Program Coordinator jobs at The University of Chicago - 46 jobs

The University of Chicago Crown Family School of Social Work, Policy, and Practice invites applications for a tenured position at the rank of Full Professor. We seek a nationally recognized scholar whose research focuses on K-12 education in urban communities, with particular attention to the social, economic, cultural, and political contexts that shape educational systems, experiences, and outcomes. We are especially interested in candidates whose work engages rigorously with education policy and practice, advances theoretical and empirical understandings of disparities in educational opportunity and outcomes, and informs interventions or reforms that strengthen the quality and effectiveness of schooling. The successful candidate will have: An established and influential record of scientifically rigorous, externally funded, peer-reviewed research; A portfolio of scholarship that advances knowledge in education in urban settings and speaks to broader social policy concerns; Demonstrated excellence in teaching and mentorship, particularly at the graduate level; A history of professional service and leadership in the field; A commitment to advancing the mission of the Crown Family School through research, teaching, and engagement with policy and practice communities. The Crown Family School builds upon a legacy of more than a century of scholarship, education, and leadership in social work and social welfare, blending a distinctive interdisciplinary tradition with applied problem solving to foster innovative solutions to some of society's most pressing social problems. The School is home to the Kersten Institute for Urban Education, a university-wide center dedicated to applied education research, intervention, innovation, and engagement in K-12 settings. This is a benefits-eligible position. The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in the Benefits Guidebook. Applicants must have a doctorate in education, social work, sociology, psychology, or related social science field. Candidates should bring an interdisciplinary approach to their scholarship and a demonstrated commitment to research that is both methodologically rigorous and socially impactful.

Department: MCC Ind/EnggMgmt Sci Salary/Grade: EXS/5 Target hiring range for this position will be between $51,346 - $59,452 per year. Offered salary will be determined by the applicant's education, experience, knowledge, skills and abilities, as well as internal equity and alignment with market data Job Summary: Provides management for all aspects of the IEMS graduate student affairs including the admission process, advising, course registration, prospective student visits, data collection and analysis, maintaining student and curriculum records, and coordinating department events. The person in this position markets the program and maintains department information through website maintenance and social media account management. This position acts as a liaison between the IEMS department and other university departments (The Graduate School, McCormick Marketing, International Office, etc.) regarding graduate affairs including facilitation of visa procedures for international students. They also monitor the English-speaking requirements for international students for their appointments as teaching assistants. The Graduate Program Coordinator also plans special events for graduate students, serves as the department liaison with the PhD student INFORMS chapter, work with the faculty Director of Graduate Studies, and updates the department bulletin boards. This position co-supervises work study students and supports the Business Administrator in his or her assigned duties. * Administration * Budget & Financial * Communications * Evaluation * Events * Facilities & Safety * Faculty Support * Human Resources * Outreach * Program Development * Recruitment * Student Support Please note: Due to nature of job scope, some evening/weekend working hours will be necessary. Work schedule will be adjusted to accommodate this occasional need during the academic year. Specific Responsibilities: Administration * Manages day to day operations of the IEMS graduate program. * Ensures that IEMS PhD program/project mission, values, guidelines, policies & procedures are implemented & maintained. * Compiles & analyzes data; prepares reports. * Reviews processes and recommends changes for efficient PhD program support and management. * Identifies service improvement opportunities that will better enable program/project to achieve its goals and objectives. * Acts as liaison to other Northwestern departments to support graduate students. Budgets & Financial * Maintains PhD Program and PhD Travel budget & associated analysis & reports. * Reviews; ensures approval based on alternatives regarding practice & policy; analyzes and classifies transactions in accordance with established chart or coding of accounts; creates new accounts; prepares, processes, reconciles & provides receipts (as appropriate) for transactions. * Processes transfer &/or appropriation charges & may balance &/or close accounts. * Troubleshoots problems; performs vendor/account research as needed; obtains additional information or provides instruction & guidance by phone, US- or e- mail from customers/vendors; corrects or escalates. * Manages PhD student conference registration and reviews PhD expense reports. Communication, Outreach & Recruitment * Develops coordinated, consistent marketing and brand messages. * Creates state-of-the-art website and social media platforms (Twitter, LinkedIn, & Facebook) * Creates and nurtures relationships with organizations to develop a network of enthusiastic organizations engaged via active participation in the success of program/project. * Reviews other PhD program processes to improve PhD program management and make recommendations to improve the IEMS PhD Program's administration and support. Evaluation * Observes program sessions and interacts with participants for purpose of gaining consumer insight, growing and strengthening program knowledge, and optimizing client satisfaction. * Coordinates the collection, analysis & reporting of required information for surveys, review documents, public information documents, etc. * Analyzes evaluation data from instructors, students, participants, etc. to assist in program/project development and updates. * Implements corrective actions required as a result of surveys or other indicators. Events * Coordinates programming, educational, student, alumni, workshops, meetings, etc. including speakers, agendas, etc. * Develops plans and arranges meetings, workshops, events, etc. designed to exchange information, promote research objectives, and to build internal and external relationships within NU. * Ensures that event details including communication, venues, presenters, travel arrangements, materials, refreshments and technology are arranged and completed in an appropriate and timely manner. Faculty Support * Provides support to the Director of Graduate Studies and the Director of Graduate Admissions. * Responds to faculty inquires regarding PhD program policies and student information. Human Resources * Ensures human resources programs, policies, & procedures are implemented & consistently applied for IEMS PhD students * Maintains excellent working relationship with Office of Human Resources. Program Development * Manages PhD program/project curriculum, Candidacy Exams, Defenses, Boot Camp, presentations, workshops, learning experiences, chat rooms, websites, social networking, etc. based on goals/objectives. * Manages academic quality and continued growth and expansion. * Identifies & obtains external expertise as needed and works with content experts for current and new programs. * Reviews programs/projects to increase efficiencies to support growth. * Manages speaker selection, communication, and topic development. * Leads program/project updates and improvements. Regulatory Compliance * Ensures compliance with all necessary organizations. * Prepares documentation as required. * Interfaces with accreditation bodies. * Acts as the regulatory and compliance officer. Strategic Planning * Administers & maintains existing strategic plans. * Participates with area/unit senior staff in the conceptualization, development and presentation of materials used in functional operations. Student Support * Completes program/project logistical details such as scheduling, curriculum, facilities, technology, registration, enrollment, audits, etc. * Advises students regarding admissions, academic, career and development matters. * Downloads and prepared PhD student applications for review. * Implements strategy regarding structure, process, & staff support of students in compliance with NU policy. * Resolves administrative issues (RAS forms, stipends, monitors fellowships, etc.) * Organizes new student activities. Supervision * Supervises 1-2 work studies &/or provides work direction. Miscellaneous Performs other duties as assigned. Minimum Qualifications: * Successful completion of a full 4-year course of study in an accredited college or university leading to a bachelor's or higher degree; OR appropriate combination of education and experience. * 1 year program/project administration or other relevant experience. Preferred Qualifications: * Knowledge of university procedures and policies. * Experience using university systems (SES, NUFinancials, my HR, Cognos, GSTS, and Cascade) * Strong customer service background Preferred Competencies: (Skills, knowledge, and abilities) * Forward-facing, open, service attitude. * Genuine interest in PhD Program affairs. * Self-directed, but as part of a team. * Professional and mature communicator. Benefits: At Northwestern, we are proud to provide meaningful, competitive, high-quality health care plans, retirement benefits, tuition discounts and more! Visit us at *************************************************** to learn more. Work-Life and Wellness: Northwestern offers comprehensive programs and services to help you and your family navigate life's challenges and opportunities, and adopt and maintain healthy lifestyles. We support flexible work arrangements where possible and programs to help you locate and pay for quality, affordable childcare and senior/adult care. Visit us at ************************************************************* to learn more. Professional Growth & Development: Northwestern supports employee career development in all circumstances whether your workspace is on campus or at home. If you're interested in developing your professional potential or continuing your formal education, we offer a variety of tools and resources. Visit us at *************************************************** to learn more. Northwestern University is an Equal Opportunity Employer and does not discriminate on the basis of protected characteristics, including disability and veteran status. View Northwestern's non-discrimination statement. Job applicants who wish to request an accommodation in the application or hiring process should contact the Office of Civil Rights and Title IX Compliance. View additional information on the accommodations process.

