Coordinator jobs at The State of Oregon

- 1887 jobs

Fiscal Coordinator
State of Oregon 4.6
Coordinator job at The State of Oregon
Application Deadline: 10/26/2025 Agency: Legislative Administration Committee Salary Range: $4,741 - $7,110 Employee Fiscal Coordinator Job Description: Legislative Administration is actively recruiting for a Fiscal Coordinator to join their talented Financial Services team. Financial Services provides budget, accounting and contracting services for six of the seven legislative branch agencies as well as branch-wide contracting. This position provides fiscal coordination in support of multiple agencies of the Oregon Legislative Branch. This includes budget and accounting coordination, reporting, research, preparing budget documentation, fiscal impact statements, and maintains budget record in the statewide budget system. Will act as the primary accounts receivable processor. Provides coordination of travel reimbursement requests and the branches purchasing card program. The office is small, consisting of two Accountants, one Contract Specialist and one Fiscal Coordinator. Even with our size we try to develop as much overlap and internal support as possible so that taking leave and covering vacancies is as easy to absorb as possible and provide as much service as possible. Because of this size, we also desire staff that can maintain good working relationships. Applicants should be aware the work will be conducted in person at the Oregon State Capitol or the other onsite legislative offices. Ideally, the successful candidate will be familiar with the State of Oregon's budgetary process and associated systems, including ORPICS, ORBITS and Workday. However, candidate's education or work experience and a desire to gain knowledge and experience in the State of Oregon's budgetary process will be considered. As non-partisan staff, you will have a front row seat to watch history unfold for all Oregonians and contribute to Oregon's legislative process. Additional work history and experience of the successful candidate will include: Knowledge of: The State of Oregon's budgetary process and associated systems. Purposes, functions, and fiscal operations typical to government organizations. Financial forecasting and analytical techniques. Computer financial methods applications and potentials. Generally Accepted Accounting Practices (GAAP), Governmental Accounting Standards Board (GASB) notices, and State of Oregon accounting practices. Practices, policies and rules of the Oregon State's legislative branch. Skill in: Find and identify essential information. Weigh the relative costs and benefits of a potential action. Use computer software to track, compile, analyze and forecast statistical and financial information. Analyze information, reach valid conclusions, and make sound recommendations. Model financial information and forecast data to arrive at conclusions. Communicating effectively with others. Ability to: Communicate technical information effectively orally and in writing to a diverse audience Strong organizational skills Maintain an impartial, non-partisan perspective in a political environment Pay attention to detail Analysis and reporting of accounting information To review the position description in its entirety, please click here. Please attach a resume and cover letter that clearly states your experience and how it is applicable to this position. Applications received without both documents may not be reviewed. HOW TO QUALIFY: Your application must demonstrate: Bachelor's degree OR Education and experience sufficient to perform the duties of the position. WHY THE OREGON STATE LEGISLATURE? Work/life balance - paid leave and a competitive benefits package. We offer full medical, vision and dental with paid sick leave, vacation, personal leave and 11 paid holidays per year. Collaborative work environment with a team of bright, hardworking, and fun individuals. Opportunities for professional development to expand your breadth and depth of knowledge. Support the creation of public policy and watch as history unfolds for the State of Oregon as ideas become crafted into policies and laws. The Legislative Branch is made up of seven small-medium state agencies where you can really get to know your co-workers. TO APPLY: IF YOU ARE NOT A STATE EMPLOYEE: To apply for this position, follow the "Apply" link and complete the application & questions online. If this is your first time applying in our new system "Workday", you will need to create a new user profile. You can even drag and drop your resume into Workday and it will read and generate your Work History! Be sure to attach a cover letter and resume. CURRENT STATE EMPLOYEES: Login to Workday using the Career app on your Home Page. Prior to clicking "Apply" , update your employee profile to reflect your Education, Skills, and Job History (including your current job). Attach your current cover letter and resume. Applications submitted without both documents may not be considered. Please monitor your Workday account, as all communication will be sent to you through this system. You must have a valid e-mail address to apply. This announcement closes at 11:59 PM on the close date listed. SPECIAL INFORMATION: Over the next two years, the Capitol Building will be undergoing extensive renovation and construction projects which may limit accessibility to employees. This will require Legislative employees to work both from home and within the building as the construction project dictates. While working from home, personal, stable and high-speed internet access will be required to perform the functions of this position. There may be occasions that require employees scheduled to be working from home, to report to the Capitol or an offsite building. Every effort will be made to provide reasonable notice. However, employees may be required to report to the building under short notice. The Capitol building is located at 900 Court Street NE, Salem, OR 97301. Oregon state government provides qualifying veterans and disabled veterans with preference in employment in accordance with ORS 408.225, 408.230, and 408.235. If you are requesting veterans' preference, you may receive an additional questionnaire in your Workday account. In order to ensure your privacy, we are asking that you complete the Veterans' Questionnaire and attach your qualifying military documents at that time. This questionnaire will be sent to your Workday account after you submit your application. We ask that you complete the questionnaire before the application deadline; extensions may be granted if necessary and reasonable. For questions about documentation, please visit: Veterans Resources. Or call the Oregon Department of Veterans' Affairs at: **************. The salary in this job posting reflects the base salary without contributions to the Public Employee Retirement System (PERS). Employees eligible for PERS will have their salary increased by 6.95% and 6% will be automatically be subject to a mandatory employee contribution to PERS. The work experience and/or education section of your application must clearly demonstrate how you meet all the minimum and desired skills listed above. An offer including salary will not be extended until an equal pay analysis is completed pursuant to ORS 652.220 and 659A.357. An equal pay analysis will be conducted utilizing the education and work experience section of the legislative application. Work Authorization: The Oregon State Legislature does not offer visa sponsorships. On the first day of employment, all hires will be required to complete the US Department of Homeland Security's Form I-9, confirming authorization to work in the United States. In addition, hires will have three business days from their first day of employment to present documents that establish employment authorization and identity. The Oregon State Legislature is an E-Verify employer and will use E-Verify to confirm that hires are authorized to work in the United States. If you have questions regarding this recruitment, or need assistance to participate in the application process, please contact Aimee Steketee, Human Resource Analyst, at ************************************ or **************. The Oregon State Legislature is an Equal Opportunity Employer, committed to Workforce Diversity.
