: Administrative Asst IV Job Family: Administration Level: D Pay Rate Type: Hourly Pay Range: $28.47 - $38.48 Remote Option Availability: Hybrid Company: Endowed Contact Name: Brad Stock Contact Email: ***************** Job Titles and Pay Ranges: Non-Union Positions Noted pay ranges reflect the potential pay opportunity for each job profile. The hiring rate of pay for the successful candidate will be determined considering the following criteria: * Prior relevant work or industry experience * Education level to the extent education is relevant to the position * Unique applicable skills * Academic Discipline To learn more about Cornell's non-union staff job titles and pay ranges, see Career Navigator. Union Positions The hiring rate of pay for the successful candidate will be determined in accordance with the rates in the respective collective bargaining agreement. To learn more about Cornell's union wages, see Union Pay Rates. Current Employees: If you currently work at Cornell University, please exit this website and log in to Workday using your Net ID and password. Select the Career icon on your Home dashboard to view jobs at Cornell. Online Submission Guidelines: Most positions at Cornell will require you to apply online and submit both a resume/CV and cover letter. You can upload documents either by "dragging and dropping" them into the dropbox or by using the "upload" icon on the application page. For more detailed instructions on how to apply to a job at Cornell, visit How We Hire on the HR website. Employment Assistance: For general questions about the position or the application process, please contact the Recruiter listed in the job posting or email ********************. If you require an accommodation for a disability in order to complete an employment application or to participate in the recruiting process, you are encouraged to contact Cornell Office of Civil Rights at voice **************, or email at accommodations@cornell.edu. Applicants that do not have internet access are encouraged to visit your local library, or local Department of Labor. You may also request an appointment to use a dedicated workstation in the Office of Talent Attraction and Recruitment, at the Ithaca campus, by emailing ********************. Notice to Applicants: Please read the required Notice to Applicants statement by clicking here. This notice contains important information about applying for a position at Cornell as well as some of your rights and responsibilities as an applicant. EEO Statement: Cornell welcomes students, faculty, and staff with diverse backgrounds from across the globe to pursue world-class education and career opportunities, to further the founding principle of "... any person ... any study." No person shall be denied employment on the basis of any legally protected status or subjected to prohibited discrimination involving, but not limited to, such factors as race, ethnic or national origin, citizenship and immigration status, color, sex, pregnancy or pregnancy-related conditions, age, creed, religion, actual or perceived disability (including persons associated with such a person), arrest and/or conviction record, military or veteran status, sexual orientation, gender expression and/or identity, an individual's genetic information, domestic violence victim status, familial status, marital status, or any other characteristic protected by applicable federal, state, or local law. Cornell University embraces diversity in its workforce and seeks job candidates who will contribute to a climate that supports students, faculty, and staff of all identities and backgrounds. We hire based on merit, and encourage people from historically underrepresented and/or marginalized identities to apply. Consistent with federal law, Cornell engages in affirmative action in employment for qualified protected veterans as defined in the Vietnam Era Veterans' Readjustment Assistance Act (VEVRAA) and qualified individuals with disabilities under Section 503 of the Rehabilitation Act. We also recognize a lawful preference in employment practices for Native Americans living on or near Indian reservations in accordance with applicable law. 2025-08-25

Cornell Cooperative Extension of Niagara County has an opening for temporary Veggie Van Assistant working full-time from the Lockport, NY office. The Veggie Van Assistant will assist with daily functions of the Veggie Van Mobile Farmers Market for Niagara County. Duties will include procurement and management of inventory, packing van and participant materials, setting up, and taking down sites, as well as distributing food and educating participants on incorporating and preparing healthy, nutritious foods. REQUIRED QUALIFICATIONS • Associate's or Equivalent Education. (GED/High School Diploma with one-year transferable program/functional experience may substitute). • Experience relevant to the role of the position. • Ability to clearly communicate (speak, read, and write proficiently) in English. • Valid NYS Driver's License and the ability to meet travel requirements associated with this position • Must be able to