Department: AccessibleNU Salary/Grade: EXS/6 About AccessibleNU: AccessibleNU (ANU) is responsible for the academic and on-campus housing accommodation determination and coordination process for students with disabilities. Northwestern University recognizes disability as an essential aspect of our campus, and as such, we actively collaborate with faculty, staff, and students to achieve access goals. ANU Mission: AccessibleNU supports and empowers students with disabilities by collaborating with the Northwestern community to ensure full participation in the academic learning environment. About Residential Services: Residential Services is responsible for the service delivery, operations and community building programs associated with the residence halls, and graduate apartments. Northwestern's Evanston campus is home to over 8,000 talented undergraduate students and 16,000 graduate students, more than 4,900 of whom live in Northwestern's graduate apartments, residence halls, and residential colleges. Residential Services focuses on the needs of residents and fosters the conditions for them to experience meaningful engagement, develop a sense of social belonging, help educate about and support well-being, and develop agency in the residential experience. Job Summary: This position is responsible for administering, assessing, and determining housing disability accommodations at Northwestern University. The Housing Access Coordinator position has a dual report to the Associate Director of AccessibleNU and the Director of Operations and Services in Residential Services at the Evanston campus. Primary work in ANU includes accommodation determination and coordination for housing and dining disability accommodation requests. On an as-needed basis and outside of peak periods within Residential Services (i.e. Returning Student Room Selection, new student housing assignments, etc.), this role contributes to the ANU team through classroom accommodation coordination (i.e. accommodation determination and intakes) and assists with front desk and testing services operations. Daily functions for Residential Services include coordination of requests for housing and dining exceptions, communicating with stakeholders, managing student information, and generating data to inform decision-making. Reporting under the Division of Student Affairs, the position serves as a campus expert on student related matters regarding accommodations, equal access, and disability and makes compliance-based decisions on behalf of the University. This role provides ongoing leadership to offer services and programs which advance the educational mission of the University and Division of Student Affairs including developing, recommending, and implementing policies and procedures that recognizes disability as an essential aspect of our campus. This position also ensures compliance with federal, state, and local disability regulations, including the Americans with Disabilities Act and the Fair Housing Act. Pay: The salary range for the Housing Access Coordinator position is $68,500 - $70,000 annually, depending on experience, skills, and internal equity. Principal Accountabilities: Disability-Related Accommodation and Exemption Management 70% * Evaluates requests for disability housing and dining accommodations and provides ongoing accommodation support for students. * Participate in regular Case Review meetings with Accessible NU for high level requests. * Interprets disability documentation provided by students including medical, educational, and/or psychological assessments. Conducts intake interviews with students to gather additional information to determine reasonable accommodations. * Ensures accommodation determinations align with the Americans with Disabilities Act (as amended), Sections 504 and 508 of the Rehabilitation Act, state and local disability regulations, the Fair Housing Act, relevant case law and legal guidance, and University policies and procedures. * Create, maintain, and provide education on housing disability accommodation processes and policies. Serves as main point of contact for housing and dining accommodation requests. * Generates creative and practical solutions to address current and emerging accommodation needs. * Uses office database (AIM) to maintain student files including sending accommodation emails, maintaining confidential documentation, scheduling appointments, recording meetings and case notes, and documenting communications with students, guardians, and university personnel regarding the accommodation process. * Engages with University personnel via the interactive process to assist with implementation of complex accommodations (e.g. residence hall modifications, emotional support and service animals, temporary injuries, housing reassignments, flexibility with attendance and deadlines, etc.) * Provides leadership, prompt support, and facilitates conversations with students, guardians, and University personnel when accommodation questions and issues arise. Non-Disability Accommodation and Exemption Management 15% * Manage process for residency requirement/dining exception requests and collaborate with Residential Services to facilitate decision-making process with campus partners for requests not connected to disability related accommodations (e.g. family situations, financial circumstances, religious observances, etc.). * Uses office database to maintain student files including sending emails, maintaining confidential documentation, scheduling appointments, recording meetings and case notes, and documenting communications with students, guardians, and university personnel regarding the exceptions process. * Liaise between Residential Services and campus partners. * Create, collect, and track data related to number and type of requests. * Create annual report of all accommodation and exception requests. Special Assignments 5% * Participates in developing and implementing strategic planning goals, objectives, and assessments. * On an as-needed basis and outside of peak periods within Residential Services, performs ANU back-up functions such as front desk duties and test proctoring/coordinating. * Assists the ANU Associate Director of Evanston and the Residential Services Director of Operations and Services with overall unit functional areas. University and Community Resource 5% * Provides consultation services, information sessions to students and guardians, in-service trainings, workshops, events, orientations, and programming to University constituents, local and state communities with respect to definitions, perspectives, implications, applications of professional research, state and federal laws, the transition to post-secondary education, etc. * Develop and disseminate educational/informational materials and presentations for faculty, staff, students, and guardians to promote Residential Services and AccessibleNU. * Participates in or leads AccessibleNU, Residential Services, or University based working groups, committees, events, or other division-wide activities. Professional Development 5% * Attends and presents at local conferences, workshops, training sessions, and/or professional organizational meetings. * Stays abreast of current research in the field by reviewing publications, journals, technical information, etc. * Summarizes and synthesizes new information to exchange with colleagues either in a written or an oral manner. * Anticipates future needs and trends of post-secondary disability issues. Minimum Qualifications: * Bachelor's degree in higher education administration, rehabilitation counseling, social work, psychology, disability studies, or related field * Minimum of one (1) year related experience in the post-secondary environment, working directly with students with various disabilities; similar experience with students outside the post-secondary setting and/or a combination of training and experience may be considered * Knowledge of the ADAAA, FHA, Section 504 and 508 of the Rehabilitation Act and its application to accommodation determination * Familiarity with the complexities of medical documentation and its alignment with accommodation determination, including the interpretation of test results such as the WAIS, Woodcock Johnson, and other diagnostics within the DSM-V. * Demonstrated experience working effectively with a variety of populations. Preferred Qualifications: * Master's degree in higher education administration, rehabilitation counseling, social work, psychology, disability studies, or related field * Prior work with undergraduate, graduate, professional, and online students with disabilities * Proficiency with a range of assistive technologies and adaptive equipment and their application * Prior Residential Services experience * Proven conflict mediation skills * Adaptability and sensitivity to changing times Minimum Competencies: * Ability to problem solve, collaborate, and negotiate in various situations * Highly developed facilitation skills to foster a safe space for students to share accommodation needs * Highly developed communication skills to foster collaborative partnerships with faculty * Ability to exercise independent judgement related to the impact of the disability, how it relates to classroom access, and the legal aspects involved * Ability to work both independently and in team settings * Proven skills in creating and building processes, procedures, and workflow Preferred Competencies: * Knowledge of learning styles and Universal Design for Learning Working Conditions: * The Housing Access Coordinator role is a remote position. Employees must have access to reliable internet. Note: If local to the Chicagoland area, this position will be required to come to the Evanston or Chicago campus on occasion for division and office events and meetings, on-boarding and trainings, presentations, and accommodation coordination. Will require limited evening and weekend availability. Benefits: At Northwestern, we are proud to provide meaningful, competitive, high-quality health care plans, retirement benefits, tuition discounts and more! Visit us at *************************************************** to learn more. Work-Life and Wellness: Northwestern offers comprehensive programs and services to help you and your family navigate life's challenges and opportunities, and adopt and maintain healthy lifestyles. We support flexible work arrangements where possible and programs to help you locate and pay for quality, affordable childcare and senior/adult care. Visit us at ************************************************************* to learn more. Professional Growth and Development: Northwestern supports employee career development in all circumstances whether your workspace is on campus or at home. If you're interested in developing your professional potential or continuing your formal education, we offer a variety of tools and resources. Visit us at *************************************************** to learn more. Northwestern University is an Equal Opportunity Employer and does not discriminate on the basis of protected characteristics, including disability and veteran status. View Northwestern's non-discrimination statement. Job applicants who wish to request an accommodation in the application or hiring process should contact the Office of Civil Rights and Title IX Compliance. View additional information on the accommodations process. #LI-GY1

Department: WCAS Sociology Salary/Grade: NEX/11 A center for global excellence in undergraduate and graduate education and research, Northwestern's Department of Sociology seeks a self-directed administrator to help support its mission. The Program Assistant will manage research and administrative operations, oversee financial tasks, and ensure a positive experience for all team members. This is a full-time position that primarily works on-site, with opportunities for some remote work. The target hiring range for this position is $43,848- $56,376 per year, $21.00 - $27.00 per hour. The salary offered will be determined by the applicant's education, experience, knowledge, skills, and abilities, as well as internal equity and alignment with market data. Specific Responsibilities: Financial Analysis: * Generate monthly expense activity/summary reports and distribute to faculty members * Monitors accounting balances for the department's grants/contracts, operating, and discretionary accounts. * Process all reimbursement requests submitted by faculty, graduate students, and visitors. * Ensuring all purchase requests are complete and comply with university policies * Monitoring all transactions until the request has been successfully processed via iBuy, accounts payable, and for our vendors and contractors. * Updates all departments' financial transactions via spreadsheets and SmartSheet database. * Process accounting corrections, cash advances, revenue deposits, and journal transfers. * Assist the BA with monthly reconciliation reports and departmental endowment account balances Human Resources: * Initiates, collects, and submits documentation for all student temp hires, such as personal data forms and permission to work forms. * Assists with international visitors' paperwork, such as position data form and personal data forms. * Assists with faculty recruitment and faculty promotion materials. Coordination: * Manages department calendar and monitors the department's social media posts * Maintains the department's website with the latest events, visitors, colloquium, new staff, students, and faculty members, in addition to creating new web pages and/or updating standard information * Manage itineraries involving domestic and/or international travel for all guest speakers and visiting post-docs. * Assistant in organizing and coordinating annual department-wide events, conferences, and colloquium. * Monitors the department's inventory, i.e., paper, supplies, coffee, printer ink, and office orders Contacts: * Responds to inquiries by researching policy and procedures to resolve problems or issues * Provides basic interpretation of the department and university policies and procedures * Performs other duties as assigned Miscellaneous Performs other duties as assigned. Minimum Qualifications: * A high school diploma or equivalent is required. * 4 years of administrative experience or related experience required Minimum Competencies: * Strong computer skills * Ability to work independently * Resourcefulness * Initiative Preferred Qualifications: * Familiarity with Northwestern financial systems and processes * Previous higher education experience * Bachelor's degree Benefits: At Northwestern, we are proud to provide meaningful, competitive, high-quality health care plans, retirement benefits, tuition discounts and more! Visit us at *************************************************** to learn more. Work-Life and Wellness: Northwestern offers comprehensive programs and services to help you and your family navigate life's challenges and opportunities, and adopt and maintain healthy lifestyles. We support flexible work arrangements where possible and programs to help you locate and pay for quality, affordable childcare and senior/adult care. Visit us at ************************************************************* to learn more. Professional Growth & Development: Northwestern supports employee career development in all circumstances whether your workspace is on campus or at home. If you're interested in developing your professional potential or continuing your formal education, we offer a variety of tools and resources. Visit us at *************************************************** to learn more. Northwestern University is an Equal Opportunity Employer and does not discriminate on the basis of protected characteristics, including disability and veteran status. View Northwestern's non-discrimination statement. Job applicants who wish to request an accommodation in the application or hiring process should contact the Office of Civil Rights and Title IX Compliance. View additional information on the accommodations process. #LI-AS1