$4.7k-7.1k monthly Auto-Apply 60d+ ago
Project Documentation Coordinator
Us Tech Solutions 4.4
White Plains, NY jobs
Duration : 12+ Months Contract Note: Candidates are preferred to be local to the Tri-State area (NY, NJ & CT) Fully remote positions are prohibited. Hybrid schedules are permissible with a minimum of 3 days on-site depending on assignment and can be fully on-site depending on business needs. Remote work privileges can be revoked at any time. Job Description: Work Schedule Monday through Friday 7.5 hour work day with .5 hour unpaid lunch Paid for time worked only; there are no paid holidays, vacation, or sick days Overtime is not permitted unless authorized in advanced. Contingent Worker is required to badge in and out of the turnstiles located in the lobby for all daily entrances and exits. Project Overview We are seeking a highly organized and detail-oriented IT Project Coordinator to join our dynamic team. The IT Project Coordinator will support the management and execution of the Common App program ensuring timely delivery, adherence to project scope, and coordination among team members. This role is pivotal in driving the success of our IT initiatives, which in this program aims to ensures that all identified components, that are key to operation of the enterprise business applications and data, are upgraded to currently supported versions and End-of-Service and End-of-Life components are replaced. Job Functions & Responsibilities Assist in the planning, execution, and closing of projects, ensuring alignment with organizational and program goals and objectives. Support vendor management and procurement activities. Liaise with stakeholders to identify and define project requirements, scope, and objectives. Develop and maintain detailed project schedules, work plans, and status reports. Monitor project progress and handle any issues that arise, escalating as necessary to ensure project timelines are met. Prepare and present regular status reports to project stakeholders, including senior management. Facilitate effective communication and collaboration among project team members and stakeholders. Assist in the preparation of project documentation, including project partnership agreements, risk management plans, and post-project evaluations. Facilitate user acceptance testing (UAT) to ensure the application meets business requirements and user expectations. Utilize project management software to track project performance, specifically to analyze the successful completion of short and long-term goals. Ensure compliance with company policies, procedures, and standards throughout the project lifecycle. Assist in budget management and resource allocation for projects. Ensure adherence to PMO (Project Management Office) processes and methodologies, providing input to improve and streamline these processes. Skills Strong understanding of project management principles and methodologies (e.g., Agile, Waterfall). Strong understanding of the software development lifecycle. Proficient in project management software (e.g., MS Project, Planview, Procore). Strong analytical and problem-solving abilities. Effective communication and interpersonal skills. Ability to work both independently and collaboratively in a team environment. Capability to handle multiple projects simultaneously and meet tight deadlines. Experience with cloud platforms (e.g., AWS, Clienture, Google Cloud). Ability to facilitate stakeholder meetings and manage stakeholder expectations. Capability to conduct training sessions and provide user support. Experience in change management and process improvement initiatives. Advanced analytical skills to assess project performance, identify trends, and make data-driven decisions. Proficiency in PMO processes, including project portfolio management, resource management, and risk management. Education & Certifications Bachelor's degree in Information Technology, Computer Science, Business, or a related field. Certified Associate in Project Management (CAPM) or Project Management Professional (PMP) or equivalent certification is preferred. Certified ScrumMaster (CSM) or equivalent Agile certification is a plus. About US Tech Solutions: US Tech Solutions is a global staff augmentation firm providing a wide range of talent on-demand and total workforce solutions. To know more about US Tech Solutions, please visit ************************ US Tech Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Recruiter Details: Name: Ajay Email: ***************************** Internal Id: 25-50550
$70k-105k yearly est. 5d ago
Sterile Processing Coordinator
Pride Health 4.3
Johnson City, NY jobs
Sterile Processing Technician (Contract) Duration: 12 weeks (4+ months possible extension) Shift: Evening | Monday-Friday | 3:00 PM - 11:30 PM (40 hours/week) Pay: • Traveler: Approx. $1,420/week • Local: $32/hour Job Overview: Seeking an experienced Sterile Processing Technician to support inpatient services. Responsibilities include decontamination, assembly, packaging, sterilization, quality inspections, inventory management, and distribution of surgical instruments and medical devices in compliance with infection control and regulatory standards. Requirements: • Minimum 1 year of Sterile Processing experience • CRCST (HSPA) or CSPDT (CBSPD) certification required • Experience with washers, ultrasonic equipment, and sterilizers (including ETO) • Strong knowledge of aseptic technique and instrument tracking systems Preferred: • Surgical inventory experience ASAP start. Evening shift required. Apply now or message for more details. Pride Health offers eligible employee's comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), 401(k)-retirement savings, life & disability insurance, an employee assistance program, legal support, auto, home insurance, pet insurance, and employee discounts with preferred vendors
