Executive Assistant jobs at The State of Oregon - 1362 jobs

Administrative Specialist 2
State of Oregon 4.6
Executive assistant job at The State of Oregon
Application Deadline: 01/25/2026 Agency: Bureau of Labor and Industries Salary Range: $4,207 - $5,842 Employee Administrative Specialist 2 Job Description: The Oregon Bureau of Labor and Industries (BOLI) is proud to be an equal opportunity, affirmative action employer committed to workforce diversity. We welcome members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQIA2S community members, and others to apply. BOLI has an opening for one Apprenticeship Operations Administrative Specialist (Administrative Specialist 2) position in the Apprenticeship and Training Division. This position is hybrid optional with occasional travel for site visits, committee meetings, and other events. The successful candidate may also be eligible to work a hybrid schedule out of one of the BOLI offices in Portland, Salem, or Eugene. This is a permanent, full-time, SEIU represented position. This recruitment may be used to fill additional vacancies as they occur. What's In It For You Permanent, full-time employment Work/life balance, vacation, sick leave, 11 paid holidays a year, and personal days off Competitive benefits package including medical, vision, and dental Pension and retirement programs Advancement opportunity within BOLI and other State agencies Opportunity to expand your technical and professional skills Work with others who are passionate about public service Make a difference in the lives of Oregonians Possible eligibility for the Public Service Loan Forgiveness Program What You Will Be Doing Below is a sample of job duties. It is not meant to encompass all duties. The primary purpose of this position is to provide technical/administrative support for the apprenticeship and training division and its diverse programs. This unit works on the administration of existing apprenticeship programs, program and compliance monitoring, investigation and resolution of complaints, new program development, community outreach, and preparation of submissions to OSATC (Oregon State Apprenticeship and Training Council). This position will provide administrative support and coordination to the division, including but not limited to: Answering or routing policy inquiries from program administrators to the division, Reviewing submissions to ATD for compliance with policy expectations, Coordinating the workflow of standard submissions or revisions from inception to OSATC technical review, Supporting the New Program Development efforts by providing technical and policy guidance to prospective external requests interested in creating a new program, and scheduling exploratory consultations with appropriate staff, Updating ATD internal and external websites with files (documents and videos) produced by the division, Assisting with maintaining ATD contact lists of stakeholders for communications. Why Join Us Our mission... Led by Labor Commissioner Christina Stephenson, the Bureau of Labor and Industries (BOLI) works to ensure that Oregon jobs are good jobs, where workers get paid what they are owed and have a discrimination-free work environment. BOLI protects workers' rights through enforcement of state labor laws, ensures adherence to civil rights law in public spaces and housing, promotes the development of a highly-skilled workforce through registered apprenticeship programs, and provides training and confidential assistance to Oregon employers so they have the tools they need to comply with workplace rules. Working Conditions: The work location for this position is mostly remote in the state of Oregon with a hybrid option in one of the BOLI offices in either Portland, Salem, or Eugene Oregon. Occasional requirements exist to makes site visits, attend committee meetings in the evenings or weekends which may entail overnight travel within the state. The position entails a work environment with significant use of a computer and video conferencing. The position may sometimes require working over 40 hours per week including some evenings and weekends. When present at training and job sites, the employee in this position may encounter hazardous conditions requiring use of specialized equipment such as hard hat, safety glasses, and hearing protection. Specific training might be required prior to conducting site visits. Occasionally use of state motor pool transportation. The employee in this position must have a valid driver's license and an acceptable driving record or an acceptable alternative. Remaining duties are performed in a standard indoor work environment; regular computer use with constant telephone, video, and in-person requests for information and assistance. This Is What You Need to Qualify: (MQ's) Three years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis; OR An associate degree in general office occupations and two years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis; OR An equivalent combination of education and experience. The ideal candidate will possess the following desired skills and attributes: (EA's) Experience with managing multiple priorities, including documentation review and calendar management, with a keen eye for details Experience providing technical support with a customer-service oriented approach Experience in interpreting laws, rules, policies and procedures, and applying interpretations to specific situations Ability to learn and navigate a complex and technical field while liaising with various stakeholders Experience in performing technical or administrative support functions requiring independent judgement, decision making and problem resolution Demonstrated knowledge of M365 suite How to Apply Click on the "Apply" link above to complete your online application and submit by the posted closing date. The work experience and/or education section of your application must clearly demonstrate how you meet the minimum qualifications and desired skills and attributes listed above. Attach your current resume and cover letter addressing how you meet the minimum qualifications and desired attributes for this position. Failure to attach requested documents may result in your application being removed from consideration. These attributes will be used to determine which candidates move forward in the process. Be sure to check Workday and your email for additional tasks and updates. After submitting it there may be additional required tasks for you to complete prior to the announcement closing. Please save a copy of this job announcement for your reference, as it may not be available for you to view after the job closes. If you have questions about the job announcement, please contact the Recruiter. The use of outside resources such as Artificial Intelligence software during applicant skill assessments, examinations, and/or interviews is prohibited unless otherwise stated by the hiring agency. Unauthorized