Department: MCC Office of Prof Education Salary/Grade: NEX/10 Target hiring range for this position will be between $18.42 - $23.47 per hour. Offered salary will be determined by the applicant's education, experience, knowledge, skills and abilities, as well as internal equity and alignment with market data. Job Summary: Provides a variety of clerical & administrative support which may include drafting & typing letters, reports, charts, graphs, etc. using word processing, spreadsheet, database, &/or presentation software; basic bookkeeping; screening calls & visitors; preparing agendas & making arrangements including travel, etc. for meetings & special events; &/or managing supervisor's &/or dept calendar. Specific Responsibilities: Documents & Databases * Prepares manuscripts, scientific, technical &/or statistical documents. * Proofs for spelling & grammar. * Enters information into spreadsheets &/or databases. * Creates equations. * Compiles routine reports, statistics, tables, charts, etc. from readily available information. Website * Coordinates content maintenance of websites &/or blogs. * Trains &/or assists faculty &/or staff in updating their websites &/or blogs. Accounting * Processes accounts payables &/or receivables. * Verifies income &/or expense. * Resolves discrepancies & over/under budget problems. * Enters, tracks, & maintains documentation & logs of financial transactions. * Ensures that charges have posted to appropriate accounts. * Assists with reconciliation of accounts. * Reviews budget statements. * Investigates & resolves discrepancies. * Prepares budget reports & spreadsheets. * Completes routine payroll actions. Human Resources * Processes a limited variety of routine HR transactions. * Provides information on HR policies & procedures. * Coordination * Coordinates supervisor's &/or dept calendar. * Coordinates registration & travel. * Coordinates events which may include scheduling rooms &/or guest speaker & arranging for routine materials, technology & refreshments. Contacts * Provides information via phone, e-mail, mail, etc. * Represents supervisor in routine/standard situations with various levels of personnel both internally & externally. * Student Services * Guides students through admissions process. * Advises students of major/minor requirements. * Reviews student files/records for academic progress & referral. * Applies knowledge of federal & state regulations. * Interprets existing policies & procedures; etc. Supervision * Coordinates work of receptionists, program assts, temporary/work-study students, etc. Miscellaneous Performs other duties as assigned. Minimum Qualifications: (Education, experience, and any other certifications or clearances) * A high school diploma or equivalent required. * 2 years of administrative support or other relevant experience required. Minimum Competencies: (Skills, knowledge, and abilities.) * Intermediate knowledge of word processing, spreadsheet, email, and database software programs is required. Benefits: At Northwestern, we are proud to provide meaningful, competitive, high-quality health care plans, retirement benefits, tuition discounts and more! Visit us at *************************************************** to learn more. Work-Life and Wellness: Northwestern offers comprehensive programs and services to help you and your family navigate life's challenges and opportunities, and adopt and maintain healthy lifestyles. We support flexible work arrangements where possible and programs to help you locate and pay for quality, affordable childcare and senior/adult care. Visit us at ************************************************************* to learn more. Professional Growth & Development: Northwestern supports employee career development in all circumstances whether your workspace is on campus or at home. If you're interested in developing your professional potential or continuing your formal education, we offer a variety of tools and resources. Visit us at *************************************************** to learn more. Northwestern University is an Equal Opportunity Employer and does not discriminate on the basis of protected characteristics, including disability and veteran status. View Northwestern's non-discrimination statement. Job applicants who wish to request an accommodation in the application or hiring process should contact the Office of Civil Rights and Title IX Compliance. View additional information on the accommodations process.

Department: MCC Administration Salary/Grade: EXS/7 Target hiring range for this position will be between $64,000-$80,000 per year. Offered salary will be determined by the applicant's education, experience, knowledge, skills and abilities, as well as internal equity and alignment with market data. Job Summary: Oversees a major division/department-wide program or project. Provides direction and thought leadership to develop strategic administrative initiatives that meet the mission/objective of the program/project. Oversees the effective, compliant, & efficient daily management of all operational, financial, & business functions in support of the program/project & in coordination with central offices such as HR, Budget, Facilities, IT, & Provost. Represents program/project on internal & external business affairs & is viewed as an expert resource regarding program/project administrative affairs. The McCormick Center for Centers (C4C) is an incubator to provide administrative launch support for new Center(s)/Research Center(s) based in McCormick (McC) during their first few years until they are self-sustaining. The Program Administrator directs the unit to implement the vision, strategy, and operating principles of the C4C to meet the school's objectives, enable efficient operations and comply with University and Federal policies and procedures. The role displays adaptability as the C4C service model evolves as its multiple McC Centers with different structures and administrative needs also evolve. Executes daily administrative operations for each center, including planning seminars, symposia, and inaugural events, planning and administering payroll and appointments, marketing, financial oversight and management. The C4C staff also provide administrative support of McC Global Initiatives. This role may supervise one staff member * Administration * Budget & Financial * Communications * Evaluation * Events * Grants/Contracts * Human Resources * Outreach * Program Development * Recruitment * Student Support Specific Responsibilities: Administration * Directs and leads development of program/project strategic plan. * Oversees & ensures that day-to-day operations are appropriately managed, efficient and effective. * Operationalizes goals & objectives; ensures that resources are created or obtained. * Manages customer service; creates associated practices & procedures & metrics to measure success. * Analyzes data & recommends & implements changes & improvement to better ensure attainment of mission. * Manages logistics requirements, including facilities, venue, scheduling, technology, instruction, catering, etc. * Oversees documentation of agreements between NU and partner institutions, ensuring that agreements are complete and reviewed by all necessary NU officials. * Participates in developing IT strategy to meet the mission & needs of program/project. * Ensures necessary hardware, software & network infrastructure technology services are appropriated from central or internal IT. Budgets & Financial * Ensures that the program/project meets associated revenue & expense goals. * Develops and implements ideas for improving business processes, and increasing program/project revenues and margins. * Plans & manages complex budget(s) which fund strategic mission including financial sustainability & enhancement models. * Plans & implements annual budget process. * Oversees all daily, monthly & annual financial activities including transactions, analysis, & reporting. * Approves funds reallocation within budget as necessary & appropriate. Communication, Outreach & Recruitment * Directs program/project marketing/branding efforts. * Identifies and implements short- and long-term strategies and plans to meet program/project goals. * Engages in outreach/field relations serving a number of goals, including recruitment, participation, sponsorship, relationship building, etc. to support continued program/project development & improvement. * Interacts with internal/external resources & organizations to identify new markets & opportunities. * Builds relationships with program/project alumni to develop and cultivate professional networks, financial resources, and sense of community among alumni. Evaluation * Oversees development & implementation of evaluation processes, quantitative & qualitative measurements that ensure that program/project benchmarks are successfully attained and communicated in a timely and efficient manner. * Manages evaluation processes; recommends & implements changes for enhancement; monitors effectiveness through follow-up evaluation studies. * Collaborates with internal/external resources to develop meaningful outcome measurements and methods of program/project evaluation that will lead to enhancement. Events * Develops a comprehensive program of events such as lectures, symposia, speaker series, workshops, conferences, cultural events etc. in collaboration with internal & external resources. * Develops proposals & recruits faculty leaders for interdisciplinary research working groups, and works with them to develop programming. Grants & Contracts * Manages professional research administration support staff in order to facilitate & enhance all administrative grant processes & related compliance. * Responsible for pre- & post-award administration completed by research administrators. * Builds relationships with Principal Investigators (PIs) & NU research associated offices * Transfers knowledge & advises on research policy & procedure. * Manages payroll administration for research appointments. Human Resources * Determines & implements organizational structures to align with strategic mission. * Manages implementation of human resource programs, policies, procedures & talent management lifecycle & related mentoring & training. * Oversees recruitment & selection process; Performance Excellence plan for each employee; & merit increase process. * Manages & provides consultation regarding complex performance problems & issues; administers leaves; approves timesheets & oversees completion of annual staff Conflict of Interest survey. * Interprets HR policy to maximize effectiveness of HR administration to meet strategic plan objectives. Program Development * Manages goals, objectives, outcome measurements and metrics, financial feasibility, marketing strategies and collaboration opportunities with other internal and external organizations. * Manages the ongoing development and refinement of the program's/project's current and future curriculum and course offerings in consultation with subject matter experts. * Manages the recruits, hires, and directs instructors/faculty. * Provides leadership for planning, scheduling, delivering and maintaining program(s)/project(s) to sustain quality instruction in all educational activity. * Manages for consistently high quality standards across all partner programs/projects, including admissions, teaching, grading, service levels, and facilities. Student Support * Oversees recruitment, application evaluation, interview, selection and notification of students or participants. * Establishes admissions criteria in accordance with associated NU policy. * Manages student orientation, registration, student life, graduation, etc. * Addresses student matters, such as academic probation and other issues escalated from staff. * Ensures that an advising system is in place to support all students, including working directly with prospective and enrolled students on issues ranging from qualifications for enrollment, course and placement planning, as well as career planning. * Creates department strategy for structure, process, & staff support of students. * Oversees academic year course schedule; monitors course registration & enrollments. Miscellaneous Performs other duties as assigned. Minimum Qualifications: * Successful completion of a full 4-year course of study in an accredited college or university leading to a bachelor's or higher degree; OR appropriate combination of education and experience. * 4 years program/project administration or other relevant experience. Minimum Competencies: (Skills, knowledge, and abilities.) * Demonstrated strong organization skills * Professional and precise written and verbal communication * Superior customer service; able to meet competing deadlines with reasonable turnaround times Preferred Qualifications: * 2 years in program/project administration within a university or research setting * Experience with financial and budget administration within a university or research setting Preferred Competencies: (Skills, knowledge, and abilities) * Strong attention to detail; takes ownership of and responsibility for assigned projects * Big picture thinking; ability to prioritize amongst many competing priorities * Synthesis; ability to evaluate effectiveness of unit organization while executing necessary policies and procedures * Collaborative; works closely with Director of Operations to report progress, offers solutions, makes recommendations Benefits: At Northwestern, we are proud to provide meaningful, competitive, high-quality health care plans, retirement benefits, tuition discounts and more! Visit us at *************************************************** to learn more. Work-Life and Wellness: Northwestern offers comprehensive programs and services to help you and your family navigate life's challenges and opportunities, and adopt and maintain healthy lifestyles. We support flexible work arrangements where possible and programs to help you locate and pay for quality, affordable childcare and senior/adult care. Visit us at ************************************************************* to learn more. Professional Growth & Development: Northwestern supports employee career development in all circumstances whether your workspace is on campus or at home. If you're interested in developing your professional potential or continuing your formal education, we offer a variety of tools and resources. Visit us at *************************************************** to learn more. Northwestern University is an Equal Opportunity Employer and does not discriminate on the basis of protected characteristics, including disability and veteran status. View Northwestern's non-discrimination statement. Job applicants who wish to request an accommodation in the application or hiring process should contact the Office of Civil Rights and Title IX Compliance. View additional information on the accommodations process.