drive personal or Association vehicle for pick-up and delivery of product. Handcart or dolly may be used for transportation purposes - no heavy equipment use required. • Ability to lift 20lbs to 50lbs regularly with or without reasonable accommodation. • Ability to transport/move supplies and equipment, climb stairs with or without reasonable accommodation. • Ability to meet acceptable background check standards (DMV and criminal background checks). • Ability to work flexible hours, which may include evenings and/or weekends, as appropriate. • Ability to complete basic math functions in a fast-paced environment. • Ability and willingness to work with diverse audiences and maintain cultural sensitivity. • Proficiency with windows-based software including use of internet-based communications and Microsoft Office Suite including Outlook, Word, and Excel. • Ability to communicate effectively, clearly, and tactfully through verbal, written and electronic methods. • Ability and willingness to work with a high degree of integrity, accuracy, organization, sound professional judgment, and the ability to handle confidential, sensitive information. • Ability to organize, manage, and prioritize multiple tasks, deadlines, requirements, and priorities to complete work in a timely manner and within established deadlines. • Ability to follow procedures and written instructions. • Detail-oriented. • Ability to work in typical office and outdoor environments may include working in outdoor weather conditions with extreme heat or cold, precipitation on uneven ground; lift, move, or transport materials, positioning self (for example, pulling, bending, reaching, touching, kneeling, using hands to feel/reach) with or without accommodation. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be provided to enable individuals to perform the essential functions. PREFERRED QUALIFICATIONS • Experience working in customer service and retail type environments. • Knowledge of basic marketing strategies, advertising, and social media promotion. • Experience in local food display, merchandising, and sales as well as the promotion of agri-tourism. • Demonstrated ability to creatively solve problems. • Demonstrated ability to manage inventory, collect information, and follow established “best practices” • Ability to work independently, make decisions, attend to details, and handle multiple tasks and work under pressure. ESSENTIAL FUNCTIONS Program Delivery - 25% • Deliver high quality, existing agriculture and food systems related educational programs and information. • Utilize a variety of educational methods which may include direct teaching, group experiences, media, newsletters, social media posts, on-site and distance learning to deliver program. • Serve as a subject-matter resource to participants, community organizations, and the general public utilizing existing subject matter resources and connection to Cornell faculty, regional teams, local organizations, and partner agencies. Administrative Coordination/Operation - 70% • Assist with daily functions of the Veggie Van Mobile Farmers Market including, but not limited to: packing van and participant bags with food driving van to participating locations setting up and taking down at each site distribute food Maintain and clean van and storage areas. Return boxes to farms. Order produce and contact farmers as needed. Distribute and collect surveys and evaluations. • Work outdoors in all weather and seasonal conditions. • Contact clients as needed. • Collaborate with nutrition staff to effectively integrate health and nutrition into Veggie Van programming. • Create handouts for clients with recipes and cooking tips. • Assist with administrative tasks related to ag programming and Veggie Van such as connecting community members to existing resources, distributing, and disseminating program materials, compiling, and maintaining educational materials. • Assist in providing existing information to bring awareness to the public in the form of social media posts, impact statements, articles for progress/annual reports, and news releases, etc., as required. • Coordinate and assist with special projects and outreach efforts as required by Supervisor. • Complete evaluation submission and reporting requirements following established grant criteria/plan. • Maintain confidentiality of information of all information and data collected, accessed, and/or maintained. • Effectively maintain existing professional relationships with other agencies, organizations and businesses that promote effective communication and facilitate continued programming efforts. • Provide data and information in a timely manner to assist with preparation of reports, impact statements, and success stories on program progress and accomplishments for funders, advisory committees, Board, and others, as necessary. • Prepare and submit accurate expense reports, mileage reports, receipts/supporting documentation, and/or vouchers in a timely manner per established policy and procedures. • Transport of self and/or program materials/resources in performing position responsibilities