use of outside resources during the hiring process will result in disqualification. Additional Information Employment will be contingent upon passing a criminal background check. Work Authorization - The Bureau of Labor and Industries does not offer visa sponsorships. If your employment authorization and documentation is contingent on sponsorship now or in the future, you will not meet our agency employment eligibility standards. Within three days of hire, you will be required to complete the US Department of Homeland Security's Form I-9, confirming authorization to work in the United States. Employment Preference Veterans' preference: Veterans' preference information. How to submit your Veteran documents for preference. Please do not attach your Veterans' preference documentation in the Resume/CV field of your application. If you have a disability or otherwise require an application in an alternate format in order to complete the process, you may contact us at: Oregon Bureau of Labor and Industries Human Resources 1800 SW 1st Ave, Suite 500 Portland, OR 97201 Phone ************** Fax ************** The recruiter for this position is Camille Dannenhoffer-Lafage. If you contact the recruiter, please include the job requisition number (REQ#). Email: ******************************************* Helpful Links Understanding the State Application Process Help & Support web page Learn more about Oregon
$4.2k-5.8k monthly Auto-Apply 4d ago

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Junior Executive & Personal Assistant (Entry Level)
Trove Partners 3.5
New York, NY jobs
Job Title: Junior Executive & Personal Assistant (Entry Level) Company: Trove Partners Type: Full-Time (Flexible Hours) The Role We are looking for a highly organized, energetic, and discreet Personal Assistant to support the Founder of Trove Partners, a leading high-end Manhattan real estate brokerage. This is a unique "starter" position offering immense exposure to luxury real estate, high-net-worth networking, and business operations. You will act as the "glue" between the Founder's professional obligations and personal life, working alongside an existing Director of Operations. Key Responsibilities: Lifestyle & Household Management Logistics: Dry cleaning, and coordinate the movement of personal items between West Chelsea and Bellport residences, manage wardrobe/styling Staff Liaison: Act as the primary point of contact and scheduler for household staff, including the driver and housekeeper. Events & Social: Assist in planning dinner parties, fundraisers, and industry events. Manage personal reservations and maintain a thoughtful gifting calendar for clients and friends. Business & Administrative Support Scheduling: Master complex calendaring for professional and social engagements. Inbox Management: Organize emails, flag priorities, and handle correspondence with high discretion. Finance & Ops: Assist with personal bill paying, expenses, and travel logistics (flights/hotels). Team Support: Coordinate with the Director of Operations and Marketing team to ensure the Founder's days run smoothly. The Ideal Candidate NYC Based: Must live in Manhattan or Brooklyn and be comfortable commuting between West Chelsea (Home) and Midtown (Office). Flexible: Standard weekday hours apply, but candidates must be available for Sunday planning sessions and occasional evening events. Anticipatory: You don't just follow instructions; you predict needs before they arise. Discreet: You understand the importance of confidentiality regarding the Founder's clientele and private life. Tech-Savvy: Proficiency in Google Suite, modern communication apps, and basic financial organization. What We Offer Entry-Level Opportunity: Competitive starter salary with room to grow. Mentorship: Direct access to the Founder and a front-row seat to the NYC luxury real estate market. Dynamic Environment: No two days are the same-you will be "on the run" with the Founder, learning the ins and outs of the industry. To Apply: Please submit a resume and a brief cover letter explaining why you are the most organized person you know. Trove Partners is an equal opportunity employer committed to diversity and inclusion. We do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information, or veteran status. All employment decisions are based solely on qualifications, merit, and business needs. We provide reasonable accommodations and prohibit retaliation against any employee or applicant for exercising their rights.
$71k-112k yearly est. 1d ago
Executive Assistant
Addison Group 4.6
Texas jobs
Assignment Type: Direct Hire Compensation: $75k - $80k / Year Work Schedule: Monday-Friday, 8-5 pm is eligible for medical, dental, vision, and 401(k). Seeking a highly experienced, detail-oriented Executive Assistant to provide senior-level administrative and organizational support to executive leadership. This role requires strong judgment, discretion, and the ability to operate effectively in a fast-paced, high-volume environment. The ideal candidate is proactive, highly organized, and skilled at managing complex schedules, travel, and priorities while keeping executives focused and efficient. Key Responsibilities Executive & Administrative Support • Manage executive calendars, meetings, and daily schedules • Prioritize and respond to emails, calls, and requests on behalf of executive leadership • Anticipate needs and proactively manage tasks, reminders, and materials • Prepare meeting agendas, take notes, track action items, and follow up as needed • Provide support with occasional personal or ad hoc tasks to maximize executive efficiency Travel & Logistics Coordination • Research, plan, and book complex travel arrangements including flights, hotels, ground transportation, and dining • Create detailed travel itineraries with confirmations, contacts, directions, and contingency plans • Monitor travel in real time and resolve changes, delays, or disruptions Project & Operations Support • Track key initiatives, deadlines, and deliverables • Support special projects and cross-functional initiatives • Coordinate events, offsites, and retreats as needed • Serve as a liaison with internal teams and external partners to ensure smooth communication and execution Qualifications • 5+ years of experience supporting senior-level or C-suite executives • Strong calendar management, multitasking, and prioritization skills • Proven experience managing complex travel arrangements • Advanced proficiency in Microsoft Office, Google Workspace, and virtual meeting platforms • Excellent written and verbal communication skills • High level of organization, discretion, and attention to detail • Ability to anticipate needs, take initiative, and work independently Preferred Qualifications • Experience supporting multiple executives or founder-level leadership • Familiarity with expense management software and project tracking tools Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.