Department: Kellogg Ctr for Sci & Innov Salary/Grade: EXS/7 The Kellogg School of Management at Northwestern University is home to the Center for Science of Science and Innovation (CSSI) and the Northwestern Innovation (NI) Institute, two major hubs advancing the fields of innovation research, science and technology policy, and the science of science. Together these institutes support transformative research, global partnerships, and large-scale initiatives, with funding from major federal and philanthropic investments, including a $20M NSF APTO grant and a $25M NI Institute gift. Reporting to the Director of Operations, the Program Administrator is responsible for interacting with faculty, campus partners, funders, and national and international collaborators and is the subject matter resource on all administrative and operational matters related to CSSI and the NI Institute. Given the rapid expansion of CSSI and the NI Institute, this role provides the opportunity for the new Program Administrator to help shape the operational backbone of two high-profile research hubs. The Program Administrator role requires strong judgment, diplomacy, creativity, detail orientation and problem-solving capability, along with a passion for supporting cutting-edge work in innovation research and the science of science. Specific Responsibilities: Administration * Leads development of program strategic plan for CSSI and the NI Institute translating goals into executable operational plans. * Oversees & ensures that day-to-day operations are appropriately managed, efficient and effective. * Oversees onboarding and offboarding processes for researchers, staff, and student RAs, ensuring compliance and consistent practices. * Manages hiring processes for student RAs and work study students. * Operationalizes goals & objectives; ensures that resources are created or obtained. * Manages customer service; creates associated practices & procedures & metrics to measure success. * Analyzes data & recommends & implements changes & improvement to better ensure attainment of mission. * Manages logistics requirements, including facilities, venue, scheduling, technology, instruction, catering, etc. * Oversees documentation of agreements between NU and partner institutions, ensuring that agreements are complete and reviewed by all necessary NU officials. * Participates in developing IT strategy to meet the mission & needs of program/project. * Ensures necessary hardware, software & network infrastructure technology services are appropriated from central or internal IT. Budgets & Financial * Ensures that the program/project meets associated revenue & expense goals. * Develops and implements ideas for improving business processes, and increasing program/project revenues and margins. * Plans & manages complex budget(s) which fund strategic mission including financial sustainability & enhancement models. * Plans & implements annual budget process. * Oversees all daily, monthly & annual financial activities including transactions, analysis, & reporting. * Approves funds reallocation within budget as necessary & appropriate. Outreach & Events * Identifies and implements short- and long-term strategies and plans to meet program goals. * Engages in outreach/field relations serving a number of goals, including recruitment, participation, sponsorship, relationship building, etc. to support continued program development & improvement. * Supports relationship-building efforts with partners, alumni, and external collaborators to strengthen networks and visibility. * Supports global-facing initiatives, including national and international symposia, prizes, visiting programs, and partner engagement. * Interacts with internal/external resources & organizations to identify new markets & opportunities. * Engages internal and external stakeholders-including faculty, funders, collaborators, and university partners-to support institute objectives. Events * Oversees comprehensive program of events such as lectures, symposia, speaker series, workshops, conferences, cultural events etc. in collaboration with internal & external resources. * Oversees planning and execution of high-profile, multi-day events such as symposia, workshops, speaker series, committee meetings, and convenings. * Manages logistics for domestic and international visitors, including travel, scheduling, compliance checks, and high-touch hosting. * Ensures events reflect institutional excellence and manage reputational risk through careful planning, diplomacy, and attention to detail. Grants & Contracts * Manages professional research administration support staff in order to facilitate & enhance all administrative grant processes & related compliance. * Ensures compliance with sponsor requirements, university policies, and applicable regulations. * Responsible for pre- & post-award administration completed by research administrators. * Supports pre- and post-award grant administration in coordination with PIs and central research offices. * Builds relationships with Principal Investigators (PIs) & NU research associated offices * Serves as a key administrative liaison to faculty PIs, research administrators, and compliance offices. Program Development and Strategic Planning * Creates & leads a coordinated program of activities designed to increase program/project objectives for CSSI and the NI Institute * Manages goals, objectives, outcome measurements and metrics, financial feasibility, marketing strategies and collaboration opportunities with other internal and external organizations. * Manages the ongoing development and refinement of the program's/project's current and future curriculum and course offerings in consultation with subject matter experts. * Manages the recruits, hires, and directs instructors/faculty. * Provides leadership for planning, scheduling, delivering and maintaining program(s)/project(s) to sustain quality instruction in all educational activities. * Manages to a consistently high-quality standard across all partner programs/projects, including admissions, teaching, grading, service levels, and facilities. Regulatory Compliance * Oversees implementation of processes & procedures for compliance programs, such as export control, data access, and security in coordination with central offices. * Ensures Institute operations comply with all applicable federal, state, local & NU laws, regulations, policies & procedures. * Supports training and documentation related to compliance and operational risk mitigation. Supervision * Supervises 1-2 staff. Miscellaneous Performs other duties as assigned. Minimum Qualifications: (Education, experience, and any other certifications or clearances) * Successful completion of a full 4-year course of study in an accredited college or university leading to a bachelor's or higher degree; OR appropriate combination of education and experience. * 4 years program and/or project administration or other relevant experience. Minimum Competencies: (Skills, knowledge, and abilities.) * Exceptional communication skills with attention to detail and flexibility. * Ability to professionally interact with diverse stakeholders, including faculty, students, researchers, staff, and university leadership. * Demonstrated ability to successfully manage multiple, complex projects simultaneously. * Strong initiative and the ability to work with minimal supervision as well as being a strong cross-functional team member. * Strong problem-solving skills. * Demonstrated interest and ability in building and scaling new programs within a growing research environment. * Ability to handle high-profile events with professionalism and sound judgment. Preferred Qualifications: (Education and experience) * Experience planning and managing in-person events, including multi-day convenings. * Experience working in research, academic, or scientific environment. * Experience with project management or workflow optimization tools. Preferred Competencies: (Skills, knowledge, and abilities) * Interest in innovation research, the science of science, and data-driven research. * Ability to work effectively in a growing, interdisciplinary research environment. * Ability to navigate complex, high-stakes situations with professionalism, discretion, and diplomacy, representing the institute effectively to senior leaders and external stakeholders Target hiring range for this position will be $70,000 - $80,000 per year. Offered salary will be determined by the applicant's education, experience, knowledge, skills and abilities, as well as internal equity and alignment with market data. Benefits: At Northwestern, we are proud to provide meaningful, competitive, high-quality health care plans, retirement benefits, tuition discounts and more! Visit us at *************************************************** to learn more. Work-Life and Wellness: Northwestern offers comprehensive programs and services to help you and your family navigate life's challenges and opportunities, and adopt and maintain healthy lifestyles. We support flexible work arrangements where possible and programs to help you locate and pay for quality, affordable childcare and senior/adult care. Visit us at ************************************************************* to learn more. Professional Growth & Development: Northwestern supports employee career development in all circumstances whether your workspace is on campus or at home. If you're interested in developing your professional potential or continuing your formal education, we offer a variety of tools and resources. Visit us at *************************************************** to learn more. Northwestern University is an Equal Opportunity Employer and does not discriminate on the basis of protected characteristics, including disability and veteran status. View Northwestern's non-discrimination statement. Job applicants who wish to request an accommodation in the application or hiring process should contact the Office of Civil Rights and Title IX Compliance. View additional information on the accommodations process. #LI-AS1

Department: MED-Office for Research Salary/Grade: EXS/5 Provides management for an education, research &/or operations program/project, recommending goals, assessing feasibility and ongoing performance & providing day-to-day oversight of administrative & operational functions including but not limited to: * Administration * Budget & Financial * IT Services * Program Development * Regulatory Compliance Specific Responsibilities: Administration * Manages day to day operations. * Ensures that program/project mission, values, guidelines, policies & procedures are implemented & maintained. * Manages design and development of program databases; compiles & analyzes data; prepares reports. * Reviews processes and recommends changes to incorporate state-of-the-art technology as appropriate into administrative, recruitment, marketing, and educational components. * Identifies service improvement opportunities that will better enable program/project to achieve its goals and objectives. * Acts as liaison to IT to ensure technology systems are properly installed & maintained. Budgets & Financial * Participates in budget preparation. * Maintains budget & associated analysis & reports. * Enters individual &/or summary of transactions into journals &/or general ledger or other NU enterprise system. * Reviews; ensures approval based on alternatives regarding practice & policy; analyzes and classifies transactions in accordance with established chart or coding of accounts; creates new accounts; prepares, processes, reconciles & provides receipts (as appropriate) for transactions. * Processes transfer &/or appropriation charges & may balance &/or close accounts. * Troubleshoots problems; performs vendor/account research as needed; obtains additional information or provides instruction & guidance by phone, US- or e- mail from customers/vendors; corrects or escalates. Program Development * Identifies & obtains external expertise as needed and works with content experts for current and new programs. * Reviews programs/projects to increase efficiencies to support growth * Leads program/project updates and improvements. Regulatory Compliance * Ensures compliance with all necessary organizations. * Prepares documentation as required. * Interfaces with accreditation bodies. * Acts as the regulatory and compliance officer. Miscellaneous Performs other duties as assigned. Minimum Qualifications: * Successful completion of a full 4-year course of study in an accredited college or university leading to a bachelor's or higher degree; OR appropriate combination of education and experience. * 1 year program/project administration or other relevant experience. Target hiring range for this position will be between $51,346 to $62,000 per year. Offered salary will be determined by the applicant's education, experience, knowledge, skills and abilities, as well as internal equity and alignment with market data. #LI-MB1 Benefits: At Northwestern, we are proud to provide meaningful, competitive, high-quality health care plans, retirement benefits, tuition discounts and more! Visit us at *************************************************** to learn more. Work-Life and Wellness: Northwestern offers comprehensive programs and services to help you and your family navigate life's challenges and opportunities, and adopt and maintain healthy lifestyles. We support flexible work arrangements where possible and programs to help you locate and pay for quality, affordable childcare and senior/adult care. Visit us at ************************************************************* to learn more. Professional Growth & Development: Northwestern supports employee career development in all circumstances whether your workspace is on campus or at home. If you're interested in developing your professional potential or continuing your formal education, we offer a variety of tools and resources. Visit us at *************************************************** to learn more. Northwestern University is an Equal Opportunity Employer and does not discriminate on the basis of protected characteristics, including disability and veteran status. View Northwestern's non-discrimination statement. Job applicants who wish to request an accommodation in the application or hiring process should contact the Office of Civil Rights and Title IX Compliance. View additional information on the accommodations process.