$32 hourly 1d ago
Facilities Coordinator
Hirepower 4.0
Irving, TX jobs
Duration: 6 months (Temp-to-hire) Schedule: M-F; 8a-5p Qualifications: 3 + yrs of proven experience as an Administrative Assistant or Office Admin Assistant or Facilities Coordinator Knowledge of office management systems and procedures Working knowledge of office equipment, like computers, printers and copy machines Proficiency in MS Office (MS Excel, MS Word and MS PowerPoint, in particular) Excellent time management skills and the ability to prioritize work Attention to detail and problem-solving skills Excellent written and verbal communication skills Strong organizational skills with the ability to multi-task Description: Answer and direct phone calls for Signature Biologic Main phone number. Review and update the completed and signed Manufacturing Clean Room cleaning schedules to ensure the cleaning has been completed properly and document any discrepancies Organize and schedule appointments to include coordination of external vendors specific to operations such as HVAC Preventative Maintenance, electrical or plumbing vendors Plan meetings and take detailed minutes Write and distribute email, correspondence memos, letters and forms with external vendors Assist in the preparation of regularly scheduled reports to include daily operation updates and bi-weekly operations reports Develop and maintain a filing system for various vendors and projects Update and maintain office policies and procedures to include standard operating procedures Maintain proper inventory levels and order breakroom, office and first aid supplies and research new deals and suppliers Keep breakroom and meeting rooms clean throughout the day which may include light cleaning such as taking out the trash, if too full Maintain contact lists to include vendors keeping them in Outlook Order food for special occasions such as employee birthdays or town hall meetings. Provide general support to visitors Act as a point of contact for internal and external clients/vendors Weekly Gowning Cleaning Process, as needed by Supply Chain Walk to the exterior of the building/suite daily and check for gaps in the foundation seals and any exterior building damage and document any findings Company Info: Our client is a leading biopharmaceutical company specializing in innovative cellular and biologic products that address unmet clinical needs and improve patient outcomes. With decades of experience in human perinatal biologics, both domestically and internationally, the organization is at the forefront of biotechnology innovation. Joining the team offers the opportunity to be part of a dynamic and rapidly growing company dedicated to advancing science and developing technologies that make a lasting global impact. We are an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law. JOB-10045224 GFCLW
$36k-53k yearly est. 3d ago
Production Coordinator
Fourth Floor 3.6
New York, NY jobs
Our client, a fast growing Apparel Company, is looking for a Product Development Associate to join their team in NYC! Responsibilities: Manage and maintain daily WIP (Work in Progress) reports to track production status and timelines. Monitor all open orders to ensure timely follow-up, accuracy, and delivery. Coordinate with internal teams and vendors to resolve any production issues or delays. Support production team with general administrative and tracking tasks. Qualifications: Strong organizational skills and attention to detail. Proficient in Excel and WIP tracking systems. Ability to manage multiple priorities in a fast-paced environment. Previous experience in production or order management preferred.
$44k-62k yearly est. 3d ago
Operations Coordinator
Career Group 4.4
New York, NY jobs
Our client, a real estate management team, is seeking a part time candidate to manage their operations in New York. This role will be around 30 hours a week and the schedule will vary based on the needs of the firm and candidate. This is a wonderful opportunity for someone looking for a flexible 30-hour work week in addition to another part time role or school. Salary: $45,000-50,000k Office Location: Midtown, NYC Responsibilities: Manage day to day operations for leasing team including organizing showings and logistics for new tenants Coordinating and scheduling with external vendors to address facilities upgrades and inspections Act as first point of contact in New York including conducting in person apartment tours to prospective candidates Managing preliminary paperwork and documentation for tenants and firm Other ad hoc duties and projects Qualifications: Extremely organized and trustworthy Excellent verbal and written communication skills Flexible in person office availability during the first 60-90 days Please submit your resume for consideration! You can use www.workgrades.com to collect and manage your references for free and share them with us or anyone else you choose. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.