$75k-80k yearly 3d ago
Strategic Executive Assistant to CCO & VP, MarCom
Figma Job 4.4
San Francisco, CA jobs
A leading design tool company in San Francisco seeks an Executive Assistant to support their Chief Communications Officer and VP of Communications. This full-time role requires high-level administrative support, managing complex calendars, organizing meetings, and optimizing operations. Ideal candidates will have over 6 years of experience in executive support, strong communication skills, and the ability to adapt in fast-paced environments. They value diverse thoughts and experiences, committing to equal opportunities in hiring. #J-18808-Ljbffr
$62k-91k yearly est. 2d ago
Executive Assistant to President - Foundation
Career Group 4.4
New York, NY jobs
A prestigious foundation is looking for an Executive Assistant to support their President. This is a wonderful opportunity for a sharp, hard-working, and organized candidate who can act as a true right hand for the executive and their team. Compensation commensurate with experience $120-140k range (including base/bonus) + fully paid benefits, unlimited PTO, 401k match The office is in Midtown West, NYC and the organization operates on a hybrid schedule, in office 4 days/week - one day work from home. Hours: 9a-6p - flexible as needed during busy times and 24/7 mentality Flexible to work onsite at events in the evenings a few times/year Key Responsibilities: Manage the President's calendar in addition to attention to the team's calendar, scheduling appointments and meetings, and coordinating travel arrangements. Liaise with the Board, grantees, partners and other stakeholders to ensure smooth communication and collaboration. Manage and track correspondence. Coordinate and manage logistics for Foundation events, including venue, catering, and guest list management. Support the team in project management, including tracking progress and ensuring timely completion of tasks. Manage expenses and liaise with the Finance team to ensure timely tracking of expenses. Liaise with IT support, when needed, to help troubleshoot. Provide general support to the Foundation team as needed. Personal assistant tasks including contract management, medical payments, insurance coordination, trip planning, and expense payment. Requirements: Bachelor's degree required. 3+ years of experience supporting a senior executive. Requires a high degree of foresight and attention to detail - able to juggle a constantly evolving schedule, flag conflicts before they arise, and ensure the executive's time is used effectively. Strong communication skills, both written and verbal. Ability to work independently and take initiative in addition to working well with a team. Ability to multitask and prioritize tasks effectively.Resourceful, able to find a way to make things happen. Tech savvy with an eye toward continuously improving processes and efficiency. Highly proficient in Office 365 and other relevant software. Familiarity with database management is a plus. Familiarity with event management and planning. Discretion and professionalism when handling confidential information. Experience managing domestic and international travel. Experience in family offices, non-profits, and foundations is a plus. Please submit your resume to apply! You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early
$120k-140k yearly 5d ago
Executive Assistant to VP, Global Economy & Development
Brookings Institution 4.6
Washington, DC jobs
A leading think tank in Washington, DC is seeking an Assistant to the Vice President for the Global Economy and Development program. This role includes administrative coordination, scheduling, and conducting research to support economic policies. Candidates should have at least a bachelor's degree and two years of relevant experience. Skills in research, communication, and proficiency in Excel are essential. The position offers hybrid work options and promotes a diverse, inclusive work environment. #J-18808-Ljbffr
$53k-66k yearly est. 3d ago
Executive Assistant
Career Group 4.4
Palo Alto, CA jobs
Executive Assistant to Co-Founder Our client, a rapidly expanding finance firm, is seeking a polished, dynamic, and highly proactive Executive Assistant to support a Senior Executive. This is a unique opportunity to partner closely with a senior leader at a lean, entrepreneurial firm known for its sharp execution, collaborative culture, and high standards. About the Role This is a high-impact position supporting a busy Senior Execuitve. The role blends classic executive support with operational and cultural contributions to the broader office. You'll serve as a strategic partner managing priorities, anticipating needs, and ensuring smooth day-to-day operations. The ideal candidate is organized, composed, relationship-oriented, and thrives in a fast-paced environment where adaptability is essential. Key Responsibilities Provide comprehensive executive support including calendar management, scheduling, and coordination across time zones Arrange complex domestic and international travel and handle last-minute adjustments Manage expense reporting and related documentation Support light personal tasks such as appointments, home vendor coordination, and occasional personal travel Serve as back-up Office Manager, ensuring smooth functioning of the Palo Alto office when needed Assist with office-wide initiatives, internal events, and meeting logistics Contribute to Board-related support, including material preparation and coordination Act as a liaison between the executive and internal/external partners, ensuring timely and professional communication What You Bring 5+ years of EA experience in the Finance industry Bachelor's degree preferred Strong interpersonal skills with the ability to build trust quickly Outgoing, professional presence with excellent judgment and discretion Highly adaptable, resourceful, and solutions-oriented Comfortable with on-site requirements and occasional after-hours responsiveness Compensation & Benefits Base salary: $130,000-$140,000 Strong annual discretionary bonus potential Full benefits If you're a polished, relationship-driven EA who enjoys being indispensable to both an executive and a growing team, this role offers the chance to make a meaningful impact in a high-performance environment. We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance. California applicants, please view our Privacy Notice here: https://careergroupcompanies.com/california-privacy-notice/.