Department: NUQ - Qatar Support Office Salary/Grade: EXS/5 Reporting to the Manager of the Qatar Support Office, the Program Coordinator oversees a variety of Evanston-based operational functions and initiatives for Northwestern Qatar (NU-Q). Principal responsibilities include business travel arrangements for both internal and external visitors, coordination of weekly mail and shipping services, processing expense reports, invoices, and other financial operations, assisting with NU-Q events and activities on the Evanston campus, assisting with orientation and recruitment for student exchange programs, and maintaining day-to-day office functions and office organization. Program Coordination requires close collaboration with the diverse units at NU-Q and various departments within our partner schools and central administration in Evanston. The Qatar Support Office is a small team that manages a variety of activities for NU-Q, and the office's mission and duties will evolve. Please note: This role may be expected to travel to the Northwestern Qatar campus at least once a year. For consideration, please submit a cover letter along with resume. Administration * Manages day to day operations. * Ensures that program/project mission, values, guidelines, policies & procedures are implemented & maintained. * Identifies service improvement opportunities that will better enable program/project to achieve its goals and objectives Budgets & Financial * Participates in budget preparation. * Enters individual &/or summary of transactions into journals &/or general ledger or other NU enterprise system. * Troubleshoots problems; performs vendor/account research as needed; obtains additional information or provides instruction & guidance by phone, US or e-mail from customers/vendors; corrects or escalates Communication, Outreach & Recruitment * Strengthens partnerships with external resources by defining, promoting and marketing benefits of participation and involvement to the organization. * Creates and nurtures relationships with organizations to develop a network of enthusiastic organizations engaged via active participation in the success of program/project. Evaluation Observes program sessions and interacts with participants for purpose of gaining consumer insight, growing and strengthening program knowledge, and optimizing client satisfaction. Events * Coordinates programming, educational, student, alumni, workshops, meetings, etc., including speakers, agendas, etc. * Develops plans and arranges meetings, workshops, events, etc. designed to exchange information, promote research objectives, and to build internal and external relationships within NU. * Ensures that event details, including communication, venues, presenters, travel arrangements, materials, refreshments and technology, are arranged and completed in an appropriate and timely manner. Strategic Planning * Participates with area/unit senior staff in the conceptualization, development and presentation of materials used in functional operations. * Resolves administrative issues (RAS forms, stipends, monitors fellowships, etc.) * Organizes new student activities. * Performs other duties as assigned Minimum Competencies and Qualifications * Bachelor's degree + 1 year program administration or similar experience; or 3 years program administration or similar experience * Intermediate knowledge of word processing, spreadsheet, email, programs and familiarity with social networking applications is required. Preferred Competencies and Qualifications * Experience with Northwestern financial and operational systems. * Familiarity with issues in international education and Middle East culture * Excellent communication, interpersonal, and organizational skills. Target hiring range for this position will be between $51,346 per year to $65,000 per year. Offered salary will be determined by the applicant's education, experience, knowledge, skills and abilities, as well as internal equity and alignment with market data. Northwestern University is an Equal Opportunity Employer and does not discriminate on the basis of protected characteristics, including disability and veteran status. View Northwestern's non-discrimination statement. Job applicants who wish to request an accommodation in the application or hiring process should contact the Office of Civil Rights and Title IX Compliance. View additional information on the accommodations process.

Department: Education & Social Policy Salary/Grade: EXS/5 The School of Education and Social Policy Office of Student Affairs and Undergraduate Program. Reporting to the Associate Dean, manages the operations for the office, including academic and program advisors, instructional faculty, and students. Oversees events, faculty onboarding and instructional support, coordinates programming, manages the OSAUP budgets and finance functions, and provides student support. Areas of Responsibility: * Administration * Budget and Financial * Communications * Events * Faculty Support * Outreach * Program Development * Student Support Contact Level / Frequency * In same dept * Outside dept * Outside NU * Peer level employees * Students, students' parents, students' employers Nature of Contacts * Exchange information * Routine problem solving * Routine decision making * Complex problem solving * Implement policy * Recommend policy Please note: * Occasional after hours events * Position may have occasional attendance at off-hours meetings and events. Specific Responsibilities: Administration * Manages day to day operations. * Ensures that program/project mission, values, guidelines, policies & procedures are implemented & maintained. * Manages design and development of program databases; compiles & analyzes data; prepares reports. * Reviews processes and recommends changes to incorporate state-of-the-art technology as appropriate into administrative, recruitment, marketing, and educational components. * Identifies service improvement opportunities that will better enable program/project to achieve its goals and objectives. * Acts as liaison to IT to ensure technology systems are properly installed & maintained. Budget and Financial * Participates in budget preparation. * Maintains budget & associated analysis & reports. * Enters individual &/or summary of transactions into journals &/or general ledger or other NU enterprise system. * Reviews; ensures approval based on alternatives regarding practice & policy; analyzes and classifies transactions in accordance with established chart or coding of accounts; creates new accounts; prepares, processes, reconciles & provides receipts (as appropriate) for transactions. * Processes transfer &/or appropriation charges & may balance &/or close accounts. * Troubleshoots problems; performs vendor/account research as needed; obtains additional information or provides instruction & guidance by phone, US- or e- mail from customers/vendors; corrects or escalates. Communication & Outreach Recruitment * Develops coordinated, consistent marketing and brand messages. * Incorporates social media and networking into program/project aspects as appropriate. * Strengthens partnerships with external resources by defining, promoting and marketing benefits of participation and involvement to the organization. * Creates and nurtures relationships with organizations to develop a network of enthusiastic organizations engaged via active participation in the success of program/project. * Reviews market trends to recommend future plans to increase revenue, participation, engagement, etc. Evaluation * Observes program sessions and interacts with participants for purpose of gaining consumer insight, growing and strengthening program knowledge, and optimizing client satisfaction. * Coordinates the collection, analysis & reporting of required information for surveys, review documents, public information documents, etc. * Analyzes evaluation data from instructors, students, participants, etc. to assist in program/project development and updates. * Implements corrective actions required as a result of surveys or other indicators. Events * Coordinates programming, convocation planning, educational, student, alumni, workshops, meetings, etc. including speakers, agendas, etc. * Develops plans and arranges meetings, workshops, events, etc. designed to exchange information, promote research objectives, and to build internal and external relationships within NU. * Ensures that event details including communication, venues, presenters, travel arrangements, materials, refreshments and technology are arranged and completed in an appropriate and timely manner. Faculty Support * Supports faculty in development and approval of new courses, faculty payments, classroom coordination, evaluations, and grading. * Faculty development Program Development * Manages program/project curriculum, seminars, presentations, workshops, learning experiences, chat rooms, websites, social networking, etc. based on goals/objectives. * Manages academic quality and continued growth and expansion. * Identifies & obtains external expertise as needed and works with content experts for current and new programs. * Reviews programs/projects to increase efficiencies to support growth. * Participates in team discussions regarding speaker selection, communication, and topic development. * Leads program/project updates and improvements. Strategic Planning * Administers & maintains existing strategic plans. * Participates with area/unit senior staff in the conceptualization, development and presentation of materials used in functional operations. Student Support * Completes program/project logistical details such as scheduling, curriculum, facilities, technology, registration, enrollment, audits, etc. * Advises students regarding admissions, academic, career and development matters. At the level of logistics and being a resource; in this program, each student has a specific academic advisor. * Implements strategy regarding structure, process, & staff support of students in compliance with NU policy. * Resolves administrative issues (RAS forms, stipends, monitors fellowships, etc.) * Organizes new student activities. * racks data entry of grades into CAESAR, assuring faculty completes process by deadline. Supervises * Supervises five or more student workers. Miscellaneous Performs other duties as assigned. Minimum Qualifications: * Successful completion of a full 4-year course of study in an accredited college or university leading to a bachelor's or higher degree; OR appropriate combination of education and experience. * One year program/project administration or other relevant experience. Minimum Competencies: (Skills, knowledge, and abilities.) * ADP Adaptability * ATTDET Attention to detail * COACH Coachability * COL Collaboration * COLL Collegiality * COMPLIAN Compliance * COW Communication-Oral and Written * CUF Customer Focus * DEP Dependability * DIV Diversity * INT Initiative * MEETSDE Meets deadlines * MUT Multi-Tasking * ORG Organization * PRS Problem solving * TEAM PLA Team Player17. Preferred Qualifications: * Event planning and execution experience is desirable. Target hiring range for this position will be $55,000 - $60,000 per year. Offered salary will be determined by the applicant's education, experience, knowledge, skills and abilities, as well as internal equity and alignment with market data. Benefits: At Northwestern, we are proud to provide meaningful, competitive, high-quality health care plans, retirement benefits, tuition discounts and more! Visit us at *************************************************** to learn more. Work-Life and Wellness: Northwestern offers comprehensive programs and services to help you and your family navigate life's challenges and opportunities, and adopt and maintain healthy lifestyles. We support flexible work arrangements where possible and programs to help you locate and pay for quality, affordable childcare and senior/adult care. Visit us at ************************************************************* to learn more. Professional Growth & Development: Northwestern supports employee career development in all circumstances whether your workspace is on campus or at home. If you're interested in developing your professional potential or continuing your formal education, we offer a variety of tools and resources. Visit us at *************************************************** to learn more. Northwestern University is an Equal Opportunity Employer and does not discriminate on the basis of protected characteristics, including disability and veteran status. View Northwestern's non-discrimination statement. Job applicants who wish to request an accommodation in the application or hiring process should contact the Office of Civil Rights and Title IX Compliance. View additional information on the accommodations process. #LI-AS1