$36k-51k yearly est. 4d ago
Warehouse Coordinator
Russell Tobin 4.1
Tualatin, OR jobs
Review customer orders, examines, stocks, and distributes merchandise, products, and materials in inventory warehouses, distribution centers, or manufacturing lines. Move materials to and from loading docks, delivery trucks, storage areas, and manufacturing areas. Identify and label materials and record their locations in the warehouse/on the shelves to maintain inventory. Maintain material-handling equipment by completing pre-use inspections, making operator repair orders. Complete material transactions in SAP, creating non-conformance reports in IQMS, and closing tasks in MFG based Cell Fusion application as the task requires. Perform and report cycle counts. Oversee crating and audit of outbound material. Operate trucks, forklifts, cranes, and other equipment to move freight as needed. Arrange for nonstandard crating, rigging, and trucking work through proper channels. Prepare finished products for shipment by identifying their location, then pulling, packing, and loading them. Safety Protocol: Complete all required safety training. Follow safe work practices by lifting no more than 35 pounds, using ergonomic pads, stretching when needed, etc. Adhere to personal and product safety guidelines by: Utilizing appropriate PPE following clean room procedures Following Lockout Tagout policies and procedures (LOTO and ZEST) Utilizing fixtures (lift hoists, lift track, gantry cranes, lifting tools) to aid in the assembly of tools Perform Risk Management by Walking Around (RMBWA) inspections and document, correct, and/or escalate safety issues/hazards to appropriate individuals/departments. Respond directly and quickly to unsafe practices; escalate to the next level manager (safety representative, lead, supervisor, manager); and escalate any unresolved issues (incorrect use of hoist, poor placement of tools/cords/ladders, etc., not using cones or barriers, PPE misuse). Skills: Organization Scheduling Analyzing Information Dealing with Complexity Deadline-Oriented Time Management Process Improvement Safety Management Inventory Control Lifting Data Entry Skills Experience in operating material handling MHE trained - Forklift preferred Familiar with Microsoft Office Suite - Outlook, Skype, Excel, Word, PPT, OneNote Benefits Info Pride Global offers eligible employee's comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), 401(k)-retirement savings, life & disability insurance, an employee assistance program, legal support, auto, home insurance, pet insurance and employee discounts with preferred vendors.
$32k-37k yearly est. 6d ago
Project Management Coordinator
Us Tech Solutions 4.4
White Plains, NY jobs
The Project Coordinator role will support Project Delivery on projects within the portfolio. Responsibilities will include governance and reporting and providing information for effective management decision-making. Both waterfall and agile project delivery approaches may be used. Job Functions & Responsibilities Ability to coordinate multiple projects and lead small projects as assigned. Act as the bridge between the business and IT in support of the PM. Support the IT workstream and documents of projects via IT PMO processes, procedures, and tools for assigned projects. Monitor the project schedule and deliverables. Track progress and report updates to the project/program manager. Recognize problems or situations that will or may impact the project delivery. Coordinate the project under the supervision of the project manager. Utilize IT project management methodologies (Agile, Waterfall, hybrid) to drive technical solution delivery. Assist in fulfilling requirements for the IT PMO and IT Governance process. Work collaboratively with project teams, various IT teams, and related business unit staff. Promote and maintain communication between project team members and stakeholders and manage expectations. Prepare correspondence, presentations and/or reports as required. Follow-up on correspondence and outstanding requests for resolution. Assist with the evolution of Project Delivery. Skills Understand the software development process and experience in IT project management methodologies (Agile, Waterfall). Strong and tested project coordinator skills including organization skills, communication skills, daily standups, creation and presentation of data (updates, status, etc.), vendor management. Organized, good communicator, deadline driven, planner, problem solver, and agile. Ability to promote and maintain a positive and inclusive work environment with project team members, co-workers, management, and vendors by behaving, collaborating, and communicating in a manner consistent with professional standards. Superior interpersonal skills to ensure open communication across project teams. Ability to handle broad-based, often complex, communication for internal and/or external audiences. Outstanding record of project coordination success. Intermediate-Advanced Excel, PowerPoint, SharePoint (i.e. M365) skills. Education & Certifications Bachelor's degree in business or technical field. Minimum 3 years of increasing responsible experience, including successfully coordinating various IT projects in a matrixed environment. About US Tech Solutions: US Tech Solutions is a global staff augmentation firm providing a wide range of talent on-demand and total workforce solutions. To know more about US Tech Solutions, please visit *********************** . US Tech Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Recruiter Details: Name: Mohammed Mazharuddin Email: *************************************** Internal Id: 25-55019
$49k-73k yearly est. 1d ago
Project Coordinator
Us Tech Solutions 4.4
Los Angeles, CA jobs
Nature of Role: Reviewing Electronic IFU (Instructions for Use) submitted by Writers and Localization Team. This worker will not be writing but only reviewing the IFUs and processing in system called Informatica and AEM for distribution. Will be reviewing the requests and checking for issues on forms, asking questions of the Regulatory Affairs team, MES, Engineers, etc to ensure alignment in preparation for approval. Information reviewed will include titles, production #s, dates, model #s, pdfs to ensure these are correct and align with the business unit so if any IFUs need to be removed they are detected. Records will be forwarded to Regulatory Affairs for review and approval and ultimately be published to the website. Skill Needed: Data Entry, GDP (Good Documentation Practices), attention to detail, excellent communication, and prioritization, ability to identify urgent reviews, previous writing, labeling or quality experience. Must be able to communicate outside of the small group Education: Bachelor's degree with 2 to 5 years of experience, Masters if they have some of the experience needed, or an equivalent of education and work experience as well as a H.S. graduate with 2 to 5 plus years of experience. Will consider persons that are "over-qualified" IFUs experience is not a requirement but is very beneficial Titles that might be relevant are Project Manager, Data Entry Analyst, Regulatory Affairs Specialist, Quality Analyst, Editor, Proof-Reader - as long as they meet the requirements of this role Any industry experience is fine if they meet the experience requirements for this role Conversion to FTE - Not sure at this time - this role is to add to a growing team that is expanding Interview Process: 1 round with Manager, management, and one other team member - via Teams Video Conference About US Tech Solutions: US Tech Solutions is a global staff augmentation firm providing a wide range of talent on-demand and total workforce solutions. To know more about US Tech Solutions, please visit *********************** US Tech Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Recruiter Details: Name: Ashish Email: ******************************* Internal Id: 25-54540