$130k-140k yearly 3d ago
Personal Assistant to Chief Executive Officer
Career Group 4.4
New York, NY jobs
Household Manager/Personal Assistant to Family and CEO A high-net-worth family and CEO/Founder of a Tech Company is hiring for an eager, organized and proactive Household Manager/Personal Assistant. Salary range commensurate with experience $110-150k base range + $500 monthly stipend towards health benefits, PTO, and discretionary bonus Location: Tribeca, NYC - hybrid role working remotely, running errands around NYC or with the principal onsite as needed - flexibility is key. Hours: no set hours, but 24/7 mentality is needed. Qualifications: 2+ years of PA/House Management experience - must have experience working around and with children and enjoy this! NYC savvy You are a GSuite and organizational ninja when it comes to extremely detailed and complex scheduling. Utilize GSuite to create and organize systems, lists, basic accounting, budgeting, birthday planning, gift tracking, order tracking, task tracking, etc. You care about tech and data security. You are a Zoom, Google Meet, conference set-up guru. Strong communication skills Experience using Asana or another project management software or tools to create timelines or plan much bigger projects You can keep up with very high functioning, fast workers. You probably buy your Christmas presents in August. Friends ask you to organize their closets or their finances. Please submit your resume to apply! You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.
$110k-150k yearly 4d ago
Executive Personal Assistant
Career Group 4.4
New York, NY jobs
EA / PA - Boutique Investment Firm A New York-based boutique investment firm is seeking a sharp, dynamic, and down-to-earth Executive/Personal Assistant to support their small team. This is a high-touch, confidential role ideal for someone eager, adaptable, and fluid in their workflow. $110,000-$120,000 base DOE + discretionary bonus + full benefits New York, NY | Full-time in-office (Midtown East), Typical hours: 9am-6pm Responsibilities include (but not limited to) • Provide high-level administrative support to the principals • Manage complex, multi-time zone calendars; prioritize meetings and proactively resolve scheduling conflicts • Coordinate domestic and international business and personal travel, including itineraries, logistics, and last-minute changes • Prepare, submit, and track expense reports; assist with light bookkeeping and invoice coordination as needed • Serve as a central point of contact for banking, legal, accounting, and advisory firms contacts • Assist with document preparation, execution, and tracking, including signatures, records, and confidential materials • Support ad hoc projects and general office operations, ensuring the family office runs efficiently and seamlessly • Liaise with household staff and vendors (e.g., chefs, nannies, domestic teams) • Manage dining reservations, gifting, and lifestyle logistics • Ensure travel and day-to-day needs run seamlessly Ideal Candidate • 3-5+ years of EA/PA experience, ideally within a family office, finance, or professional services environment • Exceptionally organized, discreet, and service-oriented • Comfortable supporting high-net-worth principals • Flexible, proactive, and able to anticipate evolving preferences • Polished, emotionally intelligent, and calm under pressure • Tech-savvy and confident managing multiple priorities You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.