Department: Alumni Relations & Development Salary/Grade: EXS/5 Target hiring range for this position will be between $51,500-$53,000 per year. Offered salary will be determined by the applicant's education, experience, knowledge, skills and abilities, as well as internal equity and alignment with market data. Job Summary: The Program Coordinator, Executive Operations Team provides high-level administrative, briefing, and coordination support for executive leadership. This role is responsible for preparing and maintaining accurate briefing materials, reports, and data shared with senior leaders, including the President and Vice President. The position plays a key role in drafting event briefings; oversees tracking contact reports for interactions with high-level donors and prospects; tracks high-profile donor giving, including managing the monthly pledge reminder process for board of trustees members; and pulls fundraising reports. The role manages multiple concurrent priorities in a fast-moving environment and exercises sound judgment, discretion, and attention to detail in handling sensitive information. Please note: This role is eligible for a hybrid work arrangement, up to two days remote and three onsite. Specific Responsibilities: Executive Briefings * Prepares briefing materials, reports, and summaries for executive leadership. * Ensures all data, figures, and supporting documentation included in briefings are accurate, complete, and validated prior to distribution. Reporting, Data Management, & Quality Control * Pulls fundraising reports for senior leaders and compares reports and system data to ensure alignment and correctness. * Oversees the tracking of communication and interactions with high-level donors and prospects. * Identifies potential errors, risks, or inconsistencies and escalates issues as appropriate. Trustee Giving * Assists with tracking high-profile donor giving by collaborating with Gift and Record Services and fundraising partners to resolve discrepancies and maintain data integrity. * Manages the Board of Trustee pledge reminder process, including monitoring upcoming commitments, tracking payments, and coordinating outreach. * Conducts process checks to ensure all top donor giving activity is recorded accurately and reflected correctly in our database and in giving reports. Collaboration, Coordination & Project Support * Coordinates multiple projects and timelines simultaneously, ensuring deadlines are met without sacrificing accuracy. * Works across teams to gather information, track progress, and support briefing and reporting workflows. * Supports process improvements related to reporting, tracking, and coordination. Discretion & Judgment * Handles sensitive donor, trustee, and executive information with discretion and professionalism. * Exercises sound judgment in determining what information requires escalation, clarification, or additional validation. Miscellaneous Performs other duties as assigned. Minimum Qualifications: * Bachelor's degree + 1 year program administration or similar experience; or 3 years program administration or similar experience. Minimum Competencies: (Skills, knowledge, and abilities.) * Ability to manage multiple concurrent priorities and deadlines while maintaining a high level of accuracy. * Ability to prepare, review, and validate written materials, reports, or data for leadership audiences. * Ability to work with structured data (e.g., reports, spreadsheets, records) and identify inconsistencies or errors. * Ability to communicate clearly and professionally in writing and verbally with internal stakeholders. * Ability to exercise discretion and sound judgment when handling sensitive information. Preferred Qualifications: * Experience supporting senior leaders or executive operations. * Experience working with fundraising, donor relations, advancement, or similar mission-driven environments. * Experience coordinating pledge tracking, payment reminders, or financial reporting processes. * Background in editorial work, project management, or roles requiring rigorous attention to detail. * Experience collaborating with data, finance, or records teams to ensure accuracy and compliance. Preferred Competencies: (Skills, knowledge, and abilities) * Executive Briefing & Writing: Ability to prepare clear, accurate, and well-structured briefing materials tailored to senior leadership audiences. * Data Accuracy & Quality Control: Ability to review, reconcile, and validate data across sources to ensure correctness before dissemination. * Organization & Prioritization: Ability to manage multiple projects and timelines, anticipate workload peaks, and plan work accordingly. * Technical & Learning Agility: Ability to effectively use databases, CRM systems, spreadsheets, and reporting tools, or demonstrated learning agility with new systems. * Anticipatory Support & Judgment: Ability to recognize patterns, anticipate upcoming needs, and proactively prepare materials or information without being prompted. * Cross-Team Coordination: Ability to coordinate work across teams, maintain communication loops, and ensure alignment on shared deliverables. Benefits: At Northwestern, we are proud to provide meaningful, competitive, high-quality health care plans, retirement benefits, tuition discounts and more! Visit us at *************************************************** to learn more. Work-Life and Wellness: Northwestern offers comprehensive programs and services to help you and your family navigate life's challenges and opportunities, and adopt and maintain healthy lifestyles. We support flexible work arrangements where possible and programs to help you locate and pay for quality, affordable childcare and senior/adult care. Visit us at ************************************************************* to learn more. Professional Growth & Development: Northwestern supports employee career development in all circumstances whether your workspace is on campus or at home. If you're interested in developing your professional potential or continuing your formal education, we offer a variety of tools and resources. Visit us at *************************************************** to learn more. Northwestern University is an Equal Opportunity Employer and does not discriminate on the basis of protected characteristics, including disability and veteran status. View Northwestern's non-discrimination statement. Job applicants who wish to request an accommodation in the application or hiring process should contact the Office of Civil Rights and Title IX Compliance. View additional information on the accommodations process.

Department: Alumni Relations & Development Salary/Grade: NEX/12 Target hiring range for this position will be between $23.00-$25.00 per hour. Offered salary will be determined by the applicant's education, experience, knowledge, skills and abilities, as well as internal equity and alignment with market data Job Summary: The Program Assistant 4 (PA4) provides advanced administrative, financial, and project coordination support for the Marketing and Communications team in Alumni Relations and Development (ARD). This role manages calendars, monitors team and department inboxes, maintains records in the department's constituent relationship management (CRM) system, coordinates departmental operations, processes invoices and expense reports, maintains the team's print and digital libraries, and supports project management workflows across a highly productive and impactful team working in a fast-paced environment. The PA4 serves as the primary administrative hub for a team of 20 staff members ensuring accurate and timely financial processing, maintaining organized systems, managing information flow, and supporting marketing production processes. The role supports team operations during recurring peak periods as well as unplanned, time-sensitive moments that require rapid re-prioritization and clear communication with stakeholders. This position requires strong organizational skills, careful attention to detail, comfort using technology and databases, discretion when handling private or sensitive information, and the ability to independently manage shifting priorities in a complex environment. Please note: This role is eligible for a hybrid work arrangement, up to two days remote and three onsite Specific Responsibilities: Administrative & Team Operations * Manages calendars for the Senior Associate VP and Senior Executive Director. * Coordinates travel for MarComm team. * Plans and supports team meetings, retreats, and other engagements. * Maintains team schedule and calendar, sharing upcoming team member travel/out-of-office/etc. details in a weekly email to the team. * Coordinates inventory of printed marketing materials and distribution to schools/units. * Manages shared inboxes, triaging and routing emails based on content, sentiment, and urgency. * Serves as the primary administrative contact for the MarComm team, ensuring organized systems, timely follow-up, and closed communication loops with stakeholders. * Orders supplies, manages office logistics, and maintains common resources. Documents, Databases & Information Management * Independently drafts and responds to correspondence. * Creates and maintains spreadsheets, databases, and presentations. * Maintains the print and digital marketing materials libraries. * Prepares reports, charts, and metrics based on information from multiple systems. * Develops regular reports on marketing activity for ARD leadership. * Pulls reports as requested by MarComm team members. * Serves as the Systems Support Representative (SSR) for the team, providing first-level support for the CRM and other systems. * Organizes shared drives and ensures file structure consistency. * Maintains accurate records and updates notes in ARD's CRM. * Creates surveys and generates reports of survey findings through survey software. Financial Coordination & Accounting * Processes invoices, vendor payments, reimbursements, and expense reports-including daily social media advertising invoices. * Communicates with vendors about status of invoices/payments. * Tracks spending across multiple budgets, which may belong to several teams. * Monitors budget statements and reconciles charges to ensure accuracy. * Identifies and resolves discrepancies or expiring subscriptions/renewals. * Assists with annual budget preparation and fiscal year-end close. Project Coordination * Supports the weekly production meeting process: preparing materials, capturing updates, assigning tasks, and following up with team members and internal clients. * Maintains project management software (e.g., Smartsheet or similar tools) and assists in creating project metrics and team and staff member reports. * Will assist with updating resources on the internal Sharepoint site. Contacts & Communication * Screens and prioritizes incoming calls and messages, emails, and mail. * Responds to inquiries and provides interpretation of basic policies and procedures. * Coordinates with ARD IT, Facilities, vendors, and campus partners. * Maintains discretion when handling confidential information or sensitive correspondence. Miscellaneous Performs other duties as assigned. Minimum Qualifications: (Education, experience, and any other certifications or clearances) * A high school diploma or its equivalent along with 5 years of administrative support experience is required. Minimum Competencies: (Skills, knowledge, and abilities.) * Administrative Support: Ability to independently manage workflows, calendars, materials, and priority tracking with high reliability and follow-through. * Organization and Prioritization: Ability to coordinate multiple complex tasks and deadlines using structured systems, tools, and planning approaches. * Technical and Learning Agility: Ability to effectively use spreadsheets, databases, CRM systems, and productivity tools-or demonstrated ability to learn new systems quickly. * Written and Verbal Communication: Ability to communicate clearly and professionally with team members and colleagues. * Data Accuracy: Ability to maintain accurate, well-organized records, produce reports, identify discrepancies, and ensure data integrity. * Adaptability: Ability to remain effective when priorities shift, navigate competing demands, and adjust workflows with minimal direction. Preferred Qualifications: (Education and experience) * Candidates with the following experience will be especially strong: * Using word processing, spreadsheets, and database or CRM systems. * Coordinating administrative workflows or managing information across multiple stakeholders. * Supporting senior leaders and teams in a complex or fast-paced environment. * Processing invoices, tracking budgets, or reconciling financial data. * Project coordination, production workflows, or using project management software (e.g., Smartsheet or similar). * Maintaining shared inboxes or triaging correspondence with professional judgment. * Managing records or updating information in CRM or database systems. Benefits: At Northwestern, we are proud to provide meaningful, competitive, high-quality health care plans, retirement benefits, tuition discounts and more! Visit us at *************************************************** to learn more. Work-Life and Wellness: Northwestern offers comprehensive programs and services to help you and your family navigate life's challenges and opportunities, and adopt and maintain healthy lifestyles. We support flexible work arrangements where possible and programs to help you locate and pay for quality, affordable childcare and senior/adult care. Visit us at ************************************************************* to learn more. Professional Growth & Development: Northwestern supports employee career development in all circumstances whether your workspace is on campus or at home. If you're interested in developing your professional potential or continuing your formal education, we offer a variety of tools and resources. Visit us at *************************************************** to learn more. Northwestern University is an Equal Opportunity Employer and does not discriminate on the basis of protected characteristics, including disability and veteran status. View Northwestern's non-discrimination statement. Job applicants who wish to request an accommodation in the application or hiring process should contact the Office of Civil Rights and Title IX Compliance. View additional information on the accommodations process.