as required. Professional Improvement - 5% • In cooperation with the Supervisor, jointly develop and pursue a professional development plan as a means to increase competencies relative to position accountabilities and to address changes in programming and association priorities. • Participate in all required orientation, training, and/or in-service meetings and events as scheduled/required. Health and Safety - Applies to all duties and functions • Support the association to maintain a safe working environment. • Be familiar and strive to follow any applicable federal, state, local regulations, association health and safety policy/procedure/requirement and standard. • Act proactively to prevent accidents/injuries and communicate hazards to supervisors when identified. Policy and Other Duties as Assigned - Applies to all duties and functions • Collaborate in activities that are in general support of Cornell Cooperative Extension including but not limited to attendance at staff meetings, timely reporting of expenses, working with other staff, general marketing of Cooperative Extension programs and other duties as assigned. • Conduct all programming and activities in accordance with applicable federal, state, and local laws and regulations. • Aware of, and adheres to, established Cornell Cooperative Extension Association policies, procedures, processes, and Skills for Success. • Represent Cornell Cooperative Extension to the public, community leaders, colleagues, volunteers, members of Cornell University faculty and staff, government officials, and the general public in a professional manner at all times. • Perform all assigned duties in a professional, timely, and accurate manner. • Maintain regular and predictable attendance and punctuality. ______________________________________________________________________________ POSITION DETAILS Expected Weekly Hours: 37.5 hours per week (Full-Time) Expected End Date of Position: December 31, 2026 Hourly Wage: $19.00 to $21.90 per hour, commensurate with experience Location: Based from the Lockport, NY office Remote Status: Remote work is not available. Benefits: Full benefits, based on eligibility, including: • Paid Vacation, Sick, and Personal leave • Paid Holidays • NYS Health Insurance Program (including Dental Insurance) • NYS Retirement (NYSERS) • Tax Deferred Annuity Plan • Long-Term Disability • Employee Assistance Program (EAP) • Flexible Spending Accounts • Term Life Insurance • Personal Accidental Insurance • Legal Plan Insurance • Auto and Homeowner's Insurance • Pet Insurance • New York's 529 College Savings Program ______________________________________________________________________________ APPLICATION DEADLINE Apply online by 11:59pm EST on January 22, 2026 Review of applications will begin immediately. Position will remain open for applications until satisfactory pool has been identified. Contact Kimberly at ************************** with questions. Please be sure to read the Notice to Applicants found on the Jobs with CCE page. ______________________________________________________________________________ HOW TO APPLY To be considered all applicants are requested to: Complete all sections of the Online Application Upload/attach a Cover Letter and Resume Upload/attach contact information for 3 Professional References Upload *ALL* documents (PDF or MS Word format) at the beginning of the application process. This allows our system to pre-fill parts of the application and saves you time. External Applicants (including current employees of other CCE offices) : Submit application materials via the "APPLY" button located within this job posting. Please refer to Applying for a Job (External Candidate) for additional guidance. Internal Applicants ( current employees working at this CCE office ): Apply via Workday under the "Career, Talent and Performance" section. The Association may make reasonable accommodations to enable applicants to participate in the hiring process and employees to perform the essential functions of their job. If you require an accommodation so you may participate in the selection process you are encouraged to contact the recruiter listed above. ______________________________________________________________________________ No relocation or VISA Sponsorship available. ______________________________________________________________________________ Job Title: Association Tmp Program Level: No Grade - Hourly Pay Rate Type: Hourly Company: Contact Name: Kimberly Amey Cornell Cooperative Extension is a collaboration among Cornell University, the United States Department of Agriculture, the State of New York, and the residents of New York State. Per NYS Law, county and regional extension service associations are subordinate government agencies. This employment opportunity is with the entities listed and not with Cornell University. Notice to Applicants: Please read the required Notice to Applicants statement. This notice contains important information about applying for a position at Cornell Cooperative Extension as well as some of your rights and responsibilities as an applicant.