$110k-120k yearly 5d ago
Executive Assistant
Talentburst, An Inc. 5000 Company 4.0
Bellevue, WA jobs
Executive Assistant III Seattle, WA-98121 6 months Fully onsite Schedule: 40 hours. 9am-5pm Number and Type of Interviews: 1 Virtual, 1 in-person. Interviewing with HM and chief of staff. Job Description We are seeking a highly motivated and customer obsessed Executive Assistant to support the Vice President of Business Intelligence and Transaction Risk. This is an important area for us requiring strong focus and execution. The role will be responsible for a high volume of tasks including complex calendar management and scheduling, effectively prioritizing amidst a flood of information and requests ensuring appropriate level of urgency is given, monitor/track VPs meetings, priorities and emails and act as proxy when necessary, manage travel and expenses and all administrative support functions for this office. This role is also responsible for managing multiple tasks and action items (documentation, follow up and preparation) for the VP ensuring appropriate and timely action on deliverables. Qualifications: Successful candidates will possess the ability to complete a high volume of tasks and projects with little to no guidance, have impeccable attention to detail, make smart and timely decisions, and react with appropriate levels of urgency to situations and events that require quick response or turnaround. The ideal candidate will also have exceptional verbal and written communications skills, and the ability to switch gears at a moment's notice. High levels of integrity and discretion in handling confidential information is a must and a high degree of professionalism in dealing with senior professionals inside and outside the company is required. At least two years of college required, Bachelors degree preferred. This position requires 5-7 years of experience supporting senior management (VPs, Senior VPs or CEOs) and excellent PC skills, including strong working knowledge of Microsoft Office and Outlook tools. Intake call notes: 5-7 years experience. This EA will be overlooking 1 executive's Calendar, travel (domestic and international), events (catering no more than 20-50). Could be supporting 1-2 directors, expense reports (easy to learn). BACHELORS REQUIRED Candidate Requirements Degree/certification: Bachelor's Leadership Principles: none she can think of. Performance indicators: Responsive on slack and email. SLAs
$55k-77k yearly est. 3d ago
Executive Assistant to Chief Executive Officer
Frontline Source Group-Nationwide Staffing & Executive Search 3.8
Houston, TX jobs
Executive Assistant Join a high-performing as the Executive Assistant becoming the trusted right hand to the CEO and an anchor to office operations. This is a full-time, direct hire, hybrid role based in Houston, TX with a meaningful opportunity to support executive leadership and contribute to operational excellence. Company Profile Values-based consulting firm specializing in professional development, leadership strategy, and organizational excellence High-impact services to top-tier law, finance, and private equity firms across the nation. Executive Assistant Role As the Executive Assistant, you will directly support the CEO and act as a central administrative resource across the team. This highly visible role requires exceptional organizational skills, discretion, and proactive problem-solving to manage executive scheduling, meeting preparation, logistics, and internal operations. Manage complex executive calendars, appointments, and meeting logistics Prepare the CEO for meetings and events by compiling reports, documents, and key insights Track CEOs priorities and ensure timely execution of follow-up tasks Coordinate domestic travel for the CEO and support team travel needs as required Maintain and update CRM systems, contact databases, and document archives Take detailed notes, transcribe meeting summaries, and manage task assignments Support client-facing events and assist with presentation materials Manage general office operations including vendor liaison, supply orders, and equipment tracking Oversee team expense reports and facilitate standard operating procedures for efficiency Create and edit reports, internal documents, and PowerPoint presentations Assist with civic, leadership, and professional commitments on behalf of the CEO Take initiative on special projects and ad hoc tasks in a dynamic environment Executive Assistant Background Profile: Bachelor degree required Minimum of 5 years experience supporting C-suite executives in a fast-paced, high-expectation environment Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint); will be tested Knowledge of LinkedIn, QuickBooks, and HubSpot is a plus Highly organized with strong attention to detail, time management, and multitasking abilities Strong written and verbal communication skills; must pass grammar and communication assessment Discreet and professional, with a high degree of integrity and confidentiality Tech-savvy with a willingness to learn new tools and systems Positive, team-oriented attitude with strong interpersonal and relationship-building skills Comfortable in a small office environment with hybrid flexibility Must be authorized to work in the U.S. and pass a background check Features and Benefits of Client Competitive salary with annual bonus potential 20 days of PTO annually (vacation and sick leave) Simple IRA retirement plan with 2% company match Monthly healthcare stipend Hybrid work schedule with in-office presence in central Houston Collaborative team environment that values transparency, growth, and trust High-touch role with direct access to executive leadership and the ability to make a real impact Equal Opportunity Employer. Candidates must be authorized to work in the United States without sponsorship. The client cannot sponsor any visas. Disclaimer: Sensitive and personal data will not be requested until a job offer is made and accepted. If you ever doubt the validity of
$59k-103k yearly est. 5d ago
Executive Assistant
Career Group 4.4
Beverly Hills, CA jobs
Role: Executive Assistant to CEO (Temp-Hire) Company: Confidential | Ultra-High-Net-Worth Individual (UHNWI) Schedule: Monday-Friday, 7:30 AM - 4:30 PM PT (availability 24/7 for urgent needs required) Pay Rate: $60.00/hour Start Date: ASAP - Immediate availability required; candidates must not be currently in a full-time role About This Role: We are seeking a highly organized and proactive Executive/Personal Assistant to provide seamless support to a dynamic CEO overseeing multiple ventures. This role blends professional and personal support, requiring discretion, adaptability, and a service-oriented mindset. The ideal candidate thrives in fast-paced environments, anticipates needs, and ensures smooth daily operations, helping the CEO focus on strategic priorities. Key Responsibilities: Executive Support: Manage complex calendars and coordinate meetings across multiple ventures Organize domestic and international travel arrangements, including detailed itineraries Process expenses, track receipts, and support reimbursement procedures Draft correspondence, prepare documents, and assist with reports Communicate professionally with internal teams, external partners, and stakeholders Ensure follow-through on meetings, tasks, and special projects Qualifications: Experience supporting senior executives, UHNW individuals, or family office environments Highly responsive, discreet, and able to maintain composure under pressure MUST HAVE experience booking complex travel Strong calendar and travel management skills Clear communicator with the ability to anticipate needs and take initiative Comfortable navigating ambiguity and adapting quickly to changing priorities About Us: Career Group is a premier, recruiting agency and a widely recognized name in corporate and administrative staffing. We connect our candidates with job opportunities at leading companies nationwide. When you work with a Career Group recruiter, you gain a strategic career advisor for life. Submit your resume to get started today. You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early. We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring. California applicants, please view our Privacy Notice here: https://careergroupcompanies.com/california-privacy-notice/.