Department: IPR - Inst for Policy Res Salary/Grade: NEX/11 This administrative position supports the Institute for Policy Research (IPR)'s events, communications team, and front office duties. Specifically, this job assists IPR's communications team with event planning and execution, website updates using a content management system (Cascade), and other communications assistance that includes serving as IPR's liaison on its CRM project (Zoho) and supervises a student worker on IPR's archives and preparations for our move to Jacobs. This position also coordinates facilities management, front office coordination including mail and key support, greeting visitors, processing reimbursements, office supply ordering and maintenance, and IPR conference room calendaring. Familiarity with university settings, attention to detail, and customer service orientation are a plus. IPR is a University Research Institute focused on collaborative research across disciplines. Please provide a cover letter with your application. Coordinates administrative processes and prioritizes, directs, and responds to business matters involving administrative functions associated with education, research, and/or operations. Creates and maintains associated documents, spreadsheets, databases, meetings, special events, etc. and alerts supervisor of critical issues and upcoming events. Please note: There may be infrequent early evening events requiring setup and staffing. Specific Responsibilities: Documents & Databases * Independently responds to and composes correspondence. * Creates and maintains standard spreadsheets and/or databases. * Prepares queries, reports, statistics, tables, charts, etc. based on information compiled from various sources. * Determines format, elements, trends, etc. Website * Maintains websites and/or blogs. * Creates new web pages and/or updates standard information/data within the application's content management program. Accounting * Approves appropriate expenses, purchases and reimbursements per budget. * Creates and maintains financial records. * Prepares forms. * Verifies appropriateness and accuracy of charges. * Processes and reconciles expenses, accounting transfers, and/or appropriation changes. * Updates financial transaction spreadsheets and databases. * Generates summary reports and statistics. * Processes routine payroll actions. * Maintains accounting balances for grants/contracts. Human Resources * Initiates full range of HR actions such as new employee dept orientation. * Resolves hiring, termination, etc. processing problems. * Drafts job descriptions. * Explains HR procedures. Coordination * Manages supervisor's and/or dept calendar. * Manages registration and travel. * Organizes and coordinates events which may include creating timelines. * Collects agenda items and background materials. * Creates registrant profiles. * Coordinates complex itineraries involving domestic and/or international travel, etc. * Prepares annual event, conference and/or meeting budget. * Verifies invoices and expense reports; and/or reconciles to budget. Contacts * Screens and prioritizes incoming calls. * Responds to inquiries. * Provides basic interpretation of policies and procedures. * Researches information to resolve problems or issues. Supervision * Coordinates work of receptionists, program assts, temporary/work-study students, secretaries, research/clerical assts, interns, etc. Miscellaneous Performs other duties as assigned. Minimum Qualifications: * A high school diploma or equivalent required. * 4 years of administrative support or other relevant experience required. Minimum Competencies: (Skills, knowledge, and abilities.) * Intermediate knowledge of word processing, spreadsheet, email, and database software programs is required. Preferred Qualifications: * Bachelor's degree Preferred Competencies: (Skills, knowledge, and abilities) * Customer service orientation Target hiring range for this position will be between $23.50-$24.72 per hour. Offered salary will be determined by the applicant's education, experience, knowledge, skills and abilities, as well as internal equity and alignment with market data Benefits: At Northwestern, we are proud to provide meaningful, competitive, high-quality health care plans, retirement benefits, tuition discounts and more! Visit us at *************************************************** to learn more. Work-Life and Wellness: Northwestern offers comprehensive programs and services to help you and your family navigate life's challenges and opportunities, and adopt and maintain healthy lifestyles. We support flexible work arrangements where possible and programs to help you locate and pay for quality, affordable childcare and senior/adult care. Visit us at ************************************************************* to learn more. Professional Growth & Development: Northwestern supports employee career development in all circumstances whether your workspace is on campus or at home. If you're interested in developing your professional potential or continuing your formal education, we offer a variety of tools and resources. Visit us at *************************************************** to learn more. Northwestern University is an Equal Opportunity Employer and does not discriminate on the basis of protected characteristics, including disability and veteran status. View Northwestern's non-discrimination statement. Job applicants who wish to request an accommodation in the application or hiring process should contact the Office of Civil Rights and Title IX Compliance. View additional information on the accommodations process. #LI-EN1

Department: Temp Center Salary/Grade: TMP/01 Temporary Program Assistant Hours: This is a full-time position (37.5 hours per week/ M-F remote possible) Pay: $23.00 per hour Campus: Evanston Northwestern University is seeking a temporary full-time Program Assistant for the Evanston campus. Temporary Job Description: Monitoring general information email inbox; scheduling work study student employees; conduct purchasing in NUFin & iBuyNU; event support; class registration/wait list admin; support Program Administrator. Excellent written & verbal communication skills, customer service-oriented, one to two years office experience, familiar with Microsoft Suite. Qualifications Required: A bachelor's degree or the equivalent combination of education, training and experience; Strong writing skills; High level of organizational skills and attention to detail; Diligent and can work independently; Experience working with confidential information; Professionalism; Flexibility, adaptability in a fast paced environment. Software Required: MS Office suite 2013 (Word, Excel, PowerPoint, Outlook). Northwestern University seeks to employ a varied and diverse range of dynamic people who understand the importance of our mission and vision. When you consider a temporary opportunity at Northwestern University, you know that you are joining an institution with a deep history of academic, professional and personal development. Northwestern University is an Equal Opportunity Employer and does not discriminate on the basis of protected characteristics, including disability and veteran status. View Northwestern's non-discrimination statement. Job applicants who wish to request an accommodation in the application or hiring process should contact the Office of Civil Rights and Title IX Compliance. View additional information on the accommodations process.

Department: MCC Civil & Environmental Engg Salary/Grade: NEX/10 Provides a variety of clerical & administrative support to the Chair and Business Administrator of the Civil and Environmental Engineering department which may include drafting & typing letters, reports, charts, graphs, etc. using word processing, spreadsheet, database, &/or presentation software; basic bookkeeping; screening calls & visitors; preparing agendas & making arrangements including travel, etc. for meetings & special events; &/or managing supervisor's &/or dept calendar. Responsible for managing department course schedules. Point of contact for student group associations within the department and manages logistics for student group events. Specific Responsibilities: Documents & Databases * Prepares manuscripts, scientific, technical &/or statistical documents. * Proofs for spelling & grammar. * Enters information into spreadsheets &/or databases. * Creates equations. * Compiles routine reports, statistics, tables, charts, etc. from readily available information. * Provides the Chair of Civil & Environmental Engineering with administrative support including typing complex correspondence, spreadsheets, tables, exams, reports and published material using word processing applications, arranging travel, processing expense reports, maintaining a busy calendar, and various other tasks as asked. Human Resources * Processes a limited variety of routine HR transactions. * Provides information on HR policies & procedures. * Coordinates faculty recruitment activities involving placing ads, receiving CV's, letters of recommendation, arranging travel and accommodations, scheduling of meetings and formal presentations and subsequent expense processing and follow through as requested. * Gather and prepare with the utmost confidentiality faculty promotion and tenure documents required for review. Coordination * Coordinates supervisor's &/or dept calendar. * Coordinates registration & travel. * Coordinates events which may include scheduling rooms &/or guest speaker & arranging for routine materials, technology & refreshments. * Coordinates and implements small to large scale and/or complex recurring events including the Student Recruitment Fair, Graduation, Distinguished Speaker event, Department Seminar Series, faculty meetings and external advisory committee and annual meetings. Coordinates all logistics such as advertising, registration, travel and accommodations, venues, speakers, catering, technology, tours, entertainment, student activities, etc. Occasionally will require after hours involvement. * Maintains and manages course scheduling for the department * Maintains and manages Department's social media presence * Maintains and manages Department website, including developing, writing, editing, and publishing Department relevant articles Contacts * Provides information via phone, e-mail, mail, etc. * Represents supervisor in routine/standard situations with various levels of personnel both internally & externally. * Serves as a liason between department research scholars and the McCormick Customer Service Center, including new-hire onboarding. * Back-up to other department staff when needed. Miscellaneous Performs other duties as assigned. Minimum Qualifications: (Education, experience, and any other certifications or clearances) * A high school diploma or equivalent required. * 2 years of administrative support or other relevant experience required. Minimum Competencies: (Skills, knowledge, and abilities.) * Intermediate knowledge of word processing, spreadsheet, email, and database software programs is required. Target hiring range for this position will be between $18.42-$23.00 per hour. Offered salary will be determined by the applicant's education, experience, knowledge, skills and abilities, as well as internal equity and alignment with market data. Benefits: At Northwestern, we are proud to provide meaningful, competitive, high-quality health care plans, retirement benefits, tuition discounts and more! Visit us at *************************************************** to learn more. Work-Life and Wellness: Northwestern offers comprehensive programs and services to help you and your family navigate life's challenges and opportunities, and adopt and maintain healthy lifestyles. We support flexible work arrangements where possible and programs to help you locate and pay for quality, affordable childcare and senior/adult care. Visit us at ************************************************************* to learn more. Professional Growth & Development: Northwestern supports employee career development in all circumstances whether your workspace is on campus or at home. If you're interested in developing your professional potential or continuing your formal education, we offer a variety of tools and resources. Visit us at *************************************************** to learn more. Northwestern University is an Equal Opportunity Employer and does not discriminate on the basis of protected characteristics, including disability and veteran status. View Northwestern's non-discrimination statement. Job applicants who wish to request an accommodation in the application or hiring process should contact the Office of Civil Rights and Title IX Compliance. View additional information on the accommodations process.

Department: Alumni Relations & Development Salary/Grade: NEX/11 Please note: The target budgeted hourly rate for this position is $22.00 to $23.00 per hour. Offers will be based on candidate experience and education, as well as equity within Northwestern University. Job Summary: Reporting to the associate director of Schools and Programs(S&P), this position functions as operational support for the Schools and Programs development teams which supports the work of the university's fundraising through direct fundraising for schools and programs within the institution. Work may include a variety of special projects and initiatives related to donors, prospects, research, and data. This position will provide comprehensive administrative and logistical support to the Associate Vice President and Schools and Program leadership to ensure the execution of administrative operations. Responsibilities include managing calendars and scheduling, preparing detailed briefings and reports for leadership, entering and compiling data for tracking and analysis, maintaining accurate contact reports, and coordinating aspects of travel, expense reports and meeting logistics. Please note: This role is eligible for a hybrid work arrangement, up to two days remote and three onsite. Specific Responsibilities: Executive Support * Manages Associate Vice President's and department calendar. Organize and coordinate events which may include creating timelines; collecting agenda items and background materials; coordinating complex itineraries involving domestic and/or international travel etc. * Schedule senior team meetings and associate vice president monthly and ad-hoc meetings * Assist with portfolio work, prepare stewardship materials and correspondence, request gift agreements, and keep proposals up to date. * Prepare for donor meetings: arrange details, make reservations, prepare background and research and coordinate follow up (contact reports and thank you notes) * Reconcile finances of the Associate Vice President and Schools and Programs senior leadership through expense reports. Provost Development * Support coordination of Provost Development activities including scheduling. * Arrange trip itineraries in collaboration with Provost's office, VP Office, and Principal Gifts. * Collaborate on briefings for the Provost. Project Management * Support Schools and Programs administrative projects and meetings from conception to product: Dean meetings, all staff meetings, etc. * Lead and coordinate Schools and Programs Program Assistants meetings. * Assist in coordinating events which may include creating timelines, collecting agenda items, briefings, and background materials. Reporting and Databases * Create and maintain standard spreadsheets and/or databases including standard Dean/VP reports. Assist in creation and execution of reports in alignment with fundraising priorities. * Prepare queries, reports, statistics, tables, charts, etc. based on information compiled from various sources. * Liaise with other departments to ensure consistency and integrity in processes and reporting tools. Miscellaneous Performs other duties as assigned. Minimum Qualifications: * A high school diploma or equivalent required. * 4 years of administrative support or other relevant experience required. Minimum Competencies: Administrative Support: * Ability to provide reliable and detail-oriented support to ensure smooth daily operations and efficient workflow. Communication: * Clear and professional verbal and written communication with the ability to convey information effectively to diverse stakeholders. * Collaboration and Teamwork: Ability to collaborate with multiple ARD staff members. Strong listener. Able to connect people and be customer service focused. Critical Thinking and Problem Solving: * Demonstrated ability to brainstorm new ideas, positively contribute to discussion, and proactively move projects forward. Seeks out answers and is a self-starter when learning new tasks. Comfortable working independently and bringing solutions. Technical & Learning Agility: * Ability with office software through experience and/or ability to learn new skills. Benefits: At Northwestern, we are proud to provide meaningful, competitive, high-quality health care plans, retirement benefits, tuition discounts and more! Visit us at *************************************************** to learn more. Work-Life and Wellness: Northwestern offers comprehensive programs and services to help you and your family navigate life's challenges and opportunities, and adopt and maintain healthy lifestyles. We support flexible work arrangements where possible and programs to help you locate and pay for quality, affordable childcare and senior/adult care. Visit us at ************************************************************* to learn more. Professional Growth & Development: Northwestern supports employee career development in all circumstances whether your workspace is on campus or at home. If you're interested in developing your professional potential or continuing your formal education, we offer a variety of tools and resources. Visit us at *************************************************** to learn more. Northwestern University is an Equal Opportunity Employer and does not discriminate on the basis of protected characteristics, including disability and veteran status. View Northwestern's non-discrimination statement. Job applicants who wish to request an accommodation in the application or hiring process should contact the Office of Civil Rights and Title IX Compliance. View additional information on the accommodations process.