$45k-68k yearly est. 6d ago
Team and Project Coordinator
Us Tech Solutions 4.4
Horsham, PA jobs
This role is a dynamic, high-responsibility position that supports a globally focused team by managing budgets, coordinating meetings and events, and streamlining communication and collaboration across multiple stakeholders. The successful candidate will ensure that team financials, internal communications, and project schedules run smoothly, contributing to both administrative excellence and strategic execution in a fast-paced, global environment. The Team and Project Coordinator delivers high-level support across global teams, managing finances, schedules, meetings, and executive needs. Reporting directly to leadership, they drive operational workflows for strategic projects and play a key role in team communication and collaboration. The position offers career development in an innovative, world-class environment, with opportunities to contribute to meaningful solutions in the field of rare diseases. Responsibilities: Overseeing and consolidating team budgets, ensuring accurate quarterly accruals Organizing and managing large domestic and international meetings, including agendas, logistics, and follow-ups Maintaining global team and partner rosters and managing deliverables through a centralized asset hub Redesigning and maintaining SharePoint sites and program calendars for governance meetings and key milestones Providing executive support for three Senior Directors, including coordination of calendars, travel, and expense reports Experience: Minimum 6 years in project management, meeting/event planning, and administrative roles within large corporate environments Proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook), expense reporting systems (Concur), and remote collaboration platforms Strong organizational skills, detail orientation, leadership, discretion, sound judgment, and capacity to work in complex, high-profile settings Ability to create RACI charts and manage complex stakeholder dynamics with professionalism and confidence Preferred Qualifications: Six Sigma certification Experience with AI projects or solutions Skills: Project Management Communication Skills Education: Bachelors About US Tech Solutions: US Tech Solutions is a global staff augmentation firm providing a wide range of talent on-demand and total workforce solutions. To know more about US Tech Solutions, please visit ************************ US Tech Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Recruiter Details: Name: Azhar Email: **************************** Internal Id: 25-53779
$41k-62k yearly est. 1d ago
State Code Coordinator (Oakland)
TK Elevator Corporation 4.2
Berkeley, CA jobs
What we expect The first 3 letters in workplace safety are Y-O-U!TK Elevator is currently seeking an experienced State Code Coordinator in Oakland, CA. ESSENTIAL JOB FUNCTIONS: Generates proposals for code compliance and state work. Coordinates work with branch service superintendent, repair manager and service technician. Communicates with customers on the items to be completed by customer and what items the Company will complete. Processes all preliminary orders as they are sent. Ensures mechanics have copies of preliminary orders; sends letters and proposals (if needed) to the customer. Keeps records of the progress of the work to be completed. Sends letters of compliance to the State and to the customer when the Company's portion of the work is completed. Files when completed. Researches and responds to all inquiries regarding permits, preliminary orders and testing. Works with Regional repair coordinators; provides completed booking packages. Pulls permits and schedules vendors (drilling, cab, phones, etc). Follows up with customer prior to billing to verify work completed, billing address, etc. Performs other duties as assigned. Who we are looking for EDUCATION & EXPERIENCE: High school diploma or GED (general education degree); one-year certificate from college or technical school; or three to six months related experience and/or training in basic business administration; or equivalent combination of education and experience Three to six months related experience and/or training Ability to utilize a laptop, desktop computer, or tablet, cell phone if needed PREFERRED EXPERIENCE: Previous elevator experience Budget-conscious System database knowledge What we offer Salary range: $32.00-$42.00 per hour with an annual bonus program of 0% - 8% Provided they meet all eligibility requirement under the applicable plan documents, employees will be offered Medical, dental, and vision coverage Flexible spending accounts (FSA) Health savings account (HSA) Supplemental medical plans Company-paid short- and long-term disability insurance Company-paid basic life insurance and AD&D Optional life and AD&D coverage Optional spouse and dependent life insurance Identity theft monitoring Pet insurance Company-paid Employee Assistance Program (EAP) Tuition reimbursement 401(k) Retirement Savings Plan with company match: Employees can contribute a portion of their pay on a pre-tax or Roth basis. The company provides a dollar-for-dollar match on the first 5% contributed. Additional benefits include: 15 days of vacation per year 11 paid holidays each calendar year (10 fixed, 1 floating) Paid sick leave, per company policy Up to six weeks of paid parental leave (available after successful completion of 90 days of full-time employment) Eligibility requirements for these benefits will be controlled by applicable plan documents. This is intended to provide a general description of benefits and other compensation and is not a substitute for applicable plan documents or company policies. Who we are Contact To apply to a position, please click on the Apply Now button. For any additional questions or job specific requests, please use the contact below and include the Job Requisition Number as a reference. ...@tkelevator.com
$32-42 hourly 6d ago
Recruitment Coordinator
RCM Healthcare Services 4.4
New York, NY jobs