$60 hourly 3d ago
Various Temporary Executive Assistant and Operations Opportunities!
Hawthorne Lane 4.0
Washington, DC jobs
Hawthorne Lane is a recruiting firm in Washington, DC that partners with PR/communications firms, consulting firms, trade associations, corporations and nonprofits. Temporary positions can help you get your foot in the door with these types of organizations and more! Temporary roles can also be a short term fit for those in transitional periods, before going back to school, relocating, or waiting on a security clearance! No matter the reason, our recruiters are passionate about matching your needs with a role you will love, in the short term for temporary positions, or longer term for temporary to hire, or direct-hire positions. Currently, we are looking for dynamic candidates with prior administrative and problem-solving skills. Key Responsibilities: Executive Assistants: Manage Executive's schedules, correspondence and projects in accordance with shifting needs and priorities. Front Office Coordinator: Perform gatekeeper duties while managing communication between your staff and clients. Customer service focused and dependable. Administrative Assistant: Provide indispensable support to your team by managing calendars, preparing correspondence, and planning events. Research Assistant: Support research studies, gather and analyze data, and present your findings to a team of professionals. Project Assistant: Guide projects from start to finish by managing the budget, implementing a strategic plan, and meeting important project milestones. Why You'll Love Working Here: Companies offer endless learning opportunities. Fun and lively work culture. Competitive hourly rates and opportunities for direct hire employment. What We're Looking For: Skills. A minimum of one (1) year of administrative or office experience. Inquisitive. You want a job that will challenge you and teach you useful skills along the way. Service oriented. You'd take on any task that would help your team accomplish their goals. Professional and formal. You know how to compose business emails and letters. Computer savvy. You are an expert in MS Office. Team player. You are willing to take on new tasks to further the office initiative. Essential to Hawthorne Lane's success is our ability to attract talent from a range of backgrounds. Our network reflects the diverse community around us, and we believe in a workplace where everyone feels valued and empowered to succeed. Applicants will not be discriminated against on the basis of race, color, creed, religion, sex, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.
$59k-86k yearly est. 4d ago
Executive Assistant to Chief Operations Officer
Summit Staffing Partners 3.8
New York, NY jobs
Executive Assistant to the Chief Operating Officer Full-Time / Permanent Role - Midtown Manhattan, NYC HQ Our client, a fast-growing private equity and brand management firm based in Midtown Manhattan, is seeking a sharp, poised, and highly capable Executive Assistant to support their Chief Operating Officer. This full-time, on-site role offers the opportunity to work directly with a key member of the C-suite in a dynamic, fast-paced, and high-performance environment. This role is ideal for a detail-oriented, resourceful professional with a proven track record of supporting senior executives. You'll serve as a strategic partner to the COO, managing critical priorities, ensuring operational efficiency, and maintaining strong communication across the organization. Core Responsibilities Provide high-level administrative and operational support to the COO, including complex calendar management, scheduling, and prioritization Act as a liaison between the COO and internal/external stakeholders, handling all communications with professionalism and discretion Draft, edit, and manage executive-level correspondence, reports, and internal communications Track cross-functional projects, key deliverables, and action items to ensure seamless execution Coordinate domestic and international travel arrangements and detailed itineraries Process expense reports and handle time-sensitive administrative requests Qualifications Hands on experience supporting a C-suite executive in a fast-paced environment Exceptional communication skills (written and verbal) with executive presence and professionalism Strong organizational abilities with the capacity to manage multiple priorities High degree of discretion and sound judgment when handling confidential matters Tech-savvy and proficient in Microsoft Office and other business platforms Calm under pressure, proactive, and solutions-focused What's Offered: Annual bonus Equity participation 401K with employer match Comprehensive medical, dental, and vision insurance (starting Day 1) Generous PTO and paid holidays Exceptional team culture with long-term growth opportunit
$71k-103k yearly est. 3d ago
Executive Assistant to Chief Executive Officer
Summit Staffing Partners 3.8
New York, NY jobs