Department: Temp Center Salary/Grade: TMP/01 Temporary Program Assistant 3 Hours: This is a full-time position (37.5 hours per week/ 8:30am-5pm / M-F) Pay: $23.00 per hour Campus: Evanston Northwestern University is seeking a temporary Full-time Program Assistant for the Evanston campus. Temporary Job Description: As the sole Program Assistant for the Writing Program, the responsibilities are extensive and include critical tasks such as support to faculty and students and includes course scheduling, managing expense reports, administrative and operational support, etc. Qualifications Required: A bachelor's degree or the equivalent combination of education, training and experience; Strong writing skills; High level of organizational skills and attention to detail; Diligent and can work independently; Experience working with confidential information; Professionalism; Flexibility, adaptability in a fast paced environment. Software Required: MS Office suite 2013 (Word, Excel, PowerPoint, Outlook). Northwestern University seeks to employ a varied and diverse range of dynamic people who understand the importance of our mission and vision. When you consider a temporary opportunity at Northwestern University, you know that you are joining an institution with a deep history of academic, professional and personal development. Northwestern University is an Equal Opportunity Employer and does not discriminate on the basis of protected characteristics, including disability and veteran status. View Northwestern's non-discrimination statement. Job applicants who wish to request an accommodation in the application or hiring process should contact the Office of Civil Rights and Title IX Compliance. View additional information on the accommodations process.

Department: Educ Ctr for Talent Developmnt Salary/Grade: NEX/10 About CTD The Center for Talent Development (CTD) at Northwestern University exists to serve the gifted community. As a non-profit center within the School of Education and Social Policy at Northwestern University, CTD ensures gifted students receive the education, encouragement and support they need to grow into confident and accomplished lifelong learners. Job Summary: The Program Assistant will provide a variety of administrative, clerical, and client assistance support for educational enrichment programs for preschool through middle school students. Responsibilities may include managing email and phone communications, managing data in databases, preparing agendas, purchasing program supplies, making arrangements including travel, etc. for meetings and special events, updating information on websites, and assisting teachers and supervisors with classroom materials and supplies. Please note: Ability to lift up to 40 pounds is required. Position Details: * Full-time, hourly position (37.5 hours/week) with excellent benefits package * The position periodically requires Saturday work hours (with flex time provided during the M-F work week). * This position operates on a hybrid schedule. Specific Responsibilities: * Documents & Databases: Proofs for spelling and grammar. Enters information into spreadsheets and/or databases. Compiles routine reports, statistics, tables, charts, etc. from readily available information. * Website: Coordinates content maintenance of websites &/or blogs. * Human Resources: Provides information on HR policies and procedures. Tracks hiring and on-boarding documentation for temporary staff. Reviews, routes, and manages applications of temporary applicants through MyHR, conducts interviews for entry-level, part-time positions. * Coordination: Coordinates events which may include scheduling rooms &/or guest speaker & arranging for routine materials, technology & refreshments. Coordinates teacher classroom supply requests and ensures collection and dispersal of said supplies. * Contacts: Provides information via phone, e-mail, mail, etc. Represents supervisor in routine/standard situations with various levels of personnel both internally and externally. * Supervision: Coordinates work of receptionists, program assts, temporary/student workers, etc. Miscellaneous Performs other duties as assigned. Preferred Qualifications: * Bachelor's degree. * Excellent attention to detail. * Ability to conduct oneself in a professional, efficient, and polite manner * Demonstrated ability to work on multiple projects simultaneously. * Demonstrated collegiality, customer focus, and initiative Target hiring range for this position will be $21.00 - $23.00 per hour. Offered salary will be determined by the applicant's education, experience, knowledge, skills and abilities, as well as internal equity and alignment with market data. Benefits: At Northwestern, we are proud to provide meaningful, competitive, high-quality health care plans, retirement benefits, tuition discounts and more! Visit us at *************************************************** to learn more. Work-Life and Wellness: Northwestern offers comprehensive programs and services to help you and your family navigate life's challenges and opportunities, and adopt and maintain healthy lifestyles. We support flexible work arrangements where possible and programs to help you locate and pay for quality, affordable childcare and senior/adult care. Visit us at ************************************************************* to learn more. Professional Growth & Development: Northwestern supports employee career development in all circumstances whether your workspace is on campus or at home. If you're interested in developing your professional potential or continuing your formal education, we offer a variety of tools and resources. Visit us at *************************************************** to learn more. Northwestern University is an Equal Opportunity Employer and does not discriminate on the basis of protected characteristics, including disability and veteran status. View Northwestern's non-discrimination statement. Job applicants who wish to request an accommodation in the application or hiring process should contact the Office of Civil Rights and Title IX Compliance. View additional information on the accommodations process. #LI-AS1

Department: Alumni Relations & Development Salary/Grade: NEX/11 Target hiring range for this position will be between $22.00-$23.00 per hour. Offered salary will be determined by the applicant's education, experience, knowledge, skills and abilities, as well as internal equity and alignment with market data Job Summary: The Program Assistant 3 provides comprehensive administrative support to the Northwestern Alumni Association (NAA) Communities team. Reporting to the Director, Alumni Engagement, this role advances the NAA's mission by supporting volunteer-led programming, deepening alumni engagement, and fostering strong, sustainable relationships across the alumni community. Key responsibilities: * Data Management: Oversee data input, maintenance, and reporting for club finances, volunteer onboarding, and other administrative functions that support team operations. * Communications: Create and copy-edit emails, event pages, and other communication materials. * Events: Coordinate logistics, reconcile event data, and provide on-site staffing support, as needed. * Customer Service: Serve as first point of contact for alumni inquiries and manage shared inboxes. * Special Projects: Assist with developing presentations, benchmarking, and engaging with alumni volunteers on various initiatives Please note: May be asked to work evening or weekend events on occasion. Specific Responsibilities: * Supports the Communities team programming including but not limited to marketing creation and editing, preparing reports, proofreading and editing, speaker research and recruitment, coordinating event logistics, and data reconciliation. * Coordinates content maintenance of websites &/or marketing materials & may train &/or assist staff in updating their websites &/or marketing materials. * Processes accounts payables &/or receivables; verifies income &/or expense; resolves discrepancies & over/under budget problems, etc. May enter, track, & maintain documentation & logs of financial transactions ensuring that charges have posted to appropriate accounts. May assist with reconciliation of accounts; reviewing budget statements, investigating & resolving discrepancies & preparation of budget reports & spreadsheets. \ * Enters information into spreadsheets &/or databases & may create equations &/or compile routine reports, statistics, tables, charts, etc. from readily available information. * Provides information via phone, e-mail, mail, etc. May represent supervisor in routine/standard situations with various levels of personnel both internally & externally. * Coordinates events which may include scheduling rooms &/or guest speaker & arranging for routine materials, technology & refreshments. Miscellaneous Performs other duties as assigned. Minimum Qualifications: * Educational background and/or professional experience that demonstrates the ability to provide administrative support, manage data, and coordinate projects, typically gained through at least two years of relevant work experience. Minimum Competencies: (Skills, knowledge, and abilities.) * Administrative Support: Ability to provide reliable, detail‑oriented support to ensure smooth daily operations and efficient workflow. Demonstrated skill in coordinating meetings, preparing materials, and handling inquiries with professionalism. Capacity to anticipate needs, prioritize tasks, and deliver timely assistance to staff, volunteers, and stakeholders. * Technical Proficiency: Proficiency in standard office software (Microsoft Office Suite, email, virtual meeting platforms) and ability to learn new tools quickly. * Communication Skills: Demonstrated clear and professional verbal and written communication, with the ability to convey information effectively with all stakeholders.. Preferred Qualifications: * Experience providing customer service in a professional setting. * Familiarity with expense tracking or supporting budget-related tasks. Preferred Competencies: (Skills, knowledge, and abilities) * Collaboration and Teamwork: Ability to work effectively with colleagues across teams and levels; strong listening skills; customer-service orientation. * Critical Thinking and Problem-Solving: Demonstrated ability to generate new ideas, contribute constructively to discussions, and proactively move projects forward. Ability to seek out information independently, apply sound judgment, and bring practical solutions to challenges. Experience working effectively both independently and in collaboration with others to resolve issues and advance goals. * Data Management: Proficiency in managing large, complex databases with accuracy and attention to detail. Capacity to ensure confidentiality of sensitive information, maintain reliable records, and produce clear reports to support decision‑making and program operations. * Adaptability: Demonstrated ability to stay organized and effective in a fast‑paced setting. Ability to prioritize tasks, manage competing deadlines, and adjust quickly to shifting priorities while maintaining quality and professionalism. Benefits: At Northwestern, we are proud to provide meaningful, competitive, high-quality health care plans, retirement benefits, tuition discounts and more! Visit us at *************************************************** to learn more. Work-Life and Wellness: Northwestern offers comprehensive programs and services to help you and your family navigate life's challenges and opportunities, and adopt and maintain healthy lifestyles. We support flexible work arrangements where possible and programs to help you locate and pay for quality, affordable childcare and senior/adult care. Visit us at ************************************************************* to learn more. Professional Growth & Development: Northwestern supports employee career development in all circumstances whether your workspace is on campus or at home. If you're interested in developing your professional potential or continuing your formal education, we offer a variety of tools and resources. Visit us at *************************************************** to learn more. Northwestern University is an Equal Opportunity Employer and does not discriminate on the basis of protected characteristics, including disability and veteran status. View Northwestern's non-discrimination statement. Job applicants who wish to request an accommodation in the application or hiring process should contact the Office of Civil Rights and Title IX Compliance. View additional information on the accommodations process.