Staffing Coordinator - New York, NY Ideal candidate will be responsible for sourcing the NYC market for ideal candidates for our paraprofessional job openings. This individual will have the support of an extensive and very successful recruitment team and tremendous financial resources. All employees of RCM Health Care Services are part of a high energy, successful environment, and fun place to work with a team of top-notch recruitment professionals. This is an excellent opportunity to build upon your recruiting skills at a publicly traded institution. RCM Health Care Services has thrived as one of the nation's leading health care staffing firms for over 35 years. Schedule: Job Type: Full-time, M-F Job Duties: Perform sourcing by using our database as well as online platforms to find ideal candidates for our current job openings. Develop networks of people and processes to support a strong pipeline of qualified candidates. Create and maintain lists of potential targets for particular openings. Qualifications: Previous experience in staffing and or coordinating experience. Previous experience in healthcare or healthcare staffing preferred. Bachelor's Degree preferred. Strong written and oral communication skills required. Compensation: $40,000 - $45,000 annual salary depending on experience Comprehensive benefits #AC1 #ACINT
$40k-45k yearly 3d ago
Brokerage Coordinator
LHH 4.3
Dallas, TX jobs
Brokerage Coordinator - Temp-to-Hire Opportunity - Start before the holidays! Schedule: Monday-Friday, 8:00 AM - 5:00 PM Compensation: $28-$33/hr + overtime eligible About the Role We're seeking a highly organized and proactive Brokerage Coordinator to join our client's dynamic commercial real estate team. This is a temp-to-hire position offering the chance to transition into a permanent role with a leading firm in the industry. As a Brokerage Coordinator, you'll be the backbone of the team-providing critical administrative and marketing support to brokers, ensuring smooth operations, and helping drive success in a fast-paced environment. What You'll Do Prepare proposals, presentations, and marketing collateral Coordinate invoicing, deal tracking, and follow-up Support brokers with administrative tasks and client deliverables Maintain accuracy in internal systems and documentation What We're Looking For Must-Haves:Proficiency in MS Word and Excel 1+ years of relevant professional or customer service experience Experience with invoicing and strong attention to detail Excellent communication skills and ability to prioritize under pressure Nice-to-Have:Familiarity with Adobe InDesign and other creative tools Commercial real estate experience Why You'll Love This Role Opportunity to transition to permanent employment with a respected industry leader Collaborative team environment with strong mentorship Competitive hourly pay with overtime potential Business casual dress code and covered parking Ideal Candidate You thrive in a professional setting, adapt easily to shifting priorities, and communicate effectively in person. If you're detail-oriented, resourceful, and eager to learn, this role offers a clear path for growth. Benefits Medical, Dental, and Vision Insurance, Paid Time Off (PTO) and Holidays, Life and Disability Coverage Ready to take the next step? Apply today and start building your career in commercial real estate! Equal Opportunity Employer/Veterans/Disabled To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to ******************************************* The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: • The California Fair Chance Act • Los Angeles City Fair Chance Ordinance • Los Angeles County Fair Chance Ordinance for Employers • San Francisco Fair Chance Ordinance
$28-33 hourly 1d ago
Sample Coordinator
24 Seven Talent 4.5
Los Angeles, CA jobs
A well-known apparel brand is seeking a highly organized and detail-oriented Freelance/Part-Time Sample Coordinator to support the Product Development team. This role is ideal for someone who thrives in a fast-paced environment, enjoys working cross-functionally, and has strong communication and organizational skills. Responsibilities: • Coordinate salesman sample orders and update tracking tools (Excel and PLM) • Manage receipt, organization, and storage of Proto through SMS samples • Prepare samples for fittings, meetings, and seasonal presentations • Maintain sample libraries, tagging, hanging, labeling, and shipment records • Communicate with overseas vendors regarding sample delivery schedules • Track and report vendor on-time performance and identify timing risks • Support Merchandising, Creative, PD, Production, and Technical Design teams • Prepare, ship, and receive sample packages (DHL) Qualifications: • 1-2 years of experience in the apparel industry preferred • Strong organizational skills with the ability to manage multiple priorities • Excellent attention to detail and follow-through • Strong communication skills, both written and verbal • Proficiency in Microsoft Office (Excel, Outlook, Word) • PLM system experience is a plus • Understanding of garment construction and product development processes preferred
$41k-54k yearly est. 5d ago
Sample Coordinator
24 Seven Talent 4.5
Los Angeles, CA jobs
We are seeking a detail-oriented and organized Merchandise Sample Admin to support a fast-paced apparel headquarters team. This role is ideal for someone who enjoys hands-on work, thrives in a collaborative environment, and is comfortable managing multiple priorities and deadlines. Responsibilities: • Receive, process, and distribute all incoming and outgoing product samples across multiple categories • Manage internal tracking systems to maintain real-time sample status and accuracy • Perform monthly inventory and organization of sample closets • Pull, prepare, and hand off product samples for fittings, marketing, and cross-functional use • Partner with Product Development, Technical Design, Merchandising, Marketing, and PR teams to ensure seamless sample flow • Support team operations with Excel tracking, system updates, and clear communication across departments • Must be able to stand or move around 70-90% of the time, depending on system proficiency Qualifications: • High school diploma or equivalent required; college coursework preferred • Strong organizational skills and ability to manage multiple priorities • Proficiency in Microsoft Excel, Word, and Outlook • Excellent attention to detail and time management • Comfortable working in a physical, fast-paced environment Schedule: Monday-Friday, Full-Time (40 hours per week) Duration: 3 months (with potential to extend) Work Environment: 100% On-site
$41k-54k yearly est. 3d ago
Fabric Coordinator
24 Seven Talent 4.5
Los Angeles, CA jobs
We are seeking a highly organized and detail-oriented Trims Coordinator to join the trims team. This role will support development sampling, sourcing, tracking, and execution of trims across product categories. You will work closely with Design, Product Development, and Technical Design to ensure trims meet quality standards, align with brand aesthetics, and deliver on production timelines. Job Summary: Organize all trim types (labels, zippers, snaps, buttons, hangtags, drawcords, etc.) in inventory, trim library, and PLM Import TDS, testing reports, and images into PLM Coordinate sample submissions and TDS/testing with global vendors and suppliers Manage incoming/outgoing packages and shuttle trims to internal offices Provide internal updates via Asana and maintain trim reference binders Organize trims presentations and sample reviews with cross-functional teams Support the Trims Manager and team with special projects and developments Create ART codes for trim references in PLM Key Qualifications: Associate's degree in Fashion, Product Development, Textiles, or related field (or equivalent experience) 2+ years of trims development, sourcing, or production coordination (apparel industry preferred) Strong understanding of trims components, processes, and quality standards Proficient in Excel, PLM systems, Asana, SharePoint, and Adobe Suite Excellent organizational skills, attention to detail, and communication with vendors Ability to thrive in a fast-paced environment with tight deadlines Passion for product, innovation, and design
$41k-54k yearly est. 5d ago
Medical Front Desk- Dermatology
Medix™ 4.5
New York, NY jobs
Front Desk Representative - Dermatology (Professional Experience Required) Location: New York, NY | On-Site | Full-Time Seeking a highly professional, polished, and experienced Dermatology Front Desk Representative. To be considered, candidates must have prior dermatology front desk experience and demonstrate a professional appearance, excellent communication skills, and the ability to manage a fast-paced, high-profile patient environment. This is an on-site, full-time position. Start date is ASAP and this role is a high priority for the practice. About the Role This is a full front desk administrative role supporting a high-profile dermatology practice. You will check patients in and out, verify insurance, process authorizations and referrals, collect co-pays, and handle high-dollar payments. Professionalism, accuracy, and discretion are essential, especially when interacting with high-profile patients. You will primarily work at the 317 East 34th Street location and may cover other areas or floors within the same building when a physician is out. Key Responsibilities Full front desk administration, including check-in and check-out Insurance verification, authorizations, referrals, and financial collections Handling high-dollar cosmetic and surgical payments with accuracy and discretion Scheduling across medical, cosmetic, Mohs, and vein procedures Managing high-volume phone lines with professionalism Maintaining accurate patient records using the EMMA ModMed system Assisting across front desk areas as needed Communicating clearly with physicians, practice leadership, and patients Providing exceptional customer service at all times Maintaining a polished, professional appearance at all times Ensuring confidentiality, accuracy, and adherence to all practice standards Patient volume: Monday-Wednesday: 30-40 patients per day Thursday-Friday: 15-20 patients per day Required Qualifications Dermatology front desk experience required Experience in a medical office with check-in, check-out, insurance, and authorizations Professional, articulate, well-spoken, and reliable Ability to multitask and remain composed in a fast-paced environment Strong attention to detail and discretion when handling high-profile patients Tech-savvy with experience using EMR systems (ModMed preferred) Positive attitude and strong commitment to patient service Ideal Candidate The practice is seeking someone similar to their top-performing team members: Well-spoken, polished, articulate Professional appearance and demeanor Reliable, not rushed or disorganized Focused, accurate, and dedicated Someone who shows up, works hard, and represents the practice well Schedule Monday-Friday Start time varies between 8:00-9:00 AM, ending at 4:35 PM. Every other Monday the schedule shifts due to a late-starting provider. Why This Role Stands Out Opportunity to work directly with high-profile patients Stable, prestigious dermatology practice Professional, fast-paced environment Clear expectations and supportive leadership
$31k-37k yearly est. 1d ago
Textile Coordinator
Russell Tobin 4.1
New York, NY jobs
Job Title: Textile Coordinator (Contract - 2-3 Months) Type: W2 Contract Duration: 2-3 Months Pay Rate: $15-$20 per hour (W2) About the Role We are seeking a Textile Coordinator to support the textile development team in all aspects of fabric and color development. This role is ideal for someone with a background in textiles who enjoys hands-on work with materials, maintaining organization, and supporting technical processes that ensure high-quality finished products. You will work closely with Textile Technologists and product development teams to ensure fabrics, colors, and components meet performance and quality standards before they move into production. Key Responsibilities Assist in all stages of fabric development, including organization of swatches, reviewing fabric submissions, and helping evaluate performance and quality. Support the color development process by tracking lab dips, maintaining color libraries, and organizing color submissions/approvals. Prepare fabric and trim samples for testing; assist with basic textile quality checks such as shrinkage, colorfastness, and hand-feel evaluations. Maintain accurate records and documentation within internal systems, spreadsheets, and tracking tools. Coordinate sample shipments, deliveries, and vendor submissions as needed. Help maintain the fabric library, color standards, and sample room organization. Provide day-to-day administrative and operational support to the Textile Technologists and product development team. Ensure all materials meet quality requirements before approval for production. Required Qualifications Degree in Textile Science or equivalent experience in textile materials, textile R&D, or fabric development. 2-3 years of experience working in textiles, raw materials, fabric testing, product development, or a related technical field. Strong understanding of fibers, yarns, fabric construction, dyes, finishes, and basic textile testing methods. Excellent attention to detail, organizational skills, and time-management abilities. Ability to work hands-on with fabrics, swatches, and color samples in a fast-paced environment. Proficiency in Excel and basic tracking tools; familiarity with PLM systems is a plus. Who Will Succeed in This Role Someone early in their career with strong technical textile knowledge. A candidate who enjoys working with materials and colors in a structured, detail-driven environment. Individuals who can multitask, stay organized, and support multiple development tasks simultaneously. Work Environment This is a fully onsite role in Manhattan, NY. You will work in a collaborative product development environment with daily interaction with the textile/materials team. Benefits that Russell Tobin offers: Russell Tobin offers eligible employee's comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), a 401(k)-retirement savings, life & disability insurance, an employee assistance program, identity theft protection, legal support, auto and home insurance, pet insurance, and employee discounts with some preferred vendors.
$15-20 hourly 3d ago
Data Processing Coordinator
Fujitsu General America, Inc. 4.1
Brookfield, NJ jobs
The Opportunity: Fujitsu General America, Inc. (FGAI) has been making the hottest places cool and the coolest places more comfortable for over 50 years now. We provide high quality heating and cooling solutions to meet just about any need, backed by the support of individuals like you! FGAI is seeking a Data Processing Coordinator and in this role, the candidate will be responsible for managing product information across multiple product lines, ensuring accurate data, updates, and specifications are tracked in the internal ERP system. The role also requires the ability to capture and edit product images for use in internal and external systems. What You'll Do Every Day: Create and maintain product parts lists and exploded views for products in the database, ensuring all product details are accurate and complete. Update existing parts information as needed, including parts status, Trading Partner information (TPI) and eCommerce messages. Upload accurate inventory levels to ECommerce platform. Photograph product parts for the ECommerce platform, including basic editing and uploading. Ensure accurate and timely updates of item statuses across integrated systems, maintaining alignment of product data across all platforms. Coordinate with relevant departments to address any discrepancies or issues related to part lists or exploded views. Regularly audit product data for accuracy and completeness, making necessary corrections as required. Assist in creating and maintaining reports on product performance, inventory status, and related metrics to support data-driven decision-making. Support the Customer Service team by answering parts-related inquiries, including assisting customers. The Ideal Candidate: High School diploma or GED equivalent required. Associate College Degree preferred. Two plus years of experience in prior customer service role preferred. Strong attention to detail with the ability to ensure data accuracy and consistency Proficient in Microsoft Office Suite, particularly Excel; familiarity with database management systems is a plus. Strong organizational abilities to manage multiple tasks and deadlines. Excellent verbal and written communication skills Ability to take high-quality product photos, edit images, and upload them to digital platform Ability to identify issues and propose solutions Reliable transportation for commuting to the office and NJ warehouse visits as needed (about 2-3 times per month). What We Offer: Work for a large successful global organization that is considered an innovative leader in HVAC Casual Work Environment Comprehensive health and dental plan, life, and disability insurance 401(k) program with company match Paid Time Off and Holidays Salary commensurate with experience FGAI is an equal opportunity employer to all employees and applicants regardless of a person's race, color, religion (including religious dress or grooming practices), creed, national origin (including language use restrictions), citizenship, uniform service member or veteran status, ancestry, disability, physical or mental disability (including HIV/AIDS), medical condition (including cancer and genetic characteristics), genetic information, request for protected leave, marital status, sex, pregnancy, age (over 40), sexual orientation, gender, gender identity or expression, political affiliation, or any other characteristic protected by law. The Company will comply with all federal and state regulations and statutes pertaining to individuals with disabilities.
$40k-56k yearly est. 4d ago
Project Coordinator
Brooksource 4.1
Grand Rapids, MI jobs
Job Title: Project Coordinator II (Intermediate) Duration: 6-month contract with potential extension We're seeking an organized, proactive Project Coordinator with 2-5 years of experience to support cross-functional initiatives and keep projects running smoothly. In this role, you'll manage schedules, coordinate vendors, maintain project documentation, and support the escalation and communication of risks and issues. Key Responsibilities: Schedule and coordinate meetings across project teams and vendors Update and maintain project plans, schedules, and documentation Track project progress and assist with collecting and validating information Prepare status reports, dashboards, and presentations for stakeholders Support communication and timely escalation of issues and risks Collaborate across teams to keep deliverables on track Required Skills: Strong verbal and written communication Proficiency with MS Project, Visio, Excel, and Word Experience working with cross-functional and vendor teams Strong attention to detail and ability to manage multiple priorities Preferred Skills: Experience with ServiceNow or similar project management tools Equal Employment Opportunity Eight Eleven Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, national origin, age, sex, citizenship, disability, genetic information, gender, sexual orientation, gender identity, marital status, amnesty or status as a covered veteran in accordance with applicable federal, state, and local laws.
$35k-50k yearly est. 1d ago