Executive Assistant to the CEO Midtown Manhattan, NYC Full Time, Permanent Position Our client is a premier NYC based brand management firm focused on acquiring, building, and growing globally recognized consumer brands across fashion, home, sports, lifestyle, and entertainment. The company partners with leading retailers, operators, and e-commerce platforms to elevate brand performance through strategic collaboration, creative marketing, and digital innovation. This is a full-time, permanent Executive Assistant role offering competitive base salary, annual bonus, equity participation, and excellent benefits. The firm is known for its fast-paced, collaborative culture and its commitment to innovation, entrepreneurial thinking, and long-term career growth. This is an outstanding opportunity to join one of the most exciting and forward-thinking brand management firms in the industry during a major period of expansion. Core Responsibilities: Act as the right hand to the CEO, managing an extremely active calendar, coordinating complex scheduling across global time zones, and prioritizing competing demands Serve as primary point of contact and liaison for internal and external stakeholders, exercising sound judgment and diplomacy Coordinate board meetings, investor relations events, and key internal leadership gatherings, including preparation of agendas, briefing materials, and follow-up documentation Manage highly confidential and sensitive information related to business strategy, brand acquisitions, and key partnerships Handle travel arrangements, both domestic and international, providing on-call support as needed Proactively monitor deadlines, commitments, and deliverables to ensure the executive is prepared and supported at all times Draft high-level correspondence, memos, and reports with a sharp eye for tone, accuracy, and clarity Support ad hoc projects involving strategic initiatives, special events, and brand-related campaigns, often liaising with top-tier partners and executives Qualifications: Strong, hands-on experience supporting a CEO, COO, Chairman, Founder, or other C-suite executive in a demanding, fast-paced corporate environment Background in private equity, brand management, retail, fashion, or consumer goods is a significant plus, but not required Strong discretion and professionalism in handling sensitive and high-stakes information Highly polished communication skills, written and verbal, with the ability to interface confidently with investors, board members, and brand partners Masterful calendar, time, and task management skills, with a “no task too small” mentality and proven ability to stay calm under pressure Proficiency with Microsoft Office, Google Suite, and executive-level travel platforms; experience with CRM tools and document management systems is a plus What's Offered: Annual bonus Equity participation 401K with employer match Comprehensive medical, dental, and vision insurance (starting Day 1 of employment) Generous PTO and paid holidays Exceptional team culture with long-term growth opportunity
$71k-103k yearly est. 3d ago
Executive Assistant
Houston City Personnel and Temporaries 4.1
Houston, TX jobs
Galleria Houston TX location - Must be in the office Monday - Friday. Responsibilities Experienced with detailed domestic/international travel arrangements including car service, hotel, reservations for meetings and luncheons/dinners Handle and coordinate busy executive calendars Schedule and confirm meetings Ensure file organization based on office protocol Manage expense reports/budgets/vendor relations/office supplies Meeting preparation of material and binding reports Special event planning Strong communication activity with email, phones and main phone coverage as needed Assist Office Manager with vendor relations, ordering, stocking and managing office Provide ad hoc support around office as needed Qualifications Bachelor's degree or equivalent experience Strong interpersonal, customer service and communication skills Ability to multitask Proficient in Microsoft Office suite
$44k-65k yearly est. 3d ago
Accounting and Administrative Coordinator
Burnett Specialists Staffing | Recruiting 4.2
Austin, TX jobs
We are recruiting for a Accounting & Administrative Coordinator with a wonderful design-construction company in West Austin! They are an outstanding company with a fun, family oriented culture and offer career growth! Servicing both residential and commercial segments, this company specializes in servicing customers with a high degree of personalized services such as homeowners, interior designers, custom homebuilders, and residential general contractors. RESPONSIBILITIES: Record and categorize expenses Review and process vendor payments Organize and maintain progress controls, involving the need to analyze financial data and recommend ways to help the company run proficiently Find and address any discrepancies in accounting Keep accounting system up to date Prepare weekly financial reports regarding revenues and expenses Monitor and maintain collections and billing controls Identify organizational problems and opportunities for improvements Review and optimize controls in “requests for payments” for all payments made to independent contractors to determine accuracy of contractual agreements and work performed Provide job-costings reports Organize and maintain vendor contact information Demonstrate effective communication and problem-solving skills Maintain the highest standards of professionalism and ethics Able to work with minimum supervision Perform administrative support and other duties as needed QUALIFICATIONS: 2+ years of accounting experience High proficiency in QuickBooks Desktop Attention to detail with accurate data entry skills Must be highly organized and capable of managing multiple tasks and priorities.
$34k-44k yearly est. 1d ago
Administrative Assistant
LHH 4.3
Arcadia, CA jobs
Administrative Assistant - Property Management Background We are seeking a highly organized and detail-oriented Administrative Assistant to support corporate office operations within the property management industry. This role is ideal for a proactive professional who thrives in a fast-paced environment and can manage a mix of traditional administrative tasks alongside compliance and reputation management responsibilities. Strong Excel skills and exceptional organizational abilities are essential. Key Responsibilities Administrative Support Provide general administrative support to the corporate team. Prepare reports, memos, letters, and other documents as needed. Maintain organized filing systems, both electronic and physical. Compliance & Licensing Obtain and renew DBAs (Doing Business As) and business licenses for all applicable properties and entities. Track renewal deadlines to ensure compliance with local, county, and state regulations. Communicate with city and county agencies to resolve licensing or regulatory issues. Reputation & Online Presence Management Monitor and respond to Yelp reviews professionally, maintaining company voice and brand standards. Track review trends and share insights with executive and regional management. Collaborate with leadership to address recurring concerns reflected in online feedback. Other Duties Assist with special projects and support other departments as needed. Coordinate elevator renewals, certifications, and troubleshoot operational issues with service providers. Oversee fire extinguisher inspections and compliance across all company locations. Manage laundry service contracts, maintenance, and renewals across company sites. Serve as primary point of contact for vendors, handling communications, negotiating agreements, and ensuring timely service delivery. Qualifications 2+ years of administrative or office management experience preferred. Prior experience in property management or real estate industry a plus. Strong written and verbal communication skills. Excellent organizational skills and attention to detail. Ability to manage multiple priorities and meet deadlines. Proficient in Microsoft Office Suite, especially Excel. Familiarity with Yelp, Google Reviews, or similar platforms is a plus. What We Offer Competitive compensation Medical, dental, and vision insurance Paid time off and holidays Compensation: $25 to $28 per hour Benefit offerings: include medical, dental, vision, additional voluntary benefits, 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria. Equal Opportunity Employer/Veterans/Disabled To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to ******************************************* The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: • The California Fair Chance Act • Los Angeles City Fair Chance Ordinance • Los Angeles County Fair Chance Ordinance for Employers • San Francisco Fair Chance Ordinance
$25-28 hourly 5d ago
Administrative Assistant
Burnett Specialists Staffing | Recruiting 4.2
Austin, TX jobs
Elite, global commercial real estate firm is seeking an Administrative Assistant for a top tier Class A office high-rise property that overlooks Lady Bird Lake in the heart of the 2nd Street District. They will be responsible for managing calendars, setting appointments, planning events, producing documents, and completing projects. The firm specializes in the development and ownership of trophy Class A office assets and office high-rises. Responsibilities: Responsible for all aspects of the day-to-day operation of the Property Management office including phone coverage and workload distribution for other administrative personnel. Assists with vendor service contract bids, contract preparation and administration as needed. Maintains equipment inventory tracking and reporting. Maintain property management calendar. Maintain tenant and administrative filing system and ensures all documents are properly and promptly filed. Assists managers in compiling annual budget information and notebooks for distribution to others. Performs initial coding of all A/P invoices for on-line system. Write up direct bill invoices for statements (print invoices, match up work orders, prepare invoices). Prepare accruals for managed Service Provider accounts, & reconcile tenant bill back accounts at the end of each month. Assists in preparing all RFI's and RFP's. Primary liaison with Corporate HR & AP- payroll issues, timesheets, etc. Ordering Kitchen, Office and Engineering supplies as needed. Creates all mail merge letters, escalation letters, elevator entrapment letters, etc. Schedules & Coordinates Tenant Evacuation Warden Training & Evacuation Drill. Manage & schedule all Special Events & Filming projects in the building. Develops and maintains positive tenant relations by creating and sustaining good will and by providing consistently responsive quality service. Schedules and coordinates all new tenant orientations. Coordinates tenant participation in the recycling program. Schedules all Tenant Events & Tenant giveaways. Requirements A minimum of 2 years administrative/office manager experience is required. Commercial Real Estate experience is a plus. Bachelors degree is preferred. Proficient use of Microsoft Office computer application programs is required.
$29k-38k yearly est. 4d ago
Administrative Assistant
Accounting Career Consultants, ACC Construction, ACC Legal & HR Career Consultants 4.0
Saint Louis, MO jobs
Why This Is a Great Opportunity This is a great entry-to-mid level administrative role with a stable commercial real estate company known for a laid-back, professional environment. The team values organization, attention to detail, and reliability-and they actually support work-life balance. You'll get exposure to a well-run office, consistent processes, and long-term stability. Perks include half days on Fridays and solid benefits, making this a role people tend to stay in. Key Responsibilities • Provide general administrative support to the office • Manage physical and digital files • Maintain and update data and records • Assist with day-to-day office coordination • Support team members with organization and documentation as needed Qualifications • Strong written communication skills • Proficient with Microsoft Office • Highly organized and detail oriented • Ability to multitask and prioritize effectively • Comfortable working independently and as part of a team Preferred (Not Required) • Prior administrative experience • Experience in a legal or commercial real estate office Benefits & Culture Highlights • Stable, long-standing commercial real estate firm • Laid-back, professional office environment • Half days on Fridays • Competitive benefits package • Consistent hours and strong work-life balance #30591
$30k-38k yearly est